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Home My WebLink AboutCC 2013-01-28 Agendas CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, January 28, 2013 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Police Department 2012 Annual Report (10 minutes) A.2 Adventure World Playground Renovation Conceptual Plan Review (15 Minutes) A.3 Presentation of Naming Board Recommendation for Street Names (15 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code to consult with city's attorney to seek advice about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governing body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on January 25, 2013 at �;215 p.m. si nt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — January 28, 2013 Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, January 28, 2013 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: u City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilwoman Wright Oujesky A.2 Pledge - Councilwoman Wright Oujesky A.3 Special Presentation(s) and Recognition(s) - 2012 United Way Campaign Presentation presented Councilman Turnage A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. City Council Agenda — January 28, 2013 Page 2 of 4 B.1 Approval of Minutes of January 14, 2013 City Council Meeting B.2 PU 2013 -005 Authorize the Purchase of Turf Equipment for the Iron Horse Golf Course in the amount of $67,512.40 B.3 PU 2013 -006 Award Bid No. 13 -007 for Police Motorcycles in the amount of $53,244 to American Eagle Harley- Davidson B.4 PU 2013 -004 Contract Extension with Adpi - Intermedix for the Billing and Collection of EMS B.5 GN 2013 -006 Approve Grant Funded 2013 Atmos Weatherization Program — Resolution No. 2013 -006 C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 RP 2012 -12 Consideration of a Request from RJR, LLC for a Replat to create Lots 4R & 5R, Block 1, Precinct Line Office Park on 1.01 acres at 6513 & 6601 Precinct Line Rd. D.2 RP 2012 -11 Consideration of a Request from Nexion Health at North Richland Hills, Inc. for a Replat to create Lots 5R1 & 6R1, Block 7, Richfield Addition on 6.166 acres at 6850 Rufe Snow Dr. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 GN 2013 -004 Approve Investment Strategy and Investment Policy - Resolution No. 2013 -003 F.2 GN 2013 -005 Calling May 11, 2013 City Council Election and Authorizing a Joint Election Agreement with other Tarrant County Political Subdivisions and Contract for Election Services with Tarrant County - Resolution No. 2013 -004 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Welch City Council Agenda — January 28, 2013 Page 3 of 4 H.2 Adjournment All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on January 25, 2013 at 4> n p.m. ssi ant ity Secretary ` This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — January 28, 2013 Page 4 of 4 City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, January 28, 2013 6:00 P.M. A.0 Discuss Items from Regular Citv Council Meeting A.1 Police Department 2012 Annual Report (10 minutes) A.2 Adventure World Plavaround Renovation Conceptual Plan Review (15 Minutes) A.3 Presentation of Namina Board Recommendation for Street Names (15 Minutes) B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followinq as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code to consult with citv's attornev to seek advice about pending or contemplated litiaation; or a settlement offer; or on a matter in which the duty of the attornev to the aovernina bodv under the Texas Discipinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code C.0 Adiournment M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. A.a Discuss Items from Regular City Council Meeting M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. A.1 Police Department 2012 Annual Report (10 minutes) Presenter: Jimmy Perdue, Director of Public Safety Summarv: The North Richland Hills Police Department Annual Report for 2012 provides a snapshot of the Police Department's activity during the calendar year. Our programs and accomplishments are detailed within the report. General Descrir)tion: During 2012, a decrease was experienced in both UCR Part I and Part II offenses when compared to the previous year. Significant decreases were seen in thefts, burglaries and aggravated assaults. This report is the second consecutive year that reflected a decline from the ,prior year in overall crime. We continued to improve both our efficiency and effectiveness in serving our community by strengthening partnerships with community members, improving the delivery of shared services, and implementing a number of new programs. 1 •, P I i -i. f� /LC 3036-- AlpSa;ul % �kupH ` a31naaS � 1 Ll O d (IH s ---.OMEN , H1nON I jo az ' lHOd3Zj ivnNNV ZJO a , F , r � n. m Ln rm vim Im 0 rn n x r m ' rD O O O q O 3; fly in v rD O 3 °C 3 °(D 0 3 rD r1 ID 3 p rn 3 O O M @ Q -, m W, �^ rD in aAv � (D s� c W d 3 5 c rD 3 Q .v o n :; a (D r ( D rD a o rD Cq v, ? = r a' ., (D :E 3 m ; '+ n 3 tD 3 S �' O 3 n '+ C °...' 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On May 12, 2012, voters approved funding for a new Municipal Complex that will consolidate many of our city services and departments into one campus including: • City Hall • Police Department (including Property and Evidence, Traffic, Crime Scene and SWAT) • Municipal Court • Parks Administration • Fire Admin & Emergency Management • Neighborhood Services Moving these city services to one location will be more convenient for citizens and will also increase communication and efficiency between departments. A portion of the former North Hills Mall property off Boulevard 26 has been identified as the location for the new municipal complex. Relocating North Richlond Hills Municipal Complex N-th a � -d a iK_' —s city offices to this site will solve current parking and access issues associated with the widening of Loop 820. It will also help to spur economic development along both Boulevard 26 and Northeast Loop 820. The 80 -acre mall property was abandoned in 2004 and the buildings were demolished in 2007. The city has purchased 12 acres of the property for the new municipal complex, which would leave about 68 acres for development by private investors. Once city operations move into the new municipal government complex, the existing city offices on Northeast Loop 820 will be sold to private investors for redevelopment with commercial, retail or office uses. The land acquisition and architectural design process for the 180,000 square foot new municipal complex is underway and is estimated to be completed in 2013. Once the design process is complete, construction will begin. It is estimated that the new municipal complex could open in the fall of 2015. The new municipal complex, along with the redevelopment of Boulevard 26 and Loop 820, will position us to better serve the community for future generations. After the incorporation of North Richland Hills i 1453, Robert Hays was appointed town ' marshal and J.M. Shelton was licensed by the city as a ni t watchman. Each family was assessed x a small monthly fee to pay for this service. In July 1956, t City Council approved an auxiliary - -' police force. The force was all volunteers appointed to assis the town marshal. In the following years, talk of a paid police force was growing. In July 1960, t e City Council hired George Prazton k ` �/ Coe as the first police chief who organized the newly formed epartment and designed the first police uniforms. In 1974, the North Richland Hills Police Dep tment was exposed to what was the beginning of perhaps the most revolutionary concept in the olive profession.... a computer was delivered to the dispatch office. Since its inception, the Department has continually rrj n an more proficient. " _ ;, • Today, the North Richland Hills Police De ys 110 s officers who provide police services to a community of mo n 6,000 residents. In ad n, 90 civilian personnel, along with the 25 citizen volunteers, provide essential servic s uch as communications, , ormation processing and administrative support. The Chief of Police is the highest- ranking officer in the Police Dep t ent and is responsible for the planning, efficient administration and operation of the artment. The Office of the Chief is responsible for the preparation, management and coordinatio f all budgetary r_- functions of the department as well as personnel and payroll administration. Department's two a bureaus — Operations and Management Services — are each commanded by an sistant Chief: Every member of the Department is committed to promoting the Dep is standards �.. and owls which are best expressed through vision and mission statements. We ar a mindfal .., g eXl' g Ys NORTH of our vision to p rovide an atmosphere where p eople feel safe and secure and dedic t ourselves p p p P R(C&HRND to that cause.l asp Our Vision Our vision is a community environment where the public has full faith and confidence in its police department to provide an atmosphere where people feel safe and secure. Our Mission Service . Honor . Integrity Our mission is to work in a partnership with our citizens to maintain a safe, ; peaceful community by providing excellence in all police services dedicated to the highest standards of ethics and integrity while preserving and protecting life and property. Our Philosophy We are committed to maintaining high ethical standards by conducting ourselves with integrity, compassion and accountability. We, both as individuals and as an organization, strive to be leaders in our profession and in the community we serve. Effective leadership will model the way, enable others to act and inspire a shared vision. We endorse the principles embodied in our Constitution. We respect and protect the rights of all citizens, and we endeavor to ensure the safety, security and protection of life and property. Integrity is central to the values we embrace and establishes the foundation for community trust. We are accountable to each other and to the citizens we serve and we expect ethical, legal and moral behavior in all aspects of our lives. We strive to maintain the highest quality of life for all that reside within and visit our community. Our values guide our work and decisions, help us contribute to the quality of life and promote a positive work experience. We are dedicated to ; preserving the goals and values that make North Richland Mills the "City of Choice." CIO Q. '4 Z C N O N Th e Operations'Bureau is under the command of Assistant Chief M'ike'Hamlin who is responsible for coordinating the activities of the Uniformed Services Division and the Criminal investigations Division. In addition to the assistant chief, the bureau is staffed by two captains, four lieutenants, 13 sergeants, 78 police officers and 25 civilian personnel. The Uniformed Services Division consists of two Sections — the Patrol Section and the Traffic Section — and five specialty units: Special Weapons and Tactical Unit, Honor Guard Unit, Bicycle Patrol Unit, Public Service Officers and the K -9 Unit. This division is responsible for controlling and preventing crime through regular patrols, responding to calls for service, apprehending offenders, enforcing criminal and traffic laws, conducting preliminary investigations while working with citizens in a preventive approach to problems within the community. In addition to the uniformed police patrols, other services provided are accident investigation and reconstruction, commercial vehicle enforcement and special threat situations. These sections are equally tasked with providing high police visibility. This contemporary concept in policing — referred to as Beat Management — extends the commitment by our police officers to best serve our community while also forming a partnership with our citizens. District assignments create a familiarity between the beat officer and the community served. The officers are encouraged to stop by and interact with students in schools on their districts, meet residents, attend homeowner's associations meetings, and attend neighborhood watch meetings on their assigned beats. In 2012, an St" district in the southern portion of the city was created using the major roadways as boundaries. This configuration realigns the other beats to produce a balanced calls - for - service workload. The civilian public service officers focus on completing those tasks that do not require the services of a police officer. The program's purpose is to create greater efficiency and effectiveness of the department's police officers, allowing them more time to address matters and overall police services to the community. In the summer of 2012, the department's first narcotics detection K -9 unit became operational. The detector canine is trained to be highly effective in detecting specific odors as well as acting as a deterrent to crime. In addition to deployment while on shift, the K -9 unit is on -call to assist all officers and detectives in their drug enforcement efforts. This new program offers a highly effective resource ink elping to fight the crime against drugs within our i n� r tii +t. nrid eiirrniinAnu mrone . - - I AN Y�r �t r I� 0PER4 'r10t4" IBURE UNIFORMED 1 )RTH AAND M� r u ICS 9� Service . Hor# . Integrity Assistant Chief Mike Ha h v p N � � N N Ll aD d _ X d L N d 0. r Ill V +•' al '� S7 a hp A o (U o =a a. a�A a - N d N d al d z C � = Dl L o _ aJ 7 9U W d Fa C m CU d al N a N .� L V aJ � a•� had .0 IF+ A CL o Lam.'" • A • 7 O + h9 N L Ny C N - _ � N ��*' 0a c w Wa �;� w =U N r 7,° L 19 'Q a , � ++ al a u , -0 _0 I/7 N N N d -y, E coa'dp T cC 'V c m ° E ��j a o =v g c i.. c N W O c 'a d w al a .N d a) N .� A °- 0 � LX N al al b N Y � . to i = T Ou .+ fl a a 7 rai V f® Y to ry a #n f6 T3 3 c _ _ �° �,�` E_ =�7`°w LA V] .-. �- F V {OJ u � {L7 C + rts U � U c au t7Q N A =- d N L V �'d C C9 a] a-+ 4 U N � =E� z ° u al fl d d o L + d Q a� L � d c�, N L o l m M o C u T N Vy fl o " u Q to A m X as m� v c =3 a� to cc _ 7 a3 C L to a7 NE Eo c L U = to d = t C N • Cp N a7 tO '� L C ++ C d v W Q as W a U N U u 2 c a) in c[ •— m tsp z cso� o A Li =d L N - I N Q U C aj as _ Ti A CL fl u na CU aj I _ f4 SC oW EA° u O u d N fl 7 a7 C i E O E O -, dam CU CU uL ar c w E v u� E 0 z .w <, mp jZ LY E u W N 0 0 UJ c V1 uj Q LU f3 � 1..4 ■ E s _. MV it ,_; �'r �0J . , .00 04; oe h_ a� 1 A number of supervisors and officers from thioughout the Department are also cross trained to serve in the capacity of a Special Weapons and Tactics Unit (S.W.A.T.). This unit provides their specialized service to the community and assists surrounding communities, if requested. Their duties include performing hostage rescues, serving high risk arrest and search warrants, subduing barricaded suspects, and engaging heavily -armed criminals. They have specialized equipment including heavy body armor, ballistic shields, entry tools, an armored vehicle, advanced night vision optics, and motion detectors for covertly determining the positions of hostages or hostage takers lriside an enclosed structure. To prepare for these dangerous encounters, this highly- dedicated team has specialized training utilizing real -life situations in which their skills and training are refined 'bringing them the distinction as one of the leading response units in the area.. The North Richland Hills Police Honor Guard is a ceremonial,-poli unit �to gthe high est values and traditions of the men and w❑mert.,of taw - enforcement. Officers of the NRH Police Honor Guard are committed to representi_ngt ty of North Richlanc)x and their law enforcement family,. both locally and nation aer a ady to serve at the dirkction of the Chief of Police and partici pate _ata varle ceremonial events, including police offcer.memorials, award ceremonies, and _,govjMment'activities requiring the "presentation and posting of cblofs. " The team incorporates precision —marching movements into their ceremonial presentations, and they,e''�nbody the values of law enforcement through a display of discipline, focus and teamwork. The NRH Police Honor Guard is civically minded and remembers our military veterans, as well as individuals organizations that are dedicated to public service. The Bicycle Patrol Unit consists of patrol officers who patrol the \CI\rimaTily on bicycles. Bicycle officers can exercise the option to ride throughout the entire year, dependent upon weather conditions and staffing. Officers are permitted to conduct routine day and night patrols while on bicycle and are assigned to cover special community events. The department has bicycle transportation racks so officers can attach their bicycles onto their patrol vehicles and utilize them as needed. Police Cyclist training includes instruction on operating the bicycle through various skills courses, up And down stairs, over obstacles, and multi -mile endurance rides. Bicycle maintenance skills, rider physical conditioning, and health concerns are also included in this course. This Unit is a visible deterrent td and an approachable source of assistance and information. The flexibility, approachabi and problem- NORTH solving interaction of the Bicycle Patrol is an additional facet of the Department HI�HkANL- proactive approach to law enforcement and service to the community.I , L l The Management Services Bureau is under the command of Assistant Chief ,Andy Kancel who is responsible for coordinating the activities of the Administrative Services iDivision and the Technical Services Division. In addition to -v the assistant chief, the bureau is staffed by one captain, one lieutenant, two sergeants, six police officers, one civilian division coordinator, three civilian managers and 59 full -time civilian personnel. Within the Technical Services Division are four sections. The Communications Section is the public's link to police, ii fire, ambulance, and City emergency and non - emergency services. The primary responsibility of the Communications t - - Section is to provide citizens with the best possible response to their request for information or the need for service. The Detention Services Section provides the detention, control and care of all prisoners in the jail facility. All prisoners are booked in accordance with accepted procedures and held until appropriate terms of release are POLICE ry satisfied. After years of preparation, the Shared Detention and Communication Services Agreement between the cities of 'North iRichland Hills, Watauga, Haltom City and Richland Mills became fully implemented in 2012. This consolidation of services has improved efficiency and cooperation between the cities and has saved taxpayers' money. This long- desired operation was achieved by eliminating unnecessary redundancies and compressing excess '01.1 Q�, 1xRE capacity in physical facilities and personnel. North Richland Hills serves as the host agency for sharing these services. r The Property and Evidence Section provides the storage, safekeeping and disposal of all evidence and found or confiscated property taken in by police personnel as well as the management of all equipment needs for the ,f department. The Records Section serves as the record liaison for the public, the State and the FBI. This section is responsible for the processing and retention of all police records and provides the services necessary to track, file, _ and efficiently retrieve all police reports for the department. ' � E RVICIES , BUREAU 4N �`G SO TE CHNICAL SERVICES .ut iz� :% I Assistao Ch cfAndy Ka ccl NORTH RI'%HkAN® H I I! ' L l ks PQL 10E , Service • Honad • Integrity A39JE04ui • T, H • a0pues 30110d Sj ] y '-W- H113 N 1 �i p —" I Apuy3.!Y:} aue - - S331AIBS 3fX1. d- LS1N1VgC d V311n'$ 5 W111 f; ttsra� N m , 00k ' a, _ W4� ( - 3 aauuew Alawil a ui sasuodsai aleudoidde guliaAllap pue 'alq!s!A'alq!ssaaae gu!uiewai Aq elpaw a414j!m sdi4suo!le1ai gu11i0m aA!j!sod su!ejulew osle 44els spiepuelS leuo!ssafoad -saa!Iaeid Isag,1u@Waaiolu3 me sexal a4j 4j!m aoue!ldwoa ui sainpamud pue San lod s,juawliedaa a4!, sins, u1wpe pue juawliedad aayod a4j iol sjumildde lie uo gui sad juawAoldwa -aid pue suo!Jeg!jsaAU1 punoig�oeq sajaldwoa u0113as spiepuejs leuo!ssajoid a4 °!auuosiad uo!lualap pue sia:)i o a! }eil'siaoigo loi!,ed lie iol siasel jo asn a4j ui uo!le3ilgiao pue 'sexa� jo a!e s f a4j Aq panssi io pwinbai sasuaail lie'sselo aowas -u! ino4 pir a 'suoilni !lenb suodeam lenuue gu!pnlaui iauuosiad juaw1jedap Ile io} sa!3!unjioddo gulu!eil panu!luoa pue PaaueAPe siaA!lap pue saleu!piooa uo!jaaS gu!u!ei_L a41 •sassau!snq pue sluap!sai leaol wCul suoljeuop Aq alq!ssod apew si pue agie4a jo aail si dwea a41 •saij!Aljae pue slaods'sas!aiaxa Su!pl!nq Luea1 gu!sn 'uo!;aeiaju! iaj4g!}ai!j pue iaz)igo aa!lod aA!1!sod 42noi4; uaiPI!4a }o saA!I a4} dolanap pue 4auua 01 si dwea a4j }o Ieog a41-sloo4us alpP!w IewI woil saadweu ZV a43 uo pedwi aA! }!sod a pe4 ZiC)Z aunt ui dwea iawwnS 11 3eaH a43 41!m ul5u2H,, lenuue puoaas a4i - Luio}!un au!Iod a41 seam o4m uawom pue uaw a4] io; alai 5u!A}s!3es AiaA e si sAem ia4 }o ui dla4 o} alge Suiaq ;nq 'ivawiiedap aa!lod a4} }o Ieog Aiew!id a4} uaaq sAemle se ales Aels Aj!un►u►uou a43 gu!dlaH . uaipl!4a 89Z io} uoseas Aep!lo4 a41 paual4g!iq sweigoid asa4j'ZIOZ u! •d!4spie4 le!uueuq 01 anp s4!g a3ue4uxa io ajeigalao of algeun aie o4m A;!unwwoa ino jno4gnoi41 sa!I!we} aso4g dla4 of u! dais le 43 sweigoid oml aie „siadiaH Pue saoiaH„ pue ,sdOD elueS„ aU °uos!e!y s,w!PA aw!iD pue'aa!AaaS aa!lod u! siaajunlon'gu!snoH - illnVW aaij- awii, 'Awapeayaailod s uaz RID ' }nfl 342iN leuo!leN'4a }e v,aWii, poo4iog42iaN :se flans swei2oid 4oeailno Al!unwwoo }o Aja!ieA a sials!u!wpe uoijaas si4l'Allunwwoo a43 pue juaw1iedaa a4i uaam}aq uoijeiadooa ialso} o?, paug!sap •uoipa5 saoiAiaS Al!unwwoa a4x }o sagpoiid dol a43 aie suoi}elai Aliunwwoo pue uoiluaAaid awii:) quaw1redap a4i ol algEIIEAe aslmia4 }o jou saoinosai aoilod juawalddns pue sweBoid aoi/uas mau p!!nq o?, ial }e j42nos aie saoinos 2uipun} - }uei2 pue slallno a!gel!ie4D sjuei2 leiapal pue ajels papieme }o }uawa2euew a4j pue juaw1jeda(, aa!lod a4iiol juawdolanap Aoilod pue '4aieasai '2uiuueld io} alq!suodsai si uo!s!A!(] si4j'Alleuoij!ppV uoi ;aa5 2ummi a41 Pue 'spiepuM le uo!ssaloid,'uo!1aaS saJWaS Aj!unwwo:) a43 saasiaAo uolslnQ saa!AiaS aAIjeijs!UIWPV a41 LAO t m ion Omw snfx orrffmu KUM �+ KMnne HIM 'IDS '3Mf117PN41M'®'k1f1'd3 -S3N =1.9 � :r _e ti '` e y +a� 91 We are very fortunate to have a community of citizens that support their police department and, in addition, that are willing to volunteer not only their personal time but their individual &".Is and talents. The Police Department has two very exceptional groups of citizen volunteers – The Citizens Police Academy Alumni Association and the Volunteers in Police Service – VIPS. Our citizen volunteers are a very powerful resource. Since 2007, these two groups have a combined total of over 23,040 service hours. The Citizens' Police Academy is the cornerstone of this relationship as it allows us to educate the public about how we perform our jobs providing them an exposure to the intricacies of the police department. Many graduates of this academy continue to build on this knowledge by joining our Citizens' Police Academy Alumni Association. This non- profit association brings graduates of all CPA classes together to improve relations between the police department and the civilian community in 0 phases of law enforcement and to further the goals and objectives of North Richland Hills Police Department. ' 'T f X b s Y VIPS are a team of trained citizen volunteers who provide a value -added level of support to the police department. VIPS members assist with non - enforcement duties, allowing police officers time to respond more effectively to enforcement and policing priorities. VIPS builds on the successful efforts in place throughout the country preventing crime and making communities safer and stronger. In 2009, the Volunteers on Patrol Program was added supplementing the officers in the field with clearly marked vehicles with which they patrol the City. In 2012, this program expanded to include bike patrol. M In 2012, the North Richland Hills VIPS were honored with two law enforcement industry awards — the #1 large volunteer agency in Texas awarded by the Texas Citizens on Patrol Association, and 4th place for the outstanding achievement in law enforcement " volunteer programs by the International Association of Chiefs of Police. The success of our YIPS Program is only possible through the hard work, dedication and commitment demonstrated by our incredible volunteers. w Through the generous spirit and dedicated service to the community from both these groups, valuable ties have been created between law enforcement and the community. The volunteers have proven to be a very valuable asset to the agency and have prompted much enthusiasm in these programs. '1 ^ -_-- S.TATlS - rICA.L DATA OF TYPE OF OFFENSE 2012 2011 DEC INC CHANGE HomICIDE 1 0 1 100.0 THEFT 1,234 1 -185 -13.0 BURGLARY 307 372 -55 -17.5 AUTO} THEFT 87 92 -10 -10.9 AGGRAVATED ASSAULT 125 142 -17 -12.0 ROBBERY 23 33 -10 -30.3 RAPE 19 2.8 -9 - 32.2 TOTAL 1 2,085 -295 -14.2 ^ -_-- S.TATlS - rICA.L DATA `f1 POPULATION HILLS PART I CRIMES 2005 2006 2007 2008 2009 2070 2077 2072 Census year S .TATlS -r1CAL DATA V , V(3 lv:)I. SI.LV..S OOL'£OL LLO'££L 6L9'$ttrL tr20'£Z A MOI . LL9'62 6Lb'9£ £LL'Z4 9b9'9£ sd015 a1jea1 4Z9'9Z 089'EE 9BL'EE 4O£'ZE sx!un 7isis5v m 8003 '68L'9Z SOZ'6Z '66Z'ZL jkl!A!Z :)V Rlalj JaIAIO L9E'O£ 899'L£ 9LO'6E L99`2tr siiun nv ZLOZ LLOZ OLOZ 600? - ■ m 00090 :cvrrsa DIAH3S H©J SlIV:) 6ZS`Z tag Z `Z LS L `L 60OZ L L- UJ f 7L07- S3LAII.L 3SNOdS3U 39V 000'£ 000`Z 000 0 984 `Z -�I 6002 - 1- 8'E£`Z OLOZ 46L�L II ZL4Z S3SN333Q II tadd El S3SN333® I tadd .4 Z9b 90:9 t7Z ='9 V'£!L SZ L '�aZ-L a Fat—t�dt 04. ZLlp ofi dt .L Lg:fi v£•6 � Fat�ot�d 94 Z 6 Z40Z 44OZ 0402 BOOZ S3LAII.L 3SNOdS3U 39V 000'£ 000`Z 000 0 984 `Z -�I 6002 - 1- 8'E£`Z OLOZ 46L�L II ZL4Z S3SN333Q II tadd El S3SN333® I tadd f N 17 ARRESTS 5,000 I I_ L` Lr 3,500 I� - 2,000 no 500 0 2009 2010 2011 2012 Males 3,151 3,248 2,891 2,360 ® Females 1,219 1,269 1,217 1,009 TOTAL ARRESTS 4,370 4,517 4,108 3,.369 VIO LATIONS ISSUED 2012 8,189 2011 a . 2010 �m 1 . ff 2009, = 10,753 1 N • Traffic Section Patrol Section ■ Combined Totals INVESTIGATIVE STATISTICS 5,000 4.000 3,000 2,000 1,000 ' 0 2009 2010 ACCIDENTS 134 239 121 63 181 147 288 1 Iq 115 592 509 2009 2010 2071 2012 Cases Assigned Cases Cleared 1 Cases Closed Injury Accidents Hit and Run Accidents Non -Injury Accidents S -TATIS -rICAL DATA 2011* 2012 1 1N3Wlatld34 3�I�Od S11T 4NtllH�la H1bON 'aAx O tA SJ!UUUUMOa 3 o3 - Ieaipap pue m uixiuiuioa jo laeal palalleaedun ue apihoid of 31aas pue swasaidai uoiss33oad luauzamoJua nee :t :tegtA jo asaq Aim ayi Apoqwa ivauxuedaH aailod sIPH PtirIya'.'�I WON ayIJa sxaqivauz ayy ., •uo oaax siyx paealyae aA.ey — ivaauad aaxyi uey:t ssal pro — I5 Aluo lawis aye uI sjuauxuedap aailod OUO`Z ue our aye 3a •wauraaav3ug n©eZ3v saa>;aead isag qua ana japun gugundo sI I atuvm a(I aailod slllH ptmlq,,r d tp ayz veyx suazijIa pue juama.uel i4i:) `liauno:) SjI:) aye saxnsse ssaaoad uorjlu •sny2la uampjo uonnmoid pue [aajo33o asn `sxins ura eueItu aauapina p ue ,14 jadoid I jado aApr2psaeui pu l va j d gi se vans sanssi leappa aanoa saapaeid a •aaleaas 30 A.xanllap 3A. Iq padv a�llt, jpy anoxd o7t 'salailod si 3o Iuap , , ua%e mollaj isissr oa oms ayx punoxu sleuoissajoid auauiaayojua A.el suxa,L adaA& saapoeid isag asaiq i, •mawamojud two se "y ao3 saa parjd isag tg I T j!M aaurrlduioa l apisxno ue patsanbax uay:t sey pue suol ejado pue Isop!pae3 `itiowdinba Isaxnpaaoad a Iryaaea a ualmiaptin seal sn ns �,Paziu2oaald, p3p"tA -0 11339 sey jVyj J(JUaSe UV uop!ugoaag saapawj isag syop- ppunv3 uop ppossV sjaigD aailod sex3y 3y uuo smAs ,Pazlu2oaa -d,, pani3aaa watumdaQ aailod sW.H Pu - TJON aql `I10Z uI M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. A.2 Adventure World Playground Renovation Conceptual Plan Review (1 5 Minutes) Presenter: Bill Thornton, Parks and Recreation Assistant Director Summarv: Funding for the renovation of Adventure World Playground was approved in the current Parks Capital Improvement Budget. The architects, Dunaway Associates have completed concept design options based on public input, site opportunities, overall play experiences, accessibility and available funding. Parks and Recreation staff will present the conceptual plans for Council consideration. General Descrir)tion: To prepare for the renovation of Adventure World Playground, our consultant, Dunaway Associates, lead two public meetings on October 11 at Northridge Elementary School. Input was also received from students at Green Valley Elementary School and the Youth Advisory Committee. Shane's Inspiration and Dunaway Associates collected the input provided at these meetings and have worked together to develop concept design options. Staff presented an update on the project to the Park and Recreation Board at their December 3, 2012 meeting, which included information on the concept design options. The Park and Recreation Board reviewed and discussed the concepts and provided feedback to assist Dunaway Associates in refining and developing the conceptual plan to also include budgetary allowances for the proposed components. Staff will provide an overview of work on the project to date, the evolution of concepts and the proposed components along with budgetary allowances. Upon concurrence from the City Council, staff will work with the consultant team to prepare the construction documents in order to solicit bids for the construction of the project. The project schedule anticipates construction to begin in August 2013, with completion in February 2014. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2613 Subject: Agenda Item No. A.3 Presentation of Naming Board Recommendation for Street Names (15 Minutes) Presenter: Jimmy Perdue, Director of Public Safety Part of the construction process for the new NRH municipal complex includes the creation of an entrance road. This boulevard will run southeast from the intersection of Boulevard 26 to the new public plaza located in front of the municipal complex. From there new roads will be constructed around the complex with the western leg terminated at the property line and the eastern leg connecting to Cagle Road. Using the current street names this new boulevard would be labeled as an extension of "Road to the Mall ". However since the Mall no longer exist; staff believes it is time to rename the entire road to something more reflective of the project and its impact to the surrounding area. The City employees were asked to submit their suggestions on what to name this new road. A total of 87 names were submitted for consideration and are listed in attachment A. On January 14, 2613 the naming board met to consider the submission and review other possibilities. The board recognized that this road would be the "front door" to City Hall and it needed to have a name that was reflective of that status. In addition consideration was given to the impact on future retail establishment that should face this road and carry its name. The board agreed to recommend the following names for consideration: • Civic Place Boulevard • Civic Boulevard • Plaza Parkway The board also reviewed the current streets as well as the future connections to determine the best way to create an area relationship. Rather than have multiple names across the project, the board felt it best to have a seamless linkage that ran throughout the project and connected the adjacent parcels. Based on this review the board agreed to the following recommendations (attachment B ): • Extend the new roadway name to Loop 826 thereby renaming "Road to the Mall." This will directly affect the addresses for the following 'locations: Northgate Pentecostal Church — 4247 Road to the Mall MK Customs —4243B Road to the Mall • USDiesel — 4243A Road to the Mall • Mid Cities Clinic — 4239 Road to the Mall • Autobath Car Wash — 4235 Road to the Mall • The new roadway name will extend south from Boulevard 26 to the plaza (traffic circle) then continue along the eastern leg towards Cagle. • Rename Cagle Road to the new roadway name from its current terminating point south to Glenview Drive. This will create a single roadway that will run from Loop 820 to Glenview drive. Changing the name of Cagle Road will affect the following businesses: Me6ca'l Center at Calloway Creek — 4300 Cagle 'Road • Calloway Creek Surgery Center — Suite 100 • North Hills Hospital Therapy Services — Suite 101 • Dr. Pillow Senior Hea'l'th Clinic — Suite 200 • Lincoln Harris Management Office — Suite 212 Mary Robb, DDS — 4108 Cagle Glenview Professional Building North — 4109 Cagle Road • LabCorp • Richwine Chiropractic • Family Healthcare Associates • American Senior Home Health Agency • American Durable Equipment Corp • Dr. Hendrickson • John R Johnson, CPA • Dana Snell, DO • L. Robinson- Brown. MD • The portion of the new road that runs south from the traffic circle will bear the name of the primary road with the "West" designator. An example would be "Civic Place West." In addition to the roads, the naming board was also asked to consider names for the new complex. During the initial planning stages, the project has been referenced as the municipal complex. However, it is felt that the name of the project needs to be more reflective of what the project represents. In addition, the collection of city facilities along Dick Fisher Drive is referred to as the municipal complex. Current plans are that signage will indicate the various components (City Hall, Public Safety, Court) but it is not anticipated the overall facility name will be included. However, it is important that we select the name we wish it to be called prior to it becoming a reality. The board agreed to recommend that the new City Hall facility be named: ■ North Richland Hills Civic Complex Attachment A Street names submitted by NRH Employees • 21st Century (Boulevard • Alliance Blvd • Birdville Boulevard • Calloway Blvd • Calloway Creek Blvd • Calloway Creek Road • Center Street • Central Blvd • Central Vista Boulevard • Central Vista Parkway • Centre Street • Choice Road • Citizen Plaza • Citizen Way • Citizens Blvd • Citizens Choice Blvd • Citizens Place Parkway • Citizens Pointe Drive • Citizens Star Street • City Hall Drive • City of Choice Blvd • Civic Blvd • Civic Centre Blvd • Civic Place • Civis Boulevard (Civis is latin word for "citizen ") • Civis Parkway • Clarence ,tones Blvd • Clarence .tones Street/Road • Colony Blvd • Community Blvd • Community Place Blvd • Compass Point Road • Compass Way • Democracy Drive • Destination Rd. • Dreams Blvd • Fair Vista Boulevard or Parkway • Friendship Blvd. • Gateway Road • Grand Ave • Grand Central Blvd • Heart of the Hills Road • Heritage Hills Boulevard • Heritage Star Boulevard • Integrity Way • Jones Farm Blvd • Jones Farm Road • Jones Farm Street • Legacy Blvd • Lone Star Rd. • Market Street • Marvel View Boulevard • Merchant Ave • Monopoly Rd. • Municipal Way • North Hills Boulevard • North Hills Heritage Boulevard • North Hills Village Boulevard • North Richland Hills Boulevard • North Richland Hills Parkway • North Star Pkwy. • NRH Blvd • NRH Common Ground Boulevard • NRH Community Boulevard • NRH Municipal Boulevard • NuWay Blvd • Oscar Trevino Blvd • Our Community Boulevard • Plaza Blvd • Preamble Way • Road to City Hall • Sara Friend Way • Spirit of NRH Boulevard • Spirit of Texas Boulevard • Stan Gertz Drive • Saar Blvd • Saar of the Hills Boulevard • Star Plaza Ave • Texas Blvd • The Mall • Trinity Ave • Twenty -six Terrace • Unity Blvd • Utopia Blvd • Village Way • W.S Peters Street/Road Attachment B ,^'-, r ' 2A;. f •a New Blvs "West° c Change "Road to the Mall" -- r Al F � � r • =r T dw i M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. B.1 Executive Session: Pursuant to Section 551.071 Texas Government Code to consult with city's attorney to seek advice about pending or contemplated litigation; or a settlement offer; or on a matter in which the duty of the attorney to the governing body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. C.0 Adjournment City of North Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, January 28, 2013 7:00 P.M. A.0 Call to Order - Mavor Trevino A.1 Invocation - Councilwoman Wriaht Ouieskv A.2 Pledge - Councilwoman Wriaht Ouieskv A.3 StDeciaU Presentation(s) and Recoanition(s) - 2012 United Wav Campaian Presentation presented Councilman Turnaae AA Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of January 14, 2013 Citv Council Meetina B.2 PU 2013 -005 Authorize the Purchase of Turf Eauipment for the Iron Horse Golf Course in the amount of $67,512.40 B.3 PU 2013 -006 Award Bid No. 13 -007 for Police Motorcycles in the amount of $53,244 to American Eaale Harlev- Davidson B.4 PU 2013 -004 Contract Extension with Adpi- Intermedix for the Billina and Collection of EMS B.5 GN 2013 -006 Approve Grant Funded 2013 Atmos Weatherization Proaram — Resolution No. 2013 -006 C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 RP 2012 -12 Consideration of a Reauest from RJR, LLC for a Replat to create Lots 4R & 5R. Block 1, Precinct Line Office Park on 1.01 acres at 6513 & 6601 Precinct Line Rd. D.2 RP 2012 -11 Consideration of a Reauest from Nexion Health at North Richland Hills, Inc. for a Replat to create Lots 5R1 & 6R1, Block 7, Richfield Addition on 6.166 acres at 6850 Rufe Snow Dr. E.0 PUBLIC WORKS No items for this category. z f= e 3:110 1 :11 a 7_1019 01 ► yi 6 F.1 GN 2013 -004 Approve Investment Strateav and Investment Policv - Resolution No. 2013 -003 F.2 GN 2013 -005 Callina Mav 11. 2013 Citv Council Election and Authorizina a Joint Election Aareement with other Tarrant Countv Political Subdivisions and Contract for Election Services with Tarrant Countv - Resolution No. 2013 -004 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Anv Item Discussed in Executive Session Listed on Work Session Aaenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Welch H.2 Adiournment M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. A.0 Call to Order - Mayor Trevino M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. A.1 Invocation - Councilwoman Wright Oujesky M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. A.2 Fledge - Councilwoman Wright Oujesky M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. A.3 Special Presentation(s) and Recognition(s) - 2012 United Way Campaign Presentation presented Councilman Turnage Presenter: Karen Bostic, Assistant City Manager and United Way Chair Debbie Nix Employees of the City support the United Way's efforts and annually conduct a campaign to raise funds for the United Way. This year the United Way Committee held several events to raise money for the campaign, including a kick -off luncheon with United Way representatives from Meals on Wheels, The Women's Center, The Parenting Center, and the Alzheimer's Association. We held a raffle, a silent auction, sold pumpkingrams, had fun with penny wars, and ended our campaign with a chili cook -off. Honestly, we were not sure, during these tight economic times, if we could meet the challenge we set for ourselves of raising $37,000. But through the generosity of our employees we met that challenge by raising $38,460.00!!! We would like to thank the members of the 2012 United Way Campaign Committee for all their hard work and commitment to helping the people of this community and in Northeast Tarrant County. The committee members are: Neal Maranto, Police Kelli Johnson, NRH20 Tracy Brown, I.S. Spencer Kelly, Neighborhood Svcsc Chelsea Barbour, H.R. Teresa Koontz, Planning Rachelle Edwards, Public Works Jessica Chavez, Courts Kathy Corley, Fire Dept. Jrsheka Moore, Budget Tuan Nguyen, Facilities Brian Chapin, Parks Robert Alt, Communications Kristin James, CMa Eva Ramirez, Purchasing Kathryn Papagno, Library Abel Perez, Fleet Services Margaret Ragus, Library Angie Lozano, Utility Billing At this time, I'd like to present this check to a representative from Tarrant County United Way. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. A.5 Removal of Item (s) from the Consent Agenda M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. B.a CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. B.1 Approval of Minutes of January 14, 2013 City Council Meeting Presenter: Patricia Hutson, City Secretary Recommendation: To approve the minutes of the January 14, 2013 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JANUARY 14, 2013 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14 day of January 2013 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tom Lombard Mayor Pro Tern, Council, Place 3 Rita Wright Oujesky Council, Place 2 Tim Barth Council, Place 4 (present at 6:02 p.m.) Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin James Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Chun Mezger Animal Center Supervisor Debbie York Neighborhood Services Assistant Director Jo Ann Stout Neighborhood Services Director Jerry Lewandowski Purchasing Manager Gregory VanNieuwenhuize City Engineer Stacey Udoni Public Works Management Assistant Craig Hulse Economic Development Director Stan Tinney Fire Chief Clayton Comstock Senior Planner Andy Kancel Assistant Police Chief Absent: Tito Rodriguez Council, Place 1 David Whitson Council, Place 5 Call to Order Mayor Trevino called the work session to order at 6:00 p.m. A.0 Discuss Items from Reqular Citv Council Meetinq There were no questions from the Council. A.1 Proposed Iron Horse Station Area Plan Councilman Barth present at 6.02 p.m. Mr. John Pitstick, Director of Planning and Development, recapped Council's adoption of the Transit Oriented Development (TOD) Code in 2009 for the Smithfield and Iron Horse areas and the subsequent professional services agreement with Needham McCaffrey Associates for the development of the Iron Horse Core Development Plan. Mr. Robin McCaffrey, Needham, McCaffrey Associates, presented to Council a proposed Illustrative Plan for the Iron Horse station area. Mr. McCaffrey discussed the build -out plan and its features, a recommendation for a regulating plan and station parking solution. Staff presented proposed text revisions to the TOD Code and Council was advised of the schedule for the text revisions. Following discussion, direction from Council was requested on moving forward with revisions to the Iron Horse Station area plan. Council was supportive of the development plans presented by Mr. McCaffrey and with moving forward with the text revisions to the TOD Code. A.2 2013 State Legislative Program Ms. (Karen Bostic, Assistant City Manager, presented the item. The 2013 State Legislative Program is similar to the City's previous programs. As in the past, the program is based on four guiding principles to determine the City's positions on issues and priority legislative issues were identified based on the guiding principles. Priority legislative issues for 2013 are: • Preserve local revenue sources, • Preserve representative form of government • Preserve an equal, fair and uniform property tax system, • Preserve local control of land use planning and zoning, • Pursue new funding sources for alternative transportation; • Multi -city participation in transportation development efforts, • Collection of delinquent fines, • Improve public park system, and • Public safety. Council concurred with the 2013 State Legislative Program. B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551. Texas Government Code B.1 Executive Session: Pursuant to Section 551.087 Texas Government Code Reaardina Economic Develor)ment Neaotiations in Southeast Sector of Citv Mayor Trevino announced at 0:27 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following section: 1) Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the southeast sector of the City. C.0 Adiournment Mayor Trevino announced at 6:38 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order January 14, 2013 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Tom Lombard Tito Rodriguez Rita Wright Oujesky Tim Barth David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tern, Council, Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 Staff: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue City Manager Assistant. City Manager Assistant City Manager Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney A.1 INVOCATION Councilman Turnage gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Turnage led the pledge of allegiance. Mayor Trevino asked Council and the audience to observe a moment of silence for Angela Lozano, a NRH employee that Jost her life over weekend. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) - KEEP NRH BEAUTIFUL CHRISTMAS LIGHTING AWARDS PRESENTED BY MAYOR PRO TEM LOMBARD Mayor Pro Tem Lombard and Keep NRH Beautiful Chair Kathy Luppy presented the 2012 Keep NRH Beautiful Christmas Lighting Awards to the following: AREA 1 AREA 2 AREA 3 AREA 4 AREA 5 AREA 6 AREA 7 AREA 8 AREA 9 Genevieve Roark Charles & Jennifer Dimsdale Frank & Donna Pryor State & Page Lewellen Tammy Wehrle The Randles Frank Kossler April Rupnow Duane Hatchett 3857 Diamond Loch West 7316 Deville 5012 Skylark 5713 Rio de Janeiro Circle 5973 Lake Way 7564 Hightower 8800 Thornway Drive 7900 Forest Lakes 8550 Kensington Court Mayor Pro Tem Lombard recognized Ben Lutch with Boy Scout Troop 308 in attendance. A.4 CITIZENS PRESENTATION ONrem A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA ►m B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF DECEMBER 10, 2012 CITY COUNCIL MEETING B.2 PU 2013 -003 AUTHORIZE INTER -LOCAL PURCHASING AGREEMENT WITH THE CITY OF CLEBURNE B.3 GN 2013 -002 APPROVE AN ORDINANCE AMENDING SECTION 34 -152 TO ADOPT BY REFERENCE MOTOR VEHICLE IDLING LIMITATIONS ADOPTED BY THE STATE - ORDINANCE NO. 3237 B.4 PU 2013 -001 AWARD BID FOR VEHICLE TOWING AND STORAGE SERVICES CONTRACT B.5 PU 2013 -002 AUTHORIZE PURCHASE OVER $50,000.00 BUT NOT EXCEEDING $93,500.00 OF CONSUMABLE MEDICAL SUPPLIES FROM BOUND TREE MEDICAL, LLC. B.6 GN 2013 -001 AUTHORIZE INTER -LOCAL AGREEMENT WITH THE CITY OF RICHLAND HILLS FOR EMERGENCY ANIMAL SERVICES COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. C.0 PUBLIC HEARINGS CA ZC 2012 -12 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS AND THE PROPERTY OWNER FOR A ZONING CHANGE FROM 1 -2 MEDIUM INDUSTRIAL TO HC HEAVY COMMERCIAL ON LOT 11R, BLOCK 5, INDUSTRIAL PARK ADDITION AT 6646 IRON HORSE BLVD. - ORDINANCE NO. 3230 APPROVED Mayor Trevino opened the public hearing and called on John Pitstick to come forward and present the item. John Pitstick, Planning & Development Director, summarized the item. With the permission and cooperation of the property owner's agent, Jeffrey Meiser, the City of North Richland Hills is requesting approval of a city - initiated zoning change from 1 -2 Medium Industrial to HC Heavy Commercial for a 3.719 acre lot at 6646 Iron Horse Blvd. The purpose of this request is staffs policy in applying the Table of Permitted Uses to the City's two industrial zoning districts as a restricted use and not inclusive of other zoning categories. The Table allows "Professional/Business Office" in the 1 -2 District; however numerous office uses are specifically listed on the Table as not permitted in the District. In this instance a "Temporary Employment Agency" applied for a Certificate of Occupancy, which is one of the office uses not permitted in I -2. Staff is treating the industrial zoning districts as promoting industrial- related uses and not inclusive of other retail or office related uses and thus is requesting zoning changes to accommodate appropriate land uses and zoning districts for actual tenants. By changing this zoning to "HC," the tenant opportunities will expand for the property owner. This also changes the current Industrial zoning to Heavy Commercial which staff believes to be more suited for this area. A Special Use Permit is currently in effect for this lot that allows a communication tower and its associated equipment that is located within the self- storage facility on the site. This change in zoning removes the SUP and both the communication tower and the self- storage become non - conforming uses. These uses may continue to operate under the same scope and condition as they are today, but any expansion of either use would require Special Use Permit approval. Also, by becoming nonconforming, a disaster that removes the uses would also require Zoning Board of Adjustment approval or Special Use Permit approval to continue those uses. The Planning & Zoning Commission recommended approval by a 5 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. MAYOR PRo TEM LOMBARD MOVED TO APPROVE ZC 2012 -12; ORDINANCE NO. 3230. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. C.2 ZC 2012 -13 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM J&J NRH 100, FLP FOR A ZONING CHANGE FROM C -1 COMMERCIAL & 0-1 OFFICE TO R -2 SINGLE FAMILY RESIDENTIAL ON 11.337 ACRES IN THE 8600 BLK. OF NORTH TARRANT PKWY. - ORDINANCE NO. 3231 APPROVED Mayor Trevino opened the public hearing and called on the applicant to come forward and present the item. Dustin Austin, 700 Harwood Rd, Hurst came forward with a request for a Zoning Change from 0-1 Office to R -2 Single Family located off North Tarrant Parkway behind Ross. Currently, there is one tract zoned Office and another which is zoning Agriculture and we want to rezone to R -2 Single Family. He was available to answer any questions the Council might have. John Pitstick, Planning & Development Director, summarized the item. J &J NRH 100, FLP is requesting approval of a zoning change from C -1 Commercial and 0-1 Office to R -2 Single Family on two separate parcels totaling 11.337 acres. The applicant/owner was granted 0-1 Office zoning approval in February 2009 to devellop the northern half of the subject area. In conjunction with that zoning case, a replat was also approved which created 14 office lots. However, the lots were never developed and the applicant has now determined that the property is more appropriate for residential uses. The 5.99 acres to the south, previously occupied by the Richland Hills Riding Club, is also included in this new request. It is currently zoned C -1 Commercial and has never been platted. In conjunction with the zoning change request, the applicant was granted approval of a preliminary plat for 30 residential lots by the Planning & Zoning Commission on December 20, 2012. The preliminary plat and a final plat must be approved by City Council before construction of the subdivision may commence. The Planning & Zoning Commission recommended approval by a 5 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN WELCH MOVED To APPROVE ORDINANCE No. 3231; ZC 2012 -13. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. C.3 ZC 2012 -14 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KENNETH L. MERRITT FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R -1 SINGLE FAMILY RESIDENTIAL ON LOT C, BLOCK 6, DAWN -KING ADDITION AT 6921 CRANE RD. - ORDINANCE NO. 3232 APPROVED Mayor Trevino opened the public hearing and called on the applicant to come forward and present the item. Kenneth Merritt, 3612 Tarrant Main Street, Euless, came forward with a request for a zoning change from AG to R -1 to build a single family residence on the property. Clayton Comstock, Senior Planner, summarized the item. On behalf of property owner Joe Crites, Kenneth Merritt is requesting approval of a zoning change from AG Agricultural District to R -1 Single Family District for a 0.506 acre parcel at 6921 Crane Road. The purpose of this request is to allow the property owner to pull building permits to construct a new home on the lot. The previous home and improvements were recently removed from the property. The new home will have to conform to the current R -1 zoning standards, including a minimum 2,000 square foot home. Because the property was platted before 1990, the front facing garage setback requirements of Section 118 -314 do not apply. The Planning & Zoning Commission recommended approval by a 5 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. MAYOR PRO TEM LOMBARD MOVED To APPROVE ZC 2012 -14; ORDINANCE No. 3232. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. CA ZC 2012 -16 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM E.A. YOUNG ACADEMY FOR A ZONING CHANGE FROM 0-1 OFFICE TO PD PLANNED DEVELOPMENT WITH 0-1 USES AND REGULATIONS INCLUDING THE USE OF A PRIVATE SCHOOL ON LOT 4, BLOCK 1, D.J. ANDERSON ADDITION LOCATED AT 8521 DAVIS BOULEVARD. THIS CASE WAS PREVIOUSLY KNOWN AS SUP 2012- 07 - ORDINANCE NO. 3233 APPROVED Mayor Trevino opened the public hearing and called on the applicant to come forward and present the item. Lance Lyda, 2665 Johnson Road, Southlake, TX came forward representing E. A. Young Academy, 8521 Davis Blvd. The school was founded in 2011, opened in Old Town Keller and recently moved to the North Richland Hills facility. It is a not for profit, private academy targeted towards the gifted— talented ability population. The goal is to eventually be a K -12 school. Currently it is 3 -7 grade only with a total of 14 students enrolled. The schools' education model is founded on individualized and personalized instructions and is aligned with the TEAKS common core standards. E.A. Young Academy will maintain all the current 0-1 uses which includes the use of a private school for fewer than 100 students and not increase the standoff requirements. The Academy will also comply with the landscaping requirements. Clayton Comstock, Senior Planner, summarized the item. The E.A. Young Academy opened its doors at this location earlier this school year prior to realizing the use of a private school was not permitted by right in the zoning district. Because of the limited scope of their business plan and limited number of students, staff was willing to work to keep the school operating while the zoning issues were resolved. Staff originally believed that allowing private schools as a permitted use in the 0-1 Office District by Special Use Permit approval wound be appropriate. The case was advertised as such, along with a Zoning Ordinance Text Revision to create the SUP provision for private schools in the 0-1 'District. Staff discussed the issue further and believes that the SUP route is not the most appropriate route, because the private school use has certain economic development implications if within close proximity to certain retail and restaurant uses. The alternative and more preferred route is simply to rezone the property to a "PD" Planned Development, keeping the 0-1 uses and regulations and simply adding the Private School use. Staff recommends approval of Ordinance No. 3233; a zoning change from "O -1" Office to "PD" Planned 'Development with "0-1" Office District uses and regulations, including a private school of less than 100 students. Staff also recommends this be subject to the following: • Installation of five (5) 'Eastern Red Cedars or other evergreen tree along the western property line; • A cumulative total of 49 shrubs planted between the front building facade and the drive aisle. Shrubs should be either Dwarf Abelia or more drought - tolerant sages, grasses or shrubs or combination thereof. • A cumulative total of four (4) large trees and four (4) small /ornamental trees planted between the front building facade and the drive aisle. The Planning & Zoning Commission recommended approval by a 5 -0 vote of a zoning change to PD Planned Development including the updated landscaping requirements. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. MAYOR PRO TEM MOVED To APPROVE ZC 2012-16; ORDINANCE NO. 3233 WITH THE THREE LANDSCAPE REQUIREMENTS THAT WERE PRESENTED BY STAFF. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. C.5 TR 2 012 -45 PUBLIC HEARING AND CONSIDERATION OF AN AMENDMENT TO THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS REGARDING THE USES OF "DETENTION /RETENTION POND " AND "PRIVATE SCHOOL" WITHIN CERTAIN ZONING DISTRICTS WITHIN THE CITY – ORDINANCE NO. 3234 APPROVED Mayor Trevino opened the public hearing and called on John Pitstick to present the item. John Pitstick, Planning & Development. Director, summarized the item. At their December 10 regular meeting, City Council passed Ordinance 3228, which changed the criteria regulating the design of detention and retention structures. The new regulations only apply if and when City Council approves a Special Use Permit for a "Detention/Retention Pond" for the property. This allows the Planning & Zoning Commission and City Council opportunity to determine whether the location is suitable from a land use perspective, not just an engineering perspective. It also allows the opportunity to place site - specific improvements and conditions that would mitigate the structure's aesthetic, safety and other impacts. As such, Ordinance No. 3234 creates the line item for "Detention/Retention Pond" in the Table of Permitted Uses and applies the Special Use Permit requirement to all zoning districts. It also provides minimum design criteria —not to the extent of the more technical criteria passed with Ordinance 3228. Staff proposes the following modifications to the current requirements: 1. Allow detention ponds to be constructed in areas where no downstream drainage infrastructure exists yet where ponds could be accommodated without negative impact to adjacent properties, subject to SUP approval. 2. Update hydrologic runoff calculation criteria to reflect the amount of undeveloped land remaining in North Richland Hills. 3. Update hydraulic modeling requirements to reflect current software programs. 4. Increase outlet controls to restrict discharge rates, velocity and depth of flow into the downstream system or adjacent properties. The proposed ordinance will allow a detention /retention pond under the following circumstances: ■ If one of the following criteria is met and the development is approved by City Council as part of a Special Use Permit (SUP ): 1. Future downstream drainage infrastructure is not required or cannot be constructed at time of development due to uncommon difficulty in obtaining off site easements or right -of -way, OR 2. The pond discharges directly into a studied recognized watercourse or 1% Chance Floodp'lain, contributing less than 10% of the fully developed flow into said watercourse, OR 3. Future downstream improvements fall outside of the City's jurisdictional boundaries. • In all cases: 1. The pond shall be designed such that it can be abandoned if /when a downstream system is constructed. 2. The pond discharge shall not create adverse flooding or erosion conditions downstream and is in all cases subject to the approval of the Public Works Department. 3. Discharge shall arrive on downstream properties in a similar manner as it occurred under pre - developed conditions. A decision was made to remove the Private School component of this ordinance (unrelated to detention /retention ponds but planned to be addressed in the same ordinance) after publication in the Fort Worth Star Telegram. As such, the agenda must continue to read as it is written, although private schools are no longer considered as part of this ordinance. The Planning & Zoning Commission recommended approval by a 5 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILWOMAN WRIGHT OUJESKY MOVED TD APPROVE TR 2412 -05; ORDINANCE NO. 3234. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -4. C.6 TR 2012 -04 PUBLIC HEARING AND CONSIDERATION OF AMENDMENTS TO SECTION 118 -728 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES "LIGHTING" - ORDINANCE NO. 3229 APPROVED Mayor Trevino opened the public hearing and called on Clayton Comstock to present the item. Clayton Comstock, Senior Planner, summarized the item. Currently, there exists only one regulation regarding lighting in the zoning ordinance: that wood poles not be used for the support of light fixtures. Issues of glare, light trespass and other light - related nuisances have been enforced through other parts of the Code of Ordinances. This Lighting Ordinance provides a comprehensive set of regulations for commercial and residential outdoor lighting. The City recently received Silver Level Certification from the Scenic City Certification Program. The program acknowledges cities that have policies, procedures and regulations in place to enhance the quality of life through the built environment. With the certification also came recommendations from the program administrators on how to achieve the next level. One recommendation was to address lighting, as the City received zero out of 25 possible points in that category. Some of the provisions of Ordinance No. 3229 include 1 . Eliminating light waste, or "skyglow''. 2. Reducing light trespass and glare onto adjacent roadways and residential properties 3. Regulating lighting type for safety, security, and aesthetic value. 4. Establishing a minimum quality standard for light poles (i.e. color, material, height). 5. Requiring forethought in the site planning process that addresses light trespass, glare, luminaires, etc. The ordinance also includes a number of exemptions. The Planning & Zoning Commission recommended approval by a 5 -0 vote. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN BARTH MOVED To APPROVE TR 2012 -04; ORDINANCE No. 3229. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2012 -08 CONSIDERATION OF A REQUEST FROM HP CIVIL ENGINEERING, LLC FOR A FINAL PLAT OF HOME TOWN - DOLCE ADDITION, PHASE 1 ON 14.86 ACRES LOCATED IN THE 6100 BLOCK OF PARKER BLVD AND ASSOCIATED WATER COURSE MAINTENANCE AGREEMENT APPROVED Mayor Trevino called on the applicant to come forward and present the item. Jason P, HP Civil Engineering, 5339 Alpha Road, Dallas, came forward with a request for a final plat for the development of four lot sizes and two public open spaces. The project is in the Home Town Center north of NRH2O. The first phase of the project will be the development of 159 multi - family units. In phase two there will be 157 units with public open spaces to include a dog park and park extension. John Pitstick, Planning & Development Director, summarized the item. On behalf of Dolce Living Hometown, LLC, Hometown Urban Partners, LTD. and Arcadia Land Partners 25, LTD, HP Civil Engineering is requesting approval of a final plat for four developable lots and two open space lots — including a 0.53 acre public park dedication —on 14.8677 acres at the southeastern corner of the Town Center zoning district, along Parker Boulevard just north of the NRH20 Family Waterpark. Approval of the Final Plat will allow full grading and construction to commence on Phase 1 of "Dolce Living Hometown," a multi- family residential development of 315 apartment units (total build -out). Phase 1 of the development will include 159 units (83 one - bedroom units, 70 two- bedroom units and 6 three - bedroom units), a 5,900 square foot leasing office and amenity center, and 5,000 square feet of first -floor retail space. The total Phase 1 square footage is approximately 160,000 square feet. Some of the Phase 1 development area will be in a 0.53 acre public park and a publicly accessible dog park. The Planning & Zoning Commission recommended approval by a 5 -0 vote. COUNCILMAN TURNAGE MOVED TO APPROVE FP 2012 -08. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. E.0 PUBLIC WORKS E..1 PW 2013 -002 RECOMMEND AWARD OF BID FOR THE 38TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT: DUDE COURT & JENNINGS DRIVE GALVANIZED WATER MAIN REPLACEMENT TO SABER DEVELOPMENT CORPORATION IN THE AMOUNT OF $138,500.00 - RESOLUTION NO. 2013 -002 APPROVED Gregory Van Nieuwenhuize, City Engineer, presented the item. The City Council is being asked to recommend an award of a construction contract to Tarrant County for the CIP Project identified as "Dude Court & Jennings Drive Galvanized Water Main Replacement Project [CDBG]" in the Capital Projects Budget (Project No: CDBG13). The Project includes the design and replacement of existing galvanized water mains with PVC (polyvinyl chloride) water mains in the 8300 block of Dude Court and the 5100 block of Jennings Drive. Approximately 1,400 linear feet of two -inch (2 ") diameter water main will be replaced with six -inch (6 ") diameter water main. This portion of water main was proposed as the City's 38 Year CDBG Project because the main is deteriorating which requires regular maintenance and the size and pipe material no longer meets the City's minimum criteria. Bids were received by eight (8) contractors and sufficient CDBG funds are available from Tarrant County for this project. Upon the Council's approval of Resolution No. 2013 -002, this item will be scheduled for award on an upcoming Tarrant County Commissioners Court agenda. COUNCILMAN WELCH MOVED TO APPROVE RESOLUTION NO. 2013 -002. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. F.0 GENERAL ITEMS F.1 GN 2013 -003 CONSIDER A RESOLUTION DECLARING THE CITY'S SUPPORT OF AND CONSENT TO THE CREATION OF THE COTTON BELT COMMUTER RAIL IMPROVEMENT DISTRICT - RESOLUTION NO. 2013 -001 NO ACTION TAKEN Mayor Trevino announced that Item F.1 would be pulled from the agenda awaiting more information before Council could take action on the item. G.0 EXECUTIVE SESSION ITEMS GA ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA ITEM B.1 ECONOMIC DEVELOPMENT NEGOTIATIONS IN SOUTHEAST SECTOR OF CITY APPROVED Craig Hulse, Economic Development Director, summarized the item. The potential new municipal complex location is set back 1,000 feet from Boulevard 26. Given this distance a gateway is necessary to assist citizens and visitors toward the entry of the municipal complex. Staff has secured the ability for City Council to purchase roughly 0.526 acres at the northeast corner of Boulevard 26 and Road to the Mall, to serve as the gateway entry. The 22,895 square foot property is visible from all directions and presents an excellent opportunity to further beautify the Boulevard 26 corridor, setting the tone for redevelopment across the entire former North Hills Mall property. MAYOR PRO TEM LOMBARD MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT TO PURCHASE 0.526 ACRES LOCATED AT 7608 BOULEVARD 26. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5 -0. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Barth made the following announcements. City Hall and other non - emergency city offices will be closed on Monday, January 21st. The NRH Public Library and Senior Center will also be closed. Garbage and recycling will be collected as normally scheduled. The North Richland Hills Police Department is hosting a Senior Anti -Fraud Education Program on Tuesday, January 22nd at Gateway Church. Registration will begin at 8 a.m. and the program will follow from 8:30 a.m. to Noon. Space is limited. Participants may register in advance by calling 817 -616 -3759. NRH20 is hosting the annual Polar Plunge on Saturday, January 26th benefiting the Special Olympics. Registration will begin at 8:30 a.m. and the event will start at 10:00 a.m. For more information, visit specialolympicstexas.org or call 214 -943 -9981. Kudos Korner - Alexander James from the Police Department. A resident recently submitted a letter to the newspaper thanking Officer James for installing a battery in his wife's car after she got stranded in a parking lot. The resident said he is no longer able to change the battery himself because of a disability and he was grateful that someone cared enough to help. "Officer James is a true public servant," he stated. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:09 p.m. Oscar Trevino — Mayor ATTEST: Patricia Hutson, City Secretary M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. B.2 PU 2013 -005 Authorize the Purchase of Turf Equipment for the Iron Horse Golf Course in the amount of $67,512.40 Presenter: Thomas Powell, Fleet Services Director Summarv: The City Council is being asked to authorize the purchase of replacement turf equipment for Iron Horse Golf Course. General Descrirstion: In the 2012 -13 adopted budget, Council approved funding in the amount of $70,500 to replace six 2007 year -model John Deere Turf Gators, one 2007 year -model XLIV Gator, and one 1989 year -model Olathe slicer aerator at the Iron Horse Golf Course. The City of North Richland Hills is a member of several inter -local groups and utilized existing contracts with John Deere Dealerships through Texas Multiple Award Schedule and the Local Government Purchasing Cooperative (BuyBoard contract 373 -11) to request quotes on the equipment needed. The purchase will be made through the local dealership of Austin Turf & Tractor. The John Deere contract requires the purchase order for the John Deere equipment to be made out to John Deere and the local dealership of Austin Turf. A separate purchase order for the Wiedenmann Terra Slit aerator will be made out to Austin Turf & Tractor. 6 each John Deere Turf Gators $45,369.64 1 each John Deere XUV Gator $ 9,863.95 1 each Wiedenmann Terra Slit $12,278.81 Total $67,512.40 The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any state law that would require the City to solicit competitive bids. The golf course has been utilizing John Deere equipment since 1999 with good results. Recommendation: To authorize the purchase of turf equipment for the Iron Horse Golf Course in the amount of $67,512.40. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. B.3 PU 2013 -006 Award Bid No. 13 -007 for Police Motorcycles in the amount of $53,244 to American Eagle Harley- Davidson Presenter: Thomas Powell, Fleet Services Director Summarv: The City Council is being asked to award the bid for Harley- Davidson motorcycles to American Eagle Harley- Davidson. General Descrir)tion: In 2001 Kawasaki Motors discontinued making the KZ1200 police motorcycle, which was utilized by the Police Department. When it became necessary to replace these motorcycles in 2005, an evaluation of the various models of police motorcycles was conducted. After evaluating the various models and talking with area law enforcement agencies, the decision was made to standardize with the Harley- Davidson FLHTP Electra Glide In the 2012 -13 approved budget, $59,535 was allocated for the replacement of one 2005 and two 2008 year -model motorcycles used by the Police Department for traffic enforcement. Notice of the City's intent to bid was advertised in the local newspaper as required by State statute and posted on the City's website. Four Harley- Davidson motorcycle dealers, which specialize in government bidding, were notified of the bid. Only one bid was received by the bid due date. The dealers were contacted again and the bid due date was extended for an additional week. A total of two bids were received by the extended due date. The two bids received were from dealers which the City has purchased motorcycles in the past. Unit Price Total Price American Eagle Harley- Davidson $17,748.00 $53,244.00 Texas Harley- Davidson $19,100.00 $57,300.00 The City has a good business relationship with American Eagle Harley- Davidson and currently contracts with their service department for motorcycle service and repairs. Recommendation: To award bid No. 13 -007 for Police Motorcycles in the amount of $53,244 to American Eagle Harley- Davidson. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2613 Subject: Agenda Item No. B.4 PU 2013 -044 Contract Extension with Adpi - Intermedix for the Billing and Collection of EMS Presenter: Larry Koonce, Director of Finance Summarv: Renew the one year extension option on the service agreement with Adpi - Intermedix. General Description: The City of North Richland Hills outsourced the Emergency Medical Services (EMS) billing and collection function to Adpi - Intermedix in January 2616. The initial term of the service agreement was for a three (3) year period, beginning January 1, 2616 through December 31, 2612. It included two one -year options to renew after the initial three -year agreement. The agreement was amended and approved by the City Manager in December 2612 to extend the term for one month to allow both parties to evaluate the first one -year extension. The original agreement stipulated that Adpi - Intermedix would achieve a 61.5 % collection rate on the adjusted billable amount. The agreement stipulated that the collection percentage would be subject to factors such as average cost of EMS transports and payer mix factors such as coverage by private insurance, Medicare and Medicaid. While the collection percentage has fluctuated from month to month, the average collection percentage over the last three years has been 59 %. For the extension period ending December 31, 2613, Adpi- Intermedix and City staff are proposing that the collection rate be set at 54 % of the adjusted billable amount. This level affords some flexibility considering unknown factors such as the effect of the health care act. While the expected collection rate is still around 59 %, any collection rate below 54 %4 will trigger a penalty reducing their fees by 1.275 %. They will receive a commission fee of 5.1% (unchanged from the initial agreement) if they collect 54 % of the adjusted billable amount. They will receive a bonus of 1% if they collect more than 64 %. A committee consisting of finance and accounting staff, Fire Chief Stan Tinney and Battalion Chief — EMS Coordinator Chris Jungst, have evaluated the billing, collection and customer service performance of Adpi - Intermedix. We did experience some problems with customer service at one point; however, the issues have been corrected and are now working smoothly. Going forward, the committee recommends the extension of the agreement with Adpi- Intermedix through December 31, 2013. It is expected that the City will request proposals for this service before the end of this extension. Recommendation: Approve one year the service agreement extension option for Adpi- lntermedix to continue billing and collection of EMS for an additional year. AMENDMENT NO. 3 TO AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND ADVANCED DATA PROCESSING, INC. (dba ADPI- INTERMEDIX) FOR RESCUE AMBULANCE BILLING & RELATED PROFESSIONAL SERVICES THIS AMENDMENT NO. 3 ( "AMENDMENT ") is made and entered into this 1$� day of February, 2013 ( "Effective Date ") by and between City of North Richland Hills, with principal offices located at 7301 NE Loop 820, North Richland Hills, TX 76180 ( "CITY') and Advanced Data Processing, Inc. (dba ADPI- Intermedix), a Delaware Corporation with principal offices located at 6451 North Federal Highway, Suite 1000, Fort Lauderdale, Florida 33308 ( "CONTRACTOR "). WHEREAS, CITY and CONTRACTOR are parties to that certain Agreement Between City of North Richland Hills and Advanced Data Processing, Inc. (dba ADPI- Intermedix) for Rescue Ambulance Billing & Related Professional Services ( "AGREEMENT "), dated January 1, 2010 as amended; and NOW THEREFORE, CITY and CONTRACTOR agree to amend the Agreement as follows:; and 1. Section 3 (TERM) of the Agreement is deleted in its entirety and replaced as follows: "3. TERM. This AGREEMENT shall be effective commencing January 1, 201 through December 31, 2013, unless terminated as provided in Section 14 below. All terms and conditions hereof shall remain in force and effect during any renewal term unless this Agreement is amended in writing. Additionally, at the option of the CITY and upon written acceptance of the CONTRACTOR, the CITY may opt to extend the AGREEMENT for unlimited one (1) month renewal periods at the end of any given renewal term to allow time for establishing the renewal term or the establishment of a new AGREEMENT." 2. Page 35, first paragraph, (Adjustment of Guarantee Parameters), of the Agreement is deleted in its entirety and replaced as follows: "The Penalty Threshold and Bonus Threshold of 54% and 64 %, respectively, are based upon the current fees and historic charge and payor mix (included below) and assume at least nine (9) months to collect from the date billed." 3. Page 35, the table in the third paragraph of the Agreement is deleted in its entirety and replaced as follows: "Below are the assurnptions formina the basis for the initial Penalty► and Bonus Thresholds Charae Mix Fees Medicare 41.84 % Average transport charge $793.14 Medicaid 6.25 %Q Insurance 29.19 % Private Pay 22.72 %" 4. Page 35, fourth paragraph, first sentence of subsection b. (*Factors outside the control of ADPI- Intermedix) is deleted in its entirety and replaced as follows: "The fees charged by the city currently results in an average charge per transport of approximately $793.14." 5. Page 36 (City of North Richland Hills, Texas: Performance Guarantee" Net Collection Penalty) of the Agreement is deleted in its entirety and replaced as follows: "Net Collection Penalty: For every month that the Actual Net Collection Percentage is less than the Penalty Threshold, the base EMS Billing Fee shall be reduced to 3.825°/x. The Penalty Threshold shall initially be 54% but may be adjusted annually to reflect the impact of changes in the reimbursement environment outside the control of adpi- Intermedix.* 6. Page 36 (City of North Richland Hills, Texas: Performance Guarantee" Net Collection Bonus) of the Agreement is deleted in its entirety and replaced as follows: "Net Collection Bonus: For every month that the Actual Net Collection Percentage exceeds the Bonus Threshold, the base EMS Billing Fee shall be increased to 6.1 %. The Bonus Threshold shall initially be 64% but may be adjusted annually to reflect the impact of changes in the reimbursement environment outside the control of adpi- Intermedix.* 7. Capitalized terms not otherwise defined in this Amendment shall have the meanings ascribed to such terms in the Agreement. All terms and conditions of the Agreement are hereby ratified and shall remain in full force and effect except to the extent this Amendment expressly modifies or is inconsistent with the terms and conditions of the Agreement, in which case the terms of this Amendment shall be controlling. IN WITNESS OF, the parties have executed this Amendment to the above - referenced Agreement effective as of the Effective Date. CITY: CITY OF NORTH RICHLAND HILLS CONTRACTOR: ADVANCED DATA PROCESSING, INC. (dba ADPI- INTERMEDIX) a DELAWARE CORPORATION By: By: Mark Hindman, City Manager Doug Shamon, President M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. B.5 GN 2013 -006 Approve Grant Funded 2013 Atmos Weatherization Program — Resolution No. 2013 -006 Presenter: Debbie York, Neighborhood Services Assistant Director Summarv: Atmos Energy Corporation is once again offering $100,000 to provide weatherization measures for eligible residents of single family homes. In May of 2012, council approved a resolution for a targeted low- income weatherization program. In 2012, we completed 51 homes totaling $34,067.24 from the Atmos grant. There is no cost to the city and we currently have 48 applicants awaiting the approval of this grant. General Description: Frontier Associates, the agency who assists Atmos with delivery of energy efficiency services to agencies, is once again offering the City of North Richland Hills funding in the amount of up to $100,000 to provide weatherization to income eligible residents. For residents determined to be eligible, energy assessments will be performed to determine the applicability and Savings -to- Investment (SIR) ratio for gas water heater blankets and attic insulation. The average maximum spent per household is approximately $1,200. This agreement requires that 100% of the funding be spent on or before May 31, 2013. Currently forty -eight (48) applicants have been approved for the program with measures totaling $57,600. Staff is confident that enough eligible residents can be approved to use all of the funding by the deadline. Recommendation: To Approve Resolution No. 2013 -006 RH. I N :Pio] 0,119 Is] i! I' [9+411 KlllhIr RESOLUTION OF THE CITY OF NORTH RICHLAND HILLS AUTHORIZING THE EXECUTION OF A TARGETED LOW - INCOME WEATHERIZATION PROGRAM AGREEMENT WITH FRONTIER ASSOCIATES, LLC TO ADMINISTER A TARGETED LOW INCOME PROGRAM IN THE AMOUNT OF $100,000 AND AUTHORIZING IMPLEMENTATION OF THE TARGETED LOW - INCOME WEATHERIZATION PROGRAM. WHEREAS, Atmos Energy Corporation, has developed a Targeted Low- Income Weatherization Program for its low- income customers; and WHEREAS, Frontier Associates, LLC (Frontier) has been engaged by Atmos to assist with delivery of energy efficiency services under the program to certain income qualified Atmos customers; and WHEREAS, The City has developed a plan for participation in the Program through a set of proposed energy efficiency measures that will produce consistent and predictable energy and peak demand savings for low- income North Richland Hills residents; and WHEREAS, Frontier has received and accepted the City's application to participate as a Service Provider in the Program; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THAT: SECTION 1. The City Manager or his designee is hereby authorized to execute an agreement for the Low - Income Weatherization Program Agreement with Frontier Associates, LLC for $100,000. SECTION 2. Further, the City Manager or his designee is hereby authorized to execute all necessary documents, certifications and grant agreements and to take all necessary and appropriate action to implement the Low - Income Weatherization Program for eligible single family households in North Richland Hills. SECTION 3. A substantial copy of the Agreement is attached hereto and incorporated herein for all purposes. PASSED AND APPROVED this the 28th day of January, 2013. CITY OF NORTH RICHLAND HILLS F-11 1111*16 Patricia Hutson, City Secretary ►,1, �:t9] ►12111 :1'21197 to] N i►i 1:1► I Ill *1-011 Wiii George A. Staples, City Attorney APPROVED AS TO CONTENT: Oscar Trevino, Mayor JoAnn Stout, Director of Neighborhood Services LOW- INCOME WEATHERIZATION PROGRAM AGREEMENT This Targeted Low - Income Weatherization Program ( "Agreement ") is made and entered into by and between Frontier Associates LLC, a Texas limited liability company (hereinafter "Frontier ") and the City of North Richland Hills, a Texas municipal corporation (hereinafter "City "). City and Frontier are sometimes referred to in this Agreement individually as a "Party" and collectively as the "Parties." WHEREAS, Atmos Energy Corporation, a Texas and Virginia corporation, a (hereinafter "Atmos ") has developed a Weatherization Program for its Low- Income Customers ( "Program "); and WHEREAS, Frontier has been engaged by Atmos to assist with delivery of energy efficiency services under the Program to certain income- qualified Atmos customers ( "Customers "); and WHEREAS, the City seeks to procure energy and peak demand savings through the installation and operation of energy efficiency measures (the "Work ") at Low - Income Customer Sites; and WHEREAS, City has developed a plan for participation in the Program through a set . of proposed energy efficiency measures that will produce consistent and predictable energy and peak demand savings for Low - Income Customer Sites with customers who are at 200 % and below of the federal poverty level ( "Customer Sites "); and WHEREAS, Frontier has received and accepted City's application to participate as a Service Provider in the Program, and NOW, THEREFORE, in consideration of the mutual covenants and agreements hereinafter set forth, the receipt, adequacy and legal sufficiency of which are hereby acknowledged, the Parties hereby agree as follows: 1. SCOPE OF SERVICES 1.1. City is uniquely qualified to participate as a Service Provider in the Program. 1.2. City will provide services to Frontier as described in the attached Appendix A, Scope of Work, incorporated herein for all purposes. 2. FUNDING 2.1. Frontier shall provide funds in the amount of One Hundred Thousand and 001100 Dollars ($100,000.00) for all services performed by City pursuant to this Agreement ( "Allocated Funds ") subject to the City's ability to expend the Allocated Funds in a timely manner, as set out in paragraph 2.2. 2.2. During the term of this Agreement, City shall adhere to the required implementation milestone schedule. Failure to meet any of the following implementation milestones may result in a proportional reduction of the Allocated Funds. Progress towards achieving milestones shall be measured by the total dollar value (include administrative cost allowance) of the energy efficiency measure installations completed and reported by City via Frontier's Program Database. 2.2.1. 100% of the Allocated Funds for 2013 must be spent by the City on eligible energy efficiency measures which have been installed and reported via the Program Database on or before May 31, 2013. 3. REPORTING 3.1. City will submit all Customer and measure data via the Program Database. Frontier will provide training to City staff prior to Program implementation. 3.2. City will be required to provide a completed and signed Customer Acknowledgement Form for each Customer. 3.3. Invoices and Customer Acknowledgement Forms will be submitted via the Program Database. 4. 'RECORDS AND AUDIT 4.1. City's books, records, correspondence, accounting procedures and practices and any other supporting evidence relating to this Agreement (all of the foregoing hereinafter referred to as "Records ") shall be open to inspection and subject to audit and/or reproduction, during normal working hours, by Frontier or its authorized representative to the extent necessary to adequately permit evaluation and verification of Customer eligibility, or of any invoices, payments or claims based on City's actual costs incurred, or units expended, directly in the performance of the Work under this Agreement. For the purpose of evaluating or verifying such actual or claimed costs or units expended, Frontier or its authorized representative shall have access to said Records from the effective date of this Agreement, for the duration of the Work and until three (3) years after the date of final payment by Frontier to City pursuant to this Agreement. 5. TERM AND TERMINATION 5.1. The term of this Agreement shall commence on January 1, 2013 and, unless otherwise terminated as set forth herein, shall continue in force and effect until May 31, 2013, or until the Allocated Funds are exhausted provided however, that the provisions in this Agreement related to warranties, audits and records, will survive termination. 5.2. Either Party may terminate this Agreement, in whole or in part, at any time by providing written notice of termination to the other Party. The notice of termination will specify the effective date of any termination, and that the Agreement is terminated in its entirety. Upon such termination, City shall cease providing services under this Agreement, except that City will finish any Customer Sites already commenced which cannot be discontinued. Within thirty (30) days of termination, City shall refund to Frontier all Allocated Funds that have not been applied to pay for services performed under this Agreement. 5.3. Frontier will have no obligations with respect to any contractual obligations entered into between Customer and City after City's receipt of Frontier's notice of termination. 6. (DEFAULT AND REMEDIES 6.1. Each of the following events will be deemed to be an Event of Default hereunder: (a) failure of City to maintain any necessary permits, licenses or insurance required pursuant to the Agreement Documents; (b) City's submission to Frontier of any false, misleading or inaccurate information or documentation with respect to application for or implementation of the Program or City's performance hereunder, (c) Modifications to any electronic or hard copy forms or documentation of Frontier forms without the written consent of Frontier, (d) failure of either Party in a material fashion to perform or observe any of the material terms, conditions or provisions of the Agreement Documents which failure materially adversely affects the other Party. 6.2. If an Event of Default occurs, the non - defaulting Party shall be entitled to terminate this Agreement upon written notice to the other Party. Termination shall be effective upon the receipt of properly served notice. Termination of this Agreement will not relieve the defaulting Party of any obligations accruing prior to the event of termination. 7. FORCE MAJEURE 7.1. Neither Party shall be liable to the other for any delay in or failure of performance, nor shall any such delay in or failure of performance constitute default, if such delay or failure is caused by "Force ! Majeure." As used in this Section, Force Majeure is defined as: acts of war and acts of god such as earthquakes, floods and other natural disasters, or actions of others, including but not limited to strikes, lockouts or other industrial disturbance, not within the control or arising from the fault of the Party claiming Force Majeure. 8. INSURANCE 8.1. The City represents to Frontier the following: (a) The City is self- insured for comprehensive liability. The City's plan provides coverage in the amount of $1,060,000 for all damages sustained by one or more persons or organizations as a result of any one Occurrence or Wrongful Act. The aggregate payments for all damages sustained as the result of any Occurrences or Wrongful Acts, regardless of the number of Occurrences or Wrongful Acts within one annual period, shall not exceed $3,000,060; (b) The City provides workers' compensation, including employer's liability, as required by State law. (c) The City is a governmental entity with limited liability due to its governmental immunity. Nothing in this agreement, including the provision requiring insurance, shall constitute consent to be sued or to waive the city's immunity nor to create any liability. service Agreement 5 9. NOTICES 9.1. All notices from one Party to the other will be deemed to have been delivered on the date actually delivered if hand delivered or sent by United States certified mail, return receipt requested, postage prepaid, or sent or delivered by such other method as will ensure evidence of its receipt to the following addresses: Frontier Associates: Frontier Associates, L'LC 1515 S. Capital of Texas Highway, Suite 110 Austin TX 77486 Phone (512) 372 -8778 Attn: Bill Brooks- CEO City: City of North Richland Hills Neighborhood Services 6801 Glenview Dr. North Richland Hills, TX 76180 Attn: Debbie York 9.2. Either Party may change its address by written notice to the other in accordance with this Article 9. However, it is the sole responsibility of the City to maintain its correct mailing address, email address and telephone number in the Program 'Database. 10. MISCELLANEOUS 10.1. This Agreement, along with Appendix A, Scope of Work, embodies the entire agreement of the Parties superseding all other agreements of the Parties concerning the Work. 10.2. This Agreement may not be assigned or transferred without the prior written approval of Frontier. 10.3. City may subcontract the Work or other services described in this Agreement. The City shall be, to the extent allowable by law, be responsible for all acts and omissions of its employees, officers and agents, and shall be specifically responsible for sufficient inspections to assure compliance in every respect with Agreement requirements. Frontier shall not be responsible for the payment of any sums to any of the City's subcontractors or subcontractor's suppliers. City shall require all subcontractors to provide worker's compensation insurance and other insurance coverages and limits as set forth in Article 8. 10.4. This Agreement will be governed by, construed and enforced in accordance with the laws of the State of Texas. The Parties agree that the proper venue and jurisdiction for any cause of action relating to the Agreement will be North Richland Hills City, Texas, unless such cause of action is within the jurisdiction of the Texas Railroad Commission, in which case proper venue and jurisdiction will be at the TRC. 10.5. This Agreement is expressly made subject to City's sovereign immunity, Title 5 of the Texas Civil Remedies Code and all applicable State and federal law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver of any immunities from suit or from liability that the parties or the City has by operation of law. Nothing in this Agreement is intended to benefit any third -party beneficiary. 10.0. The Parties represent that each has the full right, power and authority to enter and perform this Agreement in accordance with all of the terms and conditions, and that the execution and delivery of this Agreement has been made by authorized representatives of the Parties to validly and legally bind the Parties to all terms, performances and provisions set forth in this Agreement. IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by their duly authorized representatives. SIGNED this day of, 2013 CITY OF NORTH RICHLAND HILLS 0 ATTEST: Patricia Hutson City Secretary APPROVED AS TO FORM AND LEGALITY: City Attorney Date: Mark Hindman, City Manager FRONTIER ASSOCIATES, LLC By: Name: Bill Brooks Title: CEO Date: M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. C.a PUBLIC HEARINGS No items for this category. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. D.a PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. D.1 RP 2012 -12 Consideration of a Request from RJR, LLC for a Replat to create Lots 4R & 5R, Block 1, Precinct Line Office Park on 1.01 acres at 6513 & 6601 Precinct Line Rd. Presenter: Clayton Comstock, Senior Planner CASE SUMMARY: The applicant, RJR, LLC, represented by Roman Figueroa, is requesting approval of a replat of 1.01 acres in the Precinct Line Office Park near the corner of Precinct Line Road and Martin Drive. The replat will enlarge Lot 5R by incorporating the rear portion of the undeveloped Lot 4R into its boundary. This will provide the area the ability to construct 9 additional parking stalls to serve Lot 5R. The lot currently meets the minimum requirement for parking but the demand has been greater than the existing capacity. When Lot 4R develops, the use may require that an agreement be executed in order for parking to be shared between the two lots. However at this time both lots are owned by the same individual and the owner wants the ability to add more parking to lot 5R. THOROUGHFARE PLAN: The lots have frontage on Precinct Line Road which is designated as a P7U, Principal Arterial. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission considered this item at their January 17, 2013 meeting and voted to recommend approval of this item (6 -0). STAFF RECOMMENDATION: The replat meets all requirements of Chapter 118 (Zoning) and Chapter 110 (Subdivision) of the City Code as well as Section 212 of the Local Government Code. Therefore, approval of replat request RP 2012 -12 is recommended. LOCATION MAP "IIIIIIII�� I �� I I - � co Martin Dr 111111 III III J U C a` City of Hurst AERIAL PHOTO REPLAT EXHIBIT N W E S HAT 2R2, BLIM K 1 N00 HLL CENTRE' ADDITION S 0 RC6 1 +- 30' i C1Fi. A. S M 5916 I P.R.Y.C.T. I I I. I1 � 1155 l8. BLQpk I e, . r I NOB HILL CEMRE' MPf11oN A. SLIDE 81 +a F � I r 1 PR.i.0 r sue" xa � rvaLC A.cccse E9aT. � �l I 1 I •° � as EEWK uW E91r na - -' � i fV89'29'35':E 246.34 �clrxrs wr 1� fT ��jj z i I � 45 5g �+ X 47 r � 6 FK @ 95w &F. � If �N4i�1 ,r, n�4 I rvea97sa^E aas.sa I r` r Mr.c we rr uu Bas Is'.rd v. +1 v 4— WLI- W x $ 1 Iii ea.�,.A I I�� I rns` r L bo a NUMKR CIRE4 RISTRNCE L1 591 "I 4'S1"E 62.53 L4 $92'1452, 12.39 - NUMID— k= 6r LC= IC2 NI2'5B'57t 1W.Q0 {53.p5 52.45 CS 512 $6'5"N! F94.Cp �9.p$ $2.b3 I 589 "509174! 25579 �I� - SPRINC VALLEY DRIVE I23' &L �S IMP i7 �L25E_B L RPCENCY DRIVE 1 / f Nil 4 N arp V l LOT 3, MUn 1 4 u ' �c CT UNE OFFICE Pie 1 FILE No D2099�]9H 1 1 1 P.R.TL.T. � W' mermx Pew °m ien Z xo uxwn, ur'��`. �''I�vM .mrw ert m mu�ro 4 FS!'Le F LOTS AR R�5R. BLOCK F PRECINCT' LINE OFFICE PART{ EXCERPT FROM THE JANUARY 17, 2013 PLANNING & ZONING COMMISSION C.3 RP2012 -12 Consideration of a Request from RJR, LLC for a Replat to create Lots 4R & 5R, Block 1, Precinct Line Office Park on 1.01 acres at 6513 & 6601 Precinct Line Rd. Roman Figueroa, 959 Roxbury Way, Keller, TX 76248, came forward representing himself for the replat. We are requesting to replat Lot 4R so we can add some additional parking for the existing building that we have on 5R. This would allow for future development of the 4R with ample parking in the future. I would be happy to answer any questions. Chairman Randal Shiflet asked if there are buildings on both lots? Roman Figueroa said no. We only have a building on 5R. Chairman Randal Shiflet asked if there would be shared parking and cross access between the lots? Roman Figueroa said yes. The additional land that we are seeking to put into the existing lot would belong to that lot and then the remainder would have its own parking. Chairman Randal Shiflet asked if the driveway still be shared? Roman Figueroa said yes. It is a public access and we would not be impeding on that. Chad VanSteenberg came forward and stated that Mr. Figueroa is requesting approval of this 1.01 acre parcel. Lots 4R and 5R currently exist. This is at the northwest corner of Precinct Line and Martin. The replat will enlarge lot 5R and encompass what is part of 4R. This will allow space to construct 9 additional parking stalls which will serve lot 5R. The lot currently does meet the minimum requirement for parking but the parking demand has been greater than what is available. When lot 4 R does develop the use of at that time may require an agreement to be executed in order for the parking to be shared between the two lots. Both lots are zoned C -1 commercial now. The Development Review Committee reviewed this and determined that it meets the zoning and subdivision ordinance and staff recommends approval of this request. APPROVED Mike Benton motioned to approve RP 2012 -12, as proposed. The motion was seconded by Don Bowen and passed unanimously (6 -0). M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. D.2 RP 2012 -11 Consideration of a Request from Nexion Health at North Richland Hills, Inc. for a Replat to create Lots 5R1 & 6R1, Block 7, Richfield Addition on 6.166 acres at 6850 Rufe Snow Dr. Presenter: Clayton Comstock, Senior Planner CASE SUMMARY: On behalf of Lyons Investment Co. and Green Valley Realty Holding, Nexion Health at North Richland Hills is requesting approval of a Replat for the purpose of expanding the lot size for the Green Valley Nursing and Rehab to accommodate additional parking for the site. DESCRIPTION: Green Valley Nursing and Rehab at 6850 Rufe Snow Drive has been using grass area located outside their existing property boundaries to the south for overflow parking on a regular basis. This repiat will shift their lot line 30 feet to the south to accommodate the pouring of pavement for additional parking spaces to now be located on their property. The Development Review Committee is currently reviewing the Site Plan for the new row of parking and its associated landscaping. No development plans are proposed for Lot 5R1 (southern lot) at this time. CURRENT PLATTING: Lots 5R and 6R, Block 7, Richfield Addition. CURRENT ZONING: "C -1" Commercial 1010 1'ilk: »:I =1ZRI►vJ:g»- lL ;Mm THOROUGHFARE PLAN: Rufe Snow Drive is being planned for improvements over the course of the next two years to its ultimate P7U capacity (7 -lane undivided). The City has already been working with the two property owners in right -of -way acquisition for the project. Right -of -way acquisition will need to be completed and filed with the county prior to the replat being filed. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission considered this item at their January 17, 2013 meeting and voted to recommend approval of the item (6 -0). STAFF RECOMMENDATION: Approval of RP 2012 -11 City of Watauga Rufe Snow ❑r \��\� \ \ \ \ \ \\ rif�ie d Cir 1 � l I I I. I MOM 111 r Q Z D ►_l40FAMU:WIP] REPLAT EXHIBIT I -M ME 9 —P- cb 1 "; n = - bOrk wma Y bY+CRS � Ob!�+6 i I I# NgI1RY MsP E emFnsw,,. _ - u orin e " M +L E 6E fV d+ R W Pee,WElar _ 1 { !a' rwk � � ea' R n�eH*�a.m LOT 6 R f °��° e knx tlao taus °y +'°.� 1 . i BL06R 7 —� ire•a •wenia m iKp AsRSS 2:1 " i I I � iwuur A i a C , w•m rtAT IENOiob rr � B � ' . Lab' cwkr� rwrs uke a arc bax wm..sc • rvrx, o�kx a wm cdlrwL —T .rr « bew ne awsaw . d e 4 j L °--- z � -. r 131 I ..�w,r upx kemvrnc snne er kwr w� - C Ln e T jupn tlaonilm I o w o Bi 1 © 11.9 W. 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M, - -_ --_ sw MO -- EXCERPT FROM THE JANUARY 17, 2013 PLANNING & ZONING COMMISSION C.2 RP 2012 -11 Consideration of a Request from Nexion Health at North Richland Hills, Inc. for a Replat to create Lots 5R1 & 6R1, Block 7, Richfield Addition on 6.166 acres at 6850 Rufe Snow Drive. Randy Eardley, 701 Highlander #300, Arlington, TX 76015, came forward representing Nexion Health. The lot 5R1 currently has an assisted living center built on it. They have a need for additional parking. The owners are working together to buy a strip of land to provide parking. We are requesting a replat to include this property to add the parking. Clayton Comstock came forward and stated this is request for replat for 2 lots both zoned C -1 commercial at 6850 Rufe Snow Drive. Their property line is right along the fire lane access road and they are requesting to move it 30 feet back to allow them to pave this area for parking spaces along the southern property line. They will be moving the property line 30 feet to the south and extending the existing access easements further south as well. They currently have a site plan under review with the Development Review Committee for those parking spaces and the associated landscaping that will be required. Don Bowen said that I know that this place has had this parking problem since it was built. Is this something that is typical of these type of developments and nursing homes? Is there a hole in our ordinance on the required parking? Clayton Comstock said yes. We probably do need to look at these types of uses that are clearly underparked by our ordinance requirements. They exceed our requirements today. The traffic that comes in and out of these types of businesses they certainly don't meet the market requirement for parking. Don Bowen asked if the nursing home on Davis have any parking problems? Clayton Comstock said no. APPROVED Mark Haynes motioned to approve RP 2012 -11 as proposed. The motion was seconded by Kathy Luppy and passed unanimously (6 -0). M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. E.0 PUBLIC WORKS No items for this category. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. F.0 GENERAL ITEMS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. F.1 GN 2013 -004 Approve Investment Strategy and Investment Policy - Resolution No. 2013 -003 Presenter: Larry Koonce, Finance Director Summary The Public Funds Investment Act ( "PFIA ") requires that the City Council review and adopt the city's Investment Strategy and Investment Policy annually. Occasional legislative changes in the PFIA, as well as changes in the economic environment affecting investment decisions, require revisions to the Investment Strategy and Investment Policy. General Descrir)tion: The City contracted with PFM Asset Management, LLC ( "PFM ") to provide Investment Advisory Services on October 1, 2009. PFM and City staff are annually reviewing the City's Investment Policy and Investment Strategy, ensuring the policy follows the guidelines of the Texas Government Code 2256, Public Funds Investment Act ( "PFIA "), as well as adhering to local policy. The annual review, as mandated by the PFIA, will occur each year before or after the city's new fiscal year begins. As well, any changes, edits or additions will always be guided by PFIA guidelines in the following order, Safety, Liquidity and Yield. The Investment Committee has reviewed these revisions and recommends adoption of the following revised Investment Strategy and Investment Policy. Significant changes, shown in red line type, are as follows: Investment Strateav • On page 4, Section 1, Operating Funds, Sub- section 2. PFM recommended increasing the weighted average days to maturity (WAM) to 3 years to expand opportunities for investments based on current market conditions. • On page 7, Section IV, General Fund Balance Reserve, Sub - section 2. PFM recommended reiterating verbiage already stated in the Investment Strategy document. The maximum allowable time frame for WA'M is 3 years, and individual maturities are 5 years. • On page 7, Section V, Revenue Bond Reserves, Sub - section 2. Another restatement of the maximum allowable individual maturity being restricted to five (5) years was recommended by PFM. Investment Policv • Throughout the policy, any reference to an Appendix is stricken. It is not required by Texas PFIA to include appendices within the Investment Policy. • On page 6, Section III, Delegation of authority, Sub- section C, Training requirements. The new Texas PFIA statutes have defined the training requirements in more detail for clarification: 1. Authorized Investment Officers shall attend an investment training session not less than once each state fiscal biennium. 2. After initial training within the first twelve months of appointment, a newly appointed investment officer must attend the subsequent investment training not less than once in a two year period beginning on the first day of the local government's fiscal year and consisting of the two consecutive fiscal years after that date. 3. Training will be provided by an independent source approved by the Investment Committee. • On page 9, Section V, Suitable and Authorized Investments. It has been recommended to add that an investment can be liquidated prior to maturity if the gain or overall benefit from selling and reinvesting the security is greater than the benefit that would occur if the security were held to maturity. • On page 10, Section V, Suitable and Authorized Investments, Sub- section A, Authorized Investments, Item (4). Per the new Texas PFIA statutes, authorized investments include Obligations that are fully guaranteed or insured by the FDIC or by the explicit full faith and credit of the United States. • On page 10, Section V. Suitable and Authorized Investments, Sub- section A, Authorized Investments, Item (6). Per the new Texas PFIA statutes, certificates of deposit may be issued by any depository institution as permitted by the Texas PFIA, section 2256.010. • On page 10, Section V, Suitable and Authorized Investments, Sub- section A, Authorized Investments, Item (6). Per the new Texas PFIA statutes, repurchase agreements must be secured by a combination of cash and obligations of the United States. • On page 11, Section V, Suitable and Authorized Investments, Sub- section A, Authorized Investments, Item (8), Commercial Paper. Per the new Texas PFIA statutes, commercial paper will be considered an authorized investment if it has a maturity of 270 days or less from the date of issuance and is rated not less than A -1 or P -1. • On page 11 -12, Section V, Suitable and Authorized Investments, Sub - section A, Authorized Investments, Item (10), Investment Pools, Sub -item (a). Per the new Texas PFIA statutes, an investment pool must invest funds it receives in authorized investments permitted by the PFIA. Investment pools meeting requirements to operate as a money market mutual fund must maintain a maximum WAM not to exceed 90 days. • On page 12, Section V, Suitable and Authorized Investments, Sub- section A, Authorized Investments, Item (10), Investment Pools, Sub -item (a). PFM recommended that investment pools not meeting requirements to operate as a money market mutual fund must maintain a maximum average dollar weighted maturity not to exceed 365 days and must have a fixed interest rate and maturity term for each pool position. • On page 12, Section V, Suitable and Authorized Investments, Sub- section A, Authorized Investments, Item (10), Corporate Obligations. These types of securities are no longer being issued, so this category was stricken from the policy per PFM and PFIA recommendation. • On page 13, Section VI, Investment Parameters, Sub - section B. Investment Type, item (5), Commercial paper. PFM recommended striking the note "indirectly through investment pools" as it is not consistent with nor required by the PFIA. • On page 14, Section VII — Investment Procedures, Subsection B. Investment Transactions. It is recommended that the registered investment advisor authorized to execute transactions on behalf of the City now be appointed by the city manager rather than the investment committee. Recommendation: Approve Resolution No. 2013 -003. M RH 10 **Q Wil0 [6] ► I ► [611P1+Z KI +I +k? WHEREAS, Chapter 2256, Texas Government Code requires that the governing body of all municipalities adopt an Investment Policy; and, WHEREAS, the City Council desires to conform to such requirements; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City of North Richland Hills hereby adopts the attached Investment Policy for the City of North Richland Hills. AND IT IS SO RESOLVED. PASSED AND APPROVED this the 28th day of January, 2013. 31WKS]ML A d:1N[ @]:IW_►k I ell: III Oscar Trevino, Mayor Patricia Hutson, City Secretary ►,1:21,:t91 11F -11'2 11911 to] N k', W :► ► I •l I =10 I I Wii George A. Staples, City Attorney �:191 DIF-114119X0161] 10 =1 ►16 Larry Koonce, Director of Finance CITY OF NORTH RICHLAND HILLS INVESTMENT STRATEGY JANUARY 248, 2014-3 . i ;iN=17,[43:d It is the policy of the City of North Richland Hills that, giving due regard to the safety and risk of investment, all available funds shall be invested in conformance with State and Federal Regulations, applicable Bond Resolution requirements, and the adopted Investment Policy and Investment Strategy. In accordance with the Public Funds Investment Act (Texas Government Code 14, Chapter 2256), the City of North Richland Hills' investment strategies shall address the following priorities (in order of importance): • Understanding the suitability of the investment to the financial requirements of the City • Preservation and safety of principal • Liquidity + Marketability of the investment prior to maturity Diversification of the investment portfolio + Optimization of interest earnings Effective investment strategy development coordinates the primary objectives of the City of North Richland Hills' Investment Policy and cash management procedures to enhance interest earnings and reduce investment risk. Aggressive cash management will increase the available "investment period" and subsequently interest earnings. Maturity selections shall be based on cash flow and market conditions to take advantage of various interest rate cycles. The City's investment portfolio shall be designed and managed in a manner responsive to the public trust and consistent with the Investment Policy. The City's Funds shall be analyzed and invested according to the following major fund types: I. Operating Funds II. Capital Improvement Funds III. Debt Service Funds IV. General Fund Balance Reserve V. Revenue Bond Reserves INVESTMENT STRATEGY In order to minimize risk of loss on a sale because of fluctuating market prices, investment maturities will not exceed the anticipated cash flow requirements of the funds. In general, the City will structure the investment portfolio so that investments mature to meet cash requirements for ongoing operations. From time to time, securities may be purchased at a K premium or traded for other securities to improve yield, maturity or credit risk. For these transactions, a loss may be incurred for accounting purposes to achieve optimal investment return, provided any of the following occurs with respect to the replacement security: A. The yield has been increased, or B. The maturity has been reduced or lengthened, or C. The quality of the investment has been improved. Investment guidelines by fund type are as follows: ODeratina Funds The City of Forth Richland Hills Operating Funds are as follows: • General Fund • Special Revenue Funds • Special Investigation Fund • Drainage Utility Fund • Crime Control and Prevention District Fund • Promotional Fund • Economic Development Fund • Donations Fund • Parks and Recreation Facilities Development Fund • Grant Fund • Gas Development Fund • Traffic Safety Fund • Enterprise Funds • Utility Fund • Aquatic Park Fund • Golf Course Fund • Internal Service Funds • Facilities /Construction Management Fund • Fleet Services Fund • Self - insurance Fund • Information Services Fund • Capital Projects Funds • General CIP Fund • Permanent Street Maintenance Fund • Sidewalk Maintenance Fund 41 Component Units • Tax Increment Financing District 1 (TIF #1) • Tax Increment Financing District 2 (TIF #2) 1) Suitability - Any investment eligible in the Investment Policy is suitable for the Operating Funds. 2) Safety of Principal - All investments shall be in high quality securities with no perceived default risk. The maximum allowable investment in commercial paper shall be limited to 10 % of total Operating Fund investments. Market price fluctuations will occur. By managing the weighted average days to maturity for the operating fund portfolio to be less than 3 vears 73 0 days and restricting the maximum allowable maturity to five years, the price volatility of the overall portfolio will be minimized. 3) Marketability -Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash requirement. Active electronically traded markets will define an efficient secondary market. 4) Liquidity The Operating Funds require the greatest short-term liquidity of any of the fund types. Short-term constant dollar investment pools and money market mutual funds shall provide daily liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. 5) Diversification -Investment maturities shall be staggered throughout the fiscal year to provide cash flow based on the anticipated operating needs of the City. Market cycle risk will be reduced by diversifying the appropriate maturity structure not to exceed the weighted average maturity allowed by the Investment Policy, and through diversification by market sector. 6) Yield - Attaining a competitive market yield for comparable securities and portfolio restrictions is the desired objective. The City's portfolio shall be designed with the purpose of obtaining an optimized rate of return, through budgetary and economic cycles, commensurate with the investment risk, policy constraints, and cash flow requirements. II. Capital Improvement Funds The City of North Richland Hills Capital Improvement Funds are comprised of the monies available from the sale of debt and other sources to finance capital improvement projects. Bond proceeds are segregated from operating funds on the general ledger and in investment accounts for arbitrage compliance purposes. Capital Improvement Funds include all funding for the design and construction of capital projects, including streets, drainage facilities, utility adjustments, park improvements, and municipal buildings as well as the acquisition of capital assets. 51 1) Suitability - Any investment eligible in the Investment Policy is suitable for Capital Improvement Funds. 2) Safety of Principal - All investments shall be in high quality securities with no perceived default risk. The maximum allowable investment in commercial paper shall be limited to 10% of total Capital Improvement Fund investments. Market price fluctuations will occur. By managing the various Capital Improvement accounts in anticipation of cash flow requirements, the impact of market risk for the portfolio will be minimized. 3) Marketability -Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash requirement. Active electronically traded markets will define an efficient secondary market. 4) Liquidity - The City's funds used for construction and capital improvement programs have reasonably predictable draw down schedules. Therefore, investment maturities shall generally follow the anticipated cash flow requirements. Investment pools and money market mutual funds shall provide readily available funds generally equal to one month's anticipated cash flow needs, or a competitive alternative for short-term fixed maturity investments. A singular repurchase agreement maybe utilized if disbursements are allowed in the amount necessary to satisfy any expenditure request. This investment structure is commonly referred to as a Flexible Repurchase Agreement. 5) Diversification - Market conditions and arbitrage regulations influence and limit the selection and the laddering of maturities of fixed rate investments for bond proceeds and other construction and capital improvement funds. When investing these types of funds, every effort will be made to at least meet the maximum allowed yield, and to select and ladder maturities to meet the cash flow needs of the funds. Maturities should not exceed the normal life of the underlying projects supported by the fund. 6) Yield - Achieving a positive spread to the applicable arbitrage yield is the desired objective for bond proceeds. The City's portfolio shall be designed with the purpose of obtaining an optimized rate of return, through budgetary and economic cycles, commensurate with the investment risk, policy constraints and cash flow requirements. III. Debt Service Funds The City's Debt Service funds include the General Debt Service Fund and the Sales Tax Revenue Debt Service Fund. The General Debt Service Fund is funded from ad valorem tax collections and transfers from various other funds. The Sales Tax Revenue Debt Service Fund is funded solely from transfers from the Park and Recreation Facilities Development Fund. 91 1) Suitability - Any investment listed as eligible in the Investment Policy is suitable for the Debt Service Funds. 2) Safety of Principal - All investments shall be in high quality securities with no perceived default risk. The maximum allowable investment in commercial paper shall be limited to 10% of total Debt Service Fund investments. Market price fluctuations will however occur. By limiting the Debt Service Funds Portfolio maturity dates to the next scheduled debt service payment, the market risk of the overall portfolio will be minimized. 3) Marketability - Securities with active and efficient secondary markets are not necessary as the event of an unanticipated cash requirement is not probable. 4) Liquidity - Debt service funds have predictable payment schedules. Therefore, investment maturities shall not exceed the anticipated cash flow requirements. Investment pools and money market mutual funds may provide a competitive yield alternative for time deposits and short-term fixed maturity investments. A singular repurchase agreement may be utilized if disbursements are allowed in the amount necessary to satisfy any expenditure request. This investment structure is commonly referred to as a Flexible Repurchase Agreement. 5) Diversification - Market conditions influence the attractiveness of fully extending maturities to the next unfunded payment date. At no time shall the debt service schedule be exceeded in an attempt to bolster yield. b) Yield - Attaining a competitive market yield for comparable securities and portfolio restrictions is the desired objective. The City's portfolio shall be designed with the purpose of obtaining an optimized rate of return, through budgetary and economic cycles, commensurate with the investment risk, policy constraints and cash flow requirements. IV. General Fund Balance Reserve The City's objective regarding the General Fund Balance is to maintain a sufficient fund balance to operate the City for a period of sixty days or 15% of the following year's budgeted expenditures. The amount of funds to be invested in non- liquid other - than - overnight investments shall be limited to not more than 50% of this amount of the General Fund Balance. 1) Suitability - Any investment eligible in the Investment Policy is suitable for General Fund Balance Reserves. 2) Safety of Principal — Generally, the investment quality of all securities allowed as investments in the Operating Funds will be allowable in the General Fund Balance Reserve. All 'investments shall be in high quality securities with no perceived default risk. The maximum allowable investment in commercial paper shall be limited to 10% of total General Fund Balance Reserve investments. Market price fluctuations will occur. Under no circumstance shall any investment from this portfolio cause the combined portfolio's weighted average maturity to exceed the three vear maximum allowed by the Investment Policy. The maximum allowable individual maturity is restricted to five the years. 3) Marketability -Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash requirement. Active electronically traded markets will define an efficient secondary market. 4) Liquidity - The Fund Balance Reserve requires the liquidity necessary to cover the City's expenditures in the event of a cash shortfall. Short -term constant dollar investment pools and money market mutual funds shall provide daily liquidity and may be utilized as a competitive yield alternative to time deposits and fixed maturity investments. 5) Diversification — Maturing investments shall be reinvested within the desired maturity to provide cash flow in the event that cash is needed for the operating needs of the City. Market cycle risk will be reduced by diversifying the appropriate maturity structure throughout three years and through diversification by market sector. 6) 'Yield - Attaining a competitive market yield for comparable securities and portfolio restrictions is the desired objective. The City's portfolio shall be designed with the purpose of obtaining an optimized rate of return, through budgetary and economic cycles, commensurate with the investment risk, policy constraints and cash flow requirements. V. Revenue Bond Reserves Debt service reserves are required by bond covenants for a particular revenue bond issue. 1) Suitability - Any investment eligible in the Investment Policy is suitable for Debt Service Fund Reserves. 2) Safety of Principal — Generally, the investment quality of all securities allowed as investments in the Operating Funds will be allowable in the Debt Service Fund Reserve. All investments shall be in high quality securities with no perceived default risk. The maximum allowable investment in commercial paper shall be limited to 10% of total Revenue Bond Reserve investments. Market price fluctuations will occur. Under no circumstance shall any investment from this portfolio cause the combined portfolio's weighted average maturity to exceed the maximum allowed by the Investment Policy. The maximum allowable individual maturity is restricted to FA five the years. 3) Marketability -Securities with active and efficient secondary markets are necessary in the event of an unanticipated cash requirement. Active electronically traded markets will define an efficient secondary market. By utilizing the yield advantages of fixed income securities, maximum yield should be attained while meeting cash requirements. 4) Liquidity - The Debt Service Reserve Funds require the amount of liquidity necessary to convert securities into cash if needed for payment of debts on schedule. Short-term constant dollar investment pools and money market mutual funds shall provide liquidity and may be utilized as a competitive yield alternative to fixed maturity investments. 5) Diversification - Market cycle risk will be reduced by diversifying the appropriate maturity structure throughout three years and through diversification by market sector. 6) Yield - Attaining a competitive market yield for comparable security -types and portfolio restrictions is the desired objective. The City's portfolio shall be designed with the purpose of obtaining an optimized rate of return, through budgetary and economic cycles, commensurate with the investment risk, policy constraints and cash flow requirements. ::3 I "I I P IIu 191 k was] 0 ki [•]:i9:1N 191:1Wilki 11l:I II% INVESTMENT POLICY JANUARY ,928, 2012 2013 TABLE OF CONTENTS Preface I. Purpose and Objectives II. Scope III. Responsibility and Control IV. Investment Committee V. Suitable and Authorized Investments VI. Investment Parameters VII. Investment Procedures VIII. Custodial Credit Risk Management IX. Arbitrage X. Depositories XI. Investment Policy Adoption Page 1 3 5 6 8 9 12 13 15 17 17 18 A. City o f Morth R iGhland uiuG QFdiRa co l\l�;mbor ''M7J 21 R. lnt�-- rnr°vrestp;&n Rill Corm Q. Seri. ri}yf 'Alvrk heat 2 J. F ol%rlDc4l-& °/2\ei9e- Pro3odwcc 25 EE. Tradi Nisi ryi "y RrcV.er 27 � �-nl�crll'lc�lnr fli acc�n�e '�Q G Approved S@G iriticc Deale 37 I-I Primary [Dealc 3B i. T-RAA❑ .PAac$cr IRonrirrhncc ❑gFeeme 3i� -d--P °c F n& 'Invca /--\' c 1M -7 F1 IL, Inter - I oGai- AgFewR ° c ntC M Q ccccry 1 `..o •r �. PREFACE "A public office is a public trust." Charles Sumner, 1872 If a public office is a public trust, then the trust must be administered properly. Public funds are acquired by governments largely through involuntary payments, particularly through taxation. In a modern democratic society, public officials are obligated to manage these funds in a disciplined manner. In most cases, laws govern the investment process. Laws alone however cannot compel public officials to a series of actions that assure the public's best interests. The actions of public officials responsible for investing public funds must be guided by knowledge, skills, systems, policies, procedures and confidence that can be described only as professional discipline. It is the policy of the City of North Richland Hills that, giving due regard to safety and risk of investments, all available funds shall be invested in conformance with these legal and administrative guidelines, and, to the maximum extent possible, at the highest rates obtainable at the time of the investment. Effective cash management is recognized as essential to good fiscal management. An aggressive cash management and investment policy will be pursued to take advantage of investment interest as viable and material revenue to all operating and capital funds. Investment income will be used in a manner that will best serve the interest of the City of North Richland Hills. The City's portfolio shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. •r �. PURPOSE AND OBJECTIVES A. Purpose The purpose of this document is to set forth the specific investment policy and strategy guidelines for the City of North Richland Hills. All investment activity shall be consistent with Texas law as defined in Government Code 10, Chapter 2256, known as the Public Funds Investment Act (the Act), and local law. - safety of investments and City funds - preservation of capital and protection of principal - maintenance of sufficient liquidity to meet operating needs - diversification of investments to avoid unreasonable risks - public trust from prudent investment activities - optimization of investment income for the City's portfolio The City is required under the Public Funds Investment Act, Section 5, to adopt a formal written Investment Policy regarding the investment of its funds and funds under its control. This policy is to be adopted annually to meet the requirements of the Act„ and has been revised periodically to comply with updated state requirements. The City of North Richland Hills' Ordinance Number 2079 {bee °r states that all investment activities and procedures shall be governed by a written Investment Policy. The Investment Policy addresses the methods, procedures, and practices that must be exercised to ensure the effective and judicious management of the City's funds. B. Objectives The City shall manage and invest its cash with four primary objectives, listed in the order of priority: safety, liquidity, public trust, and yield, expressed as optimization of investment income. The safety of the principal invested always remains the primary objective. All investments shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. An aggressive cash management program and investment policy will be pursued by the Investment Officer to take advantage of investment interest as viable and material revenue to all operating and capital funds. Cash management is defined as the process of managing monies in order to ensure maximum cash availability and maximum investment income on short-term investments of idle cash. The City's portfolio shall be designed and managed in a manner responsive to the public trust. Income from investments will be used in a manner that will best serve the interests of the City of North Richland Hills. 1. Safety Safety of invested principal is the foremost objective of the investment program. Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective will be to mitigate credit and interest rate risk. a. Credit Risk and Concentration of Credit Risk 3 The City will minimize credit risk, the risk of loss due to the failure of the issuer or backer of the investment, and concentration of credit risk, the risk of loss attributed to the magnitude of investment in a single issuer,. by: (1) Limiting investments to the safest types of investments, (2) Pre -qualifying the financial institutions and broker /dealers with which the City will do business, and (3) Diversifying the investment portfolio to minimize potential losses on individual issuers. b. Interest Rate Risk The City will manage the risk that the investment income and the market value of investments in the portfolio will fall due to changes in the general interest rates by: (1) Structuring the investment portfolio so that investments mature to meet cash requirements for ongoing operations. From time to time, securities may be purchased at a premium or traded for other securities to improve yield, maturity or credit risk. For these transactions, a loss may be incurred for accounting purposes to achieve optimal investment return, provided any of the following occurs with respect to the replacement security: A. The yield has been increased, or B. The maturity has been reduced or lengthened, or C. The quality of the investment has been improved. (2) Investing operating funds primarily in certificates of deposit, shorter - term securities, money market mutual funds, or local government investment pools functioning as money market mutual funds, (3) Diversifying maturities and staggering purchase dates to minimize the impact of market movements over time, and (4) Limiting the maximum weighted average maturity of the investment portfolio to 3 vearss. 2. Liquidity The investment portfolio shall remain sufficiently liquid to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that investments mature concurrent with cash needs to meet anticipated demands. Because all possible cash demands cannot be anticipated, a portion of the portfolio will be invested in shares of money market mutual funds or local government investment pools that offer same -day liquidity. ILI 3. Public Trust All participants in the City's investment process shall seek to act responsibly as custodians of the public trust. Investment officers shall avoid any transaction that might impair public trust in the City's ability to govern effectively. 4. Yield (Optimization of Investment Income) The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. 11. SCOPE This investment policy applies to all financial assets of the City of North Richland Hills in all current funds, any funds to be created in the future, and any other funds held in custody by the City, unless expressly prohibited by law or unless it is in contravention of any depository contract between the City and its depository bank. However, this policy does not apply to the assets administered for the benefit of the City by outside agencies. These funds are accounted for in the City's Comprehensive Annual Financial Report and include: Operating Funds • General Fund • Special Investigation Fund • Drainage Utility Fund • Crime Control and Prevention District Fund • Promotional Fund • Economic Development Fund • Donations Fund • Parks and Recreation Facilities Development Fund • Grant Fund • Gas Development Fund • Traffic Safety Fund • Utility Fund • Aquatic Park Fund • Golf Course Fund • Facilities /Construction Management Fund • Fleet Services Fund • Self- Insurance Fund • Information Services Fund • General CIP Fund • Permanent Street Maintenance Fund • Sidewalk Maintenance Fund • Tax Increment Financing District 1 (TIF #1) • Tax Increment Financing District 2 (TIF #2) Capital Improvement Funds R Debt Service Funds General Fund Balance Reserve Revenue Bond Reserves The City will consolidate cash balances from all funds with the exception of bond proceeds to optimize investment income. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. III. RESPONSIBILITY AND CONTROL A. Delegation of Authority This Investment Policy and the outlining of investment practices and authorities is compiled in accordance with the Public Funds Investment Act, which requires the adoption of rules governing investment policies and strategies and the designation of an Investment Officer, as well as City Ordinance Number 2079 which designates investment officers and provides prudent investment rules. Collateral requirements are created in accordance with the Public Funds Collateral Act (Texas Government Code 10, Chapter 2257). Ultimate responsibility and authority for all investment transactions and cash management reside with the City Manager and the City's Director of Finance. The Director of Finance is also responsible for considering the quality and capability of staff to be involved in investment management and procedures. The Director of Finance may delegate responsibility for the day to day investment activities to other qualified staff members. These staff members will be termed Investment Officers of the City. One of these Investment Officers will be designated the Primary Investment Officer by the Director of Finance to conduct daily investment activity and prepare required investment reports. Investment Officers will not conduct any investment or banking activities involving City funds until a resolution or ordinance giving them authority to do so has been approved by the City Council of the City of North Richland Hills. All participants in the investment process shall seek to act responsibly as custodians of public trust. B. Quality and Capability of Investment Management The City shall provide periodic training in investments for the designated Investment Officers and other investment personnel through courses and seminars offered by professional organizations, associations, and other independent sources approved by the Investment Committee in order to ensure the quality and capability of investment management in compliance with the Public Funds Investment Act. C. Training Requirements In accordance with the Public Funds Investment Act, all authorized Investment Officers shall attend an investment training session not less than once each state fiscal biennium o4e than ^nom — ee ry �wc y ears rmmn; s ing cn S eptember 1, 1PP-7 and shall receive not less than ten hours of instruction relating to investment responsibilities. A newly appointed Investment Officer must attend a training session of L at least ten hours of instruction within twelve months of taking over or assuming duties and attend an — investment training session not less than once in a two vear period that begins on the first day of the local government's fiscal vear and consists of the two consecutive fiscal vears after that date. The training shall be provided by an independent source approved by the Investment Committee. . is rwe minW tocW Lm tl1 Qrriva -p a of the latt tt hcwrc of inctrvctiwn r eegived. T-149 inroc4meanf training sec civn sha l to no ty an ind gp@ndesnt so errn api2rcv er h the Imoctmcnt ✓ammitto`.. For purposes of this policy, an "independent source" from which investment training shall be obtained shall include_ a professional organization, an institution of higher education, or any other sponsor other thon a - Ku0ness organi- certified to provide such training. the tl. City rp/ay ongago in an in\vctn� tranc3G#Gn D. Management and Internal Controls The Director of Finance is responsible for establishing and maintaining an internal control structure designed to ensure the City's assets are protected from loss, theft, or misuse. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of a control should not exceed the benefits likely to be derived; and (2) the valuation of costs and benefits requires estimates and judgments by management. Accordingly, the Director of Finance shall establish a process for annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points: • Minimize risk of collusion • Separation of transactions authority from accounting and record keeping • Custodial safekeeping • Avoidance of physical delivery securities • Clear delegation of authority to subordinate staff members • Written confirmation for telephone (voice) transactions for investments and wire transfers • Development of a wire transfer agreement with the depository bank or third party custodian E. Prudence The standard of prudence to be applied by the Investment Officer shall be the "prudent investor" rule, which states: "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of capital as well as the probable income to be derived." It should be noted that, in a diversified portfolio, occasional losses are inevitable and must be considered within the context of the overall portfolio's return. In determining whether an Investment Officer has exercised prudence with respect to an investment decision, the determination shall take into consideration the investment of all funds, or funds under the City's control, over which the Investment Officer had responsibility rather than a consideration as to the prudence of a single investment, 7 and whether the investment decision was consistent with the written investment policy of the City. F. Indemnification The Investment Officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, provided that these deviations are reported in a timely manner and appropriate action is taken to control the effects of such adverse developments. The City shall provide for the defense and indemnification of any Investment Officer or Investment Committee member who is made party to any suit or proceeding, other than by actions of the City, or against whom a claim is asserted by reasons of their actions taken within the scope of their service as Investment Officers or appointed members of the Investment Committee. Such indemnity shall extend to judgments, fines, and amounts paid in settlement of any such claim, suit or proceeding, including any appeal thereof. This protection shall extend only to members who have acted in good faith and in a manner which they reasonably believe to be in, or not opposed to, the best interests of the City. G. Ethics and Conflicts of Interest City staff involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program, or which could impair the ability to make impartial investment decisions. City staff should disclose to the City Manager any material personal financial investments in financial institutions that conduct business with the City and they shall further disclose positions that could be related to the performance of the City's portfolio. City staff shall subordinate their personal financial transactions to those of the City, particularly with regard to the timing of purchases and sales. An Investment Officer of the City who has a personal business relationship, as defined by the Public Funds Investment Act of 1997, Section 2256.005 (i), with an organization seeking to sell an investment to the City shall file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree of affinity or consanguinity to an individual seeking to sell an investment to the City shall file a statement disclosing that relationship. A disclosure statement required under this section must be filed with the Texas Ethics Commission and the governing body of the City. IV. INVESTMENT COMMITTEE An Investment Committee shall be established to assist in monitoring the performance and structure of the City's portfolio and approved brokers. Members of this committee shall include the Director of Finance (as Chairman) and the Assistant Director of Finance as permanent members. Additional members, numbering no less than three, will be appointed at the discretion of the Director of Finance. The Primary Investment Officer will report to and make recommendations to the Investment Committee„ but will have no vote concerning investment policy or suitability of investments. Any matters presented to the committee requiring a vote of the members shall be passed or denied by a simple majority. I✓' The Investment Officer or any other member of the committee shall have the power to call meetings of the committee. The committee shall meet no less than quarterly. The Investment Committee shall perform the following functions 1 . Approve the process of selecting authorized dealers, brokers, investment advisors, and safekeeping agents /custodians used by the City. 2. Review the City's general portfolio activity and performance for compliance to this policy and recommend any changes or amendments to this policy to the City Council. 3. Approve the Investment Strategy document, as prepared by the Investment Officer. This document is required by State law to be separate from the Investment Policy. The Investment Strategy will be a guide to the investment of all funds controlled by the City as described in Section II of the Investment Policy. The strategy is intended to adapt to changes in market conditions. 4. Advise the Investment Officer as to recommendations regarding investment strategy and portfolio performance. 5. Approve the purchase of any securities with maturities over three (3) years. 6. Immediately notify the Investment Officer of any information brought to their attention that materially affects the portfolio or the marketability of any investments purchased in accordance with the Investment Policy. 7. Oversee the activities of the persons designated to carry out investment transactions and inform the City Council of unaddressed concerns with the management of the City's investment portfolio. V. SUITABLE AND AUTHORIZED INVESTMENTS The City currently has a "buy and hold" portfolio strategy for the portion of the portfolio where --Mmaturity date are can be matched with cash flow requirements and investments ass are able to be purchased with the intention of being held until maturity. However, investments may be liquidated prior to maturity for the following reasons - An investment with declining credit may be liquidated early to minimize loss of Principal = Cash flow needs of the City require that the investment be liquidated An investment can be liquidated prior to maturity in the event that the aain and, or, overall benefit from sellina and reinvesting the security is greater than the benefit that would be realized if the security continued to be held to maturity. This will occur primarily in the core portion of the citv's portfolio that is available for lonver term investment. City funds governed by this policy may be invested in the instruments described below, all of which are authorized by Chapter 2256 of Government Code 10 (Public Funds Investment Act), with further restrictions imposed by local ordinances. Investments of City funds in any instrument or security not authorized for investment under the Act and City ordinance is strictly prohibited. The City will not be required to liquidate an investment that becomes unauthorized, for reasons other than loss of rating, subsequent to its purchase. All prudent measures will be taken to liquidate an investment that is downgraded to less than the required minimum rating. A. Authorized Investments 1. Obligations of the United States, its agencies, and instrumentalities 2. Direct Obligations of the State of Texas or its agencies 3. Collateralized Mortgage Obligations ( "CMOs ") directly issued by a federal agency or instrumentality of the United States, the underlying security for which is guaranteed by an agency or instrumentality of the United States 4. Other obligations, the principal and interest of which are unconditionally guaranteed or insured bv, backed by the full faith and credit of, this state or the United States or their respective agencies and instrumentalities, including obligations that are fullv guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States Cc& *,mNizvd M1 rt dircrtlyy iccug—d ty a #cC!sr^G Vicy car inctrurr. of the United States the underlying sari P4Y fo wh[O z g by &n &gixr�oy or 1nc�rjmrcnt:RMy- af-th\ -, Unitod Statoc 1. D?rcot Obligatie of tho 6�roto of Toimo or ito ag3noi-ov- Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality of not less than A or its equivalent by a nationally recognized investment rating firm -7—. Gertif Qf Q pvcit IC led by a rtn r.�It`_,'-y In � �IF�` �on tha+ has i +c main offioo or a -bra-Ash effise in the State of Texas T- a Certificates of deposit issued by a depository institution cif jci"r:cit as permitted by Texas Public Funds Investment Act section 2250.010. Certificates of deposit must be guaranteed or insured by the Federal Deposit Insurance Corporation or its successor, and secured by obligations in a manner and amount as provided by law. 7_Fully Collateralized Repurchase Agreements that are structured in compliance with the Public Funds Investment Act. A flexible repurchase agreement can be utilized for the investment of bond proceeds to meet projected cash outflows. Repurchase agreements must be secured by a combination of cash and obligations of the United States or its agencies and instrumentalities, pledged to the City or held in the City's name; deposited at the same time the investment is made; and have a defined termination date. Flexible repurchase agreements (Flex- Repos) must be purchased through a primary government securities dealer, as defined by the Federal Reserve, or financial institutions doing business in this state 4 o ndirf G fcr c cwt — ;st cf P rimary Dealarcl Flex -Repos may be utilized on new bond issues as deemed necessary and 10 advantageous to the City. Repurchase Agreements will only be executed with counterparties that have signed a TBMA Tri -Party Repurchase Agreement with the City. A czmp;g TRMA Tri Pwty R aniirGhase ❑nreernept is inGopporated in this inirastma - as ❑nnepdiv F 8. Commercial Paper a. Commercial Paper is an authorized' investment of this policv if the commercial paper: 01 Has a stated maturitv of 270 days or fewer from the date of issuance; and (2) Is rated not less than A -1 or P -1 or an equivalent by at least: (a) Two nationally recognized credit rating agencies; or (b) One nationally recognized credit rating agency and is fullv secured by an irrevocable letter of credit issued by a bank organized and existing under the laws of the United States or anv state. ' % Mutual Funds a. No -load Money Market Mutual Funds are acceptable investments provided they are registered and regulated by the Securities and Exchange Commission, have a dollar- weighted average stated maturity of 90 days or less, maintain a stable net asset value of $1 per share, and provide the City with a prospectus and other information required by the Securities Exchange Act of 1934 or the Investment Company Act of 1946. b. No -load Mutual Funds are acceptable investments provided they are regulated by the Securities and Exchange Commission, have an average weighted maturity of less than two years, are invested exclusively in obligations as expressed in Section 2256, subchapter A, are continuously rated not less than AAA or it's equivalent by at least one nationally recognized credit rating agency, and conform to all requirements under the Public Funds Investment Act relating to the eligibility of investment pools to receive and invest funds of investing entities. {&oo Appondix C for the nmmplete ranwirements fnr Al ithnriaa j mutual fu uAder the ❑Gt ) -9-10. Investment Pools a. Investment pools must provide the Investment Officer with an offering circular or other similar disclosure instrument that contains specific and detailed information required by the Act. Additionally, the pool shall provide transaction confirmations, detailed monthly transaction summaries, and monthly performance reports to the Investment Officer. The specific requirements for authorized investment pools are detailed in the Public Funds Investment Act, Subchapter A, Section 2256.01 (Appepdiv r_ 4 Authorized pools must maintain credit ratings no lower than AAA or AAAm or an equivalent rating by at least one nationally recognized rating service. An investment pool shall invest the funds it received from entities in authorized investments permitted by the Public Funds Investment Act. An 11 Investment pools created to operate as a money market mutual fund must maintain a maximum weiahted average maturltv not to exceed 96 days 4:k �nw ;rtm Mr. t and maintain a net asset value of $1 per share with the market value per share between .995 and 1.695. Anv investment pool that does not meet the reauirements of one that is created to function as a monev market mutual fund must maintain a maximum average dollar weiahted maturitv that does not exceed 365 days for 366 days in the case of leap year) and must provide a fixed interest rate and a fixed maturitv term for each pool position. In order to participate in an investment pool, the City Council must approve by resolution or ordinance a Participation Agreement or Inter -local Agreement to be executed with the State or Inter -local authority responsible for the investment pool. This agreement will specify the City's authorized representatives and the standard delivery instructions for fund transfers and information reports. (C, �, I fn r ar.r,rG)V@ l intcr_IOGal @gF@@A;@Pt6 7. fi[i�T —TgeT The 0—_# may imrct in ccgc� i-_NvcJ ty fi�4 T AWOOeS that Pal4iG —iA the FDIC'- T amporary 1= (='uaraptee by thr FDIC sRd aFe g�,arsntGod by tM fill %-A# , zn� crc0t cf tl Un )t. B. Unauthorized Investments The following investment instruments are specifically not authorized: Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage- backed security collateral and pays no principal (Collateralized Mortgage Obligations (CMO) - derived Interest Only Strips), 2. Obligations whose payment represent the principal stream of cash flow from the underlying mortgage- backed security collateral and bears no interest (CMO- derived Principal Only Strips), 3. Collateralized Mortgage Obligations that have a stated final maturity date of greater than ten (16) years, 4. Collateralized Mortgage Obligations whose interest rates are determined by an index that adjusts opposite to the changes in a market index (Inverse Floaters), 5. Certificates of Deposit and other investments issued by Savings and Loans, 6. Share Certificates and other investments issued by Credit Unions, and 7. Guaranteed Investment Contracts. VI. INVESTMENT PARAMETERS 12 A. Diversification Diversification of funds and investments must be accompanied by competitive bidding of all investments to assure diversification among securities dealers. Diversification is necessary to reduce the portfolio's credit and market risks, while helping the portfolio attain a market rate of return. The City shall seek to conduct its investment transactions with several competing, reputable investment security dealers and brokers to protect principal while optimizing interest opportunities. To assure diversification of financial institutions, business involving two party transactions (i.e. repurchase agreements) with any one investment broker should be limited to thirty percent (30 %) of the par value of the total portfolio for any reporting period. In this way, a bankruptcy, receivership, or legal action would not immobilize the City's ability to meet payroll, operating, or other expenses. It is the policy of the City to diversify its investment portfolio so that reliance on any one issuer or broker will not place an undue financial burden on the City. B. Investment Type Depositories for Municipal Funds (Chapter 105, Local Government Code), the Public Funds Investment Act (Chapter 10, Government Code), and City Ordinance Number 2079 authorize depositories and define allowable investment programs for municipal governments. It is the policy of the City to purchase only securities authorized by both the Public Funds Investment Act and Section V., subsection A., of the City's investment policy. Market risk shall be minimized by diversification of investment types. The following limits, by instrument, are established for the City's total portfolio 1 . Repurchase Agreements 2. Certificates of Deposit 3. U.S. Treasury Notes /Bonds /Bills 4. U.S. Agencies and Instrumentalities 5. Commercial paper through imr9stwient pecls) 6. State and Local Bonds and Notes 7. Money Market Mutual Funds 8. Mutual Funds 9. Investment Pools 50% 30% 20 100% 75 % 10 % 20 % 80% 15% 100% The maximum maturity of any given investment in the portfolio shall not exceed a final, stated maturity of 35 years from the date of purchase and overall portfolio weiahted averaae maturitv is not to exceed 3 vears. Reductions in the size of the portfolio due to cash outflows may cause an investment type to exceed the maximum percentage allowed for that investment type. In such situations, securities will be sold to reduce the percentage to allowable levels only if no loss will be realized from the sale. If a loss will be realized, then the investment may be held to maturity. 13 To allow for efficient and effective placement, a singular repurchase agreement can be utilized for the investment of bond proceeds, which exceeds the 50% limitation. VII. INVESTMENT PROCEDURES The City's portfolio shall be designed with the objective of obtaining a rate of return through budgetary and economic cycles, commensurate with the investment risk constraints and the cash flow requirements. The risk - return relationship will be controlled through the investment parameters, operating requirements, and guiding policies of the City Council. Market value of all securities owned will be compared to current book value of those securities to determine portfolio performance on a quarterly basis. Safety of principal is the foremost objective of this investment policy. The City will practice competitive bidding when purchasing all investments to guarantee the highest rate of return for the desired maturity date. The right is reserved to reject the most financially favorable bid if it is potentially disruptive to the investment strategy or portfolio composition of the City. A. Approval of Broker /Dealers It is the policy of the City to purchase securities only from those institutions on the City's approved list of broker/dealers and banks. The Investment Committee shall at least annually, review, revise, and adopt a list of qualified brokers that are authorized to engage in investment transactions with the City. All securities dealers must be registered and certified with the Texas State Securities Commission, National Association of Security Dealers ( "NASD ") and Securities and Exchange Commission ( "SEC"). Those firms that request to become qualified bidders for securities transactions, including financial institutions, banks, money market mutual funds, and local government investment pools, will be required to provide a completed broker /dealer questionnaire that provides information regarding creditworthiness, experience, and reputation. Additional requirements include a certification stating that the firm has received, read, understood, and agreed to comply with the City's investment policy and implemented reasonable procedures and controls to preclude investment transactions that are not authorized by the City's investment policy. A blank hrokerWARIcr que4mrincira Nsigh c orFifira +inn in Appeni& C. A cl' rr sn f apprcved :r-�ri +mac do-sivc er. bankc is inched in Appcndi -9—This list may be revised by the Investment Committee as the City's investment needs change. The Investment Committee shall approve all broker/dealers and shall also have the ability to limit the number of authorized securities dealers/banks doing business with the City. All banks authorized to sell securities to the City will be Federal Reserve member banks and must be approved by the Investment Committee. No investments will be placed with Savings and Loan Institutions or Credit Unions. It is the policy of the City to purchase securities from those institutions on investment manager's approved list. The City authorizes the investment manager to engage in security transactions with broker/dealers on a carefully monitored broker /dealer list. 14 The Investment Committee shall at least annually review the list of brokerldealers with investment manager. B. Investment Transactions It is the policy of the City of North Richland Hills to require competitive bidding for all individual security purchases and sales except for transactions with money market mutual funds and local government investment pools. A minimum of three bids must be obtained to ensure a competitive price for the transaction. All investment transactions must be approved by the Assistant Director of Finance, 4W the Director of Finance, or reaistered investment advisor as appointed by the Citv Manaaer to execute transactions on behalf of the Citv. or, in their absence, an authorized Investment Officer.App4apWir, R cc ntai„s the Investme aid Ferm, 99G61Fity Infcrmctinn W arksheet, groke Rotation Precedur ec, ar/J Tr3d;iN Hi tc�ry by Rrnkw Wwkshnc +c nereccane + „ rrvvf ds dcc--ny-A#a&w for all inv fr3n"0, -�nc: All securities purchased shall require delivery on the settlement date to the City or its third party accounts on a delivery versus payment ( "DVP" ) basis, with the exception of investment pools and mutual funds. By so doing, City funds are not released until the City has received, through the Federal Reserve wire, the securities purchased. C. Investment Reporting The Public Funds Investment Act and City Ordinance Number 2479 require the preparation of quarterly management reports and an annual report of all investment transactions of the City be presented to the City Council. The fourth quarter report for the fiscal year will be considered as the annual report. The Primary Investment Officer will prepare the required quarterly and annual reports for evaluating investment portfolio performance. The reports will be approved and signed by all members of the Investment Committee. The reports will include the following information, as required by the Public Funds Investment Act: 1. A summary narrative of investment activity and portfolio performance over the Period 2. Size and composition of portfolio at the beginning and end of the reporting period 3. List all investments according to the fund for which they were purchased 4. Beginning and ending book and market value for all securities held 5. Beginning and ending book and market value for the total portfolio 6. All additions and changes to the market value during the period 7. State the compliance of the portfolio to the investment policy and the Public Funds Investment Act 8. Yield 9. Diversification of investments 15 1 D. Total sales, maturities, and purchases 11. Accrued interest 12. Performance compared to an established benchmark These quarterly reports should be used along with the annual report to fully evaluate and explain market trends and adjustment of investment strategies to manage market fluctuations. The annual report will show on a fiscal year basis the results of the overall investment strategy. The quarterly reports will conform to GAAP and be reviewed annually by the City's independent auditor, with results reported to the City Council. D. Marking to Market Market value of all securities in the portfolio will be determined on a quarterly basis. These values will be obtained from a reputable and independent source and disclosed to the governing body in the quarterly investment report. VIII. CUSTODIAL CREDIT RISK MANAGEMENT A. Safekeeping and Custodial Agreements The laws of the State of Texas and prudent treasury management require that all purchased securities shall be held in safekeeping by either the City, a City account in a third party financial institution, or the City's safekeeping account with its designated depository bank. All securities owned by the City shall be held by a third party safekeeping agent, or in the Federal Reserve Bank, except for certificates of deposit that have FDIC insurance provided. For certificates of deposit with FDIC insurance, the City will hold the deposit receipt. Transfers of securities in safekeeping shall be processed with written confirmations. The confirmation will be used for documentation and retention purposes. One of the City's designated Investment Officers must approve release of collateral prior to its removal from the safekeeping account. B. Collateral Policy Consistent with the requirements of Texas law as defined in Government Code 10, Chapter 2257, known as the Public Funds Collateral Act, it is the policy of the City to require full coil ateralization of all City investments other than obligations of the United States and its agencies and instrumentalities. Collateral on investments shall be maintained by an appropriate third party safekeeping agent, as designated by the City. This policy also applies to any deposits held in an approved depository in excess of the amount protected by FDIC insurance. The City of North Richland Hills shall accept only the following securities as collateral: 1. FDIC insurance coverage il! 2. A bond, certificate of indebtedness, or Treasury Note of the United States, or other evidence of indebtedness of the United States that is guaranteed as to principal and interest by the United States 3. Obligations of the United States, its Agencies, and Instrumentalities 4. A bond of the State of Texas or of a county, city, or other (political subdivision of the State of Texas having been rated as investment grade (investment rating no less than "A" or its equivalent) by a nationally recognized rating agency with a remaining maturity of ten (10) years or less Certificates of deposit plus accrued interest per non- depository bank do not need to be collateralized pursuant to this policy as long as FDIC insurance is provided. Certificates of Deposit, including accrued interest must be secured by approved collateral for the amount in excess of FDIC insurance coverage. Collateral is valued at current market plus interest accrued through the date of the valuation. Collateral shall be marked to market daily to determine if adequate collateral ization is being maintained. Repurchase agreement collateral must be maintained at the following levels, with respect to repurchase agreement par value plus accrued interest: Maturity of U. S. Treasury Other Collateral Securities Securities 1 year or less 101% 102% 1 year to 5 years 102% 105% Over 5 years 103% 110% Collateral levels should be maintained during an investment transaction. The amount placed in the bank to cover the cost of a security purchase should be fully collateralized in the event the security fails to be delivered to the safekeeping agent. Collateralized investments often require substitution of collateral. Any broker or financial institution requesting substitution must contact the Primary Investment Officer, or in his absence any other authorized Investment Officer, for approval and settlement. The substituted collateral's value will be calculated and the substitution approved if its value is equal to or greater than the original collateral ization level. The Director of Finance, or an authorized designee, must give immediate notification of the decision to the bank or third party holding the collateral. Substitution is allowable for all transactions, but should be limited, if passible„ to minimize potential administrative problems and transfer expense. The Director of Finance may limit substitution and assess appropriate fees if substitution becomes excessive or abusive. Collateral shall be audited at least annually by the City's independent audit firm, and may be audited by the City at any time during normal business hours of the safekeeping party. 17 The financial institutions with which the City invests and/or maintains other deposits shall provide, as requested by the City„ a listing of the City's certificates of deposit and other deposits at the institution and a listing of collateral pledged to the City marked to current market prices. The listing shall include total pledged securities with the following information: Name Type /description CUSIP Par value Current market value Maturity date Moody's or Standard & Poor's rating (both if available) Under Chapter 2257, Public Funds Collateral Act, substitution and release of collateral must be approved by the governing body. City of North Richland Hills Ordinance Number 2079 Section 3 delegates the Investment Officers' overall responsibilities to ensure that investment objectives are accomplished, and therefore, the authority to release and substitute collateral as deemed necessary and reasonable within the guidelines of this policy. IX. ARBITRAGE The Tax Reform Act of 1986 (Title 26 U.S.C. Section 148) provides limitations on the City's yield from investing tax - exempt bond proceeds and debt service funds. These arbitrage rebate provisions require that the City compute earnings on investments from each issue of bonds on a periodic basis to determine if a rebate is required. To determine the City's arbitrage position, the City is required to calculate the actual yield earned on the investment of the funds and compare it to the yield that would have been earned if the funds had been invested at a rate equal to the yield on the bonds sold by the City. The rebate provisions state that periodically (not less than once every five years, and not later than sixty days after maturity of the bonds), the City is required to pay the U.S. Treasury a rebate of any excess earnings. These restrictions require extreme precision in the monitoring and record keeping of investments, particularly in computing yields to ensure compliance. Failure to comply can dictate that the bonds become taxable, retroactively from the date of issuance. The City's investment position relative to the arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is a fiscally sound position to continue maximization of yield and to rebate excess earnings, if necessary. X. DEPOSITORIES The Texas City Depository Act, Local Government Code Chapter 105, prescribes procedures for selection of a city depository designating that both general -law and home - rule cities are "authorized to receive applications (as depository) for the custody of city funds from any banking corporation, association, or individual banker doing business within the city." This clause indicates that cities are not required to designate one central depository. i, The City of North Richland Hills will, through a request for proposals process, designate one or more banks to serve as its primary depository(ies) to maximize investment capabilities and minimize banking cost. The depository designation does not limit investment activity to one financial institution. The consideration the City of North Richland Hills will use to execute a banking services contract will include: ■ Ability of Bank to perform and provide the required and requested services ■ Reputation of bidder and quality of services provided ■ Cost of banking services ■ Interest paid on interest bearing accounts and deposits ■ Earnings credit calculation on account balances ■ Completeness of proposal and agreement to points outlined in the request for proposals • Convenience of locations • Previous service relationship with the City • Financial strength and stability of institution Obtaining competitive proposals on the City's depository specifications will be the responsibility of the Director of Finance. Selection of the depository shall be based on the institutions offering the most favorable terms and conditions for the handling of City funds and the services available to the City. The maximum term for a depository contract under State law is five years. The City's contract shall not exceed five years. A performance review will be conducted at least once every six months by the Investment Committee to evaluate the working relationship between the City and the depository bank. Special banking needs may be contracted for by the City outside the depository contract if approved by City Council. If a depository does not meet the City's requirements in the banking services contract, the bank will be required to meet the requirements within ninety days or lose the depository contract. XI. INVESTMENT POLICY ADOPTION The investment policy shall be adopted by ordinance or resolution of the City Council. It is the City's intent to comply with state laws and regulations. The policy shall be reviewed annually by the Investment Committee and the City Council. City Ordinance Number 2079 states that policy revisions that require enactment due to updates of applicable state or federal laws may be authorized by the City Manager; however, other significant revisions must be approved by the City Council. 19 OR •r �. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. F.2 GN 2013 -005 Calling May 11, 2013 City Council Election and Authorizing a Joint Election Agreement with other Tarrant County Political Subdivisions and Contract for Election Services with Tarrant County - Resolution No. 2013 -004 Presenter: Patricia Hutson, City Secretary Summarv: The City Council is required by the Texas Election Code to order the city's General Election of Officials. The approval of Resolution No. 20713 -004 will order the city's Election for May 11, 2013. The Resolution also authorizes the city to hold its election jointly with other Tarrant County entities, to contract with Tarrant County to administer the joint election and establishes voting locations. General Description: In accordance with State law, the city's General Election of Officials will be held on May 11, 2013. Resolution No. 2013 -004 orders the election to elect persons to the offices of Council Places 1, 3, 5 and 7 for two year terms of office. Candidate filing will begin on January 30 and will continue through March 1, 2013. The proposed resolution establishes Election Day voting locations, provides for the appointment of election officials, provides for early voting and Election Day procedures and authorizes a joint election agreement and contract for election services with Tarrant County. In the past, citizens have been able to vote early at the former Recreation Center and on Election Day, depending on their assigned .precinct number, have voted at City Hall, Dan Echols Senior Center or Bursey Road Senior Center. Because of the impact the North Tarrant Express project has had to city facilities, the relocation of the early voting site and one of the Election Day voting sites are recommended. For Election Day voting, staff is proposing to move the precincts that have been voting at City Hall to the North Richland Hills Library Community Room, 9015 Grand Avenue. The precincts that have voted at the Bursey Road Senior Center, with the exception of Precinct 3177, will continue to vote at that location. The voters in Precinct 3177 are being moved to the Library Community Room because of the precinct's close proximity to that voting location. Dan Echols will continue to serve as an Election Day polling location for the precincts that have voted there. In addition, Dan Echols will serve as the City's early voting location. Attached is a map showing the precincts and their assigned voting locations. As in previous years, the city's election will be held jointly with other Tarrant County political entities holding an election, with the city entering into a contract with Tarrant County to administer the joint election. The proposed resolution authorizes the Mayor to execute the contract with the county. The contract will not be finalized until after the March 15t filing deadline when it is known which entities will be participating and holding an election. It is anticipated that the election contract will be similar to previous contracts with the county and will include the following provisions: • Tarrant County Elections Administrator will serve as the administrator of the Joint Election with each participating entity remaining responsible for decisions and actions as required by law. • Early voting will be conducted jointly with all participating entities beginning on April 29, 2013 and ending on May 7, 2013 at the locations and times established by the county. North Richland Hills voters may vote early at the Tarrant County Elections Center, 2700 Premier, the Dan Echols Center, 6801 Glenview Drive or at any of the other joint early voting locations. • Early voting by personal appearance will be conducted exclusively on the county's eSlate Electronic Voting System. On Election Day, voters will have a choice between the eSlate electronic voting system or a paper ballot that is scanned using Tarrant County's EScan voting system. • Ballots that contain ballot content for more than one joint participant because of overlapping territory will be arranged in the following order: Independent School District, City, Water District(s), College District and other political subdivisions. • On Election Day, North Richland Hills voters will vote at their designated polling location — Dan Echols Center, Library Community Room or Bursey Road Senior Center. • The Tarrant County Elections Administrator will release unofficial cumulative totals and precinct returns of the election as precincts report to the central and remote tabulating stations and the returns are tabulated. The unofficial cumulative totals and precinct returns will be released to the joint participants, candidates, press and general public by distribution of hard copies at the central counting station (2700 Premier Street, Fort Worth) and by posting to the county web site. On Election night, the county will not allow the release of the results printed on the tapes produced by the voting equipment to any participating entity at any of the remote collection sites or by phone from the individual polling locations. Each participating entity will receive their election results from either the county's central counting station or county website. • Election expenses will be allocated among the participating entities according to a formula based on the average cost per Election Day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling locations will be pro -rated equally among the participants using the polling location. • The Elections Administrator will be the general custodian of the voted ballots and all records of the Joint Election. In the event a run -off election should be needed, the Resolution also sets June 15, 2013 as the run -off date, provides for early voting days and times and allows the contract with Tarrant County to be extended to the run -off election. Recommendation: Approve Resolution No. 2013 -004 PROPOSED VOTING LOCATIONS & PRECINCTS MAY 11, 2013 ELECTION TARRANT COUNTY CITY OF NORTH RICHLAND HILLS VOTING PRECINCTS EFFECTIVE MARCH 13, 2112 MID G- PT� i Tor County, . 017�1-volc ("aaj Wi F& RftpoW Won Tq RH 10**QWil0IQ►I►161WIT11PKII +I WHEREAS, the regular election for the City of North Richland Hills, as set forth by the Texas Election Code, is required to be held on May 11, 2013, at which time the voters will elect City Council Places 1, 3, 5 and 7; and WHEREAS, in accordance with Section 271.002 of the Texas Election Code, the City election will be conducted jointly with other political subdivisions in Tarrant County; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT an election is hereby called to elect City Council Places 1, 3, 5 and 7 to serve until May of 2015, or until their successors are duly elected and qualified. Such election shall take place on the 11 th day of May, 2013, from 7:00 a.m. until 7:00 p.m. Section 2: Qualified persons may file as candidates by filing with the City Secretary between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, beginning January 30, 2013, and ending March 1, 2013. Each application for a place on the ballot shall be accompanied by either a filing fee of One Hundred Fifty ($150.00) dollars payable to the City, or, in lieu of the filing fee, a Petition seeking the candidate's name to be placed on the ballot. Such Petition must be signed by at least one hundred fifty (150) qualified voters of the City. Forms for the Petition shall be furnished to potential candidates by the City Secretary. Section 3: The location of polling places for this joint election are designated pursuant to Section 271.003 of the Texas Election Code, and the Council finds that the following locations can most adequately and conveniently serve the voters in this election, and that these locations will facilitate the orderly conduct of the election: PRECINCT VOTING LOCATION Precinct One (includes County voting precincts Library Community Room 3041, 3177, 3214, 3324, 3333, 3364, 3575, 9015 Grand Avenue 3664, & 3665) North Richland Hills, TX 76180 Precinct Two (includes County voting precincts Dan Echols Senior Adult Center 3140, 3215, 3289, 3326, 4620 & 4629) 6801 Glenview Drive North Richland Hills, Texas 76180 Precinct Three (includes County voting Bursey Road Senior Center precincts3049, 3063, 3177, 3209, 3367, 3387, 7301 Bursey Road, North Richland Hills, 3447, 3507, 3527, & 3584) TX 76182 Section 4: Early voting will be held jointly with other political subdivisions in Tarrant County beginning on April 29, 2013 and will continue through May 7, 2013 at the locations established by Tarrant County on the dates and times as follows or as may be amended by Tarrant County: April 29 — May 3 8:00 a.m. to 5:00 p.m. May 4 7:00 a.m. to 7:00 p.m. May 5 11:00 a.m. to 4:00 p.m. May 6 - May 7 7:00 a.m. to 7:00 p.m. Section 5: All resident qualified electors of the City shall be permitted to vote at said election and, on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside. Section 6: The election shall be conducted pursuant to the election laws of the State of Texas. Section 7: Should a runoff election be required following the canvass of the May 11, 2013 election, the Council hereby orders that a runoff election be held on Saturday, June 15, 2013. The polling place on election day for the runoff election shall be at the same polling places as those of the original election, and the hours of voting shall be between 7:00 a.m. and 7:00 p.m. Early voting by personal appearance shall be held at the same locations set out in Section 3 hereof on each day that is not a Saturday, Sunday, or an official State Holiday, beginning on Monday, June 3, 2013, and continuing through Tuesday, June 11, 2013 between the hours of 8:00 A.M. and 5:00 P.M. except June 8 and June 10 -11 when voting will be between the hours of 7:00 A.M. and 7:00 P.M. and June 9 when voting will be between the 'hours of 11:00 A.M. and 4:00 P.M. Section 8: Steve Raborn is hereby appointed to serve as the Early Voting Clerk and the Election Administrator's permanent county employees are appointed as deputy early voting clerks. The Tarrant County Election Administrator may appoint other deputy early voting clerks as necessary. The address of the Early Voting Clerk is 2700 Premier Street, P.O. Box 961011, Fort Worth 76161 -0011. Section 9: The Mayor is authorized to execute a joint election agreement and contract for election services with Tarrant County whereby Tarrant County will provide all material, supplies and personnel to hold the election contemplated hereby, including any runoff election which may be required, and will be responsible for coordinating, supervising and administering the joint election This resolution shall be construed with any action of the governing bodies of other Tarrant County political subdivisions providing for the conduct of a joint election as herein contemplated. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 28th day of January, 2013. CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. G.4 EXECUTIVE SESSION ITEMS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. H.a INFORMATION AND REPORTS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject: Agenda Item No. H.1 Announcements - Councilman Welch Announcements Join us for the annual Daddy Daughter Dance on Saturday, February 2, 2013 for an evening of dancing, light refreshments, photographs, and more. The dance will be held in the Grand Hall at NRH Centre, 6000 Hawk Ave, with a live DJ. The cost is $15 per person. Tickets are on sale at the NRH Centre. For more details, please call 817 -427- 6600. Volunteers from AARP will be at the North Richland Hills Public Library each Monday and Thursday from February 4th through April 15th to assist people with their tax returns. Taxpayers of all ages are eligible for this free service. Appointments are required. To make an appointment or get more information, please call the Library at 817427 -6814. Learn CPR and save a life! The NRH Fire Department conducts CPR classes each month for the community. Classes are American Heart Association approved and each participant receives a book and course completion card. The next class is being held Saturday, February 9th in the Training Room at NRH Fire Administration. For more information please call 817- 427 -6901. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Glynn Miller from the Public Works Department - A resident recently called and said that when he got home his dog had gotten out and that shortly thereafter, his 5 year old son left the house to look for the dog. A short time later Glynn, who was working on a project in the area, brought back both the child and the dog to the residence, using his belt as a leash so that the dog could not run away. The resident was very appreciative of Glynn for bringing both his child and dog home safely. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 1 -28 -2013 Subject Agenda Item No. H.2 Adjournment