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HomeMy WebLinkAboutCC 2013-10-28 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — OCTOBER 28, 2013 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 28th day of October 2013 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tito Rodriguez Mayor Pro Tern, Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Vickie Loftice Managing Director Patricia Hutson City Secretary George Staples City Attorney Mary Peters Public Information Officer John Pitstick Director of Planning & Development Larry Koonce Finance Director Craig Hulse Economic Development Director Jerry Lewandowski Purchasing Manager Stan Tinney Fire Chief Kyle McAfee Assistant Fire Chief Gregory VanNieuwenhuize City Engineer Thomas Powell Director of Fleet Services Kyle Spooner Director of Information Services Kirk Marcum Assistant Fire Chief Mike Hamlin Assistant Police Chief Clayton Comstock Senior Planner Absent: Tim Barth Council, Place 4 Call to Order Mayor Trevino called the work session to order at 6:00 p.m. City Council Minutes October 28, 2013 Page 2 A.0 Discuss Items from Regular City Council Meeting There were no questions from Council. Agenda Item F.3 - Assistant Chief Hamlin advised of a couple of minor changes to the Sciens Technology consulting contract. A.1 Presentation and discussion regarding the addition of a Freeway Corridor Overlay District to the Zoning Ordinance and the removal of the Mid-Cities Overlay Zone. (15 Minutes) Clayton Comstock, Senior Planner, presented concepts for a Freeway Corridor Overlay District. The District would include the entirety of all properties which adjoin or are located within 200 feet of the ultimate right-of-way for Northeast Loop 820 (IH 820) and Airport Freeway (SH 121/SH 183) and are not planned for residential use or Transit Oriented Development as shown on the City's Comprehensive Land Use Plan. Mr. Comstock discussed with Council proposed concepts for architectural standards, corridor landscaping, screening and fencing, and land uses. The concepts presented were: • Architectural standards — would apply to all buildings in the District, removing the current 10,000 square foot applicability, and incorporate 5 to 10% minimum use of limestone on the front and side building facades. • Corridor Landscaping - Matching deciduous canopy trees in strong geometric designs characterized by even spacing that create visual rhythm and repetition; Low limestone planter walls (limestone to match that used in NRH gateway pylons). Staff is proposing to keep current street landscape quantity requirements (1 large tree per 50 feet of frontage, 10 shrubs per 50 feet of frontage or solid parking lot screening), require 50-foot spacing of select large trees, ornamental/small trees permitted at driveways only, and reduce required width to 10 feet. Option 1: 6% of property frontage's vertical plane shall be a limestone hardscape element, built in a broken or random-coursed ashlar masonry style 24" > 36" in height. Option 2: 36" bollards placed 50' on-center, off-set from canopy trees; shrubs between. • Residential screening - Increase minimum required residential screening wall from 6' masonry to 8' masonry and walls to have limestone element (i.e. columns or 100% of wall). • Land Uses — examples were given of uses that would be prohibited in the District. Council generally concurred with the concepts presented with the exception of incorporating 5 to 10% minimum use of limestone on the front and side building facades. Council supported the limestone markers and bollards but was not supportive of placing the limestone requirement on building facades. City Council Minutes October 28, 2013 Page 3 B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.074, Texas Government Code - Personnel: to Deliberate the Employment, Evaluation, Duties of Public Employees - City Manager and City Secretary Mayor Trevino announced at 6:27 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to the following section: 1) Section 551.074 to deliberate the employment, evaluation, duties of public employees, specifically the City Manager and City Secretary. C.0 Adjournment Mayor Trevino announced at 7:09 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order October 28, 2013 at 7:15 p.m. ROLL CALL Present: Oscar Trevino Mayor Tito Rodriguez Mayor Pro Tem, Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Jared Miller Assistant City Manager Karen Bostic Assistant City Manager City Council Minutes October 28, 2013 Page 4 Jimmy Perdue Director of Public Safety Vickie Loftice Managing Director Patricia Hutson City Secretary George Staples Attorney Absent: Tim Barth Council, Place 4 A.1 INVOCATION Councilwoman Wright Oujesky gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Wright Oujesky led the pledge of allegiance assisted by Cade and Cailee Coulson, North Ridge Elementary students. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) Proclamation for Red Ribbon Week Mayor Pro Tern Rodriguez presented a proclamation recognizing Red Ribbon Campaign Week to Deborah Coulson, North Ridge Elementary principal, and her children Cade and Cailee Coulson. A.4 SPECIAL PRESENTATION AND RECOGNITION(S) Presentation of the Scenic City "Gold" Certification by Scenic Texas Margaret DeMoss and Judy Harman of the Scenic Texas Board of Directors presented the City Council with the Scenic City "Gold Certification". Councilwoman Wright Oujesky received the award on behalf of the City. The Scenic City Certification Program is a project of Scenic Texas. The Program recognizes Texas cities that implement high-quality scenic standards for public roadways and public spaces. Mayor Trevino recognized Clayton Comstock, Senior Planner, for his efforts in obtaining the certification for the City. A.5 SPECIAL PRESENTATION AND RECOGNITION(S) City Council Minutes October 28, 2013 Page 5 Presentation of the 2013 Certificate of Achievement for Planning Excellence by the Texas Chapter of the American Planning Association Wendy Shabay, AICP, President of the Texas Chapter of the American Planning Association, presented the City with the 2013 Certificate of Achievement for Planning Excellence. Councilman Turnage along with Clayton Comstock, Senior Planner, Randy Shiflet, Planning & Zoning Commission Chair and Steven Cooper, Jerry Tyner and Kathy Luppy, Planning & Zoning Commission members received the award. A.6 CITIZENS PRESENTATION None. A.7 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF OCTOBER 14, 2013 CITY COUNCIL MEETING B.2 CANCELLATION OF THE NOVEMBER 25 AND DECEMBER 23 CITY COUNCIL MEETINGS B.3 APPROVE PURCHASE OF FRAZER AMBULANCE FROM DALLAS DODGE CHRYSLER JEEP IN THE AMOUNT OF $187,775 B.4 APPROVE PURCHASE OF HEAVY-DUTY VEHICLE LIFT SYSTEM FROM STERTIL-KONI IN THE AMOUNT OF $69,438 B.5 APPROVE PURCHASE OF POLICE DEPARTMENT AND FIRE DEPARTMENT VEHICLES FROM RELIABLE CHEVROLET IN THE AMOUNT OF $288,407.42 COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. City Council Minutes October 28, 2013 Page 6 C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. D.1 RP 2013-04 CONSIDERATION OF A REQUEST FROM JOHN SARGENT FOR A REPLAT FOR LOTS 4R1 & 3R2, BLOCK 1, TAPP ADDITION ON 1.083 ACRES LOCATED AT 5205 RUFE SNOW DR. APPROVED John Sargent, representing Oneida Realty Company and John Cordle, JEA HydroTech Engineering, came forward to request approval of a replat for two commercial lots. The replat will allow for the redevelopment of the property from one restaurant business into two separately platted restaurant businesses, including a new Grandy's in place of the existing one. Clayton Comstock, Senior Planner presented Staff's report and Planning and Zoning Commission's recommendation for approval: COUNCILMAN WELCH MOVED TO APPROVE RP 2013-04, A REPLAT FOR LOTS 4R1 AND 3R2, BLOCK 1 TAPP ADDITION. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. D.2 RP 2013-07 CONSIDERATION OF A REQUEST FROM RSMC PROPERTIES FOR A REPLAT FOR LOT 2R1, BLOCK 1, TAPP ADDITION ON 1.181 ACRES LOCATED AT 5209 RUFE SNOW DR. APPROVED Ron McFarland, 6553 Lakeside Circle, North Richland Hills, owner, came forward to request approval of the replat. Mr. McFarland purchased the property 8 years ago and it is the current location of Sparks Sports Bar / Dickey's BBQ. A portion of the property was conveyed to the property owner by metes and bounds and Mr. McFarland is requesting to replat the property into one lot. City Council Minutes October 28, 2013 Page 7 Clayton Comstock, Senior Planner presented Staff's report and Planning and Zoning Commission's recommendation for approval. The property is currently platted as Lot 2R and the northern portion of Lot 3R-1, Block 1 Tapp Addition. The original 3R-1 was subdivided by metes and bounds and conveyed to the property owners on either side. This plat along with Item D.1 (RP 2013-04) will properly plat Lot 3R-1 . COUNCILMAN TURNAGE MOVED TO APPROVE RP 2013-07, A REPLAT FOR LOT 2R1, BLOCK 1 TAPP ADDITION. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 DISCUSSION AND CONSIDERATION OF ORDINANCE NO. 3279 AUTHORIZING THE ISSUANCE OF "CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 2013" AND RESOLVING OTHER MATTERS INCIDENT AND RELATED THERETO APPROVED Mr. Larry Koonce, Director of Finance, presented the item. Council is being asked to consider the sale of $8,890,000 of Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation (C.O.$). The C.O.s will finance the following projects: $1,330,000 for Utility System Projects; $1,200,000 for the Animal Adoption and Rescue Center; $3,400,000 for Construction of City Point Drive; $860,000 for the replacement of an ambulance and a Fire Rescue Pumper; $100,000 for the replacement of a dump truck; and $2,000,000 for intersection improvements and utility burial on Boulevard 26 (TIF1). Debt service payments for the utility projects will be made from utility fund revenues and debt service payments for Boulevard 26 improvements will be made from TIF No. 1 taxes. The City's bond ratings were reaffirmed by both credit rating agencies. Moody's Investors Service reaffirmed the City's credit rating of Aa2 and Standard and Poor's has reaffirmed the City's credit rating of AA+. City Council Minutes October 28, 2013 Page 8 Mr. Koonce introduced David Medanich, First Southwest Company, Financial Advisory firm. Mr. Medanich presented the bid packet for the sale of $8,890,000 Certificates of Obligation and $20,945,000 General Obligation Refunding and Improvement Bonds (Agenda Item F.2). Mr. Medanich presented agenda item F.2 with agenda item F.1 with Council taking action on each item separately. The lowest bonds for the $20,945,000 for the General Obligation Refunding and Improvement were offered by Robert W. Baird & Co., Inc. at a true interest cost of 3.347327%. The refunding issue resulted in a savings of $368,000 to the City. The lowest bonds for the $8,890,000 C.O.s were offered by BOSC, Inc at a true interest cost of 3.146421%. COUNCILMAN WHITSON MOVED TO ADOPT ORDINANCE No. 3279 AUTHORIZING THE ISSUANCE OF "CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM (LIMITED PLEDGE) REVENUE CERTIFICATES OF OBLIGATION, SERIES 2013"; APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT AND A PURCHASE CONTRACT IN RELATION TO SUCH CERTIFICATES AND THE APPROVAL AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.2 CONSIDER ALL MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF "CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2013", INCLUDING THE ADOPTION OF ORDINANCE NO. 3280 AUTHORIZING THE ISSUANCE OF SUCH BONDS AND PROVIDING FOR THE REDEMPTION OF THE OBLIGATIONS BEING REFUNDED APPROVED Item F.2 was presented with agenda item F.1 by Mr. David Medanich, First Southwest Company, Financial Advisory firm. Council took action on each item separately. Item is to consider a general obligation (G.O.) bond sale and the refunding of General Obligation Refunding Bonds. The G.O. proceeds will be used for the following projects: City Hall (2012 bond election) $13,000,000; Animal Shelter (2003 bond election) $1,300,000; Jennings Drive / Dude Court (2003 bond election) $610,000; North Tarrant Parkway Improvements (2003 bond election) $550,000; and Smithfield Road (Davis Boulevard to Mid Cities Blvd) (2003 bond election) $1,650,000. COUNCILMAN LOMBARD MOVED TO ADOPT ORDINANCE No. 3280 AUTHORIZING THE ISSUANCE OF "CITY OF NORTH RICHLAND HILLS, TEXAS, GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2013"; PROVIDING FOR THE REDEMPTION OF THE OBLIGATIONS BEING REFUNDED AND APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING City Council Minutes October 28, 2013 Page 9 AGENT/REGISTRAR AGREEMENT, SPECIAL ESCROW AGREEMENT AND A PURCHASE CONTRACT IN RELATION TO SUCH BONDS AND THE APPROVAL AND DISTRIBUTION OF A PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL STATEMENT. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.3 APPROVE CONSULTING CONTRACT WITH SCIENS TECHNOLOGY TO EVALUATE THE REPLACEMENT OF POLICE/FIRE COMPUTER SYSTEMS IN THE AMOUNT OF $89,450 APPROVED Mike Hamlin, Assistant Police Chief, presented the item. Council is being asked to consider a contract with a public safety computer-aided dispatch and records management system (CAD/RMS) consultant to assist with the acquisition of a replacement CAD/RMS. A contract with Sciens Consulting has been negotiated for $89,450. Police, Fire, and Information Services Departments' staff members as well as the shared services cities' police chiefs (Haltom City, Richland Hills, and Watauga) have interviewed Sciens Consulting. The partner cities have agreed to pay a percentage of the consulting costs. North Richland Hills' portion is $46,514 (52% of the total cost), and the remaining 48% will be reimbursed by the three partner cities. COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSULTANT CONTRACT WITH SCIENS CONSULTING IN THE AMOUNT OF $89,450. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.4 AUTHORIZE PAYMENT, IN THE AMOUNT OF $305,648.64, TO MOTOROLA FOR ANNUAL PUBLIC SAFETY RADIO MAINTENANCE AGREEMENT APPROVED Steve Tinney, Fire Chief, presented the item. Council is being asked to authorize payment to Motorola for the annual maintenance agreement for all Motorola Public Safety radios and related equipment. The City shares maintenance costs through an interlocal agreement with the Cities of Bedford, Euless, Keller, Haltom City, Southlake, Colleyville, Grapevine, Richland Hills and Tarrant County. North Richland Hills pays the amount in full and the other entities' reimburse the City for their share of the radio maintenance. North Richland Hills portion of the contract is $31,404.49. City Council Minutes October 28, 2013 Page 10 COUNCILWOMAN WRIGHT OUJESKY MOVED TO AUTHORIZE PAYMENT TO MOTOROLA IN THE AMOUNT OF $305,648.64 FOR THE RADIO MAINTENANCE AGREEMENT. MAYOR PRO TEM RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.5 APPOINTMENTS TO NAMING BOARD APPROVED Patricia Hutson, City Secretary, presented the item. Council is being asked to approve the Mayor's appointments to the Naming Board. Ordinance provides the Mayor, subject to Council approval, makes the appointments to the three member council committee annually. The Mayor is recommending the appointment of Councilwoman Wright Oujesky, Councilman Lombard and Councilman Turnage to the Naming Board. COUNCILMAN WELCH MOVED TO APPROVE THE RECOMMENDATION OF THE MAYOR TO APPOINT COUNCILWOMAN WRIGHT OUJESKY AND COUNCILMEN LOMBARD AND TURNAGE TO THE NAMING BOARD. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.6 APPOINTMENT OF CHAIR TO REINVESTMENT ZONE NUMBER 1 (TIF 1) AND CHAIR TO REINVESTMENT ZONE NUMBER 2 (TIF 2) APPROVED Patricia Hutson, City Secretary, presented the item. Council is being asked to appoint a Chair to Reinvestment Zone Number 1 (TIF 1) and Reinvestment Zone Number 2 (TIF 2). The Bylaws for the TIFs provide that Council is to appoint annually a chair to each of the TIFs. Mayor Trevino opened the floor for nominations. COUNCILMAN WHITSON MOVED TO APPOINT MAYOR TREVINO AS CHAIR TO TIF 1 AND TIF 2. MAYOR PRO TEM RODRIGUEZ SECONDED THE NOMINATION. There being no other nominations, Mayor Trevino called for the vote. MOTION TO APPROVE CARRIED 6-0. City Council Minutes October 28, 2013 Page 11 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Welch made the following announcements. Early voting for the election to amend the state constitution continues through Friday, November 1st. You can vote early at the Dan Echols Center or the North Richland Hills Public Library. For more information, please call 817-831-8683 or visit tarrantcounty.com and click on the elections link. The Northeast Recycles Day Flea Market will be held from 8 a.m. to 2 p.m. on Saturday, November 9th. This event will take place in the parking lot at Boulevard 26 and Broadway Avenue. Vendors will be selling used items at bargain prices. There will be onsite paper shredding from 9 a.m. to noon, or until the truck is full. Shoppers may also drop off unwanted electronic equipment for recycling. For more information, please call 817-427-6651. The City of North Richland Hills invites you to attend the annual Veterans Day Celebration on Monday, November 11th at Liberty Park. This special event will honor all who have served our country. The ceremony will begin at 11 a.m. For more information, please call 817-427-6620. Kudos Korner — Sarah Green of the Parks & Recreation Department. A citizen recently emailed praise to the City and to artist Sarah Green for the Signal Art Program. He said the program is a "fantastic idea" and called Sarah's artwork "awesome." His said his 10 year old also likes the artwork and they are planning a family bike ride to see as many of the signal art boxes as possible. "Thanks again for your work. I'm sure there are many people enjoying it as much as we are," he added. H.2 ADJOURNMENT City Council Minutes October 28, 2013 Page 12 Mayor Trevino adjourned the meeting at 8:03 p.m. /k/�,� Oscar revino - 'n!yor ATTEST: raalee'ltAlalte"--- Patricia Hutson, City Secretary t.