HomeMy WebLinkAboutLIB 2013-09-19 MinutesMINUTES OF THE LIBRARY BOARD
OF THE CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE LIBRARY BOARD ROOM
LOCATED AT 9015 GRAND AVENUE
September 19, 2013
Present: Don Tipps
Chair
Avis Crisp
Board Member
Kay Schmidt
Board Member
Kathy Antropik
Board Member
Absent: Karen Alexander
Jerry Sorenson
Holly Mitchell
Staff Present: Cecilia Barham
Christine Evans
CA
Board Member
Board Member
Alternate
Library Director
Administrative Secretary
,LL TO ORDER
Board Member Don Tipps called the meeting to order September 19, 2013 at 6:10 p.m.
APPROVAL OF MINUTES
Kay Schmidt motioned to approve. Avis Crisp seconded. Minutes of the May 16, 2013
meeting were approved as written.
LIBRARY DIRECTOR'S REPORT
Cecilia Barham updated the board on the library's statistics from May, June, July and
August. She explained that discrepancies in past statistics are still being discovered and
that they should be corrected and all of the data will be accurate by next year.
REPORT ON WORK GROUP PROJECTS
Cecilia Barham updated the group on the progress of the staff work groups:
• Customer Service: This group has been working on a "Signature Service"
document that will detail the customer service standards for the library.
They are planning to introduce this document to staff at a training event in
December.
Marketing, Outreach and Planning: Cecilia updated the board on the
programs that this group has planned for the fall quarter. This group is
also going to begin outreach efforts at the local middle and high schools to
increase program awareness and attendance for upcoming teen
programs.
• Friends of the Library Steering Committee: This group has submitted the
paperwork to the state to become a non - profit and has been working on
their bylaws. The group will be determining a membership structure and
pricing as well as discussing how they would like to brand and market the
Friends of the North Richland Hills Library at their meeting in October.
REPORT ON UPCOMING PROGRAMS AND EVENTS
Cecilia Barham presented the 2013 Mayor's Summer Reading Club End of Summer
Report that was shared with city administration and the City Council. The report detailed
the success of the program and presented graphs and charts of the statistics from this
past summer's programs.
Ms. Barham also presented the 2013 Fall Programs brochure to the board. The
brochure details all of the programs that the library will be putting on September through
December. Ms. Barham said that ideally two brochures will be published each year; one
in the fall and one in the spring.
REVIEW AND UNATTENDED CHILD POLICY
Before this policy was approved, Avis Crisp expressed concern over the wording of the
policy. Ms. Barham let her know that the policy is intended to support the decisions of
the library staff and that it was not meant to be punitive to well- behaved children that are
alone in the library. Ms. Barham expressed that the policy will primarily be used in
instances where young children are left alone in the library all day and are not picked up
by closing time or where young children are alone in the library and in distress.
Avis Crisp motioned to approve. Kay Schmidt seconded. The policy was approved as
written.
OTHER BUSINESS
Ms. Barham demonstrated the library's new mobile app for the board. The app is free
for patrons to download and is available for both iPhone and Android phone users. The
app allows patrons to search the catalog, place holds on items, manage their account,
download eBooks and audiobooks, see upcoming programs and gives our contact
information. Ms. Barham invited the board to the library's app launch event on October
16 in the lobby from 3 -6 p.m. Library staff will be demonstrating the app, helping patrons
download and answering questions. All patrons who show proof that they have
downloaded the app will be entered into a drawing to win a $10 Book Buck for the
library's book sale.
Ms. Barham apprised the board that the library staff will present them with new policies
at the next meeting. Policies will cover: library volunteers, fine collection amounts.
Ms. Barham informed the group that the library's annual book sale will be open for 3
days this year. A preview fundraising sale (with an admission of $5) will be held on
Friday, October 18 from 6 -8 p.m. The regular sale (with free admission) will take place
on Saturday, October 19 from 8:00 a.m. to 5:00 p.m. and on Monday, October 21 from
9:00 a.m. until 3:00 p.m. when patrons will be able to buy a bag of books for $2.
Ms. Barham also let the board know that we hope the majority of the work for the sale
will be done by volunteers and asked the board if they would like to volunteer to help.
Ms. Barham reported to the board that library staff have recently undergone safety
training with one of NRH's crime prevention officers and are now more knowledgeable
about how to react in an active shooter situation and know where to go in the event of
bad weather. Ms. Barham let the board know that the staff would be doing a simulation
of each of the above scenarios sometime in the future.
Ms. Barham told the board about the Leadership Team's upcoming budget retreat to
Frisco Public Library. The team will be accompanied by administrative secretary
Christine Evans and acquisitions clerk Kandra Keith on October 3, 2013. The group will
tour the library and use the library's meeting room to review the goals and objectives
that were outlined in the FY 13 -14 budget. The group plans to set dates for completion
of goals and to formulate concrete plans on how to accomplish each item.
NEXT MEETING DATE
The next meeting will be held on October 17, 2013 at 6:00 p.m. in the Administrative
Offices, as the board room is already booked for early voting.
Meeting adjourned at 7:30 p.m.
ATTEST:
Christine Evans,
Administrative Secretary
ADJOURNMENT
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Don Tip
Chair VW