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HomeMy WebLinkAboutCC 2012-11-12 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — NOVEMBER 12, 2012 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 12 day of November 2012 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Tom Lombard Mayor Pro Tem, Council, Place 3 Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer John Pitstick Director of Planning & Development Larry Koonce Finance Director Craig Hulse Economic Development Director Greg VanNieuwenhuize Engineer Clayton Comstock Senior Planner Caroline Waggoner Engineer Associate Eva Ramirez Buyer Stacey Udoni Public Works Management Assistant Don Wertzberger Project Manager Absent: Oscar Trevino Mayor Call to Order Mayor Pro Tern Lombard called the work session to order at 5:30 p.m. City Council Minutes November 12, 2012 Page 2 A.0 Discuss Items from Regular City Council Meeting There were no questions from Council. A.1 Common Ground Community Garden Update Ms. Vickie Loftice, Managing Director, introduced the item and Ms. Diane Spradling, Volunteer Community Garden Coordinator gave a synopsis of rewards received and activities at the garden since its opening in April 2011. A.2 Discuss Accommodations of Additional Design Criteria and Updated Hydraulic Modeling Requirements in Ordinance No. 2624 Ms. Caroline Waggoner, Engineer Associate, gave a brief background on the detention /retention ordinance passed in 2002 and explained the reasons an update to the ordinance is being recommended. Changes proposed by staff include: • Provide an option for ponds to be constructed in areas where they were not previously allowed. • Update hydraulic design criteria to include incremental storm requirements • Consider allowing ponds to discharge to undeveloped streets / properties when: • Future downstream drainage infrastructure is not required or cannot currently be constructed, or • The pond discharges directly into a recognized watercourse, or • Future downstream improvements fall outside the City Limits • Additional requirements: • Special Use Permit (SUP) • Engineering design demonstrates no adverse impact to adjacent streets /properties • Pond designed so that it can be abandoned if /when downstream infrastructure is in place • Additional hydraulic design criteria: • Update software requirement to current Army Corps of Engineers HEC program • Include pond outlet design for the 2 -, 5 -, 25 -, 50- and 100 -year storms. • Regulate outflow velocity and depth of flow in addition to discharge rates • Provide minimum distance between pond outlet and nearest property line Council concurred with staff proceeding with the proposed changes to the ordinance. City Council Minutes November 12, 2012 Page 3 A.3 NRH Municipal Complex Project Update Jimmy Perdue, Director of Public Safety, updated Council on the Municipal Complex project with a status report on architectural services, Construction Manager at Risk services, land purchase and the geotechnical investigation. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.087 Texas Government Code Regarding Economic Development Negotiations in Central Sector of City B.2 Executive Session: Pursuant to Section 551.087 Texas Government Code Regarding Economic Development Negotiations in Southwest Sector of City Mayor Pro Tern Lombard announced at 6:06 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: 1) Section 551.087 regarding economic development negotiations in central sector of City and 2) Section 551.087 regarding economic development negotiations in southwest sector of City. C.0 Adjournment Mayor Pro Tern Lombard announced at 6:45 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Pro Tern Lombard called the meeting to order November 12, 2012 at 7:00 p.m. ROLL CALL Present: Tom Lombard Mayor Pro Tem, Council, Place 3 Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tim Barth Council, Place 4 David Whitson Council, Place 5 City Council Minutes November 12, 2012 Page 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney Absent: Oscar Trevino Mayor A.1 INVOCATION Councilman Rodriguez gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Rodriguez led the pledge of allegiance. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) Proclamation Recognizing Northeast Paint & Body's 50th Anniversary as a Family -owned Business in North Richland Hills Councilman Barth presented a proclamation to Dorothea Praytor, Northeast Paint and Body recognizing their 50 anniversary as a family owned business in North Richland Hills. A.4 CITIZENS PRESENTATION None. City Council Minutes November 12, 2012 Page 5 A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF OCTOBER 22, 2012 CITY COUNCIL MEETING B.2 GN 2012 -096 APPROVAL OF CONTRACT WITH DEPARTMENT OF STATE HEALTH SERVICES FOR ON -LINE COMPUTER SERVICES FOR REMOTE VITAL STATISTIC ACCESS B.3 PU 2012 -031 AUTHORIZATION TO PARTICIPATE IN THE COLLIN COUNTY INTER -LOCAL COOPERATIVE PURCHASING AGREEMENT WITH MARTIN EAGLE OIL CO., INC. FOR THE PURCHASE OF CITY FUEL B.4 PW 2012 -031 RESCIND THE "RENEWAL AND AMENDMENT OF INTERLOCAL AGREEMENT COURT ORDER NO. 107296" WITH TARRANT COUNTY APPROVED ON SEPTEMBER 10, 2012, AND APPROVE A REVISED "RENEWAL AND AMENDMENT OF INTERLOCAL AGREEMENT COURT ORDER NO. 107296" WITH TARRANT COUNTY FOR THE PARTIAL FUNDING OF THE CONSTRUCTION OF THE NORTH TARRANT PARKWAY PROJECT (ST0201) B.5 PW 2012 -032 APPROVE THE STREET DEDICATION DEED FOR PUBLIC RIGHT -OF -WAY TO BE KNOWN AS LA RUE CIRCLE B.6 PW 2012 -034 ABANDON PUBLIC RIGHT -OF -WAY WITHIN THE SNOW HEIGHTS ADDITION, BLOCK 25 - ORDINANCE NO. 3226 B.7 GN 2012 -095 APPROVE PURCHASE OF DUMP TRUCK FROM SOUTHWEST INTERNATIONAL TRUCKS IN THE AMOUNT OF $101,471.46 COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6 -0 -1; COUNCILWOMAN WRIGHT OUJESKY ABSTAINING. City Council Minutes November 12, 2012 Page 6 C.0 PUBLIC HEARINGS CA RP 2012 -08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JACK ROACH FOR A REPLAT TO CREATE LOTS 20R AND 21 R, BLOCK 12, NORTH RICHLAND HILLS ADDITION (SECOND FILING) ON 0.8035 ACRES AT 7304 AND 7308 DEVILLE DRIVE APPROVED Mayor Pro Tern Lombard opened the public hearing. Mr. Jack Roach, 7308 Deville, applicant, advised he had an opportunity to purchase a small amount of the lot next door at 7304. The purpose of the purchase is to shift the lot line twelve feet between the two properties to allow for better maintenance of his property and to make a garden on the side of his home. Mr. Clayton Comstock, Senior Planner, summarized the item. The Planning and Zoning Commission recommended the replat for approval at their October 18 meeting and Staff is recommending approval. Mayor Pro Tern Lombard called for comments from those in support or opposed to the request to come forward. There being no one wishing to speak Mayor Pro Tern Lombard closed the public hearing. COUNCILMAN WHITSON MOVED TO APPROVE RP 2012 -08. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. Councilman Turnage recognized in the audience the following Youth Advisory Committee members: Benton Orr, Chair; Mason Chaney, Secretary; and Spencer Finch, member. C.2 ZC 2012 -11 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM LES GALLER FOR A ZONING CHANGE FROM 1 -2 MEDIUM INDUSTRIAL TO CS COMMUNITY SERVICES ON LOT 3R, BLOCK 5, INDUSTRIAL PARK ADDITION AT 5755 RUFE SNOW DRIVE - ORDINANCE NO. 3223 APPROVED City Council Minutes November 12, 2012 Page 7 Mayor Pro Tern Lombard opened the public hearing. Mr. Clayton Comstock, Senior Planner, presented the item. The City is requesting approval of a city- initiated zoning change on behalf of Les Galler, the property owner, from 12 Medium Industrial District to CS Community Service District at 5755 Rufe Snow Drive. The property is being used for office uses but numerous office uses are specifically not permitted in 12 zoning. The property owner applied for a Certificate of Occupancy for an "insurance agency" which is one of the office uses not permitted. Staff is requesting zoning changes to accommodate appropriate land uses and zoning districts for actual tenants. By changing the zoning to CS, the uses in Mr. Galler's office building will be brought into full conformance. The Planning and Zoning Commission recommended approval of the zoning change on November 1. Mayor Pro Tern Lombard called for comments from those in support of the request. Mr. Les Galler, property owner, spoke in support of the zoning change. Mayor Pro Tern Lombard called for comments from those opposed to the request to come forward. There being no one else wishing to speak, Mayor Pro Tern Lombard closed the public hearing. COUNCILMAN RODRIGUEZ MOVED TO APPROVE ZC 2012 -11, ORDINANCE NO. 3223. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.3 SUP 2012 -06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE ATTIC RESALE FOR A SPECIAL USE PERMIT TO ALLOW A SECONDHAND DEALER BUSINESS AT 7205 BOULEVARD 26 - ORDINANCE NO. 3224 APPROVED Mayor Pro Tern Lombard opened the public hearing. Mr. Jimmy Conine, came forward as property manager for the Greater Richland Shopping Center and agent for Quine & Associates, property owner. Mr. Conine spoke in support of The Attic Resale's request for a special use permit to relocate to a larger lease space within the same shopping center. Ms. Sumer Morgan and Ms. Della Greener, co- owners of The Attic Resale, came forward presenting their request for a special use permit that will allow them to expand City Council Minutes November 12, 2012 Page 8 their business by relocating from their existing lease space of 2,100 square feet to a space of 2,890 square feet. Ms. Morgan advised that they would be meeting the record - keeping requirements requested by the City. Mr. Clayton Comstock, Senior Planner, summarized the item. The Planning and Zoning Commission recommended approval on November 1 subject to the 2,890 lease space addressed as 7205 Boulevard 26 as well as the record keeping commitments made by the originator of the SUP request, "The Attic Resale ". Mayor Pro Tern Lombard called for comments from those in support or opposed to the request to come forward. There being no one wishing to speak, Mayor Pro Tern Lombard closed the public hearing. COUNCILMAN WELCH MOVED TO APPROVE SUP 2012 -006, ORDINANCE NO. 3224, APPROVING THE SPECIAL USE PERMIT REQUEST FOR A "SECONDHAND DEALER ", SUBJECT TO THE 2,890 LEASE SPACE ADDRESSED AS 7205 BOULEVARD 26 AS WELL AS THE RECORD KEEPING COMMITMENTS MADE BY THE ORIGINATOR OF THE SUP REQUEST, "THE ATTIC RESALE" (LETTER OF AUGUST 27, 2012 FROM "THE ATTIC RESALE" LABELED AS EXHIBIT A TO ORDINANCE). COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. DA RP 2011 -04 CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS FOR A REPLAT TO CREATE LOTS 1 R1, 1 R2 AND 2R, BLOCK 25, SNOW HEIGHTS ADDITION ON 9.5505 ACRES LOCATED AT THE SOUTHEAST CORNER OF RUFE SNOW DRIVE AND NE LOOP 820 APPROVED Mr. Greg VanNieuwenhuize, Engineer, presented on behalf of the City a request for a replat for city -owned nonresidential property at the southeast corner of Rufe Snow Drive and Northeast Loop 820. It includes the lot occupied by the former Library/Recreation Center building and parking lot, the lot on the corner where the gas station was previously located and the vacant property to the east of the former recreation center. Lot 2R -1 is under contract with Taco Cabana, Lot 1 R2 extends from the Taco Cabana to the former library building and Lot 2R to the former NTB Tire Store. The plat also City Council Minutes November 12, 2012 Page 9 abandons the access easement from Redondo Street to Loop 820. The Planning and Zoning Commission recommended approval of the replat on November 1. COUNCILMAN WELCH MOVED TO APPROVE RP 2011 -04. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.0 PUBLIC WORKS E.1 PW 2012 -033 REVISE THE 2012/2013 CAPITAL PROJECTS BUDGET AND APPROVE A CHANGE ORDER IN THE AMOUNT OF $60,593.75 TO THE TRINIDAD DRIVE (RUFE SNOW DRIVE TO HOLIDAY LANE) STREET IMPROVEMENTS PROJECT (ST0909) APPROVED Mr. Greg VanNieuwenhuize, Engineer, summarized the item. Council is being asked to consider a budget revision and change order for the construction of the extension of La Rue Circle. The City is obligated to construct a public street across Lot 8 of Block 22 of the Snow Heights Addition as part of the contract with Gridiron Capital for the sale of the lot at the southeast corner of the intersection of Loop 820 and Rufe Snow. The contract requires the street to be substantially complete prior to January 31, 2013. The new street is to be the extension of La Rue Circle. McClendon Construction is constructing the Trinidad Drive Street Improvements project and is willing to construct the La Rue Circle extension at unit prices similar to the Trinidad project. In order to fund the change order Council is also being asked to approve a budget revision that will authorize the transfer of $61,000 from the Economic Development Department's Loop 820 Redevelopment Program into the Trinidad Project's construction account. COUNCILMAN RODRIGUEZ MOVED TO APPROVE PW 2012 -033, REVISING THE 2012/2013 CAPITAL PROJECTS BUDGET AND APPROVING THE CHANGE ORDER IN THE AMOUNT OF $60,593.75 TO THE TRINIDAD DRIVE (RUFE SNOW DRIVE TO HOLIDAY LANE) STREET IMPROVEMENTS PROJECT (ST0909). COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.0 GENERAL ITEMS City Council Minutes November 12, 2012 Page 10 F.1 GN 2012 -097 AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT FOR CONSTRUCTION MANAGER AT RISK FOR NRH MUNICIPAL COMPLEX APPROVED Jimmy Perdue, Director of Public Safety, summarized the item. Council is being requested to authorize the City Manager to execute a Construction Manager at Risk contract with Balfour Beatty Construction in the amount of $32,000 for the Preconstruction Services phase on the new Municipal Complex Project. Upon completion of the design and construction documents at the end of the Pre - Construction phase, the contract will be amended to reflect a Guaranteed Maximum Price. The Guaranteed Maximum Price will include the sum of 1) the Construction Manager's fee for providing Pre - construction Services, 2) costs identified for General conditions, Insurance and Bonds, 3) the Construction Manager's fee for providing construction services; and 4) the actual construction costs associated with the new buildings, infrastructure, and site. COUNCILWOMAN WRIGHT OUJESKY MOVED TO APPROVE GN 2012 -0097 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT FOR THE CONSTRUCTION MANAGER AT RISK SERVICES FOR THE PRE - CONSTRUCTION SERVICES PHASE AND CONSTRUCTION PHASE SERVICES OF THE NEW MUNICIPAL COMPLEX TO BALFOUR BEATTY CONSTRUCTION. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.2 GN 2012 -098 APPOINTMENT TO PLACE 4 TEEN COURT ADVISORY BOARD APPROVED Ms. Patricia Hutson, City Secretary, summarized the item. The City Council is being asked to approve Councilman Barth's nomination of La'Toyia Dennis to Place 4 on the Teen Court Advisory Board. COUNCILMAN TURNAGE MOVED TO APPROVE GN 2012 -098 APPOINTING LA'TOYIA DENNIS TO PLACE 4 ON THE TEEN COURT ADVISORY BOARD WITH TERM EXPIRING .TUNE 30, 2014. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. G.0 EXECUTIVE SESSION ITEMS City Council Minutes November 12, 2012 Page 11 G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Welch made the following announcements. City Hall and other non - emergency offices will be closed on Thursday and Friday, November 22nd and 23rd for the Thanksgiving Holiday. Duncan Disposal will not provide garbage and recycling collections on Thanksgiving Day. Thursday's collections will be made on Friday and Friday's collections will shift to Saturday. The City of North Richland Hills is making it easy for residents to recycle used cooking oil from their holiday feasts. Instead of throwing cooking oils and grease down the drain, which can lead to clogged sewer pipes, residents are encouraged to collect it in a plastic container for recycling. The Public Works Department will collect used cooking oils for recycling November 26th through November 30th. To schedule a pickup or get more information, please call 817 - 427 -6457. NRH Santa Cops and the Firefighter's Association are holding a holiday toy and food drive to benefit those who are less fortunate in our community. Residents are encouraged to share in the holiday spirit by dropping off new, unwrapped toys and nonperishable food items to the Police Department or any North Richland Hills Fire Station. Donations will be accepted from Thanksgiving through December 20th. We hope you will give to this worthwhile cause, or to another local charity of your choice. Kudos Korner — Caroline Waggoner in the Public Works Department. The president of a homeowners association sent a letter expressing appreciation for Caroline's help during the widening of North Tarrant Parkway. The letter said Caroline was very involved with the various homeowners and made sure their needs were considered when construction - related issues came up. She remained professional at all times, and was empathetic and understanding. She is a tremendous asset to the city and its residents, the letter stated. City Council Minutes November 12, 2012 Page 12 H.2 ADJOURNMENT Mayor Pro Tern Lombard adjourned the meeting at 7 p.m. b� Oscar Trevino —Mayor ATT ST: r J Patricia` "H1ufl'sQ , �dty Secretary