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HomeMy WebLinkAboutCC 1998-06-08 Minutes Present: MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - JUNE 8,1998 - 6:00 P.M. Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. Jo Ann Johnson Don Phifer Matt Milano Cheryl Cowen Lyman Larry Cunningham Randy Shiflet Ron Ragland Patricia Hutson Rex McEntire Greg Dickens Barry LeBaron Larry Koonce Terry Kinzie Pam Burney Marty Wieder Jim Browne Steve Brown Melani Fragge Andy Jones Jerry McGlasson Mayor Councilman Councilman Councilman Councilwoman Councilman Councilman Councilwoman City Manager Deputy City Manager Assistant City Manager City Secretary Attorney Public Works Director Planning/I nspection Director Finance Director Information Services Director Environment Services Director Economic Development Director Parks & Recreation Director Library Director Human Resources Director Fire Chief Police Chief I ITEM I DISCUSSION I ASSIGNMENT I CALL TO ORDER Mayor Scoma called the meeting to order at 6:00 p.m. DISCUSS ITEMS Agenda Item No. 20, PU 98-43 - NAN FROM REGULAR Councilwoman Lyman had some questions on JUNE 8 AGENDA this item. Since Chief McGlasson was not present at this time, her questions were addressed later in the Pre-Council Meeting. Pre-Council Minutes June 8, 1998 Page 2 I ITEM I DISCUSSION I ASSIGNMENT I DISCUSS RULES Councilwoman Johnson was concerned that NAN AND the Council was not going to be able to discuss PROCEDURES regular agenda items during the Pre-Council FOR PRE- meeting. The Mayor advised he felt the Pre- COUNCIL Council meeting should be a work session MEETINGS setting rather than one in which issues that are on the regular agenda are deliberated. He advised that if a Council Member had a question about an agenda item, the member should feel free to ask Staff. His focus for Pre- Council meetings is a work session environment for Staff and Council to deal with various items needing Council direction. Councilwoman Johnson felt it important to have the opportunity to deliberate with the other Council Members before a motion was laid on the table at the regular meeting. The Mayor felt the purpose of the Pre-Council meeting was for Council to ask any questions of staff regarding any subject item on the Pre-Councilor Regular Agenda. DISCUSS Mr. James Saint, Assistant to the City JAMES S./GREG O. MARCUS CABLE Manager, advised that Marcus Cable has PRESENTA TION developed an interactive presentation to help cable users with their new digital format system. The Cable TV Board felt that if the City allowed Marcus to make the presentation at a City Council Meeting it would reach a larger Citicable audience. The Council discussed when they felt the appropriate time would be for Marcus' presentation to be shown. It was suggested that the presentation could be scheduled at a Cable Board Meeting that would be held in the Council Chambers. After discussion, the consensus of the Council was for the 20-minute version to be presented in the Council Chambers at a Cable TV Board meeting. Mr. David Whitson, Cable TV Board Pre-Council Minutes June 8, 1998 Page 3 ITEM DISCUSSION ASSIGNMENT DISCUSS Chair, explained the Board felt, that because of MARCUS CABLE the negative criticism Marcus had been PRESENTATION receiving, the presentation might help to (Continued) promote positive relations with the cable viewers. DISCUSS The consensus of the Council was to hold a LARRY C. POSSIBLE joint work session on the Arcadia Project with MEETING DATES the Planning & Zoning Commission and the WITH ARCADIA Parks Board on June 29 at 6:00 p.m. The GROUP Council will be advised of the location later. DISCUSS The consensus of the Council was to hold a LARRY C. POSSIBLE work session to discuss 1998-99 Policy Issues MEETING DATES and Initiatives on June 30 at 6:00 p.m. FOR 1998-99 POLICY INITIA TIVES DISCUSS USE OF Councilman Metts was concerned about LARRY C. LAPTOPS FOR purchasing laptops for every Council Member CITY COUNCIL now. He questioned how much they would be MEMBERS used at this time since the server to access the City's computer would not be available for some time. He felt that those members who traveled would benefit from the laptops and would utilize them. He was also concerned that some Council Members might not want to communicate and receive information electronically. There was discussion on using the laptops to communicate with the City Secretary's and City Manager's offices, to access the Internet and at some point in the future possibly putting the agenda packages on the computers. The Council agreed that the information would always be provided in hard copy form in case a Council Member did not want to use a laptop. Several Council Members expressed interests in providing Pre-Council Minutes June 8, 1998 Page 4 I ITEM I DISCUSSION I ASSIGNMENT I DISCUSS USE OF laptops for Council use for city business. It LAPTOPS FOR was staff interpretation of this discussion to CITY COUNCIL purchase laptops for those Council Members MEMBERS who wanted to use them for city business, and (Continued) before any action is considered for placing agenda packets on computer, this matter to be fully discussed and approved by Council. A policy on use of laptops will be prepared and submitted to Council for approval. DISCUSS Mayor Scoma discussed with the Council the LARRY C./PATRICIA FOLLOW UP ON formation of two ad hoc committees in the 1998 COUNCIL areas of planning and zoning and landscaping, GOALS and code enforcement. The committees would REGARDING be selected during the summer months and ZONING seated during August or September. The ORDINANCE committee work would begin in the fall. This REVIEW, CODE schedule would enable the committees to ENFORCEMENT report back to the Council next spring. The DIRECTION AND Code Enforcement Committee will report POLICY, AND directly to the Council and the Land Use LANDSCAPE Committee will report back to the Council ORDINANCE through the Planning & Zoning Commission. Mr. LeBaron discussed with Council the Council's goals relating to planning & zoning, code enforcement and landscaping, and reviewed the areas Staff needed direction from the Council. The Mayor discussed with the Council how the committee would be formed, the makeup of the committee and the selection process. The Council is to submit their list of nominees to the City Secretary. Other interested citizens could submit an application to be considered for one of the ad hoc Pre-Council Minutes June 8, 1998 Page 5 I ITEM I DISCUSSION I ASSIGNMENT I DISCUSS committees. The Mayor, Mayor Pro Tem and FOLLOW UP ON City Manager or his designee will review the 1998 COUNCIL applications, interview the applicants and GOALS structure the makeup of the committee. The (Continued) final list of committee members will be given to the Council for their approval. The Council requested that the committees observe the Open Meetings Act. PROPOSAL FOR Mayor Scoma discussed forming an ad hoc CUL TURAL AND committee for cultural and educational issues. EDUCATIONAL The selection process will be the same as the AD HOC two proposed ad hoc committees discussed COMMITTEE earlier. The Council will establish a basic direction for the committee, and the committee will develop its own scope and mission statement. The Mayor advised the committee would 1) look at what is currently being provided, 2) survey and determine what other services would be supported by the community, and 3) would propose how those services would be offered to the community. The Council would then study the committee's recommendations and make decisions on funding, etc. A staff liaison person will also be assigned to the committee. Councilman Phifer felt the cultural issues in the Arcadia Project should be submitted to the committee for their review. OTHER The City Manager advised that the City had NAN INFORMA TIONAL received in writing the Administrative Order ITEMS from the EPA. Mr. Shiflet updated the Council on the terms of the Order, and Mr. Dickens gave a brief history of the events leading up to the Administrative Order. Pre-Council Minutes June 8, 1998 Page 6 I ITEM I DISCUSSION I ASSIGNMENT I OTHER AGENDA Agenda Item No. 20, PU 98-43 - In response NAN ITEMS to a question from Councilwoman Lyman concerning why the cameras could not be repaired, Chief McGlasson explained that the older units had become unreliable and were a liability to the City. The units being purchased are all replacements and will not be put into the new police cars. He advised that because of the summer heat, the life expectancy of the cameras was about five years. He advised that they would be replacing cameras about every five years. Councilman Welch was concerned if a plan should be put in place that would set aside funds for the replacement of the cameras. The City Manager advised that either funds could be set aside or a reserve established. ADJOURNMENT Mayor Scoma announced at 7: 18 p.m. that the TO EXECUTIVE Council would adjourn to Executive Session for SESSION deliberation regarding real property as authorized by Section 551.052 of the Government Code. ATTEST: o âi7z¡ÑcL ~ Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JUNE 8,1998 - 7:30 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order June 8, 1998 at 7:30 p.m. ROLL CALL Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson Don Phifer Matt Milano Cheryl Cowen Lyman Staff: Larry Cunningham Randy Shiflet Ron Ragland Patricia Hutson Rex McEntire Mayor Councilman Councilman Councilman Councilwoman Councilman Councilman Councilwoman City Manager Deputy City Manager Assistant City Manager City Secretary Attorney 2. INVOCA TION Councilman Metts gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS a. "YARD OF THE MONTH" AWARDS Mayor Scoma and Ms. Patsy Tucker, Beautification Commission Member, recognized and presented the "Yard of the Month" awards for May to: Mr. Mike LaPoint, 7804 Amy; City Council Minutes June 8, 1998 Page 2 George and Belinda Karnes, 7021 Oak Hills Court; William and Darlene Gant, 7165 Newcastle; Kathy and David Dobson, 6132 Cliftbrook; Joe and Janne Crane, 5636 Puerto Vallarta Drive; O.D. and Earlene Gatewood, 6721 Karen Drive; Jim and Beatriz Green, 6316 Skylark; Martha and Steve Mitchell, 6417 Royal Court; and Dean and Miriam Sullivan, 8637 Twist Oaks Way. b. "LANDSCAPE OF THE MONTH" AWARDS The recipient of the "Landscape of the Month" award for May was North Hills Mall, 7624 Grapevine Highway. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (7, 8, 9, 19, 20, 21, 22, & 23) APPROVED Councilman Metts moved, seconded by Councilman Phifer, to approve the Consent Agenda. Motion carried 7-0. *7. MINUTES OF THE SPECIAL MEETING MAY 7,1998 APPROVED *8. MINUTES OF THE PRE-COUNCIL MEETING MAY 11,1998 APPROVED City Council Minutes June 8, 1998 Page 3 *9. MINUTES OF THE REGULAR MEETING MAY 11,1998 APPROVED 10. PZ 98-16 - PUBLIC HEARING TO CONSIDER THE REQUEST OF JIM MAKENS FOR A ZONING CHANGE FROM AG AGRICULTURAL TO C1 COMMERCIAL ON A PORTION OF TRACT 11B, T. PECK SURVEY, A-1210 (LOCATED IN THE 8700 BLOCK OF DAVIS BLVD.)- ORDINANCE NO. 2306 POSTPONED Mayor Scoma opened the Public Hearing and called for anyone wishing to speak for or against to come forward. Mr. Robert O'Reilly, 9001 Trails Edge Drive, appeared before the Council and spoke against the request. Councilman Welch stated that because the applicant was not present, he moved to postpone PZ 98-16 until the applicant can be present to present the case. Councilman Phifer seconded the motion. Motion carried 7-0. 11. PZ 98-21 - PUBLIC HEARING TO CONSIDER THE REQUEST OF MARK HARWELL FOR A ZONING CHANGE FROM R2 RESIDENTIAL TO R1 S, SPECIAL RESIDENTIAL ON TRACT 12A3, T.K. MARTIN SURVEY, A-1055 (LOCATED AT 8620 MARTIN DRIVE) - ORDINANCE NO. 2307 APPROVED Mayor Scoma opened the Public Hearing and called for anyone wishing to speak for or against to come forward. City Council Minutes June 8, 1998 Page 4 Mr. Mark Harwell, owner of the property, spoke in favor of his request. There being no one else wishing to speak, Mayor Scoma closed the Public Hearing. Councilwoman Johnson moved, seconded by Councilwoman Lyman, to pass Ordinance No. 2307. Motion carried 7-0. 12. PZ 98-22 - PUBLIC HEARING TO CONSIDER AMENDING THE SITE PLAN REGULATIONS AND TO ESTABLISH A PLAN REVIEW FEE - ORDINANCE NO. 2308 APPROVED Mayor Scoma opened the Public Hearing and called for anyone wishing to speak for or against to come forward. Mr. Barry LeBaron, Director of Planning, presented an overview of the proposed ordinance. There being no one else wishing to speak Mayor Scoma closed the Public Hearing. Councilman Johnson moved, seconded by Councilman Welch, to pass Ordinance No. 2308. Motion carried 7-0. 13. PS 98-11 - REQUEST OF GARVON INC. FOR A FINAL PLAT OF LOT 1, BLOCK 1, GARVON ADDITION (LOCATED AT 8100 BEDFORD EULESS ROAD) APPROVED Councilman Phifer moved, seconded by Councilman Metts, that the plat submitted by Garvon, Inc. be approved. Mr. Michael Livingtson, representing Garvon, responded to Council questions. City Council Minutes June 8, 1998 Page 5 Councilman Welch requested that a steel post be erected in front of the electrical box on the east side of the building to help prevent vehicles from backing into the box. Mr. Livingston agreed to Councilman Welch's request. Motion carried 7-0. 14. GN 98-59 - ELECTION OF MAYOR PRO TEM APPROVED Councilman Welch nominated Councilman Don Phifer as Mayor Pro Tem. Councilwoman Johnson seconded the nomination. Motion carried 7-0. 15. GN 98-60 - INTERLOCAL AGREEMENT FOR PARTICIPATION IN NFACT - RESOLUTION NO. 98-25 APPROVED Fire Chief Jones presented a synopsis of the interlocal agreement. Councilman Milano moved, seconded by Councilwoman Lyman, to pass Resolution No. 98-25. Motion carried 7-0. 16. GN 98-61 - CONSIDER AMENDING THE NRH BUILDING CODE TO REQUIRE EROSION CONTROL FOR EXCAVATION AND FILL PERMITS - ORDINANCE NO. 2309 APPROVED Mr. LeBaron, Director of Planning, presented Ordinance No. 2309. City Council Minutes June 8, 1998 Page 6 Councilwoman Lyman moved, seconded by Councilman Welch, to pass Ordinance No. 2309. The Council discussed whether the ordinance should include a provision for the removal of the erosion control materials. After discussion, the motion and second were withdrawn. Councilwoman Lyman moved, seconded by Mayor Pro Tem Phifer, to pass Ordinance No. 2309 with the modification that the landowners will be required to remove the erosion control materials upon the City's request. Motion carried 7-0. 17. GN 98-62 - AMENDMENT TO ANIMAL CONTROL ORDINANCE NO. 1848 DEALING WITH ENCLOSURE OF LIVESTOCK - ORDINANCE NO. 2305 APPROVED Ms. Burney, Environmental Services Director, presented the proposed ordinance. Councilman Metts moved, seconded by Councilman Welch, to pass Ordinance No. 2305. Motion carried 7-0. 18. GN98~3-BACKGROUNDCHECKSADDEDTO YOUTH SPORTS GROUP USER CONTRACTS APPROVED Mr. Jim Browne, Parks and Recreation Director, presented the proposed policy. After extensive discussion, Councilman Metts moved, seconded by Councilwoman Lyman, that the policy adopted by the Park and Recreation Board as set out in GN 98- 63 be approved by the Council and Contracting Agreements for Use of City Park Athletic Facilities be amended to require the users to conduct criminal checks as set out in the recommendation under GN 98-63. City Council Minutes June 8, 1998 Page 7 Motion carried 7-0. *19. PU 98-42 - AWARD CONTRACT FOR PUBLISHING SERVICES TO D & F SCOTT PUBLISHING IN THE AMOUNT OF $31,697 APPROVED *20. PU 98-43 - AUTHORIZE PURCHASE OF MOBILE VIDEO/ RECORDER CAMERAS FROM KUSTOM SIGNAL, INC. IN THE AMOUNT OF $70,640 APPROVED *21. PU 98-44 - AWARD ANNUAL CONTRACT FOR AQUATIC CHEMICAL SUPPLIES TO ADVANCE CHEMICAL APPROVED *22. PW 98-09 - AWARD OF BID FOR RUMFIELD ROAD, PHASE II DRAINAGE IMPROVEMENTS AND UTILITY ADJUSTMENTS TO WRIGHT CONSTRUCTION CO. IN THE AMOUNT OF $137,740.70 APPROVED *23. PW 98-10 - AWARD OF CONTRACT FOR ENGINEERING SERVICES TO DI SCIULLO & TERRY, INC. FOR DESIGN OF THE MACKEY CREEK DIVERSION CHANNEL AT RICHLAND PLAZA - RESOLUTION NO. 98-26 APPROVED City Council Minutes June 8, 1998 Page 8 24. (A) CITIZENS PRESENTATION Mr. John Turner, 6509 Scarborough, North Richland Hills Soccer Association, spoke in support of the City's Park Program and thanked the Council for Green Valley Park. (B) INFORMATION AND REPORTS · CREATING AD HOC COMMITTEES Mayor Scoma advised that three ad hoc committees were being formed for 1) the review of Zoning Ordinances/Signage/Landscaping 2) Code Enforcement and 3) Cultural and Educational issues. He advised that applications are being taken for these committees. · JUNE 18 TOWN HALL MEETING Mayor Scoma announced that a Town Hall Meeting would be held on June 18 at 7:00 p.m. at the North Richland Hills Recreation Center. Mayor Scoma advised that the Second Quarter 1997/98 Police Statistical Report was available on the City's web site for review. Mayor Scoma advised that TxDOT has agreed to restripe Davis Boulevard from Maplewood Avenue to Main Street to seven lanes instead of five and the project should be completed by October 1998. Ms. Evalyn Lochridge, History Committee Chair, updated the Council on the Committee's activities. 25. ADJOURNMENT Mayor Scoma adjourned the meeting. ATTEST: r:?ai/Uit~ ~ Patricia Hutson - City Secretary