HomeMy WebLinkAboutCC 2014-06-23 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 – JUNE 23, 2014
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
23rd day of June 2014 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m.
regular Council meeting.
Present: Oscar Trevino Mayor
Rita Wright Oujesky Mayor Pro Tem, Place 2
Tito Rodriguez Council, Place 1
Tim Barth Council, Place 4
David Whitson Council, Place 5
Scott Turnage Council, Place 6
Tim Welch Council, Place 7
Absent: Tom Lombard Council, Place 3
Staff Members: Mark Hindman City Manager
Karen Bostic Assistant City Manager
Jimmy Perdue Director of Public Safety
Mike Curtis Managing Director
Vickie Loftice Managing Director
Alicia Richardson City Secretary
George Staples City Attorney
Mary Peters Public Information Officer
Kristin James Assistant to City Manager
John Pitstick Director of Planning & Development
Stan Tinney Fire Chief
Clayton Comstock Senior Planner
Craig Hulse Economic Development Director
Laury Fiorello Assistant Finance Director
Kyle Spooner Information Services Director
Mike Hamlin Assistant Police Chief
Greg VanNieuwenhuize Engineer
Jerry Lewandowski Purchasing Manager
Call to Order
Mayor Trevino called the work session to order at 5:30 p.m.
A.0 Discuss Items from Regular City Council Meeting
Council member Whitson inquired about the small section of property located at North
Tarrant Parkway for item C1—RP 2013-11.
City Council Minutes
June 23, 2014
Page 2
City Manager Mark Hindman informed Council the property complies with the City's
current ordinances.
A.1 Update on TEX Rail Final Environmental Impact Statement Report
Director of Planning and Development John Pitstick provided Council with an overview
on the TEX Rail Environmental Impact Statement Report. City staff received the report
on May 16, 2014 and comments are due June 30, 2014. Mr. Pitstick informed Council
staff reviewed content that pertained to the City of North Richland Hills. The initial TEX
Rail plan called for approximately 34 miles from southwest Forth Worth to DFW Airport.
In an effort to accelerate the project, the southwest segment was removed and the
minimum operable segment will be from downtown Fort Worth to the DFW Airport. The
project scope includes ten (10) stations—two deferred stations (Iron Horse and
Smithfield) in North Richland Hills, DFW Airport station, five new stations and parking
areas, and two existing stations. Mr. Pitstick advised Council the following items are not
in the planned scope of services: two deferred stations, DFW Airport station and
equipment maintenance facility. The stations located in North Richland Hills are
planned for 2019.
Mayor Trevino clarified that the two deferred stations in North Richland Hills are not
definite unless the City commits to future financing.
Mr. Pitstick informed Council the primary concern is train horns and warning bells. By
2030, there is a possibility that trains will be running 17 hours a day. The final impact
statement shows 821 potentially impacted habitable structures (houses) within the
corridor. The City of North Richland Hills has 225 potentially impacted properties with
moderate or severe noise impact.
Council member Rodriguez clarified the number of structures is what is current today.
Mr. Pitstick informed Council that staff is working on an update to the Code of
Ordinances that will require all new buildings within 150 feet of railroad rights-of-way to
have additional building sound installation.
Mr. Pitstick commented that in order to address noise impact the City is seeking quiet
zones designations through intersection improvements at Browning, Rufe Snow, Iron
Horse, Mid Cities, Holiday, Smithfield, Eden and Precinct Line Road.
In response to Mayor Trevino's question, Mr. Pitstick advised the construction cost for a
quiet zone is approximately $400,000 to $500,000 per intersection. Mr. Pitstick informed
Council as part of the mitigation, the cost of the intersection improvements (quiet
zones) are included in the project and funded by The T. The City will be required to
apply for the quiet zones. Mr. Pitstick informed Council upon completion of the TEX
City Council Minutes
June 23, 2014
Page 3
Rail and quiet zones the number of impacted properties in North Richland Hills is
reduced from 225 to four that will have moderate impact to their property.
Mr. Pitstick advised Council the City's response to the TEX Rail environmental impact
study includes:
• encouragement to The "T" to facilitate active commuter rail service;
• support transit oriented development with structured parking options;
• noise mitigation—proactive quiet zone designations, quad gates and median
barriers for Davis Boulevard, noise barriers or building sound insulation for four
existing residential structures identified to have moderate noise impact upon
completion of quiet zone designations; and
• preservation of existing Cotton Belt trail during TEX Rail construction and
operation.
A.2 Presentation by Parks Department regarding final design of public square
adjacent to Dolce Living development
Managing Director Vickie Loftice provided Council with a review of the final design as
proposed by Realty Capital and Oliver Wyndham. Ms. Loftice informed Council that
Realty Capital is providing for the design and construction of the public square. The
public square will be located adjacent to Stormy Plaza. Ms. Loftice advised that City
staff—planning and development and parks and recreation—has been involved with the
project to ensure design and materials are appropriate given that the City will be
responsible for perpetual maintenance of the site. The site has a large lawn area
available for multi-purpose use; plaza area will include four seat walls; and a stage area
available for concerts, movies or performances.
A.3 Presentation on the Texas State Library's Special Project Grant awarded to the
Library
Director of Library Services Cecilia Barham informed Council the City received
notification from the Texas State Library that the North Richland Hills Library was
awarded a special project grant in the amount of $74,785 to implement the state's first
full-service library makerspace. The proposed project—The Maker Spot—will be a
collaborative workspace for children, teen and adults to design and build projects. The
Maker Spot will provide access to the following resources: 3D printing, audio-visual
production and editing, electronics and robots, science (hands-on, collaborative lab),
and soft crafts.
Ms. Barham advised that Council upon meeting grant requirements in the first year; the
City Library automatically qualifies for additional grant funding up to $75,000 for the
second and third year of the project. The proposed 2014/2015 budget includes funding
for improvements to the shell space located upstairs in the library to locate the Maker
City Council Minutes
June 23, 2014
Page 4
Spot. Ms. Barham advised Council an item will be placed on a future agenda for
Council to formally accept the grant.
B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive
Session to discuss the following as authorized by Chapter 551, Texas
Government Code
B.1 EXECUTIVE SESSION - Pursuant to Section 551.071 Texas Government Code
to confer with attorney to seek advice about pending or contemplated litigation -
Rufe Snow Drive condemnations
B.2 Executive Session - Pursuant to Section 551.072, Texas Government Code to
deliberate the purchase, exchange, lease or value of real property in the
southwest sector of the City
Mayor Trevino announced at 6:12 p.m. that the Council would adjourn into Executive
Session as authorized by Chapter 551, Texas Government Code, Section 551.071 to
confer with attorney to seek advice about pending or contemplated litigation — Rufe
Snow Drive condemnations and Section 551.072 to deliberate the purchase, exchange,
lease or value of real property in the southwest sector of the City. Executive Session
began at 6:13 p.m. and concluded at 6:47 p.m.
C.0 Adjournment
Mayor Trevino announced at 6:48 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
A.0 CALL TO ORDER
Mayor Trevino called the meeting to order June 23, 2014 at 7:00 p.m.
ROLL CALL
Present: Oscar Trevino Mayor
Rita Wright Oujesky Mayor Pro Tem, Council, Place 2
Tito Rodriguez Council, Place 1
Tim Barth Council, Place 4
David Whitson Council, Place 5
Scott Turnage Council, Place 6
Tim Welch Council, Place 7
Absent: Tom Lombard Council, Place 3
City Council Minutes
June 23, 2014
Page 5
Staff:
Mark Hindman City Manager
Karen Bostic Assistant City Manager
Jimmy Perdue Director of Public Safety
Mike Curtis Managing Director
Vickie Loftice Managing Director
Alicia Richardson City Secretary
George Staples Attorney
A.1 INVOCATION
Council member Whitson gave the invocation.
A.2 PLEDGE OF ALLEGIANCE
Boy Scout member John Amarante led the audience in the pledge of allegiance to the
United States and Texas flags.
A.3 SPECIAL PRESENTATION AND RECOGNITION(S)
There were no special presentations or recognitions.
A.4 CITIZENS PRESENTATION
Mr. Tolbert D. Jenkins, 8001 Limerick Lane, North Richland Hills, commented on the
following: City's water system, apartments, freeway and road construction, emergency
medical services, and gas and oil wells.
A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
There were no items removed from the consent agenda.
B.0 APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
B.1 APPROVAL OF MINUTES OF JUNE 9, 2014 SPECIAL CITY COUNCIL
MEETING
B.2 AWARD RFB NO. 14-024 FOR TOPSOIL, SAND AND FLEX BASE MATERIAL
CONTRACT TO HJG TRUCKING IN THE AMOUNT OF $103,220
B.3 APPROVE A SUPPLEMENT TO THE ORIGINAL AGREEMENT WITH FUGRO
CONSULTANTS, INC. TO INCREASE THEIR CONTRACT TO $60,266.80
City Council Minutes
June 23, 2014
Page 6
B.4 INTERLOCAL AGREEMENT WITH THE CITY OF FRISCO FOR THE
PURCHASE OF POLICE EQUIPMENT
Council member Turnage made a motion to approve the consent agenda.
Council member Welch seconded the motion.
Motion to approve carried 6-0.
CM - PUBLIC HEARINGS
C.1 RP 2013-11 PUBLIC HEARING AND CONSIDERATION OF A REQUEST
FROM BIKASH SAHA FOR A REPLAT OF LOTS 1R1 & 1R2, BLOCK 5,
BRENTWOOD ESTATES ADDITION; BEING TWO COMMERCIAL LOTS ON
3.193 ACRES AT 8725 NORTH TARRANT PARKWAY
POSTPONED
Mayor Trevino opened the public hearing and called on Senior Planner Clayton
Comstock to present the item.
Senior Planner Clayton Comstock presented item to Council. The property is the home
of the NRH Montessori School. The proposed replat subdivides the property into two
lots with one facing North Tarrant Parkway and the other facing Shady Grove. The
request includes a flag lot, which is a 15-foot section of land along North Tarrant that
flares out to a 50-foot width and 20-foot depth, for the purpose of maintaining signage.
Per the City's Sign Ordinance, the business is required to have frontage along North
Tarrant Parkway to keep their current monument sign. The request complies with the
subdivision and zoning requirements. The Planning and Zoning Commission at their
June 19, 2014 meeting recommended approval with a vote of 4-0. Mr. Comstock
advised Council that City staff recommends approval of the request.
Council member Whitson expressed his concern with the request and asked staff if the
City can consider a variance to place a sign without the flag lot.
Mr. Comstock advised Council the Development Review Committee (DRC) proposed
several options to the developer and property owner to address signage along North
Tarrant Parkway. Mr. Comstock further commented that staff is reviewing the
possibility of a revision to the sign ordinance to limit any future flag lot requests.
The applicant's representative, Spry Surveyors, was not in attendance to present the
request to Council.
City Council Minutes
June 23, 2014
Page 7
City Attorney George Staples advised Council that plats could be approved by action of
law if the governing body fails to act within 30 days of the Planning and Zoning
Commission meeting.
Council member Welch made a motion to postpone RP 2013-11 to the next City
Council meeting (July 14, 2014). Council member Whitson seconded the motion.
Motion to postpone carried 6-0.
City Council took additional action on item C1 later in the meeting.
C.2 RP 2013-16 PUBLIC HEARING AND CONSIDERATION OF A REQUEST
FROM H. KEITH BERTELSEN FOR A REPLAT OF LOTS 15R, 16R AND 17R,
BLOCK 1, THOMPSON PARK ESTATES; BEING THREE COMMERCIAL
LOTS ON 2.346 ACRES LOCATED AT 6417 AND 6425 PRECINCT LINE
ROAD
APPROVED
Mayor Trevino opened the public hearing for item RP 2013-16.
Mayor Trevino announced that Council member Welch has a conflict of interest with
item C2 and would be abstaining from discussion and voting on the item due to being
the previous engineer of record on the project. While Council member Welch is no
longer the engineer of record he continues to have fiduciary connections with the
project.
Council member Welch completed and filed an affidavit of disqualification with the City
Secretary.
Council member Welch left the dais during the discussion and vote.
Senior Planner Clayton Comstock presented item to Council. The request is for the
purpose of constructing a Shipley's Donuts at 6417 and 6425 Precinct Line Road. Mr.
Comstock reviewed the approved site plan and elevations for the building. Mr.
Comstock advised Council the replat consists of shifting lot lines to the west and adding
access easements. The Planning and Zoning Commission at their June 19, 2014
meeting recommended approval with a vote of 4-0.
Applicant representative Jason Rawlings with Miller Surveying located at 430 Mid Cities
Boulevard, Hurst, was present to address questions from Council.
Council did not have any questions for staff or the applicant.
City Council Minutes
June 23, 2014
Page 8
Mayor Trevino asked for anyone wishing to speak on the item to come forward. There
being no one wishing to speak, Mayor Trevino closed the public hearing.
Council member Oujesky made a motion to approve agenda item C2, RP 2013-16.
Council member Barth seconded the motion.
Motion to approve carried 5-0-1.
D.0 — PLANNING AND DEVELOPMENT
D.1 AP 2014-02 CONSIDERATION OF A REQUEST FROM J & J NRH 100, FLP
FOR AN AMENDED PLAT OF SADDLEBROOK ESTATES LOCATED IN THE
8600 BLOCK OF NORTH TARRANT PARKWAY
APPROVED
Senior Planner Clayton Comstock presented item to Council. Mr. Comstock advised
Council the purpose of the request is to shift the side lot lines. The Planning and
Zoning Commission at their June 19, 2014 meeting recommended approval with a vote
of 4-0.
Council did not have any questions for staff or the applicant.
Council member Welch made a motion to approve AP 2014-02. Council member
Whitson seconded the motion.
Motion to approve carried 6-0.
E.0 - PUBLIC WORKS
E.1 ADOPTION OF THE CITY'S WATER CONSERVATION AND DROUGHT
CONTINGENCY/EMERGENCY WATER MANAGEMENT PLANS AND
APPROVE ORDINANCE NO. 3309 AMENDING SECTION 78-61 OF THE
NORTH RICHLAND HILLS CODE OF ORDINANCE
APPROVED
Public Works Operations Manager Jimmy Cates presented item to Council. Mr. Cates
informed Council that municipalities are required to submit updated water conservation
and drought plans to the Texas Commission on Environmental Quality (TCEQ). The
plans are required to be adopted and updated on a five-year basis to coincide with the
regional water planning process. Mr. Cates advised that the proposed changes mirror
the recent changes approved by the City of Fort Worth.
City Council Minutes
June 23, 2014
Page 9
Water Conservation Plan - includes Best Management Practices (BMP's) that were
developed by the Texas Water Development Board (TWDB) Report 362. The BMP's
are voluntary for adoption and some of the BMP's are included in the city's plan as
follows:
➢ System Water Audit and Water Loss
➢ Prohibition on Wasting Water
➢ Recommended Showerheads, aerators and Toilet Retrofit
➢ School Education
➢ Automatic Irrigation System Audit (City Partner with TRWD)
➢ Landscape Irrigation Conservation
➢ Metering of all New Connection and Replacement of Old Meters
➢ Public Information on Conservation Techniques
➢ Park Conservation
Mr. Cates advised that the majority of the proposed Water Conservation plan would
remain the same with one major addition concerning lawns and landscapes. Watering
for lawns and landscapes must follow the schedule below:
1. Residential addresses ending in an even number (0, 2, 4, 6, and 8) may water on
Wednesdays and Saturdays.
2. Residential addresses ending in an odd number (1, 3, 5, 7, and 9) may water on
Thursdays and Sundays.
3. All non-residential locations (apartment complexes, businesses, industrial, parks,
street and/or roadway medians, etc.) may water on Tuesday's and Friday's.
When outdoor water use is being used on the designated days, a person may only
water between the hours of 12 midnight to 10:00 a.m. and 6:00 p.m. to 11:59 p.m. on
such days.
The exception to the scheduled outdoor water days and hours is as follows:
"Lawns and landscaping may be watered on any day, at any time, by handheld
hose, drip irrigation, a soaker hose or tree bubbler. The intent of this exception
is to allow for the protection of structural foundations, trees and other high value
landscape materials".
Drought Contingency/Emergency Water Management Plan — utilized by the regional
water-planning group and requires the following:
➢ Specific, quantified targets for water reduction
➢ Drought response stages
City Council Minutes
June 23, 2014
Page 10
➢ Triggers to begin and end each stage
➢ Supply management measures
➢ Description of drought indicators
➢ Notification procedures
➢ Procedures for granting exceptions
➢ Ongoing public education
➢ Formal adoption of plan
➢ Coordination with regional water planning group
Mr. Cates informed Council there are no major changes to the drought shortage trigger
stages.
Council member Oujesky made a motion to approve Ordinance No. 3309. Council
member Turnage seconded the motion.
Motion to approve carried 6-0.
E.2 APPROVE AMENDMENT #2 TO THE DESIGN CONTRACT FOR DAVIS
BLVD/MID-CITIES BLVD INTERSECTION PROJECT WITH FREESE AND
NICHOLS FOR AN AMOUNT NOT TO EXCEED $191,000
APPROVED
Managing Director Mike Curtis presented item to Council and was available to answer
questions. Mr. Curtis reminded Council that staff brought forward a Texas Department
of Transportation funding agreement in April, which identified additional funding that
would be allocated to the project due to scope changes taken place over time. The
request before Council this evening is the next step to amend the engineering
agreement to reflect additional changes to the project. The contract amount includes
the additional design changes due to expanded scope, additional right-of-way parcels
and additional right-of-way work, and the environmental changes. City staff is
recommending approval and to authorize the city manager to execute the agreement.
Council did not have any questions for staff.
Council member Welch made a motion to approve amendment No. 2 to the
professional services agreement with Freese and Nichols in a dollar amount not
to exceed $191,000. Council member Oujesky seconded the motion.
Motion to approve carried 6-0.
City Council Minutes
June 23, 2014
Page 11
F.0 - GENERAL ITEMS
F.1 AUTHORIZE THE LEASE/PURCHASE OF DISPATCH RADIO EQUIPMENT
(MCC7500) IN THE COMMUNICATIONS CENTER FOR THE NEW CITY HALL
PROJECT IN THE AMOUNT OF $164,880 TO BE REIMBURSED BY
TARRANT COUNTY 9-1-1 DISTRICT P25 RADIO ASSISTANCE PROGRAM
APPROVED
Assistant Police Chief Mike Hamlin presented item to Council and was available to
answer questions. Mr. Hamlin informed Council the request authorizes the City to enter
into a three-year lease with Motorola for the acquisition of three dispatch consoles for
the public safety communication center to be located in the New City Hall. City staff
partnered with Tarrant County 9-1-1 to seek reimbursement funding through the P25
radio assistance program. If approved, annual funding from Tarrant County 9-1-1 is
anticipated to be $54,809. Over a three-year period, reimbursement funding is
anticipated at $164,427. City staff recommends approval of the lease agreement.
Council did not have any questions for staff.
Council member Oujesky made a motion to approve agenda item Fl. Council
member Turnage seconded the motion.
Motion to approve carried 6-0.
F.2 ELECTRONIC WARRANT PAYMENT SERVICES INTERLOCAL AGREEMENT
WITH THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
APPROVED
Assistant Police Chief Mike Hamlin presented item to Council and was available to
answer questions. Mr. Hamlin advised Council the request authorizes the City of North
Richland Hills to accept electronic warrant payments.
Council member Rodriguez made a motion to approve agenda item F2,
authorizing the city manager to execute an agreement with the North Central
Texas Council of Governments. Council member Whitson seconded the motion.
Motion to approve carried 6-0.
G.0 - EXECUTIVE SESSION ITEMS
G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON
WORK SESSION AGENDA
There was no action necessary as the result of Executive Session.
City Council Minutes
June 23, 2014
Page 12
Mayor Trevino announced that the applicant's representative for item C1 was present
and that Council would revisit the item. Mayor Trevino asked for a motion to reconsider
item C1.
Council member Oujesky moved to reconsider Item Cl. Council member Barth
seconded the motion.
Motion to approve carried 6-0.
C.1 RP 2013-11 PUBLIC HEARING AND CONSIDERATION OF A REQUEST
FROM BIKASH SAHA FOR A REPLAT OF LOTS 1R1 & 1R2, BLOCK 5,
BRENTWOOD ESTATES ADDITION; BEING TWO COMMERCIAL LOTS ON
3.193 ACRES AT 8725 NORTH TARRANT PARKWAY
APPROVED
Mayor Trevino opened the public hearing for RP 2013-11 and called on applicant to
present the item.
Applicant representative, Matt Hibbitt with Spry Surveyors located at 8241 Mid Cities
Boulevard, North Richland Hills presented request. Mr. Hibbitt advised Council the
applicant is seeking to maintain their sign that is located on North Tarrant Parkway.
Mayor Trevino asked for anyone wishing to speak on the item to come forward. There
being no one wishing to speak, Mayor Trevino closed the public hearing.
Council member Turnage moved to approve RP 2013-11. Council member Barth
seconded the motion.
Motion to approve carried 6-0.
H.0 - INFORMATION AND REPORTS
H.1 ANNOUNCEMENTS
Council member Rodriguez made the following announcements.
Family 4th Fireworks Show on Friday, July 4, 2014. The fun begins at 5:00 p.m. with
kid's activities, food trucks, a tribute to veterans and more. Fireworks will begin at
approximately 9:30 p.m.; free parking will be available at 6351 Boulevard 26 and at the
Wiley G. Thomas Coliseum. For additional information, please visit the Northeast
Tarrant Chamber of Commerce website for more information or call 817-281-9376.
City Hall, NRH Centre, Library, NRH2O, Tennis Center, Senior Center, Iron Horse Golf
Course and other non-emergency City offices will be closed on Friday, July 4 in
City Council Minutes
June 23, 2014
Page 13
observance of the Independence Day Holiday. Garbage and recycling will not be
collected on July 4, 2014; Friday's collections will be made on Saturday.
Kudos Korner - Noel Finch and Cheryl Booth of the Planning & Development
Department. A builder sent an email expressing thanks to Noel and Cheryl for going
out of their way to assist with an issue in a new subdivision. They both were courteous
and helpful in working to remedy the issue and he greatly appreciated the assistance
they so pleasantly provided. This was even more encouraging to hear because both
Noel and Cheryl have been with the City of North Richland Hills only a few months.
H.2 ADJOURNMENT
Mayor Trevino adjourned the meeting at 7:42 p.m.
Os ar Trevino — Mayor
ATTEST:
pppwmoomi
p�',.RI.0
)Alicia Richardson, City Secret P' :?I
%.... ..
� 'nairsxni�N n+���`a