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HomeMy WebLinkAboutCC 2014-05-12 Agendas • CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY COUNCIL WORKROOM 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, May 12, 2014 6:00 P.M. A.0 Discuss Items from Regular City Council Meeting A.1 Quarterly Financial Status Report (10 Minutes) A.2 2014 Youth Advisory Committee's Project Proposal (10 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.074 Texas Government Code, to Deliberate the Appointment, Employment, Evaluation of Duties of a Public Officer or Employee: City Secretary, Municipal Court Judge and Alternates B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the purchase, exchange, lease or value of real property in the south sector of the City B.3 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the Lease of City Property (Mineral Leases) C.0 Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on May 9, 2014 at \,\'• a.m. 11,, _• 1 �- .sis'.nt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda—May 12,2014 Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, May 12, 2014 7:00 P.M. Hard copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: ❑ City Hall on the day of the meeting Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 10 a.m. the day of every regularly scheduled Council meeting. A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Lombard A.2 Pledge - Councilman Lombard A.3 Special Presentation(s) and Recognition(s) - Proclamation for Police Week presented by Mayor Pro Tem Rodriguez A.4 Special Presentation(s) and Recognition(s) - Resolution No. 2014-014 Recognizing Euless Mayor Mary Lib Saleh presented by Mayor Trevino A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. City Council Agenda—May 12,2014 Page 2 of 4 B.1 Approval of Minutes of April 28, 2014 Special City Council Meeting B.2 Approval of Minutes of April 28, 2014 City Council Meeting B.3 Approve an Agreement with Tarrant County Tax Assessor/Collector for the Collection of City Property Taxes - Resolution No. 2014-012 B.4 Approval of Agreement with the Todd Company for an Amount Exceeding $50,000 B.5 Award Contract for RFB # 14-022 for Supply and Installation of Pond Edge Erosion Treatment to Landshore Enterprises, LLC. in the Amount of$129,695. C.0 PUBLIC HEARINGS No items for this category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 Youth Advisory Committee's 2014 End of Year Report F.2 Appointment to Library Board - Place 6 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Whitson H.2 Adjournment All items on the agenda are for discussion and/or action. City Council Agenda—May 12,2014 Page 3 of 4 Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on May 9, 2014 at ' \'.2...\ a.m. s , I0 �►f t .sis -nt City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City Council Agenda—May 12,2014 Page 4 of 4 City of North Richland Hills Work Session Work Session Meeting Agenda North Richland Hills City Hall City Council Workroom 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, May 12, 2014 6:00 P.M. A.0 Discuss Items from Regular City Council Meetinq A.1 Quarterly Financial Status Report (10 Minutes) A.2 2014 Youth Advisory Committee's Project Proposal (10 Minutes) B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Section 551.074, Texas Government Code, to Deliberate the Appointment, Employment, Evaluation of Duties of a Public Officer or Employee: City Secretary, Municipal Court Judge and Alternates B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code, to Deliberate the purchase, exchange, lease or value of real property in the south sector of the City B.3 Executive Session: Pursuant to Section 551.072, Texas Government Code, to Deliberate the Lease of City Property (Mineral Leases) C.0 Adjournment 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.0 Discuss Items from Regular City Council Meeting 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.1 Quarterly Financial Status Report (10 Minutes) Presenter: Mark Mills, Budget Director Summary: At the May 12, 2014 City Council Work Session, staff will present the Quarterly Financial Status Report for the period ending March 31, 2014. General Description: Staff will present a quarterly financial status report to the City Council. This report will include a brief presentation that highlights the major operating funds of the City. The presentation will focus on revenue and expenditures to date in relation to expectations, followed by an opportunity for staff to address any questions. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.2 2014 Youth Advisory Committee's Project Proposal (10 Minutes) Presenter: Kristin James, Assistant to the City Manager Summary: Members of the Youth Advisory Committee will be presenting their 2014 Project Proposal regarding helmet laws in North Richland Hills. General Description: The city is fortunate to have the opportunity to use the Youth Advisory Committee to better understand the needs of the youth within the community, as well as educate them about municipal government. One way the committee achieves this is by developing a project that will affect the youth of North Richland Hills. The goal in having YAC complete this project was to allow members the opportunity to learn and be involved in the decision making process of local governments. It started with their ideas, and then they were required to do the necessary research, prepare the presentation and now bring it before City Council as an idea that may be pursued in the future. In January the Youth Advisory Committee met to discuss various ideas for the project proposal, and after much discussion and debate they decided to present to Council the possibility implementing a new ordinance requiring all children to wear helmets while operating a bicycle, rollerblades /skate, scooters and/or skateboards. As mentioned above, the primary purpose of this item is to help educate YAC members in the decision making process of local governments and to receive input from the potential future leaders of the community. This agenda item is for informational purposes and no action is being requested from Council at this time. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.1 Executive Session: Pursuant to Section 551.074 Texas Government Code, to Deliberate the Appointment, Employment, Evaluation of Duties of a Public Officer or Employee: City Secretary, Municipal Court Judge and Alternates Presenter: Mark Hindman, City Manager 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the purchase, exchange, lease or value of real property in the south sector of the City Presenter: Craig Hulse, Economic Development Director 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.3 Executive Session: Pursuant to Section 551.072, Texas Government Code to Deliberate the Lease of City Property (Mineral Leases) Presenter: Karen Bostic, Assistant City Manager 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. C.0 Adjournment City of North Richland Hills Regular Session City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, May 12, 2014 7:00 P.M. A.0 Call to Order - Mayor Trevino A.1 Invocation - Councilman Lombard A.2 Pledge - Councilman Lombard A.3 Special Presentation(s) and Recognition(s) - Proclamation for Police Week Presented by Mayor Pro Tem Rodriquez A.4 Special Presentation(s) and Recognition(s) - Resolution No. 2014 -014 Recognizing Euless Mayor Mary Lib Saleh presented by Mayor Trevino A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.6 Removal of Item(s) from the Consent Agenda B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of April 28, 2014 Special City Council Meetinq B.2 Approval of Minutes of April 28, 2014 City Council Meeting B.3 Approve an Agreement with Tarrant County Tax Assessor /Collector for the Collection of City Property Taxes - Resolution No. 2014 -012 B.4 Approval of Agreement with the Todd Company for an Amount Exceedinq $50,000 B.5 Award Contract for RFB # 14 -022 for Supply and Installation of Pond Edge Erosion Treatment to Landshore Enterprises, LLC. in the Amount of $129,695. C.0 PUBLIC HEARINGS ivo items Tor finis category. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. E.0 PUBLIC WORKS No items for this category. F.0 GENERAL ITEMS F.1 Youth Advisory Committee's 2014 End of Year Report F.2 Appointment to Library Board - Place 6 G.0 EXECUTIVE SESSION ITEMS G.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda H.0 INFORMATION AND REPORTS H.1 Announcements - Councilman Whitson H.2 Adjournment 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.0 Call to Order - Mayor Trevino 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.1 Invocation -Councilman Lombard 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.2 Pledge - Councilman Lombard 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.3 Special Presentation(s) and Recognition(s) - Proclamation for Police Week presented by Mayor Pro Tern Rodriguez Presenter: Jimmy Perdue, Public Safety Director H CITY OF NORTH RICHLAND HILLS PROCLAMATION WHEREAS, the Congress and President of the United States have designated May 15th as Peace Officers Memorial Day, and the week in which it falls as Police Week; and WHEREAS, the members of the North Richland Hills Police Department play an essential role in safeguarding the rights and freedoms of the citizens of North Richland Hills; and WHEREAS, it is important that all citizens know and understand the problems, duties and responsibilities of their police department, and that members of our police department recognize their duty to serve the people by safeguarding life and property, by protecting them against violence or disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; and WHEREAS, the North Richland Hills Police Department has grown to be a modern and scientific law enforcement agency which unceasingly provides a vital public service; NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Oscar Trevino, Mayor of the City of North Richland Hills do hereby proclaim the week of May 11 — May 17, 2014 as io 010 lei W■yj 0101 INA AND FURTHER PROCLAIM May 15, 2014, as aWb►.11y001a1a11y01 :Oyu1111uM: Ella MATA and call upon all citizens of North Richland Hills and upon all patriotic, civic and educational organizations to observe the week of May 11 through 17, 2014, as Police Week in which all of our people may join in commemorating police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have established for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of North Richland Hills to be affixed this the 12th day of May 2014. Oscar Trevino, Mayor 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.4 Special Presentation(s) and Recognition(s) - Resolution No. 2014 -014 Recognizing Euless Mayor Mary Lib Saleh presented by Mayor Trevino Presenter: Mayor Oscar Trevino /Mark Hindman Summary: This item recognizes City of Euless Mayor Mary Lib Saleh for her service to Tarrant County and the Dallas -Fort Worth Region. General Description: Mayor Mary Lib Saleh was elected the first female mayor of Euless in 1993 after serving two years as a council member and two years as mayor pro tem. Prior to her council elections, Mayor Saleh was an at -home mother of five children. She was active in church, scouts, school activities, the PTA, and she holds a Texas Lifetime Membership in the PTA. She now has seven wonderful grandchildren and ten children (all five children are married). During Mayor Saleh's tenure, Euless has developed a top notch library, which has been voted the best in Northeast Tarrant County, a State recognized municipal golf course; a premier park modeled after the great baseball stadiums in the United States, a state of the art police and courts facility; new public works and parks buildings; a new fire station; and a revitalization of all city buildings, including City Hall. Additionally, Veterans Park was dedicated in 2005, complete with a beautiful Eagle and Liberty Bell sculpture. Mayor Saleh serves on a number of local Boards that address healthcare, business, and transportation. She is a proponent of public art, historical preservation, and education, and has been instrumental in bringing talented people together who have been successful in documenting the history of the city through photographs, written histories, and historical markers. Mayor Saleh spearheaded an art program that has produced ten beautiful original bronze statues created by a Texas artist, along with original art work in city facilities. In addition to public art around the city, Mayor Saleh formed the Euless Library Foundation to enhance the artistic image of the library and provide educational programs. As a result, the Foundation has provided two bronze statues for the library grounds, additional statues inside the library and a glass art piece, "Blooms of Enlightenment ". In support of education, Mayor Saleh formed the Women in Government organization for Tarrant County elected women, and directed the formation of the Mayor's Roundtable as a branch of the Northeast Leadership Forum. Under Mayor Saleh's leadership, the City of Euless won the prestigious U.S. Conference of Mayors City Livability Award in 2006 for a composting program developed for its citizens. Euless was also selected by Business Week as the Best Small City in Texas to Raise Children in 2008 and by Money Magazine as one of the top Best Small Cities in the United States. The North Texas Council of Governments Regional Cooperation Award was shared with Euless, Bedford and Hurst for 2009, and in 2012, with Arlington, Euless, Fort Worth, and the DFW International Airport. Many organizations have recognized Mayor Saleh for her contributions and leadership, including the HEB Chamber of Commerce with the Clyde Mooney and the Gertrude Tarpley Spirit Award; The Women's Shelter with the Legacy of Women Honoree for Volunteerism; and she was chosen as Tarrant County's Most Influential Woman in 1998. Mayor Saleh, the first lady of Euless, has enjoyed much success during her tenure as mayor and has been instrumental in the development and growth of not only the city of Euless, but the entire region. After completing nine consecutive terms as a member of the Euless City Council and devoting many years as a public servant, she has announced that she will not seek a tenth term on the Euless City Council. Recommendation: Approve Resolution No. 2014 -014 commending Mayor Mary Lib Saleh of the City of Euless for her dedicated service to Tarrant County and the Dallas -Fort Worth Region. 10114 IN=R-10lItej11C01241L4 WWill E Ell E! A RESOLUTION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS COMMENDING MAYOR MARY LIB SALEH OF THE CITY OF EULESS FOR HER DEDICATED SERVICE TO TARRANT COUNTY AND THE DALLAS — FORT WORTH REGION WHEREAS, the City Council of the City of North Richland Hills, Texas desires to recognize Mayor Mary Lib Saleh for 25 years of public service while serving as a member of the Euless City Council, including as Mayor for 21 years; and WHEREAS, she and her husband, Ray, and their five children have called Euless home since 1964; and WHEREAS, before being elected to the City Council in May 1989, Mayor Saleh served on the Library and the Parks Board and was instrumental in the formation of the Euless Library Foundation; and WHEREAS, she was elected the first female mayor of Euless in 1993 after serving two years as a council member and two years as mayor pro tem; and WHEREAS, a proponent of public art, historical preservation, and education, she played a key role in bringing talented people together who have been successful in documenting the history of the City of Euless through photographs, written histories, and historical markers, and has influenced the design of many bronze sculpture pieces installed throughout the City of Euless; and WHEREAS, in support of leadership development, Mayor Saleh formed the Women in Government organization for Tarrant County elected women, and directed the formation of the Mayor's Roundtable and Young Leaders organization as a branch of the Northeast Leadership Forum; and WHEREAS, while serving as Mayor, she demonstrated the qualities of a true ambassador of the City of Euless and has served and been recognized by many organizations for her contributions and leadership; and WHEREAS, after completing nine consecutive terms as a member of the Euless City Council and devoting many years as a public servant, she has announced that she will not seek a tenth term on the Euless City Council. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT we hereby commend the meritorious and dedicated service of Mayor Mary Lib Saleh to the City of Euless, Tarrant County and the Dallas -Fort Worth Region; and extend our warmest wishes for her enjoyment and continued prosperity in the years of relaxation that lie ahead. PASSED AND APPROVED this the 12th day of May, 2014 Is] kW901M'kgI ;411:1N[y:IWT124I1:III %` Oscar Trevino, Mayor ►:ri III =36 Monica Solko, Assistant City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.5 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. A.6 Removal of Item(s) from the Consent Agenda 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.1 Approval of Minutes of April 28, 2014 Special City Council Meeting Presenter: Monica Solko, Assistant City Secretary Recommendation: To approve the minutes of the April 28, 2014 Special City Council Meeting. MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — 2ND FLOOR, ADMINISTRATIVE CONFERENCE ROOM APRIL 28, 2014 SPECIAL MEETING The City Council of the City of North Richland Hills, Texas met in Special Meeting on the 28th day of April 2014 at 4:00 p.m. in the Administrative Conference Room. ;1011 W00 4 1 Present: Oscar Trevino Tito Rodriguez Rita Wright Oujesky Tom Lombard Tim Barth David Whitson Scott T urn age Staff: Mark Hindman Karen Bostic Jimmy Perdue Patrick Hillis A.0 Call to Order Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 City Manager Assistant City Manager Director of Public Safety Human Resources Director Mayor Trevino called the meeting to order on April 28, 2014 at 4:06 p.m. and called for Council approval to allow the following to join the meeting: Mark Hindman, City Manager, Karen Bostic, Assistant City Manager, Jimmy Perdue, Public Safety Director and Patrick Hillis, Human Resources Director. All of Council was in agreement to allow staff to join them. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Pursuant to Section 551.074 Personnel — to Conduct Interviews with Candidates for the City Secretary position and to Deliberate the Appointment and Employment of the City Secretary Mayor Trevino announced at 4:15 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.074 to conduct interviews with candidates for the City Secretary position and to deliberate the appointment and employment of the City Secretary. C.0 Adjournment Mayor Trevino adjourned the meeting at 5:45 p.m. Oscar Trevino — Mayor ATTEST: Monica Solko, Assistant City Secretary 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.2 Approval of Minutes of April 28, 2014 City Council Meeting Presenter: Monica Solko, Assistant City Secretary Recommendation: To approve the minutes of the April 28, 2014 City Council Meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — APRIL 28, 2014 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 28th day of April 2014 at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tito Rodriguez Rita Wright Oujesky Tom Lombard Tim Barth David Whitson Scott T urn age Tim Welch Staff Members: Mark Hindman Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Monica Solko George Staples Mary Peters Kristin James John Pitstick Larry Koonce Stan Tinney Clayton Comstock Laury Fiorello Greg VanNieuwenhuize Jason Moore Ron Newman Call to Order Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director Assistant City Secretary City Attorney Public Information Officer Assistant to the City Manager Director of Planning & Development Finance Director Fire Chief Senior Planner Assistant Finance Director Engineer Management Assistant— Public Works Recreation Program Manager Mayor Trevino called the work session to order at 6:31 p.m. A.0 Discuss Items from Regular City Council Meetinq There were no questions from Council. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code None. C.0 Adjournment Mayor Trevino announced at 6:32 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order April 28, 2014 at 7:00 p.m. I ;T01I WOU 41 Present: Oscar Trevino Tito Rodriguez Rita Wright Oujesky Tom Lombard Tim Barth David Whitson Scott T urn age Tim Welch Staff: Mark Hindman Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Monica Solko George Staples Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director Assistant City Secretary Attorney A.1 INVOCATION Councilwoman Wright Oujesky gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Wright Oujesky led the pledge of allegiance. None. A.3 SPECIAL PRESENTATION AND RECOGNITION(S) A.4 CITIZENS PRESENTATION Mayor Pro Tem Turnage presented a proclamation to members of the Patriots Motorcycle Club proclaiming the month of May as Motorcycle Safety and Awareness Month. None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF APRIL 14, 2014 CITY COUNCIL MEETING. COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. C.0 PUBLIC HEARINGS CA PUBLIC HEARING AND CONSIDERATION OF ORDINANCE ADOPTING YOUTH PROGRAMS STANDARDS OF CARE - ORDINANCE NO. 3307 APPROVED Mayor Trevino opened the public hearing. Mr. Ron Newman, Program Coordinator, presented a request for approval of an ordinance that will readopt the North Richland Hills Youth Programs Standards of Care. A public hearing and adoption of an ordinance is required by the Texas Department of Family and Protective Services for an exempt status for day care licensing. Municipal day camp youth programs for elementary age children are required to meet day care licensing requirements or file for an exemption. The City's day camp program meets, and in some areas exceeds, many of the standards in the State's regulations. The City's Standards of Care are provided to the parents of each program participant and are on the City's website. The Park Board reviewed the Standards of Care in April and recommends adoption. Mayor Trevino called for those wishing to comment on the Youth Programs Standards of Care. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILWOMAN WRIGHT OUJESKY MOVED To APPROVE ORDINANCE No. 3307. MAYOR PRO TEM RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.2 RP 2014 -02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JCP REALTY, LTD. FOR A REPLAT FOR LOTS 2R1 AND 2R2, BLOCK 1, SMITHFIELD CORNERS ADDITION ON 0.947 ACRES CURRENTLY DESCRIBED AS LOT 2R, BLOCK 1, SMITHFIELD CORNERS ADDITION AND LOCATED AT 6340 DAVIS BLVD; AND A DEVELOPER AGREEMENT FOR MUNICIPAL INFRASTRUCTURE COSTS APPROVED Mayor Trevino opened the public hearing and called on Clayton Comstock, Senior Planner, to present the item. Mr. Comstock summarized the item. JCP Realty, Ltd. is requesting approval of a replat to subdivide one 0.95 -acre vacant lot into two for the purpose of developing two single - story professional office buildings. The property is located near the southeast corner of Mid - Cities Blvd and Davis Blvd between the existing Liberty Bank and Walgreens. Because the upcoming improvements to the intersection of Davis Boulevard and Mid - Cities Boulevard will impact any sidewalk construction within the current right -of -way for Davis Boulevard, the developer has agreed to be responsible for the costs of such sidewalks when they are installed in the future (as part of the intersection improvements project). The Planning & Zoning Commission recommended approval by a 4 -0 vote. Mayor Trevino called on the applicant to present the item. John Campbell, owner/developer/builder of the project, came forward. Mr. Campbell explained that the request was to divide the property and construct two office buildings. The facade would be similar to the buildings on the neighboring properties. He was available to answer questions that Council may have. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. MAYOR PRO TEM RODRIGUEZ MOVED TO APPROVE RP 2014 -02. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.3 ZC 2014 -06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JANET MCCREADY FOR A ZONING CHANGE FROM R -1 SINGLE FAMILY RESIDENTIAL TO R -2 SINGLE FAMILY RESIDENTIAL ON 1.983 ACRES LOCATED AT 8708 STEWART DR. - ORDINANCE NO. 3306 ❑PPRC]VFn Mayor Trevino opened the public hearing on ZC 2014 -06 and announced that John Pitstick, Planning and Development Director would be presenting items C.3 (ZC 2014- 06) and D.1 (FP 2014 -05) together since they were related. Mr. Pitstick summarized the items. Janet McCready is requesting approval of a zoning change from "R -1" Single Family to "R -2" Single Family for a 1.98 -acre parcel at the southeast corner of Stewart Drive and Simmons Road. The applicant is simultaneously requesting to subdivide the 2 -acres into 5 lots (case FP 2014 -05), whereby two lots would front Simmons Road and three lots would front Stewart Drive. The Planning & Zoning Commission recommended approval by a 4 -0 vote. Mayor Trevino called on the applicant to come forward and present the items. Janet McCready, the property owner, came forward. Ms. McCready explained that the request was to build a home on the property. She was available to answer any questions Council may have. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing ZC 2014 -06 and called for the motion. COUNCILMAN LOMBARD MOVED To APPROVE ORDINANCE 3306; ZC 2014 -06. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PUBLIC WORKS Items to follow do not require a public hearing. D.1 FP 2014 -05 CONSIDERATION OF A REQUEST FROM JANET MCCREADY FOR A FINAL PLAT OF LOTS 1 -5, BLOCK 2, CREEKSIDE ESTATES ON 1.983 ACRES DESCRIBED AS TRACT 8L OF THE T. MARTIN SURVEY, ABSTRACT NO. 1 055 AND LOCATED AT 8708 STEWART DR. ❑ PPRC]VPn Item D.1 was presented and discussed in conjunction with the zoning request, agenda item C.3. Mayor Trevino entertained a motion for FP 2014 -05. COUNCILMAN WELCH MOVED To APPROVE FP 2014 -05. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.1 APPROVE A LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR IMPROVEMENTS TO RUFE SNOW DRIVE FROM MID - CITIES BOULEVARD TO 0.02 MILES SOUTH OF RIDGETOP ROAD - RESOLUTION NO. 2014 -011 APPROVED Mike Curtis, Managing Director, summarized the item. The Council is being asked to approve a new resolution authorizing the approval of the proposed Local Transportation Project Advance Funding Agreement (LPAFA) with TxDCT for the funding of the improvements to Rufe Snow Drive from Mid - Cities Boulevard to 0.02 miles south of Ridgetop Road (Capital Project No. ST0202). Since the 2006 approval of the LPAFA, new federal guidelines have resulted in the project requiring additional noise walls and wider lanes for the provision of bike lanes. The project's limits lie within a predominantly commercial corridor. Thus the additional right -of -way necessary to accommodate these wider lanes will cost more than if the right -of -way acquisition was from residential properties. Ultimately, these new federal guidelines have directly resulted in an approximate $5 million increase in the project's costs since the execution of the original LPAFA. Staff reached out to the North Central Texas Council of Governments (NCTCOG) to request additional federal funding for the project. Staff submitted a modification request for the May 2014 Transportation Improvement Plan (TIP) cycle to include additional federal funding for the project. Because of the required "80120 split" for these types of projects, the $5 million increase will be split with 80 %, or $4,000,000 funded by federal grants and 20 %, or $1,000,000 required to be funded by the City. However, Tarrant County has also awarded funding for the project, at $600,000, so the city's share is actually just over $475,000. Since the proposed LPAFA with the additional grant funds replaces the existing LPAFA, TxDCT requires the City to adopt a new resolution authorizing the approval of the proposed LPAFA. Staff recommends approval of Resolution No. 2014 -011. COUNCILMAN WELCH MOVED To APPROVE RESOLUTION No. 2014 -011. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.0 GENERAL ITEMS F.1 AWARD REQUEST FOR PROPOSAL NO. 13 -030 EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION SERVICES TO WITTMAN ENTERPRISES, LLC. ❑ PPRC]VPn Larry Koonce, Finance Director, summarized the item. This item is to award a contract to Wittman Enterprises, LLC for The City of North Richland Hills' Emergency Medical Services (EMS) billing and collection functions. The City outsources the billing and collections of emergency medical services and related activities. The City requested Requests for Proposals in accordance with city policy and proposals were received from five firms. The City's selection committee reviewed and evaluated the proposals and is recommending award to Wittman Enterprises, LLC. COUNCILWOMAN WRIGHT OUJESKY MOVED To APPROVE THE CONTRACT FOR EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION FUNCTIONS TO WITTMAN ENTERPRISES, LLC. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.2 APPOINTMENTS TO THE HEALTH FACILITIES DEVELOPMENT CORPORATION Craig Hulse, Economic Development Director, requested to present items F.2 and F.3 together since both the Health Facilities Development Corporation and Industrial Development Corporation have the same board members. Both boards currently have three vacant Board of Director positions and all of the Director's terms of office expired on June 30, 2013. Staff is recommending that the vacancies be filled by Mike Rigby, Steve Koons and Harry Johnson. The remainder of the board members are eligible and willing to be reappointed to both boards. Staff is recommending the appointments hold office for a term of six years or until successors are appointed as provided in the Corporations Bylaws. Staff recommends approval of the appointments to the Health Facilities Development Corporation and the Industrial Development Corporation. COUNCILMAN LOMBARD MOVED To APPOINT BOB HAMM, RICHARD WORD, DAVID MYERS, ROBERT HARRISON, MIKE RIGBY, STEVE ^COONS, AND HARRY JOHNSON TO SERVE UNTIL JUNE 30, 2020 ON THE HEALTH FACILITIES DEVELOPMENT CORPORATION. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 APPOINTMENTS TO THE INDUSTRIAL DEVELOPMENT CORPORATION APPROVED This item was presented and discussed with agenda item F.2. Mayor Trevino entertained a motion. COUNCILMAN LOMBARD MOVED To APPOINT BOB HAMM, RICHARD WORK, DAVID MYERS, ROBERT HARRISON, MIKE RIGBY, STEVE ^COONS, AND HARRY JOHNSON TO SERVE UNTIL JUNE 30, 2020 ON THE INDUSTRIAL DEVELOPMENT CORPORATION. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. G.0 EXECUTIVE SESSION ITEMS GA ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA 1CMI T H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Councilman Barth made the following announcements. Join us to celebrate Arbor Day on Saturday, May 3rd at 9 a.m.at the Common Ground Community Garden. There will be informational sessions on tree planting and environmental conservation. Free saplings will be given to the first 125 people in attendance. If you have questions or need more information, please contact the Parks & Recreation Department at 817- 427 -6620. The North Richland Hills Public Library is hosting a free comic book day event from 11 a.m. to 2 p.m. on Saturday, May 3rd. Enjoy comic book themed activities, crafts and book displays throughout the library. Free, age- appropriate comic books will be handed out while supplies last. Visit the library's website or call 817- 427 -6814 for more information. Kudos Korner - Michael Pastre in the Planning & Development Department. After encountering several problems with a contractor who didn't complete her home renovation project, a resident reached out to Michael Pastre in the Inspections office. She greatly appreciated Michael's time and efforts to help her solve the problems. "Your concern for my safety and wellbeing was very touching and meant a lot to me. It's very reassuring to know the City will stand behind its residents and help them out when need be" stated the resident. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:34 p.m. Oscar Trevino — Mayor ►:rid =36 Monica Solko, Assistant City Secretary 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.3 Approve an Agreement with Tarrant County Tax Assessor/Collector for the Collection of City Property Taxes - Resolution No. 2014 -012 Presenter: Mark Mills, Budget Director Summary: This agenda item is to request approval of an agreement with the Tarrant County Tax Assessor/Collector for the collection of city property taxes. General Description: The Tarrant County Tax AssessorlCollector has submitted its annual agreement for property tax collection services. The county has collected property taxes for the City of North Richland Hills since October 1993. During this time, staff has been pleased with the county's performance, customer service and the cost savings realized by the city. A copy of the agreement is attached for Council consideration. This agreement is essentially the same as the previous agreement and the proposed rate remains unchanged at $1.10 per parcel. The county maintained a rate of $0.50 per parcel from 1993 until 2008 when they went to $0.65. In 2012, the county raised the per parcel rate to $0.90 and again in 2013 to $1.10 per parcel. Although the rate did not increase for 2014, there is a small increase in the number of parcels. The total cost to the city is approximately $37,000 for this service. Staff believes the service provided by the Tax Assessor/Collector remains a good value. It would not be possible for the City of North Richland Hills to conduct the same service for the amount charged by Tarrant County. Recommendation: Approve Resolution No. 2014 -012. 10114 I N =R-101Itej11[01241L4 WWill E Ell K BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Manager be, and is hereby, authorized to execute an agreement with Tarrant County Tax Assessor /Collector to collect the ad valorem taxes of the City of North Richland Hills. PASSED AND APPROVED this the 12th day of May, 2014 Is] 11W 90 7Mkq [0l:i11:INIs]:IWA24I III: III %` Oscar Trevino, Mayor ►:ri III =36 Monica Solko, Assistant City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney 0 :1 =t0l►I=1Il=la %IK0I'1111 =Ikq 11il Mark C. Mills, Budget Director co TARRANT COUNTY TAX OFFICE 100 E. Weatherford, Room 105 - Fort Worth, Texas 76 196-0301 - 817-884-1100 co taxoffice@tarrantcounty,com April 11, 2014 Mr Mark Mills Budget Director PO Box 820609 North Richland Hills, TX 76182 Dear Mr. Mills, RON WRIGHT 'Tax Assessor-Collector I am pleased to enclose our tax collection contract for the coming year. Our collection fee for the coming year is $ 1. 10 per property tax account, the lowest collection fee of any urban county in Texas. The fee for out of county accounts will be $2.60 per account State law requires that I charge taxing entities my actual costs for tax collection. Enclosed are two original renewal contracts for the assessment and collection of your ad valorem taxes, by Tarrant County for the tax year 2014. After the contracts have been signed, please return BOTH copies to my office to the attention of Sheila Moore, Entity Liaison. I will mail a fully executed contract to you after the Commissioner's Court has made formal approval of the contract. This will be at the end of September, so the contract will be returned in October. If you require more than one original, please make a copy of the contract and mail all three back to any office. In order to have your contract in place prior to the upcoming tax season, I would ask that you have the properly executed contract returned to me no later than July 31, 2014. In addition to your 20 14 contract, I am enclosing an attorney confirmation form. Please fill out the requested information, sign and return to my office along with the collection contracts. You will be invoiced for your collection commission by January 31, 2015 with payment due no later than February 28, 2015. The time for rate calculations is rapidly approaching and many of you are already in budget preparations. Please remember the importance of getting the rate and exemption information to us prior to the September 12th rate submission deadline. My office will provide more information on this requirement in the near future. If you have questions, Please contact may Entity Liaison, Sheila Moore, at 817-884-1526, or you may contact me at 817 - 884 -1'106 or by e-mail rjwright@tarrantoounty,com. Sincerely, Ron Wright, Tax Assessor Collector Tarrant County Agreement For tire Collection oj'Taxes COUNTY OF TARRANT Agreement made this day of 2014, by and between the Tarrant County Tax IT_ Assessor/Collector, herciria­fter referred to as ASSESSOR/COLLEC'TOR, and Tarrant County, hereinafter referred to as the COUNTY, both of whom are addressed at 100 E. Weatherford Street, Fort Worth, Texas 76196-0301, and the City of North Richland Hills hereinafter referred to as City, whose address is PO Box 820609, North Richland Hills, TX 76181 PURPOSE, OFAGRE'EMENT The purpose of this Agreement is to state the terms and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the City. NOW THEREFORE, in considerati�on of the mutual promises herein contained, the parties hereto agree as follows: L SER PICES TO BE PERFOAME D The ASSESSOR/COLLECTOR agrees to bill and collect the taxes due and owing on taxable property upon which the City has imposed said taxes, The ASSESSORICOLLECrOR shall perform the said services in the same manner and fashion as Tarrant County collects its own taxes due and owing on taxable property, The services performed are as follows: receiving the Certified Appraisal Roll from the appropriate Appraisal District and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and Truth in Taxation calculations as required; the transmittal of tax statements via the U,S. Mail or electronic transfer of data; and payment processing. All City disbursements, made by check or by electronic transfer (ACH), for collected tax accounts will be made to the City on the day the COUNTY Depository Bank indicates the mandatory assigned "float" period has elapsed and the funds are posted to the collected balance. If any daily collection total is less than one hundred dollars (,$"1 00.00), the disbursement may be withheld until the cumulative total of taxes collected for the City equals at least one hundred dollars ('$'100.00), or at the close of the month. .11. REPORTS The ASSESSOR/COLLEcrOR will provide the City the following reports, if requested: Daily: General Ledger Distribution Report Weekly: Detail Collection Report (Summary) Monthly- Tax Roll Summary (Totals Only) Year-to-Date Summary Report Detail Collection Report (Surnmary) Distribution Report (Summary) Delinquent Tax Attomey'rape Annual: Paid Tax Roll Delinquent Tax Roll Current Tax Roll A selection of the above listed Reports will only be available by intemet access. The ASSESSOR/COLLECTOR will provide the City the General Ledger Revenue Sc Expense Report monthly as required by Sec. 31,10 of the Texas Property Tax Code. COMPENSATION In consideration of the services to be performed by the ASSESSOR/COLLECTOR, compensation for the services rendered is a rate of one-dollar and ten cents ($1. 10) per account located within Tarrant County, and two-dollars and ,sixty cents ($2.60) per account located outside 'Tarrant County. The number of accounts billed will be based on the October billing roll certified to the ASSESSOR/COLLECTOR, net of subsequent account additions and deletions made by the Appraisal District. The ASSESSOR/COLLECTOR will invoice for these accounts by January 31, 2015 with payment to be received from the City by February 28, 2015. The scope of services identified in this contract does not include the administration of a rollback election. in the event of a successful rollback election, these costs incurred by the Tarrant County "Fax Office will be separately identified, billed, and paid by the entity. IV, AUDITS Tile ASSESSOR/COLLECTOR will provide to the City auditor necessary explanations of all reports and access to ASSESSOWCOLLECTOR in-ho�use tax system computer terminals to assist the City auditor in verifying audit samples of the financial data previously provided by the ASSESSORJCOLLFCTOR during the past audit period. V. TAX RATE REQUIREMENT' The City will provide the ASSESSOR/COLLECTOR, in writing, the City's newly adopted tax rate and exemption schedule to be applied for assessing purposes by Friday, September 12, 20T14. Under authority of Section 31.111 (h) of the Property Tax Code, any additional cost of printing and mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to and must be paid by the City. The tax rate and the exemption schedule for each of the last five (5) years in which an ad valorem tax was levied, or all prior years where there remains delinquent tax, must be furnished in writing to the ASSESSOR/COLLECTOR. at the time of the initial contract. VI. COMPLIANCE RYTHAPPLICABLE STATUTES, ORDINANCES, AND REGULATIONS In performing the services required under this Agreement, the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, final Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control, the ASSESSOR/COLLECTOR shall immediately notify the City of that fact and the reasons therefore. V11. DEPOSIT OF FUNDS All funds collected by the ASSESSOR/COLLECTOR in the performance of the services stated herein for the City shall be promptly transferred to the account of the City at the City's depository bank. All payments to entities will be made electronically by the automated clearing house (ACH). The ASSESSOR/COLLECTOR, has no liability for the funds after initiation of the ACTT transfer of the City's funds from the COUNTY Depository to the City's designated depository. Vill INVESTMENT OF FUNDS The City hereby agrees that the COUNTY, acting through the COUNTY Auditor, may invest collected ad valorem tax ftulds of the City during the period between collection and payment. The COUNTY agrees that it will invest such funds in. compliance with the Public Funds Investment Act. The COUNTY farther agrees that it will pay to the City all interest or other earnings attributable to taxes owed to the City. All parties agree that this Agreement will not be construed to lengthen the time period during which the COUNTY or the ASSESSOR/COLLECTOR may hold such farads before payment to the City. IX. REFUNDS Refunds will be made by the ASSESSOR/COLLECTOR except as set forth herein. The ASSESSOR/COLLECTOR will advise the City of changes in the tax roll which were mandated by the appropriate Appraisal District. Tile ASSESSOR/COLLECTOR will not make refunds on prior year paid accounts unless the prior year paid accounts for the past five (5) years are provided to the ASSESSOR/COLLECTOR. All refunds of overpayments or erroneous payments due, but not requested, and as described in Section 31.11 of the Texas Property'Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR, The contract must have been in force, actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the City's juri�sdiefion, The proportional share is based upon the City's percent of the tax account's total levy assessed at the time of receipt of the over or erroneous payment. In the event any lawsuit regarding the collection of taxes provided for in this agreement to which the City is a party, is settled or a final judgment rendered, and which final judgment is not appealed, and the terms of such settlement agreement or final judgment require that a refund be issued by the City to the taxpayer, such refund shall be made by ASSESSOR/COLLECTOR by debiting funds collected by ASSESSOWCOLLECTOR on behalf of the City and rernitting such refund to the taxpayer in conformity with the terms of the settlement agreement or final judgment. X DEL11VQ UENT COLLECTIONS The ASSESSOR/COLLECTOR will assess and collect the collection fee pursuant to Sections, 33.07, 33.08, 33.11 (changed order) and 33.48 of the Property Tax Code, when allowed. The ASSESSORICOLLECTOR will collect ,attorney fees that are specified by the City through written agreement with a delinquent collection Attorney. The ASSESSOR /COLLECTOR will disburse the amount directly to the City for compensation to a Finn under contract to the City. If the delinquent collection Attorney contracted by the City requires attendance of ASSESSOWCOLLECTOR personnel at a Court other than the District Courts in downtown Fort Worth, and the COUNTY is not a party, the ernployee's expenses and proportionate salary will be the responsibility of the City and will be added to the collection expenses and charged to the City. The ASSESSORYCOLLECTOR. will not be responsible for the collection of prior year delinquent accounts unless all delinquent accounts infonnation is provided to the ASSESSOR/COLLECTOR. Xf. TERHOFAGREEMENT This Agreement shall become effective as of the date hereinabove set out, and shall continue in effect during the 20 14 tax year, unless sooner terminated by providing sixty (60) day written notice, as outlined in paragraph X11. Xrl. NOTICES Any notices to be given hereunder by either party to the other may be effected, in writing, either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the parties as they appear in the introductory paragraph of this Agreement, but each party may change this address by written notice in accordance with this paragraph. )all. MISCELLANEOUS PROVISIONS This instrument hereto contains the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. , Mis Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case any one or more of the provisions contained in this Agreement shall for zany reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained. This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. Executed on the day and year first above written, Tarrant County, Texas. M; RON WRIGHT, DATE TAXASSESSORICOLLECTOR TARRANTCOUNTY FOR City of North Richland Hills F;W DATE Fin" BE B. GLEN 971ITLEY DATE TARRANT COUNTY JUDGE APPROVED AS TO FORM *AND CONTENT BY. DISTRICT A TTORNE Y'S OFFICE DATE -By law, the District Attorney's Office may only approve contracts for its clients. We reviewed this document from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.4 Approval of Agreement with the Todd Company for an Amount Exceeding $50,000 Presenter: Frank Perez, NRH20 Operations Manager Summary: Council approval is sought for NRH20 Family Water Park's media expenditures for the 2014 Season. General Description: NRH20 Family Water Park, as a themed water park, advertises its services to the general public. To accomplish this, various media channels are used including radio and television. To ensure the park wisely invests its resources, a professional media buyer is used to recommend placement and monitor radio and television advertisements. The park currently uses the Todd Company for all of our media buying. There is a long standing relationship with this organization and they have served the park well. Located in Arlington, Texas, their local knowledge and the relationships they have developed with various media channels have proven to be an asset to the park. Advertising is exempt from the bidding process as contained within the Texas Local Government Code, Title 8, Subtitle A, Chapter 252.022 Purchasing and Contracting Authority of a Municipality. Because the expenditure exceeds $50,000, internal policies require City Council approval. Staff is requesting authorization for an expenditure in excess of $50,000, with the caveat that it does not exceed NRH20's Council approved budget for advertising expenses. Recommendation: To approve an expenditure with the Todd Company in excess of $50,000 to be used for the purchase of media advertising for NRH20 Family Water Park. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. B.5 Award Contract for RFB # 14 -022 for Supply and Installation of Pond Edge Erosion Treatment to Landshore Enterprises, LLC. in the Amount of $129,695. Presenter: Bill Thornton, Parks and Recreation Assistant Director Summary: City Council is being asked to award a construction contract for the supply and installation of pond edge erosion treatment at Linda Spurlock and Green Valley Parks. General Description: The approved 2013 -2014 Parks & Recreation Capital Improvement Program provides funding through PK1402 for correcting and preventing erosion along the pond edges at Linda Spurlock Park and the front pond at Green Valley Park. After researching potential solutions with hardscape elements such as modular block or natural stone, an erosion control and protection solution allowing for a natural grass edge proved to be much more cost effective and provides an improved natural aesthetic. Sand filled geo- synthetic erosion control tubing provides a natural pond edge in which grass will be established on a restored and stable surface down to the water's edge. This erosion control and edge treatment method will provide for: • Recovery of pond bank lost to erosion • Prevention of further erosion and provide stabilization of pond banks • Improved aesthetics of pond banks • Improved quality of pond water operations • Reduced maintenance and operation costs • Provision of a safe and stable edge for park users Competitive Sealed Bids (RFB 14 -022) were received on April 15, 2014 from two contractors as follows: Contractor Total Bid Landshore Enterprises, LLC. $129,695 Coston Marine Services $178,750 The available budget for the project is $255,000. The remaining balance in the project account will provide for soil borings and associated geotechnical services, surveying and re -work of the irrigation system within the reclaimed pond banks. Landshore Enterprises LLC is a Florida based company with over 50 years of experience in stream bank and shoreline protection, restoration, and stabilization with the application of various erosion control methods in the most difficult geotechnical, hydrographic and atmospheric conditions throughout the U.S. They have a solid reputation in the pond erosion restoration industry and were commended by their references for being knowledgeable, professional, and responsive. Recommendation: To award Contract for RFB # 14 -022 for Supply and Installation of Pond Edge Erosion Treatment to Landshore Enterprises, LLC. in the amount of $129,695. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. C.0 PUBLIC HEARINGS No items for this category. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. D.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing. No items for this category. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. E.0 PUBLIC WORKS No items for this category. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. F.0 GENERAL ITEMS 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. F.1 Youth Advisory Committee's 2014 End of Year Report Presenter: Kristin James, Assistant to the City Manager Summary: In accordance with the Youth Advisory Committee's By -Laws, the committee shall submit a year -end report to the City Council on the status of its activities for the year. General Description: In accordance with the Youth Advisory Committee's By -Laws, the committee shall submit a year -end report to the City Council on the status of its activities for the year. The year -end report of the Youth Advisory Committee (YAC) as submitted by Rebecca Cooper, Chair of the Youth Advisory Committee, is attached for your review. Rebecca Cooper, will be in attendance to present the report to the City Council and several members of the YAC are expected to attend as well. Recommendation: Accept the Youth Advisory Committee's 2014 Year -End Report. End of Year Report City Council May 12,, 2014 The 2013 -2014 Academic Year has concluded and the Youth Advisory Committee is pleased to report it has been exciting and successful. This report is designed to highlight the year in review and inform the City Council of events and plans for the Fall 2014 semester. The Youth Advisory Committee has a total of sixteen regular members. At the end May, the following ten members will have graduated from the program: • Tiffany Dang— Birdville High School • Peyton Larson — Richland High School • John McGuffin — Birdville High School • Vanessa Pabon — Birdville High School • Emmaclaire Tenney — Birdville High School • Mason Chaney— Richland High School • Rebecca Cooper — Richland High School • Hayden Hunter — Richland High School • Stephanie Phillips— Richland High School • Leon Zajimovic — Richland High School The Youth Advisory Committee wishes them well as they begin their college careers. Committee members are in the process of recruiting new members, and hope to have recommendations to Council within a couple months for the 2014 -2015 Academic Year. The Youth Advisory Committee was involved in multiple service projects throughout the year. The Committee volunteered for the Fall Fix -It -Blitz and Hoot n Howl. The Committee also volunteers at Night of Holiday Magic, but because of weather, it was cancelled in 2013. Neighborhood Initiative (Program Once again, the Committee chose to organize the Annual NRH Dog Show as their spring service project. Many hours and extra meetings went into planning the event. After two rainy weekends, the Committee chose to cancel the show this year and try again in 2015. The Youth Advisory Committee met and heard from various city staff members through the Guest Speaker Program. This program provided the Youth Advisory Committee members with an opportunity to learn more about the City and the services it provides to the citizens. The Youth Advisory Committee had the opportunity to hear from the Budget Department, Communications Department, Library, City Manager's Office and the Animal Adoption and Rescue Center. The Youth Advisory Committee also presented a youth project proposal to City Council during the May 12, 2014 City Council Work Session Meeting. This year the committee chose to evaluate whether a helmet ordinance should be implemented in the North Richland Hills. They presented the pros and cons of creating an ordinance that would help prevent injuries to children resulting from falling off bicycles, skateboards and scooters. May 7, 2014, The Youth Advisory Committee held their annual Executive Committee election. The Executive Committee is as follows: • Caroline Beagles— Chairman • Laura Shive — Vice Chairman • Emily Crowson — Secretary • Tyler Barry — Treasurer The Youth Advisory Committee would like to thank the City Council for the opportunity to become active and involved in the community. The Committee looks forward to visiting the City Council at the end of the fall semester with a new report. Respectfully Submitted by: Rebecca Cooper, YAC Chair 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. F.2 Appointment to Library Board - Place 6 Presenter: Monica Solko, Assistant City Secretary Summary: The City Council is being asked to approve Councilman Turnage's nomination of Donna Stallard to the Library Board. General Description: The Place 6 position on the Library Board is currently vacant. The Code of Ordinances provides that the City Councilmember who holds the corresponding council place will make appointments to this board. Councilman Turnage is recommending Donna Stallard to the position. Recommendation: To consider the appointment of Donna Stallard to the Place 6 position on the Library Board, term expiring June 30, 2014. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. C.0 EXECUTIVE SESSION ITEMS 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. C.1 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. H.0 INFORMATION AND REPORTS 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. HA Announcements - Councilman Whitson Announcements NRH20 opens for its 20th season on Saturday, May 17th. NRH20 offers resident discounts and you will receive $5 off when you purchase your season pass by June 1st. For more information, visit NRH20's website or call 817- 427 -6500. Join us this Wednesday for `Round the Town with Oscar. The mayor's monthly bike ride will begin at 5:45 p.m. from the parking lot of the NRH Centre. The ride is approximately 10 miles and everyone's welcome, whether you are an avid cyclist or the casual weekend rider. If you have questions or need more details, contact the NRH Centre at 817- 427 -6600. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize the staff of the Parks & Recreation Department: After attending the recent Easter in the Park event, a family wanted to extend their heartfelt thanks for the wonderful job everyone did. They are new to North Richland Hills and were astonished at how great it was. They thank all the employees involved for putting together such an organized, fun and memorable event. They said that they feel lucky to live in a city with this kind of service. 10114 COUNCIL MEMORANDUM From: The Office of the City Manager Date: 5 -12 -2014 Subject: Agenda Item No. H.2 Adjournment