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HomeMy WebLinkAboutCC 1998-02-23 Minutes Present: Absent: MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 23,1998 - 6:00 P.M. Tommy Brown Byron Sibbet Mack Garvin Frank Metts, Jr. JoAnn Johnson Cheryl Cowen Lyman Larry Cunningham Randy Shiflet Patricia Hutson Rex McEntire Greg Dickens Barry LeBaron Larry Koonce Terry Kinzie Marty Wieder Andy Jones Richard Albin Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilwoman City Manager Deputy City Manager City Secretary Attorney Public Works Director Planning/Inspection Director Finance Director Information Services Director Economic Development Director Fire Chief Knowlton English Flowers Lyle E. Welch Don Phifer Councilman Councilman I ITEM I DISCUSSION I ASSIGNMENT I CALL TO ORDER Mayor Brown called the Pre-Council meeting to order at 6:00 p.m. PRESENTATION Staff advised that Mr. Bill Hanley, KPMG Peat NAN OF 1996-97 Marwick, who is to present the Audited AUDITED Financial Report, was not present. The FINANCIAL Finance Director reported on the year end REPORT Fund Balances for all of the major funds. There were no questions from the Council. Pre-Council Minutes February 23, 1998 Page 2 I ITEM I DISCUSSION I ASSIGNMENT I APPROVAL OF Staff reviewed the information presented to the MARTY/LARRY K. REVISED Council at the February 9 Pre-Council Meeting. MACKEY CREEK The consensus at the February 9 meeting was PROJECT FOR to bring to an action item to the Council for INCLUSION IN FY revision of the Mackey Creek Channel 1997/98 CIP Improvements Project and place it into the CIP BUDGET & Program. The preferred option for dealing with RESOLUTION the drainage was a north channel, to extend COMMUNICA TING east/west across the Richland Plaza parking CITY'S INTENT TO lot under Richland Plaza Drive and across FORM RICHLAND B.I.S.D. property to Big Fossil Creek. Staff is PLAZA TAX also recommending moving the project into the INCREMENT current fiscal year so that bonds can be sold in FINANCING April. There were questions from the Council DISTRICT - concerning the commitment of Ranchview RESOLUTION NO. Investments, and concerns if the other taxing 98-10 entities did not approve the TIF. Staff advised B.I.S.D. had been positive and would be discussing the matter Thursday with their Board. The resolution is an expression of Council's willingness to form a TIF. ENDORSING THE Staff explained the reformulated gasoline MARTY DALLAS/FORT program and the resolution endorsing WORTH continued participation in the program. There REGION'S were no questions from the Council. CONTINUED PARTICIPA TION IN THE FEDERAL REFORMULA TED GASOLINE PROGRAM APPROVAL OF The Finance Director advised that since 1992 LARRY K. TELEMETRIC the City has been replacing the older standard METER water meters with telemetric meters. There PROGRAM - are approximately 9,500 meters left to replace. ORDINANCE NO. He explained the program and the benefits to 2281 the City to replace the remaining older meters in nnp vp~r. Pre-Council Minutes February 23, 1998 Page 3 I ITEM I DISCUSSION I ASSIGNMENT I DISCUSS OTHER Agenda Item No. 10, PS 97-62 - BARRY/RANDY REGULAR Councilwoman Lyman expressed concerns on AGENDA ITEMS the maintenance of the alley. Staff advised they would like for Council to authorize them to explore options to eliminate the alley. Staff would like to consider giving the property to the adjacent property owners, either all of the residential property owners or all of the commercial property owners. The consensus of the Council was for Staff to pursue options to eliminate or abandon the alley, and to bring recommendations back to the Council for their consideration. Agenda Item No.9, PS 97-62 - There was PATRICIA considerable discussion by the Council concerning the need for the State Plane Coordinates, and whether the City should require the property owner to provide the coordinates. The Council did not reach a consensus, and Mayor Brown advised Council they should continue their discussion at the regular meeting. Agenda Item No. 17, GN 98-21 - Councilman NAN Metts questioned whether an earthen channel would be consistent with past actions of the Council. He was concerned that Staff's recommendation was for concrete channels and Council was compromising down and approving earthen channels. Pre-Council Minutes February 23, 1998 Page 4 I ITEM I DISCUSSION I ASSIGNMENT I DISCUSSION OF Councilwoman Johnson was concerned about NAN CARPORT the number of sign and carport variances ORDINANCES coming before the Zoning Board of Adjustment. She questioned whether the ordinances needed to be reviewed and revised to alleviate some of the requests being brought before the Zoning Board of Adjustment. Staff advised that in the future the Zoning Board of Adjustment will be holding a second monthly meeting if more than five applications are submitted. Councilwoman Lyman requested that at a future Pre-Council Meeting, an item be placed on the agenda to discuss the Zoning Board of Adjustment. The City Manager was asked to forward to the Council a packet of information Councilwoman Lyman had received at a recent conference concerning this. There was discussion on the number and types of variances, the consistency of the Board's actions, and whether the actions of the Zoning Board of Adjustment were violating the integrity of City ordinances. Councilwomen Johnson and Lyman favored discussing this further at a future meeting. The Council did not reach a consensus. DISCUSS Councilwoman Johnson advised that Mr. David BARRY/RANDY REQUEST OF Barfield had submitted a request regarding the REPLACEMENT replacement of wooden fences along major OF WOODEN streets. Mr. Barfield would like for the City to FENCES ALONG put a policy in place to budget money each MAJOR STREETS year to replace the old wooden fences with masonry screening walls on major thoroughfares. Councilman Garvin felt the Council should discuss the concept further and recommended placing it on a workshop agenda. Pre-Council Minutes February 23, 1998 Page 5 ITEM DISCUSSION ASSIGNMENT DISCUSS The Economic Development Director explained MARTY/LARRY C. CREA TION OF the purpose of the committee. The consensus ECONOMIC of the Council was for Staff to proceed and DEVELOPMENT prepare an Ordinance for Council's approval. ADVISORY Councilwoman Lyman recommended that the COMMITTEE appointees to the Committee be submitted by Staff and Council take action on Staff's recommended appointments. ADJOURNMENT Mayor Brown announced at 6:56 p.m. that the NAN TO EXECUTIVE Council would adjourn to Executive Session for SESSION consultation with the City Attorney, and for deliberation regarding real property in accordance with the authority contained in the Government Code Sections 551.071 and 551.052. OTHER The City Manager advised that C.A. Sanford's NAN INFORMA TIONAL Retirement Reception would be April 3 from ITEMS 6:00 to 8:00 p.m. at the Iron Horse Club House. The City Manager advised that the bond rating NAN trip to New York was scheduled for April 9 and 10. In the past the Mayor and two members of the Council attended the meeting. If any of the Council members are interested in attending, they are to advise Mayor Brown or the City Manager. ADJOURNMENT Mayor Brown adjourned the meeting at 7:21 p.m. ATTEST: WdútClÆ- ~ Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 23,1998 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order February 23, 1998 at 7:30 p.m. ROLL CALL Present: Tommy Brown Mack Garvin Frank Metts, Jr. JoAnn Johnson Byron Sibbet Cheryl Cowen Lyman Mayor Councilman Councilman Councilwoman Mayor Pro Tem Councilwoman Staff: Larry Cunningham Randy Shiflet Patricia Hutson Rex McEntire Greg Dickens City Manager Deputy City Manager City Secretary Attorney City Engineer Absent: Lyle E. Welch Don Phifer Councilman Councilman 2. INVOCATION Mayor Pro Tem Sibbet gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. IR 98-26 - SPECIAL PRESENTATIONS A. CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE COMPREHENSIVE ANNUAL FINANCIAL REPORT ENDING SEPTEMBER 30, 1996 City Council Minutes February 23, 1998 Page 2 Mr. Larry Koonce, Director of Finance, introduced Fred Werner, Past President of the Government Finance Office Association of Texas. Mr. Werner presented the Certificate of Achievement in Excellence in Financial Reporting to the Mayor for the 14th consecutive year. Mr. Koonce introduced several representatives of the Finance staff. Mr. Koonce recognized Ms. Jackie Theriot, Accounting Manager and presented her with the certificate. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (7,8,15,16,20,21,22,23, & 24) APPROVED Councilman Metts moved, seconded by Councilwoman Johnson, to approve the Consent Agenda. Motion carried 5-0. *7. MINUTES OF THE PRE-COUNCIL MEETING FEBRUARY 9, 1998 APPROVED *8. MINUTES OF THE REGULAR MEETING FEBRUARY 9, 1998 APPROVED City Council Minutes February 23, 1998 Page 3 9. PS 97-61 - REQUEST FOR RECONSIDERATION OF REPLA T REQUIREMENT FOR STATE PLANE COORDINATES (G.P.S.) ON LOT 3R-1-BR, BLOCK 1, MARTIN ADDITION APPROVED Mayor Pro Tem Sibbet moved, seconded by Councilman Garvin, to approve PS 97-61. Motion carried 5-0. 10. PS 97-62 - REQUEST OF GAYLORD VAN Y AND MARCUS CABLE FOR A REPLA T TO BE KNOWN AS LOTS 1 & 2, BLOCK H, RICHLAND OAKS ADDITION. (LOCATED IN THE 8100 BLOCK OF GRAPEVINE HIGHWAY) APPROVED Councilwoman Lyman moved, seconded by Councilwoman Johnson, to approve PS 97- 62. Motion carried 5-0. 11. GN 98-15 - REQUEST OF DONALD PENTECOST TO WAIVE MOWING LIENS ON LOTS 1 & 2, BLOCK 37, HOLIDAY NORTH ADDITION (LOCATED IN THE 5700 BLOCK OF HOLIDAY LANE) APPROVED City Manager Cunningham explained the request to the Council. Staff recommends that the Council waive the interest, but ask the Pentecosts to pay the direct cost for the mowing. Councilman Metts moved, seconded by Councilman Garvin, to waive the entire amount, in light of the fact that they have been so cooperative in the past in granting the right of way far in excess of this amount. Councilwoman Johnson asked for an explanation of the charges. Councilman Metts waived the entire amount, including interest. Mayor Pro Tem Sibbet disagreed with the zeroing out of the money. City Council Minutes February 23, 1998 Page 4 Motion carried 5-0. 12. GN 98-16 - PRESENTATION OF 1996-97 AUDITED FINANCIAL REPORT APPROVED Mr. Larry Koonce, Finance Director, showed the 1996/97 Fund Balances to the Council. Mr. Koonce presented the 1996/97 Comprehensive Annual Financial Report Councilwoman Johnson moved, seconded by Councilwoman Lyman, to approve GN 98-16. Motion carried 5-0. 13. GN 98-17 - APPROVAL OF REVISED MACKEY CREEK PROJECT FOR INCLUSION IN FY 1997/98 CIP BUDGET APPROVED Mayor Pro Tem Sibbet moved, seconded by Councilwoman Johnson, to approve GN 98-17. Motion carried 5-0. 14. GN 98-18 - RESOLUTION COMMUNICATING CITY'S INTENT TO FORM THE RICHLAND PLAZA TAX INCREMENT FINANCING DISTRICT - RESOLUTION NO. 98-10 APPROVED Mayor Pro Tem Sibbet moved, seconded by Councilman Metts, to approve GN 98-18. Motion carried 5-0. City Council Minutes February 23, 1998 Page 5 *15. GN 98-19 - ENDORSING THE DALLAS/FORT WORTH REGION'S CONTINUED PARTICIPATION IN THE FEDERAL REFORMULATED GASOLINE PROGRAM - RESOLUTION NO. 98-09 APPROVED *16. GN 98-20 - APPROVE LETTER AGREEMENT NO.6 CONCERNING WA T AUGA JOINT USE AGREEMENT, SECTION 6.2, SUBTRACTION METERS APPROVED 17. GN 98-21 - REQUEST BY TORCH HEALTH CARE, INC. FOR A WAIVER OF THE CONCRETE CHANNEL REQUIREMENT PER REPLA T FOR LOT 3R, BLOCK 1, WALKER BRANCH ADDITION (PS 97-43) APPROVED Councilwoman Johnson moved, seconded by Councilwoman Lyman, to approve GN 98-21 . Motion carried 5-0. 18. GN 98-22 - APPROVAL FOR TARRANT APPRAISAL DISTRICT TO PURCHASE REAL PROPERTY AND CONSTRUCT AN OFFICE FACILITY - RESOLUTION NO. 98-11 APPROVED Councilwoman Lyman moved, seconded by Councilwoman Johnson, to approve GN 98-22. Motion carried 5-0. City Council Minutes February 23, 1998 Page 6 19. GN 98-23 - APPROVAL OF SANITARY SEWER SURCHARGE - ORDINANCE NO. 2282 APPROVED City Manager Cunningham explained the history of the Sewer System Evaluation and the Administrative Order. He explained the financing options for the improvements and the success of the meeting with the EPA. He further explained that Ordinance No. 2282 increases the sanitary sewer surcharge which is necessary to pay for the $3.2 million improvements to be made over the next five years. Staff recommends the Council approve the financing for this and the ordinance which would increase the residential charge by $1.39 a month and the sliding scale on the commercial, multi-family and industrial customers based on connection. Mayor Pro Tem Sibbet moved, seconded by Councilman Metts, to approve GN 98-23. Motion carried 5-0. *20. GN 98-25 - APPROVAL OF TELEMETRIC METER PROGRAM - ORDINANCE NO. 2281 APPROVED *21. PU 98-14 - AWARD BID FOR INSTALLATION OF FIBER OPTIC WIDE AREA NETWORK (WAN) TO MATSON BUILDERS IN AN AMOUNT NOT TO EXCEED $405,407 AND TO CAPCO FOR BAY NETWORKS COMMUNICATION HARDWARE IN AN AMOUNT NOT TO EXCEED $106,450 (POSTPONED AT THE FEBRUARY 9,1998 CITY COUNCIL MEETING) APPROVED *22. PU 98-18 - AWARD ANNUAL CONTRACT TO HEWLETT PACKARD FOR MAINTENANCE ON GIS SYSTEM IN THE AMOUNT OF $5,976 APPROVED City Council Minutes February 23, 1998 Page 7 *23. PU 98-19 - CONTRACT RENEWAL FOR MOWING OF RIGHTS-OF-WA YS WITH CUTTING EDGE APPROVED *24. PU 98-20 - AWARD BID TO CAPCO IN THE AMOUNT OF $5,808 FOR BAY NETWORKS EQUIPMENT USING DIR PRICING APPROVED 25. CITIZENS PRESENTATION Mayor Brown asked anyone wishing to address the Council to come forward. Ms. Judy Shaw, 5575 Davis Blvd, encouraged the city to reconsider their relationship with the Northeast Tarrant Chamber of Commerce. She felt the relationship has helped each other out for quite a long time. She further feels the Chamber has been beneficial to the city and it is one way the city can acknowledge business people in the community and offer support. 26. ADJOURNMENT Mayor Brown adjourned the meeting. ~ ~ ~~ Tommy - Mayor ~ ATTEST: CláIJ2fC,á .Jiu&~ Patricia Hutson - City Secretary