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HomeMy WebLinkAboutLIB 2013-09-19 MinutesMINUTES OF THE LIBRARY BOARD OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE LIBRARY BOARD ROOM LOCATED AT 9015 GRAND AVENUE September 19, 2013 Present: Don Tipps Chair Avis Crisp Board Member Kay Schmidt Board Member Kathy Antropik Board Member Absent: Karen Alexander Jerry Sorenson Holly Mitchell Staff Present: Cecilia Barham Christine Evans CA Board Member Board Member Alternate Library Director Administrative Secretary ,LL TO ORDER Board Member Don Tipps called the meeting to order September 19, 2013 at 6:10 p.m. APPROVAL OF MINUTES Kay Schmidt motioned to approve. Avis Crisp seconded. Minutes of the May 16, 2013 meeting were approved as written. LIBRARY DIRECTOR'S REPORT Cecilia Barham updated the board on the library's statistics from May, June, July and August. She explained that discrepancies in past statistics are still being discovered and that they should be corrected and all of the data will be accurate by next year. REPORT ON WORK GROUP PROJECTS Cecilia Barham updated the group on the progress of the staff work groups: • Customer Service: This group has been working on a "Signature Service" document that will detail the customer service standards for the library. They are planning to introduce this document to staff at a training event in December. Marketing, Outreach and Planning: Cecilia updated the board on the programs that this group has planned for the fall quarter. This group is also going to begin outreach efforts at the local middle and high schools to increase program awareness and attendance for upcoming teen programs. • Friends of the Library Steering Committee: This group has submitted the paperwork to the state to become a non - profit and has been working on their bylaws. The group will be determining a membership structure and pricing as well as discussing how they would like to brand and market the Friends of the North Richland Hills Library at their meeting in October. REPORT ON UPCOMING PROGRAMS AND EVENTS Cecilia Barham presented the 2013 Mayor's Summer Reading Club End of Summer Report that was shared with city administration and the City Council. The report detailed the success of the program and presented graphs and charts of the statistics from this past summer's programs. Ms. Barham also presented the 2013 Fall Programs brochure to the board. The brochure details all of the programs that the library will be putting on September through December. Ms. Barham said that ideally two brochures will be published each year; one in the fall and one in the spring. REVIEW AND UNATTENDED CHILD POLICY Before this policy was approved, Avis Crisp expressed concern over the wording of the policy. Ms. Barham let her know that the policy is intended to support the decisions of the library staff and that it was not meant to be punitive to well- behaved children that are alone in the library. Ms. Barham expressed that the policy will primarily be used in instances where young children are left alone in the library all day and are not picked up by closing time or where young children are alone in the library and in distress. Avis Crisp motioned to approve. Kay Schmidt seconded. The policy was approved as written. OTHER BUSINESS Ms. Barham demonstrated the library's new mobile app for the board. The app is free for patrons to download and is available for both iPhone and Android phone users. The app allows patrons to search the catalog, place holds on items, manage their account, download eBooks and audiobooks, see upcoming programs and gives our contact information. Ms. Barham invited the board to the library's app launch event on October 16 in the lobby from 3 -6 p.m. Library staff will be demonstrating the app, helping patrons download and answering questions. All patrons who show proof that they have downloaded the app will be entered into a drawing to win a $10 Book Buck for the library's book sale. Ms. Barham apprised the board that the library staff will present them with new policies at the next meeting. Policies will cover: library volunteers, fine collection amounts. Ms. Barham informed the group that the library's annual book sale will be open for 3 days this year. A preview fundraising sale (with an admission of $5) will be held on Friday, October 18 from 6 -8 p.m. The regular sale (with free admission) will take place on Saturday, October 19 from 8:00 a.m. to 5:00 p.m. and on Monday, October 21 from 9:00 a.m. until 3:00 p.m. when patrons will be able to buy a bag of books for $2. Ms. Barham also let the board know that we hope the majority of the work for the sale will be done by volunteers and asked the board if they would like to volunteer to help. Ms. Barham reported to the board that library staff have recently undergone safety training with one of NRH's crime prevention officers and are now more knowledgeable about how to react in an active shooter situation and know where to go in the event of bad weather. Ms. Barham let the board know that the staff would be doing a simulation of each of the above scenarios sometime in the future. Ms. Barham told the board about the Leadership Team's upcoming budget retreat to Frisco Public Library. The team will be accompanied by administrative secretary Christine Evans and acquisitions clerk Kandra Keith on October 3, 2013. The group will tour the library and use the library's meeting room to review the goals and objectives that were outlined in the FY 13 -14 budget. The group plans to set dates for completion of goals and to formulate concrete plans on how to accomplish each item. NEXT MEETING DATE The next meeting will be held on October 17, 2013 at 6:00 p.m. in the Administrative Offices, as the board room is already booked for early voting. Meeting adjourned at 7:30 p.m. ATTEST: Christine Evans, Administrative Secretary ADJOURNMENT a Don Tip Chair VW