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HomeMy WebLinkAboutCC 2013-02-08 Minutes MINUTES OF THE STRATEGIC VISION /GOALS WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD AT TANGLEWOOD RESORT & CONFERENCE CENTER, 290 TANGLEWOOD CIRCLE, POTTSBORO, TX - FEBRUARY 8 -9, 2013 Council Present: Oscar Trevino Mayor Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Mayor Pro Tern, Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Present: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Jimmy Perdue Director of Public Safety Patricia Hutson City Secretary Kristin James Assistant to City Manager Patrick Hillis Human Resources Director Craig Hulse Economic Development Director Stan Tinney Fire Chief Larry Koonce Finance Director Mark Mills Budget Director John Pitstick Director of Planning Kyle Spooner Information Services Director JoAnn Stout Neighborhood Services Director Cecilia Barham Library Director Stacey Udoni Public Works Management Assistant Clayton Comstock Senior Planner The City Council met on February 8, 2013 beginning at 10:00 a.m. and concluded on February 9, 2013 for the purpose of reviewing and setting goals, objectives and strategies. Mr. Randy Pennington, Pennington Performance Group, was the facilitator for the work session. Mayor Trevino called the work session to order on February 8, 2013 at 10:04 a.m. with council and staff present as recorded. Mayor Trevino and City Manager Hindman gave opening remarks and each of the council members was given an opportunity for remarks. Council Work Session Minutes February 8 -9, 2012 Page 2 Mr. Pennington gave a brief overview of the planning session and reviewed the agenda and the objectives. Ground rules were established for the work session. Mr. Pennington reviewed key messages he collected from the council during his individual interviews with them prior to the work session. The issues and concerns identified by the council during their interviews as facing the city now and in the future were discussed. Mr. Pennington recapped from the last planning session the desired characteristics of how council wanted the community to look and feel in 2020 and beyond. The relevance of the characteristics were discussed with council providing additional input on desired characteristics for the City. Mayor Trevino recessed the work session at 12:00 p.m. and called the work session back to order at 1:01 p.m. The council reviewed the House Rules — Code of Conduct established at a previous goals work session and discussed ways to maximize two -way communications. Council reaffirmed the House Rules previously established and felt no modifications were needed. Council concurred that while some of the rules were not relevant for the existing council, they needed to remain in writing for future councils to understand expectations. Opportunities to improve communication were discussed with the discussion focusing on: • What staff does to allow council to be successful and what staff could do to enable council to be more successful or effective. • What council is doing that allows it to be successful and what could council be doing to help them to be more successful. • What council does that allows staff to be successful and what council could do to enable staff to be more successful. The following items were identified to improve communications related to council meetings: • Adjustments are needed to the speaker volume in the Council Chambers • Incumbent on developers to sell their projects and not rely on staff to sell their projects; staff's function is to explain how the project meets city regulations and provide recommendations from staff and the Planning and Zoning Commission. • Introduce items such as major ordinance changes at a work session meeting followed by a second meeting for formal consideration. • Refer purchase requests to the budget where possible • Simplify agenda numbers; reference only the agenda item number. • Be specific with stipulations /decisions when making council motions so that future council and staff know intent for future. Mr. Pennington reviewed the City's mission and vision statement. After a brief discussion, council reconfirmed the mission and vision. Council Work Session Minutes February 8 -9, 2012 Page 3 City of North Richland Hills Mission: To ensure an exceptional quality of life and long -term viability of North Richland Hills through local leadership and regional corporation. City of North Richland Hills Vision The City of Choice to live, work, and play A community for • Quality neighborhoods (sustainable & revitalized) • Exceptional family living and leisure activities • Access to great business and job opportunities. Mr. Pennington reviewed from the 2011 Goals Work Session who the council had established as the target population to live, work and play. After discussion, the council reconfirmed the target population. The Mayor recessed the work session at 2:16 p.m. and called the work session back to order at 2:35 p.m. The group discussed the gaps and barriers making it difficult to achieve their vision for the City. Gaps identified were related to execution, timing, city image, funding and communication to citizens. Mr. Pennington reviewed the Goal Implementation Report and the group identified and discussed the accomplishments they were most proud of achieving. The Mayor recessed the work session at 4:05 p.m. and called the work session back to order at 4:28 p.m. There was a discussion on key issues with council providing direction to staff: • Transportation participation and funding • Rail — continue meetings and to provide council with actual costs • Road — will need to target streets that have been damaged as a result of the 820 construction. • Re- development and code enforcement • Provide targeted mailer /communications to keep people informed • Provide annual economic and housing development update • Utilize religious community for assistance with residential revitalization • Areas for revitalization • Residential infill development philosophy • Look at lot size requests on a case -by -case basis • Provide a map of parcels available Council Work Session Minutes February 8 -9, 2012 Page 4 • Economic development plans and priorities o Level to pursue • Leadership continuity o Engage younger generation (boards) • Prioritize competing areas within city o Conduct a workshop to determine which areas are priorities for specific types of uses • TOD — Iron Horse • Blvd 26 / City Hall • Hometown • Loop 820 • TOD - Smithfield Council was asked to review the nine goals set at the previous planning work session in 2011 and to determine if the goals are still relevant or need to be modified. Goal #1: Quality Community Development and Revitalization Goal #2: Efficient and Effective Transportation Systems Goal #3: Safety & Security Goal #4: Financial Stability Goal #5: Positive City Image Goal #6: A Sense of Community Goal #7: Targeted Economic Development Goal #8: Local and Regional Leadership Goal #9: Efficient and Effective Delivery of City Services The consensus was all the goals are still relevant. Mayor Trevino recessed the work session for the evening at 6:15 p.m. and called the work session back to order on February 9, 2013 at 8:04 a.m. with council and staff present as recorded the previous day. Mr. Pennington reviewed the objectives and action items in the Goal Implementation Report for relevance. Items were removed that had been completed or were no longer relevant, modifications were made to some and new items were added. Goal #1: Quality Community Development and Revitalization Deletions: • Develop a traffic flow plan during the realignment of Maplewood in conjunction with the Loop 820 widening • Implement the Fossil Creek Watershed Area Revitalization Project Council Work Session Minutes February 8 -9, 2012 Page 5 • Continue aesthetic enhancements to the city's ground and elevated water storage tanks as tanks are rehabilitated Modifications: None. Additions: • Target commercial areas where infrastructure is being revitalized for increase compliance and cleanup • Target residential areas for compliance • Update the Comprehensive Plan • Implement new landscape standards for private properties along Loop 820 frontage • Identify individual neighborhoods as part of the Comprehensive Plan Update Goal #2: Efficient and Effective Transportation Systems Deletions: • Continue with the traffic signal video detection installation program as funding allows • Coordinate with "T" and TxDOT for double tracking rail line over Loop 820 Modifications: • Change "Obtain to "Implement/complete" resolution on Boulevard 26 intersection improvements and TxDOT approval • Change "Obtain" to "Implement/complete" resolution on Mid Cities & Davis Boulevard intersection improvements and TxDOT approval • Change "Obtain" to "Complete" resolution on Rufe Snow widening north of Mid Cities and TxDOT approval • Establish plans, secure funds and obtain NTEMP and TxDOT approvals to add a 2nd Bedford - Euless Exit off -ramp in 2011 — change date to 2015 Additions: • Work toward opportunities to secure two active commuter rail stations Goal #3: Safety and Security Deletions: • Help facilitate a combined Dispatch Center with several of our Fire and Police neighbors • Continue to develop an enhanced multi - departmental strategy for the Beat Management Program • Identify a funding source to design and create a Safety Town facility to assist in public safety education programs Council Work Session Minutes February 8 -9, 2012 Page 6 Modifications: • Inspect and maintain valves and fire hydrants to ensure — add "to ensure proper operation" • Maintain and improve if possible the city's current standing in the National Flood Insurance Program's Community Rating System for residents' flood insurance premiums — change status from ongoing to accomplished and ongoing • Conduct a "Shattered Dreams" program at a local High School — change status from completed to accomplished and ongoing • Add "police response times" to Maintain response times for Priority #1 calls to within 5 '/z minutes and Priority #2 calls to within 8 minutes Additions: • Evaluate opportunities to expand the use of CERT and VIPS • Partner with local schools to enhance safety Mayor Trevino recessed the work session at 9:34 a.m. and called the work session back to order at 9:45 a.m. Goal #4: Financial Stability Deletions: • Update Facilities, Fleet, Crime Control District (CCD), Parks Development, NRH020, Self- Insurance and Information Services (IS) long range plans at least annually • Apply for grants for community improvement and environmental education projects • Apply for grants to help revitalize neighborhoods through the NIP Program • Apply for grants to offset some costs associated with constructing a new animal shelter • Seek grants and alternative funding to help implement Capital Improvement Project (CIP) Long Range Plan for facilities Modifications • Seek upgrade and maintain current high credit rating with Moody's Investors and Standard & Poor's — remove "seek upgrade" • Develop a 5 year operating financial plan — change "plan" to "forecast" • The Police Department will actively pursue grant funding opportunities at the local, state and federal levels to offset operating costs when appropriate and obtain needed equipment — remove "The Police Department" • Develop and update long range CIP plans annually — change to "long range operational and CIP" Additions: Council Work Session Minutes February 8 -9, 2012 Page 7 • Monitor and maintain transparency Goal #5: Positive City Image Deletions: None Modifications: None Additions: • Seek youth input on communication strategies • Explore opportunities to capture the history of NRH Goal #6: A Sense of Community Deletions: • Prepare for the successful completion and opening of NRH Centre • Complete the Blvd 26 Trail • Recruit volunteer groups and organizations to assist in specific areas of the renovation of Adventure World Park • Complete design and construction of the new Food Services Facility at NRH2O for a targeted 2012 opening • Continue to expand the Spanish - language resources of the library • Participate in the BISD Tech Center Fire Training Program • Continue to evaluate options for sharing technology with our citizens • Continue working partnerships with local training institutions and with advanced educational systems • Research and develop a police department summer camp for area youth Modifications: • Update "Implement way finding signage in central sector of the city by 2012" to "Implement and expand way finding signage in the City" • Update "Complete design and construction documents for Little Bear Creek Trail and Calloway Creek Trail" to "Construct John Barfield Tail and Calloway Creek Trail" • Update "Plan for the renovation of Adventure World Park with completion of engineering and design plans by early 2012" to "Renovation of Adventure World Park and continue to recruit volunteer groups and organizations to assist in specific areas of the renovation of Adventure World Park" • Update "Continue the Sounds of Spring in 2012 and plan on transitioning to the new Civic Plaza in 2012" to "Continue the Sounds of Spring" Council Work Session Minutes February 8 -9, 2012 Page 8 • Update "Examine 2010 Census Data and analyze the impact of changes on library services for NRH. Incorporate demographic guidance into a revision of the Library Plan of Service" to "Examine demographic data and analyze..." o Council requested a presentation at a Council meeting from the Library Director on library trends - ebooks Additions: • Create and implement a strategy for where we hold special events o Council would like to appoint the Naming Committee to lead a task force that involves other boards and commissions to look at location for special events Goal #7: Targeted Economic Development No changes. Goal #8: Local Regional Leadership Deletions: None. Modifications: • Continue to be active in Regional Transportation Council, Tarrant Regional Transportation Coalition, Service Transportation Technical Committee, 1 -35 Coalition and Transportation Excellence for 21 Century (TEX -21) — moved to top of list Additions: • Continue and enhance the Citizens Civic Academy • Continue to be active in National League of Cities Steering Committees Goal #9: Efficient, effective delivery of City Services Deletions: • Invoice and permit all regulated facilities with a maximum ninety (90) day turn around • Implement pilot contract landscape services for specific parks and facilities for efficiencies and cost savings • Research the possibility of sharing parks equipment with other municipalities to maximize resources • Consider options for providing adult softball including the possibility of contracting out the service, hiring a professional part-time employee, establishing an Adult Softball Association or partnership with the City of Hurst to offer the program • Assist with future facility planning, design and construction (departmental goal) Council Work Session Minutes February 8 -9, 2012 Page 9 • Continually evaluate the opportunity to increase efficiencies through the use of technology • Continue to maintain a score of 4.7 or greater on the "Applicant Satisfaction Survey" (departmental goal) • Support implementation of the shared - service Communication and Detention facility • Develop strategy with legal counsel on seeking resolution to City owned property affected by Loop 820 expansion Modifications: • Provide a safe, healthy & humane shelter for stray animals — moved from top of list to middle of list • Reduce the number of animals euthanized solely for a treatable illness, injury or lack of space by returning pets to owners and increasing adoptions — moved from top of list to middle of list • Remove "current" from "Evaluate the City's ability to provide efficient services utilizing current technology" Additions: None The following were set as the highest city wide priorities for 2013 -2014: Highest Priorities: • Complete the Municipal Complex Facility • Resolve participation in regional rail • Cleanup of Boulevard 26 • Economic re- development • Move forward with conversion of current city facilities • Completion of Animal Shelter • Work with ISD's to maintain school safety The remaining will be continued at their current level of importance. Mr. Pennington discussed with council how they would like to define success for the coming year. Council identified as criteria for success — • Ability to complete or make progress towards achieving objectives • New businesses and citizen satisfaction survey • Council satisfaction Council Work Session Minutes February 8 -9, 2012 Page 10 Mayor Trevino adjourned the work session on February 9, 2013 at 11:56 a.m. APP VED: Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary