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Home My WebLink AboutCC 2014-01-13 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JANUARY 13, 2014 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 13th day of January 2014 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tito Rodriguez Mayor Pro Tem, Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin James Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Mike Hamlin Assistant Police Chief Mike Young Assistant Police Chief Laury Fiorello Assistant Finance Director Chun Mezger Humane Services Supervisor Jo Ann Stout Neighborhood Services Director Stan Tinney Fire Chief Kirk Marcum Assistant Fire Chief Kyle McAfee Assistant Fire Chief Chris Amarante Director of Facilities & Construction Don Wertzberger Project Manager Patrick Hillis Human Resources Director Gregory VanNieuwenhuize City Engineer Jason Moore Management Assistant— Public Works Dave Pendley Building Official City Council Minutes January 13, 2014 Page 2 Call to Order Mayor Trevino called the work session to order at 6:01 p.m. A.0 Discuss Items from Regular City Council Meeting There were no questions from Council. A.1 Animal Shelter Project Update Jimmy Perdue, Public Safety Director presented a PowerPoint presentation updating Council on the new Animal Adoption and Rescue Center project. Staff presented the construction project cost at the last Council meeting. Council directed staff to seek options to reduce the cost of the facility without reducing the size or changing the character of the facility. Based on the input provided by Council at the last meeting, staff has been able to reduce the best value base bid by $515,500 resulting in a revised construction price of $3,662,500. An item is on the regular agenda for Council to consider the recommendation of staff to accept the change order and the revised bid from the contractor. Mr. Hindman discussed with Council funding options for the additional money needed to construct the facility. Mr. Hindman recommended $700,000 be obtained from a Pay-as-You Go fund in the Capital Budget designed for unspecified projects and $300,000 be funded with certificates of obligation in the next bond sale. Councilwoman Wright Oujesky expressed concerns with the funding. Formal action was taken during the regular council meeting. A.2 City Hall Project Update Jimmy Perdue, Public Safety Director, presented a PowerPoint presentation updating Council on the new City Hall project. Council was advised of the timeline for the release of the construction documents to the bidders. Council was shown renderings of the material on the outside of the facility and renderings of the inside of the facility. Council was advised the project is on schedule. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.074, Texas Government Code - Personnel: to Deliberate the Appointment, Employment, and Duties of Public Employees to wit City Secretary City Council Minutes January 13, 2014 Page 3 Mayor Trevino announced at 6:33 p.m. that the Council would convene into Executive Session as authorized by Chapter 551, Texas Government Code, pursuant to Section 551.074 for personnel matters to deliberate the appointment, employment, and duties of public employees, to wit City Secretary. C.0 Adjournment Mayor Trevino announced at 6:53 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order January 13, 2014 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor Tito Rodriguez Mayor Pro Tem, Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples Attorney City Council Minutes January 13, 2014 Page 4 A.1 INVOCATION Councilman Turnage gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Turnage led the pledge of allegiance with help from Cub Scouts from Pack 321. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) - RECOGNIZING JARED MILLER FORMER ASSISTANT CITY MANAGER Mayor Trevino presented a proclamation to former Assistant City Manager Jared Miller recognizing him for his dedication and service to the City of North Richland Hills. A.4 SPECIAL PRESENTATION AND RECOGNITION(S) - KEEP NRH BEAUTIFUL CHRISTMAS LIGHTING WINNERS PRESENTED BY MAYOR PRO TEM RODRIGUEZ Keep NRH Beautiful Commission Chair Kathy Luppy and Mayor Pro Tern Rodriguez presented a certificate and gift certificate to the 2013 Holiday Lighting Contest winners. The winners were: AREA 1 Charles & Dianna Darden, 6616 Briley Drive AREA 2 Rick & Penny Frazier, 4415 Mackey AREA 3 Paul & Judy Paschall, 4809 Fairway AREA 4 Robert Simmons, 7437 North Richland Boulevard AREA 5 Gary & Dianne Spradling, 8609 Lantana AREA 6 Chuck O'Toole, 7141 Goodnight Ranch Road AREA 7 Cameron & Nicole Weiss, 7205 Stoneybrooke AREA 8 Ashlee & Mike Kelley, 7603 Douglas AREA 9 Steven & Tamra Pfeifer, 8200 Wood Ridge Drive City Council Minutes January 13, 2014 Page 5 A.5 CITIZENS PRESENTATION Faye Beaulieu, Tarrant County United Way representative, expressed her thanks to the City of North Richland Hills for their generous contribution in the 2013 United Way Campaign. Ms. Beaulieu was unable to attend the December Council Meeting due to inclement weather. The City of North Richland Hills employees raised a total of $42,171.98 during the campaign. A.6 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF DECEMBER 9, 2013 CITY COUNCIL MEETING B.2 APPROVE INVESTMENT STRATEGY AND INVESTMENT POLICY - RESOLUTION NO. 2014-001 B.3 AUTHORIZE JURISDICTIONAL LAW ENFORCEMENT AGREEMENT WITH TARRANT COUNTY COLLEGE DISTRICT B.4 AUTHORIZE A ONE YEAR CONTRACT EXTENSION WITH REPUBLIC WASTE SERVICES OF TEXAS, LTD. FOR SOLID WASTE AND RECYCLING SERVICES COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. City Council Minutes January 13, 2014 Page 6 C.0 PUBLIC HEARINGS C.1 SUP 2013-06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM RALPH SCHWAB FOR A SPECIAL USE PERMIT FOR AN ACCESSORY STRUCTURE LARGER THAN 500 SQUARE FEET ON 2.23 ACRES LOCATED AT 8713 STEWART DRIVE - ORDINANCE NO. 3290 APPROVED Mayor Trevino opened the public hearing and called on the applicant to come forward. Ralph Schwab, 8713 Stewart Drive, the applicant came forward. Mr. Schwab explained that he was requesting a special use permit for an accessory building to store his motor home. He was available to answer any questions Council may have. John Pitstick, Planning and Development Director, summarized the item. Ralph Schwab is requesting a Special Use Permit for an existing accessory structure greater than 500 square feet in area on a single-family property located at 8713 Stewart Drive. Recently, it was brought to the City's attention that a new large metal accessory building had been built on Stewart Drive without City Council approval of a Special Use Permit or any building permits or inspections. This SUP application is therefore a retroactive approval request of an existing accessory building totaling approximately 3,100 square feet with an additional 700 square foot carport. One 1,600 square foot portion of the building has been there for decades, but an addition of 1,500 square feet was made recently. If the Special Use Permit is approved, city staff will be able to officially issue the building permit, inspect the building, and permit it to be occupied. The Planning & Zoning Commission recommended approval subject to the applicant's agreement to apply a four-foot masonry wainscot to the building and carport columns. The applicant has agreed to: 1. Apply the four foot masonry wainscot to the entire building as well as the carport columns; 1. Paint the white doors a color that is more neutral and less stark; and 2. Replace the light fixture(s) to conform to current outdoor lighting standards. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. City Council Minutes January 13, 2014 Page 7 COUNCILMAN TURNAGE MOVED TO APPROVE ORDINANCE No. 3290; SUP 2013-06 WITH THE FOLLOWING CONDITIONS: 1) APPLY THE FOUR FOOT MASONRY WAINSCOT TO THE ENTIRE BUILDING AND FULL MASONRY TO THE CARPORT COLUMNS; 2) PAINT THE WHITE DOORS A COLOR THAT IS MORE NEUTRAL AND LESS STARK; 3) REPLACE THE LIGHT FIXTURE(S) TO CONFORM TO CURRENT OUTDOOR LIGHTING STANDARDS; AND 4) WORK TO BE COMPLETED WITHIN 90 DAYS. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. D.0 PLANNING & DEVELOPMENT Items to follow do not require a public hearing. D.1 FP 2013-10 CONSIDERATION OF A REQUEST FROM MONTAGE DEVELOPMENT FOR A FINAL PLAT OF STEWARD ESTATES, 15 RESIDENTIAL LOTS AND 2 OPEN SPACE LOTS ON 5.508 ACRES LOCATED AT 6721 CRANE ROAD APPROVED Councilman Welch left the Council Meeting at 7:49 p.m. Mayor Trevino announced Councilman Welch was the engineer of record for the project and would be abstaining from discussion and voting. An affidavit of disqualification has been completed by Councilman Welch and filed with the City Secretary stating the nature of the interest was he was engineer of record for the project. Mayor Trevino called on the applicant to come forward and present the item. Derek Murway, representing Montage Development, came forward with a request for a final plat. Mr. Murway advised that he had been in contact with the neighbors and some additional drainage improvements were being made. Council questioned if he had obtained the drainage easement from the two lots on Paula Court. Mr. Murway advised that the owners of the two lots signed an easement yesterday. The drainage improvements will include a grass swale between the two lots and some grading work around the foundation of the homes. John Pitstick, Director of Development, presented staff's report and the Planning and Zoning Commission's recommendation of approval subject to the owner of Lot 13, City Council Minutes January 13, 2014 Page 8 Block 11 Glenann Addition being in agreement with the requested variance. Since the Planning and Zoning meeting, the applicant has obtained easements from the two impacted property owners. Because the property owners did not want a concrete flume the developer is making some grading improvements and is requesting a variance not to be required to build the concrete structure but would adhere to the construction standards for a concrete flume. Mr. Pitstick advised Council that to approve the variance they must make findings based upon the evidence presented that: 1) The conditions upon which the request for a variance is based are unique to the property and are not applicable generally to other properties; 2) A tract has peculiar physical surroundings, severe topographical conditions, or unique environmental qualities worthy of protection; 3) Where a hardship to the owner would result rather than a mere inconvenience; or 4) The variance will not have an adverse effect on the intent of these provisions or the comprehensive land use plan. COUNCILMAN LOMBARD MOVED TO APPROVE FP 2013-10 BASED ON THE FACT THAT THE FOUR CONDITIONS FOR GRANTING THE VARIANCE HAVE BEEN MET. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0-1, COUNCILMAN WELCH ABSTAINING. Councilman Welch returned to the Council dais at 8:01 p.m. D.2 RP 2013-13 CONSIDERATION OF A REQUEST FROM CLAYMOORE ENGINEERING FOR A REPLAT FOR LOTS 2R1 AND 2R2, BLOCK 1, DAVIS- NORTH TARRANT PARKWAY ADDITION ON 15.394 ACRES LOCATED AT 8450 DAVIS BOULEVARD APPROVED Mayor Trevino called on the applicant to come forward and present the item. Matt Orr, Claymoore Engineering, 1105 Cheeks Sparger Road, came forward with a request to create two separate lots, one for the client to retain and the other for another company to purchase. There was previous development planned for this property, but at this time there is no knowledge of the intended development. He was available to answer any questions Council may have. John Pitstick, Planning and Development Director, presented Staff's Report and the Planning and Zoning Commission's recommendation of approval. The property, owned by North Richland Centre I, LP, and Randall's Properties, Inc., is currently platted as Lot 2, Block 1, Davis-North Tarrant Parkway Addition while the deed records show the property has been subdivided by metes and bounds after platting, hence the multiple City Council Minutes January 13, 2014 Page 9 property owners. The primary purpose of the plat is to correct lot boundaries in preparation for formal conveyance and future development. COUNCILMAN WELCH MOVED TO APPROVE RP 2013-13. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 AUTHORIZATION FOR CONSTRUCTION CONTRACT FOR NEW ANIMAL SHELTER AND APPROVING PROJECT CHANGE ORDER #1 APPROVED Jimmy Perdue, Public Safety Director, summarized the item. City Council is being asked to authorize the City Manager to execute a construction contract with Modern Contractors for the construction of a new Animal Adoption and Rescue Center in the amount of $4,178,000 and approve change order #1 to the contract, which reduces the contract amount by $515,500 making the final approved contract amount $3,662,500. Voters approved in the 2003 bond election general obligation bond funds that when combined with donations would support the construction of a new facility at an estimated project cost of $3,000,000. Due to the increase in construction costs, a revised project budget of $3,413,850 was established for the project. Requests for Qualifications were issued and the bids received were over budget. A City Manager appointed committee reviewed the bids. The committee reviewed the bids based on which proposal offered the best value to the City and ultimately recommended awarding the construction bid to Modern Contractors with a base bid of $4,178,000. Following the selection, city staff met with representatives of Modern Contractors and Quorum Architects to value engineer the project and look for potential reductions in the overall cost of the project. The goal was to avoid reducing the size of the facility as well as the general feel of the building. The group was able to identify savings of $515,000 while still maintaining the character of the original design. This reduction makes the final construction budget $3,662,500. Councilwoman Wright Oujesky advised she could not support the project for financial reasons. City Council Minutes January 13, 2014 Page 10 Councilman Lombard requested the City Manager to address the funding of the additional money needed for the project. Mr. Hindman advised $700,000 could be obtained from a pay-as-you-go funding source that is designed for unspecified projects and $300,000 could be obtained from next certificates of obligation bond sale. The debt service will remain in range and there will not be any impact on the tax rate. COUNCILMAN LOMBARD MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A CONSTRUCTION CONTRACT WITH MODERN CONTRACTORS FOR $4,178,000 FOR THE CONSTRUCTION OF THE NEW NRH ANIMAL ADOPTION AND RESCUE CENTER AND APPROVING PROJECT CHANGE ORDER #1 IN THE DEDUCTION AMOUNT OF $515,500. MAYOR PRO TEM RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-1; COUNCILWOMAN WRIGHT OUJESKY VOTING AGAINST. F.2 AWARD BID # 14-007 FOR BAYOU BANQUET DECKING MATERIAL AT NRH2O TO HOME DEPOT IN THE AMOUNT OF $60,631.40 APPROVED Vickie Loftice, Managing Director, presented the item. The City Council is being asked to award the contract for purchase of replacement decking material for the Bayou Banquet areas at NRH2O Family Waterpark to Home Depot. The current deck is wearing out and has started to warp and crack in numerous places. Over the years staff has patched and replaced smaller sections of decking, however, replacement decking of the same manufacturer and color is no longer available. For improved product performance and longevity staff is recommending Trex, a wood-alternative composite decking that is low maintenance and good quality. Staff recommends award of bid to Home Depot for NRH2O Bayou Banquet Decking material in the amount of $60,631.40. MAYOR PRO TEM RODRIGUEZ MOVED TO APPROVE ITEM F.2 TO AWARD BID # 14-007 FOR NRH2O BAYOU BANQUET DECKING MATERIAL TO HOME DEPOT IN THE AMOUNT OF $60,631.40. COUNCILMAN LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. G.0 EXECUTIVE SESSION ITEMS City Council Minutes January 13, 2014 Page 11 G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action required. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Barth made the following announcements. City Hall and other non-emergency city offices will be closed on Monday, January 20th. The NRH Public Library and Senior Center will also be closed. Garbage and recycling will be collected as normally scheduled. NRH2O is hosting the annual Polar Plunge on Saturday, January 25th benefiting the Special Olympics. Registration will begin at 9:00 a.m. and the event will start at 10:00 a.m. For more information, visit NRH2O.com/plunge. Kudos Korner - Campaign Chair Cecilia Barham and Team Captains Ricky Bryant, Tina Earle, James Edwards, David Smith, Kyle McAfee, and John Pitstick. A letter was received thanking city employees for putting time and effort into ensuring that the 2013 American Heart Association's Heart Walk was a success. More than 96 city employees participated in the walk raising $12,500. The association was grateful for everyone's dedication and looks forward to partnering with city employees again for the 2014 Heart Walk. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:23 p.m `d ��11,`uNlu�u ,y,,, ca / "11111 °' rev' — Mayor a� CH ATTEST: o�. fl %-$.1i •r= 1 .1-__210e/i/eve Viz; r �� Patricia Hutson, City Secret f'`,...*.,4-1` ��v l /p0∎2110