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Home My WebLink AboutCC 2014-04-28 MinutesMINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — 2ND FLOOR, ADMINISTRATIVE CONFERENCE ROOM APRIL 28, 2014 SPECIAL MEETING The City Council of the City of North Richland Hills, Texas met in Special Meeting on the 28th day of April 2014 at 4:00 p.m. in the Administrative Conference Room. ROLL CALL Present: Oscar Trevino Tito Rodriguez Rita Wright Oujesky Tom Lombard Tim Barth David Whitson Scott Turnage Staff: Mark Hindman Karen Bostic Jimmy Perdue Patrick Hillis A.0 Call to Order Mayor Mayor Pro Tem, Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 1 City Manager Assistant City Manager Director of Public Safety Human Resources Director Mayor Trevino called the meeting to order on April 28, 2014 at 4:06 p.m. and called for Council approval to allow the following to join the meeting: Mark Hindman, City Manager, Karen Bostic, Assistant City Manager, Jimmy Perdue, Public Safety Director and Patrick Hillis, Human Resources Director. All of Council was in agreement to allow staff to join them. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Pursuant to Section 551.074 Personnel — to Conduct Interviews with Candidates for the City Secretary position and to Deliberate the Appointment and Employment of the City Secretary Special City Council Minutes April 28, 2014 Page 2 Mayor Trevino announced at 4:15 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.074 to conduct interviews with candidates for the City Secretary position and to deliberate the appointment and employment of the City Secretary. C.0 Adjournment Mayor Trevino adjourned the meeting at 5:45 p. H _o ATT ST' ' z h Monica �olko, Assistant City Secretary MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — APRIL 28, 2014 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 28th day of April 2014 at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Tito Rodriguez Rita Wright Oujesky Tom Lombard Tim Barth David Whitson Scott Turnage Tim Welch Staff Members: Mark Hindman Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Monica Solko George Staples Mary Peters Kristin James John Pitstick Larry Koonce Stan Tinney Clayton Comstock Laury Fiorello Greg VanNieuwenhuize Jason Moore Ron Newman Call to Order Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director Assistant City Secretary City Attorney Public Information Officer Assistant to the City Manager Director of Planning & Development Finance Director Fire Chief Senior Planner Assistant Finance Director Engineer Management Assistant — Public Works Recreation Program Manager Mayor Trevino called the work session to order at 6:31 p.m. A.0 Discuss Items from Regular City Council Meetinq There were no questions from Council. City Council Minutes April 28, 2014 Page 2 B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code None. C.0 Adjournment Mayor Trevino announced at 6:32 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order April 28, 2014 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Tito Rodriguez Rita Wright Oujesky Tom Lombard Tim Barth David Whitson Scott Turnage Tim Welch Staff: Mark Hindman Karen Bostic Jimmy Perdue Mike Curtis Vickie Loftice Monica Solko George Staples A.1 Mayor Mayor Pro Tem, Council, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Director of Public Safety Managing Director Managing Director Assistant City Secretary Attorney INVOCATION Councilwoman Wright Oujesky gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Wright Oujesky led the pledge of allegiance. None. City Council Minutes April 28, 2014 Page 3 A.3 SPECIAL PRESENTATION AND RECOGNITION(S) A.4 CITIZENS PRESENTATION Mayor Pro Tern Turnage presented a proclamation to members of the Patriots Motorcycle Club proclaiming the month of May as Motorcycle Safety and Awareness Month. None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF APRIL 14, 2014 CITY COUNCIL MEETING. COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. City Council Minutes April 28, 2014 Page 4 C.0 PUBLIC HEARINGS C.1 PUBLIC HEARING AND CONSIDERATION OF ORDINANCE ADOPTING YOUTH PROGRAMS STANDARDS OF CARE - ORDINANCE NO. 3307 APPROVED Mayor Trevino opened the public hearing. Mr. Ron Newman, Program Coordinator, presented a request for approval of an ordinance that will readopt the North Richland Hills Youth Programs Standards of Care. A public hearing and adoption of an ordinance is required by the Texas Department of Family and Protective Services for an exempt status for day care licensing. Municipal day camp youth programs for elementary age children are required to meet day care licensing requirements or file for an exemption. The City's day camp program meets, and in some areas exceeds, many of the standards in the State's regulations. The City's Standards of Care are provided to the parents of each program participant and are on the City's website. The Park Board reviewed the Standards of Care in April and recommends adoption. Mayor Trevino called for those wishing to comment on the Youth Programs Standards of Care. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILWOMAN WRIGHT OUJESKY MOVED TO APPROVE ORDINANCE NO. 3307. MAYOR PRO TEM RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.2 RP 2014 -02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JCP REALTY, LTD. FOR A REPLAT FOR LOTS 2R1 AND 2R2, BLOCK 1, SMITHFIELD CORNERS ADDITION ON 0.947 ACRES CURRENTLY DESCRIBED AS LOT 2R, BLOCK 1, SMITHFIELD CORNERS ADDITION AND LOCATED AT 6340 DAVIS BLVD; AND A DEVELOPER AGREEMENT FOR MUNICIPAL INFRASTRUCTURE COSTS APPROVED Mayor Trevino opened the public hearing and called on Clayton Comstock, Senior Planner, to present the item. City Council Minutes April 28, 2014 Page 5 Mr. Comstock summarized the item. JCP Realty, Ltd. is requesting approval of a replat to subdivide one 0.95 -acre vacant lot into two for the purpose of developing two single - story professional office buildings. The property is located near the southeast corner of Mid - Cities Blvd and Davis Blvd between the existing Liberty Bank and Walgreens. Because the upcoming improvements to the intersection of Davis Boulevard and Mid - Cities Boulevard will impact any sidewalk construction within the current right -of -way for Davis Boulevard, the developer has agreed to be responsible for the costs of such sidewalks when they are installed in the future (as part of the intersection improvements project). The Planning & Zoning Commission recommended approval by a 4 -0 vote. Mayor Trevino called on the applicant to present the item. John Campbell, owner /developer /builder of the project, came forward. Mr. Campbell explained that the request was to divide the property and construct two office buildings. The fagade would be similar to the buildings on the neighboring properties. He was available to answer questions that Council may have. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. MAYOR PRO TEM RODRIGUEZ MOVED TO APPROVE RP 2014 -02. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.3 ZC 2014 -06 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JANET MCCREADY FOR A ZONING CHANGE FROM R -1 SINGLE FAMILY RESIDENTIAL TO R -2 SINGLE FAMILY RESIDENTIAL ON 1.983 ACRES LOCATED AT 8708 STEWART DR. - ORDINANCE NO. 3306 APPROVED Mayor Trevino opened the public hearing on ZC 2014 -06 and announced that John Pitstick, Planning and Development Director would be presenting items C.3 (ZC 2014- 06) and D.1 (FP 2014 -05) together since they were related. Mr. Pitstick summarized the items. Janet McCready is requesting approval of a zoning change from "R -1" Single Family to "R -2" Single Family for a 1.98 -acre parcel at the southeast corner of Stewart Drive and Simmons Road. The applicant is simultaneously requesting to subdivide the 2 -acres into 5 lots (case FP 2014 -05), whereby two lots City Council Minutes April 28, 2014 Page 6 would front Simmons Road and three lots would front Stewart Drive. The Planning & Zoning Commission recommended approval by a 4 -0 vote. Mayor Trevino called on the applicant to come forward and present the items. Janet McCready, the property owner, came forward. Ms. McCready explained that the request was to build a home on the property. She was available to answer any questions Council may have. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing ZC 2014 -06 and called for the motion. COUNCILMAN LOMBARD MOVED TO APPROVE ORDINANCE 3306; ZC 2014 -06. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. D.0 PUBLIC WORKS Items to follow do not require a public hearing. D.1 FP 2014 -05 CONSIDERATION OF A REQUEST FROM JANET MCCREADY FOR A FINAL PLAT OF LOTS 1 -5, BLOCK 2, CREEKSIDE ESTATES ON 1.983 ACRES DESCRIBED AS TRACT 8L OF THE T. MARTIN SURVEY, ABSTRACT NO. 1055 AND LOCATED AT 8708 STEWART DR. APPROVED Item D.1 was presented and discussed in conjunction with the zoning request, agenda item C.3. Mayor Trevino entertained a motion for FP 2014 -05. COUNCILMAN WELCH MOVED TO APPROVE FP 2014 -05. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. E.1 City Council Minutes April 28, 2014 Page 7 APPROVE A LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR IMPROVEMENTS TO RUFE SNOW DRIVE FROM MID - CITIES BOULEVARD TO 0.02 MILES SOUTH OF RIDGETOP ROAD - RESOLUTION NO. 2014 -011 APPROVED Mike Curtis, Managing Director, summarized the item. The Council is being asked to approve a new resolution authorizing the approval of the proposed Local Transportation Project Advance Funding Agreement (LPAFA) with TxDOT for the funding of the improvements to Rufe Snow Drive from Mid - Cities Boulevard to 0.02 miles south of Ridgetop Road (Capital Project No. ST0202). Since the 2006 approval of the LPAFA, new federal guidelines have resulted in the project requiring additional noise walls and wider lanes for the provision of bike lanes. The project's limits lie within a predominantly commercial corridor. Thus the additional right -of -way necessary to accommodate these wider lanes will cost more than if the right -of -way acquisition was from residential properties. Ultimately, these new federal guidelines have directly resulted in an approximate $5 million increase in the project's costs since the execution of the original LPAFA. Staff reached out to the North Central Texas Council of Governments (NCTCOG) to request additional federal funding for the project. Staff submitted a modification request for the May 2014 Transportation Improvement Plan (TIP) cycle to include additional federal funding for the project. Because of the required "80/20 split" for these types of projects, the $5 million increase will be split with 80 %, or $4,000,000 funded by federal grants and 20 %, or $1,000,000 required to be funded by the City. However, Tarrant County has also awarded funding for the project, at $600,000, so the city's share is actually just over $475,000. Since the proposed LPAFA with the additional grant funds replaces the existing LPAFA, TxDOT requires the City to adopt a new resolution authorizing the approval of the proposed LPAFA. Staff recommends approval of Resolution No. 2014 -011. COUNCILMAN WELCH MOVED TO APPROVE RESOLUTION NO. 2014 -011. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.0 GENERAL ITEMS F.1 AWARD REQUEST FOR PROPOSAL NO. 13 -030 EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION SERVICES TO WITTMAN ENTERPRISES, LLC. APPROVED City Council Minutes April 28, 2014 Page 8 Larry Koonce, Finance Director, summarized the item. This item is to award a contract to Wittman Enterprises, LLC for The City of North Richland Hills' Emergency Medical Services (EMS) billing and collection functions. The City outsources the billing and collections of emergency medical services and related activities. The City requested Requests for Proposals in accordance with city policy and proposals were received from five firms. The City's selection committee reviewed and evaluated the proposals and is recommending award to Wittman Enterprises, LLC. COUNCILWOMAN WRIGHT OUJESKY MOVED TO APPROVE THE CONTRACT FOR EMERGENCY MEDICAL SERVICES BILLING AND COLLECTION FUNCTIONS TO WITTMAN ENTERPRISES, LLC. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.2 APPOINTMENTS TO THE HEALTH FACILITIES DEVELOPMENT CORPORATION APPROVED Craig Hulse, Economic Development Director, requested to present items F.2 and F.3 together since both the Health Facilities Development Corporation and Industrial Development Corporation have the same board members. Both boards currently have three vacant Board of Director positions and all of the Director's terms of office expired on June 30, 2013. Staff is recommending that the vacancies be filled by Mike Rigby, Steve Koons and Harry Johnson. The remainder of the board members are eligible and willing to be reappointed to both boards. Staff is recommending the appointments hold office for a term of six years or until successors are appointed as provided in the Corporations Bylaws. Staff recommends approval of the appointments to the Health Facilities Development Corporation and the Industrial Development Corporation. COUNCILMAN LOMBARD MOVED TO APPOINT BOB HAMM, RICHARD WORK, DAVID MYERS, ROBERT HARRISON, MIKE RIGBY, STEVE KOONS, AND HARRY JOHNSON TO SERVE UNTIL JUNE 30, 2020 ON THE HEALTH FACILITIES DEVELOPMENT CORPORATION. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. F.3 APPOINTMENTS TO THE INDUSTRIAL DEVELOPMENT CORPORATION APPROVED This item was presented and discussed with agenda item F.2. City Council Minutes April 28, 2014 Page 9 Mayor Trevino entertained a motion. COUNCILMAN LOMBARD MOVED TO APPOINT BOB HAMM, RICHARD WORK, DAVID MYERS, ROBERT HARRISON, MIKE RIGBY, STEVE KOONS, AND HARRY .JOHNSON TO SERVE UNTIL JUNE 30, 2020 ON THE INDUSTRIAL DEVELOPMENT CORPORATION. COUNCILWOMAN WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA None. H.0 INFORMATION AND REPORTS HA ANNOUNCEMENTS Councilman Barth made the following announcements. Join us to celebrate Arbor Day on Saturday, May 3rd at 9 a.m.at the Common Ground Community Garden. There will be informational sessions on tree planting and environmental conservation. Free saplings will be given to the first 125 people in attendance. If you have questions or need more information, please contact the Parks & Recreation Department at 817 - 427 -6620. The North Richland Hills Public Library is hosting a free comic book day event from 11 a.m. to 2 p.m. on Saturday, May 3rd. Enjoy comic book themed activities, crafts and book displays throughout the library. Free, age- appropriate comic books will be handed out while supplies last. Visit the library's website or call 817 - 427 -6814 for more information. Kudos Korner - Michael Pastre in the Planning & Development Department. After encountering several problems with a contractor who didn't complete her home renovation project, a resident reached out to Michael Pastre in the Inspections office. She greatly appreciated Michael's time and efforts to help her solve the problems. "Your City Council Minutes April 28, 2014 Page 10 concern for my safety and wellbeing was very touching and meant a lot to me. It's very reassuring to know the City will stand behind its residents and help them out when need be" stated the resident. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:34 p.m. RlC H C�4,, v %., % rh 0 MonicatSglko, As3�'stant City-Secretary