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Home My WebLink AboutCC 2013-05-13 Agendas CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, May 13, 2013 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Report from Commissioner Fickes on Tarrant County Activities (10 Minutes) A.2 Quarterly Financial Status Report (10 Minutes) A.3 Amend the Sidewalk Policy to Include a Cost Share Program (15 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on May 10, 2013 at a.m. d /yr)&&O A4 ista ity cretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — May 13, 2013 Page 1 of 3 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, May 13, 2013 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Barth A.2 Pledge - Councilman Barth A.3 Special Presentation(s) and Recognition(s) - Certificate of Recognition of the Birdville Center of Technology and Advanced Learning presented by Councilman Turnage A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of April 22, 2013 City Council Meeting B.2 Public Library - Plaza Drainage Improvements City Council Agenda — May 13, 2013 Page 2of3 C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2013 -01 Consideration of a Request from Stoneybrooke, LLC for a Final Plat of Stonybrooke Addition Phase II on 4.70 acres at 7200 Davis Blvd. E.0 PUBLIC WORKS E.1 An Ordinance Amending Chapter 54 of the North Richland Hills Code of Ordinances Prohibiting Parking on Vance Road and Parchman Street - Ordinance No. 3246 F.0 GENERAL ITEMS F.1 Approve Resolution Adopting the Updated Strategic Plan 2020 - Resolution No. 2013- 015 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Welch H.2 Adjournment All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on May 10, 2013 at a.m. ist t City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda — May 13, 2013 Page 3 of 3 CITY OF NORTH RICHLAND HELLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, May 13, 2013 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Report from Commissioner Fickes on Tarrant County Activities (10 Minutes) A.2 Quarterly Financial Status Report (10 Minutes) A.3 Amend the Sidewalk Policy to Include a Cost Share Program (15 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on May 10, 2013. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817- 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551', Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, May 13, 2013 7:00 P.M. Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: zi City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------- - - - - -- A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Barth A.2 Pledge - Councilman Barth A.3 Special Presentation(s) and Recognition(s) - Certificate of Recognition of the Birdville Center of Technology and Advanced Learning presented by Councilman Turnage A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of April 22, 2013 City Council Meeting B.2 Public Library - Plaza Drainage Improvements C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2013 -01 Consideration of a Request from Stoneybrooke, LLC for a Final Plat of Stonybrooke Addition Phase II on 4.70 acres at 7200 Davis Blvd. r1.all :1114 0 001:11:0 E.1 An Ordinance Amending Chapter 54 of the North Richland Hills Code of Ordinances Prohibiting Parking on Vance Road and Parchman Street - Ordinance No. 3245 F.0 GENERAL ITEMS F.1 Approve Resolution Adopting the Updated Strategic Plan 2020 - Resolution No. 2013- 015 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda . 1 ►19i1:ai►►►_1I1[03 NIL 1 =1AI91:7: 1901 i0 H.1 Announcements - Councilman Welch H.2 Adjournment All items on the agenda are for discussion and /or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on May 10, 2013. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817 - 427 -6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, May 13, 2013 6:00 P.M. A.0 Discuss Items from Reaular Citv Council Meeting A.1 Report from Commissioner Fickes on Tarrant Countv Activities (10 Minutes) A.2 Quarterly Financial Status Report (10 Minutes) A.3 Amend the Sidewalk Policv to Include a Cost Share Proaram (15 Minutes) B.0 EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followinq as authorized by Chapter 551, Texas Government Code C.0 Adiournment M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. A.0 Discuss Items from Regular City Council Meeting M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. A.1 Report from Commissioner Fickes on Tarrant County Activities (14 Minutes) Presenter: Commissioner Fickes Commissioner Fickes requested to be placed on the agenda to provide an update to the Council on activities in Tarrant County. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. A.2 Quarterly Financial Status Report (10 Minutes) Presenter: Mark Mills, Budget Director Summarv: At the May 13, 2013 City Council Work Session, staff will present the Quarterly Financial Status Report for the period ending March 31, 2013. General Descriration: Staff will present a quarterly financial status report to the City Council. This report will include a brief presentation that highlights the major operating funds of the City, focusing on revenue and expenditures to date in relation to expectations. This presentation will be followed by an opportunity for staff to address Council questions. M RH IV1611160 IN 10 11 I A 11 roll 11 From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. A.3 Amend the Sidewalk Policy to Include a Cost Share Program (15 Minutes) Presenter: Mike Curtis, Managing Director This is a Work Session item to receive comments and support from Council on recommended changes to the City's Sidewalk Policy. The recommended changes involve the inclusion of a cost share program to assist property owners in the replacement of existing sidewalk. Cc cc l Staff recommended some changes to Council pertaining to the Sidewalk Policy several months ago. The recommended changes included adding a City Cost Share Program to help property owners repair /replace existing sidewalks that are below acceptable conditions. Staff explained in the previous Work Session how the current policy for existing sidewalks places 100% of the responsibility for the replacement of the sidewalk on the property owner. The City does have an ordinance in place that permits city participation for the construction of NEW sidewalks, but it does not address the replacement of EXISTING sidewalks. The city's current policy for existing sidewalks appears to work well when adjacent to non- residential property. Business owners want to make sure they provide easy and attractive pedestrian access for their customers. Staff has, however, noticed that over the past several years the same level of care is not always placed in sidewalk upkeep from residential property owners. Many times the residential property owners explain that cost is the primary reason why they don't replace their sidewalk. During the previous Work Session, Council instructed Staff to include in the Cost Share Program the replacement of drive approaches. The following draft ordinance outlines the recommended changes and does include both existing sidewalks and drive approaches as 'being eligible for the Cost Share Program. Staff will present the key points being recommended in the new program during the Council Work Session. Council will be asked to provide any comments and/or changes to the draft ordinance. Staff will make any requested revisions and bring the ordinance back for approval at the next City Council meeting. NRH C. 10111 ►IA1► ►[•�:f f:1y1 AN ORDINANCE AMENDING SECTION 70 -193 OF THE NORTH RICHLAND HILLS, TEXAS, CODE OF ORDINANCES AND ESTABLISHING A CITY COST SHARE PROGRAM FOR PROPERTY OWNERS WHO DESIRE TO REPAIR OR REPLACE EXISTING SIDEWALKS OR DRIVE APPROACHES. WHEREAS, the City Council desires to establish a Cost Share Program for property owners in the city who desire to repair or replace existing sidewalks or drive approaches; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT Section 70 -193 (c) (1) d. of the North Richland Hills Code of Ordinances is hereby amended to read as follows: "Sec. 70 -193 Sidewalk requirements and costs. (c) Existing developed areas. In existing developed areas, the following sidewalk requirements shall apply: (1) Replacement of sidewalks. In some areas where sidewalks have previously been constructed, it is essential that they are kept in a good state of repair and are properly maintained. In certain cases poorly maintained sidewalks constitute a greater hazard to pedestrians than no sidewalks at all. d. The cost of replacing sidewalks will be the property owner's responsibility, although some such sidewalks may be eligible for participation in the City's Cost Share Program described in Subsection (e) hereof. Section 2: THAT Section 70 -193 of the North Richland Hills Code of Ordinances is hereby amended by adding a new Subsection (e) which shall read as follows.. "Sec. 70 -193 Sidewalk requirements and costs. (e) Cost share program for sidewalk and drive approach replacement. (1) The City may participate (as funding allows) in the reconstruction or repair of the sidewalk and drive approach with eligible property owners provided sufficient funding is available. The city participation shall be on a 50/50 basis for concrete sidewalks and drive approaches only. (2) 'Policies and procedures of cost share program. The city's 50150 cost share program, hereinafter referred to as "the program" shall operate as follows a. Eligible properties: Abutting property owners of the following types of properties are eligible to participate in the program: Single- family residences, duplexes, and town homes. Other multifamily and commercial or industrial properties are not eligible. i. Only sidewalks and drive approaches within the city's right -of -way are eligible. In no event will reconstruction /repair be performed on private property. ii. Sidewalk and/or Drive Approach Condition: In order for the sidewalk or drive approach to be eligible for the program it must be below basic condition standards. Eg: excessive surface spalling, cracks, broken sections and/or heaved or depressed sections must be present. If a sidewalk has any of these conditions the Public Works Department will, upon request of an abutting owner, examine and determine whether such sidewalk is eligible for the program. b. Cost: The property owner's share of cost under the program shall be as 50 percent of the cost to the city of repairing or reconstructing the sidewalk and drive approach abutting the property owner' property. Additional costs: The cost of eligible repair or reconstruction does not include any necessary tree or tree root removal expense. All costs of such removal shall be the responsibility of the abutting property owner and must be completed prior to the beginning of reconstruction/repair. ii. The city shall not be responsible for damage that may occur to sprinkler systems, trees, shrubs or other improvements in the city's right -of -way and the abutting property owner shall repair or replace such sprinkler if desired. iii. The city shall pay all costs of wheelchair ramps required by the ADA at the street intersections or curb and gutter replacement not associated with the drive approach as well as cost of repairs that do not involve sidewalk replacement (for example, grinding on raising existing sidewalk). d. Payment: A written agreement will be executed by the Owner agreeing to the work and to pay for the Owner's share. Payment of estimated costs by the property owner is required prior to work starting. When the work is finished the city will document the actual costs and provide an invoice to the owner for the unpaid amount, if any. If the sidewalk replacement will place an excessive financial burden on the property owner the city will consider a contractual undertaking providing for payment over time and establishing a mechanic's lien for the property owner's share. e. Payment over time (if approved by the city): The abutting property owner shall execute a mec'hanic's lien contract for the repairs and make payments to the city in the full amount of their share of reconstruction/repair in twelve (12) or twenty -four (24) monthly payments. No interest will be charged if payments are made according to the agreed -to schedule. If a balance remains unpaid at the end of the agreed -to schedule, interest will be charged on an annual rate of eight (8) percent until the outstanding balance is paid. Payments must be made through the city finance department with the first payment due and paid upon completion of the reconstruction/repair and each subsequent payment due as set forth in the contract signed by the property owner(s). . f. Refund and reimbursement: An abutting property owner may request a refund of monies they have paid any time prior to the city beginning work in connection with the reconstruction/repair. Refunds will not be made after the city begins work. An abutting property owner shall be eligible for reimbursement of the portion of the cost of replacement/repair in connection with the program if within two (2) years of the completion of the replacement/repair the city undertakes a planned capital improvement project to reconstruct the street and/or underlying utilities abutting the abutting property owner's property and the sidewalk construction /repaired through the program is replaced in connection with such capital improvement project. Emergency repairs and /or improvements would not be eligible for refunds and reimbursements. (3) The City Cost Share program is only an assistance program to help cover some of the costs to replace sidewalks and drive approaches. The program does not determine when sidewalks and drive approaches must be replaced and /or repaired. Any sidewalk determined to be unsafe by the Public Works Department will need to be replaced /repaired even if it does not meet the requirements for eligibility for the Cost Share Program. Section 3: This ordinance shall be effective immediately upon passage. U U 14 111 PASSED AND APPROVED on this the day of . 2013. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney ►,1 :21=19]►1=111viva 116i0163 ' 19=1 z I I (Dept Head Name, Title) M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code No items for this category. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. C.a Adjournment City of North. Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, May 13, 2413 7:00 P.M. A.0 Call to Order - Mavor Trevino A.1 Invocation - Councilman Barth A.2 Pledae - Councilman Barth A.3 Special Presentation(s) and Recoanition(s) - Certificate of Recognition of the Birdville Center of Technoloav and Advanced Learnina presented by Councilman Turnaae A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of April 22. 2013 Citv Council Meeting B.2 Public Library - Plaza Drainage Improvements C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2013 -01 Consideration of a Reauest from Stonevbrooke. LLC for a Final Plat of Stonvbrooke Addition Phase II on 4.70 acres at 7200 Davis Blvd. E.0 PUBLIC WORKS E.1 An Ordinance Amendina Chapter 54 of the North Richland Hills Code of Ordinances Prohibitina Parking on Vance Road and Parchman Street - Ordinance No. 3248 af_el :10 1 :11:Ll019:11►yi6 F.1 Approve Resolution Adoptinq the Updated Strateqic Plan 2020 - Resolution No. 2013 -015 C e��: lxih��i ►1�•9��Lyti]��It��►'►it� G.1 Action on Anv Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Welch H.2 Adiournment M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. A.0 Call to Order - Mayor Trevino M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. A.1 Invocation - Councilman Barth M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. A.2 Fledge - Councilman Barth M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. A.3 Special Presentation(s) and Recognition(s) - Certificate of Recognition of the Birdville Center of Technology and Advanced Learning presented by Councilman Turnage In appreciation of the Construction Technology students at the Birdville Center of Technology and Advanced Learning (BCTAL), the City of North Richland Hills recognizes the students for their involvement in the design and construction of two City projects. Under the leadership of Mike Benton, Advanced Construction Technology Teacher, the students assisted with the construction of the award winning Common Ground Community Garden. Specifically, the students constructed the garden shed which is located in the center of the garden. The attractive garden shed stores equipment and supplies, and serves as a focal point in the garden. Providing the garden a more finished look, the students also constructed the concrete edging along the southern edge of the garden. In addition to the work at Common Ground, the construction technology students also designed and constructed four new water stations at Iron Horse Golf Course, replacing the older deteriorating ones. The water station project complements the railroad theme and is located throughout the course, providing hydration for golfers. The City of North Richland Hills values our important relationship with the Birdville Independent School District and gives thanks to the Construction Technology Students and Mike Benton for the valuable volunteer projects they have provided to the City. Councilman Turnage willl present a Certification of Recognition to Mike Benton on behalf of the Birdville Center of Technology and Advanced Learning, and ask Mike to recognize his students. M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. A.5 Removal of Item (s) from the Consent Agenda M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. B.a CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. B.1 Approval of Minutes of April 22, 2013 City Council Meeting Presenter: Patricia Hutson, City Secretary Recommendation: To approve the minutes of the April 22, 2013 City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — APRIL 22, 2013 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 22 day of April 2013 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tom Lombard Tito Rodriguez Rita Wright Oujesky Tim Barth David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tern, Council, Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place b Council, Place 6 Council, Place 7 Staff Members: Mark Hindman Jared Miller Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples Kristin James John Pitstick Larry Koonce JoAnn Stout Churn Mezger Stan Tinney Kirk Marcum Kyle McAfee Greg Lindsey Eric Cook Bryon Bustamante Chris Swartz Clayton Comstock Dave Pendley Caroline Waggoner Greg VanNieuwenhuize City Manager Assistant City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director City Secretary Assistant City Secretary City Attorney Assistant to City Manager Director of Planning & Development Finance Director Neighborhood Services Director Humane Services Supervisor Fire Chief Assistant Fire Chief Assistant Fire Chief Fire Marshal Fire Captain NRH20 Park Lead NRH20 Park Manager Senior Planner Building Official Engineer Associate Engineer Craig Hulse Economic Development Director Jerry Lewandowski Purchasing Manager Frank Fiorello Police Technical Services Coordinator Don Wertzberger Project Manager Call to Order Mayor Trevino called the work session to order at 6 p.m. A.0 Discuss Items from Reaular Citv Council Meetina There were no questions from the Council. Agenda Item B.2 - Approval of Minutes of the April 8 Meeting - Patricia Hutson, City Secretary, advised she had revised the April 8 work session minutes to reflect the Mayor re- opening the work session as an open meeting and announcing the removal of Item F.1 from the agenda. Council was provided with a copy of the revision. Agenda Item F.1 — Gas Drilling Annual Permit Fee - Mark Hindman, City Manager, advised the effective date for the permit had been changed from June 1 to October 1 to coincide with the City's fiscal year. A.1 Public Safetv Emeraency Preaaredness Update Mr. Kirk Marcum, Assistant Fire Chief, updated the Council on the City's emergency preparedness discussing the Emergency Management staff, activation of the Emergency Operations Center, the Code Red System and its features and apps available to the citizens, and the City's outdoor warning siren system. A.2 Regional Consolidation of Detention and Communication Services Update Chief Perdue updated the Council on the consolidation of the detention and communication services discussing the projected and actual volume of calls and service, cost savings to the cities involved, benefits of the consolidation and reviewed the start up costs. Chief Perdue reported that the program had proved itself financially and was performing operationally as planned. B.a EXECUTIVE SESSION - The Citv Council may enter into closed Executive Session to discuss the followina as authorized by Chapter 551. Texas Government Code B.1 Executive Session: Pursuant to Section 551.087 Texas Government Code Reaardina Economic Develor)ment Incentive in Northeast Sector of City B.2 Executive Session: Pursuant to Sections 551.071 and 551.072 Texas Government Code to consider acauisition of an easement and confer with Attornev concerning r)endina and contemplated litiaation reaardina an easement in the Thomas Peck Survey B.3 Executive Session: Pursuant to Section 551.072 Texas Government Code to deliberate the r)urchase, exchange, lease or value of real r)ror)ertv in the southwest sector of the City Mayor Trevino announced at 5:26 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following sections: Section 551.087 regarding development incentive in the northeast sector of city, Sections 551.071 and 551.072 to consider acquisition of an easement and confer with Attorney concerning pending and contemplated litigation regarding an easement in the Thomas Peck Survey, and Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the southwest sector of the City. C.0 Adiournment Mayor Trevino announced at 6:58 p.m. that the Council would adjourn to the regular Council meeting. I:1xr1l1W'_1Zi 16111►[H101i1=1 =1 I I ► IL9 A.0 CALL TO ORDER Mayor Trevino called the meeting to order April 22, 2013 at 7:03 p.m. I Zia] I IK+1 -A1 I I Present: Oscar Trevino Tom Lombard Tito Rodriguez Rita Wright Oujesky Tim Barth David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tem, Council, Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 Staff: Mark Hindman Jared Miller Karen Bostic Mike Curtis Vickie Loftice Patricia Hutson Monica Solko George Staples City 'Manager Assistant City Manager Assistant City Manager Managing Director Managing Director City Secretary Assistant City Secretary Attorney A.1 INVOCATION Mayor Pro Tern Lombard gave the invocation. A.2 PLEDGE OF ALLEGIANCE Mayor Pro Tem Lombard led the ,pledge of allegiance. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) No items for this category. A.4 CITIZENS PRESENTATION 14 150M A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA 14 15 m 13.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF FEBRUARY 8 -9, 2013 CITY COUNCIL MEETING B.2 APPROVAL OF !MINUTES OF APRIL 8, 2013 CITY COUNCIL MEETING B.3 AWARD BID 13 -009 FOR ANNUAL NRH2O FOOD SERVICE PRODUCTS TO MULTIPLE VENDORS IN AN AMOUNT NOT TO EXCEED $150,000 B.4 RESCHEDULE THE MAY 27, 2013 CITY COUNCIL MEETING TO MAY 20, 2013 B.5 APPROVAL OF AGREEMENT WITH THE TODD COMPANY FOR AN AMOUNT EXCEEDING $50,000 B.6 CONSIDER CONTRACT RENEWAL WITH REDFLEX TRAFFIC SYSTEMS, INC. COUNCILMAN WELCH MOVED To APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.0 PUBLIC HEARINGS r� TR 2013 -02 PUBLIC HEARING AND CONSIDERATION OF AMENDMENTS TO ARTICLE VIII "SCREENING AND FENCING REGULATIONS" AND SECTION 118 -001 "DEFINITIONS" OF THE NORTH RICHLAND HILLS ZONING ORDINANCE - ORDINANCE NO. 3244 APPROVED Mayor Trevino opened the public hearing and called on Clayton Comstock to present the item. Clayton Comstock, Senior Planner, summarized the item. Counc0 is being asked to approve Ordinance No. 3244 regarding proposed text revision to the city's screening and fencing regulations section of the zoning ordinance (Article V111). Revisions include: • Rural Fence Types. A Rural Fence may be permitted in the front yard' of any property zoned AG or R -1 -S, with a minimum of one acre, and with at least 150 feet of frontage on a street. Said Rural Fence may not exceed five feet in height and may be one of the following fence types: mortised split raid, wrought iron or ornamental metal, tubular steel pipe, post - and -rail, or post- and - board. The use of cable may be permitted in conjunction with tubular steel pipe fencing. The use of continuous square mesh fencing, or "non-climb" fencing, and/or masonry columns spaced 20 to 50 feet on center may be used in conjunction with any of the aforementioned Rural Fence types. The use of barbed wire or electric fencing for the purpose of livestock containment shall only be permitted in conjunction with any of the aforementioned Rural Fence types. • Dumpster Enclosures. This section was revised to provide dumpster enclosure standards for size, height, material, etc. and includes the following specifications 1 . Constructed of masonry and design consistent with the primary building, 2. Minimum of 12 ft. by 12 ft. in size with a pedestrian access gate or opening; 3. Minimum of six feet in height, 4. Equipped with a solid metal gate with self - closing hinges; 5. Landscaped when sited adjacent to open space area 6. Located and oriented to minimize visual impact • Fencing facing a collector or arterial. 1. New and replacement wood privacy fences along a collector or arterial street shall face the finished side to the street 2. Wood privacy fences may not extend above a masonry subdivision wall • Maintenance. New language was provided in the maintenance section to provide better clarity to property owners and code compliance officers. • Chain link fences (Section 118 - 879). (a) Chain link fences existing prior to the adoption of this Section may be replaced with a permit. (b) New chain link fences. New chain link fences shall not be permitted along any thoroughfare, shall not be visible from the street, and shall be vinyl -clad or powder - coated in black or dark green. New chain link fences visible from a public street shall require a Special Use Permit in accordance with Division 6, Article II of this chapter. (c) Exceptions. Chain link fences may be permitted for fencing of dog runs, sports courts, parks, playgrounds, school property, temporary /special events, and construction sites. Staff recommends approval of TR 2013 -02, Ordinance No. 3244 including the amendment regarding chain link fences. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN WELCH MOVED TO APPROVE TR 2013 -02; ORDINANCE NO. 32244.. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 CONSIDER AMENDMENT TO CHAPTER 104 GAS DRILLING AND PRODUCTION REGULATIONS TO INCREASE ANNUAL PERMIT FEE - ORDINANCE NO. 3239 APPROVED Stan Tinney, Fire Chief, presented the item. Staff is bringing forward a proposed change to annual fees related to ongoing inspections of gas well sites, in an effort to provide adequate response to inquiries and to provide general oversight of gas well operations within the city. Staff recommends an increase from the current annual fee of $2,000 per pad site to $8,000 per pad site per year. Annual permit fee review should occur every three years. MAYOR PRO TEM LOMBARD MOVED TO APPROVE ORDINANCE NO. 3239. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.2 CONSIDER AMENDMENTS TO CHAPTER 14 - ANIMALS AND APPENDIX A - FEE SCHEDULE OF THE CODE OF ORDINANCES - ORDINANCE NO. 3235 APPROVED Chun Mezger, Humane Services Supervisor, presented the item. Staff is recommending an amendment to Chapter 14 and Appendix A of the Code of Ordinances of the City of North Richland Hills. Chapter 14 deals with the regulation of animals, including dangerous dogs, and Appendix A establishes fees. A large portion of the amendments deal with house cleaning items such as adding new definitions for people who foster animals within the city, placing a limit on the number that they can foster at one time and recognizing ferrets as a domestic animal. A notable change to the ordinance deals with Dangerous Dogs. The terms `registerable' and `non registerable' have been removed. The proposed ordinance will view a dog as either dangerous or not dangerous and will include attacks on animals, as well as humans, as part of the definition. The current ordinance does not address attacks on another animal unless the other animal is killed. Also, dogs that have been deemed dangerous by another city will not be allowed to reside in North Richland Hills. The registration fee for a dangerous dog is proposed to increase from $63 to $600 to ensure that residents who keep a dangerous dog in North Richland Hills are fully committed to maintaining the associated safeguards and requirements. Staff has surveyed the fees of neighboring cities and is proposing a few adjustments to bring fees in line with the average. Staff is also recommending an increase in the adoption fee to recoup some of the associated medical expenses. Staff recommends approval of Ordinance No. 3235. COUNCILMAN RODRIGUEZ MOVED To APPROVE ORDINANCE NO. 3235. COUNCILWOMAN RIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.3 APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY THAT CREATES A WEST NILE VIRUS MOSQUITO SURVEILLANCE AND RESPONSE PROGRAM AND AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH AGREEMENT APPROVED Eric Cook, Fire Captain, presented the item. This item approves an Interlocal Agreement with Tarrant County that creates a West Nile Virus Mosquito Surveillance and Response Program and authorizes the City Manager to execute such agreement. The term of the Agreement will begin on the date of complete execution "Effective Date" and will expire on September 30, 2013. It will automatically renew for successive terms of 1 year each and can be terminated by either party upon 60 days written notice prior to the beginning of any term of the Agreement. MAYOR PRO TEM LOMBARD MOVED To APPROVE AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY THAT CREATES A WEST NILE VIRUS MOSQUITO SURVEILLANCE AND RESPONSE PROGRAM AND AUTHORIZE THE CITY MANAGER TO EXECUTE SUCH AGREEMENT. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. RECESS AND BACK TO ORDER Mayor Trevino recessed the meeting at 7:47 p.m. and called the meeting back to order at 8:03 p.m. with all members present as recorded. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA B.1 ECONOMIC DEVELOPMENT INCENTIVE IN NORTHEAST SECTOR OF CITY APPROVED Craig Hulse, Economic Development Director, summarized the item. A -S 116 Precinct Line Road /North Tarrant Parkway, LTD. is a developer working with numerous retail based businesses on a 27 acre project off North Tarrant Parkway in between Davis Boulevard and Precinct Line. Their plan to bring quality retail tenants benefits not only the City, but the region as a whole. In order to commence and ensure project success, the framework for a partnership between the developer and the City is before Council for possible consideration. Staff recommends City Council authorize the City Manager to execute an Economic Development Agreement with 'A -S 116 Precinct Line Road /North Tarrant Parkway, LTD.' subject to City Attorney approval. COUNCILMAN TURNAGE MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN ECONOMIC DEVELOPMENT AGREEMENT WITH A -S. 116 PRECINCT LINE ROAD /NORTH TARRANT PARKWAY, LTD. SUBJECT TO CITY ATTORNEY APPROVAL. MAYOR PRO TEM LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. B.2 CONSIDER ACQUISITION OF AN EASEMENT AND CONFER WITH ATTORNEY CONCERNING PENDING AND CONTEMPLATED LITIGATION REGARDING AN EASEMENT IN THE THOMAS PECK SURVEY — RESOLUTION NO. 2013 -014 APPROVED Caroline Waggoner, Associate Engineer, summarized the item. Staff is requesting approval of Resolution No. 2013 -014 and a City Developer Agreement to acquire an offset sanitary sewer easement on the north part of town. COUNCILMAN WELCH MOVED TO APPROVE. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. Motion for Item B.2 amended after Item H. 7 H.0 INFORMATION AND REPORTS H.1 NIRH LIBRARY UPDATE IN CONJUNCTION WITH NATIONAL LIBRARY 'WEEK Cecilia Barham, Library Director, updated Council on the library usage, new programs and services in conjunction with National Library Week. Ms. Barham also reported on trends in eBooks in libraries and how the NRH Library is adapting to the use of digital books and other trends related to library services. Mayor Trevino announced that Council needed to revisit Item G.1 (B.2) to amend the motion to include additional language that was left off. G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA B.2 CONSIDER ACQUISITION OF AN EASEMENT AND CONFER WITH ATTORNEY CONCERNING PENDING AND CONTEMPLATED LITIGATION REGARDING AN EASEMENT IN THE THOMAS PECK SURVEY — RESOLUTION NO. 2013 -014 APPROVED Mayor Trevino called for the amended motion. MAYOR PRO TEM LOMBARD MOVED THAT THE CITY COUNCIL AUTHORIZE THE USE OF THE POWER OF EMINENT DOMAIN TO ACQUIRE A SANITARY SEWER EASEMENT IN THE PECK ADDITION, TARRANT COUNTY, TEXAS AS DESCRIBED IN THE ATTACHMENT TO RESOLUTION N4. 2013 -014 AND ADOPT RESOLUTION No. 2013 -014. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. H.2 ANNOUNCEMENTS Councilman Turnage made the following announcements. The NRH Animal Adoption & Rescue Center and the Texas Coalition for Animal Protection will host a Low Cost Pet Vaccination Clinic from 10 a.m. to noon on Saturday, April 27, 2013 at Linda Spurlock Park, 6400 Glenview Drive. The clinic will offer rabies vaccinations, canine and feline boosters and heartworm testing. NRH pet license tags will also be available. For more information, please call 817 - 427 -6570. Come out to Iron Horse Golf Course the evening of April 20th to enjoy a game of Glow Ball. The event begins at 7:00 pm with registration and dinner and the 9 -hole glow ball game will start at dusk. Registration costs $39.95 and includes: green fee, cart fee, range balls, glow golf ball and a glow necklace. For more information call 817 - 485 -6666. Kudos Korner - John Baxter, Parks Department. A call was received from a patron of the various NRH parks expressing appreciation to John for his quick response to a request for repairing and maintaining working lights at the Norch Park. He was very impressed with the dedication and pride that John and all the employees take with the upkeep of the city parks. H.3 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:24 p.m. Oscar Trevino — Mayor ►, 0111 *16 Patricia Hutson, City Secretary M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. B.2 Public Library - Plaza Drainage Improvements Presenter: Chris Amarante, Facilities & Construction Director Summarv: This item is to receive Council's approval for self - performing the Public Library Plaza Drainage Improvements with in -house resources. The costs for materials and outside contractors who will perform this work is projected to exceed $50,000. General Descrintion: The Facilities and Construction Department, Public Works Operations and the Parks Department are collaborating to improve the drainage in the Public Library's entry plaza. The shrink /swell nature of the subsurface clay has caused significant heaving to the sidewalk and pavers in this area. The heaving has disrupted the positive drainage causing water to enter the building during rain events. After reviewing various alternatives a decision was made to remove all of the concrete sidewalk and brick pavers from the sliding doors to the parking lot. Once the concrete and pavers are removed we excavated and removed approximately three feet of subgrade. Approximately two feet of new subgrade were brought in and compacted. A "false" slab was formed and poured on top of the new subgrade sealing surface water from entering the new subgrade material. A French drain was installed and tied into the existing storm drain to drain water from the top of the false slab to the storm drain. The repair is similar to the system installed at the revolving door a few years ago, which has proven a great success. A primary objective of this construction schedule was for all construction activities to be complete prior to the scheduled May 11 voting at the Public Library Community Room. This will also prevent any conflict with the Library's Summer Reading Club (June 0 — July 25), which is one of the busiest periods for the Library. The project lasted approximately 3 weeks. Provisions were made on the Grand Ave. side of the Library to install temporary signage to reserve additional parking for mobility challenged patrons. signage was also installed to direct patrons from the parking lot to the revolving door entrances via the Hawk Avenue sidewalk. A preliminary project budget was estimated once a construction sequence of operation was developed and the plans and specifications were issued. A decision was made to utilize in -house resources whenever possible to minimize project cost. This preliminary project all inclusive estimate was $46,000. After the demolition of the sidewalk and test pits were made for the geotechnical engineer to witness, a recommendation was made to remove five foot of subgrade instead of the pre- determined three feet. This additional cost of select backfill material, additional discovered buried electrical, and the estimated quantity of concrete material and labor has exceeded $50,000. Currently we project a total project cost not to exceed $59,500. The actual project cost should be less due to actual cost of select fill, infill river rock, and actual placed concrete. Funding for the project will be through the current fiscal year Facilities and Construction Capital Improvement Project savings, with the remaining funding coming from the Facilities and Construction reserves. Recommendation: To Approve the Public Library — Plaza Drainage Improvement project up to a not to exceed amount of $59,500. Municipal Facility Capital Projects General Construction FC1204 PROJECT DESCRIPTION BJUSTIPICATTON Modifications to the book drop -off drive approach ($7,500) and correct parking lot drainage ($7,000) Improving the book drop-off approach drive Wil allow patrons easier access and mobility when utilizing this book return option. The parking lot drainage improvements will provide a means to remove the water from the parking spacesldrn+e lanes, reducing the water puddles and allow the runoff to proceed to the storm drain locations. Revision to the project entails the removal of all pavers and concrete from the parking lot curb to the library north entrance. Excavate 5 feet of soils, compact select fill and replace all concrete and pavers. New routing for the irrigation piping systems and the electrical for pathway and parking lot lighting is included in this scope of modifications. The sails surrounding the library continue to heave causing the water to flow towards and into the library instead of away from the library each time it rains. Adjusting the elevations of a I flat work mill adjust the slope of concrete and prevent flooding of the library. PROJECT STATUS, ST I REVISION END DATE I REVISION Professional services 1112012 1112012 0212013 0412013 Engineering 0212013 0212013 0212013 0412013 Land /ROW Acqulsidcn Ccnstruclicn 022013 02=13 0312013 0512013 Other REVISION EXPLANATION This project is necessary as an emergency project to prevent future interior finish damages to the library lobby and community room. Funds transferred from the line item operating budget will be replenished with savings from the current fiscal year C1P projects once they are complete and during the project close -out procedures. FINANCIAL DATA $0 $0 Engi n ee ringl6esign ADOPTEO 1,20) 1,200 $1,200 LandIROW Acquisition R I. PR CT I DUOGET RgEM I P OJE T Construction 201 �THRU 58,300 A 0 $72,900 FUNDING SOURCES 0 0 $0 Building Services Reserve $14,500 $0 $14,500 So $14,500 Building Services Operating Funds 59,500 59,500 $59,500 0 $0 0 $0 0 $0 Total 14 500 _ $74,000 0 $74.Qi10 59 500 PROJECT EXPENDITURES Professional Services $0 $0 Engi n ee ringl6esign 1,20) 1,200 $1,200 LandIROW Acquisition 0 so Construction 14,500 58,300 72,800 0 $72,900 Other 0 0 $0 Total $14.500 $59,5001 $74.000 $0 $74.000 IMPACT ON OPERATING BUDGET Reduce expenses for materials and labor for the replacement 1 repairs of interior surfaces including flooring and wall finishes (ANNUAL OPERATING IMPACT I 2012113 f 20'13114 I 2014115 1 1015/2046 20IM2017 I TOTAL (`Projected I ++ M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. C.a PUBLIC HEARINGS No items for this category. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. D.a PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. D.1 FP 2013 -01 Consideration of a Request from Stoneybrooke, LLC for a Final Plat of Stonybrooke Addition Phase II on 4.70 acres at 7200 Davis Blvd. Presenter: John Pitstick, Director of Planning & Development CASE SUMMARY: On behalf of Nirvana Stone Villas Phase II 'LLC, Stoneybrooke LLC is requesting approval of a Final Plat for 29 single family residential lots and 6 open space lots on 4.70 acres located at the northeast corner of Davis Boulevard and Hightower Drive. DESCRIPTION: The RI -PD zoning for this 4.7 -acre tract was approved by City Council under Case ZC 2006 -15 (Ordinance No. 2917) on January 8, 2007. A Preliminary Plat was subsequently approved by the Planning & Zoning Commission on May 17, 2007. Because that Preliminary Plat expired, a new Preliminary Plat (Case PP 2013 -01) was approved in by the Planning & Zoning Commission on April 18, 2013 in conjunction with their recommendation on this Final Plat. The proposed Final Plat is consistent with the approved RI -PD zoning and the proposed Preliminary Plat. As part of the RI -PD zoning, the streets within this subdivision will be private. Ownership and maintenance will be the responsibility of the HOA. This is due to the subdivision not having a typical street and right -of -way width. The lot layout and common open spaces indicated on the Final Plat are consistent with the approved Concept Plan for the development. CURRENT PLATTING: Lot A -R, Block 14, Stonybrooke Addition CURRENT ZONING: "RI -PD" Residential lnfill Planned Development COMPREHENSIVE PLAN: Low Density Residential THOROUGHFARE PLAN: The site has frontage along Davis Boulevard, a planned 6- lane divided major arterial with 120' of right -of -way. Adequate ROW exists for Davis Blvd and no dedication is required. The neighborhood entrance will be off of its Hightower Drive frontage. Hightower Drive is a planned 4 -lane undivided major collector street with 68' of right -of -way. STAFF REVIEW 1 ROUGH PROPORTIONALITY: The Development Review Committee has reviewed the plat and has determined that it complies with Iboth the Zoning and Subdivision Ordinances. The City Engineer has determined that this subdivision will not require any additional public improvements outside the immediate boundaries of the subdivision. PLANNING & ZONING COMMISSION: On April 18, 2013, the Planning & Zoning Commission voted to recommend approval (6 -0) of FP 2013 -01 to City Council, subject to the applicant working with staff on appropriately addressing (postal addresses) the development. Between the Police & Fire Departments, Planning and GIS, staff has determined that the best addressing scenario for this development would be a "West" and "East" suffix for the proposed "Nirvana Circle." STAFF RECOMMENDATION: Approval of FP 2013 -01. a IL 0 a c� 0 �I IT i 0 - roo � '.7 eur 10 i IIII�� IIII IIIIII PROPOSED FINIAL PLAT SPRINGBROOK OT. � >m M .r .Tm,ac°aauTxT..wa. 4 --- ca a 44 n.r �._`- TM K eu acw w�. -artr va' f M WaNr'. .9. 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' _ — {94 ROar} a fifO g�f .e.r 'if, ate;. - sat r+nr ee.sn nr ��aa eR RCwRaco �R vaL Sca, " vc- 2e„ u.R.r &.T DR 'T n. amr 3a fl1� A6F K i ' tt S _ -_ _ .rrr v xaxm emauam rauf, rnR,rsxr ,yrzyy nos e t t Ir f LR'l4EW018 CERTIiI[ATE APIttL 8018 s6 �� r T,- wm - APNfL 1013/29 IFiSIOEHiAVL LORSfC NM eVEN S£ACE L019 ll STGN£}'n LLS l3 GkAk Hl4 SCALE B qh $7rpJy($ P @ °9 R TE[ WORTH, U. 001, k W E -, r+[ ca. a b 113 `�' gR �EVewrR.p „r.aH.x.a�ar: CONSULTING ENGINEERS, LP .•v ". FORT WORTH, T'( t0 LO i i BE w I ru s __ .nom V n` wmR CFI f717 —:S�l OU {�S SaNe � . - MANAGER. LFI- NICOL �'' RP eg°�..w..m„p r.rs rsf vaa xx w r f - 6 PROPOSED FINAL PLAT - LARGE SCALE d -� R+- 1002.12 r R- 1=12 L -92:22 L:'111Gl.17 TM -4$_14 Tom-SM13 ,—"5" , 2?' axr #'4y 3 p F CL -0111, CL -IM1r3 i CB�S&7 "4S` ce fOCK 2 3T fVl�Ff7` srr x do ow, 69y T�2'0 l `E sr, , 169, 99' ocy- n 7- 1 ,- UL 1 r ?,,r�,�,ptL ;:i a,�R� W. Me. � �G� i r a;Y �� , FF TAP � •�" d4 � r to t s BLOM 5�W 94 m w - I w LAS ri � 42.44: ■a. I% to dy,W J t y GT�y yl rN �q i •4�'p6r} y.q rrs r•. W ±, MMi;A2''C. 'f 'St'r+'�,. �S,]T M ! M ff V L0 `yew .fi yy y I f ill ,- F 1 r f4A14�M an. r �" w FwdF V i f we I La r� r 15 F a M ] C" �1 47 r t" :' M 4r � nra a In 7 GAX 's r r'•'ryy�. vw atP JJ�! e4 �i ±Q. �- 1 " � MI "' ' i d� r +x1•r4 PO +" ! 6jac ors. K p + I P ' - 1 11 �� A4 ° � .� °_"„P '°rr rr � a ' 1 • ,,i, � 4.i'�s"ohf �IK HXJIh i. ^. ^r: - 1 I� `A ;� _ l L ap H. °� •,•' w ►- __Z` me.9 79' � tk 7uaany pis, 1�3' — `�'rx ,sus r�dsrr wu4M F ' ''r P p ' 0 H1 "TOWER DR r !` !r I _. , !� , f',QI6'FT r 41 r°rc nary - as . au EXCERPT FROM THE MINUTES OF THE APRIL 18, 20'13 PLANNING AND ZONING COMMISSION MEETING FP 2013 -01 Consideration of a Request from Stoneybrooke, LLC for a Final Plat of Stonybrooke Addition Phase II on 4.14 acres at 7200 Davis Blvd. Chuck Stark, representing Barron -Stark and Swift Consulting Engineers, came forward as the surveyor representing Stoneybrooke, LiLC. This is a continuation of a project that was done in 2000 and the existing zoning has been in place. The approved Preliminary Plat that was in place at the time has expired, so we are here for a Preliminary and Final Plat for this request. The engineering plans were at about 90% completion in 2007 but when the economy slowed down it was shelved. The proposal for the overall subdivision is a continuation of what was done in Phase I. It is compliance with the prior site plan, consistent with the PD ordinance put in place at that time and subdivision ordinances. Clayton Comstock came forward stating this request for Preliminary and Final Plats for Stoneybrooke Addition with 29 single family lots and 6 open space lots on 4.7 acres located at 7200 Davis Boulevard. There is a significant elevation changed between the west on Davis down to Stoneyrbooke Drive, but their plat adequately addresses that through drainage easements and water course agreements. The Preliminary and Final Plat does meet the PD and subdivision ordinances and Staff recommends approval. Chairman Shiflet asked if the motion needed to include and stipulation for the applicant to work with staff on the house numbering system. Clayton Comstock said it would be addressed during the permitting process. ►,1 »:Z�1�1 � �7 Mike Benton motioned to approve FP 2013 -01 with stipulation that the applicant work with staff on addressing issues. The motion was seconded by Mark Haynes. The motion passed unanimously (6-0). M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. E.0 PUBLIC WORKS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. E.1 An Ordinance Amending Chapter 54 of the North Richland Hills Code of Ordinances Prohibiting Parking on Vance Road and Parchman Street - Ordinance No. 3246 Presenter: Jimmy Cates, PW Operations Manager Summarv: Due to traffic and safety concerns, staff is proposing to prohibit street parking on both sides of Vance Road south from Glenview Drive for 520 feet and on both sides of Parchman Street for 450 feet from Glenview Drive. Currently an existing ordinance prohibits parking on the east side of Vance Road for 560 feet during the hours of 8:00 AM to 8 PM. This ordinance will eliminate the time period and prohibit parking anytime on the east side of Vance Road. General Description: The Pubilic Works Department has been working with North Richland Hills Baptist Church (NRHBC) concerning street parking and traffic flow issues on Vance Road. There are two main concerns that are related to street parking. Site Visibility: Visitors to NRHBC. utilize parking lots located on the east side of Vance Road and the west side of Parchman Street. During service times and special events these visitors or pedestrians walk between parked cars on Vance Road and Parchman Street which limit their site visibility to see oncoming traffic. The parked cars also limit the sight visibility for motorists to see crossing pedestrians. Traffic Flow Concerns: During certain times of the day, motorists can park on Vance Road and on Parchman Street. Parking on the streets restricts two -way traffic flow. Basically there are times where there is only one through lane of traffic that can proceed. This impacts the traffic flow and can be a problem for emergency access. Staff has investigated these concerns and found street parking on Vance Road and Parchman Street near the main entrances of NRHBC creates concerns for pedestrian safety and traffic flow. Staff recommends the prohibiting of parking on these two streets be established. The no parking zones will enhance the safety of pedestrians by creating adequate visibility and improve the sight visibility for motorists. Recommendation: Staff recommends the approval of Ordinance No. 3246 i � V*se R. I A k Na Perking 7 Ar"M Zorn p v a ............................ r ............ ...... m ecb— St—t I No Parking Anytime Zone 1p Vance Foal Ho Parking Anytj,,,eZone law If AW AOL RH Al 0 AN ORDINANCE AMENDING CHAPTER 54 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES PROHIBITING PARKING ON PORTIONS OF VANCE ROAD AND PARCHMAN STREET; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, it has been determined by City staff that parking at the locations hereinafter described creates unacceptable traffic hazards; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS. Section 1: THAT Section 54- 166(a )(26) and (36) of the North Richland Hills Code of Ordinances is hereby amended read as follows: "Sec. 54 -166 On- Street Parking Prohibited. (a) The parking of any vehicle at the following location is prohibited: (26) On both sides of Parchman Street from its intersection with Glenview Drive (4000 Parchman Street), south 450 feet. (36) On the east and west sides of Vance Road from the center line at Glenview Drive south for a distance of 520 feet and on the east side of Vance Road for 560 feet north from the centerline of Boulevard 26." Section 2: Any person, firm or corporation violating Section 54- 166(x) of the North Richland Hills Code of Ordinances shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Hundred Dollars ($200.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. Section 4: This ordinance shall be in full force and effect immediately upon passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on this the 13th day of May 2013. ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor 1,1 »: �] ►1 �l �1_l±'� �fl �i]:a i'i I_1'►11l11 xCU111 Iva George A. Staples, City Attorney APPROVED AS TO CONTENT: Mike Curtis, Managing Director M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. F.0 GENERAL ITEMS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. F.1 Approve Resolution Adopting the Updated Strategic Plan 2020 - Resolution No. 2013 -015 Presenter: Mark Hindman, City Manager Summarv: At the City Council Goals Work Session February 8 - 9, 2013, the City Council reviewed, modified, and reaffirmed the Strategic Plan 2020. The Strategic Plan 2020 includes City Council Goals and House Rules. The City Council affirmed all nine of the Council Goals as high priority and consistent with Council and community priorities. General Description: During the City Council Goals Work Session, the Council reaffirmed the Mission Statement it set in 2009 because the Statement continues to clearly reflect the overall purpose and direction for the community. The Mission Statement states: To ensure an exceptional quality of life and long -term viability for North Richland Hills through local leadership and regional cooperation. In addition, City Council agreed that the goals of Quality Community 'Development and Revitalization, Efficient and Effective Transportation System, Safety and Security, Financial Stability, Positive City Image, A Sense of Community, Targeted Economic Development, Local and Regional Leadership and Efficient and Effective Delivery of City Services represent the Council's vision of what North Richland Hills is and should continue to be in the future. Although they are not the only issues of importance to the Mayor and Council, they represent a collective priority and were designed to give direction for planning and operations. The attached Resolution formally adopts the Strategic Plan 2020 which includes City Goals, the House Rules (Code of Conduct) and outlines the governance process. This plan also allows the goals to be reviewed biannually to insure that they fit the changing needs of the City. The action items included will be examined and updated as needed and as Council directs. They are intended to be priority items to be completed throughout this next year. Recommendation: Approve Resolution 2013 -015 adopting Strategic Plan 2020 of North Richland Hills established February 2013. M RH 10 **Q ► t ► 161111K+ZK1+1 EI WHEREAS, The Mayor and City Council of North Richland Hills believe it is essential to look forward and plan for quality of life; and WHEREAS, The Mayor and City Council further believe that to move forward and address future needs of citizens and the community it is important to establish a "roadmap," or goals; and WHEREAS, The Mayor and City Council adopted the Strategic Plan 2020 in March, 2009; and WHEREAS, The Mayor and City Council understand that with a changing environment it is necessary to review the goals to assure that they remain current and address the needs and desires of the community and the City as an organization; and WHEREAS, The Mayor and City Council set forth to plan for the future by participating in a City Council Coals Work Session on February 8 th and 9 2013; and WHEREAS, The purpose of the Work Session was to revisit the vision and goals of Strategic Plan 2020 to assure they remain current and address the needs and desires of community and the City as an organization; and WHEREAS, The Work Session restated principles to ensure an open and effective level of communication and professionalism between the Mayor, City Council, City Staff, and the Citizens of North Richland Hills; and WHEREAS, The Mayor, City Council and City Staff determined the Mission Statement of the City of North Richland Hills should continue to read, "To ensure an exceptional quality of life and long -term viability for North Richland Hills through local leadership and regional cooperation;" and, WHEREAS, The Mayor, City Council and City Staff worked collectively to develop Strategic Plan 2020; and BE IT RESOLVED by the City Council of the City of NORTH RICHLAND HILLS, Texas: SECTION 1. THAT by the City Council of North Richland Hills that Strategic Plan 2020 shall be established for the City of North Richland Hills, which includes that: 1. The following goals shall be established for the City of North Richland Hills; Quality Community Development and Revitalization • Re- develop Calloway Creek (City Point) Commercial Area • Implement Loop 820 study objectives • Implement Blvd 26 Study • Revitalize residential neighborhoods • Ensure compliance with quality housing standards Efficient, Effective Transportation System • Maintain leadership role on regional transportation issues • Continue to address congestion as it relates to local traffic flow • Continue to address street conditions • Ensure future local rail stations • Establish effective communication and cooperation with our regional transportation partners Safety and Security • Maintain low response time • Maintain low crime rate • Provide effective and efficient police, fire and EMS + Engage community in public safety programs and initiatives • Maintain the City's ability to respond to all large -scale emergencies • Implement shared regional core public safety services where possible Financial Stability • Continue pay -as -you go where possible • Maintain a stable tax rate and predictable income stream • Update the long -range financial plan annually • Maintain cash reserve policies • Maximize targeted grant funding • Identify and evaluate funding alternatives for achieving our strategic vision Positive City Image + Enhance public information initiatives + Continue and enhance communication flow with citizens + Focus on and recognize city successes + Promote and initiate environmentally responsible programs • Continue Public Art Program + Increase regional awareness of our positive city image A Sense of Community • Complete and implement trails plan • Maintain parks and recreation facilities and programs at current high level • Encourage volunteerism and community wide involvement • Maintain cultural arts program • Promote life -long learning through library services • Prepare for demographic changes to maintain our sense of community • Solidify and move forward on the future TCC performing arts facility in Town Center • Cultivate the next generation of community leaders • Encourage community support of local businesses Targeted Economic Development • Attract the types of businesses and primary jobs we want to our community • Promote diversity in economic development • Proactive strategic land acquisition and management • Maximize use of under - utilized real estate and business locations • Retain and grow our current businesses Local and Regional Leadership • Continue to be involved in setting direction for the region • Build and maintain relationships that influence decisions in areas where we have an interest • Promote service and involvement that brings prominence as leaders that influence the direction in key issues • Lead by example, do it better • Maintain leadership role on legislative issues Efficient, Effective Delivery of City Services • Maintain quality public facilities • Address critical present and future municipal facility needs • Maintain an effective workforce and infrastructure that can meet current and future needs • Explore improved efficiency, cost savings, and effectiveness through shared services II. The following house rules are established for the City of North Richland Hills: • Do your homework and be prepared for each meeting. • Support final council decisions regardless of individual opinions. • Consider issues based on what's best for the City of North Richland Hills rather than personal considerations. • Be truthful. • Focus on vision, goals, and targets in making our decisions. • Be open with communications. Be transparent about your thoughts and actions. Share information that others would benefit from knowing. Tell others if you disagree with them. • Agree to disagree. • Debate pending issues in the council environment. • Treat others as you would like to be treated (Treat others with respect). • Allow each other to discuss items fully. • Share questions and concerns in advance whenever possible. Don't blindside staff, council and others to sabotage • Respect confidentiality of executive sessions. • When proactively communicating with citizens, ask everyone rather than a specific /limited group. Use technology and focus groups to ensure communication and representation with citizens. • Be responsive. Follow practice and procedure regarding communication; be aware of open meetings law. Be cautious about responding to electronic communication. PASSED AND APPROVED this the 13th day of May, 2013. FIN 1111*16 Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. G.4 EXECUTIVE SESSION ITEMS M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. G.1 Action on Any Item discussed in Executive Session Listed on Work Session Agenda M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. H.a INFORMATION AND REPORTS M RH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject: Agenda Item No. H.1 Announcements - Councilman Welch Announcements Without significant rainfall, Stage 1 watering restrictions are likely to be implemented again soon. Stage 1 limits outdoor watering with sprinklers and irrigation systems to no more than twice per week on designated days. Residents and business owners are encouraged to adjust their sprinkler systems now to prepare for Stage 1 conservation. For more information, visit www.nrhtx.com /conservation. May is Building Safety Month. The Building Inspection Department invites the community to stop by this week to learn about building safety, ask questions and get information. A display will provide information on backyard and pool safety with handouts and tips for those building decks, patios, pools, etc. Refreshments will be provided. ,loin us this Friday for another Sounds of Spring Concert at the NRH Centre. Texas guitar legend Buddy Whittington will perform starting at 7 p.m. Seating is on the lawn, so don't forget to bring a blanket or lawn chair. Admission is free. Get more details at www.soundsnrh.com. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Leon Lopez of the Parks Department. Leon found a greeting card with a $500 check enclosed in it outside of the NRH Centre. He brought it to the front desk and they were able to contact the person who wrote the check. She was very appreciative and extends her deepest appreciation and gratitude to Leon. Integrity is one of the City's Core Values and Leon's actions serve as an example of what our citizens can expect from our City employees. M KH COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -13 -2013 Subject Agenda Item No. H.2 Adjournment