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HomeMy WebLinkAboutCC 1999-07-26 Agendas CITY OF NORTH RICHLAND HILLS PRECOUNCIL AGENDA JULY 26, 1999—4:00 PM , For the Meeting conducted at the NbrthRichland 4-fills City Hall - Pre-Council Chambers, 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Didcussltems from Regular July 26, 1999 City Council'Meeting (5 Minutes).' .... 2. IR 99-097 Discuss Possible081SS4or Community SeMCeS ' Provider Recognition•(S Minutes) 3. IR 99-095 Presentationvof Library'NLedS;Assessment 30 Minutes)-(ltem 10 on'Agenda) 4. IR 99-100 Presentation of Uler Fee:Crirst teetwery"study , • (30 Minutes)-(Item•6d©n.Agerida) 5. IR 99-099 Discuss Approach for Eialuating Boards &,,. 10 Commissions Relatldelo-the Reportef the CulturaUEdubationat Ad-Hoc Committee and Explore OthNr'Options'for FoIloVPUp to Ad-Hoc Committee Report(15 Minutes.' ' ' 6. IR 99-098 Discuss 2nd Tax Increment Financing'District (10 Minutes) . 7. IR 99-096 Review Traffic Issues Regarding Colorado Boulevard (10 Minutes) 8. IR 99-101 Discuss Possible Dates for Council Work Session (5 Minuteer 9. Adjournments 5:50 pm *Closed due to subject matter as provided;by the Open Meetings Law. If any action is contemplated, it will be taken in open-session. � osTE9 Date lo:3DuAVI ' Time ( uq BY. �+vr-s rli�1 mi CITY OF.NORTH RICHLAND HILLS PRF.0 UNCIL AGENDA :JULY ?6; 1999 =+}`.(IU Pie-t For the Meeting conducted at the North kichlandAlifs"City'i{all - Pre-Council Chambers, 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Di cuss Reins from Regular-July 26,.1999 City ' :"• Council rMeetin. <5-Minutes 2. IR 99-097 Discuss Possible Da4es:for Community Services ', ProviderRecognition,(5',lylinutes) , , 3. IR 99-095 Presentation of Library-Need&-Assessment . _ (30•Mlnutes) (Item 1QprfAgenda) __ - 4. IR 99-100 Presentation of User FiiCo'st-RecoveryStudy. • r ' •'` (30 Minutes) (item $d'tin;AQehda) ` 5. IR 99-099 Discuss Approach for Evaluating Boards)&. ; ' i A Commissions Relativeio•the Report Of the - CulturallEdgcationat Ad-Hoc Comjftittee and Explore Othbr-Options•for Follov-1J to Ad-Hoc: ,,. ;ConiMittee:Re.. .(15 Minutes)C : 6. IR 99-098 Discuss 2nd Tax Increment Financing'District (10.Minutes) 7. IR 99-096 Review Traffic Iss-es-Regarding Colorado 1. al Boulevard-40.Mioutes) 8. IR 99-101 Discuss Possible Dates for Council Work Session (5 Minuteej° 9. Adjournmerit:‘5:50pm • *Closed due to subject matter as'provided:by the Open Meetings Law. if any action is contemplated, it will•be taken.in•open fes4ion. posTED CLQ N N ED JUL 2 9 2005 ,I) l/ Abe„) 4 AVAL- t,,, 111:1 BY • 7/26/99 Page 2 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA JULY 26, 1999— 7:30 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation —Richland Hills Church of Christ 3. Pledge of Allegiance 4. Special Presentations Beautification Committee Awards 1.) Landscape of the Month 2.) Yard of the Month 5. Removal of Item(s)from the Consent Agenda • 7/26/99 Page 3 NUMBER ITEM ACTION TAKEN 6. Approval of Consent Agenda Items a.) Minutes of the Pre-Council Meeting July 12, 1999 b.) Minutes of the Council Meeting July 12, 1999 GN 99-65 c.) Change Order to Dean Construction for the Regrading of Girls' Fast Pitch Softball Outfields GN 99-66 d.) Acceptance of Fee Cost Recovery Study as Presented by DMG Maximus GN 99-67 e.) Approve School Zones on Mid-Cities Boulevard and Simmons Drive for Birdville High School —Ordinance No. 2398 PW 99-17 f.) Approve Agreement for Engineering Services with Knowlton-English-Flowers, Inc. for Tourist Drive Street & Drainage Improvements (Denton Hwy to Bewley Street)- Resolution No. 99-50 7. LRC 99-05 Public Hearing to Consider the Request of Scott Kunkle for a Variance to the Landscaping Ordinance, No. 2375, on Lot 2, Block 1, Kunkle Addition (Located at 7700 Block of Mid-Cities Boulevard) (Public Hearing Recessed at the July 12, 1999 Meeting) 8. PS 99-14 Consider Request of Freese & Nichols for a Final Plat to be known as Lot 2, Block 1, Northeast Crossing Addition (Located in the 9100 Block of Grapevine Highway) 9. PS 99-18 Public Hearing to Consider Revisions to the Master Thoroughfare Plan Regarding Simmons Drive from Mid-Cities Boulevard, South to the Town Center Project 10. GN 99-68 Review and Accept Library Needs Assessment Report by Providence Associates 7/26/99 Page 4 NUMBER ITEM ACTION TAKEN 11. GN 99-69 Support Efforts to Improve Air Quality in Fort Worth/Dallas Metroplex— Resolution No. 99- 52 12. GN 99-70 Support Request to the Texas Transportation Commission for Approval of Funding for SH 26 Widening and Improvements - Resolution No. 99-51 13. GN 99-71 Appointments to Boards and Commissions 14. PW 99-16 Approve Agreement for Construction Inspection Services with Wade & Associates, Inc. for the Wastewater System Rehabilitation Project, Contract "A"— Resolution No. 99-49 15. (a) Citizens Presentation (b) Information and Reports 16 Adjournment -51TED - GR INFORMAL REPORT TO MAYOR AND CITY COUNCIL N0.IR 99-097 Date Monday, July 26, 1999 - Subject. Community Service Provider Recognition Program In order to identify local community service providers for North Richland Hills, in response to the Mayor and City Council's proposed recognition program, the Communications Department sent 38 surveys to local churches and known non-profit service organizations to not only identify them, but to find out what services they provide and who qualifies for those services. The survey also inquired about their desire for publicity and/or recognition for those services. Attached is a spreadsheet of the responses we either received by mail, or completed by telephone. In summary, 27 of the 38 organizations responded. Of the 27 respondents, 18 actually provide services including food, clothing, counseling, financial aid, eyeglasses, childcare, holiday needs, baby items, and shelter. The remainder of the organizations work directly with or provide referrals to other community organizations on the list. At this point, there are 11 organizations that indicated they would welcome publicity for their services, and the remainder would not. The organizations contacted were pleased to know that the City wants to formally recognize them for their efforts. Most, however, did not know at this time how many people would be able to attend a recognition banquet. Two of the organizations responded that they did not want public recognition. Based on an attendance estimate of a maximum of 150 people for a recognition ceremony there are several options the Mayor and Council may wish to consider: 1. An informal catered reception with drinks and cookies: BISD Fine Arts Complex — No charge for room Approximate cost for refreshments: $2 to $8 per person Holiday Inn North - * Minimum charge for room/refreshments $3,000, plus gratuity charges 2. A more formal reception with hors d'oeuvres: BISD Fine Arts Complex - No charge for room Approximate cost for restaurant-catered reception: $7 to $10 per person Holiday Inn North - * Approximate cost for reception: $10 to $15 per person, plus gratuity charges a ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS • 3. Full banquet/dinner: BISD Fine Arts Complex — No charge for room ' Approximate cost for full restaurant-catered dinner $12 to $15 per person Holiday Inn North — ' Approximate cost for dinner - $17 to $20 per person, plus gratuity charges * Price estimates depend on the type of foods served and the level of service provided Since most of the organizations said they are extremely busy during the holiday season, November and December, they would prefer to attend a reception or banquet in either the fall or after the holidays. The Boards and Commissions Reception is traditionally hosted in October, but could be rescheduled to accommodate the Community Service Recognition Reception/Banquet during that month if desired by Council. The BISD Fine Arts Complex is available for an evening function on the following dates Saturday, October 2 or Tuesday, October 5 or 'Thursday, October 7 Saturday, October 16 Tuesday, October 12 'Thursday, October 14 Saturday, October 23 Tuesday, October 19 *Thursday, October 21 'Thursday, October 28 *Junior Varsity Football Games may be in progress on these nights. The Holiday Inn North on Meacham Blvd. in Fort Worth, the site of the Boards and Commissions Reception and the Police Awards Banquet, presently has the following evenings available in October, but the sales manager of catering advised that these dates will not be available much longer: Saturday, October 2 or Tuesday, October 12 or Thursday, October 14 Saturday, October 8 Thursday, October 21 Saturday, October 22 Staff is seeking direction from the Mayor and City Council on the date, location and type of reception or dinner to arrange for the service organizations. Respectfully submitted, Donna Huerta Communications Director Attachment: Spreadsheet on Service Organizations/Churches 2 I I d = C 0 1 0 0 m C y (`. L� m c L 1 I N L N O L C •O " y c a YO 40 .• i L 1 ° a) L al o 'c o pp 3y do2E i c20 to FttCO S' > zFr oi $ � z .c oa z za2 m `oZ n_ "rn O L I C• w o I 0 N o m ° v v O me ` I t• 0 E a .0 C y O To w c m J tb ° C mtd E c 0 U m ` p Z .0 N G � CO CO c ci A C N C N 3 > G ° O. 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I 1 N U U N I12 0 I c o yy c c 10 d m m N „ o E to 'm o I 'c U u w 10 I m N F U 01 'm a `c �Q c ma'Iw Z uD LL .0 w AIL = DEC c O H _o b c to mUI3 < O 'o a IU O 'U :0 7 Imo'C U N U H ' D U !cio 2 O E o is y v,N > o c h E E S .� r m o I tU I o w JQ CO U CD J 32 Z Zh .,S \�� � C In CI )� 0a a U - \ I $ 0 0 ` � ' 3 k k E f �- el a .0 " t | CO ■ |! Ts in CO - { • 5 7 , | . L.CL ( �kkk f| k f- ` e : 2 ! ■! . a° a9 O CO = - c N ¥ /, � £ � 0 co /7» - 2 ; ! § 8 !! | ( § ! !! cc. I0 ! I ) / § ! C to + , } )k |° E 1k , } • cc INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. JR 99-095 Li Date July 26, 1999 Subject Presentation of Library Needs Assessment Dick Waters, Consultant with Providence Associates will present the Library Needs Assessment during the Pre-Council meeting. Any formal action to accept the recommendations for the Library long range planning will take place in the regular council meeting Mr. Waters will be available to answer any questions Council may have. Respectfully submitted, Randy Shiflet Deputy City Manager RS/Id a ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-100 Date: July 26, 1999 Subject. Subject: Presentation of User Fee Cost Recovery Study In March of this year Mayor and Council awarded a contract to DMG Maximus to analyze the cost of various services provided by City Departments for which fees are charged. The scope of this project encompassed the following tasks: 1 Determine what the current charge for services are. What is the fee area and how is it defined? 2. What department and which personnel participate in providing this service? 3. How much time does it take per person to provide that service? 4. How many units of service does the City provide, i.e., how many electrical permits or swimming classes are provided? Using this data DMG's job was to compare what the City currently charges for these services with what the cost of the service actually is. They would then be able to determine at what level costs are being recovered. If for some services full cost was not being recovered, then staff would evaluate what levels of recovery would be appropriate for the given fee. Over the last three months DMG has analyzed 134 total fees in the areas of Parks and Recreation, Planning , Inspections, Environmental Services, Public Works, Police, Fire, Library and Communications. Mark Carpenter, Project Manager with DMG, will present the results of the study at Pre-Council on July 26. Upon acceptance of the report the staff will do further study and return with recommendations for an Implementation Plan. Fees that appear to need more serious consideration are in the areas of Parks and Recreation, facilities rental, food service, impoundment fees, EMS and Planning & Zoning (platting & site plans). Staff welcomes any direction or input from Mayor & Council. A copy of the summary report is included in the packet Respectfully submitted, - Larry Koonce Director of Finance a ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-099 _lt Date July 26, 1999 Subject. Follow up Discussions - Cultural and Educational Opportunities Ad Hoc Committee During the recent work session with the Cultural and Educational Opportunities Ad Hoc Committee a number of ideas were discussed regarding how to address the recommendations outlined in the committee's report. Mayor Scoma mentioned the need to explore with the school districts and the Council several aspects of the recommendations related to continuing education issues and joint facilities and programming. Other ideas included use of boards and other ways to follow-up with the report of this Ad Hoc Committee. The purpose of this Pre-Council item is to discuss approaches for evaluating existing boards and commissions and possible new boards relative to the report from the Cultural and Educational Ad Hoc Committee and to also explore other possible options for follow up to this report including working with school districts, the community college, and other local groups. Receiving input and direction from Council with regard to approaches and avenues that you wish to explore would be our primary goal. We will look forward to discussing this with you at the Pre-Council meeting. Respectfully submitted, Larry unningham City Manager LJC/Id 4 ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-098 Date. July 26, 1999 • Subject. 2nd Tax Increment Financing District Earlier this year Staff presented an informal report to the Mayor and Council regarding the possibility of creating a second tax increment financing (TIF) district. The discussion centered around the possibility of the multiple taxing jurisdictions creating another TIF such as the one for Richland Plaza. The purpose of the district would be to pool property tax dollars to build public facilities In the report, Staff included a calendar outlining the steps necessary to create a TIF. August 31 was targeted as a critical date for approving the intent to create a TIF so that deadlines affecting School District participation and any other changes in the State law could be met. Staff was informed by our Financial Advisors, First Southwest, and our Bond Counsel, Fulbright & Jaworski, that the August 31 deadline for School District participation under the old law was changed by last minute legislation (HB 2684) to May 31. This has come as a surprise to most cities and school districts who were contemplating forming a TIF. City staff has informed BISD of this finding and requested that they seek advice from their experts on this change. We have asked that they submit a request in writing to the City to proceed with the formation of the district if it is to their advantage to do so. We will continue to keep the Mayor and Council advised of this situation. Staff has also been informed that Tarrant County almost certainly will not participate in another TIF. Recent TIF's in other cities have included projects that are in direct competition for County services. For this reason the County has changed its policy on TIF participation. Upon hearing of the Library consultant's report and then the possible Recreation Center location in the Town Center, staff will evaluate the financial feasibility of creating a TIF for the Town Center. If the School pistrict or Tarrant County would be unable to participate in this TIF, staff would need to assess the benefits of forming a TIF with only City participation. A TIF is only one of several options available for the Library and Recreation Center improvements. Staff would appreciate any input or direction Council may have at this time. Respectfully submitted, V Larry Koonce Director of Finance LISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS v INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-096 Date: July 26, 1999 Subject. Review Traffic Issues Regarding Colorado Boulevard During the past 2 to 3 years different residents living on Colorado Boulevard have expressed their concerns about the "cut through"traffic on this street. In 1997, the residents had a petition signed to close one end of Colorado Boulevard. The request was made to Council on December 22, 1997 (IR97-164). After reviewing the street closure issue with the Police and Fire Departments, it was determined that the street closure review would be terminated and road humps would be considered Greg Dickens, Public Works Director, notified Mr. and Mrs. Winn, 5212 Colorado Boulevard, by mail of the City's decisions. Mr. Dickens requested Mr. and Mrs. Winn read the material concerning the road humps and follow the instructions if they wished to pursue the installation of the road humps. The residents did not pursue the installation of road humps. Some of the residents are again requesting that one end of Colorado Boulevard be closed. The Street Division staff has taken additional traffic counts and discussed the street closure idea with the Police and Fire Department. The results of the 1997 counts and our more recent counts are summarized below. Date : :t ?k , Northbound Traffic;_== Southbound Traffic r, ,cTota1r(24 hour) Thursday - 12/11/97 356 239 595 Friday— 12/12/97 376 231 607 Thursday — 5/27/99 357 135 492 Friday— 5/28/99 323 172 495 The Police Department has indicated that if one end of Colorado Boulevard is closed, the Harwood Road intersection would have the least impact on their operations. The Fire Department has indicated that they are not in favor of closing Colorado Boulevard at either end. The Fire Department is concerned about fire hydrant accessibility, U-turn problems, and response times. — - Jimmy Cates, the Public Works Superintendent, has developed preliminary cost estimates for 4 possible solutions to the "cut through" problem. Solution #1: Road Humus Three road humps could be installed for a cost of$650. The road humps will allow the street to remain open and will not affect the operations of the Police or Fire Department. a ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS Solution #2: Angle Points or Medians The estimated cost for angle points or medians is approximately $4,000. Angle points are similar to medians except they are located at the side of the road (instead of the middle). They cause the road width to narrow (see Attachment "A"). Angle points will also allow the road to remain open. Solution #3: Street Closure The estimated cost to close one end of Colorado Boulevard could range from $5,000 to $10,000. Additional right-of-way may also be required to allow sufficient room for emergency vehicles to turn around. Solution #4: Right-In/Right-Out Median The estimated cost to install a "Right-In/Right-Out" median at the intersection of Harwood Road and Colorado Boulevard is $2,500. This median would require all traffic on Colorado Boulevard to turn right at Harwood Road (see Attachment "B"). Staffs recommendation is that Colorado Boulevard be considered for road humps. Public Works staff can begin the installation of the road humps once the adjacent property owners have paid the $650 and submitted a signed petition indicating that at least 66% support the road humps. The other criteria outlined in the "Road Hump' Ordinance No. 1921 has already been met A new traffic study can be conducted after the road humps have been in place for a sufficient time (12 to 18 months) to evaluate their impact on the "cut through" traffic. Respectfully submitted, ?� 1f Ct Mike Curtis Assistant Public Works Director — - - RMC/mfs ATTACHMENT "A" Angle Points Landscaped Area Existing Curb -2 , J Y 6' ' Proposed 18' 30' Angle Points If Colorado Boulevard 6' Gutter will remain open ing Curb for drainage. ATTACHMENT "B" Right In/Right Out Median Colorado Boulevard sp.m'n le• A6 --f- 4 40'mi Harwood Road RIGHT IN, RIGHT OUT INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-101 L. Date July 26, 1999 Subject: Possible Dates for Council Work Session There are several issues that need in-depth discussion and consideration in work session type setting over the next few weeks .These include items such as the following: • Discussions regarding library facilities, recreation center— location, construction, financing • Financing option for relocation of Library and Recreation Center • Phase II of signs and landscaping — existing locations • Follow-up discussion regarding TIF We anticipate that discussion of some of these items would necessitate approximately two hours. We are bringing this to your attention to see about the possibility of scheduling either a separate work session with Council during the month of August or adding another hour to Pre-Council to ensure there is adequate time for discussion August 3 and 5 are a couple of dates you may wish to look at or perhaps looking later in the month of August as well. We would appreciate your looking at your calendars and giving us input about the possibility of a longer work session to cover several matters of importance. Respectfully submitted, ,� Larry J. CGnningham �V City Manager LJC/Id a ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 — JULY 12, 1999 —4:00 P.M. Present. Charles Scoma Mayor JoAnn Johnson Mayor Pro Tern Lyle E. Welch Councilman Russell Mitchell Councilman Frank Metts, Jr Councilman Don Phifer Councilman Matt Milano, Ph.D. Councilman T. Oscar Trevino, Jr. Councilman Larry J. Cunningham City Manager Randy Shif let Deputy City Manager Steve Norwood Assistant City Manager Patricia Hutson City Secretary Alicia Richardson Assistant City Secretary Mike McEntire Attorney Greg Dickens Public Works Director Larry Koonce Finance Director Donna Huerta Director of Communications Marty Wieder Director of Economic Development Paulette Hartman Administrative Assistant to City Manager Steve Brown Library Director Jim Browne Parks & Recreation Director Tom Shockley Police Chief Marcy Ratcliff Director of Planning Mike Curtis Assistant Public Works Director Bill Thornton Assistant Parks Director Absent. Rex McEntire Attorney ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the Pre-Council meeting to order at 4:00 p.m. DISCUSS ITEMS Agenda Item 6c — GN 99-55— Councilman Trevino NAN FROM REGULAR asked when the City would be notifying EPA. The JULY 12, 1999 CITY City Manager advised that the plan was to talk to COUNCIL EPA this week when the City's report is submitted to MEETING them. Agenda Item 6d— GN 99-56 — Councilman Trevino NAN questioned the refunding of the $40,000 in engineering fees not being included in the Pre-Council Minutes July 12, 1999 Page 2 ITEM DISCUSSION ASSIGNMENT amendment to the contract. The City Manager advised that Carter& Burgess would be submitting a ; separate letter to document the refunding - $20,000 from Carter & Burgess and $20,000 from Byrd/Forbes. Mr. Cunningham further advised that with the approval of GN 99-56 during the formal council meeting, the Council will be approving the amended engineering services agreement and accepting their refund of$40,000 in engineering fees associated with the SSES omissions. Agenda Item No. 6f— PU 99-30 - Councilman Phifer NAN questioned if Harley Davidson motorcycles had been considered. Chief Shockley advised that the City looked at the purchase and lease of motorcycles from Harley Davidson, Kawasaki and BMW. He advised that they found that BMWs were not good in-town bikes but were better on-the-road bikes and everything else was too expensive. .;N 99-62 Mr. Browne briefed the Council on background JIM B• APPROVAL OF information on the Thombridge Park site. Mr. Bill THORNBRIDGE Thornton, Assistant Parks Director, reviewed the NEIGHBORHOOD elements of the development plan and responded to PARK PLAN questions from the Council. Staff discussed the comments received from citizens on the proposed plan during the Park and Recreation Board's public hearing. Staff advised the citizens commented on the backstop, signage and parking. The Council was advised that this park was designed to be a neighborhood park and would be accessed either by walking or bicycling and parking should not be a problem. However, if at a later date parking becomes an issue, it will be addressed as the problem occurs. IR 99-092 The Mayor advised Council that the July 26 Council PATRICIA H. POSSIBLE meeting would be in conflict with the dedication and CHANGE OF open house for the Birdville ISD Fine Arts/Athletic MEETING TIMES Complex. Staff advised they were suggesting that FOR JULY 26 PRE- Council consider starting the Pre-Council meeting at COUNCIL AND 5:00pm and move the regular meeting to 7:30pm to ;OUNCIL allow the Mayor and Council to attend the dedication MEETING and open house. The consensus of the Council was to start the July 26, 1999 Pre-Council meeting at 5:00pm and the regular Council meeting at 7:30pm. Pre-Council Minutes July 12, 1999 Page 3 ITEM DISCUSSION ASSIGNMENT ADJOURNMENT The Mayor announced at 4:20pm that the City TO EXECUTIVE Council would adjourn to Executive Session for ! SESSION consultation with the Attorney as authorized by Section 551.071 of the Government Code to discuss eminent domain for land acquisition. Mayor Scoma called the meeting back to order at 5:15pm with the same Council Members present as recorded. The following staff members were present: Larry Cunningham, Randy Shiflet, Steve Norwood, Patricia Hutson, Alicia Richardson, Larry Koonce, Donna Huerta, Paulette Hartman, Steve Brown, Jim Browne, Vickie Loftice, Bill Thornton, and Sharon Davis. The following members of the Cultural & Educational Ad Hoc Committee were present: Ms. Zanda Hilger-Seaberg, Mr. John Lewis, Mr. Chuck Shive, Ms. Renae Stasaski, Mr. Lewis Sommermeyer, Ms. Lorinda Lawson, and Mr. John Pempsell. IR 99-093 WORK The committee members, led by Ms. Hilger-Seaberg, SESSION WITH discussed and explained their short term, CULTURAL & intermediate and long term recommendations to the EDUCATIONAL AD Council. HOC COMMITTEE TO DISCUSS Storm term recommendations were: REPORT PRESENTED AT 1) Print reminders of community activities on water JUNE 14 COUNCIL bills, promoting BISD, TCC and other groups' MEETING cultural and educational activities/offerings. After Council discussion, it was felt that this recommendation should be to promote public cultural and educational activities/offerings by a variety of means using the water bills as one of the alternatives. 2) Evaluate additional subsidization for the participation of disadvantaged citizens. (The Committee felt that transportation and accessibility issues need to be addressed) Pre-Council Minutes July 12. 1999 Page 4 ITEM DISCUSSION ASSIGNMENT 3) Increase frequency of current preschool programs at Parks and Recreation Department. 4) Utilize the expanded volunteer network. 5) Children reading hours at apartment complexes — take services to the community through the use of volunteers. 6) Volunteer Coordinator to recruit, train, and place volunteers throughout facilities to staff programs. Intermediate recommendations were: 7) Publish city newsletter more frequently. Mayor Pro Tern Johnson felt this should be a higher priority. Councilman Phifer suggested a monthly column in the local newspaper similar to what Fort Worth is doing. Councilman Trevino suggested a weekly cable show updating the citizens on what is happening in the City. 8) Make current preschool programs more accessible to disadvantaged citizens (cost, transportation). 9) Sponsor additional early leaming programs for disadvantage citizens—The discussion was on programs promoting social and living skills. Council agreed that a joint committee needed to be set up with Birdville ISD, Keller ISD, TCC, private schools, etc. The committee would work with the various providers. 10)Establish parent/children computer training (including bilingual software)— Discussion on utilizing computers in the evenings at the Senior Centers to provide a parent/child learning experience for those that might not otherwise have access to computers. 11)Promote Graduate Equivalency Degree (GED)— Committee recognizes that the City already is involved with this program but would like to see the program expanded to include promoting financial aid. Pre-Council Minutes Jut)/ 12, 1999 Page 5 ITEM DISCUSSION ASSIGNMENT 12)Provide English as a Second Language (ESL). 13)Provide Parenting classes. 14)Provide Cultural Identity/education classes. 15)Provide staffing/volunteers for senior centers in evenings for computer instruction for all ages. 16)Continue "Head for the Hills" type festival. 17)Increase number of cultural activities— Committee advised that the City does not promote cultural activities. They would like for the City to provide a Cultural Arts building for fine arts, i.e., Northeast Orchestra, ballets, plays, etc. They felt the City needed to promote cultural art activities. 18)Propose arts appreciation class—TCC and NRH Gallery. 19)Partner with BISD, other schools and churches for space —The Committee felt that more communication was needed with the different entities. 20)Increase projects with BISD: Teaching opportunities for citizens to link"Real Life" experience to learning —The Council advised that this could be accomplished through the Chamber as they had a similar program. 21)Establish joint projects to encourage youth reading programs, i.e. Barnes & Noble "First Book". 22)Assess block grant and other public funding for special or demonstration projects. 23)Fees for activities as a funding alternative. Long term recommendations were: 24)Offer an array of visual and performing arts activities. Pre-Council Minutes July 12, 1999 Page 6 ITEM DISCUSSION ASSIGNMENT 25)Create distance learning facility employing interactive technologies: computer training, business education. 26)Provide multi-purpose facilities in parks to make programs more accessible. 27)Provide permanent site for Northeast Orchestra. 28)Build a multi-purpose library/classroom/cultural activities facility. 29)Acquire portable staging so that activities may be offered at varied locations (local parks, malls, etc.) 30)Provide a cultural center facility, consider feasibility and location of amphitheater. 31)Propose visual arts displays with BISD, TCC & NRH Gallery. 32)Pursue Sister City exchange program. In summary, Mayor Scoma advised that the Council needed to establish an approach to accomplish the Committee's recommendations, that a committee needed to be established to look at the educational activities with the various school systems and that there was a need for staff to look at incorporating the Committee's recommendations into the Parks Master Plan and the Library Master Plan. Ms. Hilger-Seaberg stated on behalf of the Committee that in order to provide the support to Council and follow-up on their recommendations, they would like for Council to consider an on-going group to investigate, evaluate, and implement the direction the City needs to proceed. Several of the Council LARRY C. Members stated that they would like to consider the establishment of a cultural and educational committee on a permanent basis. Pre-Council Minutes July 12, 1999 Page 7 ITEM DISCUSSION ASSIGNMENT ADJOURNMENT Mayor Scoma adjourned the meeting at 6:41 pm. Charles Scoma — Mayor ATTEST: Patricia Hutson — City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — JULY 12, 1999 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order July 12, 1999 at 7 04 p.m. ROLL CALL Present. Charles Scoma Mayor JoAnn Johnson Mayor Pro Tern Lyle E. Welch Councilman Russell Mitchell Councilman Frank Metts, Jr. Councilman Don Phifer Councilman Matt Milano Councilman T. Oscar Trevino, Jr. Councilman Staff: Larry J Cunningham City Manager Randy Shiflet Deputy City Manager Steve Norwood Assistant City Manager Patricia Hutson City Secretary Alicia Richardson Assistant City Secretary Greg Dickens City Engineer Mike McEntire Attorney Absent. Rex McEntire Attorney 2. INVOCATION Father King, St. John the Apostle Church, gave the invocation. Father King briefed the Council on the community outreach programs his Church provides to the community. 3. PLEDGE OF ALLEGIANCE City Council Minutes July 12, 1999 Page 2 4. SPECIAL PRESENTATIONS A. PROCLAMATION — NATIONAL PARK AND RECREATION MONTH Mayor Scoma presented a proclamation to Jim Browne, Parks & Recreation Director. Mr. Browne announced the following events. WFAA "Good Morning Texas" is broadcasting live at NRH2O on July 16. Northeast RecFest at North Hills Mall, 10:00 am —4:00 pm on July 17. KIDFISH at Green Valley Community Park, 1.00 pm —4:00 pm on July 18. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING JULY 12, 1999 B. MINUTES OF THE COUNCIL MEETING JULY 12, 1999 C. GN 99-55 APPROVAL OF EXTENSION OF SANITARY SEWER SURCHARGE— ORDINANCE NO. 2396 D. GN 99-56 APPROVE AMENDED AGREEMENT FOR ENGINEERING SERVICES WITH CARTER & BURGESS, INC. FOR WASTEWATER REHABILITATION PROJECT PER EPA ADMINISTRATIVE ORDER E. PU 99-29 PURCHASE OF POLICE VEHICLE FROM LAWRENCE MARSHALL CHEVROLET IN THE AMOUNT OF $29,810 F. PU 99-30 AWARD BID FOR 1999 MOTORCYCLES TO KAWASAKI CITY IN THE AMOUNT OF $25,935 City Council Minutes July 12, 1999 Page 3 G. PW 99-13 AWARD OF BID FOR THE 24TH YEAR CDBG PROJECT/LYNN TERRACE STREET IMPROVEMENTS TO SUTTON & ASSOCIATES, INC. IN THE AMOUNT OF $178,512.35 H. PW 99-14 APPROVE AGREEMENT FOR ENGINEERING SERVICES WITH KNOWLTON, ENGLISH & FLOWERS, INC. FOR THE BIG FOSSIL CREEK WASTEWATER OUTFALL SYSTEM PLANNING STUDY - RESOLUTION NO. 99- 43 Mayor Pro Tern Johnson moved, seconded by Councilman Phifer to approve the consent agenda. Motion carried 7-0. 7. LRC 99-05 - PUBLIC HEARING TO CONSIDER THE REQUEST OF SCOTT KUNKLE FOR VARIANCES TO THE LANDSCAPING ORDINANCE, NO. 2375, LOT 2, BLOCK 1, KUNKLE ADDITION (LOCATED 7700 BLOCK OF MID-CITIES BOULEVARD) RECESSED Ms. Marcy Ratcliff, Director of Planning, advised the Council that the applicant has submitted a letter requesting postponement of the Public Hearing to July 26, 1999 Councilman Metts moved to open the Public Hearing and recess the Public Hearing to July 26, 1999. Councilman Trevino seconded the motion. Motion carried 7-0. 8. PZ 99-18 - PUBLIC HEARING TO CONSIDER THE REQUEST OF JOHN BARFIELD FOR JEAN BARFIELD PROPERTIES FOR A CHANGE OF ZONING ON TRACTS 10C2, 10D1, 10E & 10E1, OF THE T. PECK SURVEY, A-1209, FROM AG- AGRICULTURAL TO C1-COMMERCIAL— (LOCATED IN THE 8500 BLOCK OF DAVIS BOULEVARD) — ORDINANCE 2397 APPROVED Ms. Ratcliff summarized PZ 99-18 and recapped staff recommendations Mr. John Barfield, applicant, was available for questions. Mayor Pro Tem Johnson moved, seconded by Councilman Welch to approve PZ 99-18, Ordinance No. 2397 Motion carried 7-0 City Council Minutes July 12, 1999 Page 4 9. PS 99-05 - PUBLIC HEARING TO CONSIDER THE REQUEST OF TOMMY KLINE FOR A REPLAT TO BE KNOWN AS LOTS 1-27, BLOCK 1, LOTS 1-25, BLOCK 2, LOTS 1-27, BLOCK 3 AND LOTS 1-41, BLOCK 4, HOLIDAY MEADOWS ADDITION (LOCATED IN THE 5500 BLOCK OF HOLIDAY LANE) APPROVED Ms Ratcliff summarized PS 99-05 and recapped staff recommendations for Council. Mr. Tommy Kline, applicant, was available to answer questions from Council. Councilman Welch asked Mr. Kline if a current traffic study had been performed. Mr. Kline advised Councilman Welch that a report from Parsons Transportation was included with Mr. Kline's previous plat and there has been no current traffic study Councilman Metts asked if applicant would comply with engineer's comments prior to the start of any work on plat Ms. Ratcliff advised Councilman Metts that occasionally there are last minute issues addressed in replatting cases. Mayor Pro Tern Johnson clarified that there was a prior commitment on the applicant's behalf to help with a traffic light. Mr. Kline confirmed his commitment in assisting the City with the traffic light. Mayor Scoma opened the Public Hearing and asked for anyone wishing to speak for or against item to come forward. There being no one wishing to speak Mayor Scoma closed the public hearing Councilman Trevino moved, seconded by Councilman Phifer to approve PS 99-05 as recommended by the Planning and Zoning Commission. Motion carried 6-1, with Mayor Pro Tern Johnson and Councilmen Mitchell, Metts, Phifer, Milano and Trevino voting for and Councilman Welch voting against. City Council Minutes July 12, 1999 Page 5 10. PS 99-13 - CONSIDER REQUEST OF ERNEST HEDGECOTH FOR A REPLAT TO BE KNOWN AS LOTS 1R1 & 2, BLOCK 1, MONTE COMMERCIAL ADDITION AND REQUEST FOR WAIVERS TO THE SUBDIVISION REGULATIONS RELATIVE TO RIGHT-OF-WAY DEDICATION AND CONSTRUCTION OF SIDEWALKS. (LOCATED AT 7001 GRAPEVINE HIGHWAY) APPROVED Ms. Ratcliff summarized PS 99-13 and recapped staff recommendations for Council. Councilman Trevino inquired if the fire hydrant is addressed in staff recommendations. Ms Ratcliff advised Councilman Trevino that the only part of the property that is not within the 300-foot radial distance is the parking lot and a small portion of the drive through bank Councilman Trevino clarified if applicant wanted to develop anything on the parking lot the fire hydrant would be addressed at that time Mr. Greg Dickens, Public Works Director, stated that the City could possibly give a waiver on the fire hydrant coverage in the parking lot. Specifically the rules read that the whole parking lot would be covered by fire hydrant coverage because of car fires, but there would be a small portion of the parking lot not covered. Councilman Metts asked Ms. Ratcliff if Staff is recommending that Council waive the fire hydrant requirements. Mr. Dickens said that the City is not objecting to waiving the fire hydrant, but only the Council is authorized to waive the requirement. Mayor Scoma stated that there was a representative from the Church available to answer questions from Council. Mayor Pro Tern Johnson moved, to approve PS 99-13 with the following recommendations from the Planning and Zoning Commission: require the 15-foot and 5-foot right-of-way dedications on Grapevine Highway and Glenview Drive, require a covenant to pay for construction of the sidewalks at the time of the future improvements to Grapevine Highway and require the property owner to execute a Unity Agreement & Covenant to eliminate the Building Code issues and the Declaration of Restrictions, Grant of Easements and Party Wall Agreement to eliminate the Zoning Ordinance issues. Councilman Metts seconded the motion. City Council Minutes July 12, 1999 Page 6 Councilman Welch called Point of Order — He wanted to clarify that the recommendations were those of Planning and Zoning and not Staffs Ms. Ratcliff advised Council that Staff concurs with the Planning and Zoning recommendations Councilman Milano asked the City Attorney if Council waives the fire hydrant requirement would the City be liable should there be a fire outside of the radius of coverage Mike McEntire, City Attorney, advised Councilman Milano that the City would not be responsible for any damage. Council discussed the Unity Agreement as it relates to the fire hydrant waiver and responsibility of the City Ms. Ratcliff informed Council that the Unity Agreement has nothing to do with the fire hydrant coverage in the parking lot. Mayor Scoma asked what direction the Council should take to address the fire hydrant since its not in accordance with our current ordinance. Mr. Dickens suggested that the City enter into a hold harmless agreement for fire hydrant coverage. Mayor Pro Tern Johnson moved to amend motion to include a hold harmless agreement addressing the fire hydrant. Councilman Metts seconded the amendment. Motion carried 7-0 11. GN 99-57 -APPOINTMENTS TO BOARDS AND COMMISSIONS APPROVED Ms. Patricia Hutson, City Secretary, read aloud the following appointments for the record: Beautification Commission Place 1 Patsy Tucker term expiring 6/30/2001 Place 3 Doris Batenhorst term expiring 6/30/2001 Place 5 Jane Dunkelberg term expiring 6/30/2001 Place 7 Delores Pultz term expiring 6/30/2001 City Council Minutes July 12. 1999 Page 7 Board of Adjustment Place 1 Leslie M Jauregui term expiring 6/30/2001 Place 3 (Alt ) Paul Young term expiring 6/30/2001 Place 5 Tommy Duer term expiring 6/30/2001 Place 7 Kyle Bacon term expiring 6/30/2001 Board of Appeals Place 1 Garry Cope term expiring 6/30/2001 Place 3 Michael Dean term expiring 6/30/2001 Place 5 John Larriviere term expiring 6/30/2001 Place 7 (Alt ) Bob McCary term expiring 6/30/2001 Cable TV Board Place 1 Jim Schulier term expiring 6/30/2001 Place 2 Kevin Leckey term expiring 6/30/2000 Place 3 David Whitson term expiring 6/30/2001 Place 5 James Allen, Sr. term expiring 6/30/2001 Place 7 Tom Hagen term expiring 6/30/2001 Library Board Place 1 Polly Brinkley term expiring 6/30/2001 Place 3 Mary Shilcutt term expiring 6/30/2001 Place 5 Avis Crisp term expiring 6/30/2001 Place 7 Eva Peneria term expiring 6/30/2001 Parks and Recreation Board Place 1 Mark Haynes term expiring 6/30/2001 Place 3 Scott Turnage, Jr. term expiring 6/30/2001 Place 4 Kyle Appling term expiring 6/30/2000 Place 5 John Lewis term expiring 6/30/2001 Place 7 Jeff Arwine term expiring 6/30/2001 Planning & Zoning Commission and Capital Improvement Advisory Committee Place 1 Ron Lueck term expiring 6/30/2001 Place 3 Don Bowen term expiring 6/30/2001 Place 5 Timothy J. Welch, RE term expiring 6/30/2001 Place 7 Joe Tolbert term expiring 6/30/2001 Teen Court Advisory Board Place 1 Vanessa Trevino term expiring 6/30/2000 Place 3 Ronald Moore term expiring 6/30/2001 Place 5 Kathy Graves term expiring 6/30/2001 Place 7 Becky Hullit term expiring 6/30/2001 City Council Minutes July 12, 1999 Page 8 Town Hall Committee Place 1 Don Pultz term expiring 6/30/2001 Place 3 Jim Kemp term expiring 6/30/2001 Place 5 Ross Hood term expiring 6/30/2001 Place 7 Chuck Shive term expiring 6/30/2001 Councilman Trevino moved, seconded by Councilman Phifer to approve GN 99-57. Motion carried 7-0 12. GN 99-58 -APPOINTMENT TO PLACE 7 ON THE CRIME CONTROL AND PREVENTION DISTRICT APPROVED Mayor Scoma recommended that Councilman Trevino be nominated to Place 7 on the Crime Control and Prevention District to fill the unexpired term of September 1, 1999. Mayor Pro Tem Johnson moved, seconded by Councilman Milano to appoint Councilman Trevino to Place 7, term expiring September 1, 1999. Motion carried 7-0. 13. GN 99-59 -APPOINTMENTS TO THE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION APPROVED Mayor Scoma recommended the following nominations to the Park and Recreation Facilities Development Corporation. David Barfield, Place 7, term expiring May 2000 Mack Garvin, Place 6, term expiring May 2001 Matt Milano, Place 4, term expiring May 2001 Lyle Welch, Place 2, term expiring May 2001 Mayor Scoma entertained a motion or further nominations from Council City Council Minutes July 12, 1999 Page 9 Councilman Trevino moved to approve the recommendation as read by the Mayor Councilman Mitchell asked if he could nominate Dwayne Leslie to Place 7 Councilman Trevino amended his motion to include Councilman Mitchell's nomination. Mayor Pro Tern Johnson seconded the motion. Mayor Scoma advised Council that the motion on the floor was to appoint Mack Garvin to Place 6, Matt Milano to Place 4 and Lyle Welch to Place 2. The Mayor advised he would ask for an additional motion for the Place 7 nominations. Motion carried 7-0. Councilman Metts recommended that Scott Turnage, Jr. be added to the list of nominations for Place 7. Mayor Scoma advised Council that he would entertain a motion for Scott Turnage to Place 7 on the Park and Recreation Facilities Development Corporation Board. Councilman Metts moved, seconded by Councilman Phifer to approve Scott Turnage, Jr. to Place 7 on the Park and Recreation Facilities Development Corporation Board Motion to approve carried 4-3, with Mayor Pro Tern Johnson and Councilmen Metts, Phifer and Milano voting for and Councilmen Welch, Mitchell and Trevino voting against. 14. GN 99-60 -APPOINTMENTS TO PLACE 1 AND 3 ON THE ANIMAL CONTROL ADVISORY COMMITTEE APPROVED Mayor Scoma recommended that both Dr. Metcalf and Don Sharp be reappointed to Place 1 and 3, terms expiring June 30, 2001 Councilman Welch moved, seconded by Councilman Metts to approve Mayor Scoma's recommendation. Motion carried 7-0. City Council Minutes July 12, 1999 Page 10 15. GN 99-61 — APPROVAL OF SUBMITTAL FOR TEA-21 ENHANCEMENT PROGRAM (TRAIL PROJECTS)— RESOLUTION NO. 99-48 APPROVED Councilman Trevino abstained from discussion and voting. Mr. Jim Browne, Parks and Recreation Director summarized GN 99-61, Resolution No 99-48 and recapped staff recommendations for Council. Councilman Phifer moved, seconded by Councilman Milano to approve GN 99-61, Resolution No. 99-48 Motion carried 6-0, with Councilman Trevino abstaining. 16. GN 99-62 —APPROVAL OF THE THORNBRIDGE NEIGHBORHOOD PARK PLAN APPROVED Mr. Jim Browne recapped the concept plan and summarized staff recommendations Councilman Phifer moved, seconded by Councilman Trevino to approve GN 99-62 Motion carried 7-0. 17. GN 99-63 - AUTHORIZING THE SUBMITTAL FOR A TEXAS PARKS AND WILDLIFE GRANT FOR BRANDONWOOD NEIGHBORHOOD PARK SITE - RESOLUTION NO. 99-47 APPROVED Mr. Jim Browne summarized GN 99-63, Resolution No. 99-47 for Council. Staff seeks approval from Council to submit a grant application using the value of the land as the City's matching value participation. Mayor Pro Tern Johnson asked Mr. Browne if he foresees any problems with this neighborhood park becoming a public park and if he offers any thoughts or plans to offset the thought of it becoming a public park City Council Minutes July 12, 1999 Page 11 Mr Browne said that this property is unique in that it is on the southern perimeter and completely fenced In addition to the visibility barrier it also has some security barriers Mayor Pro Tem Johnson moved, seconded by Councilman Welch to approve GN 99- 63, Resolution No 99-47. Motion carried 7-0. 18. GN 99-64 - PUBLIC HEARING ON LOCAL LAW ENFORCEMENT BLOCK GRANT APPROVED The Mayor announced that Agenda Item GN 99-64 was a public hearing and he invited Chief Tom Shockley to explain the grant request Chief Tom Shockley summarized the agenda item No one else requested to speak on this public hearing item Councilman Milano moved, seconded by Councilman Phifer to approve GN 99-64. Motion carried 7-0 19. PW 99-15 -AWARD RIGHT-OF-WAY ACQUISITION CONTRACTS FOR THE RUFE SNOW DRIVE WIDENING PROJECT (I.H. 820 TO MID-CITIES BOULEVARD) APPROVED Mr. Mike Curtis summarized PW 99-15 and recapped staff recommendations for Council Councilman Phifer moved, seconded by Mayor Pro Tem Johnson to award right-of-way acquisition contracts to Ponder Real Estate for $6,500, to W. M. McClellan & Associates for $7,150 and to Ken Flower for $4,420. Motion carried 6-1, with Mayor Pro Tem Johnson and Councilmen Welch, Mitchell, Metts, Phifer and Milano voting for and Councilman Trevino voting against. City Council Minutes July 12, 1999 Page 12 20. A. CITIZENS PRESENTATION Mr. Chris Ballas, 7714 Sable Lane, addressed the Council on a code enforcement problem on Brandi Place Mr Ballas questioned why an inoperable vehicle and storage building code violation could not be abated more expeditiously The City Manager explained the procedures the City is required to follow. He advised that in cases where the citations are appealed to the Court and an extension is granted by the judge then the City Council and Staff can not interfere with the Judge's ruling. B. INFORMATION AND REPORTS None 21. ADJOURNMENT Mayor Scoma adjourned the meeting at 8.21 pm. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department Parks and Recreation Department Council Meeting Date 7/26/99 Change Order to Dean Construction for the Agenda Number GN 99-65 Subject Regrading of Girls Fast Pitch Softball Outfields Meridian Commercial Inc. failed to correct the latent defect of the incorrect grades in the outfields of all four-softball fields. The incorrect grades do not allow the fields to properly drain, and do not allow for acceptable competitive playing conditions. City staff directed Meridian Commercial to correct the outfield problem, but they have refused to acknowledge their responsibility for this defective work. The City has withheld the remaining balances in the contract under the direction of their bonding company. Contractually, the City had to allow Meridian the opportunity to correct the defects With the pending litigation and Meridian's continued refusal to correct the problem, the City must now take the necessary steps to correct the defects. The corrections must be completed to meet commitments for the fields for NRGSL league play and for the upcoming major tournaments. Correcting this defect complies with City Council Goal #5 regarding quality parks for the community. The work required to correct the defects includes regrading the outfields, adjusting the irrigation and the fences based on the new grades, and replacement of the sod. In researching possible alternatives to complete the corrections prior to the fall league play and major tournaments, staff evaluated an opportunity to complete the necessary work while saving considerable time. In lieu of executing a separate construction contract complete with bonds, insurance and mobilization costs, a change order to the existing construction contract with Dean Construction (City Park Construction) for the regrading of the outfield portion of the project could be executed. Through evaluation of unit prices included in the construction contract with Dean Construction, staff believes that the grading work could be completed within the necessary time frame. The adjustments to the irrigation and fences will be completed in-part by staff and will be largely determined by the extent of grading re-work. The installation of the sod will be bid separately in coordination with completing the grading work. Finance Review Source of Funds Acct. Number Bonds (GO/Rev.) _ Sufficient Funds Available Operating Budget � �,,,,, Other wr^�l'{,{Jtr�a �� Run Medal ��Smenr'•r '� L1� Department Head Signature y� City M�nager CITY COUNCIL ACTION ITEM Page 1 of CITY OF NORTH RICHLAND HILLS The change order to Dean Construction's contract for the grading work is in the amount $74,000 The remaining balance in Meridian's contract is $47,896. Additional funding to complete the correction of the defects is available from the $150.000 reimbursement from TxDOT for the North Electric Trail Dean Construction was previously awarded a change order for improvements to NRH2O earlier this year. With the award of this change order, the combined changes are less than the 25% maximum authorized by state law. Upon approval of the change order, Dean Construction will begin the work immediately and staff will proceed with scheduling the completion of the remaining work. Recommendation: To approve the change order to Dean Construction in the amount of $74,000 for the grading work for the Girls Fast Pitch Softball Outfields. Page of CITY OF NORTH RICHLAND HILLS Department Finance Council Meeting Date July 26, 1999 Subject Acceptance of Fee Cost Recovery Study as Presented by DMG Maximus Agenda Number GN 99-66 In March of this year Mayor and Council awarded a contract to DMG Maximus to analyze the cost of various services provided by City Departments for which fees are charged. Over the past three months DMG has worked with the Departments of Parks and Recreation, Planning, Inspections, Environmental Services, Public Works, Police, Fire and Communications to gather and analyze the data necessary to determine the cost of services provided and compare that with the fees that are currently being charged. A total of 134 fees were studied and DMG has compiled their findings in a report presented at the Pre-Council meeting. Upon acceptance of the report, staff will do further study and return with a recommendation for an implementation plan. Recommendation: Accept the Fee Cost Recovery Study as presented by DMG Maximus. Finance Review Source of Funds Account Number Bonds (GO/Rev ) — Sufficient Funds Available Operating Budget �,/ Other L✓t/ietrha .(:✓ Finance Director • he, IAA 2u-R ,/,i Dey.rt ent Head Signature City Manager r ature Page 1 of 1 CITY OF NORTH RICHLAND HILLS Department Public Works Council Meetrng Date. 7/26/99 GN 99-67 Subject Approve School Zones on Mid-Cities Boulevard and Agenda Number Simmons Drive for Birdville High School Ordinance No. 2398 This Ordinance amends Section 3.05 of Ordinance No. 722 to include school zones for Birdville High School on Mid-Cities Boulevard and Simmons Drive. All of the school zones in the City are covered by this ordinance. The speed limit for both school zones is proposed to be 25 miles per hour. The law does not allow the City to lower the normal speed limit on a street more than 15 miles per hour for school zone. The speed limit on Mid-Cities Boulevard is 40 miles per hour. The school zone on Mid-Cities Boulevard will be from the 8900 block to the 9200 block, inclusive. The school zone on Simmons Drive will cover the 6300 block. The school zone times will be 7.30 AM to 8:30 AM and 3:15 PM to 4:15 PM. Staff has contacted the Police Department and BISD officials, and both are in agreement with the proposed school zones for the new high school. Birdville High School will open August 10, 1999. The school zone hours will cover arrivals and departures for the students who will attend the new high school. Recommendation: To approve Ordinance No 2398. Finance Review Source of Funds /j- Account Number Bonds (GO/Rev ) //\ /IS Sufficrent Funds Available Operating Budget (/ ' Other y/� Finance Director •epjt ead Signa ure ' ity Manager Sign.ture Page 1 of ORDINANCE NO. 2398 AN ORDINANCE TO AMEND ORDINANCE NO. 2319 TO INCLUDE SCHOOL ZONES ON MID-CITIES BOULEVARD AND SIMMONS DRIVE FOR BIRDVILLE HIGH SCHOOL; ESTABLISHING A PRIMA FACIE SPEED LIMIT OF 25 MILES PER HOUR; PROVIDING FOR A PENALTY FOR VIOLATION OF A FINE NOT IN EXCESS OF $200.00 AND PROVIDING FOR AN EFFECTIVE DATE. BE IT-ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. That portion of Section 3.05 of Ordinance No. 722 to include speed zones at the Birdville High School as follows: Upon the basis of an engineering and traffic investigation heretofore as authorized by the provisions of Section 169, Article 6701d, V.T.C.S., the Uniform Act Regulating Traffic on highways, the prima facie speed limits hereinafter indicated for vehicles are hereby determined and declared to be reasonable and safe, and such speed limits are hereby fixed for vehicles traveling upon the following named streets and highways, or parts thereof during the hereinafter designated hours, either (1) when such hours are described on official school speed limit signs located as said zones; or (2) when school zone signs bearing a flashing amber light and located at said zones are in operation. The location of said school zones and hours during which said speed zones shall be in effect are as follows, to-wit: The prima facie speed limit on the following public streets between the hours of 7:30 AM and 8:30 AM and between the hours of 3:15 PM and 4:15 PM shall be 25 miles per hour: BIRDVILLE HIGH SCHOOL 8900-9200 Mid-Cities Boulevard 6300 Simmons Drive 2. Any person violating any portion of this ordinance shall be subject to a fine not in excess of$200.00. 3. This ordinance shall be in full force and effect from and after its passage and publication as required by law. PASSED AND APPROVED, this the 26Th day of July, 1999. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: girsa el 110 Grego . D'c -ns, Public Works Director // .o7 d 0:11),"� t g F:5711241" RAIN STZJ 1I I °idUf 4--_-_---,,,„,7, z Z w p �: .es. p 6 Z N SM ITHAIELD• �� +� Mr? �g p)MI'DDLE_ SCHOOL e gg ""'^',+Ca m°`� T . ziszrz.C-H gg R ' Q� I �i =mART. ow— MARTIN DR. II--Z�u • MAID-C.IT �.S pI.V O. ) .9 �R a>I NALLNi µ x C4 L MID-C - t BLVD. il .,9 V.I.q;+- c e Ill s_. CARDINAL �iiiM; IRD'VIZI_E u'-" /.+-I s .:. s 1 GHCIOL a-oU�. ,.,�`r „ "`. ON SJMMONS DRW� L k m??? O 4 cti‘ -get v+'40 e a J F --� L K.E.R,,.S i PaQa p O 9 PAST PITCH ms f�s.� �p�-+�X . 'k ER' HILLS e. :. G I/�15-7' ' `win w� I `\�-f a. `+3 ARRA TF NT? COUNT-Y � ,cta JUNIOR--COLLEGE , VOOD RD. a', NE COMPUS - I", /�YZla CITY OF NORTH RICHLAND HILLS Department Public Works Department Council Meeting Date. 7/26/98 Subject Approve Agreement for Engineering Services with Agenda Number: PW 99-17 Knowlton-English-Flowers, Inc. for Tourist Drive Street and Drainage Improvements (Denton Highway to Bewley Street)- Resolution No. 99-50 This section of Tourist Drive reconstruction was included in the 1994 Bond Election project list. The project is proposed to be bid and constructed in the 1999/2000 fiscal year. Staff has requested and reviewed an agreement with Knowlton-English-Flowers, Inc. (KEF) to perform design services for this project. Some revisions were made to the proposed agreement after negotiations The agreement outlines the scope of work as the following services. -Field surveys for design. •Drainage analysis. -Design of plans and specifications for street, drainage, and water line replacement. •Perform property survey, courthouse research, and prepare easement documents for off- site drainage. -Provide cost estimate based on final plans. •Provide construction project administration. A more detailed description is shown as Attachment "A". KEF would like to start as soon as possible. A "completion schedule" is shown in Attachment "C". The project should be ready to bid in March or April of 2000 barring any major problems with any drainage easement acquisitions that are necessary KEF will invoice us at the hourly rate paid their employees times a 3.34 multiplier which includes allowance for fringe benefits, overhead, and profit. The charges will not exceed $82,000 for basic engineering services, $10,140 for design surveys, and $6,000 for 12 easement parcels. The total is not to exceed $98,140. Finance Review 20-06-01-6000. 13-53-13-W00 Source of Funds: Account Number 02-23-18-6000 Bonds (GO/Rev) Sufficient Funds Available Operating Budget _ ,./ Other 67 4,4,t-7 D/ 'LC Finance Director et rt, ent earl Signa re t ity Manager Sign1lure iiiir Page 1 of CITY OF NORTH RICHLAND HILLS A preliminary estimate of construction cost by the engineer is as listed below •Paving $ 637,574 -Street Drainage 77,072 •Off-site Drainage (maximum) 252,060 •Water Line Relocation 126,000 $1,092.706 The engineers total maximum fee of$98,140 is 8.98% of this estimated total construction cost. All the drainage improvements to be designed and built with this project are projects outlined in the North Hills Addition Miscellaneous Drainage Improvements, a 1985 Bond Project. All the funding for the Tourist Drive drainage improvements will therefore come from the North Hills project budget. Review of the Tourist Drive Paving and Drainage Project budget, Tourist Drive Utility Adjustments budget, and North Hills Addition Drainage Project budget, shows sufficient funds are available for this agreement and the preliminary estimate of construction costs. Recommendation: To approve Resolution No. 99-50. CITY COUNCIL ACTION ITEM Page of RESOLUTION NO. 99-50 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The City Manager be, and is hereby authorized to execute the attached Agreement for Engineering Services with Knowlton, English & Flowers, Inc. to design Tourist Drive Paving and Drainage Improvements from Denton Highway to Bewley Street, as an act and deed of the City. PASSED AND APPROVED this the 26th day of July, 1999. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO LEGALITY: Attorney for the City APPROVED AS TO CONTENT: to`.ii f A. Grego Dic �, Public Works Director T fml 0 jun 9715.15-05 Monday GIS No.0001 AML pip rmlm•p PLOT tourist cnl I k+ Tourist Dr. Street Improvements t „BELLE:: gaMMxp'OLA—\\------ Jt e //�� ms `Oodc,,DCI PALMER O - a (1♦ aGlOatlai IIII:=.Ca11M111 •a ON a ra na( aW aa —a a4 =Rd�xa = L..�R g r__aOlxE 1: //\/) N�4� to l� f\ ® i (! yLE.xaxlC nLLOP� x II e ‘N‘t %(.4.e‘,4,,NH, ���yyy II N J(PM ^ —1n � X411 L510. -1 .¢al� / w . E 2 \ +cuL- OP i : r °r,� S 5 \a mms / j �ey_a=on_s� ^I C g / p • N®RTH Li I RICHLAND - � HILLS Its r, 1I ME�e?t[a zz�ll:caa/r/a< .. _ — _ I II P Project Location I MR �._ e ao(r a� 11 p��1( \ 5,� �e ITourist Dr!P MiaotLt_[ �� � Street rt�4fAM( 1 Improvements ri awn( V A 777* LI 107 Gapartm•nt of Inlarmatlan Stocks.-Gaa(uphk Inlum anon Syatam•10151 Contract # 3-396 CITY OF NORTH RICHLAND HILLS, TEXAS PUBLIC WORKS CONTRACT AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is made and entered into this day of , 1999, by and between THE CITY OF NORTH RICHLAND HILLS, hereinafter called the OWNER, and KNOWLTON-ENGLISH- FLOW ERS, INC., a corporation hereinafter called the ENGINEER RECITALS This AGREEMENT is applicable to the furnishing of Basic and Special Engineering Services by the ENGINEER to the OWNER for the design and construction of Street,Drainage,and Utility Improvements in Tourist Drive from Bewley/Onyx Drive to U.S. 377(Old Denton Highway),and Miscellaneous North Hills Storm Drain Improvements, hereinafter called the PROJECT. CONTRACTUAL UNDERTAKINGS SECTION I EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER and the ENGINEER agrees to furnish the Basic and Special Engineering Services in connection with the PROJECT as stated in Section II following, and for having rendered such services 'le OWNER agrees to pay to the ENGINEER compensation as stated in Section VI following. SECTION II CHARACTER AND EXTENT OF SERVICES 1 The BASIC ENGINEERING SERVICES to be rendered by ENGINEER, include and are limited to the following: A. Establish the scope and advise the OWNER, of any geotechnical, soil, foundation, or other subsurface investigations or any special surveys or special testing which, in the opinion of the ENGINEER, may be required for the proper execution of the project,and assist the OWNER in arranging for the conduct of such investigations and tests. (The performance of these investigations and tests is not a part of the ENGINEERS Basic Services and will not be included unless specifically authorized in writing.) B. Furnish to the OWNER, where required by the circumstances of the assignment, the engineering data necessary for applications for routine permits by local, state, and federal authorities (as distinguished from detailed applications and supporting documents for government grants-in-aid, or for planning advances not included in Basic Services). C. Develop the project design combining the application of sound engineering pnnciples and economy which shall be manifested by completed Construction Contract Documents, (Plans, Specifications, etc.) and assist OWNER with submittal of such Documents to local, state and federal agencies for approval as may be applicable. D Prepare detailed cost estimates identifiable with the proposals of authorized construction,which shall include summaries of bid items and quantities on the unit price system of bidding wherever practical. The ENGINEER shall not be required to guarantee the accuracy of these estimates. E. Furnish to the OWNER all necessary copies of approved Construction Contract Documents (plans, specifications, notice to bidders, proposals,etc.) All sets of Construction Contract Documents in excess of 30 are to be paid for separately 1 F. Assist the OWNER in the advertisement of the project for bids G Assist the OWNER in the opening and tabulation of bids for construction of project and recommend to the OWNER as to the proper action on all proposals received H Assist in the preparation of formal Contract Documents and in coordinating their execution by the respective parties I. Represent the OWNER in the Non-Resident administration of the project. In this capacity, the ENGINEER shall have the authority to exercise whatever rights the OWNER may have to disapprove work and materials that fail to conform to the Contract Documents when such failures are brought to the ENGINEER'S attention (This function of ENGINEER shall not be construed as supervision of the project and does not include on-site activities other than occasional site visits to observe overall project conditions or when specifically requested by OWNER to visit on-site for a particular matter. It particularly does not involve exhaustive or continuous on- site inspections to check the quality or quantity of the work or material, nor does it place any responsibility on ENGINEER for the techniques and sequences of construction or the safety precautions incident thereto, and he will not be responsible or liable in any degree for the Contractors failure to perform the construction work in accordance with the Contract Documents) Consult and advise the OWNER; issue such instructions to the Contractor as in the judgment of the ENGINEER are necessary; and prepare routine change orders as required K Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data which the Contractor is required to submit, only for conformance with the design concept of the project and compliance with the information given by the Contract Documents; and assemble written guarantees which are required by the Contract Documents. L Prepare or review monthly and final estimates for payments to Contractors, and furnish to the OWNER any necessary certifications as to payments to Contractors and Suppliers. M Conduct, in company with OWNER, a final inspection of the project for conformance with the design concept of the project and compliance with the Contract Documents, and approve in writing final payment to the Contractors N. Revise contract drawings, with the assistance of the Resident Project Representative to reflect available information as to how the work was constructed. Furnish a set of prints of these revised drawings to the OWNER O Include all direct non-labor costs associated with Items A. through N above P Prepare a Scope of Work for this project,which is outlined in Attachment "A" 2 The SPECIAL ENGINEERING SERVICES To be tendered by the ENGINEER, include and are limited to the following. A. Perform field surveys to collect information on surficial topographic features, which in the opinion of the ENGINEER, is required in the final design of the PROJECT B Perform field surveys, conduct records research and furnish property descriptions and/or permit applications for the purpose of easement, right-of-way and/or permit acquisition by the OWNER. C Furnish Control Points and Elevation Bench Marks required to establish the alignment and elevations as required for the Contractor to layout the construction of the PROJECT to the proper lines and grades for the construction of the designed improvements 2 SECTION III AUTHORIZATION OF SERVICES No professional services of any nature shall be undertaken by the ENGINEER under this agreement until he has received written authorization from the OWNER SECTION IV PERIOD OF SERVICE This AGREEMENT shall be effective upon execution by the OWNER and the ENGINEER,and shall remain in force until terminated under the provisions hereinafter provided in Section X. SECTION V COORDINATION WITH THE OWNER The ENGINEER shall hold periodic conferences with the OWNER, or its representatives, to the end that the project, as perfected, shall have full benefit of the OWNER'S EXPERIENCE AND KNOWLEDGE OF EXISTING NEEDS AND FACILITIES,AND BE CONSISTENT WITH ITS CURRENT POLICIES AND CONSTRUCTION STANDARDS. To implement this coordination,the OWNER shall make available to the ENGINEER for use in planning the project, all existing plans, maps, field notes, statistics, computations and other data in his possession relative to existing facilities and to the project. SECTION VI THE ENGINEERS'COMPENSATION For and in consideration of the Basic and Special Engineering Services to be rendered by the ENGINEER, as cited in Section I I above,the OWNER shall pay and the ENGINEER shall receive the compensation hereinafter set forth: 1. BASIC ENGINEERING SERVICES Compensation for the Basic Services: Preliminary Design, Final Design and Construction Phases of the PROJECT, shall be based on employee hours spent working on the project billed at the hourly rate paid to the employee(Attachment"B")times a"Multiplier"which compensates the ENGINEER for fringe benefits, overhead, and profit as well as itemized direct non-labor and sub-contract expenses at a cost plus 10%. The total compensation to the ENGINEER for the Basic Services will not exceed $82,000 without additional negotiation and authorization. The"Multiplier"for this Contract shall be 3.34. Payment to the ENGINEER shall be due in monthly installments made upon receipt of an invoice from the ENGINEER outlining the amount of hours worked by each employee, the employee's hourly rate, the Multiplier, and the total amount charged for each employee 2. SPECIAL ENGINEERING SERVICES A Compensation for the Design Surveys shall be at the amount billed to the ENGINEER plus 10%. The total compensation for Design Surveys shall not exceed $10,140 without additional negotiation and authorization. B Compensation for Special Services for the preparation of ROW and/or Easement documents shall be at the rate of$500 per Parcel and shall be limited to a total of$6,000 based on an estimate of 12 Parcels without additional negotiation and authorization 3 TOTAL COMPENSATION Total compensation to the ENGINEER shall include the sum of Item 1, "Basic Engineering Services", ($82,000), Item 2.A, "Design Surveys", ($10,140), and Item 2.8,"ROW and Easement Documents", ($6,000), for a total amount not to exceed$98,140 without additional negotiation and authorization. 3 The compensation for engineering services stated does not include sales tax. If the State of Texas imposes a sales ax on engineering services during the time of this contract, then the Owner agrees to pay the sales tax as an extra payment, above and beyond the agreed compensation for engineering services SECTION VII REVISION OF REPORTS, PLANS, SPECIFICATIONS AND OTHER DOCUMENTS The revision and re-work of reports, plans, specifications and other documents during the formative stages as an orderly process in the development of the project to meet the needs of the OWNER shall be considered as part of the Basic Services; however after a definite plan has been approved by the OWNER, if a decision is subsequently made by the OWNER, which,for its proper execution involves extra services and expenses for changes in, or additions to the drawings, specifications or other documents, or if the ENGINEER is put to labor or expense by delays imposed on him from causes not within his control, the ENGINEER shall be compensated for such extra expense which shall be considered as Special Services SECTION VIII OWNERSHIP OF DOCUMENTS Original documents, plans, design and survey notes represent the product of training, experience, and professional skill, and accordingly belong to, and remain the property of the ENGINEER who produced them, and the Owner regardless of whether the instruments were copyrighted or whether the project for which they were prepared is executed. The OWNER shall be furnished with three sets of as-built bluelines, one set of labeled aperture cards of as-built plan sheets, and a CD-ROM containing a reproducible copy of all reports, original drawings, estimates, field notes, and data The OWNER will use these plans and data in connection with the project only as a source of information as to construction. Any electronic copies given out by the OWNER will not contain the ENGINEER's seal. SECTION IX COMPLETION SCHEDULE AS OUTLINED ON ATTACHMENT"C" SECTION X TERMINATION Either party to this AGREEMENT may terminate the AGREEMENT by giving to other 30 days notice in writing. Upon delivery of such notice by the OWNER to the ENGINEER, the ENGINEER shall discontinue all services in connection with the performance of this AGREEMENT and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this AGREEMENT. As soon as practicable after receipt of notice of termination,the ENGINEER shall submit a statement, showing in detail the services performed under this AGREEMENT to the date of termination The OWNER shall then pay the ENGINEER promptly that proportion of the prescribed charges which the services actually performed under this AGREEMENT bear to the total services called for under this AGREEMENT less such payments on account of the charges as have been previously made. Copies of all completed or partially completed designs, plans and reports prepared under this AGREEMENT shall be delivered to the OWNER when and if this AGREEMENT IS TERMINATED, but subject to the restrictions, as to their use,as set forth in Section VIII SECTION XI LIABILITY The ENGINEER agrees to defend, indemnify, and hold City whole and harmless against any and all claims for damages, costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, error or omission of ENGINEER, or an agent, servant, or employee of ENGINEER in the execution or performance of this Contract, without regard to whether such persons are under the direction of City agents or employees The ENGINEER agrees to carry an errors and omissions type of professional liability insurance policy and will furnish the OWNER a certificate of insurance if requested 4 SECTION XII SUCCESSORS AND ASSIGNMENTS The OWNER and the ENGINEER each binds himself and his successors, executors, administrators and assigns to any other party of this AGREEMENT and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this AGREEMENT. Except as above, neither the OWNER nor the ENGINEER shall assign, sublet or transfer his interest in this AGREEMENT without the written consent of the other Nothing herein shall be constituted as creating any personal liability on the part of any officer or agent of any public body which may be a party thereto. SECTION XIII SPECIAL CONDITIONS Special conditions, under the AGREEMENT, include and are limited to those listed hereinafter; the conditions shall become part of the AGREEMENT: Other provisions contained in the written "Authorization of Services", issued by the OWNER, under Section III, and accepted by the ENGINEER, shall become part of the AGREEMENT EXECUTED IN 3 counterparts (each of which is an original)on behalf of ENGINEER by its PRESIDENT, as shown below, and on behalf of the OWNER by its CITY MANAGER(thereunto duly authorized)this day of , 1999 CITY OF NORTH RICHLAND HILLS KNOWLTOONN E�N�G7LLIIISSH-FLLOWERRS, INC IN, By. By (—%��"^i"0"" C `�_A/` ATTEST ATTE/{S/T�//�/ / 1/��.� APPROVED AS TO FORM City Attorney 5 ATTACHMENT"A" SCOPE OF WORK 1. Perform field surveys on Tourist Drive from Bewley/Onyx Drive to U.S. 377 (Old Denton Highway),and on off-site storm drain routes along Lines B9, BF6a, Bf6e1, BF6e2, BF6c, and BF6b as delineated on Sheet No.Al 0 of the "Drainage Master Plan for the City of North Richland Hills", dated March, 1985 2 Perform a drainage analysis of that portion of the North Hills Addition area which is affected by drainage associated with Tourist Drive, and determine the size of all on-site and off-site storm drainage facilities, (listed in Item 1 above), which are required to serve the Tourist Drive watershed area in accordance with current City of North Richland Hills Storm Drainage Design Criteria, or as otherwise directed by the OWNER. 3. Prepare plans and specifications for reconstruction of Tourist Drive, within the limits noted in Item 1 above,to its current street width of 31-feet B/B with 5-inch thick reinforced concrete pavement on 6-inch thick lime stabilized subgrade and 6-inch high curbs, including underground storm drains and inlets, driveways, sidewalks on both sides of the street,and side street pavement transitions. 4 Prepare plans and specification for construction of off-site storm drain facilities listed in Item 1 above 5 Perform property surveys, courthouse research, and prepare ROW and/or Easement documents for the off-site storm drain facilities listed in Item 1 above. 6. Prepare plans and specifications for replacement of the existing 6-inch water line in Tourist Drive,within the limits noted in Item 1 above,with a new 6-inch diameter PVC water main, including new water valves,fire hydrants, water service lines, meters,and appurtenances Water line replacement plans shall be prepared on separate plan-profile sheets so that they can be separated from the Paving and Drainage plans in the event that the water line replacement work is done by the City Utility Construction Division in lieu of by the General Contractor. Prepare"Opinion of Probable Construction Costs"(ENGINEER'S Estimates)for all paving,drainage, and water line construction work, based on current estimated unit prices which are representative of similar types of construction in the North Richland Hills area. In the event that the ENGINEER's Estimate of construction costs exceed the established budgets for this project, then the ENGINEER shall prepare an Alternate Bid Proposal to be included in the Construction Contract Documents which is based on a"Value Engineered"reduced scope of construction as required for construction costs to stay within the available funds for the project,or as directed by the OWNER. 8 Perform construction project administration functions for this project, as outlined in Section II of the AGREEMENT, which shall include conducting a pre-construction conference with the Contractor, furnishing horizontal and vertical control data to the Contractor, (who will be responsible for laying out the project and preparing his own "cut sheets"), for preparing monthly letters of recommendation of Contractor requests for partial payments; for answering questions regarding interpretation of the plans and contract documents which might arise during construction, for reviewing shop drawings and lab reports as required, and for making periodic visits to the project site throughout the construction period. — - 6 ATTACHMENT"B" HOURLY RATES PAID TO EMPLOYEES EMPLOYEE CLASSIFICATION RANGE OF RATES Principal 44.10 to 45.86 Design Engineer 30 70 to 36.14 Design Technician 20.00 to 24.13 Engineer-In-Training 18 00 to 21 11 CADD Technician 13.90 to 17 16 Clerical 12.65 to 15.44 7 ATTACHMENT"C" COMPLETION SCHEDULE TASK DATE OF COMPLETION 1 Award Engineering Services Contract July 26, 1999 2. Design Surveys August 30, 1999 3 Drainage Analysis September 13, 1999 4. 50%Complete Construction Plans November 15, 1999 5. Drainage Easement Documents December 13, 1999 6. 90%Complete Construction Plans January 17, 2000 7. 100%Complete Construction Plans January 26,2000 8. Advertise for Bids When Directed by OWNER after Completion of Plans 8 TOURIST DRIVE PAVING, DRAINAGE,AND UTILITY IMPROVEMENTS PROPOSED ENGINEERING FEES ENGIN. FEE A. BASIC SERVICES Estimated Paving Cost= $637,573.39 Estimated On-Site Drainage = 77,072.45 Estimated Off-Site Drainage= 252,060.00 Estimated Water Line Reloc = 126,000 00 Total Estimated Const Cost= $1,092,705 84 ASCE Manual 45 Basic Services Fee $1,000,00000 753% $1,092,705 84 7.50% $81,952 94 $82,00000 $5,000,00000 6 42% B. SURVEYS $/L.F. = $1 50 Tourist 3,600 $5,400 00 Off-Site S D 3,160 $4,740 00 Totals 6,760 $10,140 00 $10,140 00 C. EASEMENTS $/Each = $500 00 Off-Site S D 12 $6,000 00 $6,000.00 TOTAL PROPOSED ENGINEERING FEE $98,140.00 Total Fee Percent of Total Construction = 8 9814% KNOWLTON-ENGLISH-FLOWERS, INC. OPINION OF COST (PRELIMINARY) JOB NO 3-396 DATE. July 15, 1999 OWNER CITY OF NORTH RICHLAND HILLS DESCRIPTION TOURIST DRIVE Page 1 DENTON HIGHWAY TO BEWLEY DRIVE DESCRIPTION OF UNIT ITEM TOTAL UNIT NO UNIT QUANTITY PRICE COST PAVING IMPROVEMENTS Remove Curb B Gutter 1 I F 6.825 $3 00 $20,475 00 Remove Existing Concrete Flatwork 2 S F 16,175 0 50 8,087 50 Unclassdied Street Excavation 3 C Y 4,651 1000 46,51000 Saw Cuts 4 LF 1,546 300 4,63800 6"Thick Lime Stabilized Subgrade 5 5Y 15060 250 37,65000 Lime for Stabilized Subgrade 6 TONS 241 9000 21,69000 MC-30 or MS-2 Pnme Coat with Sand 7 S Y 15.526 0 18 2,794 68 HERS-2 or 55-1 Asphalt Tack Coat 6 S Y 3,122 018 561 96 5"Thick Concrete Pavement 9 S V 12.735 22 65 288,447 75 6'Monolithic Curbs 10 LF 6 069 200 12,13800 6"Curb 824"Gutter 11 L F 756 700 5,29200 Type"D"HMAC,2"Thick 12 TONS 1561 400 6,24400 Type"A"HMAC,4'Thick(2 Equal Lifts) 13 TONS 3,122 8 00 24,976 00 5"Thick Concrete Driveways-Commercial 14 S F 10.461 400 41.844 00 4'Think Concrete Sidewalks 15 S F 22,478 3 DO 67,434 00 Wheelchair Ramps 16 EACH 24 35000 8,40000 Adjust Sanitary Sewer Manhole 17 EACH 2 30000 60000 Adjust Water Valve 18 EACH 15 150 00 2,250 00 Top Soil,4'Thick 19 5 Y 7,583 1 50 11,374 50 Solid Sodding w/St Augustine or Bermuda Grass 20 S V 7,583 200 15,16600 Project Signs 21 EACH 2 50000 1,00000 Miscellaneous Paving Allowance 22 L S 1 10.000 00 10.000 00 1 SUB-TOTAL PAVING IMPROVEMENTS $637573 39 ON-SITE DRAINAGE(See Page 2) $77,072 45 OFF-SITE NORTH HILLS DRAINAGE(See P.2) 5252,060 00 UTILITY ADJUSTMENTS(See Attachment) $126,000 00 REVIEWED 8 APPROVED SUB-TOTAL CONSTRUCTION COST $1,092,705 84 Surveying and Engineering (See Calcs) 98,140 00 PROJECT MANAGER TOTAL OPINION OF COST $1,190,845.84 FILE 0■ RIN80E:em xis KNOWLTON-ENGLISH-FLOWERS, INC. OPINION OF COST (PRELIMINARY) JOB NO 3-396 DATE July 15, 1999 OWNER CITY OF NORTH RICHLAND HILLS DESCRIPTION TOURIST DRIVE Page 2 DENTON HIGHWAY TO BEWLEY DRIVE DRAINAGE IMPROVEMENTS DESCRIPTION OF UNIT ITEM TOTAL UNIT NO UNIT QUANTITY PRICE COST TOURIST ON-SITE DRAINAGE la'Dia (CI III)ASTM C-76 RCP 23 L F 4 4200 1,89000 24'Dia (CI III)ASTM C-76 RCP 23a L F 16 5000 845000 30"Da (CI III)ASTM C-76 RCP 23 L F 7 61 00 4 575 00 36"Dia (CI III)ASTM O76 RCP 23a L 30 7800 23,790 00 4'x4'Junction Box 23a L F 2 200 00 2200 00 6'x6'Junction Box 23a L F 4600 00 4 000 00 Std 20'Cast-In-Place Curb Inlet 22 EACH 3 370 00 20,220 00 Std 10'Cast-In-Place Curb Inlet 22 EACH 179000 7,16000 Std 5'Casl-In-Place Curb Inlet 22a EACH 1,58000 1,58000 Drainage Trench Safety 24 L F 76 105 807 45 Erosnn Control,Silt Fence 25 l F 20 2 00 400 00 Miscellaneous Drainage Allowance 29 L S 2,00000 200000 SUB-TOTAL ON-SITE DRAINAGE 177,07245 NORTH HILLS OFF-SITE DRAINAGE Line B924"RCP 1 LF 1020 6500 566 300 00 Line BF6e,42'RCP 2 L F 460 111 00 51,060 00 Line 8f6e1 30"RCP 3 L F 570 7500 4275000 Line BF6e2,24"RCP 4 L F 400 65 00 26,000 00 Line BF6c 2C RCP 5 L F 350 6500 22 750 00 Line BF6b 45"RCP 6 L F 360 12000 43 200 00 SUB-TOTAL OFFSITE DRAINAGE 3,160 $252,060.00 REVIEWED 8,APPROVED // SUB-TOTAL CONSTRUCTION COST $329,132 45 / PROJECT MANAGER PILE O 1NRiNS6lEarn ae • • CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date 07/26/99 Subject Public Hearing to Consider the Request of Scott Kunkle Agenda Number LRC 99-05 for a Variance to the Landscaping Ordinance No. 2375, on Lot 2, Block 1, Kunkle Addition. (Located at 7700 Block of Mid-Cities Boulevard) General Description The applicant has submitted an application to vary from the Landscaping Regulations of Ordinance No. 2375 The applicant is proposing to develop two office buildings containing a total of 4,200 square feet on a lot containing 33,104 square feet (0.75 acre) in a C-1- Commercial District The lot is triangular shaped and is located on a curve. The proposed office building will have one shared driveway access from Mid-Cities Boulevard. The proposed development has 36 9% landscaped area. The Landscape Ordinance requires a minimum of 15% of the total lot. Landscape Variances The proposed landscape plan does not meet the Landscape Ordinance No 2375. Specifically the applicant is requesting variances to the following sections of the landscape regulations 1. Section 1 F. Landscape Setback — Minimum 10 foot landscaped setback adjacent to all public street rights-of-way. No parking or maneuvering areas are permitted within the landscape setback with the exception of driveway entrances. Along the front property line for a distance of 115 feet is a maneuvering area that is a part of the required paved fire lane. Due to the decreasing depth of the lot in this area the applicant is unable to provide the landscaping on private property. The building can not be pushed to the rear of the lot without variances to the Zoning Ordinance on building setbacks and buffer yard requirements 2. Section 1 G Landscape Setback Landscaping - Required trees —3 Required shrubs- 23 The applicant is not proposing any landscaping in the 115 foot area noted on variance number 1 Council has the ability to mitigate/negotiate additional landscaping. The required landscaping and irrigation could be placed in the right-of-way on the other side of the sidewalk. Finance Review Source of Funds Account Number Bonds(GO/Rev.) _ Sufficient Funds Available Operating Budget Other Finance Director \ I I 4 ' �tb/I.1. D=+art -nt He d Signature 7 Manager gnar re \\NRH_CITV_HALL\VOL1\DATA\PZ\Cases\Landscape Review Committee\LRC 99-05-41 9289 Lot 2, Kunkle doc Page 1 of 2 CITY OF NORTH RICHLAND HILLS 3. Section 1.H. Parking Lot Screening— Parking and maneuvering areas are required to be screened by on-site buildings or fences or by either screening shrubs, walls and/or berms. The applicant is not proposing any landscaping in the 115-foot area noted on variance number 1. Council has the ability to mitigate/negotiate additional landscaping. The required landscaping and irrigation could be placed in the right-of- way on the other side of the sidewalk. 4. Section1.K.4 Landscaping of Parking Areas— One large tree per 20 parking spaces — One large tree is required to be planted in the parking lot area because there are 26 parking spaces The applicant is not proposing to plant a tree in the parking lot area. Staff would suggest that a tree be planted in the small grass area adjacent to the building on the east side and would therefore meet the requirement. 5. Section 2.B. and C. Buffer Yard Requirement adiacent to Single Family—The minimum width of the buffer yard at the rear is 10 feet and is required to have a 6 foot masonry screening wall and one large tree plated per 30 linear feet and 40% of those planted trees shall be evergreen. The applicant will be providing the required 6-foot masonry wall from the western side property line to the end of Lot 5, Meacham Addition (on the north) as approved by the Board of Zoning Adjustment (BA98-33). The applicant is not providing the 10 foot buffer and required trees from the west side property line for a distance of 245 feet to the east due to an above ground drainage flume the applicant is providing to meet the drainage requirements. The applicant also about 2/3 of the way along Lot 2 of the Meacham Addition (on the north) is not providing the 10 foot buffer yard and trees because the lot depth is physically less than 10 feet. RECOMMENDATION: To approve all the variances except for#4 for LRC 99-05 to the Landscaping Regulations due to shape of the lot and that the applicant has tried to meet the spirit of the Landscaping Regulations with the following stipulations. 1. Add one large tree and additional shrubs in the front grass area on the east side of the building. 2. Add 3 large trees and irrigation in the right-of-way along the 115 feet of maneuvering area. CITY COUNCIL ACTION ITEM \\NRH_CITY_HALL\VOL1\DATA\PIlCases\Lanubeape nevlew i,wimnueetLn,es-ua-e i eLoe Li 2.Kunkle doc Page 2 of 2 LRC 99-05 W rv: - - u < ° 14R;Al w < Vary from Landscape Requirements �2 �o / '- Lot 2, Block 1, Kunkle Addition -M 5 W 1 C-2 :T ° I w V \ ° Sn:.�i >I a 1=2 . 2`P- _A eel 2 �R9 -4:\k• 41 ' v IF4., R, ' i$r, Guwss.R 'err ✓ 12 c$ ° I 0 SUP •i R@ HpM' I n{o 1 roeiNr . \ .G !, - L 2221 3 © In lJ e , 1 R-2 ' i _--C Y' e O i:, •• •• • • • D owner 0 Dap n.° Sr GESE mm As 34 4 07 •ti -- 2 -i N MAN •R RR3 /� I �. 1 - i.. .. Jj ' ��3 I ,.\,,,.,,,., . _ AHCI R-2 I c�IP.34 D 23 Fl ,2B CO D °ice',il'll,li�,i j: • 29 l y3 1 l _._TC U _r' OwFN DR ' 2360 , r • 7.02 2 nv -1 u -4-D7 a 14 2 rer ' I 3 ° - s TC / ar 2360 F(O I R D'FA 1 , 1 ' 3I C-2 ) al l D , 1447 Sr .16 °�°�o) Cc.2 1256 TC \mv u' ° 1161 v Fie 1-1 23t 3t ,,, -I 32 34 , l\\ V. SUP r m ` z Py 22 E. 7A S{ 23 1.:,`: -7-MF -2 no nalz 8A PD-6 FPO"' ' Scott P V.uns_l . MEP, CPA PHOME h0. . +917 498 9299 Jul. 19 1999 0S:51Pr1 P02 Scott A. Kunkel, CPA, PC Certified Public Accountant 7812 Red Oak Street N. Richland Hills,TX 76180 (817)498-8299 July 19, 1999 City of North Richland Hills Attn.: Marcy Raicliff,Director of Planning P.O.Box 820609 North Richland Hills,TX 76182-0609 Ref.: Kunkel Addition,Block 1,Lots 182 Landscape plans for LRC 99-05 Dear Ms.Ratcliff: This letter is written in response to your comments on the above referenced landscape plans. Following is the information that hopefully will answer those issues. • The address and phone number of Joey Cruse is: lento Nurseries,Inc. Attn.: They Cruse 737 U.S. Hwy.287 N Mansfield,TX 76063 • Dwarf burford and boxwood shrubs will be planted from at least a two-gallon container to form a hedgerow and be spaced no more than three feet apart. The red tip photinia will be planted from at least a ten-gallon container. They win form a sound barrier with the residences behind the lot so they will be planted no more than ten feet apart and be pruned to grow tall. The live oak trees to be planted along the property line to.4he cast will boplanted so that they are approximately twenty feet apart and in line with the existing mesquite trees. They will at least be 2-inch calipers. All bradford pear trees are ornamental and will be spaced twenty feet apart on the east end of the property The south side will have them planted sixty and thirty feet apart The bradford pear trees will be planted at a height of approximately ten feet tall. • I will present an irrigation plan to you under separate cover per your request FYOrl . Scott R. Kunkel, MBA, CPP PHONE NO. . +31? 499 9"99 Jul. 19 1999 08:52Ptt P03 • I do seek a variance for the ten foot landscape buffer facing mid cities as well as a variance for the ten foot buffer yard in the rear of the building. As I was required to pave the drainage to the north by public works,the buffer yard was not practical and it was turned into a portion of the drive. I was unable to push the building back twelve feet that would have provided for both the ten foot landscape buffer and the 10 foot buffer yard. I hope this answers any issues still open on my property. If you should have any additional questions or comments,please contact meat the above number. Sincere! / Scott Kunkel Scott A. Kunkel, CPA, PC Certified Public Accountant 7812 Red Oak Street N. Richland Hills, TX 76180 (317)498-7310 July 12, 1999 To: City Council Planning &Zoning Ref.: Property at Mid Cities Blvd. & Smithfield Road Lots 1 and 2, Block 1, Kunkel Addition Case# LRC 99-05 Dear City Council and Planning &Zoning: Attached are site plans for landscaping the property referenced above. As you can see the '/ acre lot 2 is triangular shaped with the east side flowing into a point. This creates a hardship in the layout of the building as well as meeting the landscape requirements of the city. In addition, when the building process was started, the requirements were much less restrictive than they currently are My actions have always been to accommodate the residents that reside behind the property. When they requested that [extend the brick fence beyond my required distance, I complied on both sides. As I intend to occupy a portion of the building, I will keep the property as pleasing as possible. Following are some highlights: • Line the back of the property to the east of the brick wall with a wall of red tip photinia, existing mesquite trees and two live oak trees to buffer the residents behind. • Line the back of the Dumpster and extend south to mid cities with lower growing bradford pear trees and red tip photinia along with ground cover. • Line the front and side of the building with low growing bushes (like those used by liberty bank on Davis Blvd.). • The new 10 foot landscape setback from Mid Cities Boulevard is a new ordinance that was not in effect when I started the building process in 1998. This has been provided for except for a sixty foot section ofa drive to access the east end parking. • The 10' buffer yard at the north end of the building which abuts single family district is not possible as public works required me to concrete a drainage flume. I chose to make use of it as part of the rear drive. The property line will contain a six foot masonry screening wall. • Trees have been planned where possible. Note that the first 150 feet from the east property point is no wider than 10 feet so it is not possible to plant a tree. Therefor, a total 13 trees will be within the remaining 500 feet of frontage without making the undeveloped property look like a forrest. • All parking spaces are within 100 feet of the south landscape island where the sign will be or the east side landscaped approach. • All shrubs and grass areas will be irrigated. I would appreciate your consideration of a variance to any landscape ordinance and grant the above requested changes. Sincerely, Scott Kunkel Nitl"j LANDSCAPE REVr.EW BOARD APPLICATION City of North Richland Hills 7301 NE Loop 820 (Please pnnt or type all responses) North Richland Hills, TX 817 581-5500 PART 1. APPLICANT INFORMATION Name of applicant Scarr Ku nit fL_ Street address of applicant 78/z Re-P g-r- City/StateZp Code of applicant Telephone number of applicant. 17 - 798- Szyy N R Ff -rx G 1 S b F i n umber of applic ant Are you the owner or the f'7'S8/- h62.3 Y Are you the owner's agent? NOTE.if you are not the owner of 0e prgoerty,you must attach en cn prgpeny a letter from the property owner giving you permission to submit Yes n No n Yes X No this application PART 2. SUBJECT PROPERTY INFORMATION Subject Property Legal Descnption Kwuc-L 4bnino4) a Subject Property Street Address. W M '.a Or/CS BLVD . yvCH W PART 3. REQUEST TYPE nInterpretation Request CZ Landscape Variance Request n Nonconforming Use Current zoning class cation Note:A map or plot plan of the properly and drawings of the proposed construction must be submitted with this application The applicants or their representatives must be present at their scheduled public hearing. II hereby candy that lam,or that I represent,the legal owner of the property described above and do hereby submit this request for a • variance for consideration by the Landscape Board Review Data c- ,/ /J�/�/ �� /�//�/ Pnnl Name Sr Orr" /y N A�1Cf-L Signature LYCJ//i / /21-- J.4�/ PART 4. FOR OFFICE USE ONLY Date d Review Board Public Heanng Taxes,Liens and Assessments Pad? Case Nu r9b� `/ 1-1 Yes n No /�/ C 1 i1 ci - o 3 Vanance Approved Dale at Final Action Fees $17500 `� nYes f No DmdNOns of Approval. This request mil not be scheduled for hearing until the application fee is paid 4 KVnarALANDSCAPINGLLandscape Application doc 05/93 • PART 5. DESCRIPTION OI .EQUEST List the pertinent section(s) of the Landscape Regulations and indicate the specific interpretation(s), vanance(s), or nonconforming use exception(s) being requested. C C' C C State the grounds for the request and detail any special conditions that cause hardships that in your opinion justify the variances or exceptions being requested Explain any unique circumstances, if applicable, not considered by the Landscaping Regulations Tr Ska cr P4OPFerry As" 74-31t1.4/QuA-5R iA/ srrgcf tiN' .voT /f n/o Tflint_ 3-Q1-€44 EA-FCTrFrde-gcn, fR Are FD PR OPPJCT7 w rH rou, (f/O Pr .77(E E7tti r' e 3719 Cams ro A PDnvr •9 nib uJ/Lc, aer Co NTq/ rlo.r of nee LJwPr cif/or. 1AI/Net(itfl .Y /Al reran./r oF' -j(.E dq/cD/Al6- a t/Mira SPA-cer ro Co^.1 PoR hI wrrll c4-frt _E.Vr grew CA 7/4"^/J /RNP in 1.1 e`vt[eAr/VG- 6r4neruY 7.Kio,rsfair- /9LI- A-fltr4/°rs &Un- i5E /'1nS'c- To HD FFEXk= RS t _PC't/n/Et rAJ yt e it-rr CJea stri ennr/v6-7 5 K MayLLANDSCAPINGLLandscape Application doc 05/99 CITY OF • NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date 07/22/99 subject Consider Request of Freese & Nichols for a Final Plat to Agenda Number PS 99-14 be known as Lot 2, Block 1, Northeast Crossing Addition. (Located in the 9100 block of Grapevine Highway) Plat Request Summary Freese and Nichols submitted a final plat of Lot 2, Block 1, Northeast Crossing Addition containing 5 838 acre tract for commercial development in accordance with the C2- Commercial District Regulations. The Comprehensive Land Use Plan designates the subject property as commercial. The issues associated with the final plat are as follows: DETENTION POND A detention pond is proposed for this site. A maintenance agreement will need to be executed by the owner of the property regarding maintenance of the detention pond. The responsibility for detention pond maintenance is the property owner(s). The applicant has agreed to the maintenance agreement. LIFT STATION EASEMENT A sanitary sewer easement is shown on the plat for the lift station. Additional easement may be required depending on the location and type of material on the proposed fence around the lift station. DRAINAGE EASEMENTS All storm drain improvements shall be placed in a drainage easement. All curb inlets must have a minimum of 5'-0 of easement from the outside edge. The portion of the existing easement that is shown on Lot 2 lot will need to be abandoned by separate instrument as it was not previously dedicated by plat The existing drainage easement is not to be abandoned until the new improvements are constructed and accepted by the City. RECOMMENDATION: The Planning and Zoning Commission at their public hearing on July 8, 1999 voted 6 to 0 to recommend approval of PS 99-14 a Final Plat to be known as Lot 2, Block 1, Northeast Crossing Addition subject to executing a maintenance agreement on the detention pond, additional lift station easements may be required depending on the location and type of material on the proposed fence around the lift station, and all storm drain improvements shall be placed in a drainage easement and the existing drainage easement in not to be abandoned until the new improvements are constructed and accepted by the City. To approve PS 99-14 as recommended by the Planning and Zoning Commission. Finance Review Source of Funds- Account Number Bonds (GO/Rev ) Sufficient Funds Avanaoie Operating Budget ether Finance Detector Ia-rtme 'Head Signature (City Manager Sign lure \\NRHCJTY—HALL\VOLI\DATA\PZ\Cases\PS Cases\PS 99-14-41 Northeast Crossing,Lot 2 doc82 Page 1 of 1 91,4'771-77 1%( ;___ ,p\iK \. e1gP: C.1 1O, 1\' C.1 2216 • R - 1 :•11, --- - - - — R :1 V � 1AA. ti` s • uoc:ntuW liVOy'YbY - WIYrg.stlmM� wtiv ur ::() c :15■n•• ` P 2261 2180 PS 99-14 Final Plat Lot 2, Block 1 , Northeast Crossing _ IJ , . U 2180 2180 • C .r% w0 I 0 N • N' = U '- ' C 2 AG o ■\:�\' AG p.1 i, 1e39 L� U :6\1 1639 492 3\"n' `j1y: 'd :w P I w o nonangollonor solnannO ,� ,n.:.w...' v . VOMIP n T C rt C-2 e 1639 2360 r i�n Draft Copy 5. PS 99-14 CONSIDER REQUEST OF FREESE & NICHOLS FOR A FINAL PLAT TOBE KNOWN AS LOT 2, BLOCK 1, NORTHEAST CROSSING ADDITION. THIS PROPERTY IS LOCATED IN THE 9100 BLOCK OF PRECINCT LINE ROAD. APPROVED Ms. Ratcliff explained that Freese & Nichols have submitted the final plat, which contains 5.838 acres The property will be developed commercially and is in conformance with the Comprehensive Land Use Plan. She stated that 3 issues exist regarding this plat, and include a detention pond, lift station easement and drainage easements Ms. Ratcliff stated that staff recommends approval of PS 99-14 subject to the engineer's comments to execute a maintenance agreement of the detention pond, the requirement of additional easements for lift stations, if needed, all storm drain improvements be contained in drainage easements and the existing drainage easement is not to be abandoned until the new improvements are constructed and accepted by the City. Mr. Alan Greer of Freese and Nichols presented this request. He stated that they have worked diligently with staff regarding the maintenance agreement for the detention pond. Additionally, Mr. Greer stated that abandoning the easement after the new improvements are in is appropriate. Mr. Barfield stated that staff as well as the developer should be committed to making the detention pond an enhancement for this development as well as the City. Mr. Barfield, seconded by Mr. Lueck, moved to approve PS 99-14 subject to engineer's comments The motion carried unanimously. Page 3 7/8/99 P&Z Minutes CITY OF NORTH RICHLAND HILLS Public Works June 28, 1999 MEMO TO: Planning & Zoning Commission FROM: Julia W. Skare, P.E., Staff Engineer SUBJECT: PS99-14; NORTHEAST CROSSING ADDITION; Block 1, Lot 2; Final Plat We have reviewed the plat and letter submitted to this office on June 23, 1999. The following items are for your consideration. 1. TRAFFIC IMPACT ANALYSIS (TIA) The entire Northeast Crossing Addition is being developed in phases. The applicant has stated a TIA will be included with the Phase 3. The TIA may require reconstruction of the existing decel lanes adjacent to this Lot or other traffic improvements. The TIA has been received and will be reviewed with Phase 3 (Lot 3). 2. ROW DEDICATION Grapevine Highway is designated as a P6D on the Master Thoroughfare Plan. A 130-foot ultimate right-of-way is required. The ultimate right-of-way requirement is total of 65 feet from the existing centerline. Additional right-of-way has been dedicated 3 FLOOD PLAIN A portion of this property is shown to be located in the 100-year flood plain. This portion has been contained in a drainage easement dedicated on the plat with metes and bounds description. 4. ACCESS EASEMENTS The access to this site is off of the Private Access Drive which Is dedicated as a "Public Access Easement" on the Aegon Addition, Block 1, Lot 1 plat and from the adjacent Northeast Crossing, Block 1, Lot 1 property. An access easement has been dedicated on the plat to the lift station The City will not be responsible for maintenance in this easement. 5. DETENTION POND A detention pond is proposed for this site A maintenance agreement will need to be executed by the owner of the property regarding maintenance of the detention pond. The responsibility for detention pond maintenance is the property owner(s) The applicant has agreed to the maintenance agreement. 6. UTILITY EASEMENTS A 7.5-foot utility easement is required on both sides of all water and sanitary sewer mains. All public utility structures (inlets, headwalls, etc.) must have a minimum of 5'-0 of easement from the outside edge. All P.O Box 820609•North Richland Hills. Texas •76182-0609 7301 Northeast Loop 820 • 817-581-5521 • FAX 817-656-7538 Marcy Ratcliff, Planning Director Northeast Crossing, Block 1, Lot 2, Final Plat Page 2 of 3 June 28, 1999 easements need to be clearly labeled. Existing easements are to include volume and page from dedication Easements will be verified after plans are approved and prior to filing of plat. The applicant has agreed to provide necessary easements. 7. LIFT STATION EASEMENT A sanitary sewer easement is shown on the plat for the lift station. Additional easement may be required depending on the location and type of material on the proposed fence around the lift station. 8. DRAINAGE EASEMENTS All storm drain improvements shall be placed in a drainage easement. All curb inlets must have a minimum of 5-0 of easement from the outside edge The portion of the existing drainage easement that is off site of Lot 2 cannot be abandoned with this plat. Separate easement documents have been provided for the easement abandonment. The portion of the existing easement that is shown on Lot 2 lot will need to be abandoned by separate instrument as it was not previously dedicated by plat. The existing drainage easement is not to be abandoned until the new improvements are constructed and accepted by the City. 9. OFF SITE EASEMENTS Off site easements and exhibits have been prepared and forwarded to the Public Works Department for review. The signed, approved easements need to be transmitted to the Public Works Department for filing with the approved Final Plat. 10. STREET IMPROVEMENTS This plat fronts on Grapevine Highway. A portion of the curb and gutter from the existing driveway approach to the intersection will need to be constructed by this developer. The applicant has agreed to provided construction plans with the next submittal. All work in the State right-of-way will require a TxDOT permit. Five sets of applications and approved plans are to be submitted to Public Works prior to submittal to TxDOT 11. SIGNATURES The appropriate signatures need to be added to the Owner's Acknowledgment and Dedication-on the Final Plat. In addition, the surveyor's seal and signature needs to be added to the mylar of the Final Plat. 12. SIDEWALKS Subdivision Regulations require sidewalks adjacent to all public streets. The sidewalks along Grapevine Highway will need to be constructed 4'- 0 off of the ROW per TxDOT standard. The sidewalks along Precinct Line Road are to be constructed 6'-0 off of the back of curb due to the varying ROW dedication along Precinct Line Road. The applicant has agreed to provide plans and construct the required sidewalk. 13. STREET LIGHTING An existing streetlight has been shown on the topographical drawing at the intersection of Grapevine Highway and Precinct Line Road. An additional streetlight is necessary at the intersection of Marcy Ratcliff, Planning Director Northeast Crossing, Block 1, Lot 2, Final Plat Page 3 of 3 June 28, 1999 Grapevine Highway and the main access The applicant has agreed to the additional streetlight. The developer will pay the cost for installation of any additional streetlights directly to TU Electric. 14. DETAILS All appropriate details will need to be included in the construction plans. Note that the details included in the Design Manual do not contain any logos other than that of the City of North Richland Hills. It is therefore required details be used in their entirety. Details for headwalls and all special structures must be included. The applicant has agreed to provide the required details 15 INSPECTION FEES Inspection fees will be due prior to starting construction. The current rate is four (4%) percent for water and sewer and three (3%) percent for streets and drainage. The applicant has agreed to pay inspection fees prior to construction. There are several comments regarding the engineering and construction plans. These comments are recorded on a set of blueline construction plans and in a separate letter to the Engineer. The Engineer has been provided the plans. The comments contained herein do not purport to relinquish the design engineer of their responsibility to provide adequate, accurate and buildable construction plans. The City's eventual approval of the construction plans will not signify acceptance of responsibility by the City of North Richland Hills for the engineering in the bid documents. The previously returned marked-up blue lines for the plans will need to be included with the next submittal. lJ)1. JW m/pwm99129 cc: Gregory W. Dickens, P. E., Public Works Director Kevin B. Miller, P.E., Assistant Public Works Director Marcy Ratcliff, Director of Planning A C E N T U R Y O F S E R V I C E June 22, 1999 �® FREESE-NICHOLS Julia Skare, P.E. City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, TX 76108 Re: NE Crossing - Phase 2 Final Plat (TDM98469 3.12) Dear Julia: We have reviewed your comments and enclosed our revised plat. We have also enclosed your marked up plat along with 16 folded copies of the revised plat. Following is a written response to your comments. Traffic Impact Analysis (TIA): A TIA was submitted June 17. ROW Dedication: Dedication of ROW has been provided. Flood Plain: A drainage easement has been provided for the FEMA Flood Plain. Access Easements: A title company search of the property did not find a filed access easement to the lift station. Detention Pond: Trademark will provide a maintenance agreement in the future. Utility Easements: Proposed easements are labeled and existing easements are labeled with their Volume and Page numbers. Lift Station Easement:The Sanitary Sewer Easement for the lift station has been revised. Drainage Easements: A separate instrument document has been created for the abandonment of the existing drainage easement that is on the property. Metes and bounds descriptions and exhibits for the future abandonment of easements has been provided. Offsite Easements: All offsite easements have been submitted with this package. Visibility Easement: The visibility easement has been revised per the Zoning Ordinance Julia faxed to me June 22, 1999. Metes and Bounds: The metes and bounds with the sixth call has been revised. Freese and Nichols, Inc • Engineers • Envuonmental Scientists • Architects 1341 W Mockingbird Lane • Suite 230E • Dallas, Texas • 75247 214-920-2500 • Fax 214-920-2565 Julia Skare, P.E. June 22, 1999 Page 2 Street Improvements: The curb and gutter has been added to our Paving Plan and will be submitted with our Permit submittal. Signatures: The signature blocks have been provided and will be signed when the mylars are submitted. The surveyor's seal has been included with this plat, but he will not sign the plat until many of the volume and page blanks are known with our proposed separate instrument easements. Sidewalks: The revised sidewalk location will be shown on our Permit submittal. Street Lighting: A street light will be added to the corner of the Private Access Drive and Grapevine HWY. Details: All appropriate details will be included in our permit set. Inspection Fees: Inspection fees will be paid prior to construction. Sincerely, FREESE AND NICHOLS, INC. Eric Riedinger, E.I.T. ..._ .. .. __.... o., 000,»x .> .xc=x a NIONOes; xs Apr-14-99 1O:O8A NRH PW&PZ Administration 817 4567538 P_O5 Cif et Mot Wed n0I?SELoop620 Application for Subdivision Ptat Approval Ibi%Vilna TX MUM i�H 512-11.6515 wrpaw....e 4302 as Type: fiPninkeiYPW XErmSRM 1-1ROVW iS1rml Fmm UAmendsd Port Praparya merinfont on: NresdPropeypena: Northeast Crossing L.P. PhomNo.817,870. 1122 Address dPmpJyOaner.301 Commerce St. , Suite 3060 City: Fort Worth TX Zra 76102 PmpusedSUbagrtion Nanec Northeast Crossing NadACresiepyt 5838 Lot 2, Block 1 No.dlahehpht 1 AatlrwimdAg sibdomed W Wabr Ao sfdn*sig ndbylb.popuryommasiegewedehso tesgmdb not thepropmlyaemer NmoeofgzttfredAgent Monet*. &Ste : Qty State: Dix Surwpr Fngbwrbdarmeeom NamodAm: Freese and Nichols, Inc. Pt eNo.214 . 920. 2500 Address: 1341 _W- Mockingbird Lane, Suite 2. 30-E % Dallas Slate: TX 4: 75247 CanlacPenm: Tricia H. Hatley, P.E. flat F..Cal ,Son: woosawypaa A1 ,sem Pam Pba—arum Arameasermm a Weapon Fa., 112e.00 l Appabl fee: S12OD0 a kpevtln he* Pw) a SISOpropWWfH a irl0pa stink IW a Careypali9ba: ISM• cc Sielliscaarrtwat tar - autoPrmnlisto a: $30. 00 ratfp s®m 7ahtf.a __ c $65.00 Oath Sd Sru en: d Cart pal iy ar. UM• 'Aai.WOg Andy b.treat* Ta.ifea' $208. 00 basses rraaramas Thos St Request:(opdoaaq i.vial.eon 3i m hrpepoenot late poor boas eat aa;p2J aSpal whys al I...roper**ar.wwddfrost Stan: 1 aldyawle t rnpe ssw wnada.py sy seated mew salter rb.wm.atMrs pal b 1w br&No.S NbiYraNM bmufMmye yfr hF me,...mmmt r.r Tony Chron apnea 9 Vire Precident fnr Trlrlomark Beta" Vie: Seberwhion PWA Aigheiwal Partner of Northeast Crossing L.P. eill?■•6 414 CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Counctl Meeting Date: 07/26/99 Subject Public Hearing to Consider Revisions to the Master Agenda Number PS 99-18 Thoroughfare Plan Regarding Simmons Drive from Mid-Cities Boulevard, South to the Town Center Project Request Summary Carter and Burgess submitted a request to amend the Master Thoroughfare Plan relative to Future Simmons Drive (currently called Cardinal Lane) south of Mid-Cities Boulevard to the Town Center Project The request is to reduce Simmons Drive in segments as it goes south into the heart of the Town Center Segment 1 — Mid-Cities Boulevard to Cardinal Lane - to remain a C4U (NRH Thoroughfare designation) Segment 2 — Cardinal Lane to Ice Haus Strasse — CS-70-40 (Town Center Thoroughfare Plan designation —commercial street category with parallel parking) Segment 3 — Ice Haus Strasse south to the Town Center — ST-60-31 (Town Center Thoroughfare Plan designation — residential street category with parallel parking) The Village Architect, Duany Plater-Zyberk & Company (DPZ) has recommended that Simmons Drive be reduced totally from a C4U, a Major Collector, 4 Lanes, undivided to a ST-60-31, a Residential Street. The Commission recommended a slight revision to the 2nd and 3rd segments. See the attached Exhibit 1 and 2 submitted by Carter and Burgess illustrating their original request and P&Z's recommendation. The applicant desired the width of the street and the number of lanes to reduce in segments as Simmons Drive continues southward. Originally, the applicant requested as the street narrows to allow parallel parking on the east side of the street in the second segment and then on both sides of the street in the third segment. Simmons Drive is the eastern most street in the existing Town Center Zoning District, which is based on the traditional neighborhood development (TND) concept The Blue Line Ice facility located at the northwest corner of Simmons Drive and Ice Haus Strasse is designated as Neighborhood Center Commercial Streets such as a CS-70-40 are deemed appropriate for commercial buildings The area south of Ice Haus Strasse is designated as Neighborhood General. Residential Streets such as a ST-60-31 and ST- 60-34 are appropriate for residential buildings. See the attached diagrams of CS-70-40, ST-60-31 and ST-60-34. Finance Review Source of Funds Account Number Bonds (GO/Rev ) Sufficient Funds Avauaoie Operating Budget (Other I Finance Director Ian ■:partm.nt He-7 .ignature 1 Manager Sign:furs \W RH_CITY—HALLVOL1\DATA\PZ\Cases\PS Cases\PS 99-18-41 Simmons Drive doc Page 1 of 2 CITY OF NORTH RICHLAND HILLS Staff has concerns that the Blue Line Ice facility is not a typical use found in a TND. Such a use will attract and generate traffic from outside the TND The estimated number of visitors is 1 2 million people annually. The Public Safety Departments of Police and Fire are very concerned that traffic be controlled for purposes of safety and convenience for automobile traffic as well as pedestrian traffic Blue Line Ice is scheduled to have 28 Texas Tornado games next year. The total seating capacity of all three sheets is 3,024. Inevitably a function will be occurring jointly at the Birdville High School across the street. The High School has a driveway entrance on Simmons Drive with an adjacent parking lot that will be used during the day by the school staff and in the afternoons and evening for practices and games at the ball fields. The Public Safety Officials are concerned the parallel parking proposed on the second and third segments will impede their ability to control the traffic and emergency rescue access. Attached are memos from the Police and Fire Department that state their preferences with no regard for the concepts of a TND. The Police and Fire Department are both cognizant of the planning concepts and are willing to work with the planning concepts, while maintaining the public safety and welfare. Both Departments would prefer that no parking be allowed on the second segment If it is determined at a later date, after the opening of Blue Line Ice, that the parallel parking would not be an issue with traffic and emergency rescue access, then the requested parallel parking could be allowed. The C2U designation would accomplish the desire to reduce the width and still allow possible parking. Attachment 1 is a table that outlines the requests for amendments to the Master Thoroughfare Plan requirements, the applicant's proposal, P&Z's recommendation and staffs recommendation. Staffs recommendation differs from P&Z's only on Segment 3. The reason for the difference is that the Commission had concerns with the width of the street with parallel parking on either side Staffs recommendation would still be a residential street with the pavement width being 4 feet wider and allowing parallel parking on both sides in keeping with the TND. RECOMMENDATION: The Planning and Zoning Commission at their public hearing on July 8, 1999 voted 6 to 0 to recommend approval of PS 99-18, Segment 1. To allow as a C4U from Mid-Cities Boulevard to Cardinal Lane, Segment 2: To allow as a C2U from Cardinal Lane to Ice Haus Strasse; Segment 3: To allow as a ST-60-31 south of Ice Haus Strasse to Simmons where it turns to the east and to allow parallel parking only on one side. To approve PS 99-18 as recommended by the Planning and Zoning Commission on Segments 1 & 2 and Segment 3 be revised to a ST-60-34 south of Ice Haus Strasse to where it turns east allowing parallel parking on both sides. CITY COUNCIL ACTION ITEM \\NRH_CITY_HALLWOLI\DATAWZ\CasesWS..me o ee-po—. 0111111m10 wL Page 2 of 2 •f' l 1 1 ,-' ,. G £i A G 1 ff I -I:I __ —_ - MID-CITIES BLVD . , '\\\(1\\\�\\\ I 1 1 , E 2180 1 'I • TC o to /-" 2360 f cc Jcc II , Xre o 180 P e�ues�ed -- z a I-, C G C 2360 (17ii. ,r0.a ��) TC .. TC ¢ .. I \ 1 - I _ . -- c.. -. P0.6 aJ '"'" il.. TC -4 -- : -- .. J_ AG _• / Pt: .1--I�o oti II R_7 IMF r-----' \ Pay i ! __-_ II •IIII•II i ' 2197 �� -- '-I'I-1';:4•`1-,I• :, C '-......--)....1 MA\ \R 00`.0% \V .\ e ORDINANCE NO. AN ORDINANCE BY THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE MASTER THOROUGHFARE PLAN REGARDING SIMMONS DRIVE, SOUTH OF MID-CITIES BOULEVARD TO THE TOWN CENTER PROJECT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills has forwarded a recommendation to the City Council for amendment of the Master Thoroughfare Plan of the City of North Richland Hills, Texas; and WHEREAS, the City Council has conducted a Public Hearing to consider said revisions, and after hearing, determines that such revisions shall be adopted; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, the Master Thoroughfare Plan of the City of North Richland Hills adopted by the City Council on August 25, 1985 shall be amended according to the attached "Exhibit A". 2. THAT, the street segments of Simmons Drive as shown on "Exhibit B" be allowed to be developed in accordance with the Thoroughfare Plan for the Town Center attached as "Exhibit C" 3. THAT, the Master Thoroughfare Plan be redrawn to incorporate this amendment. 4 THAT, the limits of the Town Center be-drawn on the Master Thoroughfare Plan 5. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section Ord No Page I oft 6. SAVINGS CLAUSE. That the Master Thoroughfare Plan of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this ordinance; and that the Master Thoroughfare Plan shall hereafter reflect these revisions 7. EFFECTIVE DATE. This ordinance shall be in full force from and after its passage. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 8TH DAY OF JULY 1999. Chairman, Planning and Zoning Commission Secretary, Planning and Zoning Commission PASSED AND APPROVED BY THE CITY COUNCIL THIS 26TH DAY OF JULY 1999. Mayor, City of North Richland Hills, Texas ATTEST: City Secretary City of North Richland Hills, Texas APPROVED AS TO CONTENT: Department Head APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ord No Page 2 of Draft Copy 6. PS 99-18 PUBLIC HEARING TO CONSIDER THE REVISIONS TO THE MASTER THOROUGHFARE PLAN REGARDING SIMMONS DRIVE FROM MID-CITIES BOULEVARD, SOUTH TO THE TOWN CENTER PROJECT. APPROVED Ms. Ratcliff explained that Carter & Burgess have submitted a request to amend the Master Thoroughfare Plan relative to Simmons Drive south of Mid-Cities Boulevard to the Town Center Project. The Village Architect, Duany Plater- Zyberk & Company (DPZ) has recommended that Simmons Drive be reduced from a C4U, a Major Collector, 4 lanes, undivided partially to a CS-70-40, a Commercial Street and a ST 60-31, a Residential Street Ms. Ratcliff gave an overview of the Town Center project and stated that public safety officials are concerned the proposed parallel parking on the second and third segments will impede their ability to control the traffic and emergency rescue access. Ms. Ratcliff stated that staff would prefer the C2U designation be used in lieu of amending the Town Center Book. Staff recommends a compromise to accommodate the TND and provide Public Safety Officials with more control of traffic The second segment would be reduced to a CS 70-40 with no parallel parking on either side and the third segment would be reduced to a ST-60-31 with parallel parking on both sides. Vice Chairman Bowen opened the public hearing and asked for proponents. Mr. Terry Mitchell, Carter & Burgess, presented this request, explaining their concern for the wider street is that it will lend itself to more of a "cut-through" and speedway. The idea of the Town Center is to decrease vehicular traffic. Additionally, Mr. Mitchell stated that at the last minute the property south of the high school was added to the Town Center and was labeled incorrectly in the beginning Much deliberation-ensued regarding the various issues associated with this amendment to the Thoroughfare Plan and different strategies that could be used, especially in the third segment. Responding to a question, Assistant Police Chief, Richard Kitchens, stated that during big events they will be blocking traffic at Ice Haus Strasse and Simmons Drive and Cardinal would all flow north, towards Mid-Cities Blvd Mike Duncan, Fire Marshal stated that their concerns are trying to get ambulances or fire apparatus into this area after a large event The Fire Departments recommendation is go to three streets south of Ice Haus Strasse, Page 4 7/8/99 P&Z Minutes Draft Copy and eliminating the parking on one side. This would give them more room to work with and allow them more options Vice Chairman Bowen called for additional proponents. Seeing none, he called for opponents Seeing none, the public hearing was closed. Mr. Mitchell stated that they would be willing to work with a C4U from Cardinal Lane, north; a C2U from Cardinal Lane to Ice Haus Strasse, with no parking on either side, and south of Ice Haus Strasse down to the end of the street to have parking on one side or the other, to be determined by the developer at a later date. Mr. Barfield, seconded by Mr Laubacher, moved to approve PS 99-18, as a C4U from Cardinal Lane to Mid-Cities Blvd, C2U from Ice Haus Strasse to Cardinal Lane and an ST-60-31, south to Simmons where it turns to the east and that parallel parking is allowed on one side only The motion carried unanimously. Page 5 7/8/99 P 8 Z Minutes MID CITY BLVD. y ( Variable Width R.O.W.1 ,____ 49'B'B 24 50124,5_,..1 Se' 1 SIMMONS ROAD l l t t 1 EXHIBIT 06/18/99 \ u . I F 11 ■ ST-SO-27 h111111 CARDINAL ; . /s LANE 40 8-B... 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Due to the potential volume of persons attending events at the Blue Line Ice facility and the Birdville stadium, the restricted travel caused by the addition of street parking raises an issue for fire truck and ambulance access. During activities at these facilities, the increase in automotive and pedestrian traffic will likely be substantial. Proportionality, the need for emergency services increase with the density of people present. The added traffic congestion will naturally slow traffic and emergency equipment responses. The narrowness of the street with the added parking will cause delayed fire and ambulance response of possibly several minutes. To facilitate emergency access in a timely manner, the fire department proposes the elimination of the proposed street parking on Simmons from Mid-Cities Boulevard on the north to the third street south of the Ice Haus Strasse Thank you for the opportunity to comment on this proposal • Page 1 INTER-OFFICE MEMORANDUM TO: Director Marcy Ratcliff REF. PDM# 04/99/437 FROM: Captain R P Murphy DATE: June 29, 1999 SUBJECT: Town Center Concerns At the Development Review Committee meeting of June 23, 1999 we were asked to express our concerns so that they could be addressed in the next Town Center meeting Presently the Police Department has 2 areas of contention First, after discussion with 9-1-1 managers, we strongly urge that the addressing on Ice House Lane coincide with the city's four number grid system that will be utilized in all other addressing for the Town Center. We were advised that any variation from the normal four number grid system such as the proposed address of #1 Ice House Lane could cause the 9-1-1 server not to register the lone number and possibly drop callers making emergency calls When these callers are dropped from the 9-1-1 server they would not even be routed to our dispatch center for emergency Police or Fire department response Our second concern is the Simmons Road exhibit dated June 18, 1999 from Carter Burgess Inc showing Simmons Road as a 40-foot street with parallel parking southbound from Cardinal Lane This exhibit indicates that the east side of Simmons Road between Cardinal Lane and Ice Haus Strasse will have parallel parking bringing the width of Simmons Road to 3 traffic lanes at 11 feet per lane The exhibit also shows that Simmons Road narrows again southbound at Ice Haus Strasse to 31 feet with parallel parking on both the east and west side of Simmons Road leaving only 17 feet of roadway. Our major concern is for any special events at the Blue Line Ice complex such as Texas Tornado hockey games along with any major events coming from the new High School With the narrow roads proposed in this exhibit traffic control for major events will be extremely difficult to manage We recommend that Simmons Road remains with the 49-foot width southbound from Mid Cities Blvd that was originally proposed in earlier plats I realize that the concept for Town Center is to have narrow streets as a traffic calming effect for the entire Center However, the new High School and the Blue Line Ice complex will at times have extremely heavy traffic making their operation different from other commercial uses in the Center R.P. Murphy Captain Police Department Uniformed Services Division Operations Bureau IA ae oo�a 044 (Arc ea Lu. Jou.. �. • DUANY PLATER-ZYBERK Sc COMPANY ARCHITECTS AND TOWN PLANNERS May 21, 1999 Mr. Terry Mitchell Vice President Carter&Burgess 7950 Elmbrook Drive Dallas,Texas 75247 FAX: 214-638-0447 Dear Mr. Mitchell- Pursuant to our conversation of yesterday May 20, 1999, 1 am forwarding you this letter as a confirmation of our recommendation for Simmons Drive section. In our opinion Simmons has to be a street of slow movement because of Its location between the Ice Rink and the High School, an area of high pedestrian activity. The recommended section is ST-6O-31 from the Thoroughfare Standards for North Richland Hills Town Center. It has parking lanes on both sidcs, which will alleviate the parking necessity in this section of the plan and will protect pedestrians. I hope the above information will be helpful to you. If you have any questions, please do not hesitate to contact our office. Sincerely yours, C • Galina Tahchieva, Project manager MIAMI WASHINGTON CHARLOTTE 1023 SW 25th Arcnuc, Miami,Moneta 33135 Tel'(305)644.1023 Fax (30a)MS_1021 www apx-a[chtmb corn C Carter :: Burgess Consultants in Planning Engineering, Architecture, Construction Management, and Related Services June 17, 1999 Ms. Marcy Ratcllff City of North Richland Hills 7301 N. E. Loop 820 North Richland Hills, Texas 76180 Re Thoroughfare Plan Revision North Richland Hills Town Center Dear Marcy: We have consulted with Duany Plater-Zyberk (DPZ) the Town Center planners and architect regarding the Simmons Drive pavement section from Mid-Cities Boulevard south adjacent to the Town Center project. The requested revision is a "clean-up" item since the street designation was inadvertently left off the previously approved Town Center street plan when the land east of Simmons was added to the Town Center zoning category DPZ has recommended that Simmons be installed to the ST-60-31 (31 foot back-to- back) standards. I have attached the letter of recommendation for your review. Because this community is built to foster pedestrian activity and due to the likelihood of children in the high school / Blue Line Ice complex area it is important that the streets are narrow in order to slow down vehicle speed After meeting with North Richland Hill's Public Works Department, we would like to request the section of Simmons between Mid-Cities Boulevard and the north side of Blue Line Ice (also being the western service entrance to the school site)to remain a 68 foot right-of-way, 49 foot back-to-back street (two lanes in each direction) We are also requesting that from the north side of Blue Line Ice to the south side of Blue Line Ice. Simmons become a CS-70-40 (one lane north bound and two lanes southbound and parking on the east side only). Finally, from the south side of Blue Line Ice to the southern terminus of Simmons, we are requesting a ST-60-31 roadway section (one lane in each direction with parking on both sides) I have also attached a sketch which shows Simmons as we are requested q9 Ig Coder& Burgess, Inc. 7950 6mbr aol. Suite 250 Dallas has 7527'-4551 ,214, x1901 :5 f.',co . 252 201Q ,. 2i 1: c35 0:47 Ms. Marcy Ratcliff City of North Richland Hills June 17, 1999 Page Two Please process this request through the City at your earliest convenience so that we may give direction to the Blue Line Ice Engineer for design of this roadway. Sincerely, CARTER & BURGESS, INC. Terry W Mitc%hell, P.E. Vice President TWM/shb S\WORK\97227700\CORRESP\97227701 Li 5 Attachments(2) cc Mr Bill Gielema Mr Steve Norwood Mr Greg Dickens Mr Kent Holcomb Mr Michael Peeples CITY OF NORTH RICHLAND HILLS Department Library Council Meeting Date 07/26/99 Subject Review and Accept Library Needs Assessment Report Agenda Number GN 99-68 By Providence Associates In 1998 Providence Associates, Inc. was contracted to conduct a needs assessment and long range planning study for the North Richland Hills Public Library They were asked to study the Library and the City, to assess the current state of library services, and to make recommendations on future directions for the Library. They were also asked to assess the current library facility in terms of current and future serviceability, and to make recommendations regarding future library facility needs for the city. Providence Associates is a twenty year-old consulting practice, which has provided assistance to over 200 libraries and library systems throughout the country. Principal Consultant Dick Waters studied the Library, talking with staff, the Library Board, and selected City officials. He has reviewed the Library's Plan of Service, our defined Mission and goals, and our Collection Management Plan. He has examined staffing patterns and funding. Finally he has conducted a series of focus groups with library users and non-users throughout the city. Lead Architect Brad Waters, together with consulting engineers from the firm of Tippet & Gee, Inc., examined the library facility in detail. They found it structurally sound but functionally deficient in terms of providing adequate library services for our growing city. Providence has developed projections of the space needs for the Library over the next twenty years, as well as recommendations for programs, staffing and support. This report is included in your agenda book. Rather than repeating the findings and recommendations in the report, we would direct your attention to the Executive Summary on pages 1-8 for a good overview. Dick Waters will present Providence Associates' findings and recommendations to Council, and respond to issues and questions occasioned by the report. Recommendation: That Council accept Providence Associate's report and recommendations for Library long range planning. Finance Review Source of Funds Account Number Bonds (GO/Rev) _ Sufficient Funds Available Operating Budget Other Finance Director gate 62bten Department Head Signature City Manager Si ture • . . r Page I of 1 CITY OF NORTH RICHLAND HILLS Department Environmental Services Council Meeting Date 07/26/99 Subject Support Efforts to Improve Air Quality in Fort Worth/Dallas Agenda Number GN 99-69 Metroplex - Resolution # 99-52 Attached Resolution #99-52 is in support of efforts to attain compliance with the Clean Air Act by supporting EPA's standard to require pickups, minivans and sport utility vehicles to be equipped with clean engines beginning with model year 2004. In addition, EPA is proposing a standard that calls for a reduction of the sulfur content in gasoline, which further ensures the effectiveness of the low emissions control technology. It should be noted that Collin, Dallas, Denton and Tarrant counties are currently classified as serious non-attainment of the ozone standard under the Federal Clean Air Act of 1990. Numerous programs have been instituted within the four counties in an attempt to achieve attainment status. Success, area wide, has been elusive and it is anticipated that the EPA will soon reclassify this area form "serious" to "severe" non-attainment Since these proposed standards are so important to the effort of attaining compliance with the Clean Air Act, the North Central Texas Council of Government's Executive Board passed a resolution at its June meeting in support and has requested that the North Richland Hills' City Council pass a similar resolution of support and send it to the EPA Recommendation: That the City Council pass Resolution No 99-52 in support of efforts to comply with the Clean Air Act and provide cleaner air for the Fort Worth/ Dallas Metroplex. Finance Review Source of Funds. Account Number Bonds (GO/Rev ) Sufficient Funds Available Operating Budget j • •ef / Finance Director • a art - - Manager At -panment Hea ignature i�y Manager Sigee CITY COUNCIL ACTION ITEM Page 1 of RESOLUTION NO 99-52 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that. 1 WHEREAS, Collin, Dallas, Denton and Tarrant Counties are classified as a serious non-attainment area for ozone under the Federal Clean Air Act of 1990; and WHEREAS, despite the implementation of numerous control measures, the area has not achieved attainment status; and WHEREAS, it is recognized that the introduction of low pollution emitting vehicles into the area's vehicle fleet will significantly improve the area's ability to achieve attainment status; and WHEREAS, it is imperative that low emitting vehicle technology be incorporated into all classes of passenger vehicles including minivans, pickup trucks and sport utility vehicles; and WHEREAS, it is equally important that the sulfur content of gasoline be reduced to increase the effectiveness of the low emitting vehicle technology. NOW, THEREFORE, BE IT RESOLVED that the City Council of North Richland Hills hereby expresses its support of the National Low-Sulfur Gasoline and Tier 2 Emission Standards proposed by the Environmental Protection Agency. PASSED AND APPROVED this 281h day of July, 1999. APPROVED: Charles Scoma, Mayor ATTEST Patricia Hutson, City Secretary • APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney ' CITY OF NORTH RICHLAND HILLS Department Public Works Council Meeting Date 7/26/99 Subject Support Metroport Cities Request to the Texas Agenda Number: GN 99-70 Transportation Commission for Approval of Funding for SH 26 Widening and Improvements — Resolution No. 99-51 Mayor Donna Arp from Colleyville is requesting that each of Colleyville's neighboring local governments adopt a resolution of support in the widening and improvements of State Highway 26. The adopted resolutions will be included in a "Needs Analysis" prepared by Metroport Cities and presented to the Texas Transportation Commission. The "Needs Analysis" will show why the widening and improvements are needed on State Highway 26 and how the improvements will benefit the adjacent cities Resolution No. 99-51 supports Mayor Arp's request, but is not identical to the resolution passed by the City of Colleyville. Resolution No. 99-51 emphasizes the importance in widening I.H. 820 from State Highway 26 to I.H 35W and widening State Highway 26 south of I H. 820. Recommendation: To adopt Resolution No. 99-51 supporting Metroport Cities Request to the Texas Transportation Commission for approval of funding for SH 26 widening and improvements. Finance Review Source of Funds' Account Number Bonds (GO/Rev) Sufficient Funds Available Operating Budget Li Other Finance Director Cct VIMSignature k Cty Manager Signet re Page 1 of RESOLUTION NO. 99-51 WHEREAS, IH 820 is a critical (East-West) component of the regional transportation system of North Central Texas and the highest priority of North Richland Hills; and WHEREAS, State Highway 26 is a critical (North-South) component of the regional transportation system of North Central Texas, serving the continually expanding residential communities and retail centers along the corridor between State Highway 183 and State Highway 114; and WHEREAS, the improvements to State Highway 26 will offer local and regional mobility benefits by providing both direct and alternative access to the Dallas/Fort Worth International Airport, the recreational area of Grapevine Lake, and the retail centers in northeast Tarrant County; and WHEREAS, the proposed State Highway 26 improvement project in combination with the IH 820 widening project from State Highway 26 to IH 35W, and with other transportation improvements in northeast Tarrant County will complete a vital link in the development of a direct, parallel, alternative route to the heavily congested State Highway 121 corridor between the cities of Bedford and Grapevine; and WHEREAS, State Highway 26 is attracting increased development activity within all adjacent communities; and WHEREAS, adequate roadway systems are critical to area counties, municipalities, and businesses in order to accommodate traffic demand and to provide safe, efficient and environmentally sensitive transportation systems; and WHEREAS, the City of North Richland Hills understands that coordinating key transportation projects through the Regional Transportation Commission is vital to the region's success; and WHEREAS, the proposed improvements of State Highway 26 will offer improved local access to State Highway 121, State Highway 114, IH 820 and F.M. 3029 and will enhance the operations of the regional transportation system as a whole. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City of North Richland Hills hereby supports the widening and improvements of State Highway 26; and Section 2: THAT the City of North Richland Hills requests that steps be taken to ensure the accelerated development of the strategic and critical improvements of State Highway 26 from State Highway 183 to State Highway 114. AND IT IS SO RESOLVED. Passed by a vote of to this the 261" day of July, 1999 CITY OF NORTH RICHLAND HILLS Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: Gregor ss, Public Works Director • CITY OF NORTH RICHLAND HILLS Department City Secretary Council Meeting Date 7/26/99 Subject Appointments to Boards/Commissions Agenda Number GN 99-71 Several alternate appointments expired in June 1999. Nominations to alternate positions are recommended by the Mayor and subject to approval of Council Appointment to the Civil Service Commission as stated by City Charter Article XVI I, Section 3, is upon appointment by the Mayor of the City of North Richland Hills and such appointment shall be confirmed by a two-thirds (2/3) vote of the City Council of the City of North Richland Hills before such appointments shall be effective. Furthermore, City Charter states that terms of the Commissioners shall be as follows: Position One, one (1) year; Position Two, one (1) year, Position Three, two (2) years; and Position Five, three (3) years. The alternate appointment will serve for one (1) year. Mayor Scoma has recommended the following for Council consideration: Capital Improvement Advisory Committee & Planning and Zoning Commission Alternate Richard Davis Term Expiring 6/30/2001 Civil Service Commission Place 1 Sally Hackfeld Term Expiring 6/30/2000 Place 2 Bill Baker Term Expiring 6/30/2000 Place 3 Bill Fenimore Term Expiring 6/30/2001 Place 5 Dennis York Term Expiring 6/30/2002 Alternate Robert Marks Term Expiring 6/30/2000 Alternate Smitty Clevenger Term Expiring 6/30/2000 Recommendation: To take action on the above listed nominations. Finance Review Source of Funds Account Number Bonds (GO/Rev ) Sufficient Funds Avaname Operating Budget Other Finance Director Department Head Signature ity Manager Sign)tura Page 1 of 1 CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date 7/26/99 Subject: Approve Agreement for Construction Inspection Services Agenda Number: PW 99-16 with Wade & Associates, Inc. for the Wastewater System Rehabilitation Project, Contract "A"— Resolution No. 99-49 The Wastewater System Rehabilitation Project which will be bid July 29, 1999 will entail construction rehab techniques which our Public Works Department Construction Inspectors are not accustomed to inspecting and are not familiar with. Wade & Associates has many years of inspecting these type projects and has offered a specific inspector with knowledge of these rehab techniques and who exhibits good public relations skills. The contract outlines the responsibilities of the inspector on page 2. He will assist in all construction inspection activities during construction of Contract "A". After the project is about one-half complete, we plan to review the situation with respect to our inspector's workload and the knowledge of rehab techniques learned during the first half of Contract "A". If the situation warrants, we will decrease the inspection by Wade & Associates to something less than full time services and increase our inspector's involvement. A budget of$138,800 was originally set up as part of the Carter& Burgess, Inc. (C & B) contract to cover construction inspection on all rehab work. We have notified C & B and they have agreed, we will not he using them for inspection and therefore will not be paying them that portion of their$300,000 original budget. The $138,800 C&B inspection budget will be utilized to fund the Wade & Associates contract. The contract is not to exceed $75,000. The inspector rate of pay will be $45.00 per hour, excluding expenses, for the length of this contract. Sufficient funds are available to pay for these services from Wade & Associates, Inc. Recommendation: To approve Resolution No. 99-49. Finance Review Source of Funds: Account Number 02-23-16-600Q 405-6005-731 43-42 Bonds (GO/Rev) _ Sufficient Funds Available Operating Budget I// Other ` 4- Kr Finance Director .mar i»�! % �,�t/ me• head Signature �i 1iy Manager Signatu e ifV Page 1 of RESOLUTION NO. 99-49 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: t The City Manager be, and is hereby authorized to execute the attached Agreement for Professional Construction Consulting Services with Wade & Associates, Inc. to provide construction inspection on the Wastewater System Rehabilitation, Contract "A" project, as an act and deed of the City. PASSED AND APPROVED this the 26th day of July, 1999. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: gra . .n`_ Ia 4 r Z Grego Dicken. •u.lic Works Director AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS, TEXAS AND WADE & ASSOCIATES, INC This is an Agreement made on the day of , 1999, by and between The City of North Richland Hills, Texas with offices at 7301 N.E. Loop 820, North Richland Hills, Texas 76180, hereinafter called "CITY" and WADE& ASSOCIATES, INC., with offices at 213 South Jennings Ave., Fort Worth, Texas 76104, hereinafter called "WADE". WADE shall furnish professional construction consulting services(hereinafter referred to as the "Project") described in Section 1 of this Agreement. The project to which such consulting services apply is referred to as the "Project" and is described, generally, as follows: Wastewater System Rehabilitation Contract A CITY - City of North Richland Hills, Texas CITY Representative - Mr. Greg Dickens, P.E., Director of Public Works WADE Project Director - Mr. Mark G Wade, P.E., WADE Project Manager - Mr. Chris E. Brooks, P.E. IN WITNESS WHEREOF, the parties hereto have signed this Agreement effective as of the day and year first above-written WADE & ASSOCIATES, INC. CITY OF NORTH RICHLAND HILLS, TEXAS BY� V{/�� C, By: i Title. ✓tilie Title: Attested: SSA, Attested. Title. -.Ts r kfria, • Title: Affix Corporate Seal Below: July 26. 1999 North Richland Hills Construction Inspection Agreement-Wastewater Rehabilitation Contract A SECTION 1 - BASIC SERVICES OF WADE CITY has retained WADE to furnish basic consulting engineering services in accordance with the terms and conditions of this Agreement to conduct sanitary sewer construction administration and construction observation of CITY Sanitary Sewer Rehabilitation Construction Contract A. A general description of the nature of the Basic Services to be furnished by WADE are set forth below: 1. GENERAL SERVICES DURING CONSTRUCTION All services included under Section 1 - I. General services during construction shall apply to the sewer system rehabilitation requirements in all of the sub-basins in the City project areas. 1.1 Assist CITY during bidding phase, Including attending the pre-bid conference. 1.2 Attend pre-construction conference. 1.3 Provide contractor with clarifications to construction documents as required. Document all correspondence and submit to CITY. 1.4 Observe designated field testing by contractor or geo-technical consultant to certify that completed work conforms to construction plans and specifications. 1.5 Review all change orders, work orders, and progress reports submitted by contractor Submit recommendations, as required, to CITY. 2. CONSTRUCTION OBSERVATION AND INSPECTION All services included under Section 1 - 2. Construction Observation and Inspection shall apply to the sewer system rehabilitation requirements in all of the sub-basins in the City project areas. 2 1 Conduct full-time resident construction observation services during all active periods of construction WADE will schedule one full-time inspector, with additional staff provided as necessary to adequately observe all key construction operations. Construction observer and project manager for WADE shall communicate directly with CITY project representative regarding construction activities and attend weekly progress meetings 2.2 Conduct inspection of project, with CITY representative, at the substantial completion point of the project. Prepare written punch-list of uncompleted work and review list with CITY. Submit list and review with CITY and contractor. 2.3 Conduct final inspection of project with CITY and Contractor representatives. 2 July 26, 1999 North Richland Hills Construction Inspection Agreement.Wastewater Rehabilitation Contract A Submit final punch-list and conduct subsequent inspections of incomplete work of contractor. 2.4 Submit project completion certificates and submit to CITY. SECTION 2 - ADDITIONAL SERVICES OF WADE When so authorized, in writing, by CITY, WADE shall furnish other services, in addition to Basic Services. As further Additional services are requested by CITY, in writing,this Agreement will be supplemented to describe the services and establish the method of compensation thereof SECTION 3 - CITY'S RESPONSIBILITIES CITY shall: 3.1 Place at WADE's disposal information prepared by others which is available to CITY and which CITY and WADE considers pertinent and necessary to the Project on all of which WADE may rely in performing his services hereunder. 3.2 Provide for access to and make provisions for WADE to enter upon public and private property as required for the performance of services included in the Project. 3.3 Provide for access to all available records pertaining to the physical description and layout of the sanitary sewers in the City project areas This will include, but will not be limited to rehabilitation construction documents, general city sewer maps, maintenance records, past studies, record drawings, and survey information. SECTION 4 - PERIOD OF SERVICES WADE shall perform all specified services to meet the project deadline, weather permitting. More specifically, the construction duration is anticipated to be 9 months (39 weeks), however, the service period could approach a year in duration. _ SECTION 5 - PAYMENTS TO WADE 5.1 Methods and Basis of Compensation. CITY is purchasing the services of WADE as described in Sections 1 and 2 of this Agreement. CITY agrees to pay WADE amounts not to exceed the following for services Sections I and 2 of this Agreement. The total amount of this Agreement shall not exceed $75,000 for inspection services on a full-time basis that is defined as a forty hour(40 hr) work week under this agreement, unless otherwise authorized in writing by CITY through a formal change order. WADE will work hard to stretch the project budget by managing the inspection hours expended, since a typical construction 3 Jul) 26, 1999 North Richland Hills Construction Inspection Agreement-Wastewater Rehabilitation Contract A work week exceeds 40 hours per week. Should overtime be required and authorized by the CITY, the CITY would only be billed at WADE's normal billing rate for the hours actually worked. Said amount shall be full compensation to WADE for labor, expenses, subsistence, transportation, overhead, and profits Incurred in the performance of services described in Sections 1 and 2, including overtime work hours. Billing rates shall be in accordance with Attachment C of the Agreement. Invoices will be prepared by WADE following any billing period in which services have been rendered. Billing periods are each of one month duration. Payments will be made from the WADE's invoice amounts within 30 days from receipt of Invoice 5.2 Future Adjustment. If the scope of the Project is changed materially or if the period of time during which WADE is required to render services hereunder is extended and authorized by CITY beyond the time specified in Section 4 of this Agreement, the amount of compensation provided for herein shall be adjusted in accordance with any changes as agreed between CITY and WADE. 5.3 CITY will only pay for work authorized and actually performed and authorized expenses incurred. WADE shall keep records of its direct labor cost, payroll- related expenses and reimbursable expenses using generally accepted accounting principles 5.4 WADE shall at his expense furnish to CITY progress reports (with reproductions) and information required by CITY for performance of WADE's services under this Agreement. SECTION 6 - TERMINATION Either party may terminate this Contract upon giving written notice to the other party at least thirty (30) days prior to the date of termination. In the event of termination, WADE shall deliver to the CITY, copies of all finished or unfinished documents, reports, data, tests, surveys, photographs, video etc. as prepared under this contract. WADE shall be entitled to receive just and equitable compensation for any work satisfactorily performed in accordance with the provisions of this agreement prior to termination. SECTION 7 - REUSE OF DOCUMENTS AND RECORDS 7.1 All documents, except for software programs, furnished by WADE pursuant to this Agreement are instruments of his services in respect to this Agreement They are not Intended or represented to be suitable for reuse by CITY or others on any other project. 4 July 26, 1999 North Richland Hills Construction Inspection Agreement-Wastewater Rehabilitation Contract A 7.2 Records of WADE's direct labor costs, payroll costs, and reimbursable expenses pertaining to this Project will be kept under generally accepted accounting principles and shall be made available to CITY upon written request. 7.3 WADE's records, documents and calculations will be supplied to CITY for examination upon request. SECTION 8 - INSURANCE AND INDEMNITY WADE and his Sub-Consultants, shall maintain such insurance as will protect them from claims under worker's compensation acts, claims for damages because of bodily injury including personal injury, sickness or disease, or death of any of his employees or of any person other than their employees, and from claims for damages because of injury to or destruction of property including loss of use resulting therefrom Also, WADE shall procure and maintain such insurance as will protect each from claims arising out of the performance of his services which may be caused by any error, omission or negligent act for which he is legally liable. Worker's Compensation and Employer Liability Insurance shall be provided in conformance with all laws applicable to transit to and from work and to the site or sites or environs of the work. The liability insurance shall indemnify against all costs and expenses of suit. WADE shall at all times provide CITY with copies of subsisting insurance policies evidencing the aforesaid coverage. WADE hereby indemnifies CITY against loss, liability, claims, costs of attorneys fees, defense preparation and trial expenses arising or to arise as a result of claims or demands: (a)of WADE, his employees, sub-consultants, agents or servants or the spouses or dependents thereof; and (b) resulting from the alleged negligence, errors, omission or other acts of WADE, or his employees, sub-consultants, agents or servants All certificates of insurance pertaining to the above are included in Attachment D of this Agreement and made a part thereof. SECTION 9 - SUCCESSORS AND ASSIGNS CITY and WADE each binds himself and his partners, successors, executors, administrators and assigns to the other party to this Agreement and to the partners, successors, executors, administrators and assigns of each other party, in respect to all covenants of this Agreement. Except as provided above, WADE shall not_assign, sublet or transfer his interest in this Agreement without the written consent of CITY. SECTION 10 - GOVERNING LAW This Agreement is to be governed by the laws of the State of Texas. SECTION I I - SCOPE OF AGREEMENT This document, including the exhibits which are identified herein and attached hereto and which are hereby made a part hereof and incorporated herein by reference constitutes the entire Agreement between CITY and WADE. There are not conditions, agreements or representations 5 July 26. 1999 North Richland Hills Construction Inspection Agreement-Wastewater Rehabilitation Contract A between the parties except those expressed herein. This Agreement may only be altered, amended or repealed by a duly executed written instrument. It is not the intent of the parties to this Agreement to, and the parties hereto do not, form a partnership or joint venture. SECTION 12 - ATTACHMENTS The following attachments are made a part of this Agreement: Attachment C—Compensation Schedule for Wastewater System Rehabilitation Contract A Attachment D - Insurance Certificates 6 July 26, 1999 North Richland Hills Construction Inspection Agreement-Wastewater Rehabilitation Contract A Attachment C Compensation Schedule for Wastewater System Rehabilitation Contract A soul —cu-99 03 : 56P Wade & Associates , Inc . 817 335 1729 P.O2 CITY OF NORTH RICHLAND HILLS WASTEWATER SYSTEM REHABILITATION CONTRACT A HOURLY RATE SCHEDULE AND MISCELLANEOUS CHARGES \\ADF.&ASSOCIATES, INC. Consulting Engineers Fort Worth.TX Employee Classircadon Hourly Rate Principal (PE) ........ . . .. . . ...... . _.. .. -. . ........ . .. .... .... .. . .... .. S 107.70 Senior Engineer (PE) .. .._ ... .. . .. .. .. ... . . . ... 90 80 Proleet Engineer .... .. . . ... ._ . . . .... .. . . . .. . . 7070 Staff Engineer . - .. . . .... ..... .. . .. .............. . . . ... .. .. . . . .. . . . . .. . . . 38.40 Programmer/Analyst . .. . . . . . .. .. .... _ .. .. . . . . .. .. . .. . _ . 5750 Computer Programmer .. . .. . . .. .. .. . ... . . .... .. . . . .. . . . .43.10 Senior Office Technician _. . . . .. .. . ... . .. . . . . .. . . . _... .. 5490 Office Technician . . .. .. . ..... . .. . ... . . . ... . .... . . ... . . .._ _ .. .. 4310 Senior Field Technician . . . . . .. . . ... . . . .. .. .. ... . . . . .. .. .. 49.60 Full-time Construction Inspector 45.00 Field Technician .. .. .. . . . .. . . _. . .. . .. ... . ... . . . ... . . .. ... .- . 38 60 Assistant Field Technician .. ... . ... .... . .. . . . _ _ . . . . .. . . .. 30.50 Part-Time Field Technician . . ... .. . .. .. .. .. . .. ....... . .. ........ . _.. 17.20 Clerical ..... .. . . . . .... . . . . _. . ..... ... .. . .... .... .......... 35.70 Office Assistant . .. . . . ..... ..... _........ . .. .... . . .... .. . . . . ... .... 25 90 [Miscellaneous Charges Ratc Subsistence At Cost Company Field Vehicle . . . . .. . . . . .. . _ . .. . . .. . . 5 0.40/mile Company Passenger Vehicle . ... .. . .. . . ._ . . .. . . $ 0.35/mile Commercial Transportation . . . ._ .. ..._. .. ... .. ... . . .. . . ... ..._ . . .At Cost Supplies/ptarenals . . .. .. ... ... .. . . ... .. .. . .. . .. . .. ....... .... .. .At Cost Equipment Rental . . .. . . ._ .. .. _. _ . _ _ .Commcrcal Raw Pnnung/Reproductions ... .... .. _. _.. . ... .. . . .. . .. . .. . Commercial Rate Copies . .. _.._ . .... . . .. . .. ... ... ... ... . .. . . ... . . .. . . ... .$ 0.10 each Telephone ... .. .. .. . .... .. At Cost At Cost Fax . . . .. . .. . The above miscellaneous charges shall be limited to reasonable .and customary charges for these items. Billing by\\'adc &Associates, Inc. wall be prepared each biWng period in which services have been rendered. Payments are to be made within 30 days from the date of invoice. Each billing period is one month in duration. This rate schedule is effective for the duration of Wastewater System Rehabilitation Contract A Attachment D Insurance Certificates ...Ill T —eu-99 03: 57P Wade & Associates , Inc . 817 335 1729 P.O5 ACORD„ CERTIFICATE OF LIABILITY INSURANCE DATE"'"'°"" 07/16/99 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION i & R 1nsuranCe Agency, NLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE g y, Inc.. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 6464 Brentwood Stair Rd ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW Suite 101 — COMPANIES AFFORDING COVERAGE Fort Worth, TX 76112-3282 COMPANY A Scottsdale Insurance Company INSURED COMPANY Wade & Associates, Inc . ° Security National 1201 Wakarusa Dr. Bldg D COMPANY Lawrence, KS 66049 COMPANY D COVERAGES ' ' .- ' ... . - , . ' • .. , THIS IS TO CERTIFY THAT THE POLICIES Of INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POUCY PEPoOO INDICATED,NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE SEEN REDUCED BY PAID CLAIMS ME OF WSURANCE POESY NUMBER FDLILY EEECCTVE IIOLICYFAIMl10X LIMITS LEN DATE LMYNOIWI DATE BIWODM'I A�IEERULLWUS/ I GENERAL AGGREGATE I s 1, 000, 00C COMMEOLL GENERALUASLTY CLS610040 06/01/99 06/01/00 ; PRODUCTS i COMPc.AGG S 1, 000, 000 CLASS MAX © COATI PERSONAL S A_DV INJURY s 1, 000, 00C iOWNERS 4 CONTRACTORS POT, ` RSEAr CCwraENCE Is 1, 000, 00C FIRE DAMAGE(Any Die NM I S 100, 00C I [ MED ESP(Any on*pers I $ 1, 000 I AUTOMOBILE UYNTYI I COWSHED SINGLE UM'r 5 r I ANY AUTO 1 1ALLOWNEDALT05 BOCCI IN.URY SCHEDULED W TOO I (Per C.xnl i s SCHEDULED HIRED AUTOS I BODILY ASSN Is 1NONOWN£DALTOS (Per accent J I PROPERTY DAMAGE I S GARAGE LMSIUTY I AUTO ONLY.EA ACGDENT I s AP AUTO OTMER THAN AUTo CAA Y - EACH ACC-DENT 3 r -11 I AGGREGATE E EYCESS LIAMUTY I EACH GCCLFFENE S JM9ALLA FPM I AGGREGATE s I OTHER THAN UMBRELLA FORM E WORKERS COMPENSATION AND LX I 16?yLM5 I ER I B I EMPLoYENA iuTY WC7992670 06/01/99 06/01/00 Le-EAC.IACCDEV. 100, 000 'HE PROPRE1DH XI IHCL I EL CSEASE:OLCLIMIT I s 500, 00C PARTNERSIDE 1.OFFICERS NTVE Igtt `_L DISEASE EA EMDLOYEE ts 100, 00C OTNER I OESCMIP SON Of opetATioNsn ocAnoNSMncLLSNECIL ITEMS Wastewater System Rehabilitation Contract A CERTIFICATE HOLDER „ CANCELLATION ' SHOULD ANY of THE ABOVE DESCRUIED POLICIES BE CANCELLED BEFORE THE WIMIION DATE THEREOF. THE HEUMO COTENANT MlU. ENDEAVOR TO MAIL City of North Richland Hills )0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, 7301 NE Loop 820 Em FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OSUOATION OR LABRm N Richland Hills, TX 76180 of ANY IONO UPON THE COMPANY IT� OR KPRESENTATWCS AYTNWIat REPRESER/Ant ACORD2SS11115) - •ACORD1 C�OR ORATION198E uuT-GU-99 03 : 57P Wade & Associates , Inc . 817 335 1729 P -04 ACORD, 'CERTIFICATE OF LIABILITY-INSURANCE °ts` IROOuCeP I THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE TECHNICAL PROFESSION INSL R4NCE CO HOLDER THIS CERTIFICATE DOES NOT AMEND. EXTEND OR 700 SW JACKSON -702 I ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW TOPEiC4,KS 66603 _ COMPANIES AFFORDING COVERAGE CDI'A Lontmental Casualty Insurance Co INSURED C01./PAN• B WADE S.ASSOCIATES,INC. —-- — ---- - 1201 Wakarusa Dr Bldg D ccMRANY C LaL.rence, KS 66049-1891 oMPAN- D CO CERPERIOD 1ATOC OT IT MTA INPANY RE UI IEMENT TE MOH RfATIHAVE ANY IONTRA T TRETHER DO LIMED P,TH THE POLICYH HIS CERTIFICATE E MAY E ISSUED NOTWITHSTANDING ANY REQUIREMENT TH TERM DR CONDITION OF ANY HE POLICIES OTHER DESCRIBED HER @M:NSU JEST 70 LL THE T TMS CERTIFICATE MAV O DTION OR MUC PPOLICI THE ITS SHOWN MAY HA EC EE THE POLICIES PAID LAIM HEREIN IS SUBJECT TO ALL ME TERMS ENLW$.ON$AND COND41CN5 OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS CO T TYPE OF INSURANCE PoLIO KOMBER POLICY FPFECrIVE POLICY EXPIRATION LIMITS DATE WMmUYVI DATE CUWOO(YY GENERAL IABILITY 3ODB,IN_J`000 a :OMPAE+ENSVE FOAM 9CO3L7 I - PREUSES OPERATIONS PfCPEPTC.'A;E DCC S NEERGROUN° EAPLZSION COLLAPSE N4a0 PnCPCRTV>,M.cE.cc_ s -- S _ PPODUCTSCOMP.ETED OPEN ya PO COVeNED DCC 5 CONTRACTUAL &PO COI E'ED AGO IJEPENOENT CONTRAOrDRS I PERSONA_ . v AGM 5 1 BROAD FORM PROPCR'v DAMAGE PERSONAL INJUPV I • DSRE on6A,Tn • UTO ALL C'W'.ZD ALTOS IP.,,ax vaaa, IcA .OWNED,UPS Pe acece Wr 5 es, Pasiengem HIRED Ar°s PROPER'._AAIACE s NON DeeNED Atr05 • +ARE LIA3ILIn BODILY eu v5 PROPER",2:•MACHt 5 ComeNEC EXCESS LIABILITY EACH SC_=76\CE 3 UM3FEL1 A FORM ADCREGA". C77E9'IAN LMBREL.•FCPII WORKERS COMPENSATION 040 I A45_7-J OTv EMPLOYERS LIABILITY I - A �- E_cEC.AC DENT 5 • FR,ETO0. Nf _ ASE OI Cr OFF,cTRs ADE U EIC 0 EASE E+EMPLD•E_T S Or A Archuects S. Engineers _f.AE 00-613-41-91 _ II 2995 11'2919 SI 000,000 each claim Professional Liability and m the aggregate DESCRIP"OI4 OF OPERA TIONLLOCATlO. NEN¢LESSPECIAL ITEMS l4 asrc.vte:System Rehabilitation Contract A CERTIFICATE HOLDER. ,_ , 'CANCELLATION SHOULD ANY CF THE •OOVc Of5C9115E0 P°vCES BE CANCELLED BEFORE THE City of North Richland Hills E XPArIOR N DATE THEREOF. THE ISSUING CO MPAHT WILL ENDEAVOR TO L 7301 NE Loop 830 30 DAYS wnmEN NOTICE TO THE CERnFICATE HOLDER NAKED TO THE LEFT Nonh Richland HIIIe,TX 76180 RUT FAUIRE TO SUCH NOTICE SHALL IIPOSE HO DBLIGAnOn OR 4AdOn OF ANY KIND Pw. THE COMPANY 175 AGENTS pa neaRESenr.mes •JTHDRaeD REIRBSERI}Lv� , ACORN 2544(1/95) " —a',r/ •• ' R ACORO CORPORATION 7988 .,u -cu-y7 uo: oor wane m Assoc Tates , Inc. 817 335 1729 P.03 ACORD CERTIFICATE OF LIABILITY INSURANCE 07/15/1999 nwuCER (785)843-2772 FAX (785)843-1583 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Calvin, Edd & Kappelman ONLY AND CONFERS NO RIGHTS UPON TIE CERTIFICATE Y HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 1011 Wes tdale Rd. ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Lawrence, KS 66049 COMPANIES AFFORDING COVERAGE ,", American States Insurance CD. Attn C 1. Harmsen Ext 240 A INSURED Wade 6 Associates, Inc. Co B,"Y 2500 W 6th Ste E Lawrence, KS 66049-2401 COMPANY C COMPANY - O COVERAGES - T THIS IS TO CERTIFY THAT THE POLIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSUREDRI ED ABOVE FOR TEE POLICY PERM INDICATED.NOTWTHSTANOING ANY NEOUIRGENT,TERM OR CONECION OF ANY CONTRACT OR OTHER DM WFMT wan RESPECT TO WHJCN TW5 CERTIFICATE MAY 5E ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSAI6 MID CONOMONS OF SUCH POLICIES LAQl5 SHOWN MAY NAVE BEEN REDUCED BY PAD CLAMS CO ITK OF NWYC( FgIOT MRLPp POLICY RFRCTM POLICY EXFEATIOM UNITS LTR DATE pa.OMTI WTI FYI GENERAL Liar( GENERAL AGGREGATE 2,000,000 X COMMERCIAL GENERAL UATHOW PROMOTE.,COMPVP AGG 1,000,000 amps MADE X OCCUR PERSONALS ADV(JURY 1,000,000 A 01E60730563 08/07/1998 08/07/1999 owMRS a CON-RACTORS PROT EACH OCCURRENVE 1,000,000 FRE OAMACE(Anyone v,M ZOO.000 MEO EY.P NM PM psn 10,000 1utns m CONFINED SALE LOAN T X ANY AUTO 1,000,000 ALL OWNED AUTOS BODILY'INJURY SCHEMIL6DAOTDS A 02CC6063335 03/12/1999 03/12/2000 ,NASD AUTOS sooty INJURT NC.HOWNEG AUTOS IP""`°."{ PROPERTY DAMAGE T AMMO{LMPCm AUTO ONLY•EA ACCIDENT AM AUTO OTHER TMAX AUTO ONLY EACH ACCIDENT AGGREGATE [ROSY Dean EACH OCCURRENCE UMBRELLA FORM AGGREGATE one THAN UMBRE.LA FORM WC nTAnr O . OORRIRi CO MIPUnOM MID TORY n LIMITS H1 RMFLOYEN5 LUSH RV EL EACHAwoENT 100,DDO A THE PM0 ETA 0LWC78572930 08/07/1998 08/07/1999 PARTNERSEXECImvE "EL EL US EASE-POUCH LIMIT 500,000- OFFICERS ARE EXCL EL PEEASE-EA EMPLOYEE 100,000 °TREK DESCRIPTION OF°MRATIOWLOCATWS VRHCLILEFRCAL REM ] erption: Wastewater System Rehabilitation Contract A CERTIFICATE HOLDER CANCELLATION NCNO NIT OF TMEMOa MAMMA romanLCRMCsu0 annum! •APpATO OAT!THEREOF.TEE MOWS COMPANY M11.1RII0 AMGR TO OWL 10 CRY'MMVIANOTCS TO TM OIRnWOMI NOLMR ammo TO TIM LPT, City of North Richland Hills PVT IMAM!TO MM"'M MOTCE SMALL Wen`O OMWTOM OR tarry 7301 NE Loop 830 •ANY RING MON KR COMPANY.ITS NlRTM OR REFILEYRiATOEL North Richland Hill , TX 76180 TAn� tACORD264(TM6( 011fORDEORPORFINMIIY Summary Report Cost of Services Study for the City of North Richland Hills, Texas DNIG-N1AXIMUS.INC. 1999 Helping Government Serve the People 13601 Preston Road, Sone 400W North Richland Hills, Texas (972) 490-9990 Table of Contents I. INTRODUCTION 1 II. APPROACH AND METHODOLOGY 3 III. BENEFITS AND POLICY CONSIDERATIONS. .... 5 Appendix A Fee Summary Schedule Appendix B User Fee Costing Reports (Under Separate Covers) I. INTRODUCTION The City of North Richland Hills, Texas, is a full service city government, which provides many services to its citizens and in some cases non-residents. As with cities throughout the United States,North Richland Hills is dealing with difficult issues in increased demands for services and increasing costs fueled by growth. As a result of these pressures, the City must examine all opportunities for enhanced revenues or new revenue sources to avoid cutting valuable City service levels. Accordingly, North Richland Hills engaged DMG-MAXIMUS, INC. (DMG) to conduct a Cost of Services Study to review the City's current costs related to the recovery of fees for services in the City's General Fund. This Summary provides a brief overview of DMIG's findings resulting from the study. User Fee Study The costs of many services currently provided by the City either are or could be recovered from user fees. Revenues from user fees can be an appropriate means of achieving revenue enhancement for local government. Many times one or more of the following conditions exist before a full cost user fee study is undertaken in a city: • Current user fees are set far below the actual cost of providing the services. • No fees are being charged for services that could generate revenue. ♦ Current fee structure and policy have not been set with full knowledge of the relationship between the value of a service and the amount of the fee. Providing certain public services at cost can have numerous benefits to the City and its citizens ♦ User fees are paid by all service users, including those exempt from property taxes. • User fees are paid by non-residents. reducing the burden on City residents. ♦ User fees create a"rationing" of services and allow for the measurement of demand. It is for these reasons that local governments all over the United States are shifting from a near- total dependence on property, sales and income taxes for financing local services to a more broad- based revenue stream. Although there may be political reaction to increasing fees for services that were previously free or heavily subsidized, local governments are becoming aware that user charges can be a more acceptable method of raising revenue than an increase in taxes Summary The User Fee Study presents the results of a DNIG's analysis of the full cost of General Fund services provided by the City of North Richland Hills. Texas. for which user fees are currently being charged or might be considered. By calculating the full cost of these services, including an appropriate share of City-Wide and departmental indirect cost, and comparing that cost to the associated revenues received. DMG has been able to determine the amount of cost subsidy being drawn from general tax dollars in these areas The objective of the study was to provide cost data to be used as a basis for establishing or changing user fees. DMG-MAXJMUS, It C Page I Cost of Services Studs for the Cm of North Richland Hills The full cost of delivering services includes direct labor costs, other direct operating and maintenance costs, departmental supervision costs, and City-Wide indirect costs. The study indicates that the full cost of fee related services are $2,737,740 and that $2,245.142 is being recovered in revenue. The subsidy currently required to support these services is, therefore, 5492,598. Cost Revenue Analysis A summary of the cost/revenue analysis by department is provided in Appendix A. Summary Format The Summary is presented in following sections • Approach and Methodology - A brief description of the approach and methodology utilized to develop the user fee study. • Benefits and Policy Considerations - A discussion of benefit and policy considerations. which should be considered in utilizing the results of a cost of service study. ♦ Appendix A —Fee Summary Schedule • Appendix B—User Fee Costing Reports (Under Separate Covers) DRIG-M.AXTMUS, INC Page, Cost tit Sen toes Study for the City of North Richland Hills II. APPROACH AND METHODOLOGY The approach and methodology DMG staff utilized in the development of indirect cost allocation plans and the comprehensive user fee study developed the full costs associated with providing City services in the General Fund. Costs of services were not limited to direct departmental charges, but rather based on an analysis of the comprehensive costs incurred by the City in providing General Fund services. Total costs include allocation of the administrative and central support activities and other costs not traditionally assigned to departmental budgets. The emphasis of this project was to comprehensively determine the costs of services and match these services to funding sources. Indirect Cost Plan Approach and Methodology The City-Wide administrative indirect cost used for this engagement is provided by a single rate Cost Allocation Plan prepared based on budget data for fiscal year ending September 30, 1999. This approach is consistently applied for all City departments and services, regardless of funding source and allocates costs to departments based on an objective statistic that reflects or correlates to the use of the administrative services provided. User Fee Study Approach and Methodology The primary purpose of the User Fee Study is to document the full cost of providing City General Fund services for which user fees are assessed or could be assessed reasonably. This analysis will allow the City to make a determination of the level of tax subsidy it wants to maintain as a matter of public policy in an environment where the full and actual cost of doing business is known. Fee levels then become a true measure of the City's intentions and not simply a combination of historical or inconsistently applied amounts. Among the tools that DMG uses in all its studies are the principles of governmental cost accounting. This means that a detailed and comprehensive analysis of all the costs associated with the provision of each unit of service is completed. The study utilizes budgeted FY 1999 expenses and revenues, however, adjustments were made to reflect some mid-year changes in staffing, expenses and revenue based on documentation provided by each department. In order to accomplish a tailor-made, departmental cost of service/revenue analysis for the City of North Richland Hills, DMG went through the following stages of research and analysis: • Conducted an analysis of service costs and revenues. including: 0 Interview with key management and operational personnel in each service department 0 Determined the full cost of each service by identifying staff positions that provide the service, the number of units of the service provided in a year. the amount of staff time required for each service and related operating expenses. DMG-MAXIMUS, INC Page 3 Cost of Services Study for the City of North Richland Hills 0 Determined current revenue for each service. 0 Processed the cost of services plan. ♦ Reviewed first drafts with department staff and incorporated revisions. • City management review. • Preparation of final documentation. ♦ Presentation to City. This approach results in a detailed cost of service/revenue analysis that the City will use as a basis for restructuring existing fees and/or implementing new ones. The final results incorporate multiple iterations and fine-tuning of data. We believe the analysis and conclusions to be the best obtainable -- the result of the cooperative efforts of DMG and City staff. DMG-MA` IMUS,INC. Page 4 Cost of Services Study for the Cay of North Richland Hills III. BENEFITS AND POLICY CONSIDERATIONS Benefits of Indirect Cost Allocation Plans There are several benefits that the City will derive from the cost allocation plans that adequately and consistently document administrative Indirect costs. Benefits include documenting the maximum allowable administrative transfers to the General Fund, allowing for the recovery of indirect costs from State and Federal grants and contracts, a more comprehensive and consistent cost accounting capability in determining the full cost of City services and the cost plan can form the basis of cost/benefit analysis particularly for administrative services. Benefits of User Fee Study The User Fee Study will provide the City with several benefits including a knowledge of current activity costs which will provide a bench mark for the future, increased revenue from existing fee areas, revenue from new fee areas and staff utilization information. The study can be used as a basis for prioritizing resource utilization. Pricing Approaches The basic theories behind user fees are that any service provided for a specific individual or group should not be paid from general taxes, that services provided to non-residents should not be paid from general taxes, and that beneficiaries of a service should pay for the service. Keeping these theories in mind, setting fees is essentially equivalent to establishing prices for services. In the private sector, prices are usually set in a manner that is expected to maximize profits. Since making a profit is not an objective of the City in providing services, it is commonly felt that fees should be established at a level that will recover the cost of providing each service. However, there are circumstances in which It might be regarded as a reasonable policy to set fees at a level that does not reflect the full cost of providing the service. Cost does not necessarily equal price. Therefore, it is important to discuss some of the ramifications of these non-cost factors so that the role of the cost figures may be placed in proper perspective. Demand-Oriented The price charged for a service affects the quantity demanded by potential users. In many Instances, raising the price of a service results in fewer units of service being demanded. And, the unit cost of a service is affected by the volume of that service produced. This poses a special problem for the City when attempting to set fees on a basis that will recover the full cost of providing the services. As noted above. the unit cost of a service may rise or fall depending on the volume produced. and that volume may depend on the volume demanded. which, in turn. may depend on the fee charged. Fees charged for recreational services provide a good example of this concept. Quite reasonably, children, senior citizens and others with limited means may discontinue using a recreational facility if fees are raised significantly. They may regard the services as desirable, but not essential, and find other means of recreation. The resulting decrease in volume would then increase the unit cost, a situation that would require DMG-NIAXIMUS, IFC Page 5 Cost of Sery ices Studv for the City of North Richland Hills additional fee increases. Some services' fees, however, probably will not be responsive to volume demand because the services will be used regardless of the fees charged. Society Oriented User fees are often established on a principle that requires those who use the service to bear the cost of producing it. Although this principle is firmly established in the private enterprise system, there may be City activities for which it is regarded as inappropriate. Accordingly, it may be preferable to set fees for some services below full cost. Consequently, the ramifications of a subsidization policy should be fully understood. Subsidies are provided for two basic purposes. The first is to permit an identified group (e.g., senior citizens, students, public assistance recipients) to participate in services which they might not otherwise be able to afford. This is a legitimate function of government, assuring all citizens' access to important services without regard to their ability to pay. While such subsidies could be granted on the basis of a means test (not all senior citizens are economically deprived), ease of administration and concern for dignity often suggest offering particular subsidies to broad groups that may include many who are able to afford the full cost of the service. Such subsidies may be achieved either through rate structures (i.e., charging lower fees to certain groups for common service) or through reducing fees for services most likely to be utilized by particular groups. The second purpose of subsidies is to provide services that may benefit those not qualifying as immediate recipients. For example, code enforcement inspections ensure compliance with City zoning ordinances. Ordinances are designated to safeguard communities from deteriorating properties, which ultimately impact the homeowner by lowering property values and causing possible health and safety problems. In this case and similar cases, it may be regarded as appropriate to spread the cost of services over the large base of potential beneficiaries Economic Incentives It may be desirable to use fees as a means of encouraging certain activities or patterns of use. For example, setting a relatively high fee for scarce resources such as water may encourage conservation. Inexpensive products or services, on the other hand, often encourage waste. There are several ways to modify patterns of use. It may he desirable to shift the time of day or season in which services are in greater demand. If spreading out a peak load, for example, results in reducing the need for more capacity, perhaps savings could be achieved that would justify a lower rate. Changing fee structures, through offering lower rates during off-peak hours or seasons, may also change usage patterns. Competition Oriented .Although the City may monopolize certain services within its boundaries, there are many instances of competitive pressure, which contain the ability to raise fees. There may be in the private sector alternatives to using City services. For example, instead of attending a recreation program at a park. citizens may go to a movie or watch television. DNIG-MAXIMUS, INC Page 6 Cost of Sen Ices Studs for the City of Nonh Richland Hills When there are alternatives available, the City may decide the private sector or another governmental entity can provide cheaper and more effective service, thereby eliminating its role m a particular service area. In this manner, competition may inhibit full recovery of costs, but at the same time, it also gives the City the option of reducing non-essential services and reducing City costs. Cost Oriented The most straightforward alternative includes those services where it is appropriate to recover costs or generate revenues in excess of costs. Typically these services have traditionally and historically recovered full cost and there is a consensus that these services should be entirely user fee supported. Pricing Policy Matrix As the City determines user fee policy for each department and each individual fee area, it may be helpful to consider the following decision matrix. y� Who Entire Primarily the Primarily the The Benefits Community Community Individual Individual and also the and also the Only Individual Community 'tom:;fr. 14510, ui7h , t d' ;g u4 x ?'iii• ^17f Pricing No Cost Variable Partial Average Method Pricing Overhead Cost Pricing Pricing/or Market lobBs R �- x -` o x3Y) `° *get::,: *� r^ • 3 r tal a ar. 4 ryry YYSSYyJ� l - Conclusion This concludes the Report Summary. The indirect cost allocation plan and detailed user fee studies have been provided to the City as separate documents DMG-MAXIMUS, INC. appreciates this opportunity to be service to the City of North Richland Hills, Texas in the identification of the City's costs of services in order to update user fee charges. We welcome the opport unity to provide any clarification or additional information on our findings that the City may require. DMG-MAXIMUS,INC Page 7 Cost of Services Study for the Cu) of Nonh Richland Hills Appendix A Fee Summary Schedule D MAXIMUS City of North Richland Hills,Texas user Fee Study %of Cost Cost Per Revenue Fee Services Coat Revenue Difference Recovery Units Unit Per Unit Parks and Recreation Department Class Programs S 313.050 S 208.500 5 104.550 66 6% 8848 S 3199 S 23 30 Resident ID 9884 9 560 24 99 7% 1,912 5 01 5 00 Non-Resident ID 1,159 4.170 13 011 359 8% 139 8 34 30 00 Visitor Pass 6,125 6,850 1725 Ill 8% 1,708 355 401 Resident Fitness 38907 36 150 2,757 929% 977 3982 3700 Non-Resident Fitness 4,624 4700 (76! 101 6% 53 8725 8868 Softball League 145,654 73,600 72 054 50 5% 230 633 25 320 00 Volleyball League 48.609 17835 30,774 367% 123 39520 14500 Basketball League 13,165 5810 7855 42 6% 17 774 41 330 00 League Tournaments 13511 7,500 6.011 555% 50 2702_2_ 15000 Recreation Center Rental 38,596 17,950 20,646 465% 702 5498 2557 GymRental 4684 2.500 2.184 5340 90 5204 2778 Picnic Rutty Rental 12:91 1860 10431 151% 372 3304 500 Held Rentals 5.724 2,950 7.774 565% 260 2009 1135 Sand Volleyball Rental 712 100 612 140% 29 2455 145 Daddy-Daughter Dance 14.921 6,000 8,921 402_% 1800 1492_ 600 Teen Dances(61 15,381 18000 2881 84.5% 900 17 09 14 44 Corporate Challenge 34835 12,000 7'235 35 1% 13 2,633 46 923 08 Hook a Kid on Gulf 8.355 4.500 3,855 53 9% 45 18567 10000 Hook a Kid on Goll League 3,409 2.750 659 80 7% 30 113 63 91 67 nrscA Cernfication 21,313 200 21.113 09% 700 3045 02_9 Environmental Services Annual Licenses $ 7,067 S 18.625 $ ;115581 2635% 2,750 $ 257 $ 677 AdoptionFees 30,794 5.675 25,119 184% 800 3849 709 Impoundment 94 696 45.000 49,696 47 5% 2,180 43.44 20 64 Crematorium 1,818 2.500 (682_1 137 5% 30 6060 8333 Food Service Penmts 144,923 51,702 932_2_1 35 7% 235 61669 22001 Seasonal Permits 1,120 1,000 120 893% 10 11200 10000 Mobile Food Unit 1 961 1,800 161 91 8% 18 108 94 100 00 Waste Haulers 2_871 3,100 (2229 1080% 31 92.61 10000 Swimming Pool 4,270 4000 270 93 7% 40 10675 10000 Food Managers School 12,042 8000 4042 664% 800 1338 1000 Public Works Street/Drainage lnspaonun Fees * $ 56,839 5 59.672 S t2,8331 105 0% 1989067 S 003 S 003 Excavanan Fee 120 15 105 12 5% 1 1_000 1500 Street Sign Fee 3,309 1430 1.879 43 2% 22 150.41 6500 Street Cut Repair 6.494 2.330 4,114 366% 317 _049 751 Prelrmnmv Plat •s 4,163 - 4 163 30 138 71 - Final Plat 22,575 - 22.575 76 39]04 - Bluehne Map Copy 56 30 26 53 6% 6 9 33 5 00 Conwctun Plan RU icy, " 412_51 - 41,251 220 18750 - Police Impound Fee, $ 106 939 S 101,500 5 3.439 96 8% 1 455 $ 73 50 S 7113 Auto Aucnon Fees 12041 48000 1359591 3986'4 178 0765 26966 Fingerprint Fees 1 458 3,320 (1 8621 227 7% 332 4 39 10 00 Fire Burning Pent*" S 1,720 S - S 1 726 3 S 575 33 5 - Da7 Care Inspections" 2348 - 2 348 14 16771 - City of North Richland Hills,Texas User Fee Study e of Cost Cost Per Revenue Fee Services Cost Revenue Difference Recovery Units Unit Per Unit Hospital Inspections" L348 - =,348 I 2 348 00 EMS Transports 593410 483 515 109,895 81 5% 1.631 36383 29645 CommemelLE 100000** 2.474 - 2,374 18 13744 - Comm LE500000** 5264 - 5,264 25 2_1056 - Comm LE1M"* 1685 - 1.685 8 2_1063 - Comm GTIM" 2.105 - '_,105 10 2_1050 - Plammua5 Sc Inspections Certificate of Occupancy S 5,433 S 1800 S 3633 33 1% 60 5 90.55 5 3000 Contractor Registration 19,112 70,775 151663' 370.3%'0 1.111 1720 6370 Temp Vendor 359 950 15911 264.6% 10 35 90 95 00 Temp Outdoor/Sale 107 100 7 93.5% 3 35 67 33 33 Garage Sale 11.703 6,795 4,908 581% 1,359 861 500 Weekend Advert 107 500 1393' 4673% 10 1070 5000 Special Event 835 - 835 00% 21 3976 - Grade/Excavaion 764 360 404 47.1% 12 6367 3000 RESID LE 500 677 150 527 22_2_% 7 9671 2_143 RESID LE 2000 3.128 1116 1,812 439% 23 14035 6157 RESID LE 25000 8.582 8.489 93 98 9% 43 199 58 197 42 RESID LE 50000 2,403 5,047 (2.6431 209 9% 10 24040 504.70 RESID LE 100000 17 917 55,295 (37,378; 308 6% 55 325 76 1 005 36 RESID LE 500000 80,204 264,597 ,184,393' 329 9% 212 378 32 1,248 10 COMM LE 500 5d92 2,300 3,092 417% 34 158 59 67 65 COMM LE 2000 2.125 477 1.648 22.4% 8 265 63 59 63 COMM LE 225000 20.151 11 761 8,390 58.4% 48 419 81 245 02 COMM LE 50000 7364 6,611 753 898% 13 56646 50854 COMM LE 100000 21609 48 915 27,906' 232 8% 18 1,167 17 2,717 50 COMM LE 500000 49,758 43.286 6472 870% 25 1990.32 173144 COMM LE IM 24,964 30,776 15812! 1233% 8 3,12_050 3,847.00 COMM GT IM 59,102 161,697 ,102,595, 2736% 10 5,91020 16 169 70 Commercial Electric 5,218 9529 (4,311! 182_6% 30 17393 31763 Temporary Electnc Pole 286 180 106 62 9% 11 26 00 16 36 Temporary Electric Power 2277 2.400 (123 1054% 84 27 11 28 57 Etc Sic Change 6157 2.908 3549 45.0% 137 3453 15,55 Mobile Home Elec 1,022 465 557 45 5% 31 32 97 15 00 Sign Electric 466 199 267 427% 15 3107 13 27 Mist Electnc 4,681 2,799 1,882 59 8% 134 34 93 20 69 Electric Remodel 14.668 24 209 '9 541) 165.0% 200 73 34 121 05 New Commercial Plumbing 7520 18,771 ,11251, 2496% 32 235 00 58659 Lawn Irrigation 7,011 3,885 3.126 554% 259 2_707 1500 Water Heater 1.281 1252 1_9 977% 46 2735 2722 Sewer Line 14040 1.437 1397' 136_2% 38 27 37 37 82 Muc Plumbing 15,735 12,635 3,100 80 3% 249 63 19 50 74 Above Ground Pool 1 187 650 537 548% 13 9131 5000 Below Ground Pool 19 016 17400 1 616 91 5% 1I0 163 93 150 00 Spa1loc Tub 509 210 299 41 35 7 72 71 30 00 Grease trip 547 450 97 82 3% 11 49 73 40 91 Accessory Bldgs 9261 297' 0 289 32_1% 143 6476 2078 Carport/Garage 783 1 825 '1042, 233 1% 20 3915 91 25 Dcck1Pano 631 672 WE 10655 18 35 06 37 33 Conrece7laxork 1731 4657 2926 '_690% 41 4222 11359 Demo/M[aneout 12_02 750 452 624% 17 7071 4412 Fence 10763 1710 3053 716% 279 3856 27 63 IN DishGill Tinier 285 84 201 295% 3 55 00 2800 City of North Richland}ills.Texas F er Fee Study . of Cost Cost Per Revenue Fee Semces Cost Revenue Difference Recovery Units Unit Per Umt Retaining Wall 464 636 11721 137.1% 8 5800 7950 Tent 523 480 48 909% 14 3771 34'9 Other Miscellaneous 2,117 6,828 14,7111 3225^a 51 4151 13388 Canopy/Proj Sign 443 300 143 67 7 ff 5 88 60 60 00 Monument Sign 1033 850 183 82 3% 15 68 87 56 67 Pole Sign 4,854 6566 (1712, 1353` 50 9708 1313' Roof Sign 191 - 191 00%c I 19100 Wall Sint 7,089 14.637 17,548) 2065^a 98 7234 14936 Portable Sign 14 599 4 075 10,524 27 9% 204 71 56 19 08 Grand Opening Sign 1,731 - 1.731 0,0%n 24 7213 - NewSubdivisionSign 528 700 11721 1326% 7 7543 10000 Major Development Sign 443 550 (107) 1242% 4 11075 13750 Subdivision Nameplate 191 100 91 52_4% 1 19100 10000 Annual Day Care Insp 2 455 590 1,865 24,0% 14 175 36 42 14 Annual Hospital Imp 2 348 - 2.348 0 0% 1 2,348 00 - Fire Alarm System 4.659 1,800 2.859 38 6% 30 155 30 60 00 Controlled Burn Permit 1.833 600 1,233 32 7% 3 611 00 200 00 FixedFne System 823 660 163 802% 11 7482_ 6000 New Comm HVAC 8622 19.306 00.684'1 223.9% 35 '4634 551 e0 Mhsc HVAC 28645 19.112 9,733 663% 165 17482_ 11583 Plat Applications 112 515 8,630 103,835 7 7%n 82 1 372 13 105 85 Amended Plats 1146 174 972 15 2% 38200 5800 Zoning Applications 23,764 6,300 17,464 26 5% 2 1 131 62 300 00 Site Ran Appics ins 5,974 1,125 1,849 188% 1.19480 2_2500 PD Application 9,559 2400 7,159 251% 1,19488 30000 SUP Application 9,616 2700 6 916 28 1°. 1,063 44 300 00 ZBA Application l Comm) 11.856 1,255 10,601 106% 1693.71 17929 ZBA Application(Rest 52506 3,100 49,406 59% 3 1,693.74 10000 Landscape Renew 11,255 375 10,380 7 8% 5 2 251 00 175 00 SignRenew 4,501 350 4,151 78% 2 '25050 17500 Sale of Zoning Ord 370 1.500 11,130) 405 4%r 100 3 70 15 00 Sale of Subdiv Regs 184 500 (316, 271 7% 50 3 68 10 00 Sale of Blue Line Copies 610 350 260 57 4%r, 70 8 71 5 00 Zonme Verifications 1 204 390 814 32 4% 26 46 31 15 00 Remspections 1,031 2070 110391 2_008% 30 2644 5108 library Non-Resident Sen ices S 26,823 S 9,888 S 16,935 369' 824 S 32 55 S 12_00 Communications Video Sernces Fee $ 1 711 5 2_000 S (2691 1155`1 100 $ 1731 $ 2000 Video Tape Fee 2749 2 000 749 72 817 108 25 45 1S 52 Total Fee Services 52_737740 52_245.142 S 492 598 8205 *Fee based upon pencntage ut construction valuation **Costs transferred to Planning and Inspec nuns Department Appendix B User Fee Costing Reports (Under Separate Covers) D MAXIMUS Library Needs Assessment and Study for the North Richland Hills Public Library March 1999 prepared by PROVIDENCE Associates Inc Library Planners Consultants 2501 Mesquite Denton, Texas 76201 940.898.0300 telephone 940.898.0201 telefax launeds @flash.net email Table of Contents page EXECUTIVE SUMMARY Impact of the Public Library 3 History and Legacy of the Public Library 5 Planning in North Richland Hills 6 Usage of the Public Library 8 General Trend Affecting an Evolving Society 9 The Impact of Ongoing Changes in Society 10 Library Values and Service Guidelines 1 I North Richland Hills Library Services 12 Comparisons with Peer Libraries 16 Library Space and Location 22 The Existing Main Library Facility 23 Space Needs and Options for Meeting Twenty Year Space Needs 25 Parking Needs for a Public Library 29 Estimated Capital Costs 33 Operational Cost Projections 37 In Conclusion 39 Charts 1 —Peer Comparisons—Population Served 17 2—Peer Comparisons—Total Operating Budget 18 3 —Peer Comparisons—Operating Budget Per Capita 18 4—Peer Comparisons—Total Holdings 19 5—Peer Comparisons—Holdings Per Capita 19 6—Peer Comparisons—Total Circulation 20 7 —Peer Comparisons—Circulation Per Capita and Turnover 20 8 —Peer Comparisons—Staff 21 9—Peer Compansons—Staff Per Capita& Circulation Per Staff 21 Tables 1 —Library Building Costs Comparing National and-Texas Experience 33 2—Library Building Addition/Renovation Cost Comparing National and Texas Experience 33 3—Capital Cost Estimate for New North Richland Hills Public Library Option Four 35 4—Capital Cost Estimate for New North Richland Hills Public Library Option Five—Concept One 35 5 —Capital Cost Estimate for New North Richland Hills Public Library Option Five —Concept Two 36 Appendices A—Comparative Analysis Data B —Twenty Year Space Projections C—Engineers Reports D—Public Library Construction Costs 1981 through 1998 North Richland Hills Public Library Needs Assessment and Study EXECUTIVE SUMMARY USAGE OF THE PUBLIC LIBRARY People of all ages and backgrounds are using public libraries more than ever. According to a 1998 poll conducted by Gallup,sixty-seven percent of American adults went to a library at least once,up from the fifty-one percent in 1978.When asked about electronics, only eight percent believe the computer will render libraries obsolete. This national trend is reflected in North Richland Hills as evidenced by a comparison between fiscal 1997 and fiscal 1994- ♦ Circulation rose almost 27,826,a gain of 7.6 percent; • In-library use of materials increased nearly 45,000, a rise of 28.7 percent; • Reference questions answered was up almost 13,700, an increase of 45.1 percent; and • Library visits increased a total of over 33,300, a gain of 17.8 percent Library usage in NRH is increasing; outpacing population gains the City is experiencing. COMPARISONS WITH PEER LIBRARIES From the comparative data with fifteen peer libraries: ♦ Collection holdings of 1.91 per capita ranks tenth; ♦ Circulation per capita of 7.2 ranks sixth; ♦ Per capita budget of$19.27 also ranks sixth; • Per capita budget for library materials of$3.37 ranks fourth; and ♦ Population per 1-1 F staff for every 2,537 residents ranks eleventh. While collections and staffing levels below average,budget levels indicate the progress is being made. To achieve a level of excellence,North Richland Hills should strive to reach the: • Holdings per capita of a Grapevine (3.0 items); • Circulation per capita of Allen(9.41) or Farmers Branch (10.81); • Staff per capita of Bedford(1,579) or Duncanville(1,705); • Library materials budget per capita of Grapevine ($5 92)or Hurst($3.95); and ♦ Operating budget per capita of Richardson ($27.64) or Hurst$29.28). LIBRARY SPACE AND LOCATION The present building to small to meet current needs, soon undersized by more than 11,000 square feet(SF) Based upon the services,an increasing population,and additional usage, we project these future space needs: ♦ By the year 2003,North Richland Hills will need 42,120 SF; • In the year 2013 the space needs will reach 53,325 SF; and • Twenty years hence the City should have 56,755 SF of public library space. North Richland Hills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY-Page 1 The consultants project the year 2018 needs of the Library as follows: • Collection size of 225,000, or three items per capita; ♦ Seating at tables,PCs, study carrels, and the like for 224; ♦ Program and meeting space with 178 seats; • Computer training space 15 seats; and ♦ Usage of 750,000 annual circulation, or ten items per capita In order to meet this anticipated growth and demand there will be a need for: ♦ One new Library building in the range of 55,000-60,000 square feet; ♦ Parking for 150 to 175 vehicles; and • A staff of 50.0 to 52.01•I h. The current Library is 31,000 SF and the current staff complement is 22.4 FTE Regarding location, a site one to two miles north of the current location is recommended.The expansion of 1-820, coupled with major population growth in the north half of the city, are the two primary reasons to move away from the present site. THE EXISTING MAIN LIBRARY FACILITY The consultants analyzed the existing building and site: ♦ Estimated load bearing capacity is adequate for normal library live load needs; ♦ The mezzanine has floor load capacity of 100 pounds per SF, office type expansion; ♦ Horizontal expansion of the building is possible Into the existing parking, • Internal expansion possible if other functions moved and entire complex used as Library, • There will be a need to replace the remaining two rooftop air handling units, ♦ The existing under-carpet cable must be replaced as it is a safety hazard; ♦ Existing lighting inadequate,extensive lighting modifications and additions required; • Existing electrical service equipment is outdated,no longer manufactured;and • There is currently adequate parking at the existing site. The building as a building is in good shape; as a library there are several shortcomings: ♦ The interior column and wall structure forces unsatisfactory layout of bookstacks and seating, reducing capacity and impacts negatively on usage and productivity; • The Children's Services area far too small, shape forces inefficient layout; ♦ The Children's Service program room is poorly lighted and unappealing; • ♦ There is no large meeting space,e.g. a space seating at least one hundred persons; ♦ Too many fixed-wall spaces offices/workrooms-compounding inefficiency; ♦ The color palette of the building, within and without, is dull arid uninteresting; and ♦ Building neanng capacity, future growth achieved at expense of less and less functionality. In summary, we believe the building, while having served the needs of the Library fairly well the past several years, is not the building for the next century. SPACE NEEDS AND OPTIONS FOR MEETING TWENTY YEAR SPACE NEEDS The consultants recommend North Richland Hills have 57,000 SF of space. There are five options available. We present each with their pros and cons. 4 North Richland Hills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY-Page 2 North Richland Hills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY-Page 3 Option One Existing building would be renovated and expanded in one of three ways: • Additional space,about 26,000 SF, achieved by extending building to the west, absorbing eighty to ninety existing parking spaces; ♦ Use the mezzanine and have a slightly smaller westward expansion at the main level; or ♦ Utilize all of the existing building,relocating other users,with an even smaller westward addition of new space. The location is now distant to a high percentage of residents of the city. As growth continues north it will become distant to a greater number of persons.The expansion of 1-820 will make the site difficult to reach and potentially dangerous, especially for young persons and senior citizens. The expansion of the freeway will result in north wall of Children's Services being within fifteen to eighteen feet of high-speed traffic. Option Two Renovate and expand the existing building and build a branch library north of 1-820. The branch library should be at least 10,000 SF: the additional space for the "main" library would be 16,000 SF.This option would not result in as much parking loss as Option One, and would place library service closer to those who live north of 1-820.There would be a greater first cost than Option One as land would be needed for the branch library and a new, standalone building coupled with expansion/renovation of the existing structure would cost more than Option One.The annual operational costs would greatly exceed those of a single building.The consultant estimates the budget would be twenty to twenty-five percent higher than a single building option. Option Three Option Three similar to Two,there would be two buildings.The current facility renovated,not expanded The second building 26,000 SF, resulting in two buildings of about the same size. The major advantage over One and Two is the provision for "North of I-820" residents with more library service than a branch library, and eliminates to a considerable degree the distant problem. However, there would be service functions/collections which would require a trip south of 1-820. The option would probably cost less than Option Two since there would be no expansion of the current facility.There would be greater land costs for a site for the new building - a site of about 104,000 SF would be needed compared to 40,000 SF needed for the branch library.The biggest drawback to this option is the matter of the annual budget,estimated to be thirty-five to forty percent over a single building plan. Option Four This option calls for one facility of 57,000 SF located north of 1-820.We believe this is the best option for the next twenty years. One building will be less costly to operate. Although first costs may be highest of the four options the operational budget savings will make up that difference within eight to ten years. In a large new building,with all of the collections, information technologies, and staff in one place, located one to two miles north of the freeway, quality library service will be closest to the total City population of the other options. We recommend Option Four,either as a standalone building or as part of the Town Center development(Option Five). North Richland Hills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY- Page 4 Option Five The most intriguing option and potentially the most exciting and cost effective. As understood by the consultants the Library would occupy space in a new building which would be one of several (over time)in a development known as Town Center. Two concepts are being considered: ♦ Library lease most of two-level structure,balance of space used by other City functions, and if Library's need for more space should materialize it would expand into the balance of space; or ♦ Library would build and own most of a two-level structure, if Library's need for more space should materialize, it would expand into the balance of the facility. Parking controlled by developer,located immediately behind the structure,necessitating a need for an entrance both from the parking and a street entrance. The consultants participated in a planning charette and are convinced the Town Center is a viable option provided the following issues are resolved favorably for the Library: ♦ Site located on a"main" street within the center; ♦ Parking include the recommended number of Library spaces with at least fifty percent of identified as Library parking and appropriately controlled; ♦ Control over selection of design architect for space it will occupy, ♦ Control over design of shell space if lease concept is pursued; and ♦ Budget allocated for construction (or finish-out space in the lease concept), furnishings and equipment, information technologies, and owner costs is adequate. Given a favorable response to the above, consultants recommend Option Five. ESTIMATED CAPITAL COSTS On the basis of average costs per square foot for new construction to bid in 1999 and in the year 2000 for furniture,equipment, and information technology, the consultants estimate the cost of an all new 57,000 square foot Library have been projected.These projections assume a standalone building -Option Four as descnbed above. Capital Cost Estimate for Option Four The cost estimates for Option Four are: Site acquisition $640,000 Site development,construction, landscaping,parking at$1 12.00 per SF 6,384,000 Furniture, fixtures, and equipment at$19 40 per SF 1,105,800 Fees at ten percent 748,980 Information technology at$10 00 per SF 570,000 Owner costs at two percent 176,175 Contingency at ten percent 880,880 GRAND TOTAL $10,505,835 Capital Cost Estimate for Option Five - Concept One (City Leases Building) If North Richland Hills should elect Option Five,the Town Center, the consultants estimate capital costs for both Concepts One and Two. North Richland Hills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY-Page 5 North Richland Hills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY-Page 6 In Concept One,developer provides land and building shell designed and built to Library specifications,Library would fund fetish-out,much like a traditional spec office building leased to a tenant. Once completed, the Library would then enter into a long-term lease for the space. The cost estimates are: Site acquisition $0 Construction finish-out at$30.00 per SF 1,710,000 Furniture, fixtures, and equipment at$19.40 per SF 1,105,800 Fees at ten percent(City pays one/half for control purposes) 319,030 Information technology at $10.00 per SF 570,000 Owner costs at two percent 74,100 Contingency at ten percent 370,485 GRAND TOTAL $4,149,415 Capital Cost Estimate for Option Five - Concept Two (City Owns Building) In Concept Two the developer would provide the land and the parking, Library responsible for balance of design,construction, furniture,etc. The costs for Concept Two of Option Five same as Option Four except no site acquisition or parking costs Site development, construction, and landscaping at$107.00 per SF $6,099,000 Furniture, fixtures, and equipment at $1940 per SF 1,105.800 Fees at ten percent 720,480 Information technology at$10.00 per SF 570,000 Owner costs at two percent 169,905 Contingency at ten percent 849,535 GRAND TOTAL $9,514.720 OPERATIONAL COST PROJECTIONS A larger building will require an increase in the annual operational budget. Even if there is no additional space the projected growth of the City and the increase in usage(although without the added space increased usage will be much less)the budget will need to be increased each of the next twenty years. The Library's operational budget has been increased the past four years percentage-wise as follows: • Salaries a gain of 15.9 percent; ♦ Library Materials increased 35.8 percent; • Other down 14 0 percent l; and • Total Increase of 31.6 percent. The Library budget has averaged annual increase of 7 9 percent-a commendable record. On a per capita basis (population of 54,290): ♦ Library materials per capita-$2.98; and ♦ Total operating budget- $19.35. North Richland Hills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY-Page 7 As good as the recent past has been the future will need to be much better if the NRHPL is to provide the library and information services City residents and business establishments will need. The projections are in current year dollars and are based upon populations of: ♦ 1999-2000 -55,000; and ♦ 2008-2009-70,000. Operational Budget Projections Year Salaries Library Per Capita Total Materials Other Total Materials Per Capita 1999-00 $968,000 $190,000 $200,000 $1,258,000 $3.45 $22.87 2009-10 1,297,000 290,000 330,000 $1,917,000 4.14 27.39 Staffing needs of 40.6 P 1 h in ten years,an increase of 18.2 over the current level (there would be 12.5 professionals, a gain of 4.5 over present staffing). The $290,000 library materials budget would enable the Library to acquire 10,360 Items per year(adjusted for inflation) compared to 9,500 now. CONCLUSION North Richland Hills is a city with a future. It has invested in planning with a new municipal building and an outstanding parks and recreation program. Now, it is time to make a major investment in its public library to meet the challenges and opportunities the next century holds The future belongs to those who plan for it! 1 Between FY 1994 and 1997 the City established two internal service funds,for computers and telephone service. which added$73,397 to the Library's budget.Without these accounting changes the Library's"other"operating expenses have declined over the past five years. North Richland Fills Public Library Space Needs Assessment and Study EXECUTIVE SUMMARY- Page 8 North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY Thirty years ago most people thought change would mean more of the same, only better. That was incremental change and to be welcomed. Today, we know in many areas of life we cannot guarantee more of the same. We cannot even predict with confidence what will be happening in our own lives. Public libraries are the embodiment of the democratic ideal. They are uniquely democratic institutions. The value of libraries as a critical component of a democratic society is thoroughly engrained in our national psyche. We are now in the midst of a third great wave of expansion of public libraries in this country. ♦ The first period of rapid growth was the result of Andrew Camegie's vision and largess, his belief in the value of the pubic library in the development of a nation was steadfast; ♦ The second period occurred during the third quarter of this century --the result of the rapidly expanding and moving population of the United States -- suburban growth, college and university expansion, and LSA (Library Services Act) and LSCA (Library Services and Construction Act) governmental support contributed to this period; and ♦ The third wave of tremendous growth in our public libraries is now underway, a period marked by the expansion of the capabilities of libraries to access and deliver information via electronic-driven technology -- never before has the opportunity been so great for libraries. The stakes are high. To wit: • Increasingly diverse constituencies are demanding increasingly diverse collections; • Interdisciplinary research is becoming the norm; • Expensive technology threatens already overtaxed library budgets; and • Fee-based services and commercial contracts which may limit access to particular groups could result in a society of information rich and poor; High stakes imply a high return • The opportunities for libraries to fulfill their mission on a grand scale are real; ♦ The delivery of information to poor, inner-city populations in the same quality and time as that received in wealthy settings addresses issues of equity like never before; North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc Engineers-Architects Page I • The access to huge collections by small libraries brings resources heretofore undreamed of to their constituencies; and • The sharing of library resources over great distances break down barriers to learning. Public library services have traditionally been provided without fees or user charges because of the accepted notion such services benefit the community more than they benefit the individual user. In other words,public library services are viewed as a public good, meaning the services are not always but"usually provided by government for consumption by the general public."' Public goods have two defining aspects: • Public goods possess a"non-rival consumption"aspect, i.e.,the availability of the good to all is not reduced by any one person's consumption of the good; and • Public goods have a"non-excludability" aspect in that there is no way to effectively restrict the benefits of public goods to those who directly pay for them. y t Moffat,D.W. Economics Dictionary,2nd edition New York,New York,Elsevier,c1983. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 2 IMPACT OF THE PUBLIC LIBRARY There are a great number of impacts which public libraries have on their cities. These impacts are sometimes economic in nature and sometimes less directly so, but all add to the quality of life of the city. The public library has been found to increase property values in a community After extensive research,2 El Dorado County, California officials found that studies in a number of locales nationwide indicated libraries, if maintained and administered well, increased property values in the communities they serve. There are a number of reasons for this phenomenon: ♦ Increased attractiveness of the area as a place to live; ♦ Improved cultural, educational, and recreational opportunities for residents; and ♦ Increased property values because the existence of libraries increases the city's (or county's) capacity to draw businesses, home buyers, tourists, and others to the area. The ability of a public library to serve as an "attractor" for business is another example of economic impact. It is no myth that when major corporations consider a new business location the presence of good public library service is one of the criteria used in determining the prospective location's quality of life. The existence of a good public library in a city adds to that city's quality of life, thereby increasing it's attractiveness to business, thereby aiding economic • development. Public libraries also create significant impacts by promoting literacy and offering space for classes, providing the necessary resources and training for literacy providers,and by raising awareness of the problems associated with illiteracy. A literate community is one which can be employed at higher-skilled,better paying jobs. If the public library facilitates this employment, • the impact its services have had are considerable. Not only have individuals learned to read, they have been able to better their economic standing. • Providing job-seeking resources is another important economic development service public libraries provide. By building collections which teach resume writing and interviewing techniques and which help individuals explore alternate careers, offering access to the classified • sections of out-of-town newspapers, and making the Internet and the employment opportunities therein available, the public library is a key resource for those seeking to change jobs or careers.3 2 Cooper,I.M.and M.C.Crouch. "Benefit Assessment Helps Open Doors of One Cash-Strapped California Library" American Libraries,February, 1994. 3 Abend, Karen and Charles R McClure,Ph.D "Recent Views On Identifying Impacts From Public Libraries" Public Library Quarterly,Vol 17,Number 4,c1998 North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc Engineers-Architects Page 3 In their book,FUTURE LIBRARIES,authors Walt Crawford and Michael Gorman• offer "Five New Laws of Library Science," a reinterpretation of S. R. Ranganathan five laws first published in 1931. Crawford and Gorman's new laws are: • Libraries serve humanity; • Respect all forms by which knowledge is communicated; • Use technology intelligently to enhance service; • Protect free access to knowledge; and • Honor the past and create the future. These "laws of library science" offer a framework within which libraries can foster democracy and meet the future in a positive, meaningful way. They provide a tool which enables all to think about libraries and library services clearly and rationally. They can form the basis for the future of the delivery of information services for the North Richland Hills Public Library (NRIIPL) as the City and the Library move forward into the next century. The public library of North Richland Hills has a commendable record of striving to provide a good level of library service within limiting resources and a building which was never intended to be a library. In the years ahead improvements are called for. These improvements will materialize if the necessary support and financial resources of the City required for a responsive level of service to an urban population are provided and the proper facility(ies) is(are) in place. • 4 Crawford,Walt and Michael Gorman. FUTURE LIBRARIES' Dreams,Madness and Reality, Chicago,American Library Association, 1995. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 4 HISTORY AND LEGACY OF THE PUBLIC LIBRARY Public libraries are an American invention. Benjamin Franklin organized a subscription library that pooled books of Philadelphia residents in 1731. Franklin's "invention" was the forerunner of the public library we know today. The first free public library supported by taxation was established in Peterborough,New Hampshire, in 1833. Virginia City, Colorado is credited with having the first public library west of the Rocky Mountains, it being established in 1842. An Allegheny, Pennsylvania resident,James Anderson, made his four hundred volume library available to boys who worked in the town, one of whom was a telegraph messenger by the name of Andrew Carnegie. After becoming a steel baron, a grateful Carnegie provided funding of some fifty million dollars for public library construction throughout the country and abroad. In all, Carnegie aided in the building of more than 2,500 public and academic libraries Today, public libraries are everywhere. There is one in a shopping mall in Clackamas County, Oregon, a commuter train station in Atlanta, and a supermarket in Wichita, Kansas. Wherever they are, their mission is the same -- to make information accessible and affordable Public libraries are now more important than ever because reading is still the most basic survival skill in our information-dnven society. For children from homes where the only book is the telephone book and the only magazine the TV listings the public library is their one great hope. The late James Michner said, "Libraries represent an individual's right to acquire knowledge. Without libraries, I would be a pauper, intellectually and spiritually."5 5 Michner,James. "How Stupid Can We Get?" Reader's Digest,April 1994. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 5 PLANNING IN NORTH RICHLAND HILLS The City of North Richland Hills is in a period of planning for its future,managed growth, and development in response to the needs of City residents and businesses. There are several initiatives underway. Some are City initiatives,e.g. the parks and recreation facilities, while others are controlled by the state and/or federal government (the expansion of I-820). In keeping with the City's planning, the NRHPL initiated a planning process. A Plan of Service 1997—2002 was developed and published in January 1997. It established the primary and secondary service roles and set forth nine major goals. The service roles are: ♦ Primary --Independent Learning Center, Reference Library, and Popular Materials Library; and • Secondary --Formal Education Support Center, Preschooler's Door to Learning, and Community Information Center. The nine goals as adopted are: ♦ Provide a minimum of 2.5 volumes per capita by 2003; ♦ Provide sufficient knowledgeable, and approachable staff to promptly assist patrons in accessing information and library resources; • Provide a friendly, welcoming atmosphere to help people of all ages pursue a sustained program of independent learning; • Provide and maintain a timely and accurate collection of reference materials; • Cooperate with other libraries to share resources and collection development responsibilities; ♦ Assist students of all ages in meeting the educational objectives of their formal courses of study; ♦ Encourage young children to develop an interest in reading and learning through services for children, and for parents and children together; • Provide a user-friendly and accurate database which shall conform to national standards, and • Make every effort to keep the public informed of the full array of library services and materials available for their use. The consultants applaud the goals of the Plan of Service, and offer three suggestions for change. Specifically (changes in italics) • Provide a minimum of three items(books and media) per capita by 2018 (we recognize the Plan is for five years); • Provide and maintain a timely ... collection of reference sources (to include both electronically accessible and print-on-paper sources); and North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 6 ♦ Encourage young children ... and for children and their caregivers together(recognizing there are some children without parents but with adult caregivers,e.g. grandparents, aunts/uncles,etc.plus children are often in the care of non-family providers for much of the day). Last year the Library sought proposals from consultants via the Request For Proposals (REP) process for a library study. PROVIDENCE Associates Inc,Library Planners Consultants, based in Denton, was selected for the project. North Richland Rills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 7 USAGE OF THE PUBLIC LIBRARY People of all ages and of all backgrounds are using public libraries more than ever. According to a poll conducted by the Gallup Organization, sixty-seven percent of American adults went to a library at least once in 1998 --up markedly from the fifty-one percent who visited in 1978. The Gallup poll also reported: ♦ Eighty percent of the users go to the public library to borrow books; ♦ Sixty-four percent peruse reference materials; • Fifty percent read magazines and newspapers; • Thirty-five percent borrow media(books-on-tape, videocassettes, CDs); and ♦ Twenty-five percent visit to attend programs. When asked about their use of electronics, seventy-six percent of the users ages 18 -29 indicated they search for information electronically, while those persons age fifty and older stated they prefer to rely on the (formally) more traditional method of"flipping through card catalogs." Only eight percent of those polled believe the computer will render libraries obsolete; ninety-one percent believe libraries will be necessary in the years ahead. The national trend is reflected in North Richland Hills as evidenced by a comparison of usage of the NRHPL between fiscal 1997 and 1994? • Circulation rose 27,826, a gain of 7.6 percent; • In-library use of materials increased nearly 45,000, a rise of 28.7 percent; ♦ Reference questions answered was up almost 13,700, an increase of 45.1 percent; and ♦ Library visits increased by more than 33,300, a gain of 17.8 percent. In summary, library usage in North Richland Hills is increasing. In fact,usage of the Library is outpacing population gains the City is experiencing. 6 The Gallup Organization,May 1998. 7 Data computed from Annual Report filed with Texas State Library. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 8 GENERAL TRENDS AFFECTING AN EVOLVING SOCIETY Determining the informational needs of the public and how the NRHPL can best respond should start with a look at general trends affecting our evolving society. Society's changing character, interests, and emphasis on information is having a profound impact on the future of the public library. The wave of electronic technologies that have splashed into every aspect of our lives is also affecting the future of the NRHPL. The population demographics in the nation, the state, and in North Richland Hills are forecast to continue to evolve, and must be anticipated so library services and facilities will meet the needs of the residents for the next twenty years -- and beyond. We believe the future of North Richland Hills and its public library will be influenced by three general trends: ♦ Continuing changes in the City's demographics; ♦ Ongoing changes in society —the lifestyle, work style, value, and attitude changes of the information-oriented society; and ♦ Existing and upcoming technologies for gathering, organizing, and distributing information which will provide new opportunities for the NRHPL to serve as information "gate-keepers" for the City and its residents. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tipped&Gee,Inc.Engineers-Architects Page 9 THE IMPACT OF ONGOING CHANGES IN SOCIETY PROVIDENCE believes the trends described below will have a decided impact on the future of the NRHPL and growth and development in North Richland Hills: ♦ City residents will increasingly seek information, diversity and choice will continue to characterize our society, traditional distinctions will blur what is defined as work, leisure, and learning activities, and North Richland Hills residents will continue to reinforce the need for information and for remaining well-informed; ♦ Not all people will have the same economic ability or technological competence to be well-informed, there will be a widening gap between individuals and families who can afford access to private-sector sources of information and those who cannot (even those who can afford it may often lack the technological competence to retrieve the information desired), therefore the NRHPL, in a new twist to its traditional role as university of the people, will provide the access, as well as the assistance people need, in an increasingly complex information society; ♦ The personal assistance provided by NRHPL staff will remain as one of its most important and valuable charactenstics, the fundamental nature of the Library being people serving people; ♦ Many persons will continue to need assistance in retrieving information, it being unlikely any technology will supplant the personal aspect of public library service -- which is the fundamental reason why the NRHPL will become an even greater part of an improved quality of life in the City; • The Library is the ideal tool for individuals in our information age, it will thrive in the information marketplace, filling many informational niches, and in a world where information and education needs will be increasingly important the NRHPL will acquire more value than ever before, continuing as one of the most diverse and economically effective institutions for providing knowledge and information to persons of all ages and educational levels; and • The NRHPL will continue to provide services not available elsewhere in the City, offering a wide range of opportunities for all residents to develop individually and in groups by providing accurate and reliable information in response to a specific need. By providing a facility(ies) and collections for self-directed educational growth to meet personal, vocational, and avocational needs, and to supplement the formal educational programs throughout the City, the North Richland Hills Public Library will contribute greatly to the quality of life throughout the community, further enhancing the City as a place to live, to work, to raise a family—a place to be. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee, Inc.Engineers-Architects Page 10 LIBRARY VALUES AND SERVICE GUIDELINES The NRHPL has a relatively short history, but the concepts upon which it was founded are basic to our philosophical and social ideas. The provision of public library services, in North Richland Hills and elsewhere, is characterized as a public good with impacts and benefits. Like education, good public library and information services benefit not only the city and its residents that pays for it but society at large. Service Guidelines for the North Richland Hills Public Library As plans are developed for strengthening the service potential of the Library via facility improvements, all who will be involved in the decision-making process should be guided by these guidelines: ♦ The Library must continue to select, acquire,organize, maintain, and make accessible a collection of library materials of high quality and in a variety of formats for persons of all ages; ♦ The Library must provide convenient and ready access to timely and accurate information needed for daily living and decision-making; ♦ The Library will continue to promote literacy,reading, and lifelong learning; ♦ The Library will serve as an important element of the cultural fabric of the community; and ♦ The Library must appeal to and serve all ages— from the child at the time when he/she is ready for his/her first picture book to the retired senior citizen with time to read and learn from materials previously passed over. The consultants recommend these guidelines be adopted by the Library and be used to guide future growth and development of the program of service the Library offers the people of North Richland Hills. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects • Page I NORTH RICHLAND HILLS LIBRARY SERVICES In this section of the report the consultants discuss and analyze the program of service the NRHPL is now offering. We begin with a summary report of comments made at several focus group discussions. Public Comments Via Focus Group Discussions The consultants held five focus group discussions with thirty-four participants. In summary: • Strong support was clearly stated for; ♦ Library materials collections, with special mention made of and for, ♦ Collections in multiple formats for a variety of interests -- books, large print books, videocassettes, books-on-tape, magazines, and newspapers, and • Collections for children of all ages --preschool, grammar schools, middle school, teens. • The current location, • The Library as an important place for study, reflection, reading, and • The Library as place, "our place," with a variety of services and a pleasant place to be. • Parking, ♦ Adequate parking is now available, • Library staff, ♦ The staff of the Library is friendly, supportive, and helpful--their talents are valued. ♦ Library programming and services, • Programming and events sponsored by the Library are appreciated, • Children's services,programs, and activities -- including the concept of children being able to meet at the Library after school, do homework in an atmosphere where children and young people are welcome-- are other favorable attributes of the Library, and • The SCORE office and service is much appreciated. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 12 ♦ Connection to other libraries; ♦ Through Interlibrary Loan (II I ) and Internet access to other library catalogs and resources North Richland Hills residents have access to the wider world of information and knowledge. ♦ There was support,but not strong support, for; ♦ Accessibility of the location at this time. • Needed improvements voiced by the participants in the focus groups included; • Accessibility to the facility, • The current location is becoming increasingly difficult to reach, and ♦ The current location is remote from much of the population growth which is most often taking place well north of I-820. • Floor plan of the building, ♦ The interior plan of the building does not allow for maximum functionality of the space available. • Information technology, • There are an inadequate number of stations for Internet access, • The space for computers and Internet access is too small and not separated from other activities, resulting in a noisy environment, • The computer system is outdated and difficult to use, • The catalog and on-line database user interfaces are difficult to use, and • User training for all aspects of information technology needs to be increased and improved. • Collections, • There are not enough materials,especially current titles, videocassettes, and business-related information, and • Accessibility of videocassettes and books-on-tape is in need of strengthening. • Lighting within the building, • In some areas of the building the lighting is inadequate making use difficult. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippets&Gee,Inc.Engineers-Architects Page 13 Library Roles The focus group participants believe the Library's primary focus should be to. ♦ Assist students and individuals of all ages meet their educational and learning objectives. They believe the secondary focus of the Library should be to: • Provide access to electronically-accessible information resources and advanced technology to persons of all ages,both within the building and via remote access; ♦ Encourage the very young and their caregivers to develop an interest in reading and learning; ♦ Feature current, high-demand, and high-interest materials in a variety of formats for all ages; and ♦ Provide timely, accurate, and useful information for residents via in-library access, telecommunications access, and electronically Based upon our observations, interaction with the community and staff, and experience in Texas and elsewhere with hundreds of libraries in other communities the consultants believe the opinions registered by the focus group participants provide the North Richland Hills Public Library with a sound direction for the future Library Roles in the Electronic Environment As the electronic environment continues to develop there are several roles for public libraries to play. The consultants recommend the NRHPL consider adoption of the following: • Network Literacy Center--The Library would provide training and education for community members on how to access and use the Internet, how to identify and obtain electronic information resources, how to distinguish between valid and less than valid information, and how to transact electronic commerce and obtain electronic services; • Center for Electronic Life-Long Education --The NRHPL would become an electronic classroom, providing the community with a broad range of educational opportunities as it up-links and down-links educational programming; • Electronic Information Access Center--The Library would provide a greater number of public access terminals connected to the global information network and also provide dial-in capabilities for patrons at home and work to access the network, • Global Switching Station --The Library would serve as the site of"first resort" to identify electronic information resources and connect the North Richland Hills residents to those resources; in the vernacular of the Web, the NRHPL would be "hot-linked" to global electronic information services and resources; and ♦ Virtual Library System --The North Richland Hills Public Library would become part of a "virtual system" with selected other libraries in the Metroplex and Texas, as well as similar organizations located around the country and the world; the membership of the "virtual system" will depend on the unique contributions each library organization can bring to the system. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 14 North Richland Hills cannot, of course,adopt and implement all of these roles now. However, it can begin to plan for the time when it will be able to do all of the above -- and most likely more --as it provides improved and expanded library space and technological capabilities. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 15 COMPARISONS WITH PEER LIBRARIES The consultants compared the North Richland Hills Public Library with a group of fifteen other libraries --peer libraries— in the greater Dallas/Forth Worth metropolitan area. The locales selected for comparisons had the following in common: ♦ One building libraries, that is, no branch libraries; and ♦ Serving a population range of 24,000- 85,000. From the comparative data we note the following: ♦ Collection holdings of 1.91 per capita ranks tenth, • Circulation per capita of 7.2 ranks sixth; ♦ Per capita budget of$19.27 also ranks sixth; • Per capita budget for library materials of$3.37 ranks fourth; and • Population per F 1 b staff for every 2,537 residents ranks eleventh. As we understand the City and its residents, and as consultants,we do not believe either want to be average. We believe North Richland Hills will want to strive to have the: ♦ Holdings per capita of a Grapevine (3.0 items); • Circulation per capita of Allen (9.41) or Farmers Branch (10.81); and ♦ Staff per capita of Bedford (1,579)or Duncanville (1,705). To become more than average the Library's annual operational income will need to approach: ♦ A library materials budget per capita of Grapevine ($5.92) or at least Hurst($3.95); and ♦ An annual operating budget per capita of Grapevine($24.48), Richardson($27.64), or Hurst $29.28). The charts on the next few pages and Appendix A provides further information on the comparative analysis. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc Engineers-Architects Page 16 Chart 1 Peer Comparisons•Population Served Population — Weatherford Sherman Ro,d Rock RncarYm N RICH AND FELLS MrIC®cy Ha Haltom Ca ad _— Gcormans Fa,mm Branch Ears Mammas DdSON Bedford Alice 0 10600 10,000 30,000 40,000 50,000 60,000 70,000 80,000 90,000 North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 17 Chart 2 Peer Comparisons-Total Operating Budget Budget - ❑Materials budget Weatherford MI •rota budget Shama • N.RICELAND BILLS h5Y'mrcy Burn — Hilt=OW I Given= — umtgetam Fin. • DeSolo Bedford Ai_ ••• 0 50,000 1000000 1,500,000 2,000,000 2,300,000 Chart 3 Peer Comparisons-Operating Budget Per Capita Budget Per Capita 0 Material budget per capita Weatherford •Toth bodge pa mpin Shama Rim N RIC(nANo HILLS hYRmory Bun Haltom City"" Oraperthe nmgebw� I Euless DCSNO Bedford Alkv 1 1 I 1 000 5.00 10.00 15.00 20.00 25.00 3000 North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 18 Chart 4 Peer Comparisons-Total Holdings Total Holdings Weatherford Shama— — Round Rock Rdmd m _ N RICHAND RRSS MrXmr_ Hurst _ Haltom CRY — 55 Gwgelaan _ Farmers Roach Dnaa Duncanville — aDrSOb Redford Allen I I I 0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 IB0,000 Charts Peer Comparisons-Holdings Per Capita Holdings per capita Wahafoa sm= _ to Rock— Richardson N.RICH AND MILS _ Root Haltom City _ Ca>pnioe-. Famaa Roach Euless Emanate Dr.Smo Redford • I 1 1 1 0.00 030 1.00 ISO 200 250 3.00 330 400 430 North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 19 Chart 6 Peer Comparisons-Total Circulation Total Circulation Shaman Round Rock Richardson N.RICHLAND HILLS McKinney Hurst Haltom City Cwguenn Pumas Branch — Rd= Duncanville Dans Bedford Alice I 1 0 (00,000 200,000 300,000 10.000 300,000 600,000 700,000 Chart 7 Peer Comparisons-Circulation Per Capita and Turnover Circalatiou Per Capita Sr Turnover Weatherford Shaman I ❑Hanover Road Rork Cocvladon Per Capin Richardson N RICThLANf HILLS Md(mcy Han I Haltom City I Gengeawa I Farmers Back Eulaa - I Duncanville D Sao Bedford Allen 1 t I I 1 0.00 200 4.00 600 1.00 10.00 1200 North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 20 Chart 8 Peer Comparisons - Staff wewhmrae Shemin Total staff II •Proraml um Band Bork B48attlrn N RIQLAND KILLS kaRime- HUM l Haltom Cay Gnpnm fmNuwn Farmers Branch II FWa Duncanville DeSOn Bd(ad I 0 10 A M e0 50 60 Chart 9 Peer Comparisons - Staff Per Capita & Circulation Per Staff Weatherford Shaman Round Rnck waerdim N RICILAND HILLS Mcwvay I •crtwmun pa staff C Popaloon pa FrE stiff Hum Haltom Cary Gnpenoe Georgetown Farmers Branch _I Euless � Duncanville DeSom Bedford 0 C 5.00]00 10 W O 15.000 00 20.0004] ss.000Wi ,., North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 21 LIBRARY SPACE AND LOCATION The present building is not large enough to meet current needs. Within a short period of time the current facility will be undersized by more than 11,000 square feet(SF). Based upon the services to be provided, an increasing population, and resulting additional usage we project future space needs as follows: • By the year 2003, North Richland Hills will need 42,120 square feet of public library space; ♦ Five years later, in 2008, the need will be for 46,245 square feet of space; ♦ In the year 2013 the space needs will reach 53,325; and ♦ Twenty years hence the public library for the City should be a building of 56,755 square feet. The consultants project year 2018 needs of the North Richland Hills Public Library as follows: ♦ Collection size of 225,000,or three items per capita; ♦ Seating at tables, PCs, study carrels, and the like for 224; • Program and meeting space with 178 seats; ♦ Computer training space 15 seats; and ♦ Usage of 750,000 annual circulation, or ten items per capita. In order to meet this anticipated growth and demand there will be a need for • One new Library building in the range of 55,000 - 60,000 square feet; • Parking for 150 to 175 vehicles; and ♦ Astaff of50.0 - 52.0 FTE8 The current Library is 31,000 square feet in size and the current staff complement is 22.4 FTE. See the Spread Sheet, Appendix B, for further information and detail. Regarding the location of a new building, a site approximately one to two miles north of the current location is recommended. The expansion of 1-820 (the outside lane will be less than twenty feet from the Children's Room), coupled with the major population growth in the north half of the city, are two primary reasons to move away from the present site. The consultants project the need for and use of volunteers--but not as substitutes for paid staff. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 22 THE EXISTING MAIN LIBRARY FACILITY The consultants conducted an architectural, engineering, and service analysis of the existing Library building and site. Our analysis indicates: • The estimated load bearing capacity of slab-on-grade is 250 pounds per square foot, more than adequate for normal library live load needs of 150 pounds per square foot; • The mezzanine has an estimated floor load capacity of 100 pounds per square foot, expansion of an office nature would be possible on this level; • A horizontal expansion of the building is possible at the front of the building, into the existing parking; ♦ An internal expansion within the facility would be possible if the other functions, e.g. cable television, were re-located and the entire complex (not including the parks and recreation"half'of the total complex) were allocated for library purposes; ♦ There will be a need to replace the remaining two rooftop air handling units, on the northwest side and the southwest side of the building; ♦ The existing under-carpet cable must be replaced as it is a safety hazard; ♦ The existing lighting within the main reading/stack area is inadequate, extensive lighting modifications and additions will be required, ♦ The existing electrical service equipment is outdated and is no longer manufactured; and ♦ There is currently adequate parking at the existing site. The consultants evaluated the building's mechanical and electrical systems, as well as its structural systems, using a consultant-developed rating system. Our engineers rated the building as follows: ♦ Electrical System—3, minor repairs needed; • Mechanical System Air Handling Equipment—2, major repairs needed; ♦ Plumbing Systems—4, normal maintenance needed; ♦ Structural Foundations—4, normal maintenance needed; • Structural Support Systems—4,normal maintenance needed; and ♦ Load Bearing Walls—4, normal maintenance needed. For additional information and details see Appendix C. The building -- as a building -- is in reasonably good shape. However, as a library there are several shortcomings: ♦ There is no large meeting space, a space seating at least one hundred persons; • The interior column and wall structure forces unsatisfactory layout of bookstacks and seating which reduces the ultimate capacity of the building and impacts negatively on public usage and staff productivity; ♦ The Children's Services area is far too small and the shape of the space forces an inefficient layout; North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 23 • The Children's Service program room is poorly lighted and unappealing; • There are too many fixed-wall spaces—offices and workrooms --compounding inefficiency; and • The color palette of the building,both within and without, is dull and uninteresting. In addition to the shortcomings stated above the building is nearing capacity and future growth can be achieved only at the expense of less and less functionality. In summary, we believe the existing building, while having served the needs of the Library fairly well the past several years, is not the building to take the Library into the next century. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 24 SPACE NEEDS AND OPTIONS FOR MEETING TWENTY YEAR SPACE NEEDS Based upon all of our analysis, projections, and future trends we foresee,the consultants recommend the North Richland Hills Public Library have 57,000 square feet of space. There are five viable options available. We present each with their pros and cons. Option One In this option the existing building would be renovated and expanded. The present building is, as indicated, in reasonably good shape. It has ample parking. Its location is well known. Without question a renovation and expansion would be the least costly of the options in terms of capital costs. Expansion could take place in one of three ways: • The additional space, about 26,000 SF,could all be achieved by extending the building to the west, absorbing some of the existing parking (about eighty to ninety spaces); or ♦ The mezzanine could be used resulting in a slightly smaller westward expansion at the main level; or ♦ All of the existing building would be Library space with the relocation of cable TV and other users of the space, resulting in a still smaller westward addition of new space. The consultants do not believe the mezzanine concept should be considered as it would not, we believe,be cost effective from a capital cost basis or from a long-term operational cost basis. The negatives of this option are, we believe, as follows: ♦ The location is now distant to a high percentage of residents of the City and as growth continues to the north it will become distant to an even greater number of persons; • The loss of eighty to ninety parking spaces would be felt as usage increases over time; and ♦ The expansion of I-820 will make the site difficult to reach and potentially dangerous, especially for young persons and senior citizens. We do not recommend Option One. Option Two This option would also require the renovation and expansion of the existing building, plus the building of a branch library north of I-820. The branch library should be at least 10,000 SF in size, thus the additional space for what would be the "main" library would be 16,000 SF. This option would retain the existing facility and its site, would not result in as much parking loss as Option One, and would place library service closer to those who live north of 1-820. The expansion of the current facility could take the same direction(s) as discussed above for Option One. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 25 This option would have a greater first cost than Option One as land would need to be acquired for the branch library and a new, standalone building coupled with expansion/renovation of the existing structure would cost more than the one project in Option One. In addition, the annual operational costs would greatly exceed those of a single building plan. The consultants estimate the annual budget would need to be at least twenty to twenty-five percent higher than a single building option. We do not recommend Option Two. Option Three Option Three is similar to Option Two as the result would be two buildings. However, rather than expand the current facility it would be renovated, but not expanded. Then, the second building would be 26,000 SF, resulting in North Richland Hills having two buildings of about the same size. There would not be a"branch library" and a"main library" but rather two buildings of equal stature? The new building could be planned as a public service only facility (as would the branch library in Option Two), with the Library's administrative, technical services, and automation support remaining at the present location. The major advantage of this option over Options One and Two is that it provides the "North of I-820"residents with more library service than a 10,000 SF branch library can provide, and eliminates to a considerable degree the distant problem. However, it must be noted there would undoubtedly be some public service functions and/or collections which would require trips "south of I-820." The option would probably cost less than Option Two since there would be no expansion of the current facility. There would be greater land costs for a site for the new building—a site of about 104,000 SF would be needed compared to 40,000 SF needed for the small branch library. The biggest drawback to this option is the matter of the annual budget. A building of this size would have more of a duplicated collection than would the small branch library Therefore, the Library might offer more items to its customers—but fewer titles. If, to avoid this, it was decided to have the two buildings each take on specialties, the consultants believe the annual materials budget would need to significantly increased over our estimates—or the public would have to learn which building has which specialty —and then drive to the one most likely to meet present needs If the customer is wrong, patron productivity would decline. We anticipate the annual operational budget would be at least thirty-five to forty percent over a single building plan. We do not recommend Option Three. 9 In most instances wherever the library director is housed is the"main"library. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett at Gee,Inc.Engineers-Architects Page 26 Option Four This option calls for one facility of 57,000 SF located north of I-820. We believe this is clearly the best option for addressing the space needs of the Library over the next twenty years (and beyond). One building will be less costly to operate, and the annual operating budget is a cost that goes on and on and seldom, if ever, is less than the previous year. Although first costs might be the highest of the four options, we speculate the savings in the operating budget will make up that difference within eight to ten years. Of most importance however, is the fact that a large new building, with all of the collections in one place, all of the staff together, a full range of information technologies, and located approximately one to two miles north of the freeway, will place quality library service closest to the total population of the City than the other three options. The business of the public library is serving people. This option does that better than the other three The site for this option will need to be about 228,000 SF if a single-level structure is planned, designed, built, furnished, and equipped(which the consultants recommend), or approximately 5.24 acres This option would be a standalone building placed on a good site with vehicular access, good visibility from passersby, and in or close to other compatible developments, e.g. retail space. Another approach could be the Town Center concept being discussed for the City. As understood by the consultants this development should be carefully analyzed as far as being the location for a new public library facility. As your library planning consultants we believe the Town Center concept offers considerable potential for the City of North Richland Hills and its public library provided the planning for the library is done in the same manner a City-owned facility would be planned, designed, constructed, furnished, and equipped. We recommend Option Four, either as a standalone building or as part of the Town Center development. The Town Center concept is Option Five. Option Five This is the most intriguing option—and potentially the most exciting and cost effective. As understood by the consultants the Library would occupy space in a new building which would be one of several (over time) in a development known (at this point in time) as Town Center. There are two concepts being considered: • Library would lease, in a long-term agreement, most of a two-level structure (balance of the space used by other City functions), and over a period of time, if the Library's need for more space should materialize, it would expand into the balance of space; or North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 27 • Library would build and own most of a two-level structure, and over a period of time, if the Library's need for more space should materialize, it would expand into the balance of the facility. Parking would be controlled by the developer, and would be located immediately behind the structure, necessitating a need for an entrance both from the parking and the street entrance. The consultants participated in a planning charette for this concept and came away from the charette convinced the Town Center was a viable option for North Richland Hills provided the following five issues are resolved favorably: 1. The Library building site be located on a"main" street within the Center. 2. The parking include the recommended number of spaces for the Library with at least fifty percent of those spaces identified as library parking and appropriately controlled. 3. The Library have control over the selection of the design architect for the structure the Library is to occupy as far as the space it will occupy is concerned. 4. The Library have control over the design of the shell space the Library will occupy (if the lease concept is pursued). 5. The budget allocated by the City to the Library for construction (or finish-out space in the lease concept), furnishings and equipment, information technologies, and owner costs is adequate. The consultants further recommend the City approve zoning for the Town Center project contingent upon the first four points above be adhered to. Given a favorable response to the above the consultants recommend Option Five in lieu of Option Four. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 28 PARKING NEEDS FOR A PUBLIC LIBRARY Regardless of the option selected, adequate off-street parking, accessible and convenient to the entrance of the library building, is a pnncipal factor in user satisfaction as well as the amount of use a library facility will receive. Without adequate parking there is every reason to anticipate usage of the library facihty(ies) will not reach its/their full potential. PROVIDENCE Associates Inc believes this is true of both central (main) and branch libraries. There are different ways to determine the number of spaces required. A review of the different factors follows below. Ratio of Square Footage to Parking Parking requirements for public use and commercial facilities are often expressed as a ratio of the square footage of the building. By example: • One parking space for every three to four hundred square feet of building space; or ♦ One square foot of parking (not parking spaces) for one square foot of building space. Ratio Of Parking To Seating Another factor, or guideline, relates parking needs to seating requirements. Assuming a vehicle often carries two people, the ratio of one parking space for every two reader seats within the library building has some rationale. This number must be supplemented by added parking for the meeting and conference and program rooms in the building. The latter are often covered by local ordinance(even if library buildings are not covered). Parking for the North Richland Hills Public Library In developing library parking requirements for a new North Richland Hills Public Library building we base our recommendations on the following assumptions: ♦ Over ninety percent of the library users will arrive by vehicle; and • The total size of the proposed new library building will be 57,000 SF. Based on these assumptions, three alternative calculations for determining library parking spaces have been developed. I. One parking space per 300- 400 SF of building, stated as 57,000 SF= 163 parking spaces 350 SF North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 29 2. One parking space per every two adult reader seats and one space per every five seats in Multi-Purpose Meeting Room, stated as 224 reader seats (estimated) = 112 spaces Two parking spaces plus 193 seats in meeting room(s)=39 spaces One space per every five seats = 151 spaces 3. One Parking Space for Every 500 SF of Public Service Area, One Parking space per Every 400 SF of Staff and Support Area, One Parking Space per Every Five Seats in Meeting Room(s), stated as 45,000 SF public space (estimated) = 90 space One space per every 150 SF plus 12,000 SF staff and support space (estimated) = 30 spaces One space per every 400 SF plus 193 seats in meeting room(s) = 39 spaces One space per every five seats = 159 total parking spaces The above suggest the public parking spaces be in a range of 151 — 163. The consultants recommend 160 public parking spaces. Staff and Volunteer Parking Parking for staff may also be regulated by local ordinance. Failure to provide adequate staff parking may become a source of staff frustration and discontent. Staff parking should be provided in sufficient quantity for staff who consistently drive to work. A ratio of one space for each 1.25 FTE staff is recommended by the consultants. Parking for volunteers should also be considered. Local ordinances for staff may include volunteers. If not, volunteers should be included as part of staff on a full-time equivalent (F 1E) basis for the purposes of calculating total parking needs. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 30 Looking twenty years into the future the consultants recommend a staff(FTE)of 50.5 plus the equivalent of four full-time volunteers. Therefore,there should be forty-one staff/volunteer parking spaces, bring the total parking needs to 201, rounded down to an even two hundred. However, in the Town Center concept, or as part of some other retail or office environment there will be opportunities for shared parking, thus the total parking spaces should be 175 (see the discussion on shared parking on the next page). Land Requirements for Parking The amount of land area required to meet the requirement for 175 parking spaces if all parking is surface parking, e.g. a"parking lot,"is approximately 61,250 square feet on the basis of 350 square feet per space. Shared Parking Depending upon where the new facility is located in may be possible to share parking with adjacent buildings. For instance, a public library's greatest need for parking is typically: ♦ Early morning when many senior citizens use the building and/or story hours are held: ♦ Noon "hour" when many persons visit during their lunch break; ♦ After school until about 5 30 - 6:00 p m.; and ♦ Mid-evening from 7:30- 8:30 p.m. Of course, there is also great demands on parking when on weekends, and when there is a popular program planned for the meeting room. These times sometimes conflict with the needs of other buildings, especially in the afternoon and weekends. Therefore, shared parking -- while feasible -- should not be viewed as an answer to more than fifteen to twenty percent of the library's total needs. Cost Estimates for Parking Construction There are three basic methods of providing parking spaces. They are: ♦ Surface parking, e.g. a"parking lot;" • Structured parking, e.g. a"parking garage;" and ♦ Below grade parking, e.g. an "underground parking garage." The cost estimates for each of these different methods vary a great deal. For Instance: • Surface parking - $2,000 - $3,000 per space depending upon the lighting, landscaping, curbs, striping, surface (asphalt or concrete), etc.; • Parking garage - $4,000 -$6,000 per space depending upon footprint, ramps, vertical transportation, etc.; and • Underground parking -$10,000 - $12,000 per space depending upon number of spaces, depth, etc. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 31 Conclusions There are but a few libraries where there is not a parking problem. Presently,North Richland Hills is one of those libraries.lo In many instances the consultants are aware of parking, or the lack thereof, is often the major user complaint expressed by persons who use the library. There are also reported instances when the absence of safe, convenient parking has been a principal reason for persons not using their local public library. Adequate parking must be available,convenient, and safe if the City and the Library expect the library to be utilized to its maximum potential. io If the decision should be made to renovate and expand the present facility the combination of building expansion and I-820 improvements will reduce the available parking for the Library to approximately eighty spaces—a grossly inadequate number. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 32 ESTIMATED CAPITAL COSTS Before projecting costs for a new North Richland Hills Public Library facility the consultants first look at some historical data,both within the State of Texas and nationally. The data and analysis that follows is of the costs of new public library buildings and those which have been renovated and/or expanded between 1987 and 1997. The cost figures are for the total building gross square feet of space. Site acquisitions costs are not included for the new buildings; there are some site acquisition costs in the national data for additions and renovations. For additions and renovations only total project cost is provided. The figures compare national cost data with that of Texas. The data for the analysis of 1987, 1992, and 1997 buildings has been taken from the annual Architectural Issue of Library Journal, published each December. Selected data is now available for 1998 on a national basis, and a staff prepared chart provides a snapshot view of public library construction costs from 1981 through 1998 (see Appendix D). Table 1 Library Building Costs Comparing National and Texas Experience New Buildings 1987 1992 1997 Nation Texas Nation Texas Nation Texas Cost Element Construction per SF $73.71 $70.67 $97.23 $80.15 $105.77 $104.84 Furniture&Equip.per SF 13.10 15 48 14.07 17.52 16.71 19 90 Other(fees,etc.) 8 83 8 77 16_18 18 66 18 61 39 20 Total Per SF $95.64 $94.92 $127 48 $116.33 $141 09 $163 94 Table 2 Library Building Addition/Renovation Cost Comparing National and Texas Experience New Buildings 1987 1992 1997 Nation Texas Nation Texas Nation Texas Cost Element Total Project Cost per SF $5050* $53.87** $112.71* $58.97** $114.10* $65 37** " Includes site costs. ** Does not include site costs North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 33 Analysis Over a ten year period the cost per square foot has increased a total of$45.45, or 47.5 percent, nationally for new construction while in Texas over the same number of the years new construction costs have escalated$69.02 (72.7 %) per square foot. As can be seen the primary reason for the increase in costs with the state are the "Other" costs. On average, new construction total project costs have risen an average of more than four percent per year throughout the country. In Texas the annual increase averages to over seven percent per year. Furniture and equipment costs in Texas are now higher than the national average, with an annual increase of 2.4 percent(although the national increase as averaged slightly more --2.7 percent). Other costs, which includes fees and (perhaps)computers and communications, have experienced an eleven percent increase nationally, but an astounding rise of 347 percent, or 34.7 percent per year, in Texas. The consultants are at a lost to explain the Texas numbers. Renovation and addition costs are substantially lower than new construction, and the gains over the same period of time has been much less. On a percentage basis the increase at the national level has been 125.9 percent, in Texas 21.3 percent. However, as the table above indicates the national figures include site costs whereas those costs are excluded from the Texas projections. We believe the Texas costs represent a more accurate picture of renovation and addition costs. We must also add that comparing renovation costs is not very practical inasmuch as there is no way of knowing the degree of renovation and whether the new space added constituted the larger share of the project costs or not. In these comparisons we believe the national figures give a more representative picture because they represent a much larger body of data. For instance, in 1997 there were five new Texas buildings reported representing a total of 61272 square feet whereas nationally there were ninety-seven buildings (including, of course, the five in Texas) with a total of 2,153,203 square feet. Therefore, in projecting costs for North Richland Hills we will use national figures rather than those for Texas. The 1998 national figures,just released, indicate a project cost average of$169.69, exclusive of site acquisition costs. Capital Cost Projections for North Richland Hills On the basis of average costs per square foot for new construction escalated to a bid next year for construction and 2000 for furniture, equipment, and information technology, the consultants estimate the cost of an all new 57,000 square foot North Richland Hills Library are projected in a series of three tables. Projections have been made as follows: • Option Four- This projection assumes a standalone building built on a site to be acquired by the City for the Library, Option Four as described above; North Richland Hills Public Library LIBRARY NEWS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 34 • Option Five, Concept One-This projection assumes the Town Center concept as discussed previously, with the Library (City)leasing the facility; and • Option Five, Concept Two -The same as Concept One except the Library (City) would own the building outright. The tables follow, starting with the next page. Table 3 Capital Cost Estimate for New North Richland Hills Public Library-Option Four Site acquisition $640,000 Site development, construction, landscaping, and parking at $112.00 per SF 6,384,000 Furniture, fixtures, and equipment at $19.40 per SF 1,105,800 Fees at ten percent 748,980 Information technology at$10.00 per SF 570,000 Owner costs at two percent 176,175 Contingency at ten percent 880 880 GRAND TOTAL $14.5054.8.35 The project cost per square foot is an estimated $184.31. Capital Cost Estimate for Option Five-Concept One(City Leases Building) If North Richland Hills should elect Option Five,the Town Center, the estimated capital costs are estimated as follows for both leased and an owned situations. In Concept One, the developer would provide the land and the building shell which would be designed and constructed to Library (City) specifications. The Library (City) would then fund the finish-out of the space, much like a traditional spec office building is leased to a tenant. Once completed, the Library (City) would then enter into a long-term lease for the space. The cost estimates for Concept One, Option Five, follow. Table 4 Capital Cost Estimate for New North Richland Hills Public Library•Option Five-Concept One(City Leases Building) Site acquisition $0 Construction finish-out at$30.00 per SF 1,710,000 Furniture, fixtures, and equipment at$19.40 per SF 1,105,800 Fees at ten percent(City pays one/half for control purposes) 319,030 Information technology at$10.00 per SF 570,000 Owner costs at two percent 74,100 Contingency at ten percent 370.485 GRAND TOTAL $4,142.415 North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc Engineers-Architects Page 35 The project cost per square foot is an estimated$72.80. Capital Cost Estimate for Option Five-Concept Two(City Owns Building) In Concept Two, the developer would provide the land and the parking. The Library (City) would be responsible for the balance of the design, construction,furniture, equipment, etc. The costs for Concept Two of this option would be basically the same as Option Four except there would be no site acquisition costs and the parking costs would be eliminated inasmuch as the developer will provide --and control --all parking. The cost estimates for Concept Two Option Five,follow on the next page in Table 5. Table 5 Capital Cost Estimate for New North Richland Hills Public Library-Option Five Concept Two(City Owns Building) Site acquisition $0 Construction finish-out at $107.00 per SF 6,099,000 Furniture, fixtures, and equipment at$19.40 per SF 1,105,800 Fees at ten percent(City pays one/half for control purposes) 720,480 Information technology at $10.00 per SF 570,000 Owner costs at two percent 169,905 Contingency at ten percent 849 535 GRAND TOTAL $2514.720 The project cost is estimated at $166.92 per SF. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc Engineers-Architects Page 36 OPERATIONAL COST PROJECTIONS A larger building,regardless of how it is implemented, will require an increase in the annual operational budget of the Library. In fact,even if there is no additional space the projected growth of the City and the likely increase in usage (although without the recommended added space the increased usage will be much less) the operating budget will need to be increased over each of the next twenty years. The Library's operational budget has been increased the past few years (our data analysis began with the 1994-95 fiscal year). Table 6 provides an historical perspective. Table 6 Operational Budget Review Year Salaries Library Materials Other Total 1994-95 $617,224 $119,313 $61,740 $798,277 1995-96 $649,200 134,479 128,913 $912,592 1996-97 $713,123 150,229 144,298 $1,007,650 1997-98 $715,724 162,006 172,943 $1,050,673 Over the past four years the increases, in terms of percentage, are as follows: ♦ Salaries—a gain of 15.9 percent; ♦ Library Materials—increased 35.8 percent; • Other—down 14.0 percents t ; and • Total—an increase of 31.6 percent. The Library budget has therefore averaged an annual increase of 7.9 percent—a commendable record. On a per capita basis the budget now reflects the following (population of 54,290). • Library materials per capita- $2.98; and • Total operating budget- $19.35. 11 Between FY 1194 and 1997 the City established two internal service funds,for computers and telephone service,which added$73,397 to the Library's budget. Without these accounting changes the Library's"Other"operating expenses have declined over the past five years. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee, Inc.Engineers-Architects Page 37 As good as the recent past has been the future will need to be much better if the NRHPL is to provide the library and information services City residents and business establishments will need. We propose the following, first for the immediate future,then looking ten years into the future, and then for the twenty years of this plan. The projections are in current year dollars and are based upon the following population projections: • 999-2000—55,000; and • 2008-2009 —70,000. Looking ahead for the next ten years the consultants have projected the annual operational budget needs of the Library as presented in Table 7. Table 7 Operational Budget Projections Year Salaries Library Per Capita Total Materials Materials Other Total Per Capita 1999-00 $968,000 $190,000 $3.45 $200,000 $1,358,000 $24.69 2008-09 $1,297,000 $290,000- $4.14 $330,000 $1,917,000 $27.39 The increase between current costs and the year 2008-09 is $8.04 per person—about the cost of two matinee tickets to the cinema, one trip to a fast food restaurant for a family of two, less than a tank of gasoline for an economy vehicle—not a very large sum of money. The consultants recognize, of course, that City budgets are not usually computed on a cost per person basis. Nonetheless, we believe City of North Richland Hills residents will have little quarrel with spending $27.00 to $28 00 per year on quality library service considering the cost of the average clothbound book today is in excess of$45.00. North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 38 IN CONCLUSION North Richland Hills is a City with a future. It has invested in planning for its future with a new municipal building and an outstanding parks and recreation program. Now, it is time to make a major investment in its public library to meet the challenges and the opportunities the next century holds. The future belongs to those who plan for it! North Richland Hills Public Library LIBRARY NEEDS ASSESSMENT AND STUDY prepared by PROVIDENCE Associates Inc with Tippett&Gee,Inc.Engineers-Architects Page 39 Appendices A—Comparative Analysis Data B —Twenty Year Space Projections C—Engineers Reports D—Public Library Construction Costs 1981 through 1998 Appendix A Comparative Analysis Data • I I eI * 00 �- E" mmn1e - nla $a - - ° „ I2• - »w» �» @»ww»»I»» @» n w w H =m � m mw - Em Ho www w 112- 22° " ww ,-I. m maw - I" en ",mnn « ll I _t _ INnnrm- iIf a;nnnnlnm . ,; n n. n i I 2 mn n i l l I nl_ 2l2a_ l 1^. a I - S1 I - S 0 mm _hole "I„ mejnn I • . m " ml n " m I 9 l I IF @ l m . Inn ml I e Inin Im CNn I= a . 2 m n m 2 8 Um n � 22 n H m " a 11 1 2 II„ . =, :- 01m . mn m fr z -*-I �a NN - - - - - - i0 31g = >I ca In Ha $ m an nnmn n2„ . „,im,m _ mn -1 �a c e I of 0 CI.•.mloe�a 0I {n " an 8a I� '"a I IST4 'li° - 2Iri�om mil n .. fir. +@• IT m,:"+"oIH.mmin _ m . +I ,— / E —�n 1 I 'I Ill 'I nIO j y a 5 fl'� " aoTalo _ Sz s J t , n �i ml � n mI m Al' £ 1 n :I« m'I'm' n . m I m - sa 1 >, "I I - . €Ic 1' - s ImI i I I �I �¢ I I SI escR I�¢I Ep'ecI� _ 7 '" Igl g I2 till cwill' il ' cl igi31 < zI slf II I _ _ mI. . 1.91maI-ImI ' Il P 1 1 = _� '2 N mod2m ela .111 I 2 If n 0 m ,, 4 III III I hIl I mTmm m - n -.% 2 ; 228222822- -222 mm Im I at r � I Imf o000o rIf Iomm o o 2 § mono x - - - - - - - - oom m _ cm I I It: 1:1 mm_I.- „ �_ _ „ » _ _ _ n 52 2 =2m 1 . a 3 cI I m . - mlok vim m . im ' 2 F le. I2mm 22Iry - 22' Im I= s II : �� m 2121221 222 m 2 S I . . 1., . MI. °' m .. o s I^ 1 -g ri 474 e 22 22 mL,2 m - m m m az al . nm 0 o Im >i. iml 'L _ `e 2 12 . 2 o mi . �Ioi ml D • . 3 »»» mi »»I.; »i»j » » S 8• Ilk » » 3 Z° I � -I E 2 E' —.7 1 1 mm 1.c2'".1:2 -V –I ala I$ i , e 21' EI I I 2 cI —'i; --- Inl mom °Immd m x11 w g, »• ll »I_ .".I»1,61 12 141 » » g ' o - . a <I •- 11-1'�'' � la »I2 12 »»1 _» 2. m and III 1 » 1 is _ ' t mI ! € l I» ' °1 i 1311 1 ,I ao : ° 51 I<I Ifr € IEI'l isq q 11. ° _ x3149 ?fl £ FIg�:L @ 2, fix 21 IIV 4 Iamolow' 1,3u1i _IzI-Ia'�i3'' it Iz 1:-I. Appendix B Twenty Year Space Projections 1. 3 - 3 6 ��r - IF a ! dd. P • R I Cp g i I >1 B• o $$F • +MW 3 0! 4 3 3 a 1 l $ s ho-p . 13 I s 5 ? 1 pp • p5 13 4 • g iEri a R R¢AAA4mRPA3¢OR_ P! tulip $ foravois° I !�9$4°lRA¢$Rx:°� �RC$F 43$AARB�3$RAEso$$�'°°'$B$$�$E. 5.�4 3 9A. 1i RRRAAABi_RAEA3_RL._-, Pi miaim,8<i.a^¢A° a Raf$4e$A39$aR:°A RRGRF $342ARBiA$AACC$RaaR$BRRa$$. pi IRRRAAAAaaP¢R3AAPa_ ff! mmulit.ASnncRA° a vR R_A°RRAA$_Aa°A Anq iR�SR 9.n_A 635Ro$E:$aAAp§5I '1 u isRRAAAAA=APfREAAPRR f'' RRI7$RIRPRRRRP4° QRAiAeaRAA$_RReA RRRq AR¢AARBiRRAAaCRRRRA$BRRM lip; a7 ime4Ae¢3°Ya3AYAxA Aw r x5Ra__FAm¢P4A ! t PAAe °¢RRR3¢4 00-9 pS°AAA8HF$ Ail& Rg8°B5 . 151/5 �, `RRAAAAei3°fl3Af°°R Ay j°AERPF¢FxAE9¢F4A 3 IpaRe0Aeee0ilR2SA4 0R-a; Eis°R°Aaa3RRA°=RRexY$ee@R$ 's!RA I g gg I I ° Pr,, ' 9$ _222'5. _�2 2 �a� 3gl77 g�g�®��gg$Ca^ y �Ra_A' __ •A° _ _IS 3, a=A __ 4. AA R_______ - i g A eee N"RR -_�.-,aa9°n.�g �3 i]Y.�� ip °y? 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J2 / - a p ® . k \ } \ ) 0 ! { - , ( ® 4 \ \ } , . \ \ \ 4 / \/ � \ ƒ _ � ; = ` ® '4k ac ( \ / } } � ƒ ) ` \ \ \ } \ \ _ \ � \ ( \ ƒ ƒ ; ; / .F. V-1 ! . = - 2 � d « § / j \ & t \ • / ( a % , \ ° ƒ( CI j\( ( � � \ /j- 7 ƒ \ � r } } � / K }( ; \ \ § ! ) } a ± / i / ) o 7 » \ / & j / ` f - \ t ± ) \ / \ � If i � � — — — ( ! ! 6 ; - / & E $ / i — — \ ( ( , ) 0 ) \ / L. ƒ \ } � .4. , / ! ! z : , \ / \ } \% \ _ _ _ _ —\ _., [ § § a ` !ti{ ƒ \ j J k$ . � • ` � � \! / t � _ _ _ u ». ƒ _ ) } / / \ / z � /{ \) { ! \ ; _ : {( 2 \ } i)\/ % ) 3 ) ƒ _ \ • - 3 - 23"-- / — Appendix D Public Library Construction Costs 1981 through 1998 r 1 CO M CO I .-1 g CO R rn ■■�� m r3 U Of C • 1 o C 4 a C 0 • • 0 O w U /2. 7 a • 4 c y o O a g t $4 N R .Q A .J • • - - a V • N a A • • b a • n C- 0 • 4 w • co a • • - is 8 g 8 R 8 g i i a 2 a .. v++s lad a•s