HomeMy WebLinkAboutCC 2007-08-27 AgendasCITY OF NORTH RICHLAND HILLS
CITY COUNCIL WORK SESSION AGENDA
NORTH RICHLAND HILLS CITY HALL PRE - COUNCIL CHAMBERS
7301 NORTHEAST LOOP 820
NORTH RICHLAND HILLS, TEXAS
Monday, August 27, 2007
6:00 P.M.
A.1 Discuss Items from Regular City Council Meeting
A.2 IR 2007 -103 HB 621 Super Freeport Tax Exemption (10 Minutes)
A.3 Adjournment
('Prtifiratinn
I do hereby certify that the above notice of meeting of the North Richland Hills City Council was
posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas
Government Code on August 24, 2007.
City Secretary
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at 817427 -6060 for further
information.
The City Council may confer privately with its attorney to seek legal advice on any matter listed
on the agenda or on any matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551, Texas Government Code.
CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
CITY HALL COUNCIL CHAMBERS
7301 NORTHEAST LOOP 820
NORTH RICHLAND HILLS, TEXAS
Monday, August 27, 2007
7:00 P.M.
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Copies of the full City Council agenda information packet are accessible prior to every
regularly scheduled Monday Council meeting according to the following locations and
schedule:
❑ Library on the Friday prior to the meeting (available electronically)
❑ City Hall on the day of the meeting (hard copy available)
Additionally, the agenda packet is available for download from the City's web site at
www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council
meeting.
A.0 Call to Order - Mayor Trevino
A.2 Pledge - Councilman Whitson
A.3 Special Presentation(s) and Recognition(s) - Yard of the Month Awards for August 2007
presented by Councilman Sapp
A.4 Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or Commission
at a later date. In order to address the Council, please complete a Public Meeting
Appearance Card and present it to the City Secretary prior to the start of the Council
meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any
subject which is not on the posted agenda, therefore the Council will not be able to
discuss or take action on items brought up during the citizens presentation.
A.5 Removal of Item(s) from Consent Agenda
B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed to
require little or no deliberation by the City Council and will be voted on in one motion.
There will be no separate discussion of these items unless a Council Member so
requests, in which event the item will be removed from the Consent Agenda and
considered.
B.1 Approval of Minutes of the August 3 -4, 2007 Budget Work Session
B.2 Approval of Minutes of August 13, 2007 City Council Meeting
B.3 PU 2007 -040 Award Proposal No. 07 -1384 for Data and Telephone Cable Installation at
the New Library to Premier Communications in the amount of $35,608.36
B.4 PU 2007 -039 Authorize to Continue the Purchase of Badger Water Meters and
Telemetric Devices and Price Increases From Atlas Utility Supply Company through
January 31, 2008
B.5 PU 2007 -041 Award the Purchase of Video Recording and Broadcasting Equipment to
Visual Interactive Dynamics in the amount of $34,890.00.
C00 =11JAIMAIml CAI IMIIIt
C.1 CN 2007 -068 Conduct Public Hearing on Proposed 2007 -2008 Budget
C.2 CN 2007 -069 Conduct Public Hearing on Proposed Tax Rate
D.0 PLANNING AND DEVELOPMENT
Items to follow do not require a public hearing.
No items for this category.
E.0 PUBLIC WORKS
No items for this category.
F.1 CN 2006 -067 Denial of 2006 Interim Rate Adjustment Proposed by Atmos Energy
Corporation, Mid -Tex Division - Ordinance No. 2948
F.2 G 2007 -074 2008 Selective Traffic Enforcement Program Grant (FY 2008 STEP Grant
Agreement) - Resolution No. 2007 -050
F.3 PU 2007 -037 Award Bid No. 07 -1377 for Library Furnishings to BKM Total Office of
Texas for $110,993.63, Business Interiors for $13,618.52, and KI for $47,265.35 for a
total amount of $171,877.50.
F.4 G 2007 -071 Approval of New Committee Members to the Youth Advisory Committee
F.5 CN 2007 -070 Appointments to Animal Control Shelter Advisory Committee - Places 1
and 3
F.6 G 2007 -072 Appointments to the Red Light Camera Advisory Committee
F.7 INFORMATION AND REPORTS - Mayor Pro Tern Compton
F.8 Adjournment
All items on the agenda are for discussion and/or action.
('Prtifiratinn
I do hereby certify that the above notice of meeting of the North Richland Hills City Council was
posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas
Government Code on August 24, 2007.
City Secretary
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to
this meeting. Please contact the City Secretary's office at 817427 -6060 for further
information.
The City Council may confer privately with its attorney to seek legal advice on any matter listed
on the agenda or on any matter in which the duty of the attorney to the governmental body
under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly
conflicts with Chapter 551, Texas Government Code.
City of North Richland Hills
City Council Work Session Meeting Agenda
North Richland Hills City Hall Pre - Council Chambers
7301 Northeast Loop 820
North Richland Hills, TX 76180
Monday, August 27, 2007
6:00 P.M.
A.1 Discuss Items from Regular City Council Meetinq
A.2 IR 2007 -103 HB 621 Super Freeport Tax Exemption (10 Minutes)
A.3 Adjournment
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Agenda No. A.1
Subject: Discuss Items from Regular City Council Meeting
INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007 -103
Date: August 27, 2007
Subject: HB 621 Super Freeport Tax Exemption
HB 621 is a bill targeted toward the Texas warehousing industry in an effort to make
these types of operations more competitive with bordering states. With our current
business mix and limited availability of raw land, warehousing is not an industry being
pursued by NRH. For those existing businesses potentially affected by this action, the
city's location within the region and overall business climate likely far outweigh any
financial benefit provided by exempting these specific goods.
Should the City Council decide to take no action, or not opt -out, the conservative
estimate on lost tax revenue is about $30,000 per year. Unlike abatements, or most
other tax incentives, which are negotiated based upon increased investment in a
community, this exemption simply removes this revenue without a measurable positive
financial impact. This tax burden would then shift to other taxpayers, or an equal cut in
city services may be required to compensate.
To opt -out the city must hold a public hearing on the issue prior to January 1, at which
time the City Council will vote. If the City Council votes to opt -out, these goods -in-
transit will continue to be taxed as they are currently, and if the City Council votes to
not opt -out they will be exempted from taxation. Based again upon the conservative
estimate provided by TAD, not opting -out would remove in excess of $5,000,000 from
the city's tax rolls.
Recently at a meeting at the NCT Council of Governments offices, a large number of
cities were in attendance from North Texas and at that time none of them were
planning to provide the exemption.
After reviewing this bill and its impacts, we do not see any benefit to the City as a
whole in granting this exemption. Should conditions in the future warrant a
reconsideration of this matter, City Council may review and reconsider it at that time.
We look forward to discussing this matter and receiving a consensus on Monday.
Respectfully Submitted,
Thad Chambers
Director of Economic Development
ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS �
Department: City Secretary
Presented by:
Subject: Adjournment
CITY OF
NORTH RICHLAND HILLS
Council Meeting Date: 8 -27 -2007
Agenda No. A.3
City of North Richland Hills
City Council Regular Meeting Agenda
North Richland Hills City Hall Council Chambers
7301 Northeast Loop 820
North Richland Hills, TX 76180
Monday, August 27, 2007
7:00 P.M.
A.0 Call to Order - Mayor Trevino
A.1 Invocation - Councilman Whitson
A.2 Pledge - Councilman Whitson
A.3 Special Presentation(s) and Recognition(s) - Yard of the Month Awards for
August 2007 presented by Councilman Sapp
A.4 Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or
Commission at a later date. In order to address the Council, please complete a
Public Meeting Appearance Card and present it to the City Secretary prior to the
start of the Council meeting. The Texas Open Meetings Act prohibits
deliberation by the Council of any subject which is not on the posted agenda,
therefore the Council will not be able to discuss or take action on items brought
up during the citizens presentation.
A.5 Removal of Item(s) from Consent Agenda
B.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed
to require little or no deliberation by the City Council and will be voted on in one
motion. There will be no separate discussion of these items unless a Council
Member so requests, in which event the item will be removed from the Consent
Agenda and considered.
B.1 Approval of Minutes of the August 3 -4, 2007 Budget Work Session
B.2 Approval of Minutes of Auaust 13, 2007 Citv Council Meetina
B.3 PU 2007 -040 Award Proposal No. 07 -1384 for Data and Telephone Cable
Installation at the New Library to Premier Communications in the amount of
$35,608.36
B.4 PU 2007 -039 Authorize to Continue the Purchase of Badger Water Meters and
Telemetric Devices and Price Increases From Atlas Utility Supply Company
through January 31, 2008
B.5 PU 2007 -041 Award the Purchase of Video Recording and Broadcastinq
Equipment to Visual Interactive Dynamics in the amount of $34,890.00.
C.0 PUBLIC HEARINGS
C.1 GN 2007 -068 Conduct Public Hearing on Proposed 2007 -2008 Budget
C.2 GN 2007 -069 Conduct Public Hearing on Proposed Tax Rate
D.0 PLANNING AND DEVELOPMENT
Items to follow do not require a public hearing.
No items for this category.
E.0 PUBLIC WORKS
No items for this category.
F.0 GENERAL ITEMS
F.1 GN 2006 -067 Denial of 2006 Interim Rate Adjustment Proposed by Atmos
Energy Corporation, Mid -Tex Division - Ordinance No. 2948
F.2 GN 2007 -074 2008 Selective Traffic Enforcement Program Grant (FY 2008
STEP Grant Agreement) - Resolution No. 2007 -050
F.3 PU 2007 -037 Award Bid No. 07 -1377 for Library Furnishings to BKM Total Office
of Texas for $110,993.63, Business Interiors for $13,618.52, and KI for
$47,265.35 for a total amount of $171,877.50.
F.4 GN 2007 -071 Approval of New Committee Members to the Youth Advisory
C;nmmitFPP
F.5 GN 2007 -070 Appointments to Animal Control Shelter Advisory Committee -
Places 1 and 3
F.6 GN 2007 -072 Appointments to the Red Light Camera Advisory Committee
F.7 INFORMATION AND REPORTS - Mayor Pro Tem Compton
F.8 Adjournment
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Subject: Call to Order - Mayor Trevino
Council Meeting Date: 8 -27 -2007
Agenda No. A.0
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Councilman David Whitson Agenda No. A.1
Subject: Invocation - Councilman Whitson
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Councilman David Whitson Agenda No. A.2
Subject: Pledge - Councilman Whitson
CITY OF
NORTH RICHLAND HILLS
Department: Neighborhood Services Council Meeting Date: 8 -27 -2007
Presented by: Teresa Hebert/Councilman Ken Sapp Agenda No. A.3
Subject: Special Presentation(s) and Recognition(s) - Yard of the Month Awards for
August 2007 presented by Councilman Sapp
AREA 1 Leslie and David Altamos, 5821 North Hills Drive
AREA 2 Michael & Lynette Kithas, 6733 Riviera
AREA 3 Laura Ford, 6238 Skylark Circle
AREA 4 John Hadaway, 5636 Cuadalaiara Drive
AREA 5 Ken & Kathy Thompson, 6109 Winter Park Drive
AREA 6 Dorothv Dickerson. 6545 Wakefield Road
AREA 7 Jack & Barbara Terry, 8105 Kentwood Drive
AREA 8 David & Erica Darling, 6882 Rolling Ridge Drive
AREA 9 David & Kristie Crownover, 7425 Continental Trail
Business Landscape Winner North Hills Hospital, 4401 Booth Calloway Road
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Agenda No. A.4
Subject: Citizens Presentation
An opportunity for citizens to address the City Council on matters which are not
scheduled for consideration by the City Council or another City Board or Commission at
a later date. In order to address the Council, please complete a Public Meeting
Appearance Card and present it to the City Secretary prior to the start of the Council
meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any
subject which is not on the posted agenda, therefore the Council will not be able to
discuss or take action on items brought up during the citizens presentation.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Subject: Removal of Item(s) from Consent Agenda
Council Meeting Date: 8 -27 -2007
Agenda No. A.5
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Agenda No. B.0
Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
All consent agenda items listed below are considered to be routine items deemed to
require little or no deliberation by the City Council and will be voted on in one motion.
There will be no separate discussion of these items unless a Council Member so
requests, in which event the item will be removed from the Consent Agenda and
considered.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Agenda No. B.1
Subject: Approval of Minutes of the August 3 -4, 2007 Budget Work Session
Recommendation:
To approve the minutes of the August 3 -4, 2007 Budget Work Session.
MINUTES OF THE BUDGET WORK SESSION OF THE CITY
COUNCIL OF THE CITY OF NORTH RICHLAND HILLS,
TEXAS, HELD AT GARRETT CREEK RANCH
CONFERENCE CENTER, 270 PRIVATE ROAD 3475,
PARADISE, TEXAS — AUGUST 34, 2007
Present: City Council:
Oscar Trevino
Suzy Compton
John Lewis
Ken Sapp
Tim Barth
David Whitson
Scott Turnage
Tim Welch
Mayor
Mayor Pro Tem, Council Place 3
Council, Place 1
Council, Place 2
Council, Place 4
Council, Place 5
Council, Place 6
Council, Place 7
Staff:
Larry J. Cunningham City Manager
Ogden Bo Bass
Jim Starr
Karen Bostic
Elizabeth Reining
Patricia Hutson
Larry Koonce
Drew Corn
Mary Edwards
Patrick Hillis
Mike Curtis
Jennipher Castellanos
Daley Lehmann
Assistant City Manager
Interim Assistant City Manager
Managing Director Admin /Fiscal Services
Assistant to City Manager
City Secretary
Director of Finance
Director of Budget
Public Information Officer
Director of Human Resources
Director of Public Works
Public Works Management Assistant
Budget Intern
CALL TO ORDER
Mayor Trevino called the Council Budget Work Session to order August 3, 2007 at
10:03 a.m. with all council members present. Mayor Trevino announced that the Crime
Control and Prevention District Board would meet in conjunction with the City Council
Budget Work Session. Mayor Trevino made opening remarks. The Mayor and each of
the Council Members commented on the budget document and expressed their
appreciation to Staff for the quality of the budget document and their efforts to produce
a document supporting the Council's goals.
Throughout the work session staff presented a PowerPoint presentation that provided
an overview of the revised and proposed budgets for each fund, recommended service
enhancements and highlights of the proposed 2007/2008 Capital Projects Budget.
The City Manager began the presentation by highlighting the past year's
accomplishments, commented on unanticipated revenues realized in 2006/2007 in
sales tax, Municipal Court fines and interest rates, gave the economic outlook and
advised of assumptions used to prepare the proposed budget. Council was advised
that the fiscal year will end in a sound fiscal condition. Mr. Cunningham reviewed
highlights of the proposed budget. The proposed budget provides for a balanced
budget, maintains the same or improved level of service, a property tax rate of 57¢,
provides for growth in sales taxes, Phase 3 of an increase in water and sewer rates as
recommended with the Utility Rate Study and adopted by the Council in 2005, meets
the goals established by the Council, provides for a competitive employee
compensation plan, a few high priority service improvements, and provides for keeping
costs at reasonable levels to minimize property taxes.
Mayor Trevino commented that he thought it would be beneficial to show
graphically the decline in the reserve balance beginning in 2001102 and how the
balance had been rebuilt. Mr. Cunningham advised that a chart would be shown
later in the day and that Staff can prepare a graphic.
Mr. Corn gave a general overview of the General Fund Budget. Mr. Corn explained the
General Fund and the departments and revenue categories included in the General
Fund. A brief overview was given of the Revised 2006/2007 General Fund Revenues
and Expenditures. The 2006/2007 General Fund Revenues were revised upward from
the adopted level approximately 2.25% due to sales tax growth, an increase to payment
in lieu of taxes, increase in fines and forfeitures and an increase in interest income. Mr.
Corn discussed the revised 2006/2007 General Fund expenditures and the Pay -As-
You-Go Capital Projects Reserve. Several service enhancements are proposed in the
Revised 2006107 budget. Mr. Cunningham presented and discussed with Council the
following proposed service enhancements: 2007 Citizen Survey, Home Fund Grant
Participation, Pay -As- You -Go Improvements and "Leading the Way" Program. Mr.
Curtis discussed with Council the Skid Steer Loader and improvements to Fire Station
#2 driveway. Ms. Bostic discussed with Council a Pilot Municipal Wireless Network and
enhancements to technology productivity.
Council agreed with proceeding with a 2007 citizen survey. The 2005 survey will
be used as a baseline. The follow -up survey will allow the City to measure the
City's improvements and changes in residents' perceptions. Plans are to
administer the survey in September and a report provided to Council in
November 2007. Mr. Cunningham advised it was important to have consistency
in questions in order to compare the 2007 survey to the previous survey.
Councilman Barth asked to review the survey questions prior to the survey being
administered. Councilman Sapp commented that he did not recall the survey
containing very many open -ended questions and felt open -ended questions
provided additional insight from the citizens.
The Home Fund Grant Program will be administered through the Tarrant County
Housing Development office and helps low income, elderly, mental lylphysically
disabled, and single parents to maintain their homes. The program requires a
25% local match with a minimum match of $25,000. It is anticipated that a
minimum of four homes can be repaired for an estimated match of $25,000.
Councilman Sapp expressed his desire for a more aggressive program.
Councilman Lewis suggested using more CDBG funds for the program. Mr.
Cunningham advised that the HOME Program requires certain criteria to be met.
Council concurred with the funding for the program.
Fitness, Safety and Efficiency at Fire Stations — The Council concurred with the
fire station enhancements.
Continuing Initiatives for "Pay -As- You -Go Improvements — Council concurred
with increasing the reserves in the 2006/2007 Revised Budget to fund 1) the
addition of covered space to the existing Dry Storage Building at the Public
Works Center, 2) a Skid Steer Loader for the Public Works Department, and 3)
repair damage to Fire Station #2 driveway.
Pilot Municipal Wireless Network — If the feasibility study currently underway
indicates that a wireless mesh network would be cost effective, Council
concurred with the implementation of a pilot network to further provide feedback
regarding range, speed, reliability and what functions are worth expanding
beyond a pilot program.
Increase to Information Services Reserves — Council concurred with revising the
budget to increase the Information Services Reserves to fund technology
productivity enhancements in the proposed 2007/2008 budget. Enhancements
consist of Laserfiche Workflow software for Municipal Court, Telestaff Scheduling
software for Police Department, Toughbook laptops for Buildings I nspections and
Streaming Video Service for the Communications Department. Council
discussed the need for separate Police and Fire Telestaff Scheduling software
and the additional cost. Staff will follow up with additional information and costs
for the Telestaff Scheduling Software.
"Leading the Way" Program — Council concurred with the implementation of a
city -wide program for improving leadership and management skills.
Mr. Corn presented an overview of the proposed 2007/2008 General Fund Budget. Mr.
Corn discussed the history of net taxable values, changes in property value, the
proposed 2007/2008 General Fund Revenues, a comparison of the adopted versus
proposed General Fund Rrevenue, sales tax revenues history, the proposed 2007/2008
General Fund Expenditures, the proposed 2007108 General Fund Balance and a brief
overview of the proposed 2007/2008 Service Enhancements.
Mayor Trevino recessed the work session at 12:05 p.m. and called the work session
back to order at 1 :10 p. m.
Ms. Bostic discussed the following proposed 2007/2008 Service Enhancements with
Staff responding to questions.
• Show Cause Requirements — Municipal Court — Addition of a clerk and part time
bailiff to address work load increases resulting from state mandates.
• Document Imaging — Municipal Court — Addition of a full -time document imaging
clerk to keep the imaging and scanning of documents current.
• Technology Improvements — Municipal Court — Conversion of data base allowing
interface with Laserfiche, Autocite and Teleworks IVR and purchase of two
additional autocite units.
Council questioned the number of Autocite units to traffic officers and if a previously
purchase Autocite unit was considered a backup unit.
Council concurred with the service enhancements discussed.
Mr. Cunningham discussed the following proposed 2007/2008 Service Enhancements
with Staff responding to questions:
• Opening of New Library
• Golf Course Equipment Replacement
Councilman Sapp asked about respininglrepairing books as the collection is
being moved to the new Library.
Council discussed the need to continue to provide library services on the south
side of the City and the commitment of previous councils to provide library
services on the south side. Mayor Trevino requested that Council be provided
with the minutes reflecting the commitment made by previous Councils.
Council discussed the Radio Frequency Identification Device (RFID) program for
the Library. The system was discussed during the Mid -Year Work Session and
Council discussed revising the 2006 budget to enable the program to be
implemented before the move. The Council agreed at that time that they did not
support revising the 2006 Budget and requested additional information before
making a decision. After discussion, Council agreed that the RFID system
needed to be implemented prior to move -in.
Mr. Cunningham discussed with Council the need to replace various pieces of golf
course maintenance equipment. Council concurred with the City's General Fund
loaning the Golf Fund the funds to replace the equipment. The Golf Course will repay
the General Fund from its reserves beginning in 2012 and the City will place the
maintenance equipment on a replacement schedule.
Mayor Trevino asked for any additional comments or concerns from the Council on
items discussed. The Council reconfirmed their consensus on all items discussed.
Council reviewed and discussed the Budget Summaries.
Councilman Whitson requested an explanation on the addition of lights to Tipps
Cannine Hollow at Northfield Park. The Council discussed if the lights were
needed and what the impact to the turf would be from the additional use. Council
also discussed asking the users of the facility to pay for the lights. The
consensus of the Council was for staff to communicate to the dog park users that
the City will install the lights if the users will assist with the funding by raising 50
percent of the funds. Staff will also explore limiting the hours of use and closing
sections of the park as needed to maintain the turf.
Mayor Trevino referred to Code Enforcement's Community Cleanup program and
questioned how code enforcement issues are addressed on the weekend. Staff
advised that an individual works half -days each weekend and emphasis is
adjusted depending on issues being addressed. Council was advised they could
call Dispatch on the weekend to report violations. Council members also asked
that the Police Department assist in reporting code violations and areas in need
of attention by other city departments.
Councilman Welch inquired as to the number of single family permits or lots
being platted. Mr. Bass advised that there were 400 available lots and 248 lots
with no infrastructure.
Mr. Patrick Hillis, Human Resources Director, gave a brief presentation on the proposed
market adjustments to the Employee Compensation Plan.
Council reviewed the General Debt Service Fund. Mr. Koonce advised Council the
2007 Certified Tax Roll had been received. The effective tax rate is $.564932. Since
the effective tax rate is lower than the proposed rate of $.57 a tax rate hearing will be
required if Council chooses to adopt the $.57 tax rate.
Mayor Trevino asked for Council consensus on the debt service, all discussions and
setting the tax rate at $.57 tax. All members of the Council concurred.
Mayor Trevino announced at 2:47 p.m. that he was recessing the Council Budget Work
Session and calling the Crime Control and Prevention District Budget Work Session to
order. After the District discussed the proposed budget, Mayor Trevino adjourned the
Crime District Work Session at 3:00 p.m. and called the Council Budget Work Session
back to order at 3:00 p.m.
Mr. Corn gave an overview of the Park and Recreation Facilities Development Fund
highlighting the revised 2006/2007 Park Fund Revenues and Expenditures and the
proposed 2007/2008 Park Fund Revenues and Expenditures.
Councilman Whitson commented that the six after school leaders were being
removed from the budget and inquired if the program was being discontinued.
Staff will follow -up with further information.
Council concurred with the Park and Recreation Facilities Development Fund as
presented by staff.
Mr. Corn presented the budgets for the Special Revenue Funds consisting of the
Promotional Fund, Donations Fund, Special Investigation Fund, Drainage Utility Fund,
Gas Development Fund and Traffic Safety Fund. Proposed 2007/2008 service
enhancements funded by the Gas Development Fund consist of Facade Improvement
Program and Preventive Street Maintenance Program.
Mr. Starr discussed the Facade Improvement Program. The program will encourage
private investment in older commercial properties and projects will be overseen by an
internal service committee. The program is a matching 50% grant to remove non-
conforming signs, construct conforming signs and improve facades. The City will
contribute $10,000 for facade improvements, $3,000 for sign replacement and $2,000
for sign removal. Estimated cost is $100,000.
Mr. Corn discussed the Preventive Street Maintenance Program. The program is
primarily funded in the General Fund with $100,000 to be transferred from the Gas
Fund.
Mr. Corn discussed the Traffic Safety Fund which was created in November 2006.
Proposed service enhancements consist of funding for 3 additional motorcycles for
Traffic Enforcement Enhancement and Restructuring of Police Support Services to
provide for a civilian technical services supervisor.
Council discussed safety concerns with the Davis Boulevard 1 Smithfield
Intersection at the Post Office. Mr. Curtis explained that the Master
Thoroughfare Plan has Smithfield tying in at Bridge Street and the Smithfield
intersection being removed. Council continued discussion of their concerns
during their discussion of the Public Works Capital Improvements Program.
Councilman Sapp requested Council be provided with an update on the Traffic
Safety Program.
Mayor Trevino recessed the meeting at 3:40 p.m. and called the meeting back to order
at 4:05 p.m.
Staff presented an Analysis of the Drawdown of Reserves which reflected that the
reserves were being used as intended.
Mr. Corn presented the Proprietary Funds. The Enterprise Funds consisting of the
Utility Fund, Aquatic Park Fund and Golf Fund were discussed with staff responding to
questions from the Council. Mr. Corn discussed with Council the revised 2006/2007
Utility Fund Revenues and Expenses. The proposed 2007/2008 Utility Fund Budget
and Service Enhancements were presented. The Service Enhancements for 2007/2008
consist of funds for a Waterwise Public Educatoin Program and Vibrating Compactor
with Remote. The Waterwise Public Education program will teach Birdville Independent
School District 5th graders about water conservation and the program will be funded with
a matching grant from Tarrant Regional Water District. The City currently rents the
needed compactor. The compactor is needed to meet density requirements for line
trenches.
Councilman Lewis questioned the reduction in salaries in Water Operations.
Staff advised the reduction was the result of new hires being at a lower range
then their previous incumbents and a change to the Stability Pay Policy.
Mayor Trevino inquired as to the spike in performance measure for Taste and
Odor Complaints in Water Operations. Staff advised that the change was a
result of drought and rain conditions.
Councilman Welch inquired as to the number of linear feet of 2" and 4" lines still
remaining. Staff advised that there were approximately 100,000 linear feet of 2"
lines and 40,000 to 50,000 linear feet of 4" lines remaining in City.
The Council concurred with the Utility Fund budget as presented.
Mr. Corn presented the Aquatic Park Fund and staff responded to questions from the
Council. Mr. Corn highlighted the attendance history of the park and discussed the
Revised 2006/2007 Aquatic Park Revenues and Expenses and the Proposed
2007/2008 Revenues and Expenses. New revenue is proposed from a coffee shop that
will be located in the new Library and operated by the Aquatic Park. The program will
not be subsidized by the Aquatic Fund, but if needed, from the General Fund.
The Council concurred with the Aquatic Park budget as presented.
Mr. Corn presented the budget for the Golf Course Fund discussing the history of
rounds of golf played, the 2006/2007 Revised Golf Course Revenues and Expenditures
and Proposed 2007/2008 Golf Course Revenues and Expenditures. Council concurred
with the Golf Course Fund as presented.
Mr. Corn presented the Internal Service Funds consisting of the Building Services Fund,
Equipment Services Fund, Information Services Fund and Insurance Fund. Proposed
for the Building Fund is $2,105,809 for expenses excluding the proposed service
enhancement. Mr. Cunningham recapped the proposed service enhancements which
were discussed earlier in the day (New Library Building Operations and Maintenance)
during the General Fund portion of the budget. An increase is proposed in maintenance
staff, electricity usage, equipment, supplies and services for the maintenance at the new
Library. Council concurred with the Building Services Fund.
Mr. Corn discussed the Revised 2006/2007 Equipment Services Revenues, the
proposed 2007/2008 Expenditures and projected Fund Balance. A service
enhancement is proposed to upgrade the Fuel System as mandated by Texas
Commission on Environmental Quality (TCEO ). The system will replace the existing
system that no longer meets TCEO requirements. Council concurred with the
Equipment Services Fund.
Mr. Corn discussed the proposed 2007/2008 Information Services Expenses. Proposed
Technology Productive service enhancements consist of Laserfiche Workflow software
for the Municipal Court, Telestaff scheduling software for the Police Department, four
toughbook laptops for the Building Inspectors and Streaming Video Service. The
enhancements were discussed earlier during the discussion of the General Fund.
In response to an inquiry regarding the City's phone system, Staff advised that
the voice mail system was scheduled for replacement next year.
Mr. Corn discussed the Self- Insurance Fund highlighting the proposed 2007/2008
Expenses and the City's plan to rebuild the Fund Reserves. Council concurred with the
Insurance Fund.
Mayor Trevino inquired if Council had any questions and asked if they concurred with all
of the Operating Budgets as presented and a tax rate of $.57. Each member of the
Council reconfirmed their consensus on all Operating Budgets presented and a tax rate
of $.57.
Mr. Koonce advised the Council's auto reimbursement policy provides that the Finance
Director is to present annually to Council the activity for the year. Mr. Koonce reported
that he had verified all reimbursement forms submitted and reported that everything was
within the policy guidelines. The City Council was provided with a list of
reimbursements and was advised that verification is on file in the Finance Department.
There were no questions from the Council.
Council began a review and discussion of the Capital Projects Budget. Ms. Bostic
presented and discussed with Council the following continuing Municipal Facility
Projects.
• Central Area NRH Library
• Animal Adoption and Rescue Center Expansion
Councilman Sapp asked that Council consider renaming Grand Street to Library.
Ms. Bostic presented and discussed with Council the following Permanent Capital
Maintenance Building Projects.
■ City Hall Carpet Replacement
• City Hall Interior Painting
• Records Storage Roof Replacement
• Roof Repairs — for repair of roof structures not included in insurance claim.
Ms. Bostic presented and discussed with Council the following proposed New Projects.
■ 820 Widening 1 City Hall Modifications
■ Concrete Repairs to Fire Station #2, 4001 Rufe Snow
■ Covered Space for Dry Materials Storage
■ Roofing Replacement 1 Repairs — replacement of roofs due to damage form April
13th hailstorm funded from insurance settlement
■ Service Center Work Area Improvements
Council concurred with the 2007/2008 Municipal Facility Capital Projects.
Ms. Bostic discussed the Major Equipment Capital Projects consisting of the following
continuing and new projects.
Continuing Projects:
• Fire Engine replacement (Unit 933)
• Police Mobile Video System Upgrade
New Projects:
• Ambulance Replacement — Medic 224
• Camera Van Replacement (Unit #551)
• Cartegaph Sewer Water Software Expansion
• Emergency Incident Command Vehicle Replacement
• Mobile Data Computer Replacement in Fire Apparatus
• Pilot Municipal Wireless network (also previously discussed during General Fund
discussion)
• RFID Inventory Control and Security system (also previously discussed during
General Fund discussion)
• Skid Steer Loader (also previously discussed during General Fund discussion)
• Upgrade of Motorola Centracom Radio System
In follow up to questions from the Council regarding the Cartegraph software, staff
will provide additional information on the software.
Council questioned why the equipment from the old existing Emergency Incident
Command Vehicle could not be moved to the new vehicle. Staff will follow -up.
The Council concurred with the 2007/2008 Major Equipment Capital Projects.
Mayor Trevino recessed the meeting at 5:32 p.m. and called the meeting back to order
at 6:27 p.m. All Council members were present as previously recorded and the
following staff members present: Larry J. Cunningham, Ogden Bo Bass, Jim Starr,
Karen Bostic, Elizabeth Reining, Patricia Hutson, Larry Koonce, Drew Corn, Mary
Edwards, Mike Curtis and Jennipher Castellanos.
Ms. Reining and Mr. Bass presented the 2007/2008 Economic Development Capital
Improvements Program. Continuing projects include the Sign Removal Assistance
Project and SustainablefFransit Oriented Development Project. One new project is
proposed consisting of the Facade Improvement Program (also previously discussed
during the Special Revenue Funds portion of the budget).
Mr. Curtis presented two continuing and two new Public Works Economic Development
Projects. The two continuing projects are Boulevard 26 Intersection Improvements and
the Commercial Redevelopment Program. New projects are Boulevard 26 Intersection
Improvements at Rodger Line Road and Rufe Snow 1 Glenview Intersection Concept
Study.
Council concurred with the 2007/2008 Economic Development Capital Improvements
Program.
Mr. Curtis presented the 2007/2008 Public Works Capital Improvements Program. Mr.
Curtis reviewed accomplishments for fiscal year 2006/2007 and the street and utility
projects completed in fiscal year 200612007. An update was given on each of the
continuing street projects. Mr. Curtis highlighted 11 new street projects, 1 continuing
drainage project, 2 new drainage projects, 11 continuing and ten new utility projects.
Mayor Trevino requested an update on the restriping of Bursey Road. Mr. Curtis
provided an update of the project advising that Staff is currently investigating the
site visibility and other concerns that have been expressed by the citizens. The
project has been delayed while staff investigates the citizen concerns.
Council discussed the potential signalization project at Davis Boulevard and
Bridge Street that would address the safety issue at the Smithfield 1 Davis 1 Post
Office intersections. Council was advised that staff was investigating options.
Councilman Lewis suggested that the Smithfield 1 Davis intersection be
temporarily closed to determine the change in traffic pattern. Mayor Trevino
suggested contacting the post office and requesting that they change the traffic
flow to one way in and out. This item was also previously discussed during the
General Fund presentation.
Councilman Lewis asked Staff to investigate installing sidewalks on Precinct Line
Road from the newest Thornbridge Addition to North Tarrant.
Mayor Trevino recessed the meeting at 7:58 p.m.
Mayor Trevino called the work session back to order on August 4, 2007 at 8:00 a.m.
with all council members present as previously recorded and the following staff
members present: Larry J. Cunningham, Ogden Bo Bass, Jim Starr, Karen Bostic,
Elizabeth Reining, Patricia Hutson, Larry Koonce, Drew Corn, Mary Edwards, Mike
Curtis, Jennipher Castellanos, and Vickie Loftice.
Ms. Loftice, Director of Parks and Recreation, presented the budget for the 2007/2008
Park and Recreation Development Capital Projects briefly reviewing the history and
accomplishments of the one -half cent sales tax since inception and highlighting the
proposed revenues and expenditures for 2007108, completed projects, continuing
projects and new projects.
During discussion of the Founders and Legacy Recognition Program, Council
requested that Congresswoman Granger be provided with a picture of the
dedication of the park.
Several Council members commented on requests they have received for
additional parking at Linda Spurlock Park. Staff advised that they were not
aware of any neighborhood concerns and that there was a considerable amount
of parking available on the streets. After discussion, it was suggested by the
Council that the on- street parking be striped to provide a more efficient use.
Ms. Loftice discussed the recommendation of the Park and Recreation Board to install
lighting at Tipps Canine Hollow with the users of the park being asked to pay for one -
half of the costs.
Ms. Loftice discussed the Central Area Recreation Center. The project design is
scheduled to begin in October with an estimated completion date of October 2010. The
project will receive funding from 1/2 cent sales tax and TIF #2. Proposed amenities for
the facility were discussed. Council discussed the importance and their desire to
receive citizen input on the design of the facility and letting the citizens know that
Council heard their input.
It was suggested by a member of the Council to change the name of the project
from Central Recreation Center to Recreation Center. The consensus of the
Council was to change the project name to the Recreation Center.
Councilman Welch asked for an update of Blue Thunder Baseball's use of Cross
Timbers Park. Ms. Loftice updated Council on Blue Thunder and commented
that their use of the current facility may not be sustainable for them because of
the facility's location and that they would be evaluating the best location.
The Council concurred with the Capital Projects budget for the Park and Recreation
Development Fund.
Ms. Loftice presented the 2007/2008 NRH20 Waterpark Capital Projects budget
reviewing the operating history of the park, the completed projects and new projects.
Completed projects are Cabanas, Barrel Roll Canopy and Mat Racer. New projects are
Library Coffee shop, Dispatch System for Accelerator, General Facility Improvements,
Parking Lot, Picnic Area, Restrooms and Hopper Expansion and Third Phase Attraction.
Mayor Trevino asked for an explanation of cabanas and rentals and feedback
from people who have rented. There was discussion on the feasibility of
implementing a rental fee for the picnic area. Staff will review further.
Council concurred with the NRH20 Waterpark Capital Projects budget.
The City Council Members reconfirmed their consensus with all budgets and funds as
presented and setting the tax rate at $.57.
Mayor Trevino announced at 9:06 a.m. that Council would adjourn into Executive
Session as authorized by Section 551.074 of the Texas Government Code for
Personnel Matters to discuss Council appointed positions
Mayor Trevino called the meeting back to order at 10:28 a.m. with all Council members
present as previously recorded and the following staff members present: Larry J.
Cunningham, Ogden Bo Bass, Karen Bostic, Elizabeth Reining, Drew Corn, Mary
Edwards and Patricia Hutson.
Mr. Corn reviewed the budget calendar and dates for the upcoming public hearings.
Mayor Pro Tem Compton referenced the previous suggestion by a member of
council to rename Grand Street to Library and advised she was also supportive
of the request.
Mayor Trevino adjourned the work session at 10:39 a.m.
APPROVED:
Oscar Trevino — Mayor
►:raIONI
Patricia Hutson — City Secretary
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Agenda No. B.2
Subject: Approval of Minutes of August 13, 2007 City Council Meeting
Recommendation:
To approve the minutes of the August 13, 2007 City Council Meeting.
MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 —AUGUST 13, 2007
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
13th day of August, 2007 at 6:00 p.m. in the Council Work Room prior to the 7:00 p.m.
regular Council meeting.
Present: Oscar Trevino
Mayor
Suzy Compton
Mayor Pro Tem, Place 3
John Lewis
Council, Place 1
Ken Sapp
Council, Place 2
Tim Barth
Council, Place 4
David Whitson
Council, Place 5
Scott Turnage
Council, Place 6
Tim Welch
Council, Place 7
Staff Members: Larry J. Cunningham
City Manager
Jim Starr
Interim Assistant City Manager
Ogden Bo Bass
Assistant City Manager
Karen Bostic
Managing Director Administrative /Fiscal Services
Patricia Hutson
City Secretary
Monica Solko
Assistant City Secretary
George Staples
City Attorney
Mary Edwards
Public Information Officer
Elizabeth Reining
Assistant to City Manager
John Pitstick
Director of Planning & Development
Larry Koonce
Finance Director
Mike Curtis
Public Works Director
Jimmy Perdue
Chief of Police
Eric Wilhite
Chief Planner
Drew Corn
Budget Director
Vickie Loftice
Director of Parks and Recreation
Debbie York
Environmental Resources Coordinator
Jamie Brockway
Purchasing Manager
fall to (-)rrlar
Mayor Trevino called the work session to order at 6:01 p.m.
Mayor Trevino recognized Brandon Lee, recipient of the "Mayor for a Day" donated by
the City and purchased at a fundraiser held by the Holiday Heights Elementary School.
A.1 Discuss Items from Regular City Council Meetinq
There were no items discussed.
A.2 IR 2007 -096 Red Light Enforcement Update
Jimmy Perdue, Chief of Police, presented a PowerPoint presentation updating Council
on the Automated Traffic Signal Control Red Light Camera (R LC) Program.
Intersection Selection Criteria:
• Number of accidents
• Volume of traffic
• Complaints from citizens
• Officers knowledge
• Visual evaluation over time period
Current Operational Red Light Camera Locations:
• Southbound Rufe Snow at Mid - Cities
• Northbound & Southbound Rufe Snow at Dick Lewis
Future Red Light Camera Locations:
• Eastbound Mid - Cities at Davis
• Southbound Davis at Lola
• Northbound Davis at Harwood
• Northbound & Southbound Davis at Maplewood
• 1 -820 access road at Rufe Snow Dr.
Violation Process:
• Violation detected by system
• Violation reviewed by Red flex
• Violation reviewed by NRH Police Officer
• Violation mailed to owner of vehicle
— Must be mailed within 30 days
— Presumption of receipt after 5 days
• Upon receipt of notice of violation
— Pay $75 fine by mail or credit card on -line
— Log onto web site (www. photonotice.com)
— Request appeal hearing
Reasons for Administrative Dismissal:
— Uncontrollable Factors
• Obstruction (Plate /vehicle)
• Extended vehicle
• Weather /Nature
• Yellow with Red light
— Redflex Rejects
• Image missing
• Miscellaneous Camera Issue
• Plate not in frame
• Rear plate camera blurry
• Rear plate flash inappropriate
• Scene Image flash Inappropriate
• Scene Image no flash
— Police Rejects
• No video
• Vehicle on or passed stop line
Traffic Safety Fund:
• Allowed expenses from gross revenue
— Purchasing, leasing and maintaining photographic equipment
— Installing and operating the system including general upkeep and
processing of fines
• 50% of net revenue sent to State of Texas for Regional Trauma Centers
• City retain portion to be used exclusively for
— Automated signal enforcement
— Public traffic or pedestrian safety
— Intersection improvements
— Traffic enforcement
Public Education:
Information about RLC program on City and PD web page
— http:llwww.nrhtx.com
Information has been included in City newsletter
Press release issued each time an intersection is added
There were no questions from the Council.
A.3 I 2007 -097 Review of PEACE Program
Debbie York, Environmental Resources Coordinator, presented a PowerPoint
presentation updating Council on the PEACE Program. The PEACE program is an
umbrella program that stands for Public participation, Education and, Assistance for a
Cleaner Environment. The purpose of these programs is to combine similar programs
and resources to provide assistance to residents when needed; to help prevent
neighborhood decline; to educate citizens & businesses on code related issues; to
improve the aesthetics and ultimately the quality of life in our community; and to gain
community involvement.
♦ Neighborhood LOCKS Program
— Workshops on code requirements
— Walk through of neighborhoods
♦ Litter NOT Program
— Identify constantly littered public areas
— Monthly litter cleanups
— Adopt -A -Spot volunteers
♦ Neighborhood Initiative Program
— Projects completed — 222
— Donations received - $13,207
— Emergency Repair Program - $90,000
♦ Community Development Block Grant
— Federal Block Grant from HUD
— Covers roof, foundation, plumbing, electrical and weatherization
improvement projects
— 1 project completed in 2007, 3 in progress and 7 on the waiting list
♦ Tarrant County HOME Funds
— 25% match required on a minimum of $100,000
— Minimum of $1,000 and Maximum of $23,000 per house for repairs
There were no questions from the Council.
A.4 Adjournment
Mayor Trevino announced at 6:39 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
A.0
CALL TO ORDER
Mayor Trevino called the meeting to order August 13, 2007 at 7:00 p.m.
I ;T01 O Wy=141 4
Present: Oscar Trevino
Suzy Compton
John Lewis
Ken Sapp
Tim Barth
David Whitson
Scott Turnage
Tim Welch
Staff:
Larry J. Cunningham
Ogden Bo Bass
Jim Starr
Patricia Hutson
Monica Solko
George Staples
Mayor
Mayor Pro Tem, Council Place 3
Council, Place 1
Council, Place 2
Council, Place 4
Council, Place 5
Council, Place 6
Council, Place 7
City Manager
Assistant City Manager
Interim Assistant City Manager
City Secretary
Assistant City Secretary
Attorney
Mayor Trevino recognized Brandon Lee, recipient of "Mayor for a Day" donated by the
City and purchased at a fundraiser held by the Holiday Heights Elementary School.
A.1
INVOCATION
Councilman Barth gave the invocation.
A.2
PLEDGE OF ALLEGIANCE
Brandon Lee, Mayor for the Day led the pledge of allegiance.
A.3
SPECIAL PRESENTATION(S) AND RECOGNITION(S)
IR 2007 -099 DISTINGUISHED BUDGET PRESENTATION AWARD FOR FISCAL
YEAR 2006/2007
Charles S. Cox, Director of Finance at the City of Farmers Branch and President of
Government of Finance Association presented the Distinguished Budget Award for
Fiscal Year 2006/2007 to Drew Corn, Director of Finance.
A.4
CITIZENS PRESENTATION
Mrs. Laverne O'Steen, 8429 Emerald Circle, advised that in regards to Lot 1, Block 4
Emerald Lakes, she had requested at previous citizens presentations that her questions
be answered in writing and that she was still waiting.
Mr. Bo Bass, Assistant City Manager, advised of the responses the City had provided.
None.
A.5
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
B.0
APPROVAL OF CONSENT AGENDA ITEMS
❑ PPRnvPn
B.1 APPROVAL OF MINUTES OF JULY 23, 2007 CITY COUNCIL MEETING
B.2 PU 2007 -038 INTER -LOCAL AGREEMENT WITH THE COOPERATIVE
PURCHASING NETWORK — RESOLUTION NO. 2007 -049
B.3 FP 2007 -02 CONSIDERATION OF A REQUEST FROM OTIS LEE OF
CIVILWORKS ENGINEERING TO APPROVE A FINAL PLAT OF LOTS 1 R, 2-
4, BLOCK 1, DJ ANDERSON ADDITION, (LOCATED IN THE 8500 BLOCK OF
DAVIS BLVD - 5.049 ACRES).
B.4 FP 2007 -09 CONSIDERATION OF A REQUEST FROM MARK COMIS OF
ROYAL BUILDING CORPORATION TO APPROVE A FINAL PLAT OF LOTS
1 -2, BLOCK 1, CREEKSIDE ESTATES, (LOCATED ON SIMMONS ROAD AND
STEWART DRIVE - 0.8768 ACRES).
COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN LEWD
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7 -0.
PUBLIC HEARINGS
CA
ZC 2007 -09 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM
JOHNSON DIVERSIFIED ENTERPRISES, INC. TO APPROVE A ZONING CHANGE
FROM "C -1" COMMERCIAL TO "R -PD" RESIDENTIAL - PLANNED DEVELOPMENT
(LOCATED IN THE 6800 BLOCK OF HIGHTOWER DRIVE - 22.30 ACRES) -
ORDINANCE NO. 2942
Mayor Trevino opened the public hearing and called for the applicant to come forward.
Ben Johnson, 1712 Oakland Drive, owner of Johnson Diversified Enterprises, Inc. came
forward. He presented a PowerPoint presentation and gave Council a handout
highlighting the development.
Eric Wilhite, Chief Planner, presented the item. The applicant, Ben Johnson of Johnson
Diversified Enterprises, Inc., is requesting approval of a zoning change from "C -1"
Commercial to "R -PD" Residential Planned Development. The site is 22.29 acres that
is located near the south -east intersection of Rufe Snow Drive and Hightower Drive.
This request represents planned development for residential that is over the ten (10)
acre maximum size for a RI -PD (residential infill planned development) and therefore it
is not an RI -PD. The site development proposal includes a unique lot layout and
housing product in a residential community development that creates a complete living
environment thru the use of streetscape and site improvements and amenities. The
sites primary access will be from Hightower Drive a C4U collector with 68 feet of right of
way. There will also be emergency access to the west by an emergency access
easement connecting to and through the adjacent commercial properties to Rufe Snow.
The Planning and Zoning Commission recommended approval with a 5 -0 vote with the
following conditions: 1) Remove stucco and flat roofs be removed from the design
guidelines. 2) Staggered trees with minimum 3 inch caliper on 20 feet spacing along the
30 feet buffer easement area to south.
Mayor Trevino called for anyone wishing to speak in favor of the request to come
forward.
Rick Anthony, 6941 Driffield Circle, came forward. He expressed his concerns with
flooding in his neighborhood and was hopeful that with the development of project it
would solve the drainage problems.
Mayor Trevino thanked Mr. Anthony for his comments and stated that drainage was not
being discussed at this time. Drainage would be discussed during the platting stages of
the project. Mayor Trevino asked Mike Curtis, Director of Public Works to explain the
stages of process to Mr. Anthony.
Mayor Trevino called for anyone wishing to speak for or against the request to come
forward.
There being no one wishing to speak, Mayor Trevino closed the public hearing and
called for the motion.
COUNCILMAN WELCH MOVED TO APPROVE ZC 2007 -09 WITH THE P&Z RECOMMENDED
CONDITIONS (1. REMOVE STUCCO AND FLAT ROOFS BE REMOVED FROM THE DESIGN GUIDELINES
2. STAGGERED TREES WITH MINIMUM 3 INCH CALIPER ON 20 FEET SPACING ALONG THE 30 FEET
BUFFER EASEMENT AREA TO SOUTH). COUNCILMAN SAPP SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7 -0.
1, W=124 124 11L4 "= ,_II] =021 =1K01,IT11:424 11111
ox1;
Items to follow do not require a public hearing.
No items for this category
No items for this category
101= 111111617felN
=11]
GENERAL ITEMS
F.1
GN 2007 -065 SETTING DATE FOR PUBLIC HEARINGS FOR 2007 -2008 CITY
BUDGET, PARKS AND RECREATION FACILITIES DEVELOPMENT
CORPORATION AND CRIME CONTROL AND PREVENTION DISTRICT
BUDGETS
APPROVED
Drew Corn, Budget Director, presented the item. It is necessary for City Council to set
public hearings on the proposed 2007 -2008 City Budget, proposed projects and
operations of the Park and Recreation Facilities Development Corporation, and the
Crime Control and Prevention District budgets. A published notice will be required for
each public hearing per the City Charter and State law. Each hearing is set for August
27, 2007 beginning at 6:15 p.m. for the Park and Recreation Facilities Development
Corporation, 6:30 p.m. for the Crime Control and Prevention District, and 7:00 p.m. for
the City Budget.
MAYOR PRO TEM COMPTON MOVED TO APPROVE GN 2007 -065 TO SET THE DATE FOR THE
PUBLIC HEARINGS BEGINNING AT 6:15 P.M. FOR THE PARK AND RECREATION FACILITIES
DEVELOPMENT CORPORATION, 6:30 P.M. FOR THE CRIME CONTROL AND PREVENTION
DISTRICT, AND THE ANNUAL CITY BUDGET AT 7:00 P.M. ON AUGUST 27, 2007. COUNCILMAN
WHITSONN SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7 -0.
F.2
GN 2007 -066 SETTING DATES FOR PUBLIC HEARING ON PROPOSED TAX RATE
AND RECORD VOTE ON PLACING THE TAX RATE ADOPTION OF THE
SEPTEMBER 10, 2007 COUNCIL MEETING
❑ PPRC]VPn
Drew Corn, Budget Director, presented the item. In follow up to the 2007 -2008 Budget
Work Session, it is necessary to begin the notice and public hearing procedures to
establish a tax rate for the next fiscal year in accordance with the City Charter and State
law. At the Work Session, Council consensus was to set the tax rate at 57¢, which is the
same tax rate as the current year. If approved, this will be the 15th consecutive year the
tax rate has been 57¢.
Per Senate Bill 567 of the 79th Texas Legislative Session, if a municipality imposes a tax
rate that exceeds the effective tax rate, the municipality is required to have a record
vote to place a proposal to adopt the tax rate on the agenda of a future meeting as an
action item. The effective tax rate is 56.4932¢ which is lower than the proposed tax rate
of 57¢. As a reminder, the effective tax rate is the rate that would be applied to the July
2007 property tax values that would provide the same amount of revenue as the current
tax year.
State law further requires that a municipality hold two public hearings if the proposed tax
rate exceeds the effective tax rate. The first tax rate public hearing is proposed to be
held on August 27, 2007, a regularly scheduled Council Meeting with the second public
hearing proposed for a Special Council Meeting on August 30, 2007. State law requires
that a tax rate be adopted no sooner than 3 days after the second public hearing and no
later than 14 days after the second public hearing. It is proposed that the tax rate be
adopted at the September 10, 2007 Council meeting.
COUNCILMAN LEWIS MOVED TO APPROVE GN 2007 -066 THAT A RECORD VOTE BE TAKEN TO
PLACE THE ADOPTION OF THE TAX RATE OFF 57¢ ON THE SEPTEMBER 10, 2007 COUNCIL
AGENDA, AND SET THE FIRST PUBLIC HEARING ON THE 57¢ TAX RATE FOR MONDAY, AUGUST
27, 2007 DURING THE REGULAR 7:00 P.M. CITY COUNCIL MEETING AND SET THE SECOND
PUBLIC HEARING ON THE 57¢ TAX RATE FOR THURSDAY, AUGUST 30, 2007 DURING A SPECIAL
6:00 P.M. CITY COUNCIL MEETING. COUNCILMAN TURNAGE SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 7 -0.
F.3
INFORMATION AND REPORTS
IR 2007 -1 00 TRTC: THE FUTURE OF TRANSPORTATION —PRESENTED
BY THE HONORABLE MAYOR KEN SHETTER, CITY OF BURLESON
Ken Shetter, Mayor of the City of Burleson and Tarrant Regional Transportation
Coalition board member, presented a PowerPoint presentation updating Council on
what the Tarrant Regional Transportation Coalition (TRTC) is doing to prepare for the
future transportation needs of North Texas. Presentation included a population forecast
for North Texas and what the continuing boom in population means to our various
transportation needs, projects that will alleviate some of the growing congestion
problems, including the NE Loop 820 expansion and budgeting concerns for projects.
F.4
INFORMATION AND REPORTS
Councilman Turnage made the following announcements.
The City of North Richland Hills will display its Artists at Work employee art exhibit
August 17th through August 25th in the Recreation Center Assembly Room. For more
details, please call 817- 427 -6614.
The Companies in Action Volleyball Tournament will be held on Saturday, August 18th,
at the NRH Recreation Center. Local businesses interested in competing in this event
should call 817- 427 -6600 for more details.
Richland Tennis Center is celebrating its 10th Anniversary from 1:30 p.m. to 5 p.m. on
Sunday, August 26th. There will be free tennis drills, refreshments, door prizes and
more. For more information, please call 817- 427 -6680.
Kudos Korner - Paul Faulks, Public Works Utility Department. A phone call was
received from a resident praising Paul for responding to a sewer problem so quickly.
The resident said Paul was very professional and pleasing in the manner in which he
resolved the problem.
F.5
ADJOURNMENT
Mayor Trevino adjourned the meeting at 8:34 p.m.
Oscar Trevino — Mayor
►=ri11 =iii
Patricia Hutson, City Secretary
CITY OF
NORTH RICHLAND HILLS
Department: Finance
Presented by: KSpooner /LKoonce
Council Meeting Date: 8 -27 -2007
Agenda No. B.3
Subject: PU 2007 -040 Award Proposal No. 07 -1384 for Data and Telephone Cable
Installation at the New Library to Premier Communications in the amount of $35,608.36
In the approved construction budget for the new library, funds were appropriated to
provide data and telephone services to the new facility.
Notice of the City's intent to accept proposals was advertised in local newspapers, as
required by State statute, and posted on the City's website. Twenty -four (24) vendors
were contacted and requested to participate in this proposal process. Proposal
specifications were made available to seventeen (17) firms. There was a mandatory
pre - proposal conference that was held and eleven (11) companies were represented at
this meeting. Five (5) bids were received from the following vendors who had attended
the mandatory pre - proposal conference:
Avid Business Network
DMI Technologies
ieSmart Systems
Premier Communication
Ram Comm Inc.
In the original request for proposals the City requested that each company submit the
cost of network switching equipment, cabling and labor to provide data and telephone
services to the New Library. In the evaluation of the proposals Information Services
determined that none of the vendors were certified to install the proposed network
switching equipment. As a result, the decision was made to recommend only the
installation of cabling for the system. The network switching equipment will be bid and
purchased separately in the near future.
Premier Communication submitted the lowest proposal for the cable installation which
includes all necessary materials, labor, supervision and warranties. Premier
Communications has excellent references and is recommended by Information Services
and the Purchasing Department for approval.
Company
Proposal
Premier Communications
$351608.36
ieSmart Systems
$39,520.00
Ram Comm Inc
$42,479.60
Avid Business Networks
$45,358.38
DMI Technologies
$45,534.08
Recommendation: Award Proposal No. 07 -1384 for Data and Telephone Cable
Installation at the New Library to Premier Communications in the amount of $35,608.36
CITY OF
NORTH RICHLAND HILLS
Department: Finance
Presented by: MCurits/LKoonce
Council Meeting Date: 8 -27 -2007
Agenda No. B.4
Subject: PU 2007 -039 Authorize to Continue the Purchase of Badger Water Meters and
Telemetric Devices and Price Increases From Atlas Utility Supply Company through
January 31, 2008
Since 1992 the City of North Richland Hills has used a telemetric water meter reading
system. The telemetric system consists of a transponder that is installed on the water
meters. This system allows meters to be read from a van with an on -board computer.
This is a very efficient and accurate method of reading meters.
The City currently has a ten -year ongoing meter replacement program to ensure the
accurate measurement of water flow usage. Approximately 2,000 of the 20,300 total
meters and telemetric devices are replaced annually. City Council has appropriated
$300,000 annually in the Utility CI P budget for the replacement of water meters and
telemetric devices.
Badger Meter hardware and software has been used since the inception of the
telemetric program in 1992. The Badger meter and telemetric device is the only unit
compatible with the Badger computer system. Badger Meter extends exclusive
territories to distributors of their meters and accessories. Atlas Utility Supply is the only
authorized distributor in our area. Atlas is a local company that has provided good
service, met all specifications and made deliveries within the requested time. They
have adequate inventory on hand to supply the City's meter requirements and a
knowledgeable staff to assist with inquiries regarding meters and telemetric devices.
Atlas is the sole source for purchasing the Badger water meters and telemetric devices
in this area. They have submitted the attached price increase in effect through January
31, 2008 on the Orion product line (newest technology) that we began using in 2005.
Atlas cites increases in the price of copper and brass as reasons for increases in
pricing. The attached pricing history illustrates how the City has fiscally benefited from
the change to the new technology in 2005, and kept that pricing for the past two years.
Staff will renegotiate the prices in January. As the spreadsheet indicates, most of the
city's purchases are 3/" (residential) meters and transponders. The increase in 3/" meter
prices is 30 %, $26.50 to $34.50. The increase in 3/" transponder prices is 3 %, $112 to
$115. The approximate dollar increase for all meters purchased is $25,000 or about
12 %. The approximate dollar amount to be spent between now and January 31, 2008 is
$160,000. Any purchase exceeding $25,000 requires Council approval according to City
Purchasing Policies.
Recommendation:
Authorize PU 2007 -039 to Continue the Purchase of Badger Water Meters and
Telemetric Devices and Price Increases From Atlas Utility Supply Company through
January 31, 2008.
Badger Water Meters and Telemetric Devices
1" Meter $71.26 $74.82
1" Transponder $124.70 $130.94
1 ' /2" Meter $178.88 $ 1 87.83
1 '/2" Transponder $147.35 $154.72
2" Meter $254.80 $267.54
2" Transponder $147.35 $154.72
Total $
ORION
Units
Increase
Requested
Req uested
TRACE
TRACE
ORION
Pricing
1998
Sep -04
New
Jun -07
thru
thru
Product
thru
Aug -04
Apr -07
2005 -2007
Jan -08
314" Meter $24.49
$25.71
$26.50
$34.50
314" Transponder $124.70
$130.94
$112.00
$115.00
1" Meter $71.26 $74.82
1" Transponder $124.70 $130.94
1 ' /2" Meter $178.88 $ 1 87.83
1 '/2" Transponder $147.35 $154.72
2" Meter $254.80 $267.54
2" Transponder $147.35 $154.72
$87.72 $103.50 18% 240 $3,787.20
$112.00 $115.00 3% 0 $0.00
$218.51 $261.00 19% 0 $0.00
$118.00 $121.00 3% 0 $0.00
$298.22 $367.00 23% 60 $4,1 26.80
$118.00 $121.00 3% 0 $0.00
$25,194.00
Total $
Units
Increase
Requested
Purchased
Based on
Percentage
Last
Units
Increase
12 Months
Purchased
30%
1728
$13,824.00
3%
1152
$3,456.00
$87.72 $103.50 18% 240 $3,787.20
$112.00 $115.00 3% 0 $0.00
$218.51 $261.00 19% 0 $0.00
$118.00 $121.00 3% 0 $0.00
$298.22 $367.00 23% 60 $4,1 26.80
$118.00 $121.00 3% 0 $0.00
$25,194.00
QUOTATION
vm.,%S L " HLITY SUPPLY CONIPANY
�M CARSON,,� � KfJT
Fq,)R G W(AVIJ 1,1PINA -,"'(r117-`2tl 2
12-5 1014
ial"64ada Sutil It vo) TTI
C',ity of North Richland Hills
Badger Meter Orion Quotation
6/15/07 - 01/31/08
QUANTITY DESCRIPTION PRICE
Each 5/8" x 3,14" M-25 Badger Meter Cubic Feet with 149.50
RTR and Pit Orion Transmitter with 3' Lead.
Each
I " M-70 Badger Meter Cubic Feet with RTR and Pit
218.50
Orion Transntitter with 3" Lead
Each
1 1/2'" M -120 Badger Meter Cubic Feet with RTR
382.00
and Pit Orion'rransmitter with 3' Lead
Each
2"M-170 Badger Meter Cubic Feet with RTR and
488.00
P,it Orion Transmitter with 3" Lead
Each
518" x;314" " M -25 or I " M -70 WI and Pit On on
115.00
Transmitter [Only] with YL,cad
Each
1 1/2 " M-120orT' M-170 RTR and Pit Orion
121.00
Transmitter [Only] with 3" Lead
..�.--Tjmm
4545 W. Brown Deer Road
Milwaukee, Wisconsin 53223
P.U. Box 245036
Milwaukee, WVism. nsin 43224-9536 (414) 355-0400
wr
June 22, 2007
City of North Richland Hills
Attm Candy Ray
P 0 Box 820609
North Richland Hills, TX 76182-0609
Dear Ms. Ray:
This letter is to advise that Atlas Utility Supply is our exclusive Utility Products Distributor for
the City of North Richland Hills, TX.
If you have any further questions please contact us at 800-876-3837 or bids@badgermeter.corn.
Sincerely,
BADGER METER, INC.
ZJ V
Theresa M, Szafranski
Assistant Secretary
tsm
cc, Brad Johnson
Glen Lohman
CITY OF
NORTH RICHLAND HILLS
Department: Communications Council Meeting Date: 8 -27 -2007
Presented by: Kyle Spooner /Mary Edwards Agenda No. B.5
Subject: PU 2007 -041 Award the Purchase of Video Recording and Broadcasting
Equipment to Visual Interactive Dynamics in the amount of $34,890.00.
One of the key services Citicable provides to the citizens of North Richland Hills is the
broadcasting of City Council Meetings and Planning & Zoning Meetings. The existing
equipment that is used to record and broadcast these meetings is more than 10 years
old. Over the last few years the equipment has become less reliable. The cameras often
have problems focusing and we have experienced problems with the controllers and
other equipment in the Citicable Control Room. Replacing the aging equipment with
new technology will increase the quality and reliability of the broadcasts and will ensure
the continuation of this important service to our community.
A staff committee was assembled to evaluate options and find the most cost effective
solution for this project. The committee included Managing Director Karen Bostic,
Information Services Director Kyle Spooner, City Secretary Patricia Hutson, Purchasing
Manager Jamie Brockway, Citicable Coordinator Ronnie Sisk and Public Information
Officer Mary Edwards.
The committee solicited formal proposals for Video Recording, Editing and Publishing,
Automated Voting, Minutes, Attendance System and Video Streaming Services for the
City Council Chambers. All of the proposals received came in significantly over budget
and were formally rejected at the May 29, 2007 City Council Meeting.
Since May, the committee has revised the scope of the project to focus on the
replacement of the critical video recording and broadcasting equipment. This equipment
includes:
• 4 cameras to replace the existing cameras in the Council Chambers. One of
these cameras is a higher resolution camera, which will significantly improve the
display of the planning and zoning maps that are often shown during meetings.
• An output board to allow the map camera, projector and PC to interface properly.
• A controller that allows staff in the control room to remotely move the cameras
(pan, tilt and zoom).
• A master switch e r/control station which allows staff to preview and select what
shots go "on air." This station also allows staff to add the agenda number and
description to the bottom of the screen.
Requests for quotes were received from four (4) of the States Catalog Information
System Vendors (CISV) with the lowest being submitted by Visual Interactive Dynamics
of Houston. The State's CISV program allows Cities to purchase technology items
through State approved vendors. This process requires that we request quotes from at
least three CIS Vendors. The committee recommends purchasing this equipment from
Visual Interactive Dynamics for a total cost of $34,890.00.
The current year budget includes $86,712 for equipment upgrades in the City Council
Chambers. Other improvements being planned by the committee include replacing the
monitors on the Council dais, adding laptop docking stations, replacing the
microphones, replacing the City Secretary's recording equipment, replacing the map
table, upgrading cables and wiring, and upgrading the presentation equipment. These
will be provided through other bids.
Recommendation: Award the Purchase of Video Recording and Broadcasting
Equipment to Visual Interactive Dynamics in the amount of $34,890.00.
Digital
Visual Interactive
Item Description
Resources
❑ namics
Texas Media
Media Specialist
1 Sony Analog AnyCast AVVSG 500 video switcher
$16,444.00
$15,600.00
$16,206.00
$15,836.00
and master control station
1 Sony Remote Control Unit RMBR300 (used to
$1,200.00
$1,150.00
$1,200.00
$1,188.00
pan, tilt and zoom the cameras)
3 Sony BRC300 Cameras
$10,050.00
$9,660.00
$9,927.00
$9,947.28
1 Sony BRCH700 Camera (It is a higher resolution
camera which will improve the display quality for
$7,495.00
$7,050.00
$7,850.00
$7,420.88
he maps and other documents)
HFBK XG1 output Board (for integrating with the
$1,500.00
$1,430.00
$1,600.00
$1,485.00
Projector and PC)
Shipping and Handling charges
nla
nla
$225.00
nla
Total for equipmeni
$36,689.00
$34,890.00
$37,008.00
$35,877.16
Delivery Time
10 days
30 days
5-7 days
30 days
The current year budget includes $86,712 for equipment upgrades in the City Council
Chambers. Other improvements being planned by the committee include replacing the
monitors on the Council dais, adding laptop docking stations, replacing the
microphones, replacing the City Secretary's recording equipment, replacing the map
table, upgrading cables and wiring, and upgrading the presentation equipment. These
will be provided through other bids.
Recommendation: Award the Purchase of Video Recording and Broadcasting
Equipment to Visual Interactive Dynamics in the amount of $34,890.00.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Subject: PUBLIC HEARINGS
Council Meeting Date: 8 -27 -2007
Agenda No. C.0
CITY OF
NORTH RICHLAND HILLS
Department: Budget Council Meeting Date: 8 -27 -2007
Presented by: Drew Corn Agenda No. CA
Subject: CN 2007 -068 Conduct Public Hearing on Proposed 2007 -2008 Budget
The budget work session to review the proposed 2007 -2008 budget was held August 3-
4, 2007. At the work session, City Council reviewed the budgets for all operating funds,
capital project funds, and the budgets for the Crime Control & Prevention District and
the Park & Recreation Facilities Development Corporation. Subsequent to the work
session, the changes City Council requested have been included in the 2006 -2007
Revised Budget and in the 2007 -2008 Proposed Budget.
The 2007 -2008 Proposed Annual Operating Budgets for all funds are as follows:
General Fund
$37,192,066
Debt Service Fund
8,437,973
Parks & Recreation Fund
5,599,664
Crime Control District
4,946,750
Promotional Fund
233,101
Donations Fund
141,153
Special Investigation Fund
367,221
Drainage Utility Fund
698,766
Gas Development Fund
608,888
Traffic Safety Fund
1,425,272
Utility Fund
24,242,027
Aquatic Park Fund
4,416,361
Golf Course Fund
2,456,467
The Proposed Capital Improvements Budget totals $31,643,521. The breakdown
between project categories is as follows:
Street & Sidewalk Projects
$11,261,458
Drainage Projects
975,000
Utility Projects
4,193,205
Parks & Recreation Projects
1,759,285
Aquatic Park Projects
610,000
Municipal Facility Projects
6,843,641
Major Capital Equipment
1,663,022
Economic Development Projects
3,555,000
CIP Personnel
782,910
Since the presentation of the proposed Capital Budget on August 3rd and 4th, there have
been some minor revisions. The ancillary equipment for the ambulance and incident
command vehicle have been reduced $753 and $6,759, respectively, as was discussed
in the FY 2007 -2008 Budget Work Session Follow -up IR. The signal, street and utility
improvements at Holiday Lane and Dick Lewis Drive have increased in costs by
$23,600 to include the City's portion of engineering. The project for drainage
improvements at Iron Horse Golf Course will be completed by the end of fiscal year
2008 in the amount of $500,000. At the work session the project was shown to be
completed over the next two fiscal years with only $75,000 expended in 2008. In
addition this project will include the cost of a drainage master plan as well as the two
high - priority drainage improvements but the overall project budget will remain
unchanged.
The notice of public hearing was published in the Star Telegram newspaper in
accordance with State law and the City's Charter. The public hearing for the 2007 -2008
Annual Budget was advertised to be held during the regular 7:00 p.m. City Council
meeting, August 27, 2007. The notice included the additional statement required by
recent legislation that read as follows:
"This budget will raise more total property taxes than last year's budget by
$948,961 or 4.94 %, and of that amount $538,725 is tax revenue to be raised
from new property added to the tax roll this year."
The 2007 -2008 Proposed Budget is based on continuing the 57¢ tax rate for the 15th
year. The proposed budget document was filed with the City Secretary and at the City
Library for public viewing and was made available online at the City website
www.nrhtx.com on July 30, 2007. It will be recommended for adoption at the
September 10 Council meeting.
At the August 3 -4, 2007 budget work session, the Crime Control District Board reviewed
the proposed 2007 -2008 Crime Control & Prevention District Budget in the amount of
$4,946,750. The CCD Board will conduct a public hearing on August 27, 2007, at 6:30
p.m. in the Council Chambers, and make its formal recommendation on the proposed
budget.
A Parks and Recreation Facilities Development Corporation Board meeting was held on
August 20, 2007 at 6:00 p.m. so that the Board could review the operating and capital
projects budgets for the Corporation. The Board will conduct a public hearing on these
budgets at 6:15 p.m., August 27, 2007 and make its formal recommendation to Council
on the proposed operating and capital budgets.
Prior to the Budget hearing, Drew Corn, Budget & Research Director, will provide an
overview and highlights of the proposed budgets for next year.
Recommendation:
To open the public hearing, receive public comments for the Proposed 2007 -2008
Budgets for both operations and capital projects, and close public hearing. No action is
required at this hearing as this is held solely for the purpose of receiving comments. As
stated, adoption is proposed for the September 10 Council meeting.
City of
North Richland Hills
Proposed Operating Budget
For Fiscal Year 2007 -2008
This budget will raise more total property taxes than last
year's budget by $945,961 or 4.94%, and of that amount
$5351725 is tax revenue to be raised from new property added
to the tax roll this year.
City Council
T. Oscar Trevino, Mayor
Suzy Compton, Mayor Pro Tern
John H. Lewis
Dr. Tim Barth
Scott Turnage
Ken Sapp
David Whitson
Tim Welch
Larry J. Cunningham, City Manager
Karen R. Bostic, Managing Director Admin,jFiscal Services
Drew Corn, Budget Director
Jennipher Castellanos, Public Works Management Assistant
Daley Lehmann, Budget Intern
Visit our website at: www.nrhtxcom
August 27, 2007
Honorable Mayor and Members of the City Council
City of North Richland Hills
North Richland Hills, Texas
As we prepare for Fiscal Year 200712008, 1 am pleased to report that we will
continue to provide quality services to our citizens, customers and community
partners. The City of North Richland Hills has achieved many accomplishments
over the last year and the services we provide to our citizens continue to set the
standard for our neighboring communities.
The Citizens Survey the City conducted with the University of North Texas in
2005 showed our residents value the quality of life the City provides (90% of
respondents answered the quality of life was good or excellent) and 92% of
respondents would recommend the City to their friends. Money Magazine also
ranked us as one of the 100 Best Places to Live in the United States in 2006.
We believe that the accolades are great but we are not resting on our laurels.
We believe, "the best is yet to come." The University of North Texas will be
conducting a follow up survey later this year and we hope to exceed our
satisfactory numbers. Money Magazine will again rank large cities in Spring
2008 and we plan on keeping our 62 ranking or bettering it.
Providing quality services does not happen by itself. The beliefs and feelings of
our citizens, as well as rankings from independent magazines, have culminated
from planning, citizen collaboration, strong progressive elected leadership and
teamwork from citizen involvement with elected and appointed officials. As we
begin looking to the next fiscal year, the budget becomes the plan to assist us in
achieving the goals Council has set to continue its mission of a quality and
effective government. The City of North Richland Hills strives to be the City of
Choice to Live, Work and Play. We are proud of these accomplishments and will
continue in the coming fiscal year to provide the highest standard of service and
to successfully implement the City Council Coals and Objectives with the
available resources.
Preparing the proposed budget for Fiscal Year 2007/2008 has been challenging.
The local economy continues to improve toward FY 2000/2001 numbers, though
funds will continue to be tight. The increased costs of fuel, building materials,
utilities and petroleum based products have impacted the proposed budget. The
State Legislature has also passed unfunded mandates and introduced the new
concept of diverting funds from wholly city initiatives to state reserves. The City
will see an increase in court traffic with more "show cause" cases and the State
will receive 50% of the net revenue from red light cameras.
Our City maintains a strong property tax base, healthy reserves, innovative
leadership, strong community partnerships, healthy residential construction and
excellent City services. Over the last year we have seen the reoccupation of
several vacant big box retail stores. 24 Hour Fitness has opened at Rufe Snow
Drive and Loop 820, with Burlington Coat Factory coming in next to it. Ross
Dress for Less has opened in the former Albertsons building at North Tarrant
Parkway and Davis Boulevard. Let's Talk Call Center now anchors The Hills
center on South Boulevard 26. By reoccupying these vacant store fronts these
retailers and commercial businesses show that they have confidence in North
Richland Hills and the market the City provides.
Further, we continue to execute leasing agreements for gas on city owned land
which brings another type of industry to our City. The City has also become the
headquarters of residential builder History Maker Homes. We have also seen
North Hills Hospital complete its major expansion. And, the new library is
scheduled to open in early 2008. Not too far behind will be the new recreation
center that is moving forward with the design process soon.
The next fiscal year will be demanding from a financial perspective and will
require some revisions to our long range plans. However, as always, we are
optimistic about the future, thanks mostly to the visionary leadership of our Mayor
and City Council and their strategic Coals and Objectives. We are confident we
can continue to provide award winning programs and excellent services as well
as some service enhancements with the resources we have available.
To ensure this task is complete the City will enlist the help of our community
partners. Our community partners include citizens, businesses, volunteers,
neighborhoods, the county, our school districts, neighboring cities as well as our
loyal and dedicated employees. There are many opportunities on the horizon.
By working together with our community partners, we can take advantage of
these opportunities and continue to build a vibrant community.
Direction: Goals and Values
The North Richland Hills City Council is dedicated to making our community the
City of Choice for all citizens to live, work, and play. To accomplish this mission,
the Council has adopted a strategic plan for the future and reviews and updates it
biannually to respond to changing needs in our community. The strategic plan
provides a clear vision for the City's future. It is the roadmap that directs our City
toward positive change and serves as the policy direction for City management.
In November 2006, Council met to review and update its Goals. Two goals were
added (Targeted Economic Development and Local and Regional Leadership)
and the previous six were updated to reflect North Richland Hills and the City's
place in the community.
ii
The Council Coals also serve as a guide for developing the City's budget. All
plans and projects for the coming year have been evaluated and prioritized
based on meeting those goals. This is especially important given our limited
resources. The goals are listed below:
1. QUALITY COMMUNITY DEVELOPMENT & REVITALIZATION - strive to
promote local economic growth, retain and attract quality businesses and
support business development.
2. EFFICIENT EFFECTIVE TRANSPORTATION SYSTEM - strive to provide
improved traffic flow and mass transit opportunities for our growing
community.
3. SAFETY & SECURITY - strive to be the safest community in Tarrant
County and to be prepared for potential natural and man -made disasters.
4. FINANCIAL STABILITY - strive to get the best value for taxpayer dollars
and to ensure that we have the financial resources available to invest in
community priorities.
5. PRESERVE POSITIVE CITY IMAGE — strive to maintain a positive City
image and reputation for being a great community.
6. A SENSE OF COMMUNITY- strive to support programs and events that
support its citizens and the community as a whole. This includes
maintaining our parks and recreation programs at the current high level,
maintaining the cultural arts program, expanding the public art program,
completing construction of the 19 -mile hike and bike trail system, and
completing and implementing the Parks Master Plan.
7. TARGETED ECONOMIC DEVELOPMENT- strive to maintain and build
our vibrant and diverse economic base.
8. LOCAL AND REGIONAL LEADERSHIP- strive to continue to build
relationships among other cities and parties with similar interests, sit on
committees that set the direction for our region and be proactive to
influence the direction of key issues.
As a supplement to these Goals, the City Council established a set of core
organizational values and assigned a specific meaning to each value to inspire
City employees to strive toward excellence in the provision of services to our
citizens. These core values are:
Hi
RESPECT
• Treating others in a courteous, fair and equitable manner
• Valuing differences: points of view, style
• Honoring the organization's chain of command
• Acknowledging successes and the contribution of others
• Following up with feedback
SERVICE
• Providing services to our community and others
• Solving problems
• Helping the customer to understand
• Sensitive to the needs and feelings of others
• Taking action, providing a timely response
PRODUCTIVITY
• Producing results, completing projects -on time, at or under budget
• Planning work activities to achieve goals
• Meeting or exceeding job standards and expectations
• Look for ways to be more productive while being cost effective
IOhd=rN -7hr•1
• Honest communication
• Being trustworthy
• Following through on commitments
• Acting with high professional, moral and ethical standards
• Supporting the City of North Richland Hills- goals, values and decisions
RESPONSIBILITY
• Being knowledgeable and skilled in your job
• Holding yourself and others accountable for actions and results
• Being loyal and taking ownership in the City goals, values, services
and departmental work program
• Taking pride in your work
• Willingness to take command and initiative when appropriate
INNOVATION
• Looking for better ways to do your job
• Willingness to learn
• Being open to new ideas, new approaches
• Willingness to take reasonable risks
• Thinking creatively and evaluating options
TEAMWORK
• Participating and involving others in team efforts
• Listening and understanding the other's viewpoint
1V
• Willingness to cooperate with others and share resources
• Fulfilling defined roles and responsibilities
• Work and resolve difference and disagreements
Our employees have truly embraced the core values established by the Council,
and the quality of work performed by our Staff is a testament to that fact. The
core values campaign and employee recognition program that was developed in
an effort to incorporate the core values into the daily lives of our City employees
continues to be a success. The program has been in place for over five years
now, and is still getting a positive response. In addition, the Human Resources
Department hosted the fifth employee recognition banquet this fiscal year, and
recognized Lorie Brown, of the Public Works Department, as the 2006 Employee
of the Year for the City of North Richland Hills.
Accomplishments: Accountability to Citizens
The following is a brief list of the items the City has accomplished in FY
2006/2007 as City Council and Staff work toward the attainment of each City
goal. As is evident from this list, the Council goals do in fact guide the work plan
of our City as many of the City Council's priorities were achieved or implemented
this past fiscal year.
Quality Community Development & Revitalization
1. Demolished substandard structures at the former North Hills Mall.
2. Developed the "Let's Grow Davis" streetscape program by inviting
property owners, business operators and stake holders to a meeting to
discuss plans for implementing the Davis Boulevard Streetscape
Improvement Project.
3. Worked with the Gas Advisory Board, City Council and drilling companies
to update the Gas Drilling & Production Ordinance to take advantage of
new technology in the Barnett Shale and keep high quality community
aesthetic and safety standards.
4. Assisted and encouraged the development of 9 residential infill planned
developments throughout the City which when fully developed will bring
approximately $60 million in new residential development on previously
underutilized properties.
5. Received a Sustainable Development Grant from the North Central Texas
Council of Governments to assist in the development of mixed use transit
oriented sites around future rail stations.
6. Updated Sign Ordinance regulations through a City Council focus group.
V
Efficient Effective Transportation System
1. Overlaid 16 streets, slurry sealed 36 streets and cracked sealed 32
streets. A total of 84 streets were improved with this program and
increased our overall street rating from 79 to 81.
2. Coordinated traffic signal lights along Holiday Lane, Rufe Snow Drive, and
Glenview Drive to reduce delay time for motorists. Synchronization allows
groups of vehicles to clear a particular corridor without having to stop at
multiple intersections. This reduces delays and helps with the air quality.
3. Worked with the City of Keller and the Texas Department of
Transportation to begin Phase II of the North Tarrant Parkway street
improvements. The project will widen 3.5 miles of roadway between Davis
Boulevard and Whitley Road. The project is currently in the design phase.
North Tarrant Parkway is a strategic corridor that serves local
neighborhoods and commercial development.
4. Participated on the Technical Advisory Committee for the Southwest to
Northeast Transportation Study by the Fort Worth Transportation
Authority. The study identified the locally preferred alternative for the
development of the future Cotton Belt Rail Corridor from southwest Fort
Worth to the north end of DFW International Airport.
5. Studied two sites for future rail stations in North Richland Hills, along Iron
Horse Boulevard and in Smithfield, and maintained the site acquisition
account so the City can purchase the required property when needed.
Safety and Security
1. Completed construction and began training at the fire burn training lab.
The building is a facsimile of a home with a kitchen, bedroom and living
area. Fires are set inside the building to prepare our firefighters for
specific structure fires. The training building allows our firefighters to have
real life experience in a controlled setting.
2. Established CrimeWeb, an internet program designed to allow citizens to
receive information on major crimes, Homeland Security, community
information, and the Police Department's monthly crime report.
3. Obtained at no cost the computer program known as "ILook" through the
U.S. Department of the Treasury. ILook is a forensics program built to
allow a detective to conduct forensic analysis on computers that are
suspected to have been used in a crime. The computer crimes detective
V1
also received special training in the use of this software to help combat
computer related crimes in our community.
4. Implemented the Red Light Photo Enforcement Program at various
intersections around the City to reduce the number of intersection
collisions.
5. Upgraded the Tiburon Records Management System (RMS) and
Computer Aided Dispatch (CAD) software programs in March 2007. This
system is the primary means for the Police and Fire Department's
automated dispatch and records management. Tiburon RMS tracks and
updates cases as new data is entered. The CAD upgrade allows the
dispatch center to track geographically calls for service and locations of
available officers in real time. The CAD aids the dispatchers in
responding to incidents quickly.
6. Participated in an area firefighter survivability training session in
December. This exercise included a lost firefighter maze in a residential
structure that took the firefighter through at least one change of air bottles.
The scenario duplicated the efforts necessary to rescue a lost or trapped
firefighter. Five agencies from the NEFDA group participated. The
training was an excellent way for the agencies to network ideas and to
standardize some techniques and equipment.
Financial Stability
1. Issued General Obligation bonds and Certificates of Obligation in April
2007. The bonds are to be used to finance street, aquatic park and capital
equipment replacements scheduled for FY 200612007.
2. Refinanced $5 million in previously issued bonds at a lower interest rate.
This will save the City more than $200,000 in interest expense over 16
years.
3. City's bond ratings were reaffirmed. The current ratings are Moody's (Aa3)
and Standard & Poor's (AA -). Ratings analysts praised well- managed
finances, long -range planning, and the bond presentation materials as
factors in the continued strong credit rating of the City. The City's solid
ratings play a key role in the ability of the City to receive favorable interest
rates on debt issuances. This rating places us in the top 2% in the State
of Texas and the top 10% in the United States.
4. Established a credit card transaction processing agreement with Bank of
America to decrease our cost of using the point of sale (POS) merchant
Vll
system at the water park and obtaining lower rates for the Utility
Department.
5. Updated the bid notification system to make bid specifications accessible
to potential bidders on -line as well as improve the electronic access to the
purchasing staff. Following this, an additional 50 companies have signed
up for automatic notification of upcoming city bids, more potential bidders
have the bid requests and bids have been received from new, non - regular
bidders.
6. Added new services such as an E -bill option, a delinquency call out
program and a welcome brochure for new utility customers in FY
200612007.
7. Went live with the Teleworks online payment system on June 15, 2007 in
Municipal Courts. The system is similar to online utility payments,
allowing court defendants to pay violations online on the City website and
by telephone. The service improves customer service and court
efficiency.
Preserve Positive City Image
1. Produced the seventh Sounds of Spring Concert Series with 7,400 people
enjoying the all Texas music line up at the new site, NRH20. Sounds of
Spring had the mission and goal of making the Texas music scene
accessible to the public while simultaneously providing a venue for
talented and aspiring musicians. The Cultural Arts Division brought in
$77,500 in cash and in -kind sponsorships for the 2007 Sounds of Spring
Concert Series.
2. Continued the Night of Holiday Magic in December 2006. Departments
and volunteers came together to enjoy the season and offer holiday
activities to the citizens of North Richland Hills. There was a tree lighting,
fireworks, ice sculptures, a petting zoo, marshmallow roast and even a
visit from Mr. and Mrs. Claus. About 15,000 guests enjoyed the event.
3. Planned and managed several other special events including Easter in the
Park, Hoot and Howl, Companies in Action, Volunteer Appreciation
Luncheon, My Part of Town Neighborhood Park Series, Autumn Night
Music, TV Off, Family On and others. The Parks and Recreation
Department as a whole organized and managed 71 event days in FY
200612007.
4. Created a welcome brochure that provides information on policies related
to billing, garbage services, delinquency, water conservation and other
viii
items that may prove useful to a new customer in the Utility Customer
Service Department.
5. Placed banners at our City entryways and at City Hall to promote North
Richland Hills as one of the 100 Best Places to Live in America. We have
also continued to promote the 100 Best Places recognition in city
newsletters, on the web site and on Citicable.
6. Filmed quarterly NRH UPCIos e
development accomplishments
ventures coming to the City.
A Sense of Community
program to promote NRH's economic
and update citizens on new commercial
1. Continued the Keep NRH Beautiful, Neighborhood Looks, LitterNCT and
Neighborhood Initiative programs. These programs encourage pride in
North Richland Hills and maintain the beauty of our City's neighborhoods.
2. Coordinated volunteers to clean up City streets, tributaries of the Trinity
River and other public land as part of the Great American Cleanup and the
Trinity Trash Bash.
3. Began "Companies in Action" this year with Health Markets as the title
sponsor. Companies in Action, formerly known as Corporate Challenge,
provides six different sporting events that are held over a nine month
period beginning in February and ending in October. The new format
allows company employees, spouses and board members the opportunity
to participate and eases the time commitment by spreading out the events
over a longer period of time.
4. Completed construction and officially dedicated Dr. Pillow Park, Ace Park,
Norich Park and JoAnn Johnson Trail.
5. Hosted the Annual Fire Department Open House with approximately 2,500
visitors this year and approximately 100 volunteers and staff helping at the
event. Several new displays were added this year, along with Bell
Helicopter providing a Model 47 helicopter for display and the Texas Fire
Museum providing five antique fire trucks.
6. Put highlights of City Council meetings on CitiCable and the City's
website, this further connected citizens to their Council and informed them
about happenings in the City.
ix
Targeted Economic Development
1. Marketed the City to brokers, developers, retailers and restaurants at the
International Council of Shopping Centers Annual Convention. From the
convention, the City gained interest in both available buildings and
greenfield sites.
2. Worked with brokers of The Venue, Home Town's commercial component,
to promote commercial /retail uses at that location.
3. Met with the owner or the owner's representative of every vacant big -box
property located in the City to assess redevelopment/re-tenant options.
4. Facilitated Burlington Coat Factory location to a vacant big -box in NRH.
5. Convened regular quarterly meetings of the City's Economic Development
Advisory Committee, which began updating the City's Economic
Development Plan.
6. Assisted the broker of the Albertsons building in assessing the market and
trends to get the property re- tenanted to Ross Dress for Less.
7. Assisted the property broker in facilitating location of Let's Talk.com, a
230 -seat call center, to The Hills, the former Richland Plaza property.
8. Worked with the property broker to bring the headquarters of History
Maker Homes to the City. History Maker Homes is a regional home
builder and will employ 80 persons at its headquarters in the City.
Local and Regional Leadership
1. Received the Keep Texas Beautiful Award: The Environmental Resource
Division and the Keep Texas Beautiful Government Award of Excellence.
2. Conducted natural gas drilling familiarization classes for Fire, Police and
Public Works Departments within the City, and with the cities of Grand
Prairie, Midlothian, Colleyville, and DFW Airport.
3. Provided research and direction to JPS (John Petersmith Hospital) in
identifying an area for a future satellite health clinic for northeast Tarrant
County. This research was provided as part of a regional committee set
up by Tarrant County Commissioner Gary Fickes.
4. Provided assistance and support to the Boulevard 26 Oversight
Committee in establishing the final streetscape design criteria for the
x
ongoing redevelopment of the Boulevard 26 Corridor involving Richland
Hills and North Richland Hills.
5. Received the annual "Community Spotlight" Award from the Fort Worth
Builders Association for North Richland Hills' innovative residential infill
planned development ordinance and ongoing development of
underutilized properties.
6. City Council members participated in several regional groups and the
Mayor served in leadership roles as chair of the North Texas Council of
Governments, the Regional Transportation Council and the Tarrant
County Regional Transportation Council.
These are just a few of the City's accomplishments over the last year. The City
is fortunate to have a City Council with the vision to plan for the future, good
community partners and a staff that is dedicated to meet and exceed the
expectations of Council.
Fund Overviews
Before moving into the details of the revised and proposed budgets, we feel it is
important to give an overview of the types of funds used in planning and
accounting for our annual program of work so that both our City Council
members and our citizens are fully informed. This should create a clearer
understanding of the budget as it is reviewed.
General Fund
The General Fund is the principal fund of the City and is used to account for
resources associated with core government services, or traditional municipal
services such as public safety, streets, library services, code compliance and
building inspections. This is also the largest fund in the budget.
Special Revenue Funds
Special Revenue Funds are used to account for the proceeds of specific revenue
sources that are restricted to expenditures for specified purposes. Special
Revenue Funds include: the Crime Control and Prevention District Fund, the
Promotional Fund, the Donations Fund, the Special Investigation Fund, the
Drainage Utility Fund, the Parks & Recreation Facility Development Fund, the
Gas Development Fund and the new Traffic Safety Fund.
Enterprise Funds
Enterprise Funds account for services that are funded directly through user fees.
They are financed and operated similar to a private business, in that the costs of
providing goods and services are self- supporting. These funds include the Utility
Fund, the Golf Course Fund and the Aquatic Park Fund.
Internal Service Funds
Internal Service Funds are used to account for the financing of materials and
services provided by one department to other departments on a cost -
reimbursement basis. Internal Service Funds are designed to clearly delineate
the costs associated with these services. These funds include the Building
Services Fund, the Equipment Services Fund, the Information Services Fund and
the Self Insurance Fund.
As part of the regular annual budget process, some areas of the FY 2006/2007
budget require revision from the originally adopted level. Projecting revenues
can be difficult at times when the economy is slowly returning and construction
projects' times are not always known. Expenditures can sometimes be difficult to
project because they are being projected up to eighteen months before they
occur. This can mean adjustments are needed to update to the most current
estimates to complete the fiscal year. One of the changes you will notice
between the adopted budget and revised budget is the Appropriation of Fund
Balance for prior year encumbrances in the revised revenues. This is generally
for purchases or contracts that were obligated in FY 200512006, as approved by
Council, but actually purchased, paid for and completed in FY 200612007. The
most noteworthy budget revisions are explained in the following narrative.
Good news has occurred in FY 200612007. Unexpected revenues have
developed and expenses are staying at or below projected levels for the year.
General Fund revenues have been revised upward from the adopted level by
$777,395, a 2.3% increase. This increase is the net effect of both some
revenues being revised downward, as well as some being revised up. Below is a
discussion of the revenue adjustments. In addition, there were appropriations for
an Insurance Fund reserve payment of $109,800 and prior year encumbrances
of $403,264 included in total revenues of $35,263,400. The Insurance Fund
xii
reserve payment was included in the FY 2006/2007 adopted budget and the
amount is unchanged.
The Taxes category of revenues is projected to be $611,538 higher than the
adopted budget. Sales tax revenues have been increased by $536,072 due to
the slow but steady recovery of retail activity. There are a number of factors
contributing to growth in sales tax. The completion of street improvements on
Rufe Snow Drive north of NE Loop 820 has allowed many businesses to resume
regular operations as well as the addition of new businesses along the corridor.
The City of North Richland Hills is also benefiting from the overall growth in the
Northeast Tarrant County area. The projected increase in sales tax takes into
consideration the "payback" of sales tax that resulted from a ruling by the State
Comptroller's office. This ruling concerned sales tax sourcing for a furniture store
located within our City. Sales taxes collected by that store will no longer be
credited to the City of North Richland Hills but to a city where the distribution
center is located. This change in sourcing not only impacts future revenues, but
is retroactive 45 months. The Comptroller has agreed however to allow us 48
months to repay the amount. Regarding another part of our Taxes category,
there was a minor decrease to Utility Fund franchise fees related to reduced
revenue projections in the Utility Fund and an increase to Payment in Lieu of
Taxes. In summary, the net effect of these three adjustments to the Taxes
category of revenues is an increase of $611,538, or 2.5 %.
The Fines and Forfeitures category of revenues has been revised upward
approximately $87,000. Municipal Court Fines revenues have been increased
due to an increase in the number of citations being issued. Library fines have
also been increased as has warrant and arrest fees. The increase to warrant
and arrest fees is the result of the "warrant roundup" that was held this past
spring.
Overall, the Licenses and Permits category has been revised down by $47,200,
or 2.8 %, of adopted FY 200612007. A majority of revenues in this category are
solely dependent on private development. Staff works diligently with the private
development community to anticipate license and permit activity but delays can
occur which impacts the revenue the city receives.
The Charges for Service category has been revised up by $29,136 due mainly to
increases in the amount of recreation fees and vital statistic fees collected.
There is a slight decrease in the projection of ambulance fees to better reflect
actual collections for the year.
The Miscellaneous Revenue category has been revised upward almost $97,000.
This adjustment is primarily due to the pleasant, but unanticipated, increase in
interest rates. Other adjustments were the reduction in Council filing fees due to
no opposed seats in the May election and the increase in school resource officer
reimbursements from the Birdville Independent School District.
xiii
Appropriation of Fund Balance has increased by $403,264. The adjustment to
this category is the appropriation for prior year encumbrances equal to the same
amount reflected in expenditures. As described above this amount is to offset
open purchase orders from the prior year for items that were ordered in the prior
year but were not received and paid for until the current year.
General Fund departmental expenditures have been revised downward by
$27,612. Based on recent discussions with the City attorney litigation services
are being revised down almost $210,000 but this decrease has been partially
offset by increases in ambulance bad debt expense. Also, one time and capital
purchases of approximately $71,000 that were proposed for FY 2007/2008 have
been recommended to be included in the revised FY 2006/2007 budget because
resources are available now to purchase the items.
Included in the Reserves and Other Expenditures category, several increases to
the revised budget have been proposed. First, an increase of $100,000 is
recommended for Preventive Street Maintenance from the extra revenues we
have received. This additional money would be to supplement the $800,000
budgeted in Public Works for the Preventive Street Maintenance Program. It
could be used more as a contingency in times of significant cost increases such
as we experienced this year or if we had a need to slightly increase our annual
program to cover a special street need. It is not suggested to be added to the
current program itself, but be set aside for urgent needs or perhaps to
supplement the annual program slightly. Another change we are suggesting is to
increase the reserve for 820 Facility Planning in order to have a sufficient amount
of money set aside for the purchase of properties adjacent to City Hall in
anticipation of the modifications and reorientation of the building once NE Loop
820 is widened. A project has also been included in the FY 2007/2008 proposed
capital budget so that funds will be available at the time purchases are
recommended to Council. An increase of $100,000 to the rail station
development is a third change being suggested. This reserve is to be used for
the purchase of land for the future rail stations in North Richland Hills. Finally,
there is an increases of $403,264 included in this category for previous year
encumbrances. As mentioned in the revenue portion of this letter, these are
goods that had purchase orders issued in FY 2005/2006 but were not received
and paid for until the current year. Again, there is an appropriation of fund
balance under the revenues that offsets this budgetary increase.
As a result of the ending balance being greater than had been anticipated in the
adopted budget, several service enhancements are being proposed to be
included in the revised budget. The proposed enhancements are one time or
capital type purchases. These include the 2007 citizens' survey, matching funds
for the Home Grant Program, fire station enhancements, increases to pay -as-
you-go reserves and Information Services reserves as well as setting aside funds
for citywide leadership training. These enhancements total $448,721 and are
discussed in detail in the "The Best is Yet to Come: Planning For The Future and
Addressing Priorities" section of this letter.
X1V
Total expenditures including all the adjustments outlined above as well as the
proposed service enhancements are $35,737,346. Revised revenues over
expenditures for the General Fund are $39,118.
Sales tax revenues are projected to be $4,167,759, an increase above the
adopted budget of $268,036. As mentioned in the discussion of the General
Fund, we are experiencing a slow, steady increase in retail activity in the City
which increases sales tax revenue. Tennis Center revenues have been revised
downward to $293,350, a decrease of $9,200. This decrease is the result of the
very wet weather we have experienced this year. Included in the revised budget
are Park Impact Fees revenue estimated to be $125,000. These revenues were
not included in the adopted budget because they have previously been
accounted for in a capital project fund. An effort is being made to have all park
related revenues and expenditures flow through the operating budget instead of
being accounted for directly in the capital funds. There is an Appropriation of
Fund Balance for previous year encumbrances of $6,000. All of these
adjustments add up to total revenues of $4,750,109, which is $440,461 more
than the adopted budget.
Departmental expenditures are approximately $24,000 more than adopted, but
this is due to the redistribution of the market adjustment that was included in the
Other and Reserves category in the adopted budget. The Other and Reserves
category increased approximately $410,000. This increase is in the reserve for
capital projects and has been made possible by the increase in revenues to be
collected by this fund as stated in the previous paragraph. This reserve is
designated in the long range plan for future Parks capital projects. The final
adjustment to revised expenditures is $6,000 for previous year encumbrances.
Total revised expenditures are $4,750,109.
Sales tax revenues are projected to come in above the adopted budget by
$158,139 for a total of $3,904,897. This is the result of the slow, steady increase
in retail activity in the City. The revenue increase has allowed us to reduce the
loan from the Transition Fund. The original plan was to borrow $782,482 from
the Transition Fund, but the increased revenue has meant the loan could be
reduced to $624,343. The final adjustment to revenues is appropriation of fund
balance of $27,955 for previous year encumbrances. There is an offsetting
adjustment to expenditures. Other than the adjustment for previous year
encumbrances, operating expenditures have remained at adopted budget levels.
xv
Hotel /motel occupancy tax revenues are expected to increase by $55,100 over
the adopted budget bringing the occupancy tax proceeds to $230,000. The
City's internal auditor conducted an audit of hotel/motel taxes and discovered the
City was owed revenues from prior years, so revised revenues are greater than
adopted solely due to the collection of past due hotel/motel taxes. Also included
in revised revenues is $742 for prior year encumbrances. The additional revenue
has made it possible to remove the planned use of $36,097 from fund balance.
Total expenditures are projected to be $217,556.
Overall revenues are projected to decrease $28,600 from adopted and includes
an appropriation for previous year encumbrances of $8,355. The decrease
includes amounts raised through sponsorship efforts for the Sounds of Spring
concert series, through water bill contributions and donations to the Shelter Fund.
The donations have come in lower than anticipated in the adopted budget. Total
revised operating expenditures of $149,972 are $16,645 less than the adopted
budget. The decreased expenditures are $20,000 in savings in special event
costs due to the very rainy weather during the Sounds of Spring concert series.
The Donations Fund is projected to end the year with a $59,478 balance of
revenues over expenditures.
Revised revenues have been adjusted upward by $66,483. Forfeited funds
revenues are dependent on which cases go to court and whether or not a judge
releases any funds to the City. This revenue fluctuates year to year. The
increase in State forfeited funds was offset by a decrease in Federal forfeited
funds. Radio system revenue has been increased by $42,363 due to greater
participation in the radio system than previously anticipated. Interest income
increased by $4,805 due to having more cash on hand than when the original
projections were made. The final adjustment to revenues is an appropriation of
$17,499 for previous year encumbrances. Revised expenditures remain at the
adopted level excluding previous year encumbrances. Due to the revenue
increase this fund will have $48,984 of revenues in excess of expenditures.
XV1
Drainage fee revenues have increased by $11,450 over adopted bringing the
revised drainage revenues to $806,450. Investment income has increased
$5,080, which has increased due to a favorable interest rate. It is projected that
this Fund will end the year with a balance of approximately $557,315. Drainage
fees are used to pay the costs of debt service for drainage capital improvement
projects.
The Gas Development Fund has received $310,681 in revenues which is
primarily bonuses and leases for natural gas development at Cross Timbers
Park, Green Valley Park and the Service Center. This is an increase of $55,681
over adopted. Staff was unable to lease property north of Loop 820 on the Iron
Horse golf course but was able to lease mineral rights at the Service Center. Iron
Horse equipment replacement expenses of $147,250 were contingent on mineral
leases at Iron Horse therefore the equipment was not purchased. However,
General Fund Purpose funds were expensed to renovate the C.A. Sanford Club
House in the amount of $120,200 during FY 200612007.
In November 2006, City Council adopted a policy on the use of funds that are
generated from red light camera enforcement and created the Traffic Safety
Fund. The policy was established on how the revenues may be used. As the
program matures, it is anticipated that driver behavior will change resulting in a
decline in the number of violations and, thus, the amount of revenue received.
Because of the nature of this revenue, it would be impractical to use these
revenues for ongoing operations with the exception of activities directly related to
program administration. Instead, the program revenues lend themselves to
project or one -time expenses with the focus on traffic safety. In general, the
policy guidelines establish two areas for using the money:
1. Operational expenses including monthly payment to the equipment
provider, wages to an administrative hearing officer, overtime for police
officers to review violations and other operating expenses.
2. Traffic safety equipment and programs including expendable items such
as flares and traffic cones, infrastructure improvements to improve traffic
safety, overtime and wages related to special traffic enforcement and
awareness, computer equipment and software and training and
educational programs and materials.
xvii
Recent State law now requires cities to share fifty percent of red light camera
revenues with the State after allowable expenditures. This sharing is to take
effect September 1, 2007. The City currently operates three red light cameras at
two intersections. All revenue generated from these cameras and any other
camera operational prior to September will be solely the City's. Revised revenues
from the program are anticipated to be $105,840 and allowable expenses are
$21,110. The City share of revenue, after allowable expenses, is projected to be
$42,365.
2007/2008 PROPOSED BUDGET
All signs indicate that Fiscal Year 2007/2008 will be very successful, both from
accomplishing numerous goals of the City Council and from a financial point of
view.
Our team of dedicated employees will continue to focus in the coming year on
building a vibrant community, providing quality services to our customers and
implementing the City Council Coals of:
•
Quality Community Development and Revitalization
• Efficient Effective Transportation System
• Safety and Security
• Financial Stability
• Preserve Positive City Image
• A Sense of Community
• Targeted Economic Development
• Local and Regional Leadership
We expect to see residential growth continue at a steady pace in FY 2007/2008
and anticipate growth to our economic base with the revitalization of many of our
older big box stores and the new commercial development of Tower Plaza at
Davis Boulevard and Shady Grove Road, Smithfield Summit at Davis Boulevard
and Mid - Cities Boulevard and the North Hills Hospital expansion. We will move
forward with the redevelopment of Boulevard 26 and the former North Hills Mall
site. We will continue to have natural gas development on public and private
lands. All of this will have a positive impact on our future revenues and will help
deter the increasing costs that are beyond our control.
As our City's population increases, we face an understandable increase in the
quantity of goods and services needed to serve that population. Like any
business, the City of North Richland Hills is also experiencing increases in the
cost of electricity, gasoline, building materials and other services. Many of the
cost increases the City is experiencing are greater than general inflation or the
XV111
consumer price index. We are making efforts to find ways to minimize the impact
of these types of increases.
Price per unit of gasoline is projected to increase in FY 200712008. In FY
2006/2007 the per gallon cost of gasoline was budgeted at $2.50. In FY
2007/2008 we are expecting the per gallon cost of gasoline to be $2.75, a 10%
increase. However we expect to use less gasoline because the City is
purchasing more fuel efficient vehicles. We expect to only use 195,000 gallons
of gasoline next fiscal year compared to 207,000 gallons this year. This will be a
significant measure to help us keep our costs down even with actual price
increases for fuel.
The City will also see an increase in prices for petroleum based projects. Tires
are expected to increase from $66.66 to $71.99 a piece, an 8% increase. Engine
oil will increase from $1.72 to $1.85 per quart, an 8% increase. Asphalt, needed
for the Preventive Street Maintenance Program, will increase 28% from $32 per
ton to $41 per ton.
Electricity costs will increase due to increased per unit price and the addition of
the new library. We anticipate an increase in overall electricity costs of $37,000
in FY 2007/2008 due to the added Library space. The cost of electricity per
Kilowatt/hour averaged $0.12 in FY 200612007. The average in FY 2007/2008
should be $0.152 per Kilowatt/hour, a 27% increase.
Other construction materials are estimated to increase as well. Copper tubing
will see an increase of 51% from $10.30 per linear foot to $15.60 per linear foot.
Cement is projected to increase 23 %, from $59.00 per cubic yard in FY
2006/2007 to $72.50 per cubic yard in FY 200712008.
The City expects to see an increase of 9% in credit card fees in FY 2007/2008
due to increased usage. More residents are using the credit card option to pay
for various city services and while the fees normally are below 1%, some cards
have fees of over 4 %. The City is working to lower those high fees and the
estimated cost may be reduced in the revised FY 2007/2008 budget.
Another expenditure that exceeds the inflation factor that has a major impact on
the City's operations is health and medical costs. These continue to increase
between 8% and 10% per year, and we are projecting a 10% increase in FY
200712008, which is double the CPI. We are a labor- intensive, service orientated
business, and because of this it is a major cost increase to cover our employees
with health insurance.
To help defer the increasing costs of doing business, all of our departments
continue to look for ways to reduce costs in other areas and to improve levels of
efficiency. This is an important step in our fiscal planning and will help us to
maintain our financial stability and retain a 57¢ tax rate.
xix
As we plan our services and programs for FY 200712008, it is important to
highlight some of our continuing initiatives, to summarize the revenues and
expenditures for each fund and to explain new programs and initiatives that are
being proposed.
Highlights and Analysis
In an effort to achieve the goals set by the City Council and address the issues
we expect to shape the FY 2007/2008 budget year, a number of new initiatives
are planned for FY 2007/2008 as well as the continuation of others from previous
years. Highlights of the coming year are:
1. Continuing Support for Preventive Street Maintenance — The 17th consecutive
year of major funding for street maintenance will see the continuation of
funding devoted to this highly visible program. As in FY 2006/2007 the
program will receive $800,000 in FY 200712008. In FY 2006/2007 $200,000
came from the Gas Development Fund and $600,000 from the General Fund.
In FY 2007/2008 $700,000 will come from the General Fund and $100,000
will come from the Gas Development Fund. By FY 2008/2009 we expect that
the full $800,000 to come from the General Fund. Asphalt overlay will be
applied to 4.2 lane miles of public roads and slurry seal will be applied to 11.0
lane miles of public roads. We expect that our overall street rating of 81 will
continue to increase with this program.
2. Equipment & Building Services Plan — These plans as originally presented to
City Council in FY 1997/1998 continue to be updated to insure Council and
citizens recognize needs for future equipment replacements, facility
renovations and major maintenance. The plans allow the City to continue its
programs of facility infrastructure maintenance and equipment replacements
with no property tax increase, while monitoring the investment the City has in
these valuable assets. Suggested changes are being made for Fiscal Year
2007/2008 as far as specific equipment and building upgrades, but the basic
plan remains valid and is recommended to be continued as a tool to keep our
equipment and buildings timely and reasonably maintained, replaced and/or
improved. The 2008 plans are presented in the FY 2007/2008 Capital
Improvement Projects (CI P) Budget.
3. Aquatic Park Infrastructure — The 12th consecutive year of infrastructure
funding will see $325,000 added to reserves for major infrastructure
replacement and /or major repair. Total accumulated reserves at the end of
FY 2007/2008 are estimated to be approximately $3.4 million.
4. Support of Alliance for Children Advocacy Center — This program will receive
$11,725 in FY 2007/2008 with funding from the Crime Control and Prevention
xX
District sales tax. This program reaches out with assistance to at -risk children
in Northeast Tarrant County.
5. 9Lh Year Reserve for Capital Improvements — The FY 2007/2008 budget
continues funding the reserve for capital projects to provide a pay -as- you -go
approach to fund small capital projects. The total funding for this reserve is
$50,000. Projects funded from this reserve allow us to avoid borrowing funds
for smaller capital projects. This will bring the total amount allocated to the
reserve to $3,859,261 since it was created in FY 199811999.
6. Service Enhancements for FY 2007/2008 — Several service enhancements to
address Coals established by the City Council are proposed in the FY
2007/2008 proposed budget. Management and Staff identified items that met
high priority needs but were funded by extraordinary and one -time revenues.
These enhancements are discussed in detail later in the letter, starting on
page xxxiii. The following is a summary of these recommended
enhancements:
Show Cause Requirements - Municipal Court
Improving Efficiency Through Document Imaging - Municipal Court
Technology Improvements to Increase Productivity- Municipal Court
Opening our New Library
Establishing Equipment Replacement Schedule -Golf Course
Improving our Emergency Dispatch Service
Restructuring Police Support Services
Facade Improvement Program
Traffic Enforcement Enhancement
Waterwise Public Education Program
Vibrating Compactor with Remote
Fuel System Upgrade
Technology Productivity Enhancements
7. Continuing to Restore Medical Claim Reserves — In July 2003, the City
Council held a special work session to discuss significant challenges facing
the City's self- insured health plan. Years of double -digit medical cost
increases and several large catastrophic medical claims had put a strain on
the City's Self Insurance Fund. At that time, a six year strategy of cost
sharing and cost reduction was approved to address the City's health
insurance costs. It was important for employees and the City to partner
together to ensure the long -term success of the cost saving initiatives. This
includes rebuilding medical claim reserves for future emergencies and to
keep the plan stable. Substantial progress has been made, and in FY
2007/2008 we will continue to have improvements.
X
While the FY 2007/2008 proposed budget addresses many of the Coals Council
has established for the City, the proposed budget strives to further enhance or
modify existing services without incurring added costs. Due to limited resources
this has been a challenge.
Property Values & Tax Analysis
Net taxable value growth is up once again. As of the July 2007 tax roll, net
taxable values are approximately 4.9% greater than last July and include
$94,642,358 in new construction. Excluding new construction, existing property
increased in value 2.1% over July 2006. The average home value in North
Richland Hills was $138,800 in July 2006. The average home value, based on
the July 2007 tax roll, is $144,417. The estimated revenue to be generated from
the net taxable value at a 99% collection rate is $20,170,390. The budget
includes revenues to the Debt Service Fund in the amount of $6,598,877 to pay
for bonds and certificates of obligation, $976,110 for public improvements in the
Tax Increment Financing Districts, and $12,595,403 to the General Fund. The
budget includes no changes to the current tax rate of 57¢ per $100 valuation.
The effective tax rate, or the property tax rate necessary to produce the same
amount of revenues as the prior year, is the effective tax rate. The effective tax
rate is still under review by the Director of Finance and Tarrant County. We hope
to have the information prior to the Budget Work Session.
General Fund Proposed 2007/2008
The General Fund provides funding for the tax supported operations of the City.
These include services traditionally thought of when referring to City operations
such as Police, Fire, Streets, Library, etc. The major sources of revenue to this
fund are sales taxes (representing 24% of General Fund revenues) and property
taxes (representing 34% of General Fund revenues), both excluding
appropriations of fund balance.
In FY 200712008, total revenues in the General Fund are projected to increase over
FY 2006/2007 adopted revenues by approximately $2,358,462, or 6.8 %. The major
increases are:
Property Taxes $ 968,517
Sales Taxes $ 989,041
Fines and Forfeitures $ 523,500
Charges for Services $ 179,265
The above revenue increases were offset by decreases in transfers from the
Crime Control and Prevention District of $130,764 for salaries and the Gas
Development Fund of $100,000 for the Preventive Street Maintenance Program.
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Property tax revenues are projected at $20,170,390 based on the current 57¢ tax
rate. Of this amount, $6,200,000 is needed for general debt service and
$1,000,000 is needed for debt service payments in the Tax Increment Financing
Districts. General Fund sales taxes are projected at $8,788,488 (an increase of
12.7% above FY 2006/2007 adopted budget), which includes business gains as
well as business losses.
The revenue projections for Municipal Court fines not only take into account an
increase in the number of citations, it also includes increased fine amounts for
four categories: speeding, speeding in a school zone, running a red light/stop
sign and failure to appear. A survey of ten local cities indicated that our City was
collecting below average fine amounts in the four categories. Per State law, the
Judge has discretion to set fines within our court. As of September 1, 2007 he is
increasing speeding fines by $9, speeding in a school zone by $9, running a red
light/stop sign by $25 and failure to appear by $25. Increasing the fines by these
amounts will still place the City of North Richland Hills in the mid -range of the
survey cities for fines for these violations. It is projected that the fine increases
would amount to $250,000 per year.
The General Fund departmental operating budget requests totaled $36,142,177 a
5.1% increase over the adopted FY 2006/2007 budget. The consumer price index
(CPI) for the Dallas Fort Worth area has increased 2.7% over roughly the same
time period. When the budget increases more than a common measuring stick like
the CPI, we believe further explanation and examination is needed. As discussed
earlier in this letter, the cost of many products the City buys in large quantities has
gone up in price greater than the CPI. For example gasoline is expected to
increase about $72,000. Additionally petroleum -based products such as oil, tires
and materials used in street maintenance have gone up significantly as well.
Electricity costs associated with General Fund departments are other costs that
have risen much greater than the CPI, and are estimated to increase almost
$70,000. Healthcare costs continue to rise well above the CPI with projected
expenditures expected to increase 10% over the FY 2006/2007 level or about
$340,000. The most significant increases to the budget are in employee salaries
and benefits costs. The market adjustments made to salaries in January 2007 for
all employees and again in April 2007 for public safety employees were funded in
the adopted FY 2006/2007 budget only from the time of the adjustment to the end
of the fiscal year, approximately six months. Going into the proposed FY
2007/2008 budget it is necessary to fund the adjustments for the full year. The
impact of the public safety employee market adjustments implemented in April
2007 to the proposed budget are over $250,000, and the adjustment granted to
general services employees in January 2007 impact next year about $50,000. The
annual merit increase of up to 4% for eligible employees will have approximately a
$500,000 impact on the proposed budget. The cost of merit increases is also
impacted by prior year market adjustments because the merit increases are
calculated off of the increased salaries resulting from market adjustments.
Increases to salary, through merit increases or market adjustments, will
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proportionally increase retirement pension payments and overtime rates.
Amounts budgeted for the capital projects reserve, market adjustments, allocation
to the Self Insurance medical claims reserve and service enhancements bring the
total proposed General Fund budget to $36,892,066 or 7% over adopted FY
200612007. The proposed budget includes merit increases for eligible employees
with corresponding increases to benefits and increases to health insurance and
workers compensation. The proposed market adjustment of $305,961 is budgeted
to keep employee salaries competitive with the surrounding market and allow the
City of North Richland Hills to recruit, hire and retain exemplary employees. The
market maintenance adjustment is discussed in more detail in the "100 Best
Places in the United States... Best Employees" section of this letter.
Last year, $800,000 was budgeted for the Preventive Street Maintenance
Program by Public Works. Gas Development Fund reserves funded $200,000 of
the total with the General Fund covering the remaining $600,000. In the
proposed FY 2007/2008 budget $800,000 is once again planned in the Public
Works budget. However, the Gas Development Fund will contribute only
$100,000 continuing the transition to fully funding the Preventive Street
Maintenance Program from General Fund resources.
The proposed budget includes $50,000 in Reserve for "Pay As You Go" Capital
Improvements. This is $500,000 less than the funding goal of $550,000 due to
budget constraints.
The proposed budget also includes an $115,800 allocation to the Self Insurance
Fund to continue the rebuilding of medical claims reserves in that fund as
approved by Council. Funding is from the General Fund Balance and is
identified as an Appropriation from Fund Balance in the revenues and in
expenditures as a transfer to the Self Insurance Fund. This is an increase of
$6,000 from adopted FY 2006/2007 per the approved reserve plan.
Finally, the proposed budget includes $278,128 for service enhancements that
will be discussed in detail in "The Best is Yet to Come: Planning For The Future
and Addressing Priorities" section of this letter.
In FY 200712008, the City will continue to deliver the expected high quality
services as in past years. The projected revenues over expenditures for the
General Fund are $63,201.
Park and Recreation Facilities Development Fund Proposed 2007/2008
Sales tax revenues are projected to be $4.5 million in FY 200712008,
approximately $595,000, or 15.2 %, more than the FY 2006/2007 adopted
budget. This figure reflects the continued recovery of sales tax revenues from
increased retail activity in the City. Tennis Center revenues are projected at
$308,500, or about $6,000 more than adopted FY 200612007. Also included in
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revenues is $60,000 from the Aquatic Park Fund as a reimbursement for
landscaping services provided by Park employees. A transfer of $400,000 from
the Gas Development Fund is included in total revenues. This amount is bonus
money received to date by the Gas Development Fund that has been dedicated
to Parks and Recreation for capital projects. Finally, park impact fees in the
amount of $125,000 are included. As mentioned in the revised section of the
letter, these revenues were previously accounted for in another fund. Total
revenues from all sources total $5,599,664.
Total budgeted expenditures are approximately $5.6 million, including debt
service of $1,322,213. Also included is the allocation of sales tax revenues to be
used to enhance economic development efforts. The allocations to economic
development are to be 5% of sales tax revenues or $224,712 for the FY
2007/2008 proposed budget. The Tennis Center is projecting expenditures of
$542,726 to operate the facility. This budget also provides funding for park
operations, administration, and for maintenance of park and recreation facilities
constructed using the half -cent sales tax. Included in total expenditures is
$500,000 to be used toward funding the Recreation Center Capital Project. The
Recreation Center project as well as other capital projects funded through the
half cent sales tax is identified in the proposed Capital Projects Budget.
Revenues over expenditures for FY 2007108 are projected to be $651,805 which
is designated as Reserve for Capital Projects.
Crime Control and Prevention District Fund Proposed 2007/2008
Sales tax revenues are projected to be about $4.12 million in the Crime Control
District for FY 200712008. This is $375,286 more than the FY 2006/2007 adopted
budget. A planned loan of $766,304 from the Transition Fund is necessary to
balance revenues over expenditures and will be repaid in future years with the
recovery of sales tax revenues.
Proposed FY 2007/2008 operating expenditures increased almost $300,000 over
the FY 2006/2007 adopted budget. Similar to the General Fund, the majority of
the increase can be attributed to increased healthcare costs, the full -year funding
impact of the market adjustment and merit increases. Also included in total
proposed expenditures of $4,946,750 is $200,000 for indirect costs to the
General Fund, $803,260 for General Fund police officer salary increases and
$53,994 for market adjustments needed next year to keep salaries competitive
and allow us to attract and retain the best employees we can. There are also
$118,427 in service enhancements included in the proposed budget and will be
discussed in detail in the "The Best is Yet to Come: Planning For The Future and
Addressing Priorities" section of this letter.
XXV
Promotional Fund Proposed 2007/2008
The Promotional Fund, which provides visitor /tourism services and economic
development for the City, projects occupancy tax proceeds of $205,000, interest
income in the amount of $4,460, and an Appropriation of Fund Balance of
$23,641 necessary to cover costs. The City's internal auditor conducted an audit
of hotel /motel taxes and discovered the City was owed revenues from prior
years, so revised revenues in FY 2006/2007 are greater than proposed FY
2007/2008 solely due to the collection of past due hotel/motel taxes. This fund
continues to see very little growth based on the occupancy levels at local hotels.
We do not expect any improvement in this over the foreseeable future. As
previously discussed with Council, until a new hotel can be developed, the
recommended plan is to primarily use these funds to provide promotional and
marketing opportunities. In FY 2005/2006 a plan was instituted to move 0.25 full -
time equivalent salaries to the General Fund each year until all salaries are
transitioned out of the Promotional Fund and into the General Fund. Total
proposed expenditures for the Promotional Fund are projected at $233,101.
Donations Fund Proposed 2007/2008
The Donations Fund derives most of its revenue from the voluntary $1.50
contributions made through city utility bills. The contributions are allocated to the
Library (65¢ ), Humane Services (65¢ ), and special events and arts (20¢ ). It is
estimated that water bill donation revenues will generate approximately $86,000
of the total projected revenues of $222,850 for FY 200712008. Total revenues
are $23,575 less than FY 2006/2007 adopted. The decrease is due to the
decrease in utility bill contributions and investment income. It is projected that
the fund will have revenues in excess of expenditures of $81,697. Excess
revenues will be allocated to the three approved categories of the Donations
Fund.
Special Investigation Fund Proposed 2007/2008
Revenues for this fund are derived from Federal and State forfeited funds and
reimbursements from neighboring cities involved in the 800 MHz radio system
and the Automated Fingerprint Identification System (AFIS) program. Total
revenues are budgeted at $393,793, which is slightly less than FY 2006/2007
adopted. Proposed expenditures total $367,221 a decrease from FY 2006/2007
adopted of $29,060. The AFIS system was upgraded last year with the purchase
of replacement equipment which is the primary reason for the decrease in
expenditures in the FY 2007/2008 proposed budget.
xXVi
Drainage Utility Fund Proposed 2007/2008
This fund accounts for the monthly fees charged to residents and businesses to
pay for the cost of drainage improvements throughout the City. Revenues are
transferred to the Debt Service Fund to pay for principal and interest on bonds
approved by voters for drainage improvements. Budgeted debt service transfers
for FY 2007/2008 are $698,766. An ending balance of $676,514 is projected for
this fund.
Gas Development Fund Proposed 2007/2008
Gas development revenues of $200,000 are anticipated from lease revenue for
ongoing gas production at Fossil Creek, Linda Spurlock, Richfield, Northfield,
Cross Timbers, Green Valley and Little Bear Creek Parks. Of this lease revenue,
$100,000 is for park development purposes; the remaining $100,000 is for
General Fund purposes. The proposed expenditures adhere to the Council policy
on uses of revenues from gas prod uctionlexploration. The expenditures are a
$400,000 transfer to the Parks and Recreation Development Fund for capital
improvement projects. Service enhancements for $200,000 are being proposed;
a transfer of $100,000 is proposed for General Fund preventive street
maintenance and funding for economic development initiatives in the amount
$100,000 that is included in the Capital Projects Budget. The ending balance of
the fund is projected to be $222,627 for 200712008.
Traffic Safety Fund Proposed 2007/2008
Red light camera fine revenues of $1,512,000 are anticipated from eight cameras
or approaches located at six intersections along Rufe Snow Drive and Davis
Boulevard. After deducting proposed contractor payments and program
administration expenditures of $569,482, the proposed net fine revenues are
$942,518. Per State law effective September 1, 2007 these revenues after
allowable expenditures must be split fifty -fifty with the State leaving $471,259
available for traffic safety activities and projects. The proposed expenditures of
these revenues adhere to the Council policy on uses of revenues from
automated traffic signal enforcement. The expenditures are a $285,000 transfer
to the capital projects budget for the signalization of two intersections. These
projects will be discussed in more detail in the FY 2007/2008 Capital Projects
Budget. Service enhancements totaling $99,531 are being proposed. The service
enhancements include the creation of a civilian Technical Services Supervisor to
manage the Police Technical Services division as well as oversee the automated
traffic signal enforcement program. The second service enhancement is the
purchase of 3 additional motorcycles for traffic enforcement. Both of these
enhancements are discussed in detail in the "The Best is Yet to Come: Planning
For The Future and Addressing Priorities" section of this letter. The proposed FY
2007/2008 ending balance of the Traffic Safety Fund after allowable program
xxvii
expenditures, State share, traffic safety expenditures and service enhancements
is projected to be $176,219.
The Best is Yet to Come:
Planning for the Future & Addressing Priorities
The City continues to experience steady population growth and increased
demands on services. To continue providing excellent service, several
enhancements are needed in some City programs and services. These
enhancements have been deemed high priority and are in line with City Council's
Coals and Objectives. The proposed enhancements will assist the City and our
community partners in building a vibrant community. Since the City experienced
some revenue increases over what were originally anticipated, it is suggested
that a few service enhancements or one time, non - recurring expanded service
enhancements be paid this fiscal year, FY 200612007. This list includes both
expanded efforts for FY 2006/2007 and proposed service enhancements for FY
200712008. The following descriptions provide details of the service
enhancements.
Revised FY 2006/2007
2007 Citizens' Survey
In 2005 the City of North Richland Hills worked with the University of North Texas
Survey Research Center to develop and conduct a citizen survey. The survey
measured residents' attitudes and perceptions about the quality of life in North
Richland Hills and services provided by the City.
Overall, the survey results were very positive with 90% of survey respondents
saying the quality of life in North Richland Hills is excellent or good. The survey
results have helped identify which programs and services the City is providing
well and which programs and services need improvements.
The City of North Richland Hills will again work with the University of North Texas
to conduct a citizen survey this summer. The survey will be prepared in August
and administered in September, with a report to Council in November. A follow
up survey allows the City to measure the City's improvements and changes in
residents' perceptions. The survey will cost $11,000 to conduct and analyze.
Monies will come from the General Fund.
XXV111
Home Fund Grant Participation
The Tarrant County Home Fund subsidizes a Community Development Block
Grant in helping low income, elderly, mentally /physically disabled and single
parents maintain their homes. This money helps eliminate code violations and
repairs substandard housing within our city limits. The funds are available
through the Department of Housing and Urban Development (HUD) and
administered through Tarrant County Housing and Development. HUD requires
25% match from each city with a minimum match of $25,000. The total program
cost is $100,000 with our match of $25,000 from the General Fund. We
anticipate repairing a minimum of four homes.
Improving Fitness, Safety and Efficiency at Fire Stations
Equipment improvements are needed at each of the City's four fire stations.
Each fire station needs two Bunker Gear Washer /Extractors. Bunker Gear
Washer /Extractors are capable of properly cleaning up to four sets of firefighter
structural firefighting protective clothing per load. These machines comply with
the Texas Commission on Fire Protection requirements for the proper care and
cleaning of firefighter protective clothing. The washers thoroughly clean
protective clothing of chemicals and toxins to reduce exposure to the firefighter
and prevent contamination of others. The eight washers will cost $13,950 total or
$1,744 each.
The Fire Department initiated its fitness program in 2005 to encourage physical
health of all its firefighters. Climate controlled workout rooms were installed at
each of the four fire stations to encourage and improve fitness levels. The
workout rooms are only partially filled with equipment and elliptical machines are
needed at each station to ensure every firefighter's cardio health. An elliptical
machine at each fire station will provide long term savings for the City with fewer
insurance claims. The elliptical machines will cost $13,996 or $3,499 each.
Installing a 500 gallon diesel "ConVault" above ground storage tank at Fire
Station #1, located at 8001 Shadywood Lane, will save vehicles assigned to the
district from traveling outside the district to refuel. This will reduce response
times when a fire apparatus is refueling. The storage tank with installation costs
$15,975.
All of the improvements will be funded from the General Fund and total $43,921.
Continuing Initiatives for "Pay -As- You -G o" Improvements
For eight years, the City has set aside monies to pay for small capital projects.
These Pay -As- You -Go Reserves come from the General Fund and allow the City
XMX
to complete small capital projects without having to borrow funds. By increasing
the Reserves in the revised budget for FY 2006/2007 by $202,400, we can pay
for projects proposed in FY 200712008. In FY 200712008, $202,400 of the
Reserves are recommended to be used for four needed projects. These four
projects are described below and are included in the FY 2007/2008 proposed
capital improvement budget. Once the $50,000 contribution is made in FY
200712008, the Pay -As- You -Go Reserves will have a balance of $954,764 to be
used to fund future projects.
The Public Works Department buys materials in bulk to save money. The
Department then stores these materials at its Service Center located on Dick
Fisher Drive. The one downside of buying material in bulk and storing it on site is
finding places to store certain material that should not be exposed to the
elements. This specifically refers to concrete, sandbags and thermo pavement
marking materials. Adding covered space to the existing dry storage building at
the Public Works Service Center is proposed to be funded with the Pay- As -You-
Go Reserves, and will allow needed storage space for materials that must be
kept out of the elements. The additional 1,600 square feet of roof cover will give
covered space to store concrete, sandbags and thermo pavement marking
materials and allow equipment currently stored outside in the elements to be
stored in the storage building. The covered space will cost $30,000.
Currently, the Public Works Department has trouble cleaning drainage ditches of
debris with its front end loader. The loader is too large to fit into small, confined
spaces. A smaller, skid steer loader would allow the different divisions of the
Public Works Department to perform various functions in tight and confined
spaces. The Streets Division could clear ditches with low clearance bridges.
The Utility Division would be able to get the loader into residents' backyards to
excavate. And, the Utility Construction Division could use the loader to move
stockpiles of fill for pipe replacement. The skid steer loader is recommended for
this funding and is estimated to cost $50,000.
A portion of the access driveway at Fire Station #2 on Rufe Snow Drive, South of
Glenview Drive is deteriorating due to its proximity to a drainage ditch to the
north. The deteriorated driveway can cause damage to Fire Department vehicles
and injury to visitors. Repairing the damaged half of the driveway is the third
project proposed to be paid with these funds, and is estimated to cost $42,400.
The City Council discussed placing a wireless network in the City for municipal
departments and possible public use. Council authorized Staff to conduct a
study of the feasibility of offering such a network. A wireless provider called
RedMoon, Inc. was conducting a feasibility study for Richland Hills and Haltom
City and offered to conduct a study for the City at no cost. After RedMoon Inc.
completes the assessment of the feasibility and cost to implement a wireless
network for various City departments to use, the Information Services
Department will implement a pilot wireless network at a determined high traffic
area, possibly Rufe Snow Drive at NE Loop 820. The pilot network will be
approximately one square mile. The pilot network will not be open to the public
but will be restricted to City use. Implementation of a pilot system will provide the
necessary feedback regarding range, speed and reliability, as well as supply solid
data regarding what applications and functions the City performs that can be
mobilized. Upon successful completion of the test period, the pilot area would
become the cornerstone for build out of the rest of the City's wireless mesh
system. The pilot wireless network costs $80,000.
"Leading the Way" Program
To ensure that current as well as future City leaders are equipped with the
necessary skills to be effective, it is proposed that a program titled "Leading the
Way" ( Leadership /Employee /Management) Development Program for improving
leadership and management skills be implemented city wide. Training for
experienced leaders, new and future leaders, and all employees will be planned.
Experienced leaders will learn to improve and enhance their leadership styles.
New and future leaders will learn how to understand people and lead them. And,
all other employees will have a communication class that teaches them about
different communication styles and addressing behaviors that negatively impact
productivity and customer service. The training will be given across all
departments and will not be a one time training. If this training workshop proves
effective and helpful it will continue in the future. The training is estimated to cost
about $25,000 and monies will come from the General Fund.
Proposed FY 2007/2008
Show Cause Requirements - Municipal Court
There are several adjustments that need to be made in Municipal Court to better
serve its customers and to address the workload increases resulting from state
mandates. These needed improvements can be financed using the court fines.
During the 2007 Texas State Legislature, a bill was passed to allow all cases with
deferred disposition to "show cause" as to why the person did not complete their
deferred disposition. This is typically a payment plan to pay fines resulting from
citations and is authorized by the Judge. Currently "show cause" is only required
on traffic citations. The new law makes it a requirement for all citations.
Because of the new law, an additional 8,000 - 10,000 letters must be sent to
defendants each year to require those defendants to appear in court. An
additional court records clerk is needed to handle the increased workload in the
records office and a part time bailiff is needed to assist with processing the
additional 8,000 - 10,000 people that will appear before the judge. The additional
clerk and part time bailiff are proposed to be hired in January 2008. Estimated
costs are $45,111 for three quarters of the year and will come from the General
Fund.
Improving Efficiency Through Document Imaging- Municipal Court
Municipal Court implemented the Laserfische document imaging system in 2005.
Laserfische allows all citations and defendant files to be scanned and indexed
reducing the number of paper files required and thereby reducing storage space
requirements. The Court processes 25,000- 30,000 violations per year, creating
125,000 - 150,000 documents per year that must be scanned and indexed.
Based on the time required to process the documents and the number of
documents to be scanned, the Court needs an additional full time document
imaging clerk to complete the scanning of these documents. The Court has tried
to use part-time employees and overtime to keep up with this workload, but have
not been able to make any significant headway. Without adding a person to
concentrate solely on document imaging, the Court may need to discontinue the
program because it cannot keep the imaging of records current. Document
imaging is valuable because it keeps all documents in one electronic file, it
reduces needed storage space and it allows the Court to run more efficiently
because the Judge can view all needed documents from a laptop. The additional
document imaging clerk would be hired in January 2008 and is projected to cost
$31,589 in FY 200712008. The salary will be designated in the General Fund.
Technology Improvements to Increase Productivity- Municipal Court
The Municipal Court software system, Incode, is in an older type database called
CCBAL. This older system cannot interface with Laserfische, the Autocite
download of warrants or the Teleworks Interactive Voice Response system we
recently implemented to allow payment of citations on line and over the
telephone. Conversion of the current database to a better SQL server database
would allow the Court to operate more efficiently with regard to Autocite
hardware, Laserfische software and in getting information downloaded from the
Incode software system for the Court and Police Department. Autocite devices
are used by the Traffic Enforcement Division of the Police Department to issue
citations. With the current CCBAL database we are unable to download warrants
to the Autocite units. Converting the database to a SQL server will allow the
download of warrants and could allow us to clear more warrants because the
traffic officers issue most of the citations from the Police Department. A new
server would also allow the Court's Laserfiche system to interface with Incode
software. A SQL server would allow scanned documents to be included in a
defendant's Incode file and clerks would not have to look in two places for
information on the defendant, making the workflow more efficient and effective.
The $21,000 being requested would include the cost of a new server as well as
the cost to convert the existing CCBAL database to SQL. This cost would be
xxxii
offset with Court Technology revenues and would have no net affect on the
bottom line budget.
As mentioned above, traffic officers in the Police Department use hand held
Autocite devices to issue citations in the field. We have successfully used these
devices for a number of years. Two additional Autocite units are needed for the
traffic officers. One would be used by the sergeant of the division with the other
being an extra to be used when a unit goes down and has to be shipped to the
manufacturer for repairs. The cost for the two devices is $11,000 and would be
offset with Court Technology revenues thereby having no net affect on the
bottom line budget. The purchase of the Autocite units is a service enhancement
in the General Fund.
Opening our New Library
The new North Richland Hills Public Library will open the First Quarter of 2008
and will bring several additional costs to the City. These additional costs will
include moving expenses, additional library staff (10 part time employees
equaling 3.3 FTE), print management software /wireless communications (which
will partially be paid for with a print management fee) and added costs for
electricity, maintenance and supplies. All the service enhancements are in the
General Fund. The added building maintenance is funded with monies
transferred from the General Fund to the Building Services Fund.
Moving costs are estimated at $55,000 and the move should take three to four
weeks to complete. Books will be boxed, shelves dismantled, and the entire
library will be moved to the new location where shelves are reassembled and
books are placed on the shelves. The Library will be closed during the move.
Patrons will be served at other libraries in the area.
Increased staffing is needed to serve citizens adequately in the larger library
space. The proposed part time positions will be placed in several capacities of
the library. Clerks will be added to help with increased circulation, pages will
shelve books, assistants will answer patron questions and technicians will
monitor computer use. The total cost of the additional positions is $135,508 and
employment is planned to begin in November so the new staff members can help
with the move to the new location.
Currently, the library staff monitors and administers public computer use at the
Library. The new library will have 47 public access computers. Software is
available to coordinate internet sign -ups and time limits and provide cost
recovery for public printing with lower staff oversight. The software will require
fewer staff members to monitor computer use. The software will cost $9,886 but
$6,000 of that will be recovered in printing fees.
xxxiii
The new library will have over 15,000 square feet more than the current library
and will spread material and staff over two floors. It would be helpful for
employees to have a communication system to alert each other to emergencies
and customer needs. A wireless communication system would allow employees
to be contacted anywhere in the building and not be tied to a desk or station.
Such a system can be acquired for $8,500 which will allow staff to have push
button communication badges to communicate around the library.
The new library will not only increase the amount of square footage to be
cleaned, but the time needed to keep the library in its "nevi' condition will also
increase. This new building will be a showplace for the City, and our goal is to
keep it in showplace condition. To do so will require additional custodial staff.
We are proposing to add one full time and one part time custodial position to
clean and maintain the new Library. These positions would be hired in January
and would cost $43,634 for three quarters of the year. Hiring them in January
would allow time for them to be properly trained prior to the opening of the new
library. Along with new custodial personnel, there will be increased costs for
cleaning supplies, maintenance contracts such as pest control and security as
well as other supplies to maintain the facility. The increase for these costs is
estimated to be $17,400.
In addition to the personnel, supplies and maintenance, opening the new Library
will cost the City more for electricity. It is estimated that the facility will increase
electric costs by approximately $37,500. Although the new facility will be more
energy efficient than the existing facility, there is more space to heat, cool and
light and therefore will increase costs for the City. In total it is estimated that
opening the new Library will increase costs $98,534 for maintaining the building
during FY 2007108.
As per Council direction, we will continue to plan for the library services south of
NE Loop 820 though no budgetary funds will be set aside in FY 2007/2008 for it.
Establishing Equipment Replacement Schedule -Golf Course
Iron Horse Golf Course has seen improved play since the greens were
rehabilitated last year and the clubhouse was renovated this spring. An
important element to keeping that improved play is proper maintenance of the
course. Unfortunately, the golf course's maintenance vehicles and equipment
are aging and are in need of major repair and replacement. The golf course
needs $162,000 in FY 2007/2008 to replace various pieces of maintenance
equipment ranging from gators to tractors to pesticide sprayers.
It is proposed that the City's General Fund loan the Golf Fund the needed
$162,000 to replace the equipment. The Golf Fund will then repay the General
Fund from its reserves beginning in 2012 once its current loan payments are
XNMV
completed. The City is also placing the maintenance equipment on a
replacement schedule so that the replacement of equipment is on a fairly even
schedule year to year with no large spikes experienced in a given year.
Improving our Emergency Dispatch Service
The public safety communication center located in the Police Department is the
nerve center for dispatching police, fire and EMS units. In addition, all 911 calls
in the City are answered at this location. Based on our current personnel, it is
common to have no more than two people on duty during certain shifts. This
creates a situation where the dispatchers must multi -task on important duties.
The addition of three dispatchers will allow our current dispatchers to leave their
desks during shifts. Currently if only two dispatchers are on duty they must
remain in the communication center during their shift, taking short breaks only as
absolutely needed. The additional dispatchers would also be trained to answer
phone calls and as time allowed could take minor reports over the phone which
would reduce the amount of calls sent out to officers in the field. This creates
additional time for the officers in the field to conduct proactive crime measures to
help with complaints or reduce crime. The three dispatchers are proposed to
begin in April and cost $78,427. Crime Control District funds will pay the
additional cost of the three dispatchers.
Restructuring Police Support Services
Currently a sergeant in the Police Department functions as the technical services
supervisor. This position supervises two civilian technicians in the property and
evidence area as well as supervises a civilian quartermaster position. After
much evaluation, it has been determined that it is not necessary to have a sworn
police officer be the technical services supervisor. This job could be done by a
civilian thereby freeing up a police officer. In addition to taking over the duties as
described above, the civilian technical services supervisor could also manage the
day to day operations of the red light camera program to assist in resolving
issues and oversight of the program, as well as be responsible for the outfitting,
or making ready, of all new police vehicles. Having the position be responsible
for these areas would free up not only a sergeant, but a lieutenant and officer as
well to return to regular duties as sworn officers.
The total cost for this position, including salary and benefits, is $63,631. There is
an opportunity to fund a portion of this position through the red light camera
program since it will be responsible for oversight of the program. It is proposed
that 35 %, or $23,631, be funded from the Traffic Safety Fund. The cost of this
position would come out of the gross revenues received from the red light
cameras, not the portion of revenues we share with the State.
XXXV
The remaining 65% of the Supervisor's salary is proposed to come from the
Crime Control District Fund at $40,000.
Facade Improvement Program
The City of North Richland Hills has several mature corridors that serve as the
backbone of the City's commercial economy. These corridors include Rufe Snow
Drive, Davis Boulevard and Boulevard 26. While a limited number of
undeveloped tracts remain along these corridors, revitalization of the aging
structures in these areas will be important for the long -term financial stability of
the City as it approaches build -out.
To improve these mature commercial corridors, the Economic Development
Department is introducing the Facade Improvement Program (FI P). FI P will
encourage private investment in the single- tenant buildings and community strip
centers that primarily populate these corridors by offering matching grants to
property owners and managers who improve their buildings and properties in
three ways. The City will pay up to 50% of the cost to remove non conforming
signs, construct conforming signs and improve facades. Matching grant
programs for facades and signs have been in place for many years around the
country, and sufficiently funded and well administered programs have been very
successful. As some of the more blighted buildings in an area start to shine with
new paint, landscaping and signage, developer- investors become more
comfortable investing in properties in that area. We feel the City's initial
investment will spawn private investment.
FIP will have maximum thresholds of City funding for each of the three types of
improvements. The City will contribute $10,000 for facade improvements, $3,000
for sign replacement/improvements, and $2,000 for sign removal. We believe
the City's average contribution in a matching grant for a business improvement
project would be $5,000 out of $10,000 in total improvement costs. Different
thresholds would be utilized for multi- tenant properties, and possibly for those
that have extensive frontage along the thoroughfare. An internal committee with
the oversight of the Economic Development Director would review and approve
the applications. Later it would provide oversight to the projects. To be
considered for the program, an owner and/or business could not have any
existing violations of the City's codes or ordinances and must be current on all
property taxes. The program will target visual enhancements beyond the
minimums required by the City. If a business has a non - conforming sign its
application will only be considered if the overall project includes the removal of
that non - conforming sign. Any additional signage must be in conformance with
the sign ordinance.
The City expects to help 20 businesses with the proposed $100,000 funding. It is
recommended the money come from the Gas Development Fund. When the
xXXvi
Gas Fund was created one of the beneficiaries of the Fund was economic
development projects. FI P is in the Capital Improvement Projects budget.
Traffic Enforcement Enhancement
The Traffic Division of the Police Department is assigned eight officers and one
sergeant for traffic enforcement in our City. There are currently eight
motorcycles used by these officers with the sergeant using a patrol vehicle.
When a motorcycle is in the shop for repairs or routine maintenance, the officers
must use a patrol vehicle to perform their duties. Although using a car gets the
officers on the street, motorcycles are preferred in traffic enforcement because
the motorcycles allow the officers safer and easier access to our crowded
roadways. The addition of three police motorcycles will allow the City's traffic
officers to continue to patrol when their primary motorcycle is being repaired and
allow the traffic supervisor to also have a motorcycle. The three motorcycles are
estimated to cost $75,900 total and would be funded in the Traffic Safety Fund.
100 Best Places in the United States... Best Employees
The City of North Richland Hills received national recognition by being named
one of the "100 Best Places to Live" in the United States by Money Magazine in
2006. This accomplishment could not have been possible without the hard work,
creativity and dedication of our employees. National recognition is nice, but more
important is the high marks given by the citizens of North Richland Hills as
reported during our last citizen satisfaction survey. To continue to achieve high
levels of customer satisfaction the City must be able to recruit and retain quality
employees. This year's budget provides our employees a competitive
compensation and benefits package which allows the City to retain a wealth of
knowledge and experience as well as the ability to locate future employees who
have the same passion for quality and customer service as our current team of
employees. North Richland Hills has a history of hiring and retaining skilled,
educated and experienced people, and providing a quality compensation and
benefits program is essential to ensuring that continues. With this in mind we
believe it necessary to provide competitive compensation and benefit
improvements in FY 200712008.
Market Adjustment Plan for FY 2007/2008
On February 24, 2003, Council adopted a Resolution (No. 2003 -01) recognizing
the need to compensate employees at a market competitive level in order to
retain and attract quality individuals. As part of this Resolution, Council
)0CW11
instructed Staff to conduct annual salary surveys to determine market changes.
As discussed during last year's budget work session, an analysis of survey data
going back to 2003 showed relatively little movement in the market from 2003 to
2005. However, survey data showed significant movement with pay ranges over
the last 12 months leading up to that budget work session.
To maintain the Council's goal of positioning our salary range midpoints at the
market average, City Council approved the funds to provide for two adjustments
to the salary ranges in FY 200612007. The first adjustment occurred in January
2007. The Public Safety Pay Plan was adjusted 5.42% and the
Professional /Administrative and General Services Pay Plans were adjusted
4.51%. The second adjustment occurred in April 2007. The Public Safety Pay
Plan was adjusted 4.83% and the Professional/Administrative and General
Services Pay Plans were adjusted 2.55 %.
To simplify the budget process, most cities adjust their pay ranges October 1 of
each year. To determine additional movement with the market, the Human
Resources Department will conduct its annual benchmark survey of our ten
comparison cities in October 2007. At this time, the City will know what
additional adjustments will be necessary to the pay plans in January 2008 to
reach the goal of positioning our salary range midpoints at the market average.
As in years past, survey data is coupled with the Employment Cost Index (ECI) to
determine the level of adjustment necessary to move our pay range midpoints to
the market average. The ECI is a component of the National Compensation
Survey compiled by the U.S. Department of Labor every quarter to measure the
changes in compensation costs for both public and private sector employers.
Incorporating the public sector ECI into the pay plan adjustments gives a more
accurate picture of how salaries have changed for all public sector employers
while still considering the local competition that exists among cities to attract
quality employees.
Based on the most recent activity as well as discussions with other cities, we
anticipate the market adjustment in January 2008 not to exceed 4% for the Public
Safety Pay Plan and 3.5% for the Professional/Ad min istrative and General
Services Pay Plans. Due to the differences between the two pay plans, as in the
past, the implementation of the 2008 market adjustment for the Public Safety Pay
Plan will be different than the Professional/Ad min istrative and General Services
Pay Plans. All Public Safety employees will remain on step and their salaries will
be adjusted along with the pay ranges. Professional/Administrative and General
Services pay ranges will be brought to the market average with no further
adjustment to employee salaries. Compression issues that may occur at the
bottom of the General Services Pay Plan will be addressed on an individual
basis. Only those employees who achieved an acceptable rating on their last
performance evaluation are eligible to receive the market adjustment.
Employees not receiving the market adjustment will have their salaries frozen
and will be eligible for an increase at the time of their next merit review.
xxxviii
Management will continue to evaluate the City's compensation program to
determine its competitiveness and fairness. As always, future adjustments will
be made in accordance with market movement and financial considerations.
Continuation of Merit Pay System
In 1996, the City Council adopted a merit pay for performance system that
reinforces the value of productivity by rewarding those employees that maintain
an acceptable level of performance. Through the Merit Pay System, employees
receive an annual performance evaluation, and those employees who achieve an
acceptable rating are eligible to receive an increase in pay for good job
performance. This system was evaluated by the Compensation and
Classification Study that was completed in 2003, and it was recommended to
continue the Merit Pay System as a reward for good job performance.
After careful consideration and review, the adopted budget provides for the
continuation of the Merit Pay System by providing for an increase in pay for all
full time employees that receive an acceptable performance evaluation. Those
employees that do not receive satisfactory evaluations will not be eligible for a
salary increase. We believe it is important to continue the Merit Pay System so
that the City continues to provide incentive and acknowledgement to employees
who perform their jobs well. North Richland Hills citizens benefit by receiving
good customer service and quality City services from motivated employees.
Employee Health Insurance for Plan Year 2008
Through June 2007, the City's health plan is performing well with medical
expenditures continuing to track under budget. With the positive claims
experience over the last several years we are not recommending any plan design
modifications such as increases in co -pays, deductibles, or out -of- pocket
maximums for Plan Year 2008. Based on our ongoing review of our medical
claims experience, next fiscal year we are projecting an overall cost increase of
approximately 10 %. Employees will be expected to share in that increase in cost
through an increase in monthly medical premiums. To maintain the cost - sharing
ratio, we will be increasing employee premiums across the board 8% as well as
continuing to follow our strategy for rebuilding reserves by adding an additional
$5 to employee monthly health insurance premiums. Effective January 2008,
medical premium increases will range from a high of $29 per month to a low of
$8 per month depending on the plan and coverage options chosen. With the
increase to the City's and the employee's contribution, in 2008 we expect to
maintain our funding goal of 20% of revenue contributed through employee
medical premiums and 80% of revenue contributed by the City.
Although the City's claims experience has been positive over the last several
years, the City will continue to proactively monitor and address health care costs
through plan design changes as well as employee wellness education and
prevention efforts. The balance between offering a competitive benefit and the
costs associated with doing so will continue to be a challenge for both public and
private employers. The changes that the City has made over the years to our
health plan coupled with our increasing health and wellness education efforts
clearly show the benefits of applying creative solutions to a tough problem.
Financing For Fiscal Year 2007/2008
The FY 2007/2008 proposed budget is balanced and sound. Overall, the budget
will result in the continuation of core functions at the same high level of service,
while expanding some services to plan for the future and address priorities.
The proposed FY 2007/2008 budget is based on maintaining the current 57¢
property tax rate. If approved by Council, this will be the 15th consecutive year
for maintaining the current tax rate. The budget includes a 5% increase to sales
tax revenues as well.
The proposed budget also includes the 3rd year implementation of the Utility Rate
Study. The Study, approved by Council and implemented in December 2005,
included a three year phased plan. Below are the rates according to the
approved plan. The rates were established to meet the revenue requirements for
the system's operation and maintenance costs.
Water
2006 2007 2008
Base $9.05 $9.12 $9.30
Volume $2.51 $2.58 $2.69
Sewer
2006 2007 2008
Base $7.22 $7.27 $7.27
Volume $1.17 $1.17 $1.17
In addition, the City anticipates an increase in the Fort Worth/Trinity River
Authority water and sewer pass through rates in FY 200712008. Costs
associated with payments to Fort Worth and TRA are not controllable by the City,
and therefore are calculated separately.
The development of natural gas on both private and City property will continue to
provide a source of revenue in the coming year. It is anticipated that the City will
receive additional bonus money as well as lease revenue. The budget also
NO
includes monies for the Commercial Property Enhancement Program and the
Preventive Street Maintenance Program in accordance with the Policy on Uses
of Revenues from Gas Exploration /Production approved by Council in 2006.
Staff will continue to seek new outside revenue sources including grants and
increased donations for the Library Book Fund and the Animal Adoption Rescue
Center Expansion Fund.
Summary and Conclusion
Department Directors along with the Finance and Budget Departments and City
Management Team have put a great deal of time and effort into preparing a
balanced budget, maintaining a stable tax rate and implementing the City
Council's Goals and Objectives. We are grateful for their dedication and
teamwork. We could not have met the challenges and presented a sound budget
document without their cooperation and efforts. We also appreciate our many
community partners who continue to work hand in hand with the City to help us
build a vibrant community. The City Council should also be commended for its
leadership and vision. The Council's Goals and Objectives are the driving force
that ensures the City will continue to maintain the high quality of life that our
residents enjoy.
It is being recommended that the City make some adjustments to the revised FY
2006/2007 budget to address some of our highest priorities and needs. These
include:
• 2007 Citizens Survey
• Home Fund Grant Participation
• Improving Fitness, Safety and Efficiency at Fire Stations
• Continuing Initiatives for "Pay -As- You -G o" Improvements
• "Leading the Way" Program
Through careful planning and prioritizing, we have also been able to recommend
the following service enhancements in the FY 2007/2008 budget:
• Show Cause Requirements - Municipal Court
• Improving Efficiency Through Document Imaging - Municipal Court
• Technology Improvements to Increase Productivity- Municipal Court
• Opening our New Library
• Establishing Equipment Replacement Schedule -Golf Course
• Improving our Emergency Dispatch Service
• Restructuring Police Support Services
• Facade Improvement Program
• Traffic Enforcement Enhancement
xli
To provide the highest level of services to our community, it is imperative for the
City to continue to retain quality employees. Therefore in the FY 2007/2008
budget the Merit Pay Program is planned to continue as established by the City
Council to provide incentives and acknowledgement to employees who perform
their jobs well. We also recommend a market adjustment in FY 2007/2008 to
remain competitive and retain the quality employees that North Richland Hills is
well known for. The Employee Medical Plan will not change, but premiums to
employees will increase in accordance with our six -year strategy for cost sharing
and cost reduction.
In the coming year we are also projecting increases in the cost of electricity,
gasoline, building materials and other products that the City must purchase. We
will absorb as must of the cost increases as possible by increasing efficiency and
using our building, vehicles and materials wisely.
While we anticipate a 5% overall increase in spending in the General Fund for FY
200712008, our careful budgeting and planning will allow us to maintain the
current 57¢ tax rate for the 15th year in row.
With a City Council committed to excellence, dedicated community partners and
employees with a desire to achieve their best and excel, it is little wonder why
North Richland Hills continues to prosper and be the City of Choice to Live, Work
and Play.
Respectfully Submitted,
ff
Larry J. Cunningham
City Manager
xlii
FISCAL YEAR 2007 -2008
SCHEDULE 1 - SUMMARY OF REVENUES AND EXPENDITURES
GENERAL FUND
=r,4 »0I11k0J *K
City Council
$82,833
$94,824
ADOPTED
REVISED
PROPOSED
City Manager
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Communications
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
REVENUES
420,087
424,995
455,137
459,830
483,277
Taxes
$22,992,879
$24,578,129
$24,472,078
$25,083,616
$26,494,459
Fines & Forfeitures
1,787,359
2,065,177
2,014,500
2,101,496
2,570,000
Licenses & Permits
1,641,665
2,481,875
1,674,250
1,627,050
1,620,150
Charges for Service
2,009,019
2,178,610
2,186,970
2,216,106
2,366,235
Intergovemmental
3,280,884
3,198,934
3,380,460
3,380,460
3,139,268
Miscellaneous
569,190
900,903
757,747
854,672
787,355
Sub -Total Revenues
$32,280,996
$35,403,628
$34,486,005
$35,263,400
$36,977,467
Appropriation from Fund Balance
$997,250
$753,800
$109,800
$513,064
$277,800
TOTAL REVENUES
$33,278,246
$36,157,428
$34,595,805
$35,776,464
$37,255,267
=r,4 »0I11k0J *K
City Council
$82,833
$94,824
$135,252
$135,252
$134,755
City Manager
484,804
490,731
521,123
522,088
558,180
Communications
424,237
442,549
485,200
489,543
520,693
City Secretary
420,087
424,995
455,137
459,830
483,277
Legal
462,578
337,223
529,132
320,000
350,000
Human Resources
99,902
111,860
117,189
117,930
119,940
Finance
709,500
703,261
787,291
779,550
817,447
Budget & Research
314,397
322,833
343,573
344,708
373,443
Municipal Court
1,000,643
1,050,358
1,056,030
1,073,157
1,127,054
Planning and Development
804,197
832,928
969,061
983,586
1,033,506
Economic Development
96,995
89,241
121,486
122,775
145,097
Library
1,469,798
1,411,958
1,553,635
1,572,373
1,718,986
Neighborhood Services
1,209,375
1,239,857
1,530,900
1,545,297
1,554,028
Public Works
2,727,713
2,816,188
3,501,579
3,524,020
3,633,041
Parks & Recreation
2,287,071
2,232,305
2,476,307
2,519,701
2,627,397
Police
8,512,867
8,793,276
9,263,427
9,590,900
10,037,873
Fire
7,708,798
8,138,663
8,393,570
8,661,830
9,273,059
Building Services
787,377
629,196
460,656
460,656
529,754
Adopted Market Adjustment
0
0
620,395
0
0
Non - Departmental
506,757
1,112,124
1,082,230
1,152,365
1,104,647
Sub -Total Departments
$30,109,929
$31,274,370
$34,403,173
$34,375,561
$36,142,177
Reserves & Other Expenditures
Reserve for Capital Improvements
$200,000
$685,000
$50,000
$150,000
$50,000
Reserve for Rail Station1820 Facility
0
900,000
0
250,000
0
Proposed Market Adjustment
0
0
0
0
305,961
Legal Settlement
650,030
691,170
0
0
0
Reserve for Self Insurance Fund
347,250
303,800
109,800
109,800
115,800
Reserve for Support Services Funds
0
780,000
0
0
0
Previous Year Encumbrances
403,264
Sub -Total Reserves and Other
$1,197,280
$3,359,970
$159,800
$913,064
$471,761
Proposed Service Enhancements $448,721 $578,128
TOTAL EXPENDITURES $31,307,209 $34,634,340 $34,562,973 $35,737,346 $37,192,066
BALANCE $1,971,037 $1,523,088 $32,832 $39,118 $63,201
FISCAL YEAR 2007 -2008
SCHEDULE 2 - SUMMARY OF REVENUES
GENERAL FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
TAXES
Current Property Taxes
$10,278,342
$11,140,155
$11,626,886
$11,626,886
$12,595,403
Delinquent Property Taxes
232,207
155,782
150,000
150,000
150,000
Penalty and Interest
169,005
158,295
110,000
125,000
115,000
Franchise Fees
3,541,130
3,855,170
3,694,762
3,697,164
3,516,000
Utility Fund Franchise Taxes
615,871
705,119
620,983
600,297
775,818
Sales Taxes
7,711,454
8,095,474
7,799,447
8,335,519
8,788,488
Mixed Beverages
115,143
123,355
110,000
125,000
130,000
Payment in Lieu of Taxes
329,727
344,779
360,000
423,750
423,750
Sub -Total
$22,992,879
$24,578,129
$24,472,078
$25,083,616
$26,494,459
FINES AND FORFEITURES
13,772
14,178
14,000
15,500
16,000
Municipal Court Fines
$1,490,014
$1,722,444
$1,680,500
$1,746,496
$2,210,000
Library Fines
63,252
67,763
64,000
75,000
80,000
Warrant & Arrest Fees
234,093
274,970
270,000
280,000
280,000
Sub -Total $1,787,359 $2,065,177 $2,014,500 $2,101,496 $2,570,000
LICENSES AND PERMITS
Building Permits
$778,535
$1,198,237
$750,000
$750,000
$740,000
Electrical Permits
70,059
105,253
70,000
55,000
55,000
Plumbing Permits
90,962
121,598
80,000
85,000
80,000
Mechanical Permits
52,435
87,483
55,000
70,000
65,000
Gas Drilling Permits
0
5,000
25,000
25,000
35,000
Miscellaneous Permits
69,147
79,050
66,050
70,550
65,550
Apartment Inspection Fees
69,781
77,886
83,000
83,000
83,000
Curb & Drainage Insp. Fees
46,212
160,041
60,000
20,000
20,000
Re- Inspection Fees
15,540
12,123
15,000
10,000
10,000
Business License Fees
13,772
14,178
14,000
15,500
16,000
Contractor Registration Fees
76,328
82,142
73,500
80,000
80,000
Plan Review /Application Fee
51,243
169,508
50,000
25,000
25,000
Animal License/Adoption Fees
60,139
64,127
65,500
65,000
65,000
Animal Control Impoundment
65,956
84,787
65,000
60,000
65,000
Crematorium Revenues
1,456
13,739
16,000
15,000
15,000
Auto Impoundment Fees
11,955
18,179
15,000
15,000
15,000
Food Service Permits
103,978
102,770
102,000
102,000
103,000
Food Managers School
18,014
17,317
16,000
17,500
18,000
Fire Inspection /Alarm Fees
12,821
31,854
18,800
26,900
27,000
Publicity Fees - Recreation
33,332
36,603
34,400
36,600
37,600
Sub -Total
$1,641,665
$2,481,875
$1,674,250
$1,627,050
$1,620,150
FISCAL YEAR 2007 -2008
SCHEDULE 2 - SUMMARY OF REVENUES
GENERAL FUND
iy�IRIN=14W_101=101I R
Interest Income
$223,514
$573,854
ADOPTED
REVISED
PROPOSED
Sale of City Property
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Grant Proceeds -Crim. Justice
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
CHARGES FOR SERVICE
51,302
21,951
20,047
20,047
25,000
Park Facility Rental
$5,865
$6,868
$5,800
$5,800
$6,200
Recreation Center Rental
10,859
13,394
12,000
12,600
13,000
Ambulance Fees
1,073,923
1,198,652
1,262,680
1,249,985
1,373,895
Garbage Billing
232,039
232,693
232,000
232,700
232,700
Contributions
10,000
10,000
10,000
10,000
10,000
Maps & Codes
22
0
100
0
40
Recreation Fees
381,280
418,346
387,400
410,921
422,450
Cultural Arts
7,542
6,239
7,500
1,500
7,800
Athletic Revenue
124,887
116,393
107,600
117,600
121,650
Recreation Special Events
17,288
16,933
14,890
17,000
17,500
Planning & Zoning Fees
42,522
35,246
32,000
34,000
32,000
Sale of Accident Reports
24,850
24,778
25,000
24,000
24,000
Vital Statistics
59,661
91,494
75,000
90,000
90,000
Mowing
18,265
7,574
15,000
10,000
15,000
Video Services & Sales
16
0
0
0
0
Sub -Total
$2,009,019
$2,178,610
$2,186,970
$2,216,106
$2,366,235
INTERGOVERNMENTAL
Indirect Costs:
General CIP
$155,000
$155,000
$155,000
$155,000
$155,000
Utility Fund
1,283,271
1,347,435
1,414,807
1,414,807
1,485,547
Park & Rec Facilities Dev. Corp.
253,659
261,269
274,332
274,332
288,049
Crime Control District
401,941
300,000
200,000
200,000
200,000
Aquatic Park Fund
94,588
97,426
102,297
102,297
107,412
Direct Costs:
General Fund Police Salaries - CCD
1,092,425
1,037,804
934,024
934,024
803,260
Gas Development Fund
0
0
300,000
300,000
100,000
Sub -Total
$3,280,884
$3,198,934
$3,380,460
$3,380,460
$3,139,268
iy�IRIN=14W_101=101I R
Interest Income
$223,514
$573,854
$480,000
$593,500
$478,185
Sale of City Property
9,109
2,391
0
0
0
Grant Proceeds -Crim. Justice
0
22,080
10,000
10,000
15,000
Grant Proceeds -CDBG
51,302
21,951
20,047
20,047
25,000
Overtime Reimbursements
13,257
14,728
8,000
5,000
5,000
Tax Attorney Fees
68,528
63,634
50,000
50,000
55,000
Other Income
48,397
58,661
39,700
11,620
37,170
SRO Reimbursement (BISD)
155,083
143,604
150,000
164,505
172,000
Sub -Total
$569,190
$900,903
$757,747
$854,672
$787,355
I_1 > > :t•] ;I :i 1_% 1 10101 a :t•] iy� 111101 el R_10 IN --
Legal Settlement
$650,000
$650,000
0 0
0
Insurance Reserve
347,250
103,800
109,800 109,800
115,800
Golf Course Equipment Loan
0
0
0 0
162,000
Previous Year Encumbrances
0
0
0 403,264
0
Sub -Total 997,250 753,800 109,800 513,064 277,800
TOTAL REVENUES $33,278,246 $36,157,428 $34,595,805 $35,776,464 $37,255,267
FISCAL YEAR 2007 -2008
SCHEDULE 3 - SUMMARY OF EXPENDITURES
GENERAL FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
City Council
$82,833
$94,824
$135,252
$135,252
$134,755
City Manager
$484,804
$490,731
$521,123
$522,088
$558,180
Communications
284,617
294,954
309,336
307,128
329,003
Public Information
$179,757
$181,675
$203,140
$205,074
$214,336
Citicable
244,480
260,874
282,060
284,469
306,357
Total Communications
$424,237
$442,549
$485,200
$489,543
$520,693
City Secretary
City Secretary
$238,716
$221,689
$257,477
$259,271
$277,722
Record Management
181,371
203,306
197,660
200,559
205,555
Total City Secretary
$420,087
$424,995
$455,137
$459,830
$483,277
Legal
$462,578
$337,223
$529,132
$320,000
$350,000
Human Resources
$99,902
$111,860
$117,189
$117,930
$119,940
Finance
Accounting & Administration
$482,260
$474,088
$547,245
$537,221
$591,569
Purchasing
227,240
229,173
240,046
242,329
225,878
Total Finance
$709,500
$703,261
$787,291
$779,550
$817,447
Budget & Research
$1,469,798
$1,411,958
$1,553,635
$1,572,373
$1,718,986
Budget
$78,602
$94,042
$96,345
$97,023
$99,873
Tax
197,043
194,928
205,207
205,373
226,038
Internal Audit
38,752
33,863
42,021
42,312
47,532
Total Budget & Research
$314,397
$322,833
$343,573
$344,708
$373,443
Municipal Court
Administration /Prosecution
$271,064
$309,416
$275,377
$290,313
$293,102
Court Records
305,308
307,336
322,240
324,657
345,823
Warrants
284,617
294,954
309,336
307,128
329,003
Teen Court
57,073
59,516
63,651
64,427
68,781
Judicial
82,581
79,136
85,426
86,632
90,345
Total Municipal Court
$1,000,643
$1,050,358
$1,056,030
$1,073,157
$1,127,054
Planning and Development
Administration
$0
$54,940
$74,599
$75,332
$78,453
Inspections
616,703
524,349
611,628
628,020
650,782
Planning
187,494
253,639
282,834
280,234
304,271
Total Planning and Development
$804,197
$832,928
$969,061
$983,586
$1,033,506
Economic Development
$96,995
$89,241
$121,486
$122,775
$145,097
Library
General Services
$188,535
$148,453
$200,754
$203,018
$211,384
Public Services
684,807
659,147
699,622
710,376
804,756
Technical Services
596,456
604,358
653,259
658,979
702,846
Total Library
$1,469,798
$1,411,958
$1,553,635
$1,572,373
$1,718,986
FISCAL YEAR 2007 -2008
SCHEDULE 3 - SUMMARY OF EXPENDITURES
GENERAL FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
Neighborhood Services
Neighborhood Resources
$246,527
$258,313
$289,940
$292,972
$293,060
Humane Division
497,983
533,699
613,455
617,823
670,961
Consumer Health
241,796
228,321
271,485
274,222
267,686
Code Enforcement
223,069
219,524
291,020
295,280
322,321
Special Programs
0
0
65,000
65,000
0
Total Neighborhood Services
$1,209,375
$1,239,857
$1,530,900
$1,545,297
$1,554,028
Public Works
111,168
107,941
132,574
133,426
143,033
General Services
$138,875
$146,595
$153,471
$155,260
$163,591
Traffic Control
869,189
892,989
1,047,996
1,056,162
1,062,930
Street & Drainage
1,719,649
1,776,604
2,300,112
2,312,598
2,406,520
Total Public Works
$2,727,713
$2,816,188
$3,501,579
$3,524,020
$3,633,041
Park & Recreation
$268,998
$279,042
$294,266
$295,388
$318,440
General Services
$99,057
$110,747
$122,165
$123,433
$145,964
Parks Maintenance
967,421
952,217
1,131,061
1,140,603
1,186,737
Recreation Services
781,213
726,515
730,240
743,294
767,166
Athletic Program Services
182,278
186,660
201,323
218,349
217,787
Senior Adult Services
145,934
148,225
158,944
160,596
166,710
Youth Outreach & Cultural
111,168
107,941
132,574
133,426
143,033
Total Park & Recreation
$2,287,071
$2,232,305
$2,476,307
$2,519,701
$2,627,397
Police
$268,998
$279,042
$294,266
$295,388
$318,440
General Services
$416,754
$496,102
672,997
677,799
717,484
Administrative Services
610,197
625,849
545,127
549,656
750,951
Criminal Investigation
1,685,522
1,658,525
1,799,025
1,888,840
1,978,420
Uniform Patrol
3,813,076
4,005,253
4,020,762
4,231,996
4,261,997
Tactical Unit
25,275
25,671
21,095
21,095
0
Technical Services
702,253
706,308
576,369
581,306
610,137
Detention Services
369,768
364,340
387,048
390,091
408,253
Properly Evidence
123,467
120,095
347,638
349,462
373,989
Communications
766,555
791,133
893,366
900,655
936,642
Total Police
$8,512,867
$8,793,276
$9,263,427
$9,590,900
$10,037,873
Fire Department
General Services
$268,998
$279,042
$294,266
$295,388
$318,440
Operations
5,960,877
6,360,295
6,558,821
6,790,996
7,291,912
Emergency Medical
773,182
768,003
790,477
823,346
850,122
Fire Inspections
413,434
396,930
418,633
420,313
464,612
Emergency Management
292,307
334,393
331,373
331,787
347,973
Total Fire
$7,708,798
$8,138,663
$8,393,570
$8,661,830
$9,273,059
Building Services
$787,377
$629,196
$460,656
$460,656
$529,754
Adopted Market Adjustment
$620,395
Non - Departmental
$506,757
$1,112,124
$1,082,230
$1,152,365
$1,104,647
Sub -Total Departments
$30,109,929
$31,274,370
$34,403,173
$34,375,561
$36,142,177
FISCAL YEAR 2007 -2008
SCHEDULE 3 - SUMMARY OF EXPENDITURES
GENERAL FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
Reserves & Other Expenditures
Reserve for Capital Improvements
$200,000
$685,000
$50,000
$50,000
$50,000
Reserve for Street Maintenance
0
0
0
100,000
0
Reserve for Rail Station Development
0
400,000
0
100,000
0
Reserve for 820 Facility Planning
0
500,000
0
150,000
0
Proposed Market Adjustment
0
0
0
0
305,961
Legal Settlement
650,030
691,170
0
0
0
Reserve for Self Insurance Fund
347,250
303,800
109,800
109,800
115,800
Reserve for Building Services Fund
0
100,000
0
0
0
Reserve for Equipment Services Fund
0
480,000
0
0
0
Reserve for Information Services Fund
0
200,000
0
0
0
Previous Year Encumbrances
403,264
Sub -Total Reserves and Other
$1,197,280
$3,359,970
$159,800
$913,064
$471,761
PROPOSED NEW PROGRAMS /SERVICES
2007 Citizens Survey
$11,000
Home Fund Grant Participation
$25,000
Improving Fitness, Safety and Efficiency at Fire Stations
$43,921
Continuing Initiatives for "Pay -As- You -Go" Improvements:
Construction Materials Dry Storage Expansion
$30,000
Equipment Purchase - Skid Steer Loader
$50,000
Concrete Repairs at Fire Station #2
$42,400
Pilot Vlfireless Network
$80,000
Increase to IS Reserves:
Technology Productivity Enhancements (see Schedule 21, page 27)
$141,400
"Leading the Way" Program
$25,000
Municipal Court Enhancements
Show Cause Requirements (1 Full -Time Clerk, 1 Part Time Bailiff) $45,111
Improving Effi ci ency Th rou gh Document Imaging (1 Full -Time Clerk) $31,589
Technology Improvements to Increase Productivity $21,000
Additional Autocite Units (2) $11,000
Opening Our New Library:
Moving Services $55,000
Additional Library Services Staffing (10 Part -Time Staff or 3.3 FTEs) $135,508
Print Management SoftwareMfireless Communications $18,386
Building Services - Cost of Service $98,534
Establishing Equipment Replacement Program at Golf Course $162,000
Sub -Total Proposed New Program stServi ces
TOTAL EXPENDITURES $31,307,209 $34,634,340 $34,562,973
BALANCE $1,971,037 $1,523,088 $32,832
448,721
$35,737,346
$39,118
578,128
$37,192,066
$63,201
FISCAL YEAR 2007 -2008
SCHEDULE 4 - SUMMARY OF PROPERTY TAX REVENUE AND DISTRIBUTION
NET TAXABLE VALUE:
Total Appraised Value as of July 25, 2007
Less Exemptions:
Disabled Veteran
Over 65
Homestead
Disabled Persons
Less:
Personal Properly Nominal Value Loss
Abatement Value Loss
Agricultural Value Loss
Freeport Inventory Value Loss
Pollution Control /Prorated Absolute
Total Reduction to Values
Add:
Estimated Minimum ARB protested values
Incomplete Property
NET TAXABLE VALUE
ESTIMATED PROPERTY TAX COLLECTIONS:
Net Taxable Value
Proposed Tax Rate per $100 Valuation
Estimated Total Tax Levy at 100% Collection
Less Estimated 1 % for U ncollectables
Less TIF Transfer
Less Debt Service Transfer
TOTAL ESTIMATED PROPERTY TAX
COLLECTIONS(Operations) 99%
TAX RATE DISTRIBUTION SCHEDULE:
General Fund - Maintenance & Operations
Debt Service Fund
TOTAL DISTRIBUTION OF TAX RATE
DISTRIBUTION OF ESTIMATED TAX REVENUE:
Transfer to Debt Service Fund
General Fund - Maintenance & Operations
TOTAL ESTIMATED TAX REVENUE
$3,927,589,785
(3,698,142)
(110,988,739)
(305,040,609)
(9,630,125)
(167,688)
0
(8,408,895)
(383,911)
(171,193)
($438,489,302)
56,858,693
28,449,888
$3,574,409,064
$3,574,409,064
$0.57
$20,374,132
(203,741)
(976,110)
,598,877)
$12,595,403
% of Total
Tax Rate
Tax Rate
Distribution
62.4%
$0.355937
37.6%
$0.214063
100%
$0.57000
100%
Projected
Collection
Collection
7,574,987
7,574,987
12, 799,145
12, 595,403
$20,374,132
$20,170,390
FISCAL YEAR 2007 -2008
SCHEDULE 5 - SUMMARY OF REVENUES AND EXPENDITURES
Beginning Balance
REVENUES
General Debt Service Taxes
TI #1 and #2 Taxes
Sub -Total Ad Valorem Taxes
Transfer In From:
Drainage Utility
Park & Rec. Facilities Dev. Corp
Miscellaneous
Information Services Fund
Equipment Services Fund
Building Services Fund
Bond Refunding Proceeds
Interest Income
City of Watauga, C I P Participation
TOTAL REVENUES
EXPENDITURES
GENERAL DEBT SERVICE FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
$1,922,880 $1,725,795 $1,677,942 $2,088,332 $2,245,390
$6,862,025 $6,679,223 $6,750,417 $6,750,417 $6,598,877
550,780 678,548 849,195 849,195 976,110
$7,412,805 $7,357,771 $7,599,612 $7,599,612 $7,574,987
$730,767
$714,451
$707,186
$707,186
$698,766
212,196
206,486
191,919
191,919
189,911
0
0
0
0
0
0
0
0
0
0
102,648
98,353
270,426
270,426
312,893
43,607
43,808
40,703
40,703
50,327
0
8,245,000
0
0
0
50,000
130,108
50,000
92,951
50,000
19,785
19,785
19,785
19,785
19,785
$8,571,808
$16,815,762
$8,879,631
$8,922,582
$8,896,669
Existing Bonds & C.O.'s
$8,209,921
$7,468,932
$7,811,729
$7,811,729
$7,176,713
TI #1 and #2 Funding
550,780
678,548
849,195
849,195
976,110
Issuance Costs /Paying Agent Fees
8,192
205,579
104,600
104,600
285,150
Bond Refunding Escrow Payment
0
8,100,166
0
0
0
TOTAL EXPENDITURES $8,768,893 $16,453,225 $8,765,524 $8,765,524 $8,437,973
I NET REVENUE ($197,085) $362,537 $114,107 $157,058 $458,696
ENDING BALANCE $1,725,795 $2,088,332 $1,792,049 $2,245,390 $2,704,086 I
FISCAL YEAR 2007 -2008
SCHEDULE 6 - SUMMARY OF REVENUES AND EXPENDITURES
PARK AND RECREATION FACILITIES DEVELOPMENT FUND
REVENUES
Sales Tax
Interest Income
Youth Assn. Maintenance Fees
Tennis Center Revenue
Transfer In from Aquatic Park Fund
Transfer In from Gas Development Fund
Park Impact Fees
Appropriation - PY Encumbrances
TOTAL REVENUES
EXPENDITURES
Ogeratincn
Park Facilities Development Admin
Parks & Public Grounds
Tennis Center Operations
Sub -Total
Other & Reserves
Debt Service - Revenue Bonds
Debt Service - General Debt Service
Indirect Costs
Market Adjustment
Non-Departmental
Reserve for Economic Development
Recreation Center Capital Project
Reserve for Capital Projects
Sub -Total
Previous Year Encumbrances
TOTAL EXPENDITURES
BALANCE
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
$3,855,727
$4,047,737
$3,899,723
$4,167,759
$4,494,244
91,236
131,246
78,375
130,000
179,920
23,805
23,896
29,000
28,000
32,000
282,811
321,373
302,550
293,350
308,500
0
0
0
0
60,000
0
0
0
0
400,000
188,995
170,506
0
125,000
125,000
0
0
0
6,000
0
$4,442,574 $4,694,758 $4,309,648 $4,750,109 $5,599,664
$271,649 $422,057 $452,322 $456,582 $544,458
1,138,096 1,235,698 1,503,978 1,520,851 1,513,045
434,607 479,457 517,731 520,761 542,726
$1,844,352 $2,137,212 $2,474,031 $2,498,194 $2,600,229
$1,143,171
$1,002,823
$1,138,083
$1,138,083
$1,132,213
212,196
206,485
191,919
191,919
189,912
253,659
261,269
274,332
274,332
288,049
0
0
22,116
0
0
12,859
13,450
14,181
14,181
12,744
250,000
193,056
194,986
210,263
224,712
0
0
0
0
500,000
726,337
880,463
0
417,137
651,805
$2,598,222
$2,557,546
$1,835,617
$2,245,915
$2,999,435
6,000
$4,442,574 $4,694,758 $4,309,648 $4,750,109 $5,599,664
$0 $0 $0 $0 $0
August 27, 2007
Honorable Mayor and Members of the City Council
Crime Control & Prevention District Board of Directors
City of North Richland Hills
North Richland Hills, Texas
The Crime Control and Prevention District was originally approved by voters in February
1996. The District was initially established for five years. The voters approved a district
Board of Directors made up of seven City Council members. A continuation referendum
was held on May 5, 2001, re- authorizing the District for 10 years. Continuation of the
collection of a half -cent sales tax was approved as the funding mechanism by which the
City would provide improved police services to the citizens of North Richland Hills.
Coals and Strategies of the District include:
1. Reduce response time to calls for service
2. Reduce occurrence of call stacking
3. Increase officer visibility
4. Enhance crime - fighting tools through new equipment and updated technology
5. Reduce gang - related activity
To accomplish these goals the following resources were provided:
1. Addition of sworn and support personnel
2. Upgrading of compensation plan to retain and attract highly qualified police
personnel
3. New equipment — vehicles and computers
4. Necessary training and other operating costs
When the District was implemented, the District Board and the City Council indicated
that future increases in operating expenses for the Police Department and any
additional programs or services to that department would be paid by the Crime Control
District so that improved police services would not adversely impact the property tax
rate.
In July 1996, the District began collecting sales tax. At that time, a Transition Reserve
was established to lessen the impact in the event the continuation referendum did not
pass in 2001. The City continues to fund the Transition Fund as a reserve in the event
that the District is not reauthorized in 2011. The estimated accumulated Transition
Reserve as of September 30, 2007 will be approximately $1,279,904.
ACCOMPLISHMENTS
Since July 1996, many positive results have been realized in answer to the goals
established by the District.
• The Department responded to 48,024 calls for service in FY 2005/2006 as
compared to 43,667 calls for service in FY 199511996, a 10% increase.
• Total arrests in 2006 were up by 1,403 from 1996, a 52% increase.
• Total charges in 2006 were up by 3,358 from 1996, a 42% increase.
• Part I Crimes have decreased 14% from 1996 to 2006.
• Total traffic violations issued were up by 21% from 1996 to 2006.
• During 2006, case clearance rates were 41 % for all crimes combined.
• Average response times for Priority 1 calls have decreased by 3 minutes and 59
seconds from 1996 through June 30, 2007.
RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE
Because of the Crime Control District, the City has been able to add resources for
police services since 1996 in the following areas:
1. $23.2 million to pay for salaries and benefits for 45 new police personnel,
including 29 police officers, 2 detectives, 15 support personnel and 1 part time
school crossing guard, and an upgraded compensation plan for all sworn police
personnel.
2. Funding for a new $1.8 million Public Safety Computer System ($1.1 million
funded by C.C.D.).
3. Approximately $300,000 for other capital projects such as renovations of the
dispatch area and improvements to the Police Property and Evidence Project.
4. Funding in the amount of $1.6 million for 16 new vehicles for patrol and CID, 12
refurbished vehicles and 14 replacement vehicles.
5. Funding of $135,000 for radios for the fleet and portable radios for officers.
2007/2008 PROPOSED BUDGET
The FY 2007/2008 Crime Control and Prevention District budget provides for the
continuation of the upgraded compensation plan, supplies, training and equipment
maintenance for 45 police personnel including 29 police officers, 2 detectives, 15
support staff and 1 part-time school crossing guard.
Service Enhancements
Two service enhancements are proposed for FY 200712008. These service
enhancements will improve the City's dispatch services and restructure police support
services.
Improving our Emergency Dispatch Service
The public safety communication center located in the Police Department is the nerve
center for dispatching police, fire and EMS units. In addition, all 911 calls in the City are
answered at this location. Based on our current personnel, it is common to have no
more than two people on duty during certain shifts. This creates a situation where the
dispatchers must multi -task on important duties. The addition of three dispatchers will
allow our current dispatchers to leave their desks during shifts. Currently if only two
dispatchers are on duty they must remain in the communication center during their shift,
taking short breaks only as absolutely needed. The additional dispatchers would also
be trained to answer phone calls and as time allowed could take minor reports over the
phone which would reduce the amount of calls sent out to officers in the field. This
creates additional time for the officers in the field to conduct proactive crime measures
to help with complaints or reduce crime. The three dispatchers are proposed to begin in
April and cost $78,427. Crime Control District funds will pay the additional cost of the
three dispatchers.
Restructuring Police Support Services
Currently a sergeant in the Police Department functions as the technical services
supervisor. This position supervises two civilian technicians in the property and
evidence area as well as supervises a civilian quartermaster position. After much
evaluation, it has been determined that it is not necessary to have a sworn police officer
be the technical services supervisor. This job could be done by a civilian thereby
freeing up a police officer. In addition to taking over the duties as described above, the
civilian technical services supervisor could also manage the day to day operations of
the red light camera program to assist in resolving issues and oversight of the program,
as well as be responsible for the outfitting, or making ready, of all new police vehicles.
Having the position be responsible for these areas would free up not only a sergeant,
but a lieutenant and officer as well to return to regular duties as sworn officers.
The total cost for this position, including salary and benefits, is $63,631. There is an
opportunity to fund a portion of this position through the red light camera program since
it will be responsible for oversight of the program. It is proposed that 35 %, or $23,631,
be funded from the Traffic Safety Fund. The cost of this position would come out of the
gross revenues received from the red light cameras, not the portion of revenues we
share with the State.
The remaining 65% of the Supervisor's salary is proposed to come from the Crime
Control District Fund at $40,000.
Transition Fund
It is recommended that the CCD Transition Fund remain intact over the ten -year life of
the District. The goal is to add to the fund so that a balance of approximately $3.4
million or two- thirds of projected operations for one year is available at the end of the
ten -year referendum period. In FY 200012001, the City Council established a policy that
the Transition Fund not be used to supplement on -going operations, but may be
borrowed from time to time to pay for one -time purchases of capital items. Due to
recovering sales tax revenues, there is a need to utilize the Transition Reserve Fund to
assist with operations in FY 200712008. Because of this, we will deviate from the
Transition Fund policy with the understanding the Transition Fund will be replenished as
the economy improves. We believe that this reflects prudent use of these funds.
Through prudent management of budget expenditures and increased sales tax
revenues, the revised FY 2006/2007 CCD budget includes a decrease in the loan of
$158,139. The City Council approved a loan from the Transition Fund in the adopted FY
2006/2007 budget of $782,482. The loan from the Transition Fund in the revised FY
2006/2007 budget is $624,343. The planned loan from the Transition Fund for FY
2007/2008 is a $16,178 decrease from the adopted FY 2006/2007 budget. Again, using
the Transition Fund to assist with operations is an exception to the policy established by
the City Council that will not be continued as the economy improves; however, deviation
from this policy is necessary because of the economic recovery. As this is a loan, the
Transition Fund will be replenished in the future as funds become available so the long
term funding goal is not jeopardized.
Lq I I LTJ I LTi l►11 :1•1
Many accomplishments have been achieved with the addition of the half -cent sales tax
for the Crime Control and Prevention District. Improvements have been made in
handling criminal and other police service increases. Positive impacts have been made
in response times, and reductions of burglaries and auto thefts have resulted. A state of
the art computer system has been acquired and installed to provide officers the ability to
respond, conduct investigations and communications, and retrieve critical information in
a more timely and efficient manner. A significant improvement in our compensation
plan was provided through this funding that has not only helped retain quality police
professionals, but also to attract quality personnel. The establishment of a Transition
Fund, projected at $1,279,904 in 2007, will provide a sound financial basis in future
planning. A ten -year plan has been established that includes provisions for the salary
plan, and funds for vehicle replacement through the end of the referendum in 2011. The
target balance of the Transition Fund at the end of the ten year referendum is
approximately $3.4 million. We are optimistic that sales tax revenues will continue to
rebound in the future, thus allowing us to rebuild the Transition Reserve closer to the
level of our goal of two thirds of annual expenditures.
We estimate sales tax numbers to be up about 5% in the coming year, and will monitor
collections closely adjusting the CCD budget as appropriate.
For the coming year, the following ongoing efforts to continue originally stated goals are
recommended:
• Comprehensive Evaluation of Crime Control District Mission, Accomplishments,
Operations and Programs
• Planning for Future Needs
• Fleet Assessment
We appreciate the opportunity that the voters have given us to continue this Crime
Control and Prevention District program. You have entrusted us to be good stewards of
these funds, and use them in the most cost effective manner to accomplish the Coals of
the City Council. We look forward to working with you in the coming years to make this
the most successful program possible.
Respectfully submitted,
Larry J. Cunningham
City Manager
FISCAL YEAR 2007 -2008
SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES
CRIME CONTROL AND PREVENTION DISTRICT
Other & Reserves
Indirect Costs
$401,941
$300,000
ADOPTED
REVISED
PROPOSED
Police Dept. Salary Increases - General
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Child Advocacy Center
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
REVENUES
52,665
0
0
0
0
Sales Tax
$3,663,173
$3,791,163
$3,746,758
$3,904,897
$4,122,044
Interest Income
60,708
108,717
94,000
94,000
58,402
Other Income
9,725
13,267
0
0
0
Appropriation - PY Encumbrances
0
0
0
27,955
0
Loan from Transition Fund
671,038
658,316
782,482
624,343
766,304
TOTAL REVENUES
$4,404,645
$4,571,463
$4,623,240
$4,651,195
$4,946,750
EXPENDITURES
Operating
Administration
$6,739
$7,222
$63,756
$63,756
$68,082
Administrative Services
416,009
539,169
476,462
476,462
522,464
Investigations
269,038
281,778
297,015
297,015
317,941
Uniform Patrol
1,502,465
1,748,630
1,902,203
1,915,925
2,041,033
Technical Services
218,153
212,949
251,949
251,949
266,295
Detention Services
234,520
294,005
318,080
318,080
337,456
Property Evidence
49,328
54,475
69,317
69,317
73,685
Communications
10,712
11,795
11,133
11,133
12,247
Transfer to Equipment Services
100,000
25,000
25,000
25,000
75,000
Sub -Total
$2,806,964
$3,175,023
$3,414,915
$3,428,637
$3,714,203
Other & Reserves
Indirect Costs
$401,941
$300,000
$200,000
$200,000
$200,000
Police Dept. Salary Increases - General
1,092,425
1,037,804
934,024
934,024
803,260
Child Advocacy Center
16,590
16,590
16,590
16,590
11,725
Special Investigation Loan
52,665
0
0
0
0
Other
34,060
42,046
43,989
43,989
45,141
Market Adjustment
0
0
13,722
0
53,994
Sub -Total
$1,597,681
$1,396,440
$1,208,325
$1,194,603
$1,114,120
Previous Year Encumbrances
$27,955
Sub -Total Expenditures $4,404,645 $4,571,463 $4,623,240 $4,651,195 $4,828,323
PROPOSED NEW PROGRAMS /SERVICES
Emergency Dispatch Enhancement (3 Full -Time Staff starting in April) $78,427
Restructuring Police Support Services (1 Full -Time Supervisor: 65% CCD, 35% TSF) 40,000
Sub -Total Proposed New Programs /Services $118,427
TOTAL EXPENDITURES $4,404,645 $4,571,463 $4,623,240 $4,651,195 $4,946,750
BALANCE $0 $0 $0 $0 $0
FISCAL YEAR 2007 -2008
SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES
PROMOTIONAL FUND
REVENUES
Occupancy Tax Proceeds
Interest Income
Other Income
Appropriation of Fund Balance
Appropriation - PY Encumbrances
TOTAL REVENUES
EXPENDITURES
Economic Development
Market Adjustment
Non-Departmental
Sub -Total
Previous Year Encumbrance
TOTAL EXPENDITURES
IBALANCE
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
$191,848
$199,850
$174,900
$230,000
$205,000
4,174
5,891
5,215
5,920
4,460
40
40
50
0
0
27,267
0
36,097
0
23,641
0
0
0
742
0
$223,329
$205,781
$216,262
$236,662
$233,101
$223,146
$183,098
$214,930
$216,613
$232,896
0
0
1,131
0
0
183
196
201
201
205
$223,329
$183,294
$216,262
$216,814
$233,101
742
$223,329
$183,294
$216,262
$217,556
$233,101
$0
$22,487
$0
$19,106
$0
REVENUES
Contributions
N RH Water Bills
Shelter Fund
Sub Total
Donations
Spay /Neuter
Keep N RH B - Allied Waste
Teen Court
Family 4th
Sub Total
Proceeds
Critter Connection
Library Book Sale
Coffee Bar Proceeds
Sub Total
Other
Interest Income
Other Income
Sub Total
FISCAL YEAR 2007 -2008
SCHEDULE 9 - SUMMARY OF REVENUES AND EXPENDITURES
DONATIONS FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
$120,314 $92,351 $91,000 $88,700 $86,000
15,251 26,357 45,000 23,500 34,000
$2,528
$2,096
$2,000
$4,000
$5,000
15,000
15,000
15,000
15,000
15,000
0
0
0
0
2,000
0
0
8,500
8,500
0
77,992
37,879
91,750
71,750
76,500
$2,841
$482
$2,000
$1,000
$1,000
2,231
414
2,500
2,800
2,500
1,000
1,982
2,000
2,000
0
0
2,000
2,000
2,000
2,000
$11,582 $21,491 $18,425 $21,650 $16,300
86,841 42,206 60,000 42,300 61,050
Appropriation from Fund Balance
Animal Shelter Capital Project $60,000 $0 $0 $0 $0
Previous Year Encumbrances 0 0 0 8,355 0
Sub Total
TOTAL REVENUES
EXPENDITURES
Library - Book Collection
Neighborhood Services
Critter Connection
Keep NRH Beautiful
Animal Shelter Capital Project
Municipal Court - Teen Court
Parks - Special Events and Arts
Sub -Total
Previous Year Encumbrances
TOTAL EXPENDITURES
BALANCE
$317,588 $202,379
$70,105 $50,116
$246,425 $217,805
$50,000 $53,355
$222,850
$40,000
11,960
4,726
7,867
7,867
7,653
16,632
13,312
15,000
15,000
15,000
60,000
0
0
0
0
0
2,000
2,000
2,000
2,000
77,992
37,879
91,750
71,750
76,500
$236,689 $108,033 $166,617 $149,972 $141,153
$8,355
$236,689 $108,033 $166,617 $158,327 $141,153
$80,899 $94,346 $79,808 $59,478 $81,697
FISCAL YEAR 2007 -2008
SCHEDULE 10 - SUMMARY OF REVENUES AND EXPENDITURES
SPECIAL INVESTIGATION FUND
ADOPTED REVISED
ACTUAL ACTUAL BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107
:»►1=10 Lei =V
Federal Forfeited Funds
State Forfeited Funds
Municipal Forfeitures
MDT Reimbursements
AFIS Reimbursements
Radio System Reimbursements
Interest Income
Contribution from CCD
Other Income
Appropriation - PY Encumbrances
Appropriation of Fund Balance
TOTAL REVENUES
EXPENDITURES
Forfeited Funds
MDT Maintenance & Equipment
Radio Maintenance
AFIS Maintenance & Equipment
Locally Seized Funds
Loan Payment
Other
0 to] tt_10=V14 »0111killZI
Previous Year Encumbrances
BALANCE
PROPOSED
BUDGET
FY 2007108
$19,496
$50,915
$20,000
$15,028
$20,000
49,302
33,512
20,000
47,000
20,000
1,319
2,326
1,000
1,000
1,000
13,884
21,919
0
0
0
12,157
10,641
32,668
32,669
12,128
301,340
280,647
286,000
328,363
325,000
11,418
19,010
16,000
20,805
15,665
52,665
0
0
0
0
4,191
26,793
700
400
0
17,499
0
0
19,913
0
0
$465,772
$445,763
$396,281
$462,764
$393,793
$21,631
$21,526
$32,000
$32,000
$32,000
46,804
42,886
0
0
0
297,305
286,309
325,000
325,000
325,000
9,030
9,030
38,481
38,481
9,421
2,139
0
800
800
800
52,665
0
0
0
0
0
0
0
0
0
$429,574
$359,751
$396,281
$396,281
$367,221
$17,499
$36,198 $86,012 $D $48,984 $26,572
Beginning Balance
REVENUES
Drainage Fees
Interest Income
TOTAL REVENUES
EXPENDITURES
Debt Service
Other Expenditures
TOTAL EXPENDITURES
IBALANCE
FISCAL YEAR 2007 -2008
$806,414
SCHEDULE 11 - SUMMARY OF REVENUES AND EXPENDITURES
DRAINAGE UTILITY FUND
$806,450
4,946
ADOPTED REVISED
ACTUAL ACTUAL
BUDGET BUDGET
FY 2004105 FY 2005106
FY 2006107 FY 2006107
$271,232 $338,929
$431,096 $442,756
PROPOSED
BUDGET
FY 2007108
$557,315
$795,475
$806,414
$795,000
$806,450
$806,450
4,946
13,491
10,215
15,295
11,515
$800,421
$819,905
$805,215
$821,745
$817,965
$730,767
$714,151
$707,186
$707,186
$698,766
1,957
1,927
0
0
0
$732,724
$716,078
$707,186
$707,186
$698,766
$338,929
$442,756
$529,125
$557,315
$676,514
FISCAL YEAR 2007 -2008
SCHEDULE 12 - SUMMARY OF REVENUES AND EXPENDITURES
GAS DEVELOPMENT FUND
EXPENDITURES
ADOPTED
REVISED
PROPOSED
Transfer to General Fund Operations
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Transfer to GF - Prevent. Street Maint.
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
Beginning Balance
$0
$0
$765,084
$755,433
$616,515
REVENUES
0
0
147,250
0
0
Bonuses:
0
0
0
120,200
0
General Fund Purposes
$0
$323,874
$0
$178,782
$0
Park Development Purposes
0
333,689
0
1,461
0
Economic Development Purposes
0
116,040
0
438
0
Golf Course Purposes
0
0
150,000
0
0
Leases:
0
18,170
0
29,399
8,888
General Fund Purposes
0
0
100,000
100,000
100,000
Park Development Purposes
0
0
0
0
100,000
Royalties
0
0
0
0
0
Overrides
0
0
0
0
0
Interest Income
0
0
5,000
30,000
15,000
TOTAL REVENUES
$0
$773,603
$255,000
$310,681
$215,000
EXPENDITURES
Transfer to General Fund Operations
$0
$0
$100,000
$100,000
$0
Transfer to GF - Prevent. Street Maint.
0
0
200,000
200,000
0
Transfer to Golf Course Fund:
Equipment Replacement
0
0
147,250
0
0
Club House Renovations
0
0
0
120,200
0
Transfer to Park Development Fund
0
0
0
0
400,000
Transfer to Promotional Fund
0
0
0
0
0
Transfer to Utility Fund
0
0
0
0
0
Transfer to Capital Budget
0
0
0
0
0
Other Expenditures
0
18,170
0
29,399
8,888
Sub -Total Expenditures
$0
$18,170
$447,250
$449,599
$408,888
PROPOSED NEW PROGRAMS /SERVICES
Fagade Improvement Program
100,000
Preventive Street Maintenance
100 000
Sub -Total Proposed New Programs /Services 200,000
TOTAL EXPENDITURES $0 $18,170 $447,250 $449,599 $608,888
BALANCE $0 $755,433 $572,834 $616,515 $222,627
FISCAL YEAR 2007 -2008
SCHEDULE 13 - SUMMARY OF REVENUES AND EXPENDITURES
TRAFFIC SAFETY FUND
EXPENDITURES
ADOPTED
REVISED
PROPOSED
Traffic Enforcement
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Traffic Signal Improvements
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
Beginning Balance
$0
$0
$0
$0
$42,365
REVENUES
$0
$0
$D
$0
$285,000
Gross Fine Revenues
$0
$0
$0
$105,840
$1,512,000
Less: Allowable Expenditures
Contractor Payments
$0
$0
$0
($14,610)
($525,960)
Program Administration
0
0
D
(6,500)
(43,522)
Total Allowable Expenditures
$0
$0
$0
($21,110)
($569,482)
NET FINE REVENUES
$0
$0
$0
$84,730
$942,518
Less: State Share (50 %)
$0
$0
$0
($42,365)
($471,259)
NET FINE REVENUES TO CITY
$0
$D
$0
$42,365
$471,259
ADDITIONAL REVENUES
Interest Income
$0
$0
$0
$0
$47,126
Other Income
0
0
0
0
0
TOTAL RESOURCES
$0
$0
$0
$42,365
$560,750
EXPENDITURES
Traffic Enforcement
$0
$0
$0
$0
$0
Traffic Signal Improvements
0
0
0
0
285,000
Miscellaneous
0
0
0
0
0
Sub -Total
$0
$0
$D
$0
$285,000
Sub -Total Expenditures
$0
$0
$D
$0
$285,000
PROPOSED NEW PROGRAMS /SERVICES
Restructuring Police Support Services (1 Full -Time Supervisor: 35% TSF, 65% CCD) 23,631
Traffic Enforcement Enhancement (3 Motorcycles) 75,900
Sub -Total Proposed New Programs /Services 99,531
TOTAL EXPENDITURES $0 $0 $0 $0 $384,531
BALANCE $0 $0 $0 $42,365 $176,219
August 27, 2007
Honorable Mayor and Members of the City Council
City of North Richland Hills
North Richland Hills, Texas
As we prepare for Fiscal Year 200712008, 1 am pleased to report that we will
continue to provide quality services to our citizens, customers and community
partners. The City of North Richland Hills has achieved many accomplishments
over the last year and the services we provide to our citizens continue to set the
standard for our neighboring communities.
Through this transmittal letter, we are providing much of the same data as in the
one for General Governmental Funds. However, we are separating the
Proprietary Funds Budgets to hopefully make it clear to the public and Council
the differences in fund sources as outlined by the Government Finance Officers
Association (GFOA). Therefore this letter and the budgetary information is
slightly different from the previous.
The Citizens Survey the City conducted with the University of North Texas in
2005 showed our residents value the quality of life the City provides (90% of
respondents answered the quality of life was good or excellent) and 92% of
respondents would recommend the City to their friends. Money Magazine also
ranked us as one of the 100 Best Places to Live in the United States in 2006.
We believe that the accolades are great but we are not resting on our laurels.
We believe, "the best is yet to come." The University of North Texas will be
conducting a follow up survey later this year and we hope to exceed our
satisfactory numbers. Money Magazine will again rank large cities in Spring
2008 and we plan on keeping our 62 ranking or bettering it.
Providing quality services does not happen by itself. The beliefs and feelings of
our citizens, as well as rankings from independent magazines, have culminated
from planning, citizen collaboration, strong progressive elected leadership and
teamwork from citizen involvement with elected and appointed officials. As we
begin looking to the next fiscal year, the budget becomes the plan to assist us in
achieving the goals Council has set to continue its mission of a quality and
effective government. The City of North Richland Hills strives to be the City of
Choice to Live, Work and Play. We are proud of these accomplishments and will
continue in the coming fiscal year to provide the highest standard of service and
to successfully implement the City Council Goals and Objectives with the
available resources.
Preparing the proposed budget for Fiscal Year 2007/2008 has been challenging.
The local economy continues to improve toward FY 2000/2001 numbers, though
funds will continue to be tight. The increased costs of fuel, building materials,
utilities and petroleum based products have impacted the proposed budget. The
State Legislature has also passed unfunded mandates and introduced the new
concept of diverting funds from wholly city initiatives to state reserves. The City
will see an increase in court traffic with more "show cause" cases and the State
will receive 50% of the net revenue from red light cameras.
Our City maintains a strong property tax base, healthy reserves, innovative
leadership, strong community partnerships, healthy residential construction and
excellent City services. Over the last year we have seen the reoccupation of
several vacant big box retail stores. 24 Hour Fitness has opened at Rufe Snow
Drive and Loop 820, with Burlington Coat Factory coming in next to it. Ross
Dress for Less has opened in the former Albertsons building at North Tarrant
Parkway and Davis Boulevard. Let's Talk Call Center now anchors The Hills
center on South Boulevard 26. By reoccupying these vacant store fronts these
retailers and commercial businesses show that they have confidence in North
Richland Hills and the market the City provides.
Further, we continue to execute leasing agreements for gas on city owned land
which brings another type of industry to our City. The City has also become the
headquarters of residential builder History Maker Homes. We have also seen
North Hills Hospital complete its major expansion. And, the new library is
scheduled to open in early 2008. Not too far behind will be the new recreation
center that is moving forward with the design process soon.
The next fiscal year will be demanding from a financial perspective and will
require some revisions to our long range plans. However, as always, we are
optimistic about the future, thanks mostly to the visionary leadership of our Mayor
and City Council and their strategic Coals and Objectives. We are confident we
can continue to provide award winning programs and excellent services as well
as some service enhancements with the resources we have available.
To ensure this task is complete the City will enlist the help of our community
partners. Our community partners include citizens, businesses, volunteers,
neighborhoods, the county, our school districts, neighboring cities as well as our
loyal and dedicated employees. There are many opportunities on the horizon.
By working together with our community partners, we can take advantage of
these opportunities and continue to build a vibrant community.
Direction: Goals and Values
The North Richland Hills City Council is dedicated to making our community the
City of Choice for all citizens to live, work, and play. To accomplish this mission,
the Council has adopted a strategic plan for the future and reviews and updates it
biannually to respond to changing needs in our community. The strategic plan
ii
provides a clear vision for the City's future. It is the roadmap that directs our City
toward positive change and serves as the policy direction for City management.
In November 2006, Council met to review and update its Coals. Two goals were
added (Targeted Economic Development and Local and Regional Leadership)
and the previous six were updated to reflect North Richland Hills and the City's
place in the community.
The Council Coals also serve as a guide for developing the City's budget. All
plans and projects for the coming year have been evaluated and prioritized
based on meeting those goals. This is especially important given our limited
resources. The goals are listed below:
1. QUALITY COMMUNITY DEVELOPMENT & REVITALIZATION - strive to
promote local economic growth, retain and attract quality businesses and
support business development.
2. EFFICIENT EFFECTIVE TRANSPORTATION SYSTEM - strive to provide
improved traffic flow and mass transit opportunities for our growing
community.
3. SAFETY & SECURITY - strive to be the safest community in Tarrant
County and to be prepared for potential natural and man -made disasters.
4. FINANCIAL STABILITY - strive to get the best value for taxpayer dollars
and to ensure that we have the financial resources available to invest in
community priorities.
5. PRESERVE POSITIVE CITY IMAGE — strive to maintain a positive City
image and reputation for being a great community.
6. A SENSE OF COMMUNITY- strive to support programs and events that
support its citizens and the community as a whole. This includes
maintaining our parks and recreation programs at the current high level,
maintaining the cultural arts program, expanding the public art program,
completing construction of the 19 -mile hike and bike trail system, and
completing and implementing the Parks Master Plan.
7. TARGETED ECONOMIC DEVELOPMENT- strive to maintain and build
our vibrant and diverse economic base.
8. LOCAL AND REGIONAL LEADERSHIP- strive to continue to build
relationships among other cities and parties with similar interests, sit on
committees that set the direction for our region and be proactive to
influence the direction of key issues.
iii
As a supplement to these Coals, the City Council established a set of core
organizational values and assigned a specific meaning to each value to inspire
City employees to strive toward excellence in the provision of services to our
citizens. These core values are:
RESPECT
• Treating others in a courteous, fair and equitable manner
• Valuing differences: points of view, style
• Honoring the organization's chain of command
• Acknowledging successes and the contribution of others
• Following up with feedback
SERVICE
• Providing services to our community and others
• Solving problems
• Helping the customer to understand
• Sensitive to the needs and feelings of others
• Taking action, providing a timely response
PRODUCTIVITY
• Producing results, completing projects -on time, at or under budget
• Planning work activities to achieve goals
• Meeting or exceeding job standards and expectations
• Look for ways to be more productive while being cost effective
IOhd=rN:7hr•1
• Honest communication
• Being trustworthy
• Following through on commitments
• Acting with high professional, moral and ethical standards
• Supporting the City of North Richland Hills- goals, values and decisions
RESPONSIBILITY
• Being knowledgeable and skilled in your job
• Holding yourself and others accountable for actions and results
• Being loyal and taking ownership in the City goals, values, services
and departmental work program
• Taking pride in your work
• Willingness to take command and initiative when appropriate
INNOVATION
• Looking for better ways to do your job
• Willingness to learn
• Being open to new ideas, new approaches
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• Willingness to take reasonable risks
• Thinking creatively and evaluating options
TEAMWORK
• Participating and involving others in team efforts
• Listening and understanding the other's viewpoint
• Willingness to cooperate with others and share resources
• Fulfilling defined roles and responsibilities
• Work and resolve difference and disagreements
Our employees have truly embraced the core values established by the Council,
and the quality of work performed by our Staff is a testament to that fact. The
core values campaign and employee recognition program that was developed in
an effort to incorporate the core values into the daily lives of our City employees
continues to be a success. The program has been in place for over five years
now, and is still getting a positive response. In addition, the Human Resources
Department hosted the fifth employee recognition banquet this fiscal year, and
recognized Lorie Brown, of the Public Works Department, as the 2006 Employee
of the Year for the City of North Richland Hills.
Accomplishments: Accountability to Citizens
The following is a brief list of the items the City has accomplished in FY
2006/2007 as City Council and Staff work toward the attainment of each City
goal. As is evident from this list, the Council goals do in fact guide the work plan
of our City as many of the City Council's priorities were achieved or implemented
this past fiscal year.
Quality Community Development & Revitalization
1. Demolished substandard structures at the former North Hills Mall.
2. Developed the "Let's Grow Davis" streetscape program by inviting
property owners, business operators and stake holders to a meeting to
discuss plans for implementing the Davis Boulevard Streetscape
Improvement Project.
3. Worked with the Gas Advisory Board, City Council and drilling companies
to update the Gas Drilling & Production Ordinance to take advantage of
new technology in the Barnett Shale and keep high quality community
aesthetic and safety standards.
4. Assisted and encouraged the development of 9 residential infill planned
developments throughout the City which when fully developed will bring
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approximately $60 million in new residential development on previously
underutilized properties.
5. Received a Sustainable Development Grant from the North Central Texas
Council of Governments to assist in the development of mixed use transit
oriented sites around future rail stations.
6. Updated Sign Ordinance regulations through a City Council focus group.
Efficient Effective Transportation System
1. Overlaid 16 streets, slurry sealed 36 streets and cracked sealed 32
streets. A total of 84 streets were improved with this program and
increased our overall street rating from 79 to 81.
2. Coordinated traffic signal lights along Holiday Lane, Rufe Snow Drive, and
Glenview Drive to reduce delay time for motorists. Synchronization allows
groups of vehicles to clear a particular corridor without having to stop at
multiple intersections. This reduces delays and helps with the air quality.
3. Worked with the City of Keller and the Texas Department of
Transportation to begin Phase II of the North Tarrant Parkway street
improvements. The project will widen 3.5 miles of roadway between Davis
Boulevard and Whitley Road. The project is currently in the design phase.
North Tarrant Parkway is a strategic corridor that serves local
neighborhoods and commercial development.
4. Participated on the Technical Advisory Committee for the Southwest to
Northeast Transportation Study by the Fort Worth Transportation
Authority. The study identified the locally preferred alternative for the
development of the future Cotton Belt Rail Corridor from southwest Fort
Worth to the north end of DFW International Airport.
5. Studied two sites for future rail stations in North Richland Hills, along Iron
Horse Boulevard and in Smithfield, and maintained the site acquisition
account so the City can purchase the required property when needed.
Safety and Security
1. Completed construction and began training at the fire burn training lab.
The building is a facsimile of a home with a kitchen, bedroom and living
area. Fires are set inside the building to prepare our firefighters for
specific structure fires. The training building allows our firefighters to have
real life experience in a controlled setting.
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2. Established CrimeWeb, an internet program designed to allow citizens to
receive information on major crimes, Homeland Security, community
information, and the Police Department's monthly crime report.
3. Obtained at no cost the computer program known as "ILook" through the
U.S. Department of the Treasury. ILook is a forensics program built to
allow a detective to conduct forensic analysis on computers that are
suspected to have been used in a crime. The computer crimes detective
also received special training in the use of this software to help combat
computer related crimes in our community.
4. Implemented the Red Light Photo Enforcement Program at various
intersections around the City to reduce the number of intersection
collisions.
5. Upgraded the Tiburon Records Management System (RMS) and
Computer Aided Dispatch (CAD) software programs in March 2007. This
system is the primary means for the Police and Fire Department's
automated dispatch and records management. Tiburon RMS tracks and
updates cases as new data is entered. The CAD upgrade allows the
dispatch center to track geographically calls for service and locations of
available officers in real time. The CAD aids the dispatchers in
responding to incidents quickly.
6. Participated in an area firefighter survivability training session in
December. This exercise included a lost firefighter maze in a residential
structure that took the firefighter through at least one change of air bottles.
The scenario duplicated the efforts necessary to rescue a lost or trapped
firefighter. Five agencies from the NEFDA group participated. The
training was an excellent way for the agencies to network ideas and to
standardize some techniques and equipment.
Financial Stability
1. Issued General Obligation bonds and Certificates of Obligation in April
2007. The bonds are to be used to finance street, aquatic park and capital
equipment replacements scheduled for FY 200612007.
2. Refinanced $5 million in previously issued bonds at a lower interest rate.
This will save the City more than $200,000 in interest expense over 16
years.
3. City's bond ratings were reaffirmed. The current ratings are Moody's (Aa3)
and Standard & Poor's (AA -). Ratings analysts praised well- managed
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finances, long -range planning, and the bond presentation materials as
factors in the continued strong credit rating of the City. The City's solid
ratings play a key role in the ability of the City to receive favorable interest
rates on debt issuances. This rating places us in the top 2% in the State
of Texas and the top 10% in the United States.
4. Established a credit card transaction processing agreement with Bank of
America to decrease our cost of using the point of sale (PCS) merchant
system at the water park and obtaining lower rates for the Utility
Department.
5. Updated the bid notification system to make bid specifications accessible
to potential bidders on -line as well as improve the electronic access to the
purchasing staff. Following this, an additional 50 companies have signed
up for automatic notification of upcoming city bids, more potential bidders
have the bid requests and bids have been received from new, non - regular
bidders.
6. Added new services such as an E -bill option, a delinquency call out
program and a welcome brochure for new utility customers in FY
200612007.
7. Went live with the Teleworks online payment system on June 15, 2007 in
Municipal Courts. The system is similar to online utility payments,
allowing court defendants to pay violations online on the City website and
by telephone. The service improves customer service and court
efficiency.
Preserve Positive City Image
1. Produced the seventh Sounds of Spring Concert Series with 7,400 people
enjoying the all Texas music line up at the new site, NRH20. Sounds of
Spring had the mission and goal of making the Texas music scene
accessible to the public while simultaneously providing a venue for
talented and aspiring musicians. The Cultural Arts Division brought in
$77,500 in cash and in -kind sponsorships for the 2007 Sounds of Spring
Concert Series.
2. Continued the Night of Holiday Magic in December 2006. Departments
and volunteers came together to enjoy the season and offer holiday
activities to the citizens of North Richland Hills. There was a tree lighting,
fireworks, ice sculptures, a petting zoo, marshmallow roast and even a
visit from Mr. and Mrs. Claus. About 15,000 guests enjoyed the event.
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3. Planned and managed several other special events including Easter in the
Park, Hoot and Howl, Companies in Action, Volunteer Appreciation
Luncheon, My Part of Town Neighborhood Park Series, Autumn Night
Music, TV Off, Family On and others. The Parks and Recreation
Department as a whole organized and managed 71 event days in FY
200612007.
4. Created a welcome brochure that provides information on policies related
to billing, garbage services, delinquency, water conservation and other
items that may prove useful to a new customer in the Utility Customer
Service Department.
5. Placed banners at our City entryways and at City Hall to promote North
Richland Hills as one of the 100 Best Places to Live in America. We have
also continued to promote the 100 Best Places recognition in city
newsletters, on the web site and on Citicable.
6. Filmed quarterly NRH UpClose program to promote NRH's economic
development accomplishments and update citizens on new commercial
ventures coming to the City.
A Sense of Community
1. Continued the Keep NRH Beautiful, Neighborhood Looks, LitterNOT and
Neighborhood Initiative programs. These programs encourage pride in
North Richland Hills and maintain the beauty of our City's neighborhoods.
2. Coordinated volunteers to clean up City streets, tributaries of the Trinity
River and other public land as part of the Great American Cleanup and the
Trinity Trash Bash.
3. Began "Companies in Action" this year with Health Markets as the title
sponsor. Companies in Action, formerly known as Corporate Challenge,
provides six different sporting events that are held over a nine month
period beginning in February and ending in October. The new format
allows company employees, spouses and board members the opportunity
to participate and eases the time commitment by spreading out the events
over a longer period of time.
4. Completed construction and officially dedicated Dr. Pillow Park, Ace Park,
Norich Park and JoAnn Johnson Trail.
5. Hosted the Annual Fire Department Open House with approximately 2,500
visitors this year and approximately 100 volunteers and staff helping at the
event. Several new displays were added this year, along with Bell
Helicopter providing a Model 47 helicopter for display and the Texas Fire
Museum providing five antique fire trucks.
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6. Put highlights of City Council meetings on CitiCable and the City's
website, this further connected citizens to their Council and informed them
about happenings in the City.
Targeted Economic Development
1. Marketed the City to brokers, developers, retailers and restaurants at the
International Council of Shopping Centers Annual Convention. From the
convention, the City gained interest in both available buildings and
greenfield sites.
2. Worked with brokers of The Venue, Home Town's commercial component,
to promote commercial /retail uses at that location.
3. Met with the owner or the owner's representative of every vacant big -box
property located in the City to assess redevelopment/re-tenant options.
4. Facilitated Burlington Coat Factory location to a vacant big -box in NRH.
5. Convened regular quarterly meetings of the City's Economic Development
Advisory Committee, which began updating the City's Economic
Development Plan.
6. Assisted the broker of the Albertsons building in assessing the market and
trends to get the property re- tenanted to Ross Dress for Less.
7. Assisted the property broker in facilitating location of Let's Talk.com, a
230 -seat call center, to The Hills, the former Richland Plaza property.
8. Worked with the property broker to bring the headquarters of History
Maker Homes to the City. History Maker Homes is a regional home
builder and will employ 80 persons at its headquarters in the City.
Local and Regional Leadership
1. Received the Keep Texas Beautiful Award: The Environmental Resource
Division and the Keep Texas Beautiful Government Award of Excellence.
2. Conducted natural gas drilling familiarization classes for Fire, Police and
Public Works Departments within the City, and with the cities of Grand
Prairie, Midlothian, Colleyville, and DFW Airport.
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3. Provided research and direction to JPS (John Petersmith Hospital) in
identifying an area for a future satellite health clinic for northeast Tarrant
County. This research was provided as part of a regional committee set
up by Tarrant County Commissioner Cary Fickes.
4. Provided assistance and support to the Boulevard 26 Oversight
Committee in establishing the final streetscape design criteria for the
ongoing redevelopment of the Boulevard 26 Corridor involving Richland
Hills and North Richland Hills.
5. Received the annual "Community Spotlight" Award from the Fort Worth
Builders Association for North Richland Hills' innovative residential infill
planned development ordinance and ongoing development of
underutilized properties.
6. City Council members participated in several regional groups and the
Mayor served in leadership roles as chair of the North Texas Council of
Governments, the Regional Transportation Council and the Tarrant
County Regional Transportation Council.
These are just a few of the City's accomplishments over the last year. The City
is fortunate to have a City Council with the vision to plan for the future, good
community partners and a staff that is dedicated to meet and exceed the
expectations of Council.
Fund Overviews
Before moving into the details of the revised and proposed budgets, we feel it is
important to give an overview of the types of funds used in planning and
accounting for our annual program of work so that both our City Council
members and our citizens are fully informed. This should create a clearer
understanding of the budget as it is reviewed.
General Fund
The General Fund is the principal fund of the City and is used to account for
resources associated with core government services, or traditional municipal
services such as public safety, streets, library services, code compliance and
building inspections. This is also the largest fund in the budget.
Special Revenue Funds
Special Revenue Funds are used to account for the proceeds of specific revenue
sources that are restricted to expenditures for specified purposes. Special
Revenue Funds include: the Crime Control and Prevention District Fund, the
Promotional Fund, the Donations Fund, the Special Investigation Fund, the
Drainage Utility Fund, the Parks & Recreation Facility Development Fund, the
Gas Development Fund and the new Traffic Safety Fund.
Enterprise Funds
Enterprise Funds account for services that are funded directly through user fees.
They are financed and operated similar to a private business, in that the costs of
providing goods and services are self- supporting. These funds include the Utility
Fund, the Golf Course Fund and the Aquatic Park Fund.
Internal Service Funds
Internal Service Funds are used to account for the financing of materials and
services provided by one department to other departments on a cost -
reimbursement basis. Internal Service Funds are designed to clearly delineate
the costs associated with these services. These funds include the Building
Services Fund, the Equipment Services Fund, the Information Services Fund and
the Self Insurance Fund.
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As part of the regular annual budget process, some areas of the FY 2006/2007
budget require revision from the originally adopted level. Projecting revenues
can be difficult at times when the economy is slowly returning and construction
projects' times are not always known. Expenditures can sometimes be difficult to
project because they are being projected up to eighteen months before they
occur. This can mean adjustments are needed to update to the most current
estimates to complete the fiscal year. One of the changes you will notice
between the adopted budget and revised budget is the Appropriation of Fund
Balance for prior year encumbrances in the revised revenues. This is generally
for purchases or contracts that were obligated in FY 200512006, as approved by
Council, but actually purchased, paid for and completed in FY 200612007. The
most noteworthy budget revisions in the Proprietary Budgets are as follows:
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Utility Fund revenues for water sales have been revised downward by $814,462,
or 6.0 %. The majority of this reduction is due to the decrease in water usage
caused by the unseasonable rainy late spring and early summer of 2007. Sewer
sales and charges have actually increased by $35,220. Sewer rates are set on
winter water usage and therefore do not fluctuate significantly with the weather.
The sewer revenue increase is primarily due to additional accounts. FY
2005/2006 was an unseasonably dry year and water sales were much higher
than typical. The higher water sales in FY 2005/2006 created a larger than
anticipated ending balance, this balance in turn generated higher than expected
investment income. Due to this, revised investment income for the Utility Fund is
$853,540, or $628,540 more than adopted. With the slight increase in sewer
sales revenue and the increased investment income, it was not necessary to use
all of the sewer rate stabilization reserve included in the adopted budget. The
revised amount is $211,329, or $242,355 less than adopted. The water rate
stabilization reserve was required and remained at the adopted amount of
$275,000. In addition, appropriations of $36,960 in fund balance are for prior year
encumbrances. Utility Fund operating expenses were decreased overall by
$335,215. A majority of the decrease is due to a reduction in the purchase of
treated water from the City of Fort Worth and the Trinity River Authority. The
decreases in revenue were offset by the decreases in treated water expenditures
and increases in investment income which resulted in a modest decrease to
reserve of capital projects of $46,144.
The original estimate for attendance for FY 2006/2007 was 257,342. The latest
estimates anticipate reaching this figure or slightly exceeding it even with the
recent wet, rainy weather. Attendance has been adversely affected by the rain in
May and June but the uniform public school start date will add an additional two
weeks to the Park season. Estimated year end revenues for the Park are
$3,984,531 including appropriations for previous year encumbrances. This is a
1.3 %, or $54,135, increase over the adopted revenues. Revised operating
expenses have been decreased by $60,707. The increase in revenues coupled
with the decrease in operating expenses has allowed for additional park
expansion reserves and insurance reserves over the adopted FY 2006/2007
budget.
Net revenues at the Golf Course are projected to decrease by $330,660 from
adopted to revised. The majority of the decrease is in food and beverage sales,
green fees and merchandise. Rounds of golf are projected to decrease from
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55,000 rounds to 50,865 rounds due to the rainy weather in May and June;
months that are typically the busiest months of play at the Golf Course.
Revised operating expenses are projected to decrease approximately $167,000.
The difference between the decreased revenues and decreased expenses
makes it necessary to delay the annual Water Fund loan payment of $50,242,
eliminate the contribution to the reserve for equipment in the amount of $113,685
and drawdown the Golf Course Fund balance by $87,839.
Revised revenues are projected to be $65,482 less than adopted. This is due to
an Appropriation of Fund Balance for prior year encumbrances of $20,849, an
increase in interest income and a reduction in the planned appropriation of
reserves. Revised expenditures are $1,956,177, a decrease of $65,482,
including encumbrances from the previous year and a decrease in electricity
costs. Although energy costs continue to rise, they did not increase as much as
originally projected when the budget was developed last summer.
Revised revenues are estimated to be $2,630,367, a 4.3% increase from
adopted. The increase is attributable to the various effects the April 13, 2007 hail
storm had on the City fleet. During the hail storm, the City fleet experienced
almost $300,000 in damages. The City's property insurance covered $248,146
and the City's Self Insurance Fund reserves were used for the difference, the
City's deductible. With some vehicles totaled, auction proceeds are projected to
be $13,000 over adopted. In a separate effort, $25,000 in grant revenues was
awarded to the City for the purchase of low- emission vehicles. Revised
expenditures are $107,778 higher than adopted due to the previously mentioned
hail damage and the needed repairs. However, part of this increase was offset
by decreases in vehicle purchases due to the replacement of existing fleet with
smaller but functional vehicles and lower than anticipated fuel cost and usage.
Total revised revenue is projected to be $2,806,043, an increase of $472,679.
This increase is due to an Appropriation of Fund Balance for prior year
encumbrances. The prior year encumbrances were for computer equipment and
software used in our computer systems. Revised operating expenditures
increased $9,203 due to the distribution of the January market adjustment which
was included in the Reserves and Other category in the adopted budget. Also
included in the revised budget is an increase to Reserves for Systems
X1V
Improvements. This increase was made possible because of the additional
contribution made by the General Fund in the revised budget. These reserves
will be utilized for proposed service enhancements to be discussed in FY
2007/2008 Proposed Budget section as well as in the "The Best is Yet to Come:
Planning For The Future and Addressing Priorities" section of this letter.
Total revenues for this Fund are projected to be $7,717,197, an increase of
approximately $120,000 due to increases in interest income and expenditure
reimbursement as well as the addition of a $50,000 appropriation for the transfer
to Equipment Services to pay for the insurance deductible on the vehicles
damaged during the April storm. Also included is an appropriation for previous
year encumbrances for $10,000. Total expenditures of $7,717,197 include
health /medical costs of $6 million, workers compensation of $476,139, $435,537
for all other insurance, $456,136 in personnel expenses, $214,708 in reserves for
future insurance claims, $50,000 for the insurance deductible on the damaged
fleet and $10,000 for prior year encumbrances.
2007/2008 PROPOSED BUDGET
All signs indicate that Fiscal Year 2007/2008 will be very successful, both from
accomplishing numerous goals of the City Council and from a financial point of
view.
Our team of dedicated employees will continue to focus in the coming year on
building a vibrant community, providing quality services to our customers and
implementing the City Council Goals of:
•
Quality Community Development and Revitalization
• Efficient Effective Transportation System
• Safety and Security
• Financial Stability
• Preserve Positive City Image
• A Sense of Community
• Targeted Economic Development
• Local and Regional Leadership
We expect to see residential growth continue at a steady pace in FY 2007/2008
and anticipate growth to our economic base with the revitalization of many of our
older big box stores and the new commercial development of Tower Plaza at
Davis Boulevard and Shady Grove Road, Smithfield Summit at Davis Boulevard
and Mid - Cities Boulevard and the North Hills Hospital expansion. We will move
xv
forward with the redevelopment of Boulevard 26 and the former North Hills Mall
site. We will continue to have natural gas development on public and private
lands. All of this will have a positive impact on our future revenues and will help
deter the increasing costs that are beyond our control.
As our City's population increases, we face an understandable increase in the
quantity of goods and services needed to serve that population. Like any
business, the City of North Richland Hills is also experiencing increases in the
cost of electricity, gasoline, building materials and other services. Many of the
cost increases the City is experiencing are greater than general inflation or the
consumer price index. We are making efforts to find ways to minimize the impact
of these types of increases.
Price per unit of gasoline is projected to increase in FY 200712008. In FY
2006/2007 the per gallon cost of gasoline was budgeted at $2.50. In FY
2007/2008 we are expecting the per gallon cost of gasoline to be $2.75, a 10%
increase. However we expect to use less gasoline because the City is
purchasing more fuel efficient vehicles. We expect to only use 195,000 gallons
of gasoline next fiscal year compared to 207,000 gallons this year. This will be a
significant measure to help us keep our costs down even with actual price
increases for fuel.
The City will also see an increase in prices for petroleum based projects. Tires
are expected to increase from $66.66 to $71.99 a piece, an 8% increase. Engine
oil will increase from $1.72 to $1.85 per quart, an 8% increase. Asphalt, needed
for the Preventive Street Maintenance Program, will increase 28% from $32 per
ton to $41 per ton.
Electricity costs will increase due to increased per unit price and the addition of
the new library. We anticipate an increase in overall electricity costs of $37,000
in FY 2007/2008 due to the added Library space. The cost of electricity per
Kilowatt/hour averaged $0.12 in FY 200612007. The average in FY 2007/2008
should be $0.152 per Kilowatt/hour, a 27% increase.
Other construction materials are estimated to increase as well. Copper tubing
will see an increase of 51% from $10.30 per linear foot to $15.60 per linear foot.
Cement is projected to increase 23 %, from $59.00 per cubic yard in FY
2006/2007 to $72.50 per cubic yard in FY 200712008.
The City expects to see an increase of 9% in credit card fees in FY 2007/2008
due to increased usage. More residents are using the credit card option to pay
for various city services and while the fees normally are below 1%, some cards
have fees of over 4 %. The City is working to lower those high fees and the
estimated cost may be reduced in the revised FY 2007/2008 budget.
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Another expenditure that exceeds the inflation factor that has a major impact on
the City's operations is health and medical costs. These continue to increase
between 8% and 10% per year, and we are projecting a 10% increase in FY
200712008, which is double the CPI. We are a labor- intensive, service orientated
business, and because of this it is a major cost increase to cover our employees
with health insurance.
To help defer the increasing costs of doing business, all of our departments
continue to look for ways to reduce costs in other areas and to improve levels of
efficiency. This is an important step in our fiscal planning and will help us to
maintain our financial stability and retain a 57¢ tax rate.
As we plan our services and programs for FY 200712008, it is important to
highlight some of our continuing initiatives, to summarize the revenues and
expenditures for each fund and to explain new programs and initiatives that are
being proposed.
Highlights and Analysis
In an effort to achieve the goals set by the City Council and address the issues
we expect to shape the FY 2007/2008 budget year, a number of new initiatives
are planned for FY 2007/2008 as well as the continuation of others from previous
years. Highlights of the coming year are:
1. Equipment & Building Services Plan — These plans as originally presented to
City Council in FY 1997/1998 continue to be updated to insure Council and
citizens recognize needs for future equipment replacements, facility
renovations and major maintenance. The plans allow the City to continue its
programs of facility infrastructure maintenance and equipment replacements
with no property tax increase, while monitoring the investment the City has in
these valuable assets. Suggested changes are being made for Fiscal Year
2007/2008 as far as specific equipment and building upgrades, but the basic
plan remains valid and is recommended to be continued as a tool to keep our
equipment and buildings timely and reasonably maintained, replaced and/or
improved. The 2008 plans are presented in the FY 2007/2008 Capital
Improvement Projects (CI P) Budget.
2. Aquatic Park Infrastructure — The 12th consecutive year of infrastructure
funding will see $325,000 added to reserves for major infrastructure
replacement and /or major repair. Total accumulated reserves at the end of
FY 2007/2008 are estimated to be approximately $3.4 million.
3. Service Enhancements for FY 2007/2008 — Several service enhancements to
address Coals established by the City Council are proposed in the FY
2007/2008 proposed budget. Management and Staff identified items that met
xvii
high priority needs but were funded by extraordinary and one -time revenues.
These enhancements are discussed in detail later in the letter, starting on
page xxxiii. The following is a summary of these recommended
enhancements proposed for the Proprietary Budgets:
Waterwise Public Education Program
Vibrating Compactor with Remote
Opening our New Library
Fuel System Upgrade
Technology Productivity Enhancements
4. Continuing to Restore Medical Claim Reserves — In July 2003, the City
Council held a special work session to discuss significant challenges facing
the City's self- insured health plan. Years of double -digit medical cost
increases and several large catastrophic medical claims had put a strain on
the City's Self Insurance Fund. At that time, a six year strategy of cost
sharing and cost reduction was approved to address the City's health
insurance costs. It was important for employees and the City to partner
together to ensure the long -term success of the cost saving initiatives. This
includes rebuilding medical claim reserves for future emergencies and to
keep the plan stable. Substantial progress has been made, and in FY
2007/2008 we will continue to have improvements.
While the FY 2007/2008 proposed budget addresses many of the Coals Council
has established for the City, the proposed budget strives to further enhance or
modify existing services without incurring added costs. Due to limited resources
this has been a challenge.
Property Values & Tax Analysis
Net taxable value growth is up once again. As of the July 2007 tax roll, net
taxable values are approximately 4.9% greater than last July and include
$94,642,358 in new construction. Excluding new construction, existing property
increased in value 2.1% over July 2006. The average home value in North
Richland Hills was $138,800 in July 2006. The average home value, based on
the July 2007 tax roll, is $144,417. The estimated revenue to be generated from
the net taxable value at a 99% collection rate is $20,170,390. The budget
includes revenues to the Debt Service Fund in the amount of $6,598,877 to pay
for bonds and certificates of obligation, $976,110 for public improvements in the
Tax Increment Financing Districts, and $12,595,403 to the General Fund. The
budget includes no changes to the current tax rate of 57¢ per $100 valuation.
The effective tax rate is still under review by the Director of Finance and Tarrant
County. We hope to have the information prior to the Budget Work Session.
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Utility Fund Proposed 2007/2008
Water sales and charges generated from the North Richland Hills system for FY
2007/2008 are projected to be $15,232,212, an 11.4% increase from current year
adopted. The increase is due in part to the rate increases recommended in the
Utility Rate Study approved by Council in 2005 and also due to the increase in
usage based on growth of the system. The direct costs of water purchased and
sewer treated through the contracts of Fort Worth and the Trinity River Authority
are also increasing and are passed through to our customers. Their projected
cost increases are reflected in the proposed revenues and expenditures for FY
200712008. Sewer sales and charges are projected to be $7,744,382, an
increase of $359,935 or 4.9% over current year adopted. Utility operations are
greatly affected by the amount of rainfall that occurs; dry years show large
increases in water sales and vice versa. Fiscal years 2004/2005 and 2006/2007
were unseasonably wet years while fiscal year 2005/2006 was near drought
conditions. Water sales projections are based on a four year rolling average. By
doing this high and low years are balanced against each other.
Included in total Utility Fund revenues is an appropriation of $38,600 in fund
balance to the Self Insurance Fund to be used toward rebuilding medical claims
reserves in that fund per the approved reserve plan. Total Utility Fund revenues
are projected to be $24,242,027; $1,569,511 more than the FY 2006/2007
adopted budget.
Expenses are estimated at $24,242,027 which is a 6.9% increase over FY
2006/2007 adopted. Included in the budget is approximately $11,675,288 in
water and sewer treatment costs charged by the City of Fort Worth and the
Trinity River Authority (TRA). These costs paid to Fort Worth and the TRA
represent 48% of the Utility Fund Budget. A payment to the Reserve for Capital
Projects is projected to be $521,651. These reserves will fund the various water
and sewer system improvements and expansions as identified in the long range
utility capital improvement plan. Also included in total expenditures is a transfer
of $38,600 to the Self Insurance Fund. The transfer to the Self Insurance Fund is
needed to help with reestablishing the medical claims reserve and is being made
per the refunding plan approved by Council. Also included in total expenditures
are two service enhancements totaling $42,500 discussed in the "The Best is Yet
to Come: Planning for the Future and Addressing Priorities" section of this letter.
Aquatic Park Fund Proposed 2007/2008
Operating revenues of $4,278,793 at NRH20 are projected at $472,811 more
than the FY 2006/2007 adopted budget. It is estimated that there will be 274,160
visitors to the park next year. After including investment income, donations and
other non - operating revenues, total revenues for the Park are $4,416,361 for the
proposed budget. Much like the Utility Fund, the Aquatic Park Fund must also
project revenues for seasons that fluctuate from year to year.
xix
Projected expenditures of $4,416,361 include $2,823,256 in operating
expenditures, $543,179 for debt service, $107,412 in indirect costs, and $24,992
in various other non - operating costs including insurance. The Reserves for
Future Infrastructure continue to be budgeted at $375,000. The Reserve for
Future Park Expansion is budgeted at $432,522. The Insurance Reserve will be
increased by $50,000.
Golf Course Fund Proposed 2007/2008
The Golf Course is projecting net revenues of $2,456,467, an increase of about
$32,000 over the adopted FY 2006/2007 budget. Included in the revenues is a
loan from the General Fund for the replacement of course maintenance
equipment in the amount of $162,000. This loan will assist the Golf Course in
establishing the needed equipment replacement schedule to keep our mowing
and other maintenance equipment in good, reliable operating condition. It will
also assist the Golf Course in repayments for this loan will not begin until 2012 at
which time the existing Golf Course debt service will decrease by almost
$550,000. Expenses including operating expenses, the previously mentioned
equipment replacement, debt service, inter -fund loan payments and reserves
total $2,456,467.
Building Services Fund Proposed 2007/2008
The total proposed budget of $2,105,809 (excluding service enhancements)
includes operating expenses of $2,047,602, capital expenses of $267,800, and
debt service payments of $50,327. This is an increase of 4.2% from the FY
2006/2007 adopted budget. These costs are to provide maintenance and repairs
to all City facilities. The ten -year plan approved by City Council in 1997 has been
updated through 2007 and is included in the proposed FY 2007/2008 Capital
Projects Budget. To accomplish the various capital improvements, as well as to
continue building maintenance and operations, it will be necessary to appropriate
$433,752 from fund balance. Internal service funds such as the Building Services
Fund are specifically created for just such purposes. Customer departments
throughout the City are charged for building costs but increases are generally
increased by a percentage. The actual costs of building operations and
improvements may fluctuate from year to year and therefore may require the
accumulation of reserves to accomplish various projects as is the case in FY
200712008. Also included in the proposed budget are service enhancements
related to the opening of the new library that are discussed in detail in the "The
Best is Yet to Come: Planning For The Future and Addressing Priorities" section
of this letter.
xX
Equipment Services Fund Proposed 2007/2008
Total proposed expenses of $2,875,586 (excluding service enhancements)
include operations and maintenance of $1,638,207, equipment purchases of
$400,124 for public safety and $349,700 for all other activities, and debt service
payments of $312,893. Included in the public safety equipment purchases are 13
police vehicles. This fund provides for fleet operations and maintenance for all
vehicles except the Fire Department's vehicles. The Fire Department has its own
mechanic that specializes in emergency vehicles. The Equipment Service Fund
also provides for equipment replacement for all City vehicles. This year it will be
necessary to finance $285,019 to replace major, long lasting equipment including
a $220,019 ambulance and a $65,000 utility camera van for the Public Works
Department. These large pieces of equipment are included in the capital projects
budget and have ten years or longer of useful life expectancy. The ten -year plan
approved by City Council in 1997 has been updated for 2008 with future debt
service and is included in the FY 2007/2008 Capital Projects Budget. Each
department that has vehicles or equipment pays its pro -rata cost for operations
and maintenance of the equipment. Revenues for the proposed budget are
$2,887,086 with $2,232,891 being charges for service to customer departments,
a planned $335,400 draw down of reserves for new equipment and replacement
purchases and other miscellaneous revenues such as investment income, grant
proceeds and auction sales. Also included in the proposed budget is a service
enhancement in the amount of $11,500 for a mandated upgrade to the fuel
system. This enhancement will be discussed in detail in the "The Best is Yet to
Come: Planning For The Future and Addressing Priorities" section of this letter.
Information Services Fund Proposed 2007/2008
The Information Services Fund pays City wide expenses associated with the
operation and maintenance of major computers, microcomputers, data network,
Geographical Information System, and telecommunications services.
Departments pay their pro -rata share of these costs. The Information Services
budget totals $2,679,901 (excluding service enhancements), which is a 14.9%
increase from the fiscal year 2006/2007 adopted budget. The increase is due
primarily to the scheduled replacement of 150 personal computers throughout
the City which is an increase of 50 personal computers over what was replaced
in FY 200612007. Also included is the replacement of the voicemail system,
citywide transition to the new Microsoft operating system Vista, and other
equipment and software upgrades needed to continue operating in an efficient
and effective manner. To provide for the replacement of the personal computers
and other systems it will be necessary to draw down reserves in the amount of
$312,533 per the Information Services ten year plan. Of this amount $141,000
was set aside in FY 2006/2007 revised budget for service enhancements that will
increase productivity and enhance citizen and customer access to information.
These enhancements will be discussed individually in the "The Best is Yet to
Come: Planning For The Future and Addressing Priorities" section of this letter.
xx,
Self Insurance Fund Proposed 2007/2008
The Self Insurance Fund pays for City wide expenses related to major medical
coverage for employees, workers compensation coverage, property and general
liability coverage, life insurance and all administrative expenses associated with
this program. The Self Insurance Fund budget for FY 2007/2008 meets all
expected expenses. The budget for health /medical is $632,971 more than FY
2006/2007 adopted, a 10% increase. Employees will also experience an increase
in their premiums which will be discussed later in this letter. The increase in
health/medical has been kept to a smaller increase than in recent years as a
result of plan changes implemented in January 2005. The Insurance Fund
reserves are being rebuilt per the reserve plan adopted by City Council to provide
sound healthy reserves and a plan whereby the employees and the City share
this cost. This year the costs are $38,600 and $154,400, respectively. Overall
the proposed 2007/2008 Self Insurance Fund will see an 8.3% increase in
expenditures for all insurance purposes from the FY 2006/2007 adopted budget.
The Best is Yet to Come:
Planning for the Future & Addressing Priorities
The City continues to experience steady population growth and increased
demands on services. To continue providing excellent service, several
enhancements are needed in some City programs and services. These
enhancements have been deemed high priority and are in line with City Council's
Coals and Objectives. The proposed enhancements will assist the City and our
community partners in building a vibrant community. Since the City experienced
some revenue increases over what were originally anticipated, it is suggested
that a few service enhancements or one time, non - recurring expanded service
enhancements be paid this fiscal year, FY 200612007. This list includes both
expanded efforts for FY 2006/2007 and proposed service enhancements for FY
200712008. The following descriptions provide details of the service
enhancements for the Proprietary Budgets.
Proposed FY 2007/2008
Waterwise Public Education Proaram
In the City's Water Conservation and Emergency Water Demand
Management/Drought Contigency Plan, we promised to work to provide water
conservation public education courses. The Waterwise Public Education
Program will teach fifth graders in BISD schools about water conservation
techniques. Though we are no longer in drought conditions due to the recent
rains we must continue to remember that water is a precious resource and teach
xxii
children, lifelong users, ways to conserve and protect this resource. Besides
instruction, each of the 200 students will receive a water conservation kit that
includes a low flow shower head a leak/rain gauge and aerators. The program
cost to the City is $7,500 and would be paid for out of the Utility Fund. The
Tarrant Regional Water District will match the City's contribution allowing us to
reach an additional 200 students.
Vibrating Compactor with Remote
The Public Works Department currently rents a vibrating compactor for $2,500
per month. This machine applies both pressure and vibration to the ground in
order to maximize compaction of the soil. A compactor is needed to meet
requirements for densities in excavated trenches for water and sewer lines. On
one particular project, trench failures cost the Construction Division
approximately $23,000 in material and labor to repair. Purchase of this much
needed piece of equipment would pay for itself in just over one year and has the
potential to save the City tens of thousands of dollars. The cost of the vibrating
compactor is $35,000 and would be funded from the Utility Fund.
Opening our New Library
Money was transferred from the General Fund to the Building Services Fund for
the added maintenance requirements at the new library. The new library will not
only increase the amount of square footage to be cleaned, but the time needed
to keep the library in its "nevi' condition will also increase. This new building will
be a showplace for the City, and our goal is to keep it in showplace condition. To
do so will require additional custodial staff. We are proposing to add one full time
and one part time custodial position to clean and maintain the new Library.
These positions would be hired in January and would cost $43,634 for three
quarters of the year. Hiring them in January would allow time for them to be
properly trained prior to the opening of the new library. Along with new custodial
personnel, there will be increased costs for cleaning supplies, maintenance
contracts such as pest control and security as well as other supplies to maintain
the facility. The increase for these costs is estimated to be $17,400.
In addition to the personnel, supplies and maintenance, opening the new Library
will cost the City more for electricity. It is estimated that the facility will increase
electric costs by approximately $37,500. Although the new facility will be more
energy efficient than the existing facility, there is more space to heat, cool and
light and therefore will increase costs for the City. In total it is estimated that
opening the new Library will increase costs $98,534 for maintaining the building
during FY 200712008. This is the component of the new library opening that will
impact the Proprietary Budget, as Building Services is in this funding area. If
xxiii
approved by Council, the General Fund will provide these dollars to the Building
Services Fund for these library maintenance expenses.
As per Council direction, we will continue to plan for the library services south of
NE Loop 820 though no budgetary funds will be set aside in FY 2007/2008 for it.
Fuel System Upgrade
The main fueling island located at the Service Center for fueling City vehicles
uses a leak detection system that was installed eleven years ago when the fuel
island was new. Red Jacket, the existing system, is no longer serviced by the
manufacturer and is in need of upgrading in order to meet Texas Commission on
Environmental Quality (TCEO) standards. The leak detection system provides
daily reports needed to reconcile tank product levels and provides weekly tank
leak testing results which are required by TCEO. The current unit needs to be
replaced prior to the annual Stage II Vapor Recovery and Line Leak Detection
tests required by the State in March 2008. The replacement cost for the leak
detection system is $11,500 and would be funded from the Equipment Services
Fund.
Technology Productivity Enhancements
The Information Services Department, with monies transferred from the General
Fund, proposes four technology productivity enhancements at a cost of
$141,400. Funding is proposed from FY 2006/2007 General Fund budget
revenues to pay for these in FY 2007/2008 Information Services budget.
Currently, Municipal Court cannot track documents electronically until the
documents are finally entered into the Laserfiche system. Along with an upgrade
to a SQL server, new Laserfiche Workflow software will allow the Court to track
tickets throughout the entire process. With the technology, a transaction /ticket
can be tracked before filing the final documents, documents can be routed
without search inglaccessing the database and predefined actions can route the
appropriate documents to an individual automatically. The software will cost
$25,000.
The second proposed enhancement is for the Police Department. With Telestaff
scheduling software, the Police Department can automate and manage its
staffing needs. The software reduces scheduling conflicts and allows
management to approve or disapprove staffing requests. The software also
allows methods to determine overtime allocation by reviewing individuals
overtime usage. Officers will also be able to remotely call in when sick or request
time off via email or telephone. The software costs $53,000.
XXLV
The third proposed enhancement is four Toughbook Laptops for Building
Inspections so they can track and monitor permits and inspections in the field.
The department has seen increased activity in the past three years. With new
laptops, coupled with vehicle mounts and wireless access cards, inspectors can
verify permit status, inquire on a permit application, view permit history and
identify responsible parties. Inspectors can also update projects from the field.
Inspectors will not have to come back to the office to upload onto the HTE
system and can stay in the field longer. The laptops with vehicle mounts and
wireless access cards cost $36,400.
The final proposed service enhancement is to enable Citicable to stream video
on the internet with a Streaming Video Service. The company we contract with
would host our videos on their servers so there will not be a decrease in
performance by our servers as a result of large video files. With the service
Citicable could stream City Council and Planning and Zoning Commission
meetings live or on demand over the internet. The City could also offer its other
programming on the internet. The service will cost $27,000.
100 Best Places in the United States... Best Employees
The City of North Richland Hills received national recognition by being named
one of the "100 Best Places to Live" in the United States by Money Magazine in
2006. This accomplishment could not have been possible without the hard work,
creativity and dedication of our employees. National recognition is nice, but more
important is the high marks given by the citizens of North Richland Hills as
reported during our last citizen satisfaction survey. To continue to achieve high
levels of customer satisfaction the City must be able to recruit and retain quality
employees. This year's budget provides our employees a competitive
compensation and benefits package which allows the City to retain a wealth of
knowledge and experience as well as the ability to locate future employees who
have the same passion for quality and customer service as our current team of
employees. North Richland Hills has a history of hiring and retaining skilled,
educated and experienced people, and providing a quality compensation and
benefits program is essential to ensuring that continues. With this in mind we
believe it necessary to provide competitive compensation and benefit
improvements in FY 200712008.
Market Adjustment Plan for FY 2007/2008
On February 24, 2003, Council adopted a Resolution (No. 2003 -01) recognizing
the need to compensate employees at a market competitive level in order to
retain and attract quality individuals. As part of this Resolution, Council
instructed Staff to conduct annual salary surveys to determine market changes.
As discussed during last year's budget work session, an analysis of survey data
XXV
going back to 2003 showed relatively little movement in the market from 2003 to
2005. However, survey data showed significant movement with pay ranges over
the last 12 months leading up to that budget work session.
To maintain the Council's goal of positioning our salary range midpoints at the
market average, City Council approved the funds to provide for two adjustments
to the salary ranges in FY 200612007. The first adjustment occurred in January
2007. The Public Safety Pay Plan was adjusted 5.42% and the
Professional /Administrative and General Services Pay Plans were adjusted
4.51%. The second adjustment occurred in April 2007. The Public Safety Pay
Plan was adjusted 4.83% and the Professional/Administrative and General
Services Pay Plans were adjusted 2.55 %.
To simplify the budget process, most cities adjust their pay ranges October 1 of
each year. To determine additional movement with the market, the Human
Resources Department will conduct its annual benchmark survey of our ten
comparison cities in October 2007. At this time, the City will know what
additional adjustments will be necessary to the pay plans in January 2008 to
reach the goal of positioning our salary range midpoints at the market average.
As in years past, survey data is coupled with the Employment Cost Index (ECI) to
determine the level of adjustment necessary to move our pay range midpoints to
the market average. The ECI is a component of the National Compensation
Survey compiled by the U.S. Department of Labor every quarter to measure the
changes in compensation costs for both public and private sector employers.
Incorporating the public sector ECI into the pay plan adjustments gives a more
accurate picture of how salaries have changed for all public sector employers
while still considering the local competition that exists among cities to attract
quality employees.
Based on the most recent activity as well as discussions with other cities, we
anticipate the market adjustment in January 2008 not to exceed 4% for the Public
Safety Pay Plan and 3.5% for the Professional/Ad min istrative and General
Services Pay Plans. Due to the differences between the two pay plans, as in the
past, the implementation of the 2008 market adjustment for the Public Safety Pay
Plan will be different than the Professional/Ad min istrative and General Services
Pay Plans. All Public Safety employees will remain on step and their salaries will
be adjusted along with the pay ranges. Professional/Ad min istrative and General
Services pay ranges will be brought to the market average with no further
adjustment to employee salaries. Compression issues that may occur at the
bottom of the General Services Pay Plan will be addressed on an individual
basis. Only those employees who achieved an acceptable rating on their last
performance evaluation are eligible to receive the market adjustment.
Employees not receiving the market adjustment will have their salaries frozen
and will be eligible for an increase at the time of their next merit review.
xXVi
Management will continue to evaluate the City's compensation program to
determine its competitiveness and fairness. As always, future adjustments will
be made in accordance with market movement and financial considerations.
Continuation of Merit Pay System
In 1996, the City Council adopted a merit pay for performance system that
reinforces the value of productivity by rewarding those employees that maintain
an acceptable level of performance. Through the Merit Pay System, employees
receive an annual performance evaluation, and those employees who achieve an
acceptable rating are eligible to receive an increase in pay for good job
performance. This system was evaluated by the Compensation and
Classification Study that was completed in 2003, and it was recommended to
continue the Merit Pay System as a reward for good job performance.
After careful consideration and review, the adopted budget provides for the
continuation of the Merit Pay System by providing for an increase in pay for all
full time employees that receive an acceptable performance evaluation. Those
employees that do not receive satisfactory evaluations will not be eligible for a
salary increase. We believe it is important to continue the Merit Pay System so
that the City continues to provide incentive and acknowledgement to employees
who perform their jobs well. North Richland Hills citizens benefit by receiving
good customer service and quality City services from motivated employees.
Employee Health Insurance for Plan Year 2008
Through June 2007, the City's health plan is performing well with medical
expenditures continuing to track under budget. With the positive claims
experience over the last several years we are not recommending any plan design
modifications such as increases in co -pays, deductibles, or out -of- pocket
maximums for Plan Year 2008. Based on our ongoing review of our medical
claims experience, next fiscal year we are projecting an overall cost increase of
approximately 10 %. Employees will be expected to share in that increase in cost
through an increase in monthly medical premiums. To maintain the cost - sharing
ratio, we will be increasing employee premiums across the board 8% as well as
continuing to follow our strategy for rebuilding reserves by adding an additional
$5 to employee monthly health insurance premiums. Effective January 2008,
medical premium increases will range from a high of $29 per month to a low of
$8 per month depending on the plan and coverage options chosen. With the
increase to the City's and the employee's contribution, in 2008 we expect to
maintain our funding goal of 20% of revenue contributed through employee
medical premiums and 80% of revenue contributed by the City.
xxvii
Although the City's claims experience has been positive over the last several
years, the City will continue to proactively monitor and address health care costs
through plan design changes as well as employee wellness education and
prevention efforts. The balance between offering a competitive benefit and the
costs associated with doing so will continue to be a challenge for both public and
private employers. The changes that the City has made over the years to our
health plan coupled with our increasing health and wellness education efforts
clearly show the benefits of applying creative solutions to a tough problem.
Financing For Fiscal Year 2007/2008
The FY 2007/2008 proposed budget is balanced and sound. Overall, the budget
will result in the continuation of core functions at the same high level of service,
while expanding some services to plan for the future and address priorities.
The proposed FY 2007/2008 budget is based on maintaining the current 57¢
property tax rate. If approved by Council, this will be the 15th consecutive year
for maintaining the current tax rate. The budget includes a 5% increase to sales
tax revenues as well.
The proposed budget also includes the 3rd year implementation of the Utility Rate
Study. The Study, approved by Council and implemented in December 2005,
included a three year phased plan. Below are the rates according to the
approved plan. The rates were established to meet the revenue requirements for
the system's operation and maintenance costs.
Water
2006 2007 2008
Base $9.05 $9.12 $9.30
Volume $2.51 $2.58 $2.69
Sewer
2006 2007 2008
Base $7.22 $7.27 $7.27
Volume $1.17 $1.17 $1.17
In addition, the City anticipates an increase in the Fort Worth/Trinity River
Authority water and sewer pass through rates in FY 200712008. Costs
associated with payments to Fort Worth and TRA are not controllable by the City,
and therefore are calculated separately.
The development of natural gas on both private and City property will continue to
provide a source of revenue in the coming year. It is anticipated that the City will
receive additional bonus money as well as lease revenue. The budget also
XXV111
includes monies for the Commercial Property Enhancement Program and the
Preventive Street Maintenance Program in accordance with the Policy on Uses
of Revenues from Gas Exploration /Production approved by Council in 2006.
Staff will continue to seek new outside revenue sources including grants and
increased donations for the Library Book Fund and the Animal Adoption Rescue
Center Expansion Fund.
Summary and Conclusion
Department Directors along with the Finance and Budget Departments and City
Management Team have put a great deal of time and effort into preparing a
balanced budget, maintaining a stable tax rate and implementing the City
Council's Goals and Objectives. We are grateful for their dedication and
teamwork. We could not have met the challenges and presented a sound budget
document without their cooperation and efforts. We also appreciate our many
community partners who continue to work hand in hand with the City to help us
build a vibrant community. The City Council should also be commended for its
leadership and vision. The Council's Goals and Objectives are the driving force
that ensures the City will continue to maintain the high quality of life that our
residents enjoy.
Through careful planning and prioritizing, we have also been able to recommend
the following service enhancements in the FY 2007/2008 budget:
• Waterwise Public Education Program
• Vibrating Compactor with Remote
• Opening our New Library
• Fuel System Upgrade
• Technology Productivity Enhancements
To provide the highest level of services to our community, it is imperative for the
City to continue to retain quality employees. Therefore in the FY 2007/2008
budget the Merit Pay Program is planned to continue as established by the City
Council to provide incentives and acknowledgement to employees who perform
their jobs well. We also recommend a market adjustment in FY 2007/2008 to
remain competitive and retain the quality employees that North Richland Hills is
well known for. The Employee Medical Plan will not change, but premiums to
employees will increase in accordance with our six -year strategy for cost sharing
and cost reduction.
In the coming year we are also projecting increases in the cost of electricity,
gasoline, building materials and other products that the City must purchase. We
XMX
will absorb as must of the cost increases as possible by increasing efficiency and
using our building, vehicles and materials wisely.
While we anticipate a 5% overall increase in spending in the General Fund for FY
200712008, our careful budgeting and planning will allow us to maintain the
current 57¢ tax rate for the 15th year in row.
With a City Council committed to excellence, dedicated community partners and
employees with a desire to achieve their best and excel, it is little wonder why
North Richland Hills continues to prosper and be the City of Choice to Live, Work
and Play.
Respectfully Submitted,
Larry J. Cunningham
City Manager
FISCAL YEAR 2007 -2008
SCHEDULE 14 - SUMMARY OF REVENUES AND EXPENDITURES
REVENUES
Water Sales and Charges
Sewer Sales and Charges
Miscellaneous
Sub -Total Revenues
Appropriation from Fund Balance
Rate Stabilization
Reserve for Self Insurance
Previous Year Encumbrances
TOTAL REVENUES
EXPENDITURES
Operating
Administration
Public Works
Development
Right of Way Maintenance
Utility Billing & Collections
Budget & Research
Accounting Services
Purchase of Water /Sewer FTW
Purchase of Water /Sewer TRA
Building Services
Non-Departmental
Sub -Total
Other & Reserves
Debt Service
Franchise Fees
Indirect Costs
Payment In Lieu Of Taxes
Transfer from Utility C I P Reserve to
Information Services Fund
Contribution to Equipment Svs.
Transfer to Self Insurance Fund
Market Adjustment
Reserve for Capital Projects
Sub -Total
Previous Year Encumbrances
Sub -Total Expenditures
UTILITY FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
$13,601,134
$16,259,607
$13,677,785
$12,863,232
$15,232,212
7,313,386
7,491,334
7,384,447
7,419,667
7,744,382
704,312
868,566
845,000
11470,540
1,226,833
$21,618,832
$24,619,507
$21,907,232
$21,753,439
$24,203,427
$0 $0 $728,684 $486,329 $0
0 0 36,600 36,600 38,600
36,960
$21,618,832 $24,619,507 $22,672,516 $22,313,328 $24,242,027
$223,961
$244,586
$251,276
$251,276
$266,648
3,471,959
4,012,901
4,262,316
4,285,163
4,392,168
525,520
579,643
674,588
679,585
750,567
124,239
60,785
170,000
170,000
195,800
1,209,881
1,270,130
1,229,970
1,264,408
1,324,121
155,381
170,217
177,888
179,085
185,936
124,720
126,431
133,337
134,643
127,316
3,972,403
3,589,241
3,636,687
3,636,687
4,617,571
5,232,835
6,079,673
6,795,096
6,395,096
7,057,717
889,686
934,170
980,879
980,879
1,078,968
154,621
251,049
374,873
374,873
370,406
$16,085,206
$17,318,826
$18,686,910
$18,351,695
$20,367,218
$474,749
$616,204
$464,438
$464,438
$456,665
615,871
705,119
621,983
600,297
681,095
1,283,271
1,347,435
1,414,807
1,414,807
1,485,548
329,727
344,779
360,000
423,750
423,750
175,000
175,000
175,000
175,000
175,000
50,000
50,000
50,000
50,000
50,000
115,750
34,600
36,600
36,600
38,600
0
0
56,853
0
0
2,489,258
4,027,544
805,925
759,781
521,651
$5,533,626
$7,300,681
$3,985,606
$3,924,673
$3,832,309
$21,618,832 $24,619,507
PROPOSED NEW PROGRAMS /SERVICES
Waterwise Public Education Program
Vibrating Compactor with Remote
36,960
$22,672,516 $22,313,328 $24,199,527
$7,500
35,000
Sub -Total Proposed New Programs /Services
TOTAL EXPENDITURES $21,618,832 $24,619,507 $22,672,516 $22,313,328 $24,242,027
BALANCE $0 $0 $0 $0 $0
FISCAL YEAR 2007 -2008
SCHEDULE 15 - SUMMARY OF REVENUES AND EXPENDITURES
UTILITY FUND -WATER OPERATIONS
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
REVENUES
Water Sales and Charges
Water Sales
$13,427,722
$16,046,613
$13,499,692
$12,687,339
$15,055,912
Water Taps
70,590
75,520
67,593
67,593
68,000
Water Inspection Fees
16,644
50,752
24,000
24,000
24,000
Service Charges
76,492
72,895
75,600
72,900
72,900
Water Wells
9,686
13,827
10,900
11,400
11,400
Sub -Total
$13,601,134
$16,259,607
$13,677,785
$12,863,232
$15,232,212
Miscellaneous
Interest Income
$78,810
$174,112
$135,000
$512,124
$385,683
Late Charges
284,215
281,588
306,000
282,000
282,000
Joint Use Reimbursement- Watauga
34,470
43,966
54,000
91,000
44,000
Subdivision Meter Revenue
64,800
65,100
56,000
56,000
56,000
Sub -Total
Appropriation from Fund Balance
Rate Stabilization
Reserve for Self Insurance Fund
Previous Year Encumbrances
Sub -Total
TOTAL REVENUES
EXPENDITURES
Operating
Administration
Water Operations
Purchase of Water FTW
Purchase of Water TRA
Development
Right of Way Maintenance
Sub -Total
Finance /Utility Collections
Meter Reading
Utility Billing /Customer Service
Utility Collection Services
Accounting Services
Budget & Research
Sub -Total
$462,295 $564,766 $551,000 $941,124 $767,683
$0 $0 $275,000 $275,000 $0
0 0 21,960 21,960 23,160
24,607
$0 $0 $296,960 $321,567 $23,160
$14,063,429 $16,824,373 $14,525,745 $14,125,923 $16,023,055
$134,377
$146,752
$150,766
$150,766
$159,989
2,621,911
3,064,102
3,272,006
3,288,440
3,374,995
2,865,464
2,704,284
2,607,960
2,607,960
3,487,408
3,155,508
3,645,061
3,856,671
3,456,671
3,972,371
315,312
347,786
404,753
407,751
450,340
74,543
36,471
102,000
102,000
117,480
$9,167,115 $9,944,456 $10,394,156 $10,013,588 $11,562,583
$205,945
$210,721
$214,957
$216,386
$223,166
396,087
422,273
389,203
407,500
427,663
123,896
129,085
133,822
134,758
143,644
74,832
75,859
80,002
80,786
76,390
93,229
102,130
106,733
107,451
111,562
$893,989 $940,068 $924,717 $946,881 $982,425
FISCAL YEAR 2007 -2008
SCHEDULE 15 - SUMMARY OF REVENUES AND EXPENDITURES
Building Services
Non-Departmental
Sub -Total
Other & Reserves
Debt Service
Franchise Fees
Indirect Costs
Payment In Lieu Of Taxes
Transfer from Utility C I P Reserve to
Information Services Fund
Contribution to Building /Equip. Svs
Transfer to Self Insurance Fund
Market Adjustment
Reserve for Capital Projects
Sub -Total
Previous Year Encumbrances
Sub -Total Expenditures
UTILITY FUND - WATER OPERATIONS
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
$533,812 $560,502 $588,527 $588,527 $647,381
$92,773 $150,629 $224,924 $224,924 $222,244
$10,687,689 $11,595,655 $12,132,324 $11,773,920 $13,414,633
$284,849
$369,722
$278,663
$278,663
$273,999
397,653
484,738
404,639
380,620
451,677
782,796
821,936
863,033
863,033
906,185
197,836
206,867
216,000
254,250
254,250
105,000
105,000
105,000
105,000
105,000
30,000
30,000
30,000
30,000
30,000
69,450
20,760
21,960
21,960
23,160
0
0
34,112
0
0
1,508,156
3,189,695
440,014
393,870
521,651
$3,375,740
$5,228,718
$2,393,421
$2,327,396
$2,565,922
$24,607
$14,063,429 $16,824,373 $14,525,745 $14,125,923 $15,980,555
PROPOSED NEW PROGRAMS /SERVICES
Waterwise Public Education Program $7,500
Vibrating Compactor with Remote 35,000
Sub -Total Proposed New Programs /Services
TOTAL EXPENDITURES $14,063,429 $16,824,373 $14,525,745 $14,125,923 $16,023,055
BALANCE $0 $0 $0 $D $0
FISCAL YEAR 2007 -2008
SCHEDULE 16 - SUMMARY OF REVENUES AND EXPENDITURES
UTILITY FUND -SEWER OPERATIONS
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
REVENUES
Sewer Sales and Charges
Sewer Sales
$7,219,721
$7,371,282
$7,287,149
$7,322,567
$7,647,282
Sewer Taps
24,400
23,937
22,398
24,000
24,000
Sewer Inspection Fees
14,217
44,039
23,000
23,000
23,000
Service Charges
50,995
48,597
50,400
48,600
48,600
Miscellaneous
4,053
31479
11500
1,500
1,500
Sub -Total
$7,313,386
$7,491,334
$7,384,447
$7,419,667
$7,744,382
Miscellaneous
Interest Income $52,540 $116,074 $90,000 $341,416 $271,150
Late Charges 189,477 187,726 204,000 188,000 188,000
Sub -Total $242,017 $303,800 $294,000 $529,416 $459,150
Annrooriation from Fund Balance
Rate Stabilization
$0
$0
$453,684
$211,329
$0
Reserve for Self Insurance Fund
0
0
14,640
14,640
15,440
Previous Year Encumbrances
1,106,939
884,957
1,028,727
12,353
1,130,163
Sub -Total
$0
$0
$468,324
$238,322
$15,440
TOTAL REVENUES
$7,555,403
$7,795,134
$8,146,771
$8,187,405
$8,218,972
EXPENDITURES
Operating
Administration
$89,584
$97,834
$100,510
$100,510
$106,659
Sewer Operations
850,048
948,799
990,310
996,723
1,017,173
Sewer Treatment FTW
1,106,939
884,957
1,028,727
1,028,727
1,130,163
Sewer Treatment TRA
2,077,327
2,434,612
2,938,425
2,938,425
3,085,346
Development
210,208
231,857
269,835
271,834
300,227
Right of Way Maintenance
49,696
24,314
68,000
68,000
78,320
Sub -Total
$4,383,802
$4,622,373
$5,395,807
$5,404,219
$5,717,888
Finance /Utility Collections
Meter Reading
$137,297
$140,480
$143,304
$144,258
$148,777
Utility Billing /Customer Service
264,058
281,515
259,469
271,668
285,108
Utility Collection Services
82,598
86,056
89,215
89,838
95,763
Accounting Services
49,888
50,572
53,335
53,857
50,926
Budget & Research
62,152
68,087
71,155
71,634
74,374
Sub -Total
$595,993
$626,710
$616,478
$631,255
$654,948
FISCAL YEAR 2007 -2008
SCHEDULE 16 - SUMMARY OF REVENUES AND EXPENDITURES
UTILITY FUND - SEWER OPERATIONS
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
Building Services
$355,874
$373,668
$392,352
$392,352
$431,587
Non - Departmental
$61,848
$100,420
$149,949
$149,949
$148,162
Sub -Total
$5,397,517
$5,723,171
$6,554,586
$6,577,775
$6,952,585
Other & Reserves
Debt Service
$189,900
$246,482
$185,775
$185,775
$182,666
Franchise Fees
218,218
220,381
217,344
219,677
229,418
Indirect Costs
500,475
525,499
551,774
551,774
579,363
Payment In Lieu Of Taxes
131,891
137,912
144,000
169,500
169,500
Transfer from Utility C I P Reserve to
70,000
70,000
70,000
70,000
70,000
Information Services Fund
Contribution to Building /Equip. Svs
20,000
20,000
20,000
20,000
20,000
Transfer to Self Insurance Fund
46,300
13,840
14,640
14,640
15,440
Market Adjustment
0
0
22,741
0
0
Reserve for Capital Projects
981,102
837,849
365,911
365,911
0
Sub -Total
$2,157,886
$2,071,963
$1,592,185
$1,597,277
$1,266,387
Previous Year Encumbrances $12,353
TOTAL EXPENDITURES $7,555,403 $7,795,134 $8,146,771 $8,187,405 $8,218,972
BALANCE $0 $0 $0 $D $0 I
FISCAL YEAR 2007 -2008
SCHEDULE 17 - SUMMARY OF REVENUES AND EXPENDITURES
AQUATIC PARK FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107 FY 2007108
ATTENDANCE 250,682 260,869 257,342 257,342 274,160
I:»►I=10 Lei =V
Operating
Admissions
$1,800,783
$1,958,610
$2,004,658
$2,004,658
$2,265,904
Advanced & Group Sales
905,564
1,155,815
1,003,242
1,003,242
1,192,060
Food and Beverage
489,365
497,646
553,151
553,151
592,980
Library Concessions
0
0
0
0
48,150
Merchandise
103,116
107,527
106,021
106,021
112,611
Lockers
58,061
62,367
59,925
59,925
67,088
Aquatic Classes /Special Events
64,413
91,823
78,985
78,985
0
Sub -Total
$3,421,302
$3,873,788
$3,805,982
$3,805,982
$4,278,793
Other
$608,149
$656,926
$776,040
$724,872
$749,448
Interest Income
$35,921
$120,518
$104,300
$156,975
$118,220
Donations
10,000
20,000
10,000
10,000
10,000
Other
20,765
22,984
10,114
9,348
9,348
Sub -Total
$66,686
$163,502
$124,414
$176,323
$137,568
Previous Year Encumbrances
$0
$0
$0
$2,226
$0
TOTAL REVENUES
$3,487,988
$4,037,290
$3,930,396
$3,984,531
$4,416,361
Operatina
General Services & Utilities
$608,149
$656,926
$776,040
$724,872
$749,448
Public Grounds /Aquatics /Maint.
777,308
847,169
854,415
860,790
899,526
Business & Office Administration
391,123
368,673
417,130
437,755
446,900
Gift Shop /Concessions
375,148
384,726
430,913
404,150
427,705
Library Concessions
0
0
0
0
38,161
Sales /Special Events/Admissions
220,816
232,379
270,812
261,036
261,516
Sub -Total
$2,372,544
$2,489,873
$2,749,310
$2,688,603
$2,823,256
Other & Reserves
Debt Service
$391,377
$401,900
$498,237
$495,366
$543,179
Infrastructure Reserve Payment
50,000
0
0
0
0
Indirect Costs
94,588
97,426
102,297
102,297
107,412
Market Adjustment
0
0
9,313
0
0
Transfer Out - PARD
0
0
0
0
60,000
Reserve For:
Infrastructure & Major Repairs
325,000
325,000
325,000
375,000
375,000
Park Expansion
197,053
718,075
218,179
245,205
432,522
Insurance
50,000
0
0
50,000
50,000
Non - Departmental
7,426
5,016
28,060
28,060
24,992
Sub -Total
$1,115,444
$1,547,417
$1,181,086
$1,295,928
$1,593,105
TOTAL EXPENDITURES
$3,487,988
$4,037,290
$3,930,396
$3,984,531
$4,416,361
Previous Year Encumbrance
$2,226
TOTAL EXPENDITURES
$3,487,988
$4,037,290
$3,930,396
$3,984,531
$4,416,361
BALANCE
$0 $0 $0 $0 $0
FISCAL YEAR 2007 -2008
SCHEDULE 18 - SUMMARY OF REVENUES AND EXPENDITURES
GOLF COURSE FUND
ADOPTED REVISED
ACTUAL ACTUAL BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107
ROUNDS
REVENUES
Green Fees
Pro Shop
Driving Range
Carts
Food & Beverage
Gas Development Fund
Economic Development
Sales Tax Revenue
General Fund Loan
Other Revenue
Appropriation of Fund Balance
TOTAL REVENUES
COST OF GOODS SOLD
Pro Shop
Food & Beverage
TOTAL COGS
NET REVENUES
EXPENDITURES
Operating
Pro Shop
Driving Range
Golf Carts
Course Maintenance
Food & Beverage
General & Administrative
Fixed Charges
Capital
Subtotal
Other & Reserves
Debt Service
Payment to Interdepartmental Loans
Water Fund
General Fund
Equipment
Reserve for Equipment/CIP
Subtotal
TOTAL EXPENDITURES
BALANCE
PROPOSED
BUDGET
FY 2007108
50,187
39,604
55,000
50,865
52,000
$1,005,605
$803,089
$1,161,591
$936,759
$1,165,764
315,923
281,780
364,129
303,654
346,632
66,807
57,251
80,009
86,172
80,400
352,949
255,909
435,600
446,286
455,000
441,429
349,518
500,380
462,277
501,950
0
0
147,250
0
0
0
550,000
0
0
0
0
0
0
0
162,000
0
48,877
34,364
34,958
29,661
305,141
0
0
87,839
0
$2,487,854
$2,346,424
$2,723,323
$2,357,945
$2,741,407
$130,466
119,800
$111,258
83,032
$158,139
140,724
$115,352
148,793
$141,960
142,980
$250,266
$194,290
$298,863
$264,145
$284,940
$2,237,588
$2,152,134
$2,424,460
$2,093,800
$2,456,467
$263,670
$248,916
$335,518
$315,059
$377,220
11,007
9,729
12,000
18,970
24,800
181,606
117,305
151,506
174,204
164,643
594,024
562,514
555,309
528,613
598,240
161,575
142,806
163,441
169,756
174,237
205,285
191,983
205,915
190,004
205,352
147,600
95,596
103,920
111,520
111,520
0
52,142
147,250
0
162,000
$1,564,767
$1,420,991
$1,674,859
$1,508,126
$1,818,012
523,851 515,499 545,605 545,605 549,246
50,242
50,242
50,242
0
50,242
56,453
28,227
0
0
0
42,275
41,172
40,069
40,069
38,967
0
96,003
113,685
0
0
$672,821
$731,143
$749,601
$585,674
$638,455
$2,237,588
$2,152,134
$2,424,460
$2,093,800
$2,456,467
$0 $0 $0 $0 $0
FISCAL YEAR 2007 -2008
SCHEDULE 19 - SUMMARY OF REVENUES AND EXPENDITURES
BUILDING SERVICES FUND
Other
ADOPTED
REVISED
PROPOSED
Investment Income
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Transfer from General Fund
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
REVENUES
0
0
200,000
200,000
0
Charges for Service
$39,432
$162,827
$248,675
$254,095
$63,335
General Fund
$787,377
$629,196
$460,656
$460,656
$529,754
Utility Fund
889,686
934,170
980,879
980,879
1,078,968
Sub -Total
$1,677,063
$1,563,366
$1,441,535
$1,441,535
$1,608,722
Other
Investment Income
$39,432
$62,827
$48,675
$54,095
$63,335
Transfer from General Fund
0
100,000
0
0
0
Transfer from Capital Project Savings
0
0
200,000
200,000
0
Sub -Total
$39,432
$162,827
$248,675
$254,095
$63,335
Appropriation from Fund Balance
$151,069
$52,022
$60,952
$50,416
$58,207
Building Services Fund Reserves
$0
$14,990
$331,449
$239,698
$433,752
Previous Year Encumbrances
0
0
0
20,849
0
Sub -Total
$0
$14,990
$331,449
$260,547
$433,752
TOTAL REVENUES $1,716,495 $1,741,183 $2,021,659 $1,956,177 $2,105,809
EXPENDITURES
Operating
General Services
$130,520
$152,205
$149,968
$148,203
$158,767
Building Services
1,234,906
1,402,206
1,606,739
1,553,558
1,621,035
Transfer to Capital Budget
200,000
134,750
204,000
204,000
267,800
Sub -Total
$1,565,426
$1,689,161
$1,960,707
$1,905,761
$2,047,602
Other & Reserves
Debt Service
$43,607
$43,808
$40,703
$40,703
$50,327
Market Adjustment
0
0
10,536
0
0
Other
8,269
8,214
9,713
9,713
7,880
Reserve for Capital Projects
99,193
0
0
0
0
Sub -Total Other
$151,069
$52,022
$60,952
$50,416
$58,207
Previous Year Encumbrance $20,849
Sub -Total Expenditures $1,716,495 $1,741,183 $2,021,659 $1,956,177 $2,105,809
PROPOSED NEW PROGRAMS /SERVICES
New Library Building Operations and Maintenance:
Maintenance Workers (1 Full -Time, 1 Part -Time both starting January) 43,634
Additional Electricity Usage 37,500
Equipment, Supplies and Services 17,400
Additional Transfer from General Fund (98,534)
Sub -Total Proposed New Programs /Services
TOTAL EXPENDITURES $1,716,495 $1,741,183 $2,021,659 $1,956,177 $2,105,809
BALANCE $0 $0 $0 $D $0 1
FISCAL YEAR 2007 -2008
SCHEDULE 20 - SUMMARY OF REVENUES AND EXPENDITURES
EQUIPMENT SERVICES FUND
TOTAL REVENUES $2,059,708 $2,549,836 $2,522,589 $2,630,367 $2,887,086
I=r,4 »0I11k0J *K
Ogeratina
General Services
$146,090
$159,362
ADOPTED
REVISED
PROPOSED
Equipment Services Operations
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
Equipment Purchases
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
REVENUES
0
0
322,980
322,980
400,124
Charaes for Service
0
0
D
0
0
Transfers From:
$1,718,048
$1,837,324
$2,223,275
$2,329,711
$2,554,946
General Fund
$748,880
$665,003
$711,553
$711,553
$782,708
Utility Fund
875,211
932,976
994,785
994,785
1,094,262
Utility C I P 1 Utility Construction
128,523
129,542
138,610
138,610
152,471
Crime Control & Prevention District
102,462
101,478
81,831
81,831
90,014
Park & Recreation Devlp. Fund
38,987
63,464
106,831
67,906
74,696
Other Funds
23,307
32,915
35,218
35,218
38,740
Sub -Total
$1,917,370
$1,925,378
$2,068,828
$2,029,903
$2,232,891
Other
$2,059,708
$2,549,836
$2,522,589
$2,630,367
$2,875,586
Investment Income
$58,358
$85,565
$78,225
$78,225
$79,800
Sale of City Property
33,980
18,086
30,000
43,000
67,000
Other
0
40,807
0
25,000
63,600
Insurance Settlement
0
0
0
248,146
0
Transfer from General Fund
0
480,000
0
0
0
Transfer from Utility Fund
50,000
0
50,000
50,000
50,000
Transfer from CCD
0
0
25,000
25,000
75,000
Transfer from Self Insurance Fund
0
0
0
50,000
0
Sub -Total
$142,338
$624,458
$183,225
$519,371
$335,400
Appropriation from Fund Balance
Equipment Services Fund Reserves
$0
$0
$270,536
$60,509
$318,795
Previous Year Encumbrances
0
0
0
20,584
0
Sub -Total
$0
$0
$270,536
$81,093
$318,795
TOTAL REVENUES $2,059,708 $2,549,836 $2,522,589 $2,630,367 $2,887,086
I=r,4 »0I11k0J *K
Ogeratina
General Services
$146,090
$159,362
$157,492
$155,519
$166,915
Equipment Services Operations
1,237,554
1,394,517
1,583,603
1,712,012
1,638,207
Equipment Purchases
334,404
283,445
159,200
139,200
349,700
Police Vehicles /Equipment
0
0
322,980
322,980
400,124
Fire Vehicles/Equipment
0
0
D
0
0
Sub -Total
$1,718,048
$1,837,324
$2,223,275
$2,329,711
$2,554,946
Other & Reserves
Debt Service
$102,648
$98,355
$275,116
$270,426
$312,893
Market Adjustment
0
0
14,552
0
0
Other
8,143
8,047
9,646
9,646
7,747
Equipment Services Reserve
230,869
606,110
0
0
0
Sub -Total
$341,660
$712,512
$299,314
$280,072
$320,640
Previous Year Encumbrances
20,584
Sub -Total Expenditures
$2,059,708
$2,549,836
$2,522,589
$2,630,367
$2,875,586
PROPOSED NEW PROGRAMS /SERVICES
Fuel System Upgrade (Mandate)
$11,500
Sub -Total Proposed New Programs /Services
$11,500
TOTAL EXPENDITURES
$2,059,708
$2,549,836
$2,522,589
$2,630,367
$2,887,086
BALANCE $0 $0 $0 $0 $0
REVENUES
Telecommunications
Transfer From:
General Fund
Utility Fund
Other Funds
Sub -Total
Computers
Transfer From:
General Fund
Utility Fund
Crime Control District
Other Funds
FISCAL YEAR 2007 -2008
SCHEDULE 21 - SUMMARY OF REVENUES AND EXPENDITURES
INFORMATION SERVICES FUND
ADOPTED REVISED
ACTUAL ACTUAL BUDGET BUDGET
FY 2004105 FY 2005106 FY 2006107 FY 2006107
PROPOSED
BUDGET
FY 2007108
$226,071 $237,376 $249,246 $249,246 $274,171
49,057 51,513 53,415 53,415 58,757
53,371 56,041 58,843 58,843 64,727
$328,499 $344,930 $361,504 $361,504 $397,655
$851,539
$757,862
$795,755
$795,755
$875,331
476,560
446,436
468,758
468,758
515,634
98,996
106,494
111,819
111,819
123,001
227,131
219,089
230,043
230,043
253,047
Sub -Total $1,654,226 $1,529,881 $1,606,375 $1,606,375 $1,767,013
Other Revenues
Interest Income
$30,300
$105,792
$106,485
$106,485
$85,100
Transmitter Lease
123,819
118,058
75,000
75,000
75,000
Other Income
65,115
70,669
9,000
9,000
9,000
Transfer From Utility Fund Reserve
175,000
175,000
175,000
175,000
175,000
Appropriation of Fund Balance
0
0
0
0
312,533
Appropriation - PY Encumbrances
0
0
0
472,679
0
Sub -Total
$394,234
$469,519
$365,485
$838,164
$656,633
TOTAL REVENUES
$2,376,959
$2,344,330
$2,333,364
$2,806,043
$2,821,301
EXPENDITURES
Operating
General Services
$173,811
$183,136
$193,753
$194,938
$204,620
Major Computer Systems
329,568
324,273
301,615
302,494
302,117
Microcomputer Systems
435,607
341,406
598,723
601,030
821,664
Telecommunications
232,661
231,624
298,875
299,045
361,920
Data Network
306,883
267,797
422,202
424,315
485,548
GIS System
152,624
196,961
248,375
250,116
231,153
Public Safety
180,850
192,174
243,483
244,291
265,722
Sub -Total $1,812,004 $1,737,371 $2,307,026 $2,316,229 $2,672,744
FISCAL YEAR 2007 -2008
SCHEDULE 21 - SUMMARY OF REVENUES AND EXPENDITURES
INFORMATION SERVICES FUND
ADOPTED
REVISED
PROPOSED
ACTUAL
ACTUAL
BUDGET
BUDGET
BUDGET
FY 2004105
FY 2005106
FY 2006107
FY 2006107
FY 2007108
Other & Reserves
Market Adjustment 0
0
16,176
0
0
Other 5,553
7,968
10,162
10,162
7,157
Reserve for Systems Improvements 559,402
598,991
0
148,373
0
Sub -Total $564,955
$606,959
$26,338
$158,535
$7,157
Previous Year Encumbrances
$472,679
Sub -Total Expenditures $2,376,959
$2,344,330
$2,333,364
$2,947,443
$2,679,901
PROPOSED NEW PROGRAMS /SERVICES
Transfer from General Fund Reserves
($141,400)
Technology Productivity Enhancements
LaserFiche Workflow Software - Court
$25,000
Telestaff Scheduling Software - Police
$53,000
Toughbook Laptops (4) - Building Inspections
$36,400
Streaming Video Service - Communications
$27,000
Sub -Total Proposed New Programs /Services
($141,400)
$141,400
TOTAL EXPENDITURES $2,376,959
$2,344,330
$2,333,364
$2,806,043
$2,821,301
BALANCE $0
$0
$0
$0
$0
FISCAL YEAR 2007 -2008
SCHEDULE 22 - SUMMARY OF REVENUES AND EXPENDITURES
REVENUES
Allocations
Health /Medical
Workers' Compensation
General Liability/Unemployment
Properly Insurance
Sub Total
Other
Interest Income
Transfer from General Fund
Transfer from Utility Fund
Expenditure Reimbursement
Sub Total
Appropriation from Fund Balance
Transfer to Equipment Services
PY Encumbrances
Sub Total
I TOTAL REVENUES
EXPENDITURES
Operatina
Health/Medical
Workers' Compensation
Other Insurance
Personnel Expenses
Life Insurance Premiums
Sub Total
I Reserves & Other Expenditures
Transfer to Equipment Services
Market Adjustment
Tuition Reimbursement
Reserve for Insurance Claims
Previous Year Encumbrances
Sub Total
I TOTAL EXPENDITURES
I BALANCE
SELF INSURANCE FUND
ADOPTED REVISED PROPOSED
ACTUAL ACTUAL BUDGET BUDGET BUDGET
FY 2004/05 FY 2005106 FY 2006107 FY 2006107 FY 2007108
$5,371,853
$6,121,107
$6,519,926
$6,519,926
$7,152,897
759,099
615,657
507,782
507,782
522,486
189,251
304,146
309,290
294,340
268,537
160,822
81,624
96,409
101,795
95,738
60,411
52,390
55,120
55,120
57,629
$6,481,025
$7,122,534
$7,433,407
$7,423,843
$8,039,658
$37,587
$73,306
$17,385
$71,215
$35,319
372,250
103,800
109,800
109,800
115,800
115,750
34,600
36,600
36,600
38,600
0
287,258
0
15,739
0
60,411
52,390
55,120
55,120
57,629
$525,587
$498,964
$163,785
$233,354
$189,719
$0
$0
$0
$50,000
$0
0
0
0
10,000
0
299,007
299,103
380,417
380,417
372,565
$0
$0
$0
$60,000
$0
60,411
52,390
55,120
55,120
57,629
$7,006,612
$7,621,498
$7,597,192
$7,717,197
$8,229,377
$5,248,255
$5,629,623
$6,040,491
$6,071,491
$6,631,637
464,717
538,504
476,139
476,139
491,398
299,007
299,103
380,417
380,417
372,565
409,933
368,573
452,149
456,136
483,148
60,411
52,390
55,120
55,120
57,629
$6,482,323
$6,888,193
$7,404,316
$7,439,303
$8,036,377
$0
$0
$0
$50,000
$0
0
0
6,690
0
0
0
0
3,186
3,186
0
524,289
733,305
183,000
214,708
193,000
10,000
$524,289
$733,305
$192,876
$277,894
$193,000
$7,006,612
$7,621,498
$7,597,192
$7,717,197
$8,229,377
$0 $0 $0 $0 $0
August 27, 2007
Honorable Mayor and Members of the City Council
City of North Richland Hills
North Richland Hills, Texas
The proposed Capital Projects Budget for Fiscal Year 2007/2008 is submitted herein.
This budget identifies major projects and items not included directly in the Annual
Operating Budget. The Capital Projects Budget provides for major long -life equipment
used in daily operations, funding for the construction and renovation of major facilities
and infrastructure, and for multi -year planning studies. Primary sources of funding for
these projects are: General Obligation Bonds, Certificates of Obligation, transfers from
operating funds, Permanent Street Maintenance capital funds, Park and Recreation
half -cent sales tax funds, capital reserve funds, and Federal and State grants.
The proposed Capital Projects Budget for 2007/2008 totals $31,643,521. This budget
contains new and continuing projects in all areas of City operations. Some projects were
selected following City Council budget discussions, others were authorized by voters
during past bond elections, and still others were identified by City departmental
evaluation and examination of needs. Citizens voted to approve a bond package for
City infrastructure /facility improvements valued at approximately $37.2 million in
February 2003.
Debt issuance for 2007/2008 is $7,990,200, comprising $3,478,000 in general obligation
bonds and $4,512,200 in certificates of obligation. General obligation bonds and
certificates of obligation will be used for continuing projects and new projects that will
begin in 200712008.
The general obligation bond funding for continuing and new projects is $3,478,000.
These projects include North Tarrant Parkway Street Improvements (Davis to Whitley
Road), Douglas Lane Street and Utility Improvements (Hightower Dr. to Starnes Rd.)
and Dick Lewis and Holiday Lane Signal, Street and Utility Improvements.
Certificates of obligation will be issued for $4,512,200; $942,200 of this issuance will
fund part of the costs of the Douglas Lane Street and Utility Improvements and part of
the Rufe Snow Street and Utility Improvements (Mid- Cities to Hightower), $500,000 will
fund the Iron Horse Golf Course Drainage Improvements and $600,000 will fund
projects like Admundson Elevated Tank Rehabilitation and water lines around Holiday
Lane. Certificates of obligation in the amount of $185,000 will fund additional restrooms
and the design of a new park attraction at NRH20 Aquatic Park. The design of the new
recreation center will require $2,000,000 in certificates for 200712008. The remaining
amount will replace vehicles and equipment.
The City Council has recognized the importance of dedicating funds on an annual basis
to enhance the City's efforts for the major repair and preventive maintenance of City
streets by authorizing the creation of a Permanent Street Maintenance Fund. With over
213 miles of streets and their aging, it is important to conduct preventive maintenance
that will delay more costly street reconstruction and extend the life of the current street
system. The proposed 2007/2008 level of funding is $800,000. These funds will allow us
to improve the overall condition of approximately 44 streets. The City Council also
recognizes the importance of dedicating funds on an annual basis to improve City
sidewalks. This project constructs new sidewalks in high pedestrian areas of the City.
The proposed 2007/2008 level of funding for this project is $50,000, and the source of
funding is previously approved allocations from the General Fund "pay -as- you -go"
Capital Projects Reserve.
The Reserve for Capital Projects was established by the City Council in 1998/1999 as a
"pay -as- you -go" way to address smaller capital improvement needs. It has collected
approximately $4.2 million since inception. The Sign Removal Assistance Program also
uses these funds.
Staff has updated the ten -year Equipment Replacement and Building Services Plan,
which City Council approved in 199611997. The Building Services Pay -as- you -go Plan
estimates almost $24 million in expenditures over the next ten years for building
services operations and capital maintenance to protect our investment in City facilities.
The Equipment Services Plan estimates the replacement of $16.8 million in equipment
and another $26.5 million for equipment maintenance over the next ten years. Of this
$67.3 million total, $59.9 million is pay -as- you -go.
The City Council has shown its commitment to this community by continuing to ensure
the maintenance and appearance of our City facilities. I want to thank Council for their
efforts to communicate to management their priorities for the capital budget. City staff
will continue to monitor the condition of all our infrastructure and facilities and make
recommendations based on needs and available resources in the Annual Capital
Projects Budget.
Respectfully submitted,
Larry J. Cunningham
City Manager
Summary of Project Expenditures
2007/2008 Capital Improvement Program
Program
Street & Sidewalk Projects
Drainage Projects
Utility Projects
Parks & Recreation Projects
Aquatic Park Projects
Municipal Facility Projects
Major Capital Equipment Program
Economic Development Projects
CIP Personnel
Total CIP Project Expenditures
Project
Proposed
Estimated
Remaining
Total
To Date
2007/2008
2008/2009
Amount
Expenditures
$22,147,500
$11,261,458
$26,664,820
$28,578,900
$88,652,678
300,000
975,000
0
2,740,000
4,015,000
1,205,000
4,193,205
4,891,039
49,679,154
59,968,398
1,338,582
1,759,285
1,941,496
13,789,288
18,828,651
0
610,000
1,865,000
0
2,475,000
7,520,000
6,843,641
11,940,000
11,400,000
37,703,641
336,000
1,663,022
60,000
0
2,059,022
320,000
3,555,000
275,000
0
4,150,000
782,231
782,910
828,306
877,471
3,270,917
$33,949,313
$31,643,521
$48,465,661
$107,064,813
$221,123,307
Summary of Project Funding
2007/2008 Capital Improvement Program
UTILITY PROJECTS
Certificates of Obligation
Funding
Proposed
Estimated
Remaining
Total
Utility Operations for Capital Projects
To Date
2007/2008
2008/2009
Amount
Funds
STREET & SIDEWALK PROJECTS
281,518
0
0
0
281,518
G.O. Bonds, Future Issuance
$0
$3,478,000
$3,551,560
$17,056,000
$24,085,560
G.O. Bonds, Existing Funds
7,957,305
0
0
0
7,957,305
Certificates of Obligation, Future Issuance
0
942,200
52,800
1,715,000
2,710,000
Certificates of Obligation, Existing Funds
3,732,331
0
0
0
3,732,331
Utility Operations for Capital Projects
850,000
298,440
0
1,400,000
2,548,440
Project Savings Reserve
1,644,167
770,500
65,000
174,000
2,653,667
General Fund Reserve
800,000
850,000
0
0
1,650,000
Traffic Safety Fund Reserve
0
170,000
115,000
0
285,000
Pay -as- you -go Reserve for CIP
100,000
104,000
102,000
0
306,000
Grant Funds
23,519,475
1,199,400
12, 062, 800
3,130, 500
39,912,175
Intergovernmental
362,500
0
2,449,700
0
2,812,200
Certificates of Obligation
$38,965,778
$7,812,540
$18,398,860
$23,475,500
$88,652,678
DRAINAGE PROJECTS
$0
$610,000
$1,865,000
$0
$2,475,000
G.O. Bonds, Future Issuance
$0
$0
$0
$2,500,000
$2,500,000
Certificates of Obligation, Future Issuance
0
500,000
0
0
500,000
G.O. Bonds, Existing Funds
240,000
0
0
0
240,000
Project Savings Reserve
345,000
430,000
0
0
775,000
Reserves
$585,000
$930,000
$0
$2,500,000
$4,015,000
UTILITY PROJECTS
Certificates of Obligation
$0
$600,000
$4,053,844
$33,495,824
$38,149,668
Utility Operations for Capital Projects
2,485,170
1,015,000
0
0
3,500,170
Project Savings Reserve
281,518
0
0
0
281,518
Grant Funds
238,482
0
0
0
238,482
Impact Fees
94,335
1,138,700
1,102,195
14,833,330
17,168,560
EPA Surcharge
630,000
0
0
0
630,000
$3,729,505
$2,753,700
$5,156,039
$48,329,154
$59,968,398
PARKS & RECREATION PROJECTS
Sales Tax- Park Development
$2,396,387
$816,900
$449,135
$12,065,755
$15,728,177
Grant Funds
330,481
459,103
1,158, 082
1,152, 808
3,100,474
$2,726,868
$1,276,003
$1,607,217
$13,218,563
$18,828,651
AQUATIC PARK PROJECTS
Expansion Reserve
$0
$425,000
$0
$0
$425,000
Infrastructure Reserve
0
0
0
0
0
Certificates of Obligation
0
185,000
1,865,000
0
2,050,000
$0
$610,000
$1,865,000
$0
$2,475,000
MUNICIPAL FACILITY PROJECTS
Permanent Building Maintenance Reserve
$0
$267,800
$0
$0
$267,800
G.O. Bonds
0
0
1,550,000
0
1,550,000
Certificates of Obligation
10,200,000
2,000,000
18,800,000
0
31,000,000
Reserves
0
765,200
0
0
765,200
Other
725,914
2,794,727
600,000
0
4,120,641
$10,925,914
$5,827,727
$20,950,000
$0
$37,703,641
Summary of Project Funding
2007/2008 Capital Improvement Program
Funding
Proposed
Estimated
Remaining
Total
To Date
2007/2008
2008/2009
Amount
Funds
MAJOR CAPITAL EQUIPMENT PROGRAM
Certificates of Obligation
$440,000
$284,266
$0
$0
$724,266
Information Services Reserve
380,850
107,000
0
0
487,850
Other Reserves
0
593,487
0
0
593,487
Other
120,000
73,419
60,000
0
253,419
$940,850
$1,058,172
$60,000
$0
$2,059,022
ECONOMIC DEVELOPMENT CAPITAL PROJECTS
General Fund Reserve
$3,085,000
$0
$0
$0
$3,085,000
Sales Tax - Economic Development
450,000
200,000
275,000
0
925,000
Gas Fund Reserves
0
100,000
0
0
100,000
General Fund Pay -as- you -go Reserve
20,000
20,000
0
0
40,000
$3,555,000
$320,000
$275,000
$0
$4,150,000
CIP PERSONNEL
Utility Funds for Operations
$371,825
$369,480
$394,204
$421,414
$1,556,923
Project Savings Reserves
410,406
41 3,430
434,102
456,057
1,713,994
$782,231
$782,910
$828,306
$877,471
$3,270,917
TOTAL CAPITAL IMPROVEMENT PROGRAM
G.O. Bonds, Future Issuance
$0
$3,478,000
$5,101,560
$19,556,000
28,135,560
G.O. Bonds, Existing Funds
8,197,305
0
0
0
8,197,305
Certificates of Obligation, Future Issuance
0
4,511,466
24,771,644
35,210,824
64,493,934
Certificates of Obligation, Existing Funds
14,372,331
0
0
0
14,372,331
Sales Tax
2,846,387
1,516,900
1,324,135
12, 065, 755
17, 753,177
Utility Operations for Capital Projects
3,706,995
1,682,920
394,204
1,821,414
7,605,533
Reserves
7,066,941
5,016,417
716,102
630,057
13,429,516
Grant Funds
24,088,438
1,699,272
13,220,882
4,283,308
43,291,900
Other
1,932,749
3,466,077
3,611,895
14,833,330
23,844,051
Total Project Funding
$62,211,146
$21,371,052
$49,140,422
$88,400,688
$221,123,307
Map Pg.
I.O. No.
Continuina Proiects
Schedule 1
2007/2008 Street & Sidewalk Capital Projects
Budget Summary
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount
1
9
Davis Blvd. Lane Expansion [TEA -21] [Tx DOT]
$80,000
$480,000
$490,000
$0
2
11
Davis Blvd /Mid- Cities Blvd Intersection TEA -21
150,000
1,030,000
820,000
0
3
13
Forest Glenn Drive /Lost Maple Drive Intersection
115,000
5,000
0
0
4
15
Grand Avenue Street and Utility Improvements
315,000
30,000
0
0
5
17
Jackie Lee Glenview Drive to Dead End CDBG
0
267,528
0
0
6
19
Mark Court Street Improvements
190,000
10,000
0
0
7
21
NRH Park and Ride CMAQ
0
100,000
200,000
0
8
23
North Tarrant Pkwy. Street Imp. Davis to Whitle Rd.
1,150,000
687,500
17,462,500
2,000,000
9
25
Rita Beth Glenview Drive to Dead End CDBG
130,000
170,000
0
0
10
27
Rufe Snow Dr. Street & Utility Imp. 820 to Mid - Cities
10,844,000
2,000,000
0
0
11
29
Rufe Snow Dr. Street & Uti lity Im Karen to 820
360,000
525,950
0
0
12
31
Rufe Snow Dr. Street & Utility Imp. (Mid- Cities to Hightower)
542,500
2,057,500
6,000,000
5,127,000
13
33
Rufe Snow Dr. Bride I 820 ISTEA
6,174,000
1,000,000
0
0
14
35
Rufe Snow Dr. Landscape Phase I (Glenview to Karen)
40,000
10,000
0
0
15
37
Rufe Snow Dr. Streetsca e IH 820 to Mid Cities Blvd
500,000
100,000
0
0
16
39
iSignalization (Holiday/Chapman/Meadow)
110,000
285,000
0
0
17
1 41
ISi gn alization Mid - Cities Blvd Winter Park TEA -21
30,000
124,800
0
0
18
1 43
JSi mmons Drive Mid - Cities to New Librar
715,000
8 0,000
0
0
19
45
Smithfield Road (Bu rsey to Existing Smithfield)
102,000
102,000
102,000
0
Total Continuing Projects
Preventive Maintenance Proiects
Total
$1,050,000
2,000,000
120,000
345,000
267,528
200,000
300,000
21,300,000
300,000
12,844,000
885,950
13,727,000
7,174,000
50,000
600,000
395,000
154,800
795,000
306,000
$21,547,500 $9,065,278 $25,074,500 $7,127,000 $62,814,278
Total Preventive Maintenance Projects
New Proiects
$0
47
Preventive Sidewalk Maintenance Projects (2
$0
$50,000
600,000
200,000
21
49
Preventive Street Maintenance Projects 2007
0
800,000
0
800,000
22
51
Preventive Street Maintenance Projects (2008)
0
800,000
$600,000
$1,050,000
Total Preventive Maintenance Projects
New Proiects
$0
$50,000
$0
$0
$50,000
600,000
200,000
21
0
Dou las Lane Hi htower Drive to Starnes Road
0
800,000
0
800,000
22
0
Holiday Lane /Dick Lewis Dr. Si nal, Street & Utility Imp.
0
800,000
$600,000
$1,050,000
$0
$0
$1,650,000
20
53
Charles Street Jerrell St. to Marie St. CDBG
$0
$31,880
$127,520
$0
21
55
Dou las Lane Hi htower Drive to Starnes Road
0
342,200
202,800
1,405,000
22
57
Holiday Lane /Dick Lewis Dr. Si nal, Street & Utility Imp.
0
247,600
0
0
-
59
School Zone Beacon Installation
0
59,500
0
0
23
61
Sh ady Grove Rd. Street Im Davis to Cla - Hibbins
0
130,000
900,000
0
63
ISignal Tinninq Synchronization Update
0
0
0
24
65
Si nalization Davis Blvd. Burse Rd.
0
50,000
0
25
67
Si nalization Precinct Line Rd. Amundson Dr.
0
A85,000
65,000
0
26
69
Si nalization Precinct Line Rd. Rumfield Rd.
0
65,000
0
$159,400
1,950,000
247,600
59,500
1,030,000
80,000
135,000
150,000
150,000
Total New Projects $0 $1,146,180 $1,410,320 $1,405,000 $3,961,500
Schedule 1
2007/2008 Street & Sidewalk Capital Projects
Budget Summary
Map Pg. Project Proposed Estimated Remaining
I.O. No. To Date 2007/2008 2008/2009 Amount Total
Future Proiects
27
$0
Briley Drive Lariat Trail to Rufe Snow Drive
$0
$0
$0
$500,000
28
0
Clo ce Court Northeast Loop 820 to Maplewood Ave
0
0
0
750,000
29
G.O. Bonds, Existin q Funds 1994 Pro ram
Colorado Blvd. Harwood Rd to Grapevine Hwy)
0
0
0
800,000
30
0
Boulevard 26 Widening (I.H. 820 to Precinct Line)
0
0
0
2,800,000
31
1,715,000
Boulevard 26/Harwood Road Intersection
0
0
0
1,000,000
32
850,000
Hightower Drive, Section C (Smithfield to Davis)
0
0
0
1,020,000
33
65,000
Hightower Drive, Section D (Stonybrooke to Eden)
0
0
0
840,000
34
Pa -as- ou- go Reserve for Capital I provern ents
Hol id ay Lane Street I pr., Al I.H. 820 to Dick Lewis
0
0
180,000
397,400
35
50,000
IH 820 South Access Improvements TxDOT
0
0
0
645,500
36
0
Mackey Drive (Briley Drive to Glenview Drive
0
0
0
620,000
37
567,528
Meadowlakes Drive Bride I.H. 820 ) [TxDOT]
0
0
0
485,000
38
12,062,800
Starnes Road Rufe Snow Drive to Crosstimbers Lane
0
0
0
600,000
39
City of Keller
ITabor Street Rufe Snow Drive to Steven Street
0
0
0
400,000
40
Terry Drive Susan Lee Lane to North Richland Blvd
0
0
0
375,000
41
Trinidad Drive Rufe Snow Drive to Holiday Lane
0
0
0
1,110,000
42
Yarmouth Ave Mid - Cities Blvd to Newcastle Place
0
0
0
540,000
-
Unspecified Street Projects
0
0
0
7,164,000
Total Future Projects
Total Project Costs
Sources of Funds
$500,000
750,000
800,000
2,800,000
1,000,000
1,020,000
840,000
577,400
645,500
620,000
485,000
600,000
400,000
375,000
1,110,000
540,000
7,164,000
$0 $0 $180,000 $20,046,900 $20,226,900
$22,147,500 $11,261,458 $26,664,820 $28,578,900 $88,652,678
G.O. Bonds, Future Issuance 2003 Pro ram
$0
$3,300,000
$3,371,560
$16,809,000
G.O. Bonds, Existin Funds 2003 Pro ram
3,970,000
0
0
0
G.O. Bonds, Future Issuance 1994 Pro ram
0
178,000
180,000
247,000
G.O. Bonds, Existin q Funds 1994 Pro ram
3,518,805
0
0
0
G.O. Bonds, Existing Funds (19 85 Program)
468,500
0
0
0
Certificates of Obli ation, Future Issuance
0
942,200
52,800
1,715,000
Certificates of Obli ation, Existinq Funds
3,732,331
0
0
0
Uti lity 0 perati ons for Cap ital Proj ects
850,000
298,440
0
1,400,000
Project Savin s
1,644,167
794,100
65,000
150,400
Traffic Safety Fund Reserves
0
170,000
115,000
Pa -as- ou- go Reserve for Capital I provern ents
100,000
104,000
102,000
0
Permanent Sidewalk Maintenance Fund
0
50,000
0
0
Permanent Street Maintenance Fund
800,000
800,000
0
0
ISTEA Grant Funds
13,591,107
0
0
0
CDBG Funds
567,528
159,400
0
0
TEA- 21 Fundinq
1,645,840
800,000
12,062,800
2,000,000
TxDOT Fundin
7,715,000
240,000
0
1,13"0,50
City of Keller
362,500
0
2,449,700
$23,480,560
3,970,000
605,000
3,518,805
468,500
2,710,000
3,732,331
2,548,440
2,653,667
285,000
306,000
50,000
1,600,000
13,591,107
726,928
16,508,640
9,085,500
2,812,200
Total Sources of Funds $38,965,778 $7,836,140 $18,398,860 $23,451,900 $88,652,678
Schedule 2
2007/2008 Drainage Capital Projects
Budget Summary
Map Pg.
Project
Proposed
Estimated
Remaining
I.O. No.
To Date
2007/2008
2008/2009
Amount Total
Continuing Projects
0
74,500
0
0
F—T773TC—h annel Cleanin q 1 Street Draina e Im 2007
$300,000
$45,000
$0
$0 $345,000
Total Continuing Projects
$300,000
$45,000
$0
$0 $345,000
New Projects
75 1 1 77 Icon l in
Horse Course Drainae m m
Imp. 500,000 (2008) $ 0 $430,000
500,000 $0 $ $
0 500,000
Total New Projects
$0 $930,000 $0 $0 $930,000
Future Projects
3 Mte w Estates Ch n nel
ladowvi Creek g m
veents so
0 0 $ $240,000 $0 2,500,000 2,500,000
Total Future Projects
Total Project Costs
Sources of Funds
G. 0. Bonds, Future Issuance 2003 Pro ram
Certificates of ON iq ati on, Future Issuance
G. 0. Bonds, Existin q Funds 1994 Pro ram
G. 0. Bonds, Existin q Funds 1985 Pro ram
Project Savin s
$0 $0 $0 $2,740,000 $2,740,000
$300,000 $975,000 $0 $2,740,000 $4,015,000
$0
$0
$0
$2,500,000
0
500,000
0
0
165,500
0
0
0
74,500
0
0
0
345,000
430,000
0
0
$2,500,000
500,000
165,500
74,500
775,000
Total Sources of Funds $585,000 $930,000 $0 $2,500,000 $4,015,000
Schedule 3
2007/2008 Utility Capital Projects
Budget Summary
Map Pg.
I.O. No.
Continuinci Proiects
-
85
Big Fossil Creek Wastewater Outtall
1
87
College Hills Water Well Improvements
2
89
1 820 Utility Adj. (Interchange to Meadowlakes)
3
91
North Hills Sanitary Sewer Improvements
4
93
Rufe Snow Elevated Storage Tank Removal
5
95
1 Starnes Elevated Tank Rehabilitation
-
96
Unidirectional Flushing Program
-
97
Wastewater System Rehabilitation - Priority 3 [EPA]
6
99
Water Line (Amundson RoadMinter ParkJNewman)
7
101
Water Line (Boulevard 26ICardinal Lane)
8
103
Water Line (Precinct Lin e1TRA Pump Station)
Total Continuing Projects
New Proiects
9
105
Amundson Elevated Tank Rehabilitation
10
107
Lift Station Expansion (Boulevard 26 at Precinct Line)
-
108
Small Water Main Replacement (2008)
44
109
Telemetric Water Meter Annual Maintenance (2008)
45
111
Utility Capital Projects (2008)
11
1 113
JVVater Line (Holiday Lane and College Cir.)
12
115
JVVater Line (Holiday Lane and Iron Horse Blvd.)
-
117
JVVater lSewer Main Replacement (2008)
13
119
JVVater Storage Tank Site Upgrades
14
121
JVVestern Center Water Facility Expansion
Total New Projects
Future Sewer Proiects
41
$25,000
Line 1- 21" WW Relief Line along Loop 820
42
80,000
Line 10- 24" WW Line along Richland Plaza Dr
43
0
Line 11- 12" WW Line along Charles St
44
450,000
Line 12- 15" WW Line East along Whitfield Ct
45
200,000
Line 14- 30" WW Line along Oak Ridge Terrace
46
20,000
Line 15- 12" WW Line East of Cummings
47
0
Line 16- 12 "115" WW Line along Thornbird Rd
48
0
Line 17- 15" WW Line along Jennings Dr
49
20,000
Line 18- 12" WW Line along Diamond Loch W
50
300,000
Line 3- 30" WW Relief Line along Industrial Park Blvd
51
0
Line 4- 18" WW Line along Little Ranch Rd
52
74,500
Line 5- 27" WW Line going north from Boulevard 26
53
395,205
Line 7- 27" WW Line going south from Boulevard 26
54
15,000
Line 8- Parallel 18" WW along Simmons Rd
55
0
Line 9- 12" WW Line along Rumfield and Redwood
-
0
IMiscellaneous Sewer Line Rehabilitation
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount
$0
$25,000
$175,000
$1,000,000
80,000
20,000
0
0
350,000
50,000
450,000
150,000
100,000
200,000
0
0
20,000
130,000
0
0
60,000
1 340,000
0
0
100,000
20,000
0
0
300,000
330,000
0
0
120,000
800,000
74,500
0
60,000
395,205
64,795
0
15,000
100,000
10,000
0
Total
$1,200,000
100,000
1,000,000
300,000
150,000
400,000
120,000
630,000
994,500
520,000
125,000
$1,205,000 $2,410,205 $774,295 $1,150,000 $5,539,500
$0
$90,000
$600,000
$0
$690,000
1,368,000
325,000
300,000
25,000
655,000
1,130,000
325,000
300,000
40,000
0
168,000
1,000,000
200,000
0
325,000
0
0
0
300,000
0
0
0
25,000
0
0
0
80,000
1 575,000
0
0
130,000
1,000,000
0
0
325,000
0
0
0
300,000
0
0
0
40,000
0
0
$0 $1,783,000 $3,175,000 $200,000 $5,158,000
$0
$0
$0
$107,675
$107,675
605,270
670,784
1,548,624
565,958
406,896
464,218
500,976
300,392
748,944
1,813,224
1,431,360
302,400
1,181,783
1,450,848
4,032,000
0
0
0
605,270
0
0
0
670,784
0
0
0
1,548,624
0
0
0
565,958
0
0
1 0
406,896
0
0
0
464,218
0
0
0
500,976
0
0
0
300,392
0
0
0
748,944
0
0
0
1,813,224
0
0
0
1,431,360
0
0
0
302,400
0
0
0
1,181,783
0
0
0
1,450,848
0
0
0
4,032,000
Total Future Sewer Projects $0 $0 $0 $16,131,352 $16,131,352
Schedule 3
2007/2008 Utility Capital Projects
Budget Summary
Map Pg.
I.O. No.
Future Water Proiects
15
$0
Booth Calloway 2 MG Ground Storage Tank
16
$400,000
500,000
500,000
150,000
700,000
1,460,390
5,174,400
163,772
163,772
322,560
3,360,000
318,470
255,680
1,025,993
206,379
1,150,330
2,243,828
474,768
737,251
2,016,000
2,688,000
640,147
490,896
1,662,091
739,267
2,016,000
190,440
664,272
1,524,840
500,000
700,000
Bursey 2 MG Elevated Storage Tank
17
0
College Hills 5 MG General Storage Tank
_
0
Impact Fee Update
18
0
Johnson Booster Pump Station Expansion
19
150,000
ILine 1- 24" VVL along Mid - Cities Blvd
20
0
Line 10- Add 5 MG GST at Watauga PS
21
0
Line 11- 8" VVL from Davis Blvd
22
0
Line 12- 8" VVL from existing 24" VVL in Hightower Dr
23
5,174,400
Line 13- Install 3 pressure reducing stations; Hwy 377
24
163,772
Line 14- Off site water supply improvements
25
0
Line 15- 16" VVL along N. Tarrant Pkwy
26
0
ILine 16- 16" VVL along Smithfield Rd
27
322,560
Line 17- 16" VVL Hightower south along Meadow Rd
28
0
Line 18- 12" VVL along Eagle Crest Dr
29
0
Line 19- 16" VVL from existing 16" VVL along Janetta Dr
30
0
Line 2- 30" VVL along Mid - Cities Blvd
31
255,680
Line 20- 12" VVL from Corona Dr
32
0
Line 21- 12" VVL along Glenview Dr
33
0
Line 22- Expand pumping capacity at Watauga PS
-
0
Line 23- Miscellaneous Water Line Rehabilitation
34
1,150,330
Line 24- 16" VVL from Davis Blvd
35
0
Line 25- Replace existing 8" VVL along Boulevard 26
36
0
ILine 26- Replace 12" along Precinct Line Rd.
37
0
Line 27- New 12" VVL from Precinct Line Rd
-
737,251
Line 28- Miscellaneous Water Line Rehabilitation
38
0
Line 8- 12" VVL across Loop 820
39
0
Line 9- 12" VVL south from Janetta Dr along Holiday Ln
-
0
Miscellaneous Water Main Replacement
40
1
IShady Grove 2 MG Elevated Storage Tank
0
0
Telemetric Water Meter Annual Maintenance
Total Future Water Projects
Total Project Costs
Sources of Funds
Certificates of Obligation
Utility Operations for Capital Projects
Project Savings
TXDOT
EPA Surcharge
Impact Fees
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount Total
$0
$0
$0
$400,000
$400,000
500,000
500,000
150,000
700,000
1,460,390
5,174,400
163,772
163,772
322,560
3,360,000
318,470
255,680
1,025,993
206,379
1,150,330
2,243,828
474,768
737,251
2,016,000
2,688,000
640,147
490,896
1,662,091
739,267
2,016,000
190,440
664,272
1,524,840
500,000
700,000
0
0
0
500,000
0
0
0
500,000
0
0
0
150,000
0
0
0
700,000
0
0
0
1,460,390
0
0
0
5,174,400
0
0
163,772
0
0
0
163,772
0
0
0
0
322,560
0
0
0
3,360,000
0
0
0
318,470
0
0
0
255,680
0
0
0
1,025,993
0
0
0
206,379
0
0
0
1,150,330
0
0
0
2,243,828
0
0
0
474,768
0
0
0
737,251
0
0
0
2,016,000
0
0
0
2,688,000
0
0
0
640,147
0
0
0
490,896
0
0
0
1,662,091
0
0
0
739,267
0
0
0
2,016,000
0
0
0
190,440
0
0
0
664,272
0
0
514,200
1,010,640
0
0
0
500,000
0
0
100,000
600,000
$0 $0 $941,744 $32,197,802 $33,139,546
$1,205,000 $4,193,205 $4,891,039 $49,679,154 $59,968,398
$0
$600,000
$4,053,844
$33,495,824
$38,149,668
2,485,170
1,015,000
0
0
3,500,170
281,518
0
0
0
281,518
238,482
0
0
0
238,482
630,000
0
0
0
630,000
94,335
1,138,700
1,102,195
1 14,833,330
17,168,560
Total Sources of Funds $3,729,505 $2,753,700 $5,156,039 $48,329,154 $59,968,398
Schedule 4
2007/2008 Park and Recreation Capital Projects
Budget Summary
Man s
ID No.
Continuing Proiects
1
133
Boulevard 26 Multi -Use Trail [ISTEA]
2
135
Calloway Branch Trail Development [CMAQ]
-
137
Central West Neighborhood Park
3
139
City Entry Sign (East Harwood Road)
4
141
Davis Boulevard Streetscape [TxDOT]
17
143
Founders and Legacy Recognition Program
5
145
J. B. San dlin Park Imp. (Drainage Channel)
6
147
Liberty Park Lake Phase I and II
9
7
149
Library Park Plaza
8
151
Little Bear Creek Trail Development [ISTEA]
9
153
Public Art at Library Park Plaza
Total Continuing Projects
New Proiects
-
155
Annual Tree Planting (2008)
10
157
Lighting at Tipps Canine Hollow
11
159
Median and Entry Si n Imp. Glenview & Loop 820
-
160
Park Infrastructure Maintenance (2008)
16
161
Parks and Recreation Security and Liqhtinq Systems
17
163
1 PI avqrou nd and Bleacher Shade Structures
12
1 165
JTipps Canine Hollow Additional Parkin
Total New Projects
Future Proiects
-
$413,859
Asset Mana ement - Park Infrastructure
13
$710,183
928,000
840,268
45,000
164,400
90,000
94,210
341,200
300,000
2,400,000
150,000
Cross Timbers Park Develo ment Phase II
14
348,781
Girl's Fast Pitch Softball Com pl ex II
15
0
Little Bear Creek Community Park
16
20,000
Northfield Park Redevelopment
17
0
IStonybrooke Nei hborhood Park
Total Future Projects
Total Project Costs
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount Total
$130,046
$413,859
$166,278
$0
$710,183
928,000
840,268
45,000
164,400
90,000
94,210
341,200
300,000
2,400,000
150,000
184,530
55,908
348,781
338,781
390,268
0
0
450,000
20,000
25,000
0
0
132,180
32,220
0
0
30,000
30,000
30,000
0
10,000
84,210
0
0
24,600
84,050
232,550
0
28,000
272,000
0
0
388,154
132,342
944,752
934,752
804
149,196
0
0
$1,338,582 $1,278,785 $1,722,361 $1,723,533 $6,063,261
$0
$35,000
$0
$0
$35,000
120,000
50,000
124,500
20,000
95,000
36,000
0
120,000
0
0
0
50,000
0
0
0
124,500
0
0
0
20,000
0
0
0
95,000
1 0
0
0
36,000
11 0
0
$0 $480,500 $0 $0 $480,500
$0
$0
$219,135
$365,755
$2 ,396,387
$584,890
0
$11,1052,808
0
ISTEA Grant Fu dsfor
0
2,500,000
2,500,000
0
0
$2,726,868 $1,276,003 $1,607,217 $13,218,563 $18,828,651
0
3,500,000
3,500,000
0
0
0
1,550,000
1,550,000
0
0
0
3,700,000
3,700,000
0
0
0
450,000
450,000
$0 $0 $219,135 $12,065,755 $12,284,890
$1,338,582 $1,759,285 $1,941,496 $13,789,288 $18,828,651
Sources of Funds
sales Tax CIP
$2 ,396,387
$816,02,65,755
$11,1052,808
$13,100,474
ISTEA Grant Fu dsfor
30,481
1,158,082
Total Sources of Funds
$2,726,868 $1,276,003 $1,607,217 $13,218,563 $18,828,651
Man s
ID No.
New Proiects
Schedule 5
2007/2008 Aquatic Park Capital Projects
Budget Summary
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount
-
172
Finish Out and Operation of Library Coffee Shop
$0
$25,000
$0
$0
1
173
Mat Racer Dispatch System
0
30,000
0
0
-
174
NRH2O General Facility Improvement (2008)
0
50,000
0
0
2
175
Strategic Plan - Parking Lot
0
270,000
0
0
3
176
Strategic Plan - Picnic Area
0
50,000
0
0
4
177
Strategic Plan - Restrooms /Hopper Expansion
0
35,000
265,000
0
5
1 178
IStrategic Plan - Third Phase Attraction
0
150,000
1,600,000
0
Total New Projects
Total Project Costs
Sources of Funds
Total
$25,000
30,000
50,000
270,000
50,000
300,000
1,750,000
$0 $610,000 $1,865,000 $0 $2,475,000
$0 $610,000 $1,865,000 $0 $2,475,000
Aquatic Park Expansion Reserve
$0
$425,000
$0
$0
Aquatic Park Infrastructure Reserve
0
0
0
0
Certificates of Obligation
0
185,000
1,865,000
0
$425,000
0
2,050,000
Total Sources of Funds $0 $610,000 $1,865,000 $0 $2,475,000
Man s
ID No.
Continuina Proiects
Schedule 6
2007/2008 Municipal Facility Capital Projects
Budget Summary
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount Total
1
1184
INPH Library F
2
1185
INPH Animal Adoption tion &Rescue Center Expansion
Total Continuing Projects
Permanent Buildina Maintenance Proiects
A
$7,350,000 $2,850,000 $0 $0 $10,200,000
170,000 240,000 2,490,000 100,000 3,000,000
$7,520,000 $3,090,000 $2,490,000 $100,000 $13,200,000
3 187 City Hall Carpet Replacement (2008) $0 $97,000 $0 $0
4 188 City Hall Interior Paintin 2008 0 53,000 0 0
5 189 Records Stora e Roof Replacement 2008 0 66,800 0 0
- 190 Roof Repairs 2008 0 51,000 0 0
Total Permanent Building Maintenance Projects
New Proiects
$0 $267,800 $0 $0
6 191 820 Widenin 1 City Hall Modifications $0 $650,000 $0 $0
7 192 NRH Recreation Center TIF #2 0 1,400,000 9,200,000 11,300,000
8 193 Concrete Repairs to Fire Station 92 0 42,400 0 0
9 194 Covered Space for Dry Materials Stora e 0 30,000 0 0
- 195 Roofinq Re Iacement/Re pairs 2008 0 1,320,641 0 0
10 1 196 IService Center Work Area Improvements 0 42,800 0 0
Total New Projects
$97,000
53,000
66,800
51,000
An�T nnn
$650,000
21,900,000
42,400
30,000
1,320,641
42,800
$0 $3,485,841 $9,200,000 $11,300,000 $23,985,841
Future Projects
Emergency Operations Center $0 $0 $250,000 $0 $250,000
Total Future Projects $0 $0 $250,000 $0 $250,000
Total Project Costs
Sources of Funds
$7,520,000 $6,843,641 $11,940,000 $11,400,000 $37,703,641
Permanent Building Services Fund $0 $267,800 $0 $0
G.O. Bonds, Future Issuance (2003 Program) 0 0 1,550,000 0
Certificates of 0bli qati on Tax Increment Financin q District 92 10,200,000 2,000,000 18,800,000 0
Sales Tax 0 500,000 600,000 0
Building Services Reserves 0 42,800 0 0
General Fund Pay -As- You -Go Reserves 0 72,400 0 0
General Fund Desi nated Reserves 650,000
Donations Fund 535,914 0 0 0
Animal Control Fund Raising Campaign 190,000 974,086 0 0
Insurance Settlement 1,320,641
$267,800
1,550,000
31,000,000
1,100,000
42,800
72,400
650,000
535,914
1,164,086
1,320,641
Total Sources of Funds $10,925,914 $5,827,727 $20,950,000 $0 $37,703,641
3 187 City Hall Carpet Replacement (2008) $0 $97,000 $0 $0
4 188 City Hall Interior Paintin 2008 0 53,000 0 0
5 189 Records Stora e Roof Replacement 2008 0 66,800 0 0
- 190 Roof Repairs 2008 0 51,000 0 0
Total Permanent Building Maintenance Projects
New Proiects
$0 $267,800 $0 $0
6 191 820 Widenin 1 City Hall Modifications $0 $650,000 $0 $0
7 192 NRH Recreation Center TIF #2 0 1,400,000 9,200,000 11,300,000
8 193 Concrete Repairs to Fire Station 92 0 42,400 0 0
9 194 Covered Space for Dry Materials Stora e 0 30,000 0 0
- 195 Roofinq Re Iacement/Re pairs 2008 0 1,320,641 0 0
10 1 196 IService Center Work Area Improvements 0 42,800 0 0
Total New Projects
$97,000
53,000
66,800
51,000
An�T nnn
$650,000
21,900,000
42,400
30,000
1,320,641
42,800
$0 $3,485,841 $9,200,000 $11,300,000 $23,985,841
Future Projects
Emergency Operations Center $0 $0 $250,000 $0 $250,000
Total Future Projects $0 $0 $250,000 $0 $250,000
Total Project Costs
Sources of Funds
$7,520,000 $6,843,641 $11,940,000 $11,400,000 $37,703,641
Permanent Building Services Fund $0 $267,800 $0 $0
G.O. Bonds, Future Issuance (2003 Program) 0 0 1,550,000 0
Certificates of 0bli qati on Tax Increment Financin q District 92 10,200,000 2,000,000 18,800,000 0
Sales Tax 0 500,000 600,000 0
Building Services Reserves 0 42,800 0 0
General Fund Pay -As- You -Go Reserves 0 72,400 0 0
General Fund Desi nated Reserves 650,000
Donations Fund 535,914 0 0 0
Animal Control Fund Raising Campaign 190,000 974,086 0 0
Insurance Settlement 1,320,641
$267,800
1,550,000
31,000,000
1,100,000
42,800
72,400
650,000
535,914
1,164,086
1,320,641
Total Sources of Funds $10,925,914 $5,827,727 $20,950,000 $0 $37,703,641
Total Permanent Building Maintenance Projects
New Proiects
$0 $267,800 $0 $0
6 191 820 Widenin 1 City Hall Modifications $0 $650,000 $0 $0
7 192 NRH Recreation Center TIF #2 0 1,400,000 9,200,000 11,300,000
8 193 Concrete Repairs to Fire Station 92 0 42,400 0 0
9 194 Covered Space for Dry Materials Stora e 0 30,000 0 0
- 195 Roofinq Re Iacement/Re pairs 2008 0 1,320,641 0 0
10 1 196 IService Center Work Area Improvements 0 42,800 0 0
Total New Projects
$97,000
53,000
66,800
51,000
An�T nnn
$650,000
21,900,000
42,400
30,000
1,320,641
42,800
$0 $3,485,841 $9,200,000 $11,300,000 $23,985,841
Future Projects
Emergency Operations Center $0 $0 $250,000 $0 $250,000
Total Future Projects $0 $0 $250,000 $0 $250,000
Total Project Costs
Sources of Funds
$7,520,000 $6,843,641 $11,940,000 $11,400,000 $37,703,641
Permanent Building Services Fund $0 $267,800 $0 $0
G.O. Bonds, Future Issuance (2003 Program) 0 0 1,550,000 0
Certificates of 0bli qati on Tax Increment Financin q District 92 10,200,000 2,000,000 18,800,000 0
Sales Tax 0 500,000 600,000 0
Building Services Reserves 0 42,800 0 0
General Fund Pay -As- You -Go Reserves 0 72,400 0 0
General Fund Desi nated Reserves 650,000
Donations Fund 535,914 0 0 0
Animal Control Fund Raising Campaign 190,000 974,086 0 0
Insurance Settlement 1,320,641
$267,800
1,550,000
31,000,000
1,100,000
42,800
72,400
650,000
535,914
1,164,086
1,320,641
Total Sources of Funds $10,925,914 $5,827,727 $20,950,000 $0 $37,703,641
Total New Projects
$97,000
53,000
66,800
51,000
An�T nnn
$650,000
21,900,000
42,400
30,000
1,320,641
42,800
$0 $3,485,841 $9,200,000 $11,300,000 $23,985,841
Future Projects
Emergency Operations Center $0 $0 $250,000 $0 $250,000
Total Future Projects $0 $0 $250,000 $0 $250,000
Total Project Costs
Sources of Funds
$7,520,000 $6,843,641 $11,940,000 $11,400,000 $37,703,641
Permanent Building Services Fund $0 $267,800 $0 $0
G.O. Bonds, Future Issuance (2003 Program) 0 0 1,550,000 0
Certificates of 0bli qati on Tax Increment Financin q District 92 10,200,000 2,000,000 18,800,000 0
Sales Tax 0 500,000 600,000 0
Building Services Reserves 0 42,800 0 0
General Fund Pay -As- You -Go Reserves 0 72,400 0 0
General Fund Desi nated Reserves 650,000
Donations Fund 535,914 0 0 0
Animal Control Fund Raising Campaign 190,000 974,086 0 0
Insurance Settlement 1,320,641
$267,800
1,550,000
31,000,000
1,100,000
42,800
72,400
650,000
535,914
1,164,086
1,320,641
Total Sources of Funds $10,925,914 $5,827,727 $20,950,000 $0 $37,703,641
$267,800
1,550,000
31,000,000
1,100,000
42,800
72,400
650,000
535,914
1,164,086
1,320,641
Total Sources of Funds $10,925,914 $5,827,727 $20,950,000 $0 $37,703,641
Map
ID No.
Continuina Proiects
Schedule 7
2007/2008 Major Equipment Capital Projects
Budget Summary
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount Total
Total Continuing Projects
New Proiects
0 491,865 0 0
g $491,865
336,000 456,000
$336,000 $551,865 $60,000 $0 $947,865
202 Ambulance Replacement $0 $219,266 $0 $0
204 Camera Van Replacement (Unit #551) 0 65,000 0 0
205 Cartegraph Sewer Water Software Expansion 0 110,000 0 0
206 Emergency Incident Command Vehicle Replacement 0 83,741 0 0
208 Mobile Data Computer Replacement in Fire Apparatus 0 164,850 0 0
209 Pilot Municipal Wireless Network 0 80,000 0 0
210 RFI D Inventory Control and Security System 0 231,300 0 0
211 Skid Steer Loader 0 50,000 0 0
212 Upgrade Motorola Centracom Radio System 0 107,000 0 0
Total New Projects
Total Project Costs
Sources of Funds
$219,266
65,000
110,000
83,741
164,850
80,000
231,300
50,000
107,000
$0 $1,111,157 $0 $0 $1,111,157
$336,000 $1,663,022 $60,000 $0 $2,059,022
Certificates of Obligation $440,000 $284,266 $0 $0
Crime Control and Prevention District 120,000 60,000 60,000 0
Project Savin s 0 38,446 0 0
General Fund 0 13,419 0 0
Utility Fund Reserves 0 110,000 0 0
Equipment Reserves 0 83,741 0 0
Pay As You Go Reserves 0 361,300 0 0
Information Services Reserve 380,850 107,000 L 0 0
$724,266
240,000
38,446
13,419
110,000
83,741
361,300
487,850
Total Sources of Funds $940,850 $1,058,172 $60,000 $0 $2,059,022
200
Fire Engine Replacement (Unit
-
201
rad
Police Mobile Video System U rade
60,000 60,000 0
Total Continuing Projects
New Proiects
0 491,865 0 0
g $491,865
336,000 456,000
$336,000 $551,865 $60,000 $0 $947,865
202 Ambulance Replacement $0 $219,266 $0 $0
204 Camera Van Replacement (Unit #551) 0 65,000 0 0
205 Cartegraph Sewer Water Software Expansion 0 110,000 0 0
206 Emergency Incident Command Vehicle Replacement 0 83,741 0 0
208 Mobile Data Computer Replacement in Fire Apparatus 0 164,850 0 0
209 Pilot Municipal Wireless Network 0 80,000 0 0
210 RFI D Inventory Control and Security System 0 231,300 0 0
211 Skid Steer Loader 0 50,000 0 0
212 Upgrade Motorola Centracom Radio System 0 107,000 0 0
Total New Projects
Total Project Costs
Sources of Funds
$219,266
65,000
110,000
83,741
164,850
80,000
231,300
50,000
107,000
$0 $1,111,157 $0 $0 $1,111,157
$336,000 $1,663,022 $60,000 $0 $2,059,022
Certificates of Obligation $440,000 $284,266 $0 $0
Crime Control and Prevention District 120,000 60,000 60,000 0
Project Savin s 0 38,446 0 0
General Fund 0 13,419 0 0
Utility Fund Reserves 0 110,000 0 0
Equipment Reserves 0 83,741 0 0
Pay As You Go Reserves 0 361,300 0 0
Information Services Reserve 380,850 107,000 L 0 0
$724,266
240,000
38,446
13,419
110,000
83,741
361,300
487,850
Total Sources of Funds $940,850 $1,058,172 $60,000 $0 $2,059,022
202 Ambulance Replacement $0 $219,266 $0 $0
204 Camera Van Replacement (Unit #551) 0 65,000 0 0
205 Cartegraph Sewer Water Software Expansion 0 110,000 0 0
206 Emergency Incident Command Vehicle Replacement 0 83,741 0 0
208 Mobile Data Computer Replacement in Fire Apparatus 0 164,850 0 0
209 Pilot Municipal Wireless Network 0 80,000 0 0
210 RFI D Inventory Control and Security System 0 231,300 0 0
211 Skid Steer Loader 0 50,000 0 0
212 Upgrade Motorola Centracom Radio System 0 107,000 0 0
Total New Projects
Total Project Costs
Sources of Funds
$219,266
65,000
110,000
83,741
164,850
80,000
231,300
50,000
107,000
$0 $1,111,157 $0 $0 $1,111,157
$336,000 $1,663,022 $60,000 $0 $2,059,022
Certificates of Obligation $440,000 $284,266 $0 $0
Crime Control and Prevention District 120,000 60,000 60,000 0
Project Savin s 0 38,446 0 0
General Fund 0 13,419 0 0
Utility Fund Reserves 0 110,000 0 0
Equipment Reserves 0 83,741 0 0
Pay As You Go Reserves 0 361,300 0 0
Information Services Reserve 380,850 107,000 L 0 0
$724,266
240,000
38,446
13,419
110,000
83,741
361,300
487,850
Total Sources of Funds $940,850 $1,058,172 $60,000 $0 $2,059,022
Total New Projects
Total Project Costs
Sources of Funds
$219,266
65,000
110,000
83,741
164,850
80,000
231,300
50,000
107,000
$0 $1,111,157 $0 $0 $1,111,157
$336,000 $1,663,022 $60,000 $0 $2,059,022
Certificates of Obligation $440,000 $284,266 $0 $0
Crime Control and Prevention District 120,000 60,000 60,000 0
Project Savin s 0 38,446 0 0
General Fund 0 13,419 0 0
Utility Fund Reserves 0 110,000 0 0
Equipment Reserves 0 83,741 0 0
Pay As You Go Reserves 0 361,300 0 0
Information Services Reserve 380,850 107,000 L 0 0
$724,266
240,000
38,446
13,419
110,000
83,741
361,300
487,850
Total Sources of Funds $940,850 $1,058,172 $60,000 $0 $2,059,022
Certificates of Obligation $440,000 $284,266 $0 $0
Crime Control and Prevention District 120,000 60,000 60,000 0
Project Savin s 0 38,446 0 0
General Fund 0 13,419 0 0
Utility Fund Reserves 0 110,000 0 0
Equipment Reserves 0 83,741 0 0
Pay As You Go Reserves 0 361,300 0 0
Information Services Reserve 380,850 107,000 L 0 0
$724,266
240,000
38,446
13,419
110,000
83,741
361,300
487,850
Total Sources of Funds $940,850 $1,058,172 $60,000 $0 $2,059,022
$724,266
240,000
38,446
13,419
110,000
83,741
361,300
487,850
Total Sources of Funds $940,850 $1,058,172 $60,000 $0 $2,059,022
Maps
ID No.
Continuinq Proiects
Schedule 8
2887/2888 Economic Development Capital Projects
Budget Summary
Project Proposed Estimated Remaining
To Date 2007/2008 2008/2009 Amount Total
1
217
Boulevard 26 Intersection Improvements
$250,000
2
219
Commercial Redevelopment Pro ram
0
-
220
Sign Removal Assistance Program
20,000
-
221
Sustainable/Transit/Redevelopment Planninq
50,000
Total Continuing Projects
New Proiects
$200,000
$0
$0
$0
$450,000
3,000,000
Commercial Property Enhancement Pro ram
IRufe
0
4
0
Snow /Glenview Intersection Concept Study
3,000,000
20,000
0
0
40,000
35,000
0
0
85,000
$320,000 $3,255,000 $0 $0 $3,575,000
3
223
Boulevard 26 Intersection Imp. ( Rodger Line)
$0
-
J
225
Commercial Property Enhancement Pro ram
IRufe
0
4
227
Snow /Glenview Intersection Concept Study
0
Total New Projects
Total Project Costs
Sources of Funds
$175,000 $275,000 $0 $450,000
100,000 0 100,000
25,000 0 0 25,000
$0 $300,000 $275,000 $0 $575,000
$320,000 $3,555,000 $275,000 $0 $4,150,000
General Fund Reserves
$3,085,000
Sales Tax Reserve for CIP
450,000
Gas Fund Reserves desi qn ate d for ED activities
Pay -as- you -go Reserve for Capital Improvements
20,000
$0 $0 $0 $3,085,000
200,000 275,000 0 925,000
100,000 100,000
20,000 0 0 40,000
Total Sources of Funds $3,555,000 $320,000 $275,000 $0 $4,150,000
CIP Personnel
General CIP Personnel
Utility CIP Personnel
Utility Construction Personnel
Municipal Facilities Project Funding'
U -ti lit Construction Project Funding'
Total CIP Personnel Costs
Schedule 9
2007/2008 CIP Personnel
Budget Summary
Revised Proposed Estimated Remaining
2006/2007 2007/2008 2008/2009 Amount Total
$460,406
$513,430
$539,102
$566,057
$2,078,994
284,830
299,984
314,983
330,732
1,230,530
611,995
694,496
729,221
765,682
2,801,394
(50,000)
(100,000)
(105,000)
(110,000)
(365,000)
525,000
625,000
650,000
675,000
(2,475,000)
$782,231 $782,910 $828,306 $877,471 $3,270,917
Sources of Funds
Project Savings and Interest Income 1 $ 410,406 1 $413,430 $434,102 $456,057 $1,713,994
Utility Reserves and Interest Income 371,825 369,480 394,204 421,414 1,556,923
Total Sources of Funds $782,231 $782,910 $828,306 $877,471 $3,270,917
* Portions of General CIP Personnel and Utility Construction Personnel are funded from specific projects
CITY OF
NORTH RICHLAND HILLS
Department: Budget Council Meeting Date: 8 -27 -2007
Presented by: Drew Corn Agenda No. C.2
Subject: CN 2007 -069 Conduct Public Hearing on Proposed Tax Rate
Senate Bills 18 and 567 that were passed during the regular 79th Session of the Texas
Legislature made several changes to the way the tax rate must be adopted. One of the
changes is the requirement to hold two public hearings on the proposed property tax
rate if the proposed rate exceeds the effective tax rate.
Because the proposed rate of 57¢ is higher than the effective tax rate of 56.4932¢, we
must hold two public hearings. This August 27 hearing is the first of the two required
hearings. The second required public hearing will be held at a Special Council Meeting
on Thursday, August 30, 2007 at 6:00 pm.
Senate Bills 18 and 567 also have very specific requirements on how to publish notice
of the public hearings. Notice of the public hearings was duly posted in the Northeast
Section of the Fort Worth Star - Telegram on August 20, 2007 per state law. Senate Bills
18 and 567 also require us to phrase the notice of public hearing on the tax rate as a
"tax increase" because the proposed tax rate is above the effective tax rate. The
effective tax rate is basically the property tax rate necessary to produce the same
amount of property tax revenues as the prior year.
The tax rate is scheduled to be adopted on September 10, 2007 during the regular 7:00
pm City Council meeting. The proposed tax rate for Fiscal Year 2007 -2008 is 57¢. If
adopted, this will be the 15th consecutive year the City has maintained a 57¢ tax rate.
Individual taxpayers' property taxes may decrease, increase or stay the same
depending on the appraised value of their property. Senior and disabled property
owners who have a tax ceiling (even if their property values have increased) will pay the
same amount of property tax as the previous year.
The City of North Richland Hills is proud of the progress we have made while
demonstrating sound financial management of our Citizen's tax dollars.
Recommendation:
To open the public hearing, receive public comments on the proposed 57¢ tax rate,
announce September 10, 2006 as the date of the tax rate adoption, and close public
hearing. No action is required at this hearing as this is held solely for the purpose of
receiving comments. As stated, action on the tax rate is proposed for the September 10
Council meeting.
FISCAL YEAR 2007-2008
SCHEDULE 4 - SUMMARY OF PROPERTY'TAX REVENUE AND DISTRIBUTION
NET TAXABLE VALUE:
Total Appralsed Value as of July 25, 2007
$3,927,589,785
Less Exemption&
D is a bled V ete ran
(3,698,142)
Over 65
(1110,988,739)
Homestead
(305,0140:,609)
Disabled Persons
(9,163Q, 125)
Less
Personal Property INominal Value Loss
(167,688)
Abatement Value Loss
0
Agricultural Value Loss
(8,408,895)
Freeport Inventory Value Loss
(383,911)
Pol I ution Control/Piro rated Absolute
(171,193)
Total Reduction to Values
($438.489,3102)
Add:
Estimated Minimum AIRB protested values
57,756,924
Incomplete Property
28,449,888
NET TAXABLE VALUE
$3,575,307,295
ESTIMATED PROPERTY TAX COLLECTIONS:
Net Taxable Value
$3,575,307,295
Proposed Tax Rate per $100 Va I uaflo in
$0.57
Estimated Total Tax Levy at 100% Coillection
$20,379,252
Less Estimated 1% for i collectibles
(203,793)
ILess TIF Transfer
(976,110)
Less Debt Service Transfer
(16,603,946)
TOTAL ESTIMATED PROPERTY TAX
COLLECTIONS(Operations) 99%
$12,595,4013
% of Total Tax Rate
TAX RATE DISTRIBUTION SCHEDULE: Tax Rate Distribution
General Fund - Maintenance & Operations 601% $0.342406
Debt Service Fund 410% $0,227594
'TOTAL DISTRIBUTION OF' TAX RATE 100% $0.57,0100
100% Projected
DISTRIBUTION OF ESTIMATED TAX REVENUE: Collection Collection
Transfer to Debt Service Fund 7,580,0156 7,5810,056
General Fund - Maintenance & Operations 12,799,196 12,595,4103
TOTAL ESTIMATED TAX REVENUE $2,01,379,252 $20,175,459
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by:
Subject: PLANNING AND DEVELOPMENT
Items to follow do not require a public hearing.
No items for this category.
Council Meeting Date: 8 -27 -2007
Agenda No. D.0
Department: City Secretary
Presented by:
Subject: PUBLIC WORKS
No items for this category.
CITY OF
NORTH RICHLAND HILLS
Council Meeting Date: 8 -27 -2007
Agenda No. E.0
Department: City Secretary
Presented by:
Subject: GENERAL ITEMS
CITY OF
NORTH RICHLAND HILLS
Council Meeting Date: 8 -27 -2007
Agenda No. F.0
CITY OF
NORTH RICHLAND HILLS
Department: City Manager's Office
Presented by: Karen Bostic
Council Meeting Date: 8 -27 -2007
Agenda No. F.1
Subject: CN 2006 -067 Denial of 2006 Interim Rate Adjustment Proposed by Atmos
Energy Corporation, Mid -Tex Division - Ordinance No. 2948
Atmos Energy Corporation, Mid -Tex filed its fourth surcharge request under the Gas
Reliability Infrastructure Program ( "GRIP ") statue, seeking to add additional surcharges
on top of the 2003, 2004 and 2005 GRIP surcharges already approved by the Railroad
Commission. Council Suspended this request at the July 9, 2007 City Council meeting.
Suspension gave the City 45 days beyond the stated effective date of the filing to review
information to determine if the request was valid. Based on the review of Atmos' data,
denial of the filing is now being recommended. The 2006 surcharges are $0.59 /month
(average residential customers), $1.47 /month (average commercial customers), and
$28.74 /month for industrial customers. If this fourth surcharge were to be approved, the
total amount of surcharges resulting from the GRIP statute would be $1.68 /month for
residential customers, $5.16 /month for commercial customers, and $180.86 /month for
industrial customers. The proposed ordinance denies the 2006 surcharge request on
the grounds that it does not comply with the law and is not reasonable.
A consultant for the Atmos Cities Steering Committee (ACSC) has identified
approximately $3.4 million in expenses included in the 2006 GRIP surcharge request
that are inconsistent with the statute and/or Railroad Commission's order in GUD 9670.
For example, the Company's surcharge request is based in part on inappropriate
expenses related to furniture and office fixtures. The Commission excluded furniture
expenses from the Atmos Mid -Tex GRIP surcharge in GUD 9670. The Company
acknowledges this and has removed some of the furniture and fixture expense from the
current filing. The filing offers no explanation why any furniture or fixture expense
remains part of the GRIP surcharge. In addition, the consultant has identified expenses
included in this surcharge request that occurred prior to 2006, and are thus ineligible for
inclusion in the 2006 GRIP surcharge. Finally, Atmos Mid -Tex has just received a rate
increase of approximately $5 million and should be collecting sufficient revenues to earn
its allowed return without the necessity for a surcharge to recover incremental
investment.
The attached ordinance denies the Atmos GRIP filing, supports statutory reform of the
Texas GRIP statute, finds that the meeting in which the ordinance is passed is open to
the pubic and provides for notice of this ordinance to Atmos Energy Corp., Mid -Tex
Division and the city's legislative delegation.
Recommendation:
Approve Ordinance No. 2948
760 It-A 211
101NI]I2I=124 [y =IL4IQW*Z1.3
AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
DENYING THE REQUEST OF ATMOS ENERGY CORP., MID -TEX
DIVISION, FOR AN ANNUAL GAS RELIABILITY INFRASTRUCTURE
PROGRAM (GRIP) RATE INCREASE IN THIS MUNICIPALITY, AS A
PART OF THE COMPANY'S STATEWIDE GAS UTILITY
DISTRIBUTION SYSTEM; SUPPORTING STATUTORY REFORM OF
THE TEXAS GRIP STATUTE, FINDING THAT THE MEETING AT
WHICH THIS RESOLUTION IS PASSED IS OPEN TO THE PUBLIC;
AND PROVIDING FOR NOTICE OF THIS RESOLUTION TO ATMOS
ENERGY CORP., MID -TEX DIVISION AND THE CITY'S LEGISLATIVE
DELEGATION.
WHEREAS, the City of North Richland Hills, Texas ( "City ") is a gas utility customer of
Atmos Energy Corp., Mid -Tex Division ( "Atmos Mid -Tex" or "the
Company "), and a regulatory authority with an interest in the rates and
charges of Atmos Mid -Tex; and
WHEREAS, Atmos Mid -Tex made filings with the City and the Railroad Commission of
Texas ( "Railroad Commission ") on or about May 31, 2007, proposing to
implement interim rate adjustments ( "GRIP rate increases "), pursuant to
Texas Utilities Code § 104.301, on all customers served by Atmos Mid -
Tex, effective July 30, 2007; and
WHEREAS, the Gas Reliability Infrastructure Program (GRIP) statute approved in the
2003 Regular Session of the 78th Legislature changes 100 years of Texas
law and allows a natural gas utility to implement annual surcharges for
increases in investment without having to account for the offsetting
decreases in costs or increases in revenue experienced by the utility; and
WHEREAS, Texas is the only state out of the twelve states served by Atmos that has a
GRIP statute that allows for piecemeal recovery for any change to
invested capital; and
WHEREAS, Atmos has implemented four GRIP surcharges and collected more than
$20 million in GRIP surcharges from customers since the utility acquired
the TXU Gas system in 2004;
WHEREAS, the City supports the statutory reform of the GRIP statute to ensure
fairness to ratepayers and to eliminate piecemeal recovery for any change
to invested capital; and
WHEREAS, Atmos Mid -Tex was recently granted a rate increase as a result of its filing
in GUD No. 9670, in which the Final Order was only signed on March 29,
2007; and
WHEREAS, in GUD No. 9670, it was determined that Atmos Mid -Tex had
inappropriately included certain expenditures in its prior GRIP rate
increases for rate years 2003, 2004, and 2005; and
WHEREAS, the City, as a regulatory authority, suspended the July 30, 2007, effective
date to examine this latest GRIP filing to determine its compliance with the
Texas Utilities Code and Railroad Commission final order in the most
recent Atmos Mid -Tex rate case; and
WHEREAS, the City has joined with other cities to review the Company's filing, said
coalition being known as Atmos Cities Steering Committee ( "ACSC " );
WHEREAS, the consultant hired by Steering Committee has reviewed the GRIP
surcharge application and has issued a final report finding that the
Company has included millions of dollars of expenses in the current GRIP
surcharge that are inconsistent with the Texas Utilities Code and Railroad
Commission final order in the most recent Atmos Mid -Tex rate case and
not related to ensuring the safety and reliability of the system;
WHEREAS, counsel for the Steering Committee, upon review of the Company's filing
and the consultant's report, recommends finding that the Company's
proposal is unjustified and unreasonable; and
WHEREAS, ratepayers of Atmos Mid -Tex, including the City and its residents, will be
adversely impacted by the proposed GRIP rate increases.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH
RICHLAND HILLS, TEXAS:
SECTION 1. That the Company's GRIP rate increase request is found to be
unreasonable and inconsistent with the Texas Utilities Code and Railroad
Commission final order in GUD 9670, Atmos Mid -Tex most recent rate
case, and is therefore denied in all respects.
SECTION 2. This Resolution shall become effective immediately from and after its
passage, as the law and charter in such cases provide.
SECTION 3. That the City hereby advocates statutory reform of the Texas GRIP statute
to ensure fairness to ratepayers and to eliminate piecemeal recovery for
any change to invested recovery.
SECTION 4. That the City calls upon its state representatives and senator to support
legislation in the 81St Regular Session of the Texas Legislature that would
reform the Texas GRIP statute to ensure fairness for ratepayers and
eliminate piecemeal recovery for any changes to invested capital.
SECTION 5. That it is hereby officially found and determined that the meeting at which
this Resolution is passed is open to the public as required by law and that
public notice of the time, place and purpose of said meeting was given as
required.
SECTION 6. A copy of this Resolution, constituting final action on the Company's
application, be forwarded to the following:
Charles R. Yarbrough, II
Atmos Energy Corporation
5420 LBJ Freeway, Suite 1800
Dallas, Texas 75240
Lloyd Gosselink, et. al.
c/o Geoffrey Gay
P.O. Box 1725
Austin, Texas 78767 -1725
SECTION 7. A copy of the ordinance shall be sent to the elected lawmakers
representing the City's interests in the Texas House and Senate.
PASSED AND APPROVED on this the 27th day of August, 2007.
CITY OF NORTH RICHLAND HILLS
ATTEST:
Patricia Hutson, City Secretary
Oscar Trevino, Mayor
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
it ;1 =10l►1=1llrilateIK0]24 kd=1124k6
Karen Bostic, Managing Director
CITY OF
NORTH RICHLAND HILLS
Department: Police Department
Presented by: Jimmy Perdue
Council Meeting Date: 8 -27 -2007
Agenda No. F.2
Subject: CN 2007 -074 2008 Selective Traffic Enforcement Program Grant (FY 2008
STEP Grant Agreement) - Resolution No. 2007 -050
The Texas Department of Transportation (TxDCT) provides grant programs to support
the mission of the Selective Traffic Enforcement Program (STEP) which is to reduce the
number and severity of vehicular crashes throughout the state.
The Police Department is currently participating in a STEPfWAVE grant through TxDCT
which provided for extra DWI enforcement hours during selected time periods,
Christmas, Spring Break, Fourth of July, and Labor Day. The Police Department also
participated in the Click It or Ticket campaign during the Memorial Day week. Activity
from these grants has generated 317 additional traffic safety enforcement hours, and
the City of North Richland Hills has been reimbursed $15,088.74.
Under the 2008 STEP Program, grant funds provide extra DWI enforcement and extra
occupant protection law enforcement for the entire fiscal year 2008. The North Richland
Hills Police Department has received notification from TxDCT that grant funds have
been allocated under the 2008 STEP program to reimburse for overtime hours incurred
while conducting enforcement. Participation in this grant will allow the Police
Department to target two violations of the law that unquestionably cause our citizens
injury and property damage.
To receive the grant funds, the City of North Richland Hills is required to enter into a
grant agreement with TxDCT. The City of North Richland Hills agrees to fund overtime
for 876 additional hours targeting impaired drivers and 350 additional hours targeting
occupant protection throughout the fiscal year. Based on the projected 876 additional
man -hours for impaired driving enforcement, this provides a target of 146 additional
arrests made for DWI in fiscal year 2008. Based on the projected 350 additional man -
hours for occupant protection enforcement, this provides a target of 1,050 citations for
occupant protection related offenses.
The Police Department will seek reimbursement from TxDCT at the conclusion of each
month for overtime and mileage costs incurred each month. The maximum amount of
the grant is $59,382.24. The City's matching amount will primarily be in -kind and cover
overall administrative costs for the program, vehicle costs, etc.
The Grant becomes effective on the date of final signature of both parties and ends on
September 30, 2008, unless terminated or otherwise modified. The attached resolution
will authorize the City Manager to enter into the grant agreement with the Texas
Department of Transportation.
Recommendation: To approve Resolution No. 2007 -050
RESOLUTION NO. 2007 -050
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
WHEREAS, The City of North Richland Hills, Texas possesses legal authority to apply
for the 2008 STEP Program Grant and make appointments for the conduct of business
relative to the Grant; and
WHEREAS, The City Council of North Richland Hills finds it in the best interest of the
citizens of North Richland Hills to provide for additional enforcement hours targeting
impaired drivers and occupant protection law enforcement October 2007 through
September 2008.
WHEREAS, The City Council of North Richland Hills finds that these two violations of
the law unquestionably cause our citizens injury and property damage.
WHEREAS, The City Council of North Richland Hills agrees to fund overtime hours to
provide for this additional enforcement during fiscal year 2008, in anticipation of
reimbursement from the Texas Department of Transportation as set forth in the Grant
Agreement.
WHEREAS, The City Council of North Richland Hills designates City Manager Larry
Cunningham as the grantee's authorized official. The authorized official is given the
power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant
agency.
NOW THEREFORE BE IT RESOLVED, that the City Council of North Richland Hills
approves submission of the grant for the 2008 STEP program.
PASSED AND APPROVED this the 27th day of August, 2007.
CITY OF NORTH RICHLAND HILLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, City Attorney
APPROVED AS TO CONTENT:
Jimmy Perdue, Chief of Police
Alf Texas Department of Transportation
August 9, 20,07
GONTACr; Foil Woilh Owde
Traffir, Sammy
20018 Selective! Traffic Enforcement
Program (STEP) Grants
Chief Jimmy Perdue
North Richland Hills, Police Department
7301 NE Loop 82,0
North Richland Hillls, Texas 76180
Dear Chief Perdue �
Congratulations! "our agency has been awarded a 20,018 STE P-Cornp reheinsive Grant,
The funding for this Grant is as follows:
Federal Funds t 6�al --MEN=
�inq Fu
$i59,382'.24 $4' "'68
..........
The agreement between the Texas Department of TiransportaUon (TxDOT) and your
City must be executed by October 1, 200,7.
If you have any questions concerning the grant, please contact Kathy Neely at
(817) 370-6626 or me at (817) 370-661&
Sincerely,
Ile
Joel H. Mallard
Traffic Safety Specialist
An Equal Opporraniry Frinp(oyer
'ity of North Ri�.-hland STEE, ccmiprediursivr 200F.
,rF.XAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
Contract Number: 588EGF60,87
Charge Number: 9PT05TID1
PIN: 17560051942,008
Project Year: Ist
TI I E STATE OF TEXAS
THE COIU NT Y OF TRAVTS
THIS AGREEMENT IS MADE IBY and between ffie State of Texas,, acting by and through the
Texas Department of Transportation, hereinafter called the Department and the,
City apt f Narth Richland I lills
hereinafter called the Subgrantee, and becomes effective then fully execiated by both parties. For
the purpose of this agreement, the Subgrantec is designated as a(n)
Local Govemment
AUTHORITY: Texas Transportation Code, Chapter 7'23„ the Traffic Safety Act of 1967, and the
Highway Safety Performance Plan for the Fiscal Year 2008,
ProjectTitle: STEP Comprehensive
Grant Period: This Grant becomes' cffcctive on I W01/2%7 or on the date of final signature of both
parties, whichever is later, and ends on 093012008 unless terminated or otherwise modified.
Total Awarded: $73,631.92
Amount Eligible for Reimbursement: $59,382,24
Match Amount: $14,2491.68
Program Income $0,00
7X DOT 1 8 / 2 2, / I) () (),
7
Y If North R:.chland STEP Cmnprchc-nsive 200E
TEXAS TRAFFI SAFETV PROGRAM 'GRANT AGREEIMENT
The signatory of the Subgranice hereby represents and warrants that she)be is an officer of the
organisation for which sheihe has executed this agreement anti that she/he has full and complete
authority to enter into this agreement on behalf of the organization,
THE SLJ13GRANTEE THE STATE OF TEXAS
City of North Richland Ifil Is
Executed for the Executive Director and
�[Lcgal Name of Agency]
By:
[Authorized Signaturej
(Name]
[Tide]
Date:
Under the authority of Ordinance or
Resolution Number (for local government):
Approved for (he I exas Transportation
Commission for the purpose and effect of
activating andJor carrying out orders,
established policies or work- programs
approved and authorized by the Texas
Transportation Conarnission
By.
[District Engineer Texas Department of
Transportation]
[Name I
jiflej
Date:
By:
I Resolution Nu mberl Director, Traffic Operations Division
Department of Transportation (Not requ i red
for local project grants under 5100,000,0110)
Date:
rxl)ll)lr 2 &/22/20 "
, L y Of NO r t 11 R i : ) 1,� Ild STEP CDmprehengive
PROGRAM ELEMENT SELECTION
YEAR LONG
Z
DWI
uwi: oriving while Intoxicated
❑
,Speed
:Spieedt Speed Enforcement
a'?
02z Occupant Protection (Safety Belt L Child Safety Seatj
❑
ITC'
ZT12: Intersection Traffic Control
WAVE
❑
Dwi
Jurisdiction 'wide (DWI enforcement effort must be focused
at Locations where there is an over - representation of
alcohol - related crashes and/or DWI arrests)
F1
Speed
Ji-irisdictiork wide (Speed should be focused on
areas where there is at least a !Dot noncompliance with the
posted speed G emit w ar)d/or a higher nuadwr cat speed-related
Crd5hes
❑
OF
JuTi;5diction wide
CM V
❑
Speed, OP,
CMV: Commercial Motor vehicle; 17MV: Hazardou5 Moving
and FMV
Violations
2008
TXDOT 3 8
iL-y of NQrLh kicJiicmd q'rF,? Conpxehensive 2,")I;)8
GENERAL INFORMATION
Project Title STEP Camprehensive
How many years has your organization received funding for this project?
This will b our first ;year.
organization Address North Riz-hland Hills Police
Department
'CiCQ N E Lo �p 1320
Mailing Address (if different)
Project Director Contact InfoxmationArithony Maranto
TX-DQT 4 12/22/2G07
M r I h R 1 ci I STEP � w 11,00
PROPOSING AGENCY AUTHENTICATION
IZ T d.he folLcwing person has authorized the submittal of this propcm.Ral.
Name Laxry
"ritLc city Manager
Add re, Lis 7 K1 C4 L Loop 820
City C4crth Kichland hills
StatL-
Zip Code
Phone Number 817-427-6007
Fax Number
E-mail address Lcunrjingham@nrhtx. ccm
TXD0T 5 8/22/2007
Lty of' SITFP CQmprehens�ve, 2008
,I,Ep-mS, 'CONDITIONS AND RESPONSIBILITIES
How often do you plan to submit Performance RePOrtS? munchly
How often do you plan to submit KYR's? M,�nL It I y
Terzin and CQnditioms
z i Agree with. the Terms and Conditions,
RaSportaibilitiea Of the Subgrantee
E i Agree with the Responsibilities Of the SubGrantee
Reopcn0ibilities of the Department
Ell Agree with the Respon$ibilitie8 Of the Department..
3r 22 /?W07
6
TMOT
of tq-7rtj,� Rich[and STEP
TexasTriaffic Safety Program
GRANT AGRFEMENT GENERAL TERMS AND CONDITIONS
ARTICLE I. COMPLIANCE WITH LAWS
The Subgratitee shall comply with all federal, state, and local laws, statutes, codes, ordinances, r0es and
regulations, and the orders and decree's of any courts or' dministrative bodies or tribunals in any matter
affecting the performance of this Agreement, including, without [imitation, workers' cornpensation laws,
minimun, and maximum salary and wage statute-, and regulations, nondiscrimination laws and
regulations, and licensing laws and regulations. When required, the Subgrankee shall ftu-nish the
Department with satisfactory proof of its compliance therewith.
ARTICLE 2. STANDARD ASSURANCES
The Subg=tec hereby assures and certifies that it will comply with the regulations, policies, guidclines,
and requirements, including 49 CFR (Code of Federal Regulations), Par( 18; 49 CFR, Part 19 (OMB
[Office of Management .and Budget] Circular A -1101) OMB Circular A-87; 0MR Circular A-102; OMB
,Circular A•21; 'OMB Circular A-122; oMB Circular A-I 33 and the'Traffic Safety Program Manual, as,
they relate to the application, acceptance, and use of federal or state funds, for this project. Also, the
Subgrantee assures and certifies that:
A. it possesses legal authority to apply for the grant; and that a resolution, motion, or '.similar action has
been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing
of the application, including all understandings and assurances contained therein, and directing and
aulborizing the person identified as the official representative of the applicant to act in connection
with the application and w provide such additional information as may be required,
B , It and its subcontractors will comply with Title VI of the Civil Rights Act uf 1964 (public Law 98-
352) person shall discriminate, on the grounds of
,, as arnendied, and in accordance with that Act, no piers
iuciv, cedar, 5cn,, nutional origin, age, religion, or disability.
C. it will comply with rcoluirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 11970, as arncnded; 42 uSC (United States Code) §§4601 et seq.; and
United 'States Department of rransportation (USDOT) regulations, "Uniform Relocation and Real
Property Acquisition for Federal and Federally Assisted Programs," 49 Cl,R, Pail 24, which provide
for fair and equitable treatment of persons displaced as a result of federal and federally assisted
progran1s.
D, it will comply with the provisions cif the Hatch political Activity Act, which limits; the political
activity of employees. (See also Article 25, Lobbying Certification.)
F. it will comply with the federal Fair Labor Standards Act's minimum wage and overtime requirements
for employees performing project work.
to prohibit employees from using their positions for a purpose that is Of
F. it s
will establish '.safeguards others,
gives the a?pearanct of being motivated by a desire Car Private gain for themselves 0 r
particularly those with whom they have family, business, or Other ties-
200P
G. it will give the Depailivent the access to and the right to examine all records, books, papers, or
docurnents related to this Grant Agreement..
H. it will comply with all requirements imposed Iby the Department concerning special requirements of
law, program requirements, and other administrative requirements.
I. it recognises that many federal and state laws imposing environmental and resource conservation
requirements may apply to this Grant Agreement. Some, but not all, of the major federal laws that
8/22/�00'
<[)01
ity ref N,,.rrt.h R!(:hland STLL' Comprchcnc3 ve
may affect the project Include: the National Environmental Policy Act of 1969, as arriended, 42 USC
§§4321 etseq.; the Cleankir Act, as amended, 42 USC §§74,01 et!.,;eq. and sections of 29 USC; the
Federal Water Poill4tiou Control Act, as amended, 33 USC §§ 1251 et seq,-, [fie Resource Conservation
and Recovery Act, as amended, 42 USC §§6901 at seq.; and the Comprehensive Environmental
Response, Compensation, and Liability Act, as amended, 42 TJSC §1396()l etseq. The Subgrantoc
rtk,o, recto al agencies
gnize5 that, the U.S. Environmental Protection Agency, USDOT, and other federal
have issued, and in the future are expected to issue, regulation, guidelines, standards, orders,
directives, or other requirements that may affect this Project, 7hus, it agrees to comply, and assures
the compliance of each contractor and each subcontractor, with any such federal requirements as the
federal government may now or in the future promulgatc,
1, it will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Uisader
Protection Act of 1973, 42 USC §4012a(a), Section 102(a) requires, on and after March 2, ['975, the
purchase of flood insurance in communities where such insurance is available as a condition for the
receipt of any federal financial assistance for construction or acquisition purposes for use in any area
that has been identified by the Secretary of the Department of Housing and Urban Development as an
area having special flood hazards. The phrase "federal financial assistance" includes any form of
loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any
form of direct or indirect federal assistance,
K. It will assist the Department in its compliame with Section 1106 of the National Historic Preservation
Act of 1.966 as arnended (16 USC 47'0 et seq.), Executive Order 11593, and the Antiquifivs, Code of
Texas (National R dSOUrc es Code, Chapter 1.91).
L. it will comply with Chapter 573 of the Texas Government Code by ensuring that no officer.,
employee, or member of the Subgrintec's. governing board or the Subgrantee's subcontractors shall
vote or confirm the employment of any Person related within the seciond degree of affinity or third
degree by consanguinity to tiny member of the goveming body or to any other officer or employee
authorized to employ orsuporviw such person. 'This prohibition shall not prohibit the employment of'
a person described in Section 573.062 of the Texas Government Code.
N1. it will ensure that all information collected, assembled, or maintained by the applicant relative to this
project shall be available to the public during normal business hours in compliance with Chapter 552
of the 1'exkjs ciovernmetu Code, unless otherwise expressly provided by law.
N, if applicable, it will comply with Chapter 551 of the Texas Government Code, which requires all
regular, spc6al, or called meetings of governmental bodies to be open to the public, except as
otherwise provided by law or specifically permitted in the Texas Constitution.
ARTICLE 3. CONI'PENSATION
A. The method of paynient for this Agreement will be based On actual costs incurred Up to and not to
exceed the limits specified in ft Project Budget. The amount in-cluded in the Project Budget will be
deemed to be an estimate only and a higher amount can be reimbursed, subij act to the conditions
specified in paragraph B hereunder. Ifthe Project Budget specifies that costs are based on a specific
rate, per-unit cost, or other method of payment, reimbursement will be biased on the specified method-
B. All payments will be made in accordance with the Project Budget.
The Subgrantec's expenditures may overran a budget category (1, 11, of 111) in the approved Project
y ii,
Budget without a grant (budget) amendment, as long as the overrun does note
a total 'of fl 'e (3)
percent per year of the maximum amount eligible for reimbursement (TxDOT') in the attached Project
Budget for the current fiscal yui This overrun must be ofd set by an equivalent undicrrun elsewhere
in the Project Budget.
)0138
R / 21 l' '200
XT7OT
i-.y of Nortil FtChLand s,7 F, P C n rr. p rc h r.-,,n 9 'a v e-
If the overrun is five �(5) percent or less, the Subgranitc must provide written notification to tile
Deparmient, through the TxDOT Electronic Grants Management System (cGrants) messaging system,
prior to the Request for Reimbursement being approved. The notification Trust indicate the amount,
the percent over, and the specific reason(s) for the overrun.
Any uvcrrLU1 of more than five (5) percent of the amount eligible for reimbursement (TxD07) in the
attached Project Budget requires an amendmient of this Grant Agreement.
Tlic maximum amount eligible for reirribUTSement shall not be increased above (tie Grand Total
,rxDoT Amount in the approved Project Budget, unle&s this Grant Agreement is amended, as
described in Article :5 of this Agreement.
For Seloctive TrafFic. Enforcement Program (STEP) grants only: In the Project Budget, 'Subgrantees
arc not allowed to use underran funds from the TxDOT amount ofi(I 00) Salaries, SUbcategories A,
"Enforcement," or B, "'PI &E Activities," to exceed the TxDOT amount listed in Subcategory C,
"Other." Alin, Subgrantees arc not allowed 10 use Underrun funds from the TxD10T amount of ,(100)
Salaries, Subcategories A, "'Enforcement," or C, "Other," to exceed the TKDOT .amount listed in
Subcategory B, " "PIXIE Activities." The TxDOT amount for Subcategory B, "PT&E Activities," or C,
"Other," can only be exceeded within the 5 percent flexibility, with undarrun funds from Budget
Categories IT or III.
C. To be eligible for reimbursement under this Agreement, a cost MUSt be incurred in accordance with
the Project Budget, within the time frame specified in the 'Grant Period of this Giant Agrcement,
attributable to work covered by this Agreement, and which has been completed in a manner
satisfactory and acceptable to the Department.
D. Federal or TxDOT funds cannot supplant (replace) funds from any other sources. The tenn
"'supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity already
supported by local or state funds,
R'. Payment of costs ineurred under this Agraement is further governed by one of the following cost
principles, as appropriate, outlined in the Federal Office of Management and Budget (OMB)
Circulars!
• A-2 1, Cost Principles, for institutions of Higher Education;
• A-87, Cost Principles for State, Local, and Indian Tribal Governments; or,
• A-122, Cost Principles for Nonprofit Organizations.
F. The Subgraritee agrees to submit monthly or quarterly Requests for Reirnhurs'ement, as designated in
this Grant Agreement, within thirty (30) days after the end of the billing period. 'The Request for
Reimbursement and appropriate supporting documentation must be submitted through Grants.
G . The Subgrantee agrees to submit the final Request for Reimbursement tindcr this Agreement within
forty-five 1(45) days of the end of the grant period.
14. The Department will exercise good faith to make payments within thirty (30) days ofrelceip( of
properly prepared and documcmied Requests for Reimbursement. Payments, however, are contingent
upon the availability of appropriated funds.
L Project agreeinerils supported with federal or Tx DOT funds are limited W the length of this Grant
Period specified in this Grant Agreement. Ifthe Department determines that the project has
demonstrated merit or has potential long-range benefits, the Subgrantee may apply for funding
assistance beyond the initial Agreement period. Preference for funding will be given to those projects
for which the Subgrantee has assumed soane cost sharing, those which propose to assume the largest
percentage 0 C qUbsequent project costs, and those which have demonstrated plerfunriance that is
acceptable to the Department,
XDOT 9 8 122 � 2 007
ity of North Ri.r.hidnd S'PEP Comprehensive
ARTICLE 4. LIMITATION OF LIABILITY
payment of costs incurred hereunder is contingent upon the availability of fiinds. If at any time during
this Grant Period, the Department determines that there is insufficient funding to continue the project, the
Mpartment shall so noti ty, the Subgrantee, giving notice of intent to terminate this Agreement, as
specified in Article I I of this Agreement. If at the end of a federal fiscal year, the Department determines
that there is sufficient funding and perforniance to continue the project, the Department may so notify the
Sub grant" to continue this agreement,
ARTICLE 5. AMENDMENTS
This Agreement may be amended prior to its expiration by mutual written consent of both parties,
utilizing [Ile Gnont Agreement Amendment in eGrants. Any amendment must be executed by the parties
within the Grant Period, as specified in this Grant Agreement.
ARTICLE 6. ADDUFIONAL WORK AND CHANGES IN WORK
If the Subgrantee is of the opinion that any assigned work is beyond the scope of this Agrccnient and
constitutes additional work, the Subgranteo shall promptly noti6r the Department in writing through
cGrantssysturn messaging. If the Department finds that such work does constitute additional work, the
Department shall so advise the Subgrantee and a written amendment to this Agreement will be executed
according to Article 5, Amendments, to provide compensation for doing this work on the same basis as
the original work. If performance of the additional work will cause the maximum amount payable to be
exceeded, the work will not be performed before a written grant amendment is executed.
If the Subgran(oc has submitted work in accordance with the terms of this Agreement but the Department
requests changes to the completed work or pans thereof which involve changes to the original scope of
services or character of work under this Agreement, the Subgrantec shall inake such revisions as
requested and directed by the Department. This will be considered as additional work and will be paid for
as specified in this Article.
If the Subgrantee submits work that does not comply with the terms of this Agreement, the Department
shall instruct the Subgrantee to make Such revisions as are necessary to bring the work into compliance
with this Agreement, No additional compensation shall be paid for this work.
The Subgrantee shall make re,4sions to the work authorized in this Agreement, which are necessary to
correct errors or omissions appearing therein, when required to do '.so by the Department. No additional
compensation shall be paid for this work.
The Department shall not The responsible for actions by the 15ubgrantee or any costs incurred by the
Subgrantee relating to additional work not directly associated with or prim to the execution of an
amendment.
ARTICLE I. REPORTING AND MONITORING
Not later than thirty (30) days after The lend of each reporting period, the Subgranice shall submit a
performance report through e0mrits. For short-term projects, only one report submitted by the
Subgrantee at the end of the project may be required. For longer projects, theSubgrantce will submit
reports at least quarterly and preferably monthly, The frequency of the performance reports is cs3abhsh0d
through negotiation between the Subgrantee and the program or project manager.
For Selective Traffic Enforcement Programs (STEPs), performance reports must be submitted monthly,
;� 0 ()'8
The performance report will include, as a minimum: (1) a comparison of actual accomplishments to the
objectives established for the period, (2) reasons why established objectives and perf6rmancc measures
were not met, if appropriate, and (3) other pertinent information, including, when appropriate, an analysis
and explanation of cost unideff uns, overruns, or high unit costs.
X17)()T 1 1".) 8/ 2 2 / 20 G
i-.y of N(arth Richl iIrld STEP Comprehensa-ve 2006
The Subgrantot shall submit the Final Performance Report through eGrants within thirty 1(30) days after
completion of the grant.
The Subgmntcc!shall promptly advise the Department in writing, tbmugh cGrants messaging, of events
that will have a significant impact upon this Agreement, including:
Problerns, delays, or adverse conditions, including a change of project director or other changes in
Subgrantee personnel, that will materially affect the ability toattain objectives and performance
measures, prevent the meeting of time schedules and objectives, or preclude the attainment of project
objectives or performance measures by the established time periods. 'This disclosure shall be
accompanied by a statement of the action taken or contemplated and any Departrwrit or federal
assistance needed to wo%olve the situation.
Favorable developments or events that enable meeting time schedules and objectives sooner than
anticipated or achieving greater performance iineasure output than originally projected.
ARTICLE 9. RECORDS
The Subgrantee agrees to maintain all reports, documents, papers, accounting records, books, and other
evidence pertaining to costs incurredand work performed hereunder, (hereinafter called the records), and
shall make such records available at its office, for the time period authorized within the Gran( Pierimi, as
specified in this Grant Agreement. The Slubgrantee further agrees to retain said records for four (4) years
from the date of final payment under this Agreement, until completion of all audits, or until pending
litigation has been completely and fully resolved, whichever occurs last.
Duly aothorized representatives of the Department, the USDOT, the office of the Trispector General,
Texas State Auditor, and the ConiptrollLr General shall have access to the records. This right of access is
not limited to the four (4) year period but shall last. as long as the records are retained.
ARTICLE 9. INDEMNIFICATION
To the extent permitted by law, the Subgrantee, if other than a Sovctrurwrif entity, shall indemnify, bold,
and save harmless the Depaftment and its officers and employees from all claims and liability due to the
acts or orrdissions of the Subgmn(w, its agents, or employees. The Subgramcc also agrcc,s, to the extent
pen - nitted by law, to indemnify, hold, and save harmless the Department from any and all expenses,
including but not limited to attorney fee$, all court costs and awards for damages incurred by the
Department in litigation or otherwise resisting such claims or liabilities as a result of any activities of the
Subgrantee, its agents, or employees.
FLM[ler, to the extent permitted by Law, the Subgrantee, if other than a government entity, agrees to
protect, indemnify, and save haFraless the Department from and against all clauses, demands, and causes
of action of every kind and character brought by any employee of the Subgrantee against the Department
due to personal injuries or death to such employee resulting from any alleged negligent act, by either
commission or omission on the pan of the Subgrantee.
If the Subgrantet is a government entity, both parties to this Agreement agree that no party is an agent,
servant, or employee of the other party and each pairty agrees it is respunsible, for its individual acts and
deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents.
ARTICLE 10. DISPUTES AND REMEDIES
This Agreement supersedes any prior oral or wn(ton agreements, If a conflict arises betwcon. this
Agreement and the t'raff'ic 'Safety Program Manual, this Agreement shall govern,
The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising
out of procurement made by the—Subgrantze in support of Agreement work,
XUL1111 11 8/22/2007
it ,it: No r1 ?,ichLand S'FF-P Compreheru:sivfu 2008
Disputes concern,ing perfarrinance or payment shall be submitted to the Depamnent, for settlement, with
the Executive Director or his or her designee acting as final re&rec.
ARTICLE 1111. TERMINATION
This Agreeincrit shall remain in effect until the Subgrantee has satisfactorily completed all services and
obligations described herein and these have been accepted by the Departrnent, =less,,
• This Agreement is terminated in writing with the inutual consent of both parties; or
* There is awTitten thirty (310) day notice by either party; or
• The Department detennInes that the performance of the project is not in the best interest of the
Department amid inforins the 'Subgrantee that the project is terminated immediately.
The Departnient shall compensate the Subgtantee for only those eligible expenses incuff ed during the
Grant Period specified in this Grant Agreement which are directly attributable to the completed portion of
the work covered by this Agreement, provided that the work has been completed in a manner satisfactory
and acceptable to the Department. The Subgrantce shall not incur nor be reimbursed for any new
obligations after the effective date of termination,
ARTICLE 12. INSPECTION OF WORK
The Department and, when federal funds are involved. the US DOT, or any authorized represcritativc
thereof, have the Fight at all reasonable times to inspect or otherwise evaluate the work performed or
being performed hereunder and the premises in which it is being performed.
If any inspection or evaluation is made on the premises of the Subgraracc or its subcontractor, the
Subgrantee shall provide and require its subcontractor to provide all reasonable facilities and assistance
for the safety and convenience of the inspectors in the performance of their duties. All inspections and
evaluations shall be performed in such a manner as will not unduly delay the work.
ARTICLE 13. AUDIT
The Subgrantec shall comply with the requirements of the Single Audit Act or 1984, Public Law (PL) 198-
502, ensuring that the single audit report includes the coverage stipulated in 'OMB Circular A -133,
"Audits of States, Lx)cai Govtrnments, and Other Non-Profit Organieutioris."
The state auditor inay conduct an audit at investigation of any entity receiving funds from the site
directly under this Agreement or indirectly through asubcontract under this Agreement. Acceptance of
funds directly under this Agreement or indirectly through a subcontract under this Agreement acts as
acceptance of the authority of theState Auditor, under the direction of the legislative audit committee, to
conduct an audit or investigation in connection with those funds.
ARTICLE 14. SUBCONTRACTS
The Suitgraintec shall not enter into any subcontract with individuals or organizations not a part of the
SUbgrantee's organization without prior written concurrence, through eGrants systern messaging, with the
subcontract by the Department. Subcontracts shall contain all required provisions of this Agreement. No
subcontract will relieve the Subgrantec of its responsibility under this Agreement.
ARTICLE 15. GRATUITIES
Texas Transportation Cormnaission policy i-nandates that employees of the Department shall not accept
any benefit, gift, or favor ftern any person doing business with or who, reasonably speaking, may do
business with the Department tinder this Agreement. The only exeeptions allowed are ordinary business
lunches and itens that have received the advanced written approval of the Department's Executive
Director.
"+ 12 �/22?200'1
Ity or Nor1th Richland STEP Coniprehen8Svp. 2 0 i,;
Any person doing business with orwho reasonably speaking may do business with the Department under
this Agreement may not make any offer of bonefits, gifts, or favors to Department employees, except as
montioned here above. Failure oil the pan of the Subgrantee to adhere to this policy may result in
termination of this Agreement.
ARTICLE 16. NONCOLLUSION
The SUbgrantee warrants that it has not employed or retained any company or person, other than a bona
d that it a% not
fide employee working solely for the Subgrantec, to solicit or secure this Agreement, an hors
paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration 'Contingent LPQn or resulting from the award or
making of1his Agreement, Ifthe Subgrantec breaches or violates this warranty, the Department shall
have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agr=ment
price or consideration, or otherwise recover the full amount ofskich fuc, commission, brokerage fee,
contingent fee, or gift,
ARTICLE 17. CONFIACT OF INTEREST
The Subgrantec represents that it or its employees have no conflict of interest that would in any way
interfere with its or its employees' Performance or which in any way conflicts with the interests of the
Department. The SUbgrantuc shall exercise reasonable care and diligence to prevent any actions or
conditions that could result in a conflict with the Department 's interests.
ARTICLE I& SUBGRAXTEE'S RESOURCES
The Slubgrantec certifies that it presently has adequate qualified personnel in its employment to perform
the work required under this Agreement, or will be able to obtain such personnel frorn sources other than
the Department.
All employees of the Subgrantec shall have such knowledge and experience as will enable there to
perform the duties assigned to their, Any employee, of the Subgrantcv who, in the opinion of the
Lkpartintent, is incornpetont or whose conduct becomes detrimental to the work, shall immediately be
removed from association with the project.
Unless otherwise spocified, the Subgranice shall furnish all equipment, materials, supplies, and other
resources required to perform the wort
ARTICLE 19. PROICUREMF NT AND PROPERTY MANAGFMENT
The Subgrantec shall establish and administer a system to procure, control, protect, preserve, use,
maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this
Agreement in accordance with its own property management procedures, provided that the Procedure.-; We
not in conflict with the Department's property management procedures or property management standards,
and federal standards, as appropriate, in:
• 49 CFR, Part 19, *'Uniform Administrative Requirements for Cirants and Cooperative Agreements
to State and Luca] Governments;"' or
0 419 CFR, Part 19 (OMB Circular A-1 10), "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit
Organizations."
ARTICLE 210, OWNERSHIP OF DOCUMENTS AND JNTFIJ,ECTUAI. PROPERTY
Upon completian or termination of this Grant Agreement, whether for cause or at the convenience of the
parties hercto, all finished or unfinished documents, data, stud'ies, surveys, reports, maps, drawings,
modoL, photographs, etc, prepared by the Subgrantee, and equipment and supplies purchased with grant
X00T 13 8/22/2007
t y a f N()rt h B-1ch I a rid STEP Comprehensive
funds shall, at the option of the Department, become the property of the Depat-Imcrit All sketches,
Photographs, calculations,, and other data prepared under this Agreement shall be made available, upon
request, to the Department without restriction or limitation of their further use,
A. Intellectual property consists of copyrights, patents, and any other form of intellectual property rights
covering any data bases, software, inventions, training martuals, systems design, or other proprietary
information in any form or medium,
B :417 eights to Department. The Department shall own all or the rights (including copyrights, copyright
EIPPlicatiorls, copyright renewals, and copyright extensions), title and interests in and toalldata, and
other information developed under this contract and versions thereof unless otherwise agreed to in
writing that there will be joint ownership,
C. All rikhisio Subgeaniee. Classes and materials initially developed by the SUbgranice without any
type of funding or resource assistance from the Department retrain the Subgrantee 's intellectual
property, For these classes and materials, the Department payment is: limited to payment for
attendance at classes.
ARTICLE 21. SUCCESSORS AND ASSIGNS
The Department and the Subgrantee each binds itsell', tits successors, executors, assigns, and
administrators to the other party to this Agreement and to the successors, executors, assigns, and
administrators of such other party in respect to all covenants of this Agreement. The Subgrantee shall not
assign, sublet, or transfer interest and obligations in this AgreLment without written consent of the
Department. through eGrants messaging.
ARTICLE 22. CIVIL RICHTS C MP1,1ANCE
A- Compliance with regulatiorm The Subgrantee shall comply with the regulations relative to
nondiscrimination in federally assisted programs of the TJSDOT 49 CFR, Part 2]„ 23 M,
Subchapter C, and 41 CFI, Parts 60-74, as they may be amended periodically (hereinafter referred to
as the Regulations). The Subgrantee agrees to comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 and as supplemented by the U. S,
Department or Labor regulations (41 CFR, Part 160),
B Nondiscrimination: The Subgrantee, with regard to the work performed dwing the period of this
Agreement, shall not idiscri minate on the grounds of race, color, sex, national origin, age, religion, or
dfiiability in the selection and retention of subcontractors, including procurements of materials and
leases of equipment.
C'. Solicitations for subcontracts, including procurement of materials and equipment ' in, all solicitations
either by competitive bidding or negotiation made by the Subgmntee for work to be performed under
ia subcontract, including procuretinLnts, ofmataials and leases of equipment, each potential
subcontractor or Supplier shall be notified by the Subgrantee Or the S0grantec's obligations under
this Agreement and the regulations relative to nondiscrimination an the grounds of race, color, sex,
national origin, age. religion, or disability,
D. Nformation and reports: The Subgrantee !shall provide all information and reports required by the
regulutiluns, or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by (he Department or
the USDOT to be pertinent to ascertain compliance with such regulations or directives. Where any
information required of the Subgrantee is in the exclusive possession of another who fails or refuses
to furnish this information, the Subgranl= shall so ectli*r to the Department or the US DOT,
whichever is appropriate, and shall set forth what efforts the Subgrantee has made to obtain the
requested information-
2 r,'1(7 H
XD017 L4 Q, 22/ZJ07
ity rf 140-rl.h pic.,h Land STE2 Cortaprehonsive
F, Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the
nondiscrimination provision of this Agreement, the Department shall impose such sanction's as it or
the US DOT may determine to be appropriate.
F. Incorporation of provisions; The Subgranwe shall include the provisions of'paragraphs A. through I;_
in every subvontract, including procurements of matcriak and leases of equipment, unless exempt by
the regulations or directives. The Subgrantce shall take such action with respect to any subcontract or
procurement as the Department may direct as a means of enforcing such provisions, including
sanctions for noncompliance. flowevcr, in the event a Subgrantec becomes involved in, or is
threatened with litigation with a subcontractor or supplier as a result Of such direction, the Subgrantee
may request the Department to enter into litigation to protect the interests of the state, and in addition,
the Subgranicc may request the ''United States to enter into such litigation to protect the interests ofthe
United States.
ARTICLE 23. DISADVANTAGED BUSINESS ]ENTERPRISE
It is the policy Of the Dcparhnent and the USDUI'that Disadvantaged Business Enterprises, as defined in
49 CFR Part 26, shall have the opportunity to participate in the Performance of agreements financed in
whole or in part with federal funds, Consequently, the Disadvantaged Business Enterprise requirements
of 49 CFR Part 26, apply to this Agreement as follows:
• The Subgrktntee agrees to insure that Disadvantaged Business Faterprises, as defined in 49 CFR
Part 26, have the opportunity to participate in the performance of agreements and subcontracts
financed in whole or in part with federal funds. In this regard, the 'Subgrantee shall make good
faith efforts in accordance with 49 'CFR Part 26, to gins ure that Disadvantaged Business
Enterprises have the opportunity to compete for and perforrn agreements and subcontracts,
• 'Me Subgrantee and any subcontractor shall not discriminate on the basis of race, color, sex,
national origin, or disability in the award and performance of agrevraents funded in whole or in
part with federal funds.
'-rbgiw requirements shnIt bo inicludod in any subconnaut,
Failure to carry out the requirement,, set Forth above shall constitute a breach of this Agreement and, after
the notification of the Department, rruay result in termination of this Agreement by the Department, or
other such remedy as the Department deems appropriate. ,
ARTICLE 24. DEBARMENTISUSPENSION
A. The Subgrantee certifies, to the best of its knowledge and belief, that it and its principals
1. Are not Presently debarred, suspended, proposed for debarment, declared ineligibie or voluntarily
excluded from covered transactions by any federal department or agency;
2. Have not within a three (3) year period preceding this Agreement been convicted of had a civil
judgment rendered against them for commission of fraud or .a criminal offense in connection with
obtaining, attempting to obtain, or perfonuing a federal, state, or local public transaction or
contract under a public transaction, violation of federal orstate antitrust statutes; or commission
orlembezzlcment, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
3. Are not presently indicted or otherwise ctirninally or civilly chargod by a federal, state, Or local
governmental entity with commission of any ref the offenses enumerated in paragraph A. 1 or this
Article; and
4. Have not, within a three (3) year period preceding this Agreement, had one or more fiodoral, state,
or local public transactions terminated for cause or default,
2 0 C8
KDOT 15 iq )'22 /207
�ty of Nnrth Richiarjj SILP Cornp�(-hprsava
B. Where the 'Sub�grantee, is unable 10 OcrtifY to any of the statcraents in this Article, Such Subgraritce
shall attach an explanation to this Agreement,
C. 'The Subgrantce is prohibited from making any award or permitting any award at any tier to any party
which is debarred or suspended or otherwise excluded from Or ineligible for participation in federal
assistance programs tinder Executive Order 12549, Debarment and Suspension,
D. The SubgTantee shall require any party to a subcontract or purchase order awarded Linder this Grant
Agreement to certify its eligibility to receive federal grant farads, and, when requested by the
Department, to furnish a copy of the certification.
ARTICLE 2& LOBBYING CERTIFICATION
The Subg•antee certifies to the best of his or her knowledge and belief that:
A. No fecierally appropriated funds have been paid or will be paid by or on behalf of the Subgruntee to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee ofCongress, or an employee of a member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement,
B. I f any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress. or an employee of a Member of Congress 111
connection with this federal contract, grant, loan, or cooperative agreement, the party to this
Agreement shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying,"
in accordance with its instructions.
C. The Subgrantee shall require that the language of this certification be included io the award
documents for all subawards at all tiers (including subcontracts) and that all subrecipients shall certify
and disclose accordingly.
This certification is a material representation Of fact Upon which relizzce was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.& Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $ 10,000 and not more than $ 100,000 for
each such failure.
ARTICLE 26. CHILD SUPPORT STATEMENT
Unless the Subgrantee N a govenunental or non-profit entity, the Subgrantee certificS that it either will go
to the Department's website noted below and complete the Child Support Statement or already has a
Child Support Statement on rile with the Department. The Subgruntee is responsible for keeping the
Child Support Statement current and on file with that office for the duration of this Agreement period,
The Subgrauttoe further certifies that the Child Support Statement ion file contains the child support
information for the individuals or business entities named in this grant. Under Section 231,006, Family
Code, the Subgrantee certifies that the individual or business entity named in this Agreement is not
ineligible to receive the specified grant or payment and acknowledges that this Agreement may be
ternihiated and payment may be withheld if this certification is inaccurate.
The form for the Child Support Statement is available on the Internet at-.
http.I `www.dut..state-tx.us,lcsofdefa,,It h.
210(3$
KDOT 16 8/22/2007
ity cf North P.J.r h Arid STEP C(AIn.Prehe¢ si e 2QC8
RESPONSIBILITIES OF THE 'St.lB'GRANT E:
A. Carry out all performance measures established in the grant, including fulfilling the
law enforcement objectives by implementing the Operational Plan contained in this
Grant Agreement.
B. Submit all required reports to the Department (TxDOT) fully completed with the
most current information, and within the required times, as defined in article 3 and
Article 7 of the General. Teens and Conditions of this Grant Agreement. This
includes reporting to the Department on progress„ achievements, and problcrns in
monthly Performance .Reports and attaching necessary source documentation to
support all costs claimed in Requests for Reimbursement (:R:F ).
". Attend. Department- approved grant management training.
D. Attend meetings according to the following,:
1. The Department will arrange for meetings with the'Subgrantee to present statues
of activities and to discuss problems and the schedule for the following
quarter's work.
The project director or other appropriate qualified persons will be available to
represent the Subgrantee at meetings requested by the Department.
F,. Support grant enforcement efforts with public information and education (PI &I )
activities. 'Salaries being clammed for PI&la activities must be included in the budget.
F. When applicable, all newly developed PUE materials must be submitted to the
Department for written .approval„ through the TxDDT Electronic Grants
Management System (cCrrants) system messaging, prior to fmal production. Refer to
the 'Traffic 'Safety Program Manual regarding PI&E procedures.
Q, For out of state travel expenses to be reimbursable, the 'Suibgrantee must have
obtained the written approval of the Department, through cGrants system messaging,
prior to the beginning of the trip. Grant approval does not .satisfy this requirement.
For Department district - managed grants, the Subgrantee must have obtained written
Department district approval, through cGrants system messaging, for travel and
related expenses if outside of the district boundaries.
H. Maintain verification that all expenses„ including wages or salaries, for which
reimbursement is requested is for work exclusively related to this project.
1. Ensure that this grant will in no way supplant (replace) £finds from other sources.
Supplanting, refers to the use of federal funds to support personnel or any activity
already supported by local or state funds.
I Ensure that u�tuc:h officer working on the STEP project will complete an officer's
daily report form. The form should include at a minimum: name, date, badge or
identification number, type of ,gaunt worked, grant site number, mileage ( including
starting and ending mileage), hours worked, type of citation issued or arrest made,
officer and supervisor signatures.
KDUT 17 8/'2'2/;/0 D`)
ir-Y Ot Nnrth Richiand 5M, Compr,.,LerSjVp
2008
K. Ensure that no officer above the rank of Lieutenant (or equiva.lent tjtic) will be
reimbursed for enforcement duty, unless the Subgrantee received specific written
authorization from the Departincrit, through eGrants system messaging, prior to
incurring costs.
L. Subgrantee may work additional STEP enforcement hours on holidays or special
events not covered under the Operational Plan. However, additional work must he
approved in writing by the Department, through eGran(s system messaging, prior to
enforcement. Additional hours must be reported in the Performance Report for the
time period for which the additional hours were worked.
M, If an officer makes a STEP- related arrest during the shift, but does not complete the
arrest before the shift is scheduled to end, the off icer can continue working under the
grant to complete that arrest.
N. Subgrantee s with a traffic unit will utilize traffic personnel for this grant, unless such
personnel are unavailable for assignment.
D. Prior to conducting speed enforcement, the Subgrantee must ,,elect and survey
enforcement sites that comply with existing stale mandated!spccd limits in
accordance with tbe'Texas Transportation Code, Sections 545.352 through 543.3,5'6�.
P. Officers assigned to speed sites should be trained in the tise of 'radar or laser speed
Mmurement devices.
Q. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have
a safety belt use policy in place, a policy should be implemented, and a copy
maintained for verification during the grant year.
R. Officers working DWf enforcement must be trained in the National Highway Traffic
Safety Aden hiis"tiou/Internatilonal Association of Chiefs of'Police Standardised'
Field Sobriety Testing (SFST), In the case ofa first year subgrantee, the officers
must be trained, or scheduled to be SFST trained, by the end of grant year. For
second or subsequent year grants, all officers working DWI enforcement must be
SFST trained,
S. The Subgrantee should have a procedure in place for contacting and using drug
recognition experts (DREs) when necessary.
T. The Subgrantee is encouraged to use the DWI On-line Reporting System available
through the Buckle Up Texas Web site at www-buckli uptexasxom.
XDOT 14 8/22/2007
'tY (If North Richland SPED
RE SPONSIBILITLES OF THE DEPARTMENT:
A. Monitor the Subgm, ntee's compliance with the perfierniance obligations and fiscal
requirements of this Grant Agreement using appropriate and necessary monitor-ing
and inspections, including but not limited to:
review of periodic reports
• telephone conversations
■ cGrants systern messaging
e-mails and letters
quarterly review meetings
• physical inspection of project records and supporting documentation,
B. Provide program management and technical assistance.
C. Attend appropriate meetings.
D. Reimburse the Subgrantce for all eligible Costs as defined in the project budget,
Requests for Reimbursement will be processed up to the maximum amount
payable as indicated in the project budget.
E. Perfarin an administrative review of the project at the Close of the grant period to:
• Asccrtain whether or not the pmject objectives were net
• Review project accomplishments (performance measures completed,
targets achieved)
• Docurnent any progress towards self-sufficiency
• Account for any approved Program Income earned and expended
• Identify exemplary performance or best practices.
XbOT 19 8/22/2007
Ly Of Nox 1 11 Richjan, SVEP Compreter,E, iVe
GOALS AND STRATEGI:pS
Goal: To increase effective enfcrcement and adiudication of traffic
safpty-related laws to reduce fatal and seriour, injury crashes,
Strategies: Increase enforcement of traffic safety- relate„ 1,awn.
Increase Public education and irfcrmatkon campaign�s_
Goal. To reduce the nurRber of DWL-related crashes, injurier_:, and
fatalities
Strategy, Increase enforcement of DWI laws.
Goal; To increase OcCupant restraint use in all
trUcks passenger vehic:es and
Strategy. Increase enforcement of cccupation protection Laws.
21 1 agree to the above 'goals acrd strat,egies.
TXDOT 2 D 8/22/2DO7
qty of 14CELh Rlch;&nd c
STFP Cc7prehens LVC'
2006
BASELINE 119FORMATIow
B&sel'" Definition- A number e,61-vin, as a foundation for subgx-antee., t.,
rxeaSUre pre -grant traffic eafnrccement activity,
Provided by tile subgrax1tee in order Base-line infOrMation must be
to identify local traffic enforcement
related activity„ This informatior, Should
With STEP grant doliax,s, exclude any a::tivitY generated
011ce the baseline is 'established, these figures
w"l be "d to COmPare subsequent year's local and grant traffic enforcement
activity. Note: Baseline data used must be no Older than 2001 data.,
Baseline Year (L2.2 months) FrOm I/l/2006 To 12/31/201016
Baseline Measure Baseline Number
NJmher of L)r'v'119 While ZzItOxicated 4(DWI) arrests 357
Number of safety belt citations 157
Number of child safety seat Citations 42,
2�t'lnlber Of al0o)LOL-related crashes 24
312rVey data for the fGljowj.Uq should not be Older than Sep 01, 2606
PprcejlLage of safety belt Usage Qaseline Nurnber MDnth/year of Survey
'e9'55% 01/2007
Atta�Ch Safety Belt survey data 5777-120070EA714?TT.xj t
i'xDo,r 21
8?22/20()7
STEP Ccrnpreher,sive 2008
LAW ENFORCEMENT OBJECTIVE / PERFORMANCE MEASURE
ObjeCtive / Performmee Measure
1. Number and Type citations, /arrests to be issued Under STFLD
N. Tncrease DDT arrests by
h- 111crease 'Safety 2elt citations by
c. .Increase: Child safety seat Citations by
2. PrOPOSO-. 'Total Number of Traffic RelaLed crashes
a. Rednce the number of Alcojj(:rJ-Related crashes to
I lricre,aj-.e Safety Belt usage
a- increase the Safety nelt usage rate atnong drivers
and frorLt seat passegel:S to
4. Number of Enforcemezjt Hours
STEP Indicater
Target Xumb4sr
]9f
IGOG
5C
20
1226
.1-00
TXDOT 2 2 8/22/27107
-ity of NorLh i�iuhland STEP Comprehensive 20108
PI&E OBJECTIVE / PERFORMANCE MEASURE
Objective / Perfornance measure Target Number
Suppoxt Gzaft efforts with a public Information and edu(aation (PILE) program,
a. Conduct. presentations 4
b. Conduct, media exposkire,s (e.q. news coniereriQes, news. releaser,
and interviews)
c. Cunduc�t commurkity evp-nt.i (e.g. health fairs, booths) 4
d. PrQduc!e the following number of public infoxmaLion anal educal.ion 0
materials
e, Numlaer OL Public information and education materials distributed 113100
IM)OU 23 8/22/2007
tiJ
E
, E-
04
eye
cs
Aj
N �
U
4A
r.
err
11 Q
W o
In x
71
........
do
do
, aj
pry
kn
N
C.5
en
atl
IV
-14
0i
41
.
. . ........
.
.... . .....
.cy as
0
41
sa
4j
.41
44
0 M
0
Vq
�4
14
err
11 Q
W o
In x
71
ity uf Ao��th Ric.hl,-md S;TEP Comp�eh�n ,, i ve 2 13 l�:3
TRAVEL AM PER DIEM; STEP ENFORCEMENT MILEAGE - 3010
miles 125, i 1
cast per MiLe 0.008
Total $10,140AC
TXr),O'T 25 8 / 2 2 / 2 Cl 7
Amount
Percentagsm
TXDQT
Match
0, 140.48
T) 4 �—.go
Total
$ILO,140.40,
TXr),O'T 25 8 / 2 2 / 2 Cl 7
!ity of No• �-h ?d tiaml STEP CompreheG F, vu 2006
SUPPLIES - 5100
Dercript i nn 7ickots
Unit Price 110.215
Quantity
Total 'Cost $262.57
TXDOT 2, b
—Azwim–tl
Percentages
TIEDOT
$0 00
0. or)
Match
$262,'3
1100.00 t
262.50
%
TXDOT 2, b
»y of »w: h Lkic h I a I'd Slr� CcDmprE-.hp.n,,3lve yw
OTHER MISCELLANEOUS - 700
Name 0 0 G r
De s aipt i aa di s roqja, I
7711it price $0 - C0
Quantity
Total at #, 00
T 2V ��126223007 TXDC 7
AM*
TxDOT
��$Illtoo,
0.00 96
--Rat C —ft
o. 0
0.00 1
—
T;tal—. —
$0.00
T 2V ��126223007 TXDC 7
ity of Nortti R.LutiL&Eij STEP Comprehensive 2008
-
I IN 011" *054VI Uri 6rl RV'
bulaget Category
TXDOT
match
"fatal
Category I - Labor Costs
I=Sal aries
0200)Fringa Benefits
:54,9, 382. 24
$1101 Q a 0 1 0L
7
---. 7
71 3 „..340 6
c4r , 302.'24
$13,846.78
Category I Saab -Total
$59,382.24
, 46.78
$63,229.D2'
Category 11 - Other 1);Lrect Costs
(3100)Travel
;4100)Equipment
(,900)9upplies
$0.00
$0.00
.$1 (), 3 4 0, 4 0
$262.SO
$L0,7.i0.40
$D.00
$262.50
(6DO Carftractual services
$0.00
MO) Other Miscellaneous
50.00
$0.00
$MD
Category 11 SUb-Total
$0.401
$10,402.90
$ 10_1 4 2 �.9 0
Total Direct Costs
$59,382.24
$14,249.68
$73,631.92
category irl lEndirect Costs
(800) Indirect Coot Rate
0. ft0
summary
TotaL Labor Costs
$69,982.24
$31846.76
$63,2;9.02
Total Direct Costs
Sri. DO
$1 Or 4 1
$10,402 90
Total Indirect Costs
$(0..0107
Grant Total
$59,1382.241
014,2A9.681
Fund Smirces (Percent Shared
8Q.45 %: I
19.35% 1
TXD(DT 28 8/22)/2100;
CITY OF
NORTH RICHLAND HILLS
Department: Finance Council Meeting Date: 8 -27 -2007
Presented by: Larry Koonce Agenda No. F.3
Subject: PU 2007 -037 Award Bid No. 07 -1377 for Library Furnishings to BKM Total
Office of Texas for $110,993.63, Business Interiors for $13,618.52, and KI for
$47,265.35 for a total amount of $171,877.50.
In the 2006/2007 approved library construction budget, funds were appropriated for
furniture at the new North Richland Hills Public Library.
Notice of the City's intent to accept bids was advertised in local newspapers, as
required by State statute, and posted on the City's website. Seventeen (17) vendors
were contacted and requested to participate in this bid process. Bid specifications were
mailed to fourteen (14) firms. Five (5) bids were received from the following vendors:
Armstrong Office Furniture
BKM Total Office of Texas
Business Interiors, Inc.
KI
Wilson Office Interiors
The bid was divided into groups and awarded to a vendor based on those groups, not in
total or by individual line item. The contract is being awarded to the lowest responsible
bidder who is providing the best value for the City as allowed by Texas Local
Government Code §252.043 and stated in the bid document. The bid specifications
requested pieces that are to be used to furnish and create different library areas using a
brand name or equal requirement for all pieces. The architect, Purchasing Manager
and the Finance Director recommend awarding to three (3) vendors based on the
lowest and best pricing meeting specifications.
The first category of items is for the purchase of thirty -four (34) of the line items
including $10,700 for freight and installation. It is recommended to be awarded to BKM
Total Office of Texas in the amount of $110,993.63. This grouping includes two
types of system furnishings, Steelcase desk systems for use in staff workspaces
and Steelcase panel systems for use as public access computer workstations.
The Steelcase brand or equal was specified for the overall quality of the system and the
flexibility it offers in arranging its components to adapt them to library use. BKM
submitted the lowest total bid on these items. Wilson offered bids on an Allsteel panel
system which has different materials, different dimensions and different installation
configurations that did not meet specifications. Though Wilson's bids are lower on
some isolated components, their total bid for the system is higher. Wilson also
submitted bids on substitute Hon desks and chairs which did not meet specifications.
The second category is recommended to be awarded to Business Interiors, Inc. in the
amount of $13,618.52 for five (5) of the line items for outdoor furniture and stool,
includes $1,319 freight and installation. Business Interiors was the only bidder that
submitted a bid on the items as specified. Wilson submitted pricing on outdoor
furniture of different design that did not meet specification, and a stool that is an
unacceptable substitute for the one specified.
The third category is recommended to be awarded to KI in the amount of $47,265.35
for twenty -two (22) of the line items for various tables and chairs, includes $2,200
freight and installation. The KI brand or equal was specified for its high quality, and in
keeping with the high standards of design and image of the new library. The KI
distributor was low bidder on 14 of the 22 items. Armstrong and Wilson submitted lower
bids for 8 items and BI submitted a lower bid for the remaining 1 item. These items
were either lower quality furniture and did not meet specification, or it were within a few
hundred dollars and it was in the best interest of this project to limit the number of
deliveries and installations to as few vendors as possible.
The architect and Finance Director /Purchasing Manager further recommend that no
award be made on the remaining twelve (12) items listed in Bid No. 07 -137 for Office
and Lounge Furniture. These items include two (2) alternates for task chairs and two
(2) alternate size packages of children's play forms. It also includes eight (8) items on
which no acceptable bids were received.
Brown Reynolds Watford Architects, Inc. have reviewed and evaluated the bids (see
attached letter) and believe that some of the low bids were either unacceptable quality
and did not meet specifications, or were not compatible with other furniture to be
acquired.
Recommendation:
Award Bid No. 07 -1377 for Library Furnishings to BKM Total Office of Texas for
$110,993.63, Business Interiors $13,618.52, and KI for $47,265.35 for a total amount of
$171,877.50
BROWN REYNOLDS WATFORD ErdEW!SJ A R C H I T E C T S I N C.
3535 TRAV1557RUT
SUITE 250 L11402
DALLAS, ItXAS 75204
11 4 -529 -0704
FAX
WWWORWARCH.CDKI
August 22, 2007
Ms. Jamie Brockway M.B.A., A.P.P,
Purchasing Manager
City of North Richland Hills
7301 N.E. Loop 820
North Richland HiM, Texas 76180
RECOMMENDATION FOR BID NO. 07-1377 FURNITURE CONTRACT AWARD
FOR THE CITY OF NORTH RICHLAND HILLS LIBRARY
Please accept our recommendation for award of furniture contracts for the North Richland Hills
Library project based on bids received from Armstrong Office Furniture, BKM Total Office of
Texas, Business Interiors, Inc., KI, and Wilson Office Interiors.
We believe that BKM Total Office of Texas, Business Interiors, and K1 provided the best value
and lowest responsible bid for the specified products, We believe that the substitutions bid by
Armstrong Office Furniture and Wilson Office Interiors were not equal substitutions to the
products specified.
We recommend a contract is awarded to BKM Total Office of Texas in tile amount of
$110,993.63, Business Interiors in the arnount of $13,618.52, and KI in the amount of $47,265.35
for a total amount of $171,877.50.
Please contact us if we may provide additional assistance,
CRAIG S. REYNOLDS, FAIA
PRINCIPAL
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
KI Torsion sled
base, upholstered
Chair
seat & back;
$3,161.20
$3,947.58
$3,884.16
$3,972.78
$3,842.86
wlarms;
(Qty of 14)
KI Torsion sled
Chair
base, upholstered
$2,460.87
$2,544.84
$2,562.21
$2,653.56
$2,553.57
seat & back;
wlarms, (Qty of 9)
KI Toriion Sled
Conference
Base, upholstered
$8,623.04
$8,983.36
$9,069.12
$9,155.20
$9,027.20
Chair
seat & back
wlarms, (Qty of 32)
Folding
30" x 72" KI
$2,277.84
$2,562.60
$2,570.04
$2,570.04
$2,458.44
Table
Duralite: Qty of 12}
'
Versteel
Conference
Performance 30" x
Table
60" folding leg
No Bid
$2,768.64
$2,656.56
$2,910.92
$2,541.28
table, base Black;
(Qty of 4
Versteel 30" x 60"
Conference
folding leg table;
No Bid
$1,384.32
$1,548.66
$1,630.34
$1,481.38
Table
base Black;
(Qty of 2)
Break Room
KI Portico 48" x48"
Table
FXD leg, square
$1,269.60
$1,447.59
$1,432.44
$1,432.44
$1,370.22
Tbase, (Qty of 3)
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Impress KI621Jr37;
Chair
pedestal base
ALTERNATE
adjustable loop
$7,593.82
$7,276.88
$8,775.26
$8,953.10
$8,393.84
Not awarded
arms; (Qty of 26)
Impress KI621Jr37;
Chair
pedestal base
ALTERNATE
adjustable loop
$4,088.98
$3,918.32
$4,725.14
$4,837.28
$4,519.76
Not awarded
arms, (Qty of 14)
KI Soltice open arm
Lounge
med. lounge chair;
$3,201.32
$3,183.68
$3,259.60
$3,327.64
$3,213.56
Chair
wood finish:
(Qty of 4)
Lounge
KI Soltice open arm
Chair
med. lounge chair
$1,899.42
$1,751.34
$1,794.60
$1,894.06
$1,795.92
(Qty of 2)
Lounge
KI Soltice open arm
Chair
med. lounge chair
$1,414.46
$1,509.34
$1,544.60
$1584.76
$1,477.50
(Qty of 2)
Lounge
KI Soltice open arm
Chair
med. lounge chair
$1,452.72
$1,509.34
$1,544.60
$1,584.76
$1,508.96
(Qty of 2)
Lounge
KI Soltice open arm
Chair
med. lounge chair
$1,510.80
$1,599.34
$1,627.26
$1,684.76
$1,556.56
(Qty of 2)
Lounge
KI Soltice open arm
Chair
med. lounge chair
$2,900.48
$3,095.64
$3,168.72
$3,225.32
$3,031.08
(Qty of 4)
Lounge
KI Soltice open arm
Chair
med. lounge chair
$2,369.82
$2,371.62
$2,428.14
$2,467.83
$2,322.60
(Qty of 3)
Lounge
KI Soltice closed arm
Chair
medium lounge chair
$1,969.92
$1,875.00
$1,914.36
$1,977.82
$1,831.16
(Qty of 2)
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Lounge
KI Soltice closed arm
medium lounge chair
$3,449.40
$3,623.72
$3,704.88
$3,769.56
$3,543.96
Chair
(Qty of 4)
Lounge
KI Soltice closed arm
Chair
medium lounge chair
$945.60
$943.28
$964.83
$997.05
$922.92
(Qty of 1)
KI Soltice medium
2 -Seat Sofa
open arm med
$1,041.38
$822.77
$1,047.57
$1,085.73
$1,041.39
Loveseat (Qty of 'I
Drum Table
Sauder drum table 20"
NO ACCEPTABLE
h x 2sdia; maple edge
&sides; plastic laminate
No Bid
$2,763.20
No Bid
No Bid
$1,724.00
PRODUCT WAS
SUBAMTED
top: [Qty of 4]
Drum Table
Sauder drum table
NO
20" h x 24" sq; maple
ACCEPTABLE
edge & sides; plastic
No Bid
$690.80
No Bid
No Bid
$496.76
PRODUCT
laminate top:
WAS
SUBNIITTED
(Qty of 1)
Sauder drum table
Drum Table
20" h x 24" dia;
NO
ACCEPTABLE
maple edge &
No Bid
$2,763.20
No Bid
No Bid
$1,724.00
PRODUCT
Sides; plastic
WAS
laminate top:
SUBNIITTED
(Qty of 4
Sauder drum table;
Drum Table
20" h x 24" dia;
NO
ACCEPTABLE
maple edge &
No Bid
$3,454.00
No Bid
No Bid
$2,155.00
PRODUCT
Sides, plastic
WAS
laminate top:
SU13NHTTED
(Qty of 5
Drum Table
Sauder drum table
NO
20" h x 24" dia;
ACCEPTABLE
maple edge &
No Bid
$690.80
No Bid
No Bid
$431.00
PRODUCT
WAS
sides; plastic
SUBMITTED
laminate of 1
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Sauder drum table-,
Drum Table
20" h x 24" dia;
NO
ACCEPTABLE
maple edge &
No Bid
$690.80
No Bid
No Bid
$431.00
PRODUCT
sides, plastic
WAS
laminate top:
SUBNIITTED
(Qty of 1)
Patrician Network
Lounge
wltablet arm
Chair
W/Tablet
41123T -R;
No Bid
$6,619.26
$5,089.02
$5,366.70
$5,234.52
(right tablet arm)
Arm
(Qty of 6
Lounge
Patrician Network
Chair
wltablet arm
No Bid
$2,790.54
$2,544.48
$2,683.35
$2,617.26
W/Tablet
(left tablet arm)
Arm
(Qty of 3
KI Perth PG Glider;
Glider
frame: Natural
$814.18
No Bid
$900.26
$838.86
$672.33
beech, (Qty of 1)
Lounge
KI armless Eden;
$978.36
No Bid
$921.72
$929.30
$943.54
Chair
Qty of 2)
Study Table
KI Portico 36" x
$399.52
$447.78
$450.77
$450.77
$431.19
72" (Qty of 1)
Study Table
KI Portico 30" x
$2 ' 022.24
$2,294.64
$2,281.62
$2,281.62
$2,182.50
60" (Qty of 6)
Bistro Table
KI Portico36" X
$60212
$689.54
$679.36
$679.36
$649.86
42" (Qty of 2)
Table
dla,
KI PQty
$301.06
$344.82
$339.68
$339.68
$324.93
of 1}
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
DM Braun, 72"
Bench
wood bench with
No Bid
No Bid
No Bid
$4,005.69
$3,261.00
outdoor finish
(Qty of 3
DM Braun outdoor
Outdoor
wood chair
wlarms, wloutdoor
No Bid
No Bid
No Bid
$1,803.42
$1,630.50
Chair
finish (Qty
of 3
DM Braun wood
Outdoor
table 24" sq. 22"
No Bid
No Bid
No Bid
$477.27
$298.93
Chair
high, outdoor finish
(Qty of 1
Children's
Computer
Virco ZCANT
Chair
chair 15" s.h., frame
No Bid
$846.96
No Bid
No Bid
$1,995.72
ALTERNATE
(Qty of 12)
Not awarded
Adult Stack
Virco ZCANT
Chairs
chair 15" s.h.;
No Bid
$988.12
No Bid
No Bid
$2,328.34
ALTERNATE
frame (Qty of 14)
Not awarded
Play Forms
Agati Altra Forma
ALTERNATE
Collection 9- piece set;
multi - colors (Qty of 1
No Bid
No Bid
$3,308.27
$3,482.39
$3,331.11
Not awarded
Set)
Agati Altra Forma
Play Forms
Collection 13-
ALTERNATE
p iece set multi-
No Bid
No Bid
$4,840.15
$5,094.89
$4,873.56
Not awarded
colors (Qty 1 Set)
Agati Altra Forma
Collection 19-
Play Forms
piece set, multi-
No Bid
No Bid
$6,760.11
$7,115.91
$6,806.79
colors 1 Set
Display
Bizchair. 78.5 "h x
Cabinet
36 "w x 18.75 "d;
No Bid
$3,234.60
No Bid
$2,464.94
$3,895.78
birch, (Qty of 2)
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Totalibra wood
stool, frame
Stool
chromed tubular
No Bid
No Bid
No Bid
$3,548.20
$3,394.04
steel 30" high (bar
height) (Qty of 4)
Steelcase Answer
30 "w x 24" d x
Stand -up
54 "h fabric panels;
No Bid
No Bid
$1,280.10
$7,507.92
$4,554.48
Email Station
power at base;
wood top cap and
trim: (Qty of 6)
Steelcase Answer
30 "w x 24" d x
42"h fabric panels:
Sit -Down
Steelcase Vertical
No Bid
No Bid
$24,636.16
$43,982.72
$23,507.18
Adult Station
Surface Classics
power at base;
wood top cap and
trim: (Qty of 38)
Steelcase Answer
30 "w x 24" d x
42"h fabric panels:
Steelcase Vertical
Sit -Down
Surface Classics
No Bid
No Bid
$3,164.34
$3,223.98
$3,002.10
Adult Station
power at base;
wood top cap and
trim
(Qty of 6
Steelcase Answer
30 "w x 24" d x 24 "h
Sit -Down
fabric panels:
Children's
Steelcase Vertical
No Bid
No Bid
$6,539.64
$11,333.28
$20,784.96
Station
Surface Classics at
base; wood top cap
and trim (Qty of 12)
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Steelcase Answer
Sit -Down
60 "w x 24" d x 24 "h
Children's
fabric panels:
Double
Steelcase Vertical
No Bid
No Bid
$1,798.24
$3,136.48
$1,729.42
power at base; wood
Stations
top cap and trim:
(Qty of 2)
Turnstone Sweeper
Computer
Side chair, armless;
No Bid
No Bid
$6,777.30
$7,901.96
$7,218.46
Chair
4 -leg wlcastors;
(Qty of 41)
Turnstone Sweeper
Computer
Side chair, armless;
No Bid
$7,852.00
$4,004.00
$3,852.68
$4,920.50
Chair
4 -leg wlcastors;
(Qty of 26
Steelcase Criterion
HtIW adjustable;
Task Chair
fixed back, sliding
No Bid
No Bid
$7,495.80
$13,248.30
$5,440.50
ALTERNATE
seat pan, (Qty of
26
Steelcase Criterion
Task Chair
Ht /W adjustable;
fixed back; sliding
No Bid
No Bid
$4,036.20
$7,133.70
$2,929.50
ALTERNATE
seat pan;
(Qty of 14
Steelcase Classic
Payback 30" x 72"
Freestand
desk double pedestal:
Work Station
2-h lateral files 2-
No Bid
No Bid
$1,397.55
$1,979.99
$1,410.35
overhead wlopen
shelves 35 7116 "h"
(Qty of 1)
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Steelcase Classic
Payback 30" x 72"
desk double pedestal:
2 -h lateral files; 2-
Freestand
overheadwlopen
No Bid
No Bid
$2,560.14
$3,842.70
$3,102.70
Work Station
shelves 35 7116 "h"
'
with tack -board
bookcase with 3
shelves 36" x 48"
(0ty of 2
Steelcase Classic
Freestand
Payback 30" x 72"
Work Station
desk, double
No Bid
No Bid
$3,440.64
$5,189.97
$4,231.05
pedestal: 2 -h lateral
files (Qty of 3)
Steelcase Classic
Payback 30" x 72"
Freestand
desk,double pedestal;
20" x 72" credenza
No Bid
No Bid
$1,885.14
$2,886.34
$2,345.68
Work Station
lateral file; bookcase
w13 shelves 30" x
48 "; (Qty of 2
Steelcase Classic
Freestanding
Payback cabinet w14
No Bid
No Bid
$509.52
$619.09
$369.00
Cabinet
adjustable shelves
(Qty of 1)
Steelcase Classic
Payback 30" x 66"
Freestand
desk single pedestal
No Bid
No Bid
$3545.52
$5,367.30
$4,664.22
Work Station
on right side; 20" x
'
72" left return with 2-
h lateral; (Qty of
Steelcase Classic
Payback 30" x 66"
Freestand
desk single pedestal
No Bid
No Bid
$1,181.84
$1,789.10
$1,554.74
Work Station
on left side; 20" x 72"
'
left return with
lateral; Qty of 2
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Freestanding
Classic Payback 1"
Table Top
thick table top
No Bid
No Bid
$361.48
$534.56
$465.24
(Qty of 4
Freestanding
TSSATBTS table
Table Base
bases (2 -per table)
No Bid
No Bid
$641.20
$930.88
$1,051.84
(Qty of 8
bookcase with 3
Bookcase
shelves 36" x 48"
No Bid
No Bid
$133.19
$191.36
$141.00
(Qty of 1
36" x 72" Steelcase
Turnstone Classic
Workstations
Payback desk with
No Bid
No Bid
$1,569.68
$1,996.36
$1,940.78
double pedestals;
laterals file right
return (Qty of 2)
36" x 72" Steelcase
desk with double
Workstations
pedestals; laterals
No Bid
No Bid
$1,569.68
$1,996.36
$1,940.78
file right return
(Qty of 2)
Workstations
54" x 72" Steelcase
Answer powered
No Bid
No Bid
$514.28
$614.88
$3,220.56
Panels
panel (Qty of 2)
Workstations
54" x 48" Steelcase
Answer powered
No Bid
No Bid
$189.64
$231.48
No Bid
Panels
panels (Qty of 1)
54" x 72" Steelcase
Workstations
Answer non powered
No Bid
No Bid
$773.76
$1,229.76
No Bid
Panels
panels Steelcase
(Qty of 4
T- Junctions for the
Workstations
Steelcase Answer
No Bid
No Bid
$74.22
$132.84
No Bid
Panels
panels 54" TS754TPJ
(Qty of 2
OFFICE FURNISHING FOR NEW PUBLIC LIBRARY
BID NO. 07 -1377
Freight and Installation $2,200.00 $10,700.00 $1,319.00
Total $47,265.35 11 , 3. $13,618.52
Armstrong
Business
ITEM
DESCRIPTION
KI
Office
BKM
Interiors
Wilson
Extended
Extended
Extended
Extended
Extended
Price
Price
Price
Price
Price
Inline Junctions for
Workstations
the Steelcase
Panels
Answer panels 54"
No Bid
No Bid
$29.80
$55.68
No Bid
(Qty of 2
Freestanding
Classic Payback 1 "
Table Top
tlnck table top
No Bid
No Bid
$411.76
$607.28
$591.28
(Qty of 4
Freestanding
TSSATBTS table
Table Base
bases (Qty of 8)
No Bid
No Bid
$641.20
$930.88
$1,051.84
30" x 60" Steelcase
Desk
Turnstone Classic
No Bid
No Bid
$532.78
$820.00
$2,692.00
Payback desk
(Qty of 2)
Freight and Installation $2,200.00 $10,700.00 $1,319.00
Total $47,265.35 11 , 3. $13,618.52
CITY OF
NORTH RICHLAND HILLS
Department: City Manager's Office
Presented by: Elizabeth Reining
Council Meeting Date: 8 -27 -2007
Agenda No. F.4
Subject: CN 2007 -071 Approval of New Committee Members to the Youth Advisory
Committee
As Council may recall from the June 25, 2007 regular Council meeting, the Youth
Advisory Committee (YAC) had 6 members graduate in May, 2007.
Sarah Shive -
Birdville High School
Elise Manley -
Fort Worth Christian
Collin Brewer
- Birdville High School
Taylor Burroughs - Birdville High School
Keely Roberts
- Birdville High School
Josh Pherigo -
Richland High School
YAC has 5 members that are returning and automatically re- appointed to one -year
terms without Council approval because they are in good standing.
Justin Durko - Richland High School
Bryce Orr - Richland High School
Kenzie Brewer - Birdville High School
Dyar Bentz - Richland High School
Karen Cooper - Richland High School
At the June 25, 2007 City Council meeting, Council appointed 3 new members to
partially fill the 7 vacancies on the 12 member board.
Hannah Bullington - Richland High School -Grade 12
Katie Thornton - Richland High School -Grade 12
Morgan Chaney - Richland High School -Grade 9
Since that meeting we have received an additional application - -Paige Burroughs of
Birdville High School, who is in the 10th Grade.
This new appointment is in accordance with the YAC by -laws. The YAC recommends
appointment of Paige Burroughs from Birdville High School.
Recommendation:
Approve the Youth Advisory Committee's recommendation for a new committee
member for 2007 -2008.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary
Presented by: Patricia Hutson
Council Meeting Date: 8 -27 -2007
Agenda No . F.5
Subject: CN 2007 -070 Appointments to Animal Control Shelter Advisory Committee -
Places 1 and 3
The individuals serving in Places 1 and 3 on the Animal Control Shelter Advisory
Committee terms of office expired on June 30. The ordinance establishing the
Committee states that the appointment to Place 1 shall be a licensed veterinarian and
the appointment to Place 3 shall be an individual whose duties include the daily
operation of the City's Animal Adoption Rescue Shelter. Currently serving in Place 1 is
Jed Ford, DVM and serving in Place 3 is Joann Stout, Neighborhood Services Director.
Both of these positions are two -year terms of office.
Recommendation:
To reappoint Dr. Jed Ford to Place 1 and Joann Stout to Place 3, terms expiring June
30, 2009.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Agenda No. F.6
Subject: CN 2007 -072 Appointments to the Red Light Camera Advisory Committee
On July 23, 2007 Council passed Ordinance No. 2946 amending Article X of Chapter 54
of the North Richland Hills Code of Ordinances to conform to the requirements of
Chapter 707 of the Texas Transportation Code as enacted by the Texas Legislature,
80th session. This change brought the City's Automatic Traffic Control Signal Program
into compliance with State law. One of the changes requires the appointment of a
citizen advisory committee to be known as the "Red Light Camera Advisory Committee ".
In accordance with State law, Ordinance No. 2946 created the committee and provided
that the committee "shall consist of eight persons serving for one year terms expiring in
June of each year, and the members of which shall consist of one person appointed
annually by the Mayor and one appointed annually by each member of the city council."
The purpose of the committee is to advise the City Council on the installation and
operation of a photographic traffic signal enforcement established under Article X of
Chapter 54 of the North Richland Hills Code of Ordinances. The Mayor and Council
members have submitted the following names for appointment to the Red Light
Advisory Committee:
Mayor Trevino
Mike Witt
Councilman Lewis
Tito Rodriguez
Councilman Sapp
Scott Wood
Councilman Barth
Steve Koons
Councilman Whitson
Tom Lombard
Councilman Turnage
Pam Hansen
Councilman Welch
Mike Shingler
Mayor Pro Tem Compton will provide the name of her appointment at Monday's Council
meeting.
Recommendation:
To approve the appointments to the Red Light Advisory Committee submitted by Mayor
and Council.
CITY OF
NORTH RICHLAND HILLS
Department: City Secretary Council Meeting Date: 8 -27 -2007
Presented by: Mayor Pro Tern Suzy Compton Agenda No. F.7
Subject: INFORMATION AND REPORTS - Mayor Pro Tern Compton
Announcements
The North Richland Hills City Council will hold a special meeting at 6 p.m. on Thursday,
August 30th. The purpose of this special meeting is to conduct a public hearing on the
tax rate.
City Hall and other City Offices will be closed on Monday, September 3rd, in
observance of the Labor Day holiday. Garbage will be collected by Allied Waste
Services.
The City of North Richland Hills will host its 16th Annual Business Appreciation
Luncheon on Friday, September 14th. The guest speaker will be Congressman Michael
C. Burgess. Invitations are being mailed to local businesses. For more information,
please call the Economic Development Department at 817- 427 -6090.
Kudos Korner
Every Council Meeting, we spotlight our employees for the great things they do.
David Smith, Fire Department
An e -mail was received from a resident thanking David for the excellent manner in
which he instructed a CPR Class. He was very well informed and presented himself in
a professional manner throughout the entire class. The resident recommends that all
residents who are interested in CPR certification take part in this worthwhile class.
Department: City Secretary
Presented by:
Subject: Adjournment
CITY OF
NORTH RICHLAND HILLS
Council Meeting Date: 8 -27 -2007
Agenda No. F.8