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Home My WebLink AboutCC 2013-01-28 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JANUARY 28, 2013 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 28 day of January 2013 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tom Lombard Mayor Pro Tern, Council, Place 3 Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Kristin James Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Jerry Lewandowski Purchasing Manager Gregory VanNieuwenhuize City Engineer Stacey Udoni Public Works Management Assistant Debbie York Neighborhood Services Assistant Director Thomas Powell Fleet Services Director Mike Hamlin Assistant Police Chief Don Wertzberger Project Manager Joe Pack Parks & Recreation Capital Projects Supt. Bill Thornton Parks & Recreation Assistant Director Craig Hulse Economic Development Director Amy Stephens Accounting Technician Stan Tinney Fire Chief Absent: Tim Barth Council, Place 4 Call to Order City Council Minutes January 28, 2013 Page 2 Mayor Trevino called the work session to order at 6:00 p.m. A.0 Discuss Items from Regular City Council Meeting There were no questions from the Council. Agenda Item F.2, GN 2013 -005 - Patricia Hutson, City Secretary, advised the Council that the resolution calling the Council election had been revised earlier in the day to reflect some revisions made by Tarrant County to voting precincts. Council was advised of the changes and provided with an updated copy of the resolution. A.1 Police Department 2012 Annual Report Jimmy Perdue, Director of Public Safety, presented a PowerPoint presentation highlighting the Police Department's 2012 Annual Report. Council was advised there was a 14.2 percent overall reduction in Part 1 crimes in 2012. Chief Perdue highlighted the accomplishments of the department in 2012. He also highlighted the activities of the Volunteers in Police Service and advised in 2012 they were named the number one policy volunteer agency in Texas. There were no questions from the Council. A.2 Adventure World Playground Renovation Conceptual Plan Review Bill Thornton, Assistant Parks & Recreation Director, presented a PowerPoint presentation of the conceptual plans for the Adventure World Playground renovation project. Dunaway and Associates and Shane's Inspiration worked together to develop the conceptual plans after receiving public input at North Ridge Elementary, student input at Green Valley and North Ridge Elementary schools, and input from the Youth Advisory Committee and the Park and Recreation Board. Three concept plans were presented. Concept A is a "Tree Adventure" theme containing concept designs for a tree house play structure, tree branch swing area, tree adventures / climbing, playful shade structures, and woodland excursion. The plan respects the existing playground pods. Concept B is a "Wildlife and Me" theme containing concept designs for a central "habitat" play zone wildlife themed elements, "Critter" swings area, "Creature" sounds, playful shade structures, interactive "dry" creek bed, and woodland excursion. The plan combines the playground pod areas into one large area. The third plan is a consensus concept plan that incorporates all the input, blends the two themes, respects the existing playground areas and allows for future expansion. Mr. Thornton reviewed the budgetary allowances for the proposed components and the available funding. The estimated cost of the project with all the components is $510,000 and available funding is $496,421. Council was asked if they concurred with the proposed concept of blending the "Treehouse" and "Wildlife" themes and given the anticipated costs for the City Council Minutes January 28, 2013 Page 3 project, did they have an order of priority related to the estimated budget of each development area. Council concurred with the consensus concept plan and after discussion and questions agreed that if funding was not available the lower priority items would be the landscape /berms /irrigation and thematic elements to the swings. A.3 Presentation of Naming Board Recommendation for Street Names Councilman Turnage, Naming Board Chair, advised the Board met to consider names for the road leading to the new municipal complex as well as names for the complex. The Board agreed to recommend the following names for consideration for the road: Civic Place Boulevard, Civic Boulevard, and Plaza Parkway. The Board agreed to recommend that the new municipal complex be named North Richland Hills Civic Complex. Chief Perdue presented a PowerPoint presentation showing how the different segments of the road would be linked to create a seamless linkage that will run throughout the project and connect the adjacent parcels. Recommendations are to: • Extend the new roadway name to Loop 820 thereby renaming "Road to the Mall". • The new roadway name will extend south from Boulevard 26 to the plaza (traffic circle) and continue along the eastern leg towards Cagle. • Rename Cagle to the new roadway name from its current terminating point south to Glenview. • The portion of the new road that runs south from the traffic circle will bear the name of the primary road with the "West" designator. These changes will create a single roadway that will run from Loop 820 to Glenview Drive. After discussion, Council consensus was to look to other sources for additional input on naming recommendations for both the street name and complex name. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code to consult with city's attorney to seek advice about pending or contemplated litigation: or a settlement offer: or on a matter in which the duty of the attorney to the governing body under the Texas Disciplinary Rules of Professional Conduct City Council Minutes January 28, 2013 Page 4 of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code Mayor Trevino announced at 6:35 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following section: Section 551.071 to consult with city's attorney to seek advice about pending or contemplated litigation; or a on a matter in which the duty of the attorney to the city council under Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code. C.0 Adjournment Mayor Trevino announced at 6:42 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order January 28, 2012 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor Tom Lombard Mayor Pro Tem, Council, Place 3 Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary City Council Minutes January 28, 2013 Page 5 George Staples Attorney Absent: Tim Barth Council, Place 4 A.1 INVOCATION Councilwoman Wright Oujesky gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Wright Oujesky led the pledge of allegiance. Mayor Pro Tem Lombard recognized Brad Symank, Boy Scout Troop 905 who is working on his citizenship badge. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) 2012 UNITED WAY CAMPAIGN PRESENTATION Debbie Nix, United Way Committee Chair, advised this year's United Way campaign goal was $37,000 and the employees raised a total of $38,460 during the campaign. Ms. Nix recognized the employee committee members. Councilman Turnage and Ms. Nix presented a check from the City's campaign to Cory Henderson, United Way representative. A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. City Council Minutes January 28, 2013 Page 6 B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JANUARY 14, 2013 CITY COUNCIL MEETING B.2 PU 2013 -005 AUTHORIZE THE PURCHASE OF TURF EQUIPMENT FOR THE IRON HORSE GOLF COURSE IN THE AMOUNT OF $67,512.40 B.3 PU 2013 -006 AWARD BID NO. 13 -007 FOR POLICE MOTORCYCLES IN THE AMOUNT OF $53,244 TO AMERICAN EAGLE HARLEY - DAVIDSON B.4 PU 2013 -004 CONTRACT EXTENSION WITH ADPI- INTERMEDIX FOR THE BILLING AND COLLECTION OF EMS B.5 GN 2013 -006 APPROVE GRANT FUNDED 2013 ATMOS WEATHERIZATION PROGRAM — RESOLUTION NO. 2013 -006 MAYOR PRO TEM LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. C.0 PUBLIC HEARINGS No items for this category D.0 PLANNING & DEVELOPMENT D.1 RP 2012 -12 CONSIDERATION OF A REQUEST FROM RJR, LLC FOR A REPLAT TO CREATE LOTS 4R & 5R, BLOCK 1, PRECINCT LINE OFFICE PARK ON 1.01 ACRES AT 6513 & 6601 PRECINCT LINE RD. APPROVED Mr. Roman Figueroa, applicant, presented his request for a replat of 1.01 acres in the Precinct Line Office Park. The replat enlarges Lot 5R by incorporating part of Lot 4R. This will provide nine additional parking stalls to serve Lot 5R. City Council Minutes January 28, 2013 Page 7 John Pitstick, Director of Planning & Development, presented staff's report and the recommendations of the Planning & Zoning Commission and Staff. The Planning & Zoning Commission recommended approval by a vote of 6 -0 on January 17, 2013. The replat meets all requirements of the Zoning and Subdivisions Codes and Section 212 of the Local Government Code and is recommended for approval by Staff. COUNCILMAN RODRIGUEZ MOVED TO APPROVE RP 2012 -12. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. D.2 RP 2012 -11 CONSIDERATION OF A REQUEST FROM NEXION HEALTH AT NORTH RICHLAND HILLS, INC. FOR A REPLAT TO CREATE LOTS 5R1 & 6R1, BLOCK 7, RICHFIELD ADDITION ON 6.166 ACRES AT 6850 RUFE SNOW DR. APPROVED Mr. Randy Eardley, representing Nexion Health, presented a request for replat of Green Valley Nursing and Rehab at 6850 Rufe Snow. The purpose of the replat is to expand the lot size to the south to provide additional parking for the assisting living center. Green Valley Nursing and Rehab has been using the grass area to the south for overflow parking. The owners have worked to acquire a strip of land to the south for parking. The replat will shift the lot line to the south to accommodate pavement for additional parking spaces. Mr. John Pitstick, Director of Planning and Development, presented staff's report and the recommendations of the Planning and Zoning Commission and Staff. The Planning and Zoning Commission recommended approval on January 17, 2013 by a vote of 6 -0. Staff also recommends approval. COUNCILMAN WELCH MOVED TO APPROVE RP 2012 -11. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. E.0 PUBLIC WORKS No items for this category. City Council Minutes January 28, 2013 Page 8 F.0 GENERAL ITEMS F.1 GN 2013 -004 APPROVE INVESTMENT STRATEGY AND INVESTMENT POLICY - RESOLUTION NO. 2013 -003 APPROVED Mr. Larry Koonce, Director of Finance, presented the item. The Public Funds Investment Act (PFIA) requires the City Council to review and adopt the City's Investment Strategy and Investment Policy annually. City Staff and the City's investment advisor, PFM Asset Management, reviewed the City's Investment Policy and Investment Strategy to ensure the policy follows the guidelines of the PFIA. Upon staff review and advice from PFM several revisions are recommended to the City's policy. The City's Investment Committee is recommending adoption of the revised Investment Strategy and Investment Policy. COUNCILMAN WHITSON MOVED TO APPROVE RESOLUTION NO. 2013 -003, APPROVING THE INVESTMENT STRATEGY AND INVESTMENT POLICY FOR NORTH RICHLAND HILLS. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. F.2 GN 2013 -005 CALLING MAY 11, 2013 CITY COUNCIL ELECTION AND AUTHORIZING A JOINT ELECTION AGREEMENT WITH OTHER TARRANT COUNTY POLITICAL SUBDIVISIONS AND CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY - RESOLUTION NO. 2013 -004 APPROVED Ms. Patricia Hutson, City Secretary, presented the item. Council is being requested to approve a resolution that will order the City's election for May 11, 2013 and to authorize the city to hold the election jointly with other entities in Tarrant County conducting an election, to contract with Tarrant County to administer the joint election and to establish voting locations. The election will be to elect individuals to the offices of Council Places 1, 3, 5 and 7. Staff is recommending some changes to the city's voting locations because of the impact the North Tarrant Express project has had to city facilities. For Election Day voting, it is proposed to move the precincts that have been voting at City Hall to the North Richland Hills Library Community Room, 9015 Grand Avenue. The precincts that have voted at the Bursey Road Senior Center will continue to vote at that location with the exception of Precinct 3177. The voters in Precinct 3177 are being moved to the Library Community Room because of the precinct's close proximity to that voting location. Dan Echols Senior Center will continue to serve as an Election Day City Council Minutes January 28, 2013 Page 9 polling location for the precincts that have voted there. For early voting, Staff is recommending that Dan Echols serve as the City's early voting location instead of the former Recreation Center. During the work session meeting, Council was provided with a revised resolution that reflected some changes made by Tarrant County Elections to the City's voting precincts. The changes included the addition of three precincts (Precincts 3582, 3583 & 3325 with no North Richland Hills voters but precincts include city territory) and removal of two precincts (precincts 3665 and 4620 contain no city territory). COUNCILMAN TURNAGE MOVED TO APPROVE RESOLUTION NO. 2013 -004. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Welch made the following announcements. Join us for the annual Daddy Daughter Dance on Saturday, February 2, 2013 for an evening of dancing, light refreshments, photographs, and more. The dance will be held in the Grand Hall at NRH Centre, 6000 Hawk Ave, with a live DJ. The cost is $15 per person. Tickets are on sale at the NRH Centre. For more details, please call 817 -427- 6600. Volunteers from AARP will be at the North Richland Hills Public Library each Monday and Thursday from February 4th through April 15th to assist people with their tax returns. Taxpayers of all ages are eligible for this free service. Appointments are required. To make an appointment or get more information, please call the Library at 817- 427 -6814. City Council Minutes January 28, 2013 Page 10 Learn CPR and save a life! The NRH Fire Department conducts CPR classes each month for the community. Classes are American Heart Association approved and each participant receives a book and course completion card. The next class is being held Saturday, February 9th in the Training Room at NRH Fire Administration. For more information please call 817 - 427 -6901. Kudos Korner — Glynn Miller from the Public Works Department. A resident recently called and said that when he got home his dog had gotten out and that shortly thereafter, his 5 year old son left the house to look for the dog. A short time later Glynn, who was working on a project in the area, brought back both the child and the dog to the residence, using his belt as a leash so that the dog could not run away. The resident was very appreciative of Glynn for bringing both his child and dog home safely. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:26 p.m. Oscar Tr vino — Mayor „r. ATA�V Paiia, Hut 2 ity Secretary