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HomeMy WebLinkAboutCC 1999-08-23 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA AUGUST 23, 1999 — 5:00 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1 Discuss Items from Regular August 23, 1999 City Council Meeting (5 Minutes) 2. IR 99-111 Board and Commission Reception (5 Minutes) — 1 Discuss Proposals for Telecommunications 1 System (20 Minutes) (Agenda Item 6c) 4. IR 99-114 Tree Preservation Survey (20 Minutes) 5. IR 99-112 Park Land Dedication/Park Impact Fee Proposal (10 Minutes) 6. IR 99-113 Update of Cottonbelt Rail System (10 Minutes) 7. Adjournment— 6 10 pm *Closed due to subject matter as provided by the Open Meetings Law If any action is contemplated, it will be taken in open session. P031 ED S C�La�J [� Z/ao199 Date 09 Lls n2 AUG - 3 2005 Jj ��Gct• 3m-- 08/23/99 Page 2 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA AUGUST 23, 1999 —7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made NUMBER ITEM ACTION TAKEN mot, 1. Call to Order i El Invocation — Don Scruggs, Richland Hills United Methodist Church Pledge of Allegiance 4 Special Presentations a). Proclamation — Rhonda Bannister, Mrs. Texas All American b). Beautification Awards 1.) Yards of the Month 2.) Landscape of the Month 5. Removal of Item(s) from the Consent Agenda 08/23/99 Page 3 NUMBER ITEM ACTION TAKEN 6. Approval of Consent Agenda Items a ) Minutes of the Pre-Council Meeting August 9, 1999 b.) Minutes of the Council Meeting August 9, 1999 GN 99-85 c.) Approve Telecommunications System — Resolution No. 99-58 GN 99-86 d.) Contract Authorizing Pass-Through State Grant Agreement for NETS PU 99-34 e.) Award Bid for Amundson Well Pump Repair to Millican Well Service in the Amount of$28,634 7. SRC 99-03 Consider Request of Tony Callahan (Richland Business Center) for variances to the Sign Regulations, Ordinance 2374, Major Development Signs Located Outside the Freeway Overlay Zone on an existing pole sign The property is located at 6300 Grapevine Highway and platted as Tract A, Richland Plaza Addition 8 GN 99-80 Public Hearing on Proposed 1999-2000 Budget 9. GN 99-81 Approval of 1999 Certified Tax Roll — Resolution 99-55 10 GN 99-82 Authorizing Homestead, Over 65, and Disability Exemptions from Ad Valorem Taxes - Ordinance No. 2402 11. GN 99-83 Adopting the Tax Rate for Tax Year 1999 — Ordinance No. 2403 ti - 12 GN 99-84 Adopting the 1999-2000 Budget—Ordinance No. 2404 08/23/99 Page 4 NUMBER ITEM ACTION TAKEN 13. GN 99-87 Appointment of Board Member to Reinvestment Zone Number 1 14. GN 99-88 Resolution Communicating City's Intent to Form Reinvestment Zone No. 2, City of North Richland Hills — Resolution No. 99-60 15. PU 99-35 Purchase of 2 Acre Addition to 100 Acre Park Site — Resolution No. 99-61 16 a) Citizens Presentation b) Information and Reports 17 Adjournment POSTED Dale 02, U5oJim -- - INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-111 Date August 23, 1999 L Subject. Board/Commission Reception Each year the City Council hosts a reception for the City's Boards and Commissions. For the past several years, this event has been held during the month of October. Last year's reception was held at the Holiday Inn, Meacham Possible locations for this year's reception are the Holiday Inn at Meacham Blvd or BISD's Fine Arts Complex. Available dates during the month of October for these facilities are Facility Available Dates BISD Fine Arts Complex Tuesday, October 5 Thursday, October 14 Tuesday, October 19 Thursday, October 28 Holiday Inn, Meacham Tuesday, October 5 Thursday, October 14 Tuesday, October 26 Thursday, October28 Other events already on the Council's calendar for October are: October 11 - Council Meeting October 12 - Community Service Provider Reception October 25 - Council Meeting Depending on Council preference, either facility can accommodate a formal reception with hors d'oeurvres or a full banquet,dinner Staff is seeking direction from the Mayor and City Council on the location, date of the reception and type of dinner. Council input is also requested on the "thank you" gift that will be given to the Board Members. This will be discussed further with you at the Pre-Council meeting Monday evening If you have any questions prior to the meeting, please call. Respectfully submitted, L-91 z(ca Patricia Hutson City Secretary a ISSUED BY THE CITY MANAGER mmil NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-114 • L Date August 23, 1999 Subject:Tree Preservation Survey At the Pre-Council meeting Staff will give a brief verbal report on the findings of the Tree Preservation Surveys sent to Council. When the remainder of the surveys have been received and information compiled we will fax you with the results before the Pre-Council meeting Respectfully submitte., Steve Norwood Assistant City Manager SN/Id ISSUED BY THE CITY MANAGER INIMN NORTH RICHLAND HILLS, TEXAS • INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-112 Date August 23, 1999 5 Subject: Parkland Dedication Ordinance At the July Budget retreat, the City Council discussed the potential for evaluating and implementing a Parkland Dedication Ordinance. The adoption of such an ordinance would be in accordance with City Council Goal #4, which references a financially sound city government providing cost effective services affordable for our citizens, and Goal #5, which references making quality parks, open space and trails available to citizens. In response, staff prepared a survey and collected ordinances from area cities that have adopted parkland dedication or park impact fees ordinances. The attached Parkland Dedication Ordinance Summary documents the details of these ordinances. With the exception of one city, each ordinance also allowed the opportunity to provide cash in-lieu of land as follows: • Cash fee per single family lot • Cash fee per multi-family unit • Cash fee per gross acre of non-residential development Almost all of the ordinances required the dedication of land based on the following criteria: • Acreage dedication per single family lot • Acreage dedication per multi-family unit • Acreage dedication per gross acre of non-residential development The attached Comparison Chart shows the acreage and/or impact fee requirement for each city surveyed. Additionally, in order to demonstrate the potential benefit of implementing a parkland dedication ordinance, the attached Benefit Analysis quantifies what the City might expect in terms of acreage or fees acquired if the ordinance were to be adopted. We used development statistics from the last calendar year for these projections. It is important to note that revenue from the collection of impact fees must be used to develop or improve parks in the area that generated the impact fee revenue. Therefore, the total revenue shown on the benefit analysis chart could not be pooled to aid in the construction of parks elsewhere in the city. Some critical questions to resolve in order to develop a final ordinance are 1. Do we develop an ordinance based on impact fees only? 2. Do we want to develop an ordinance requiring land dedication with the option (city discretion) for cash fee? 3 Do we include non-residential development in the ordinance? ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS Upon the concurrence of the Mayor and Council, staff recommends that this information be presented to the Park and Recreation Board at their September 10, 1999 meeting, to evaluate the potential of implementing a Parkland Dedication Ordinance and to make a recommendation to City Council. Respectfully submitted, Jim Browne Director of Parks and Recreation Parkland Dedication Ordinance Summary Parks and Recreation staff contacted the following cities to prepare a survey of Parkland Dedication and Park Impact Fee Ordinances. Southlake Plano Flower Mound Colleyville Fort Worth Arlington Keller Allen Deer Park Grapevine Highland Village Euless Coppell Denton Irving Lancaster Desoto Rowlett Carrollton Bedford Hurst Below is a detailed summary from the cities that have adopted or are in the process of adopting Parkland Dedication/ Park Impact Fee Ordinances SOUTHLAKE The Park and Recreation Dedication Requirements are based on Southlake's Land Use Plan and the Parks, Recreation and Open Space Master Plan. The park land dedication requirement for residential development is 1 acre of parkland for every 40 dwelling units This ratio is derived from the Open Space Master Plan that provides for 21 acres of parkland for every 1,000 residents The non-residential requirement is one acre of parkland for every 50 non-residential gross acres of development The ordinance provides for a fee in lieu of parkland dedication. The fees are based on a formula and currently come to $1,500 per residential dwelling unit and $800 per gross acre of non-residential development. Also in the ordinance is a detailed fee schedule including fees for preliminary plats, final plats, mapping, and street name change Southlake does not have a Park Impact Fee Ordinance The estimated annual revenue from the Parkland Dedication Ordinance is $100,000 COLLEYVILLE The Parkland Dedication Requirements are derived from the 1998 Parks and Recreation Master Plan The Master Plan provides nine acres of parkland for every 1,000 residents. The ordinance requires one acre of parkland for every 36 residential dwelling units It also requires that the subdivider dedicate 0 028 acres of parkland for every dwelling unit with no tract of dedicated parkland containing less than 7 acres The non-residential ratio for parkland dedication is one acre of parkland for every 56 non-residential gross acres of development The current calculated fees in lieu of parkland dedication are $1,260 per residential dwelling unit and $800 per non-residential developed acre If a subdivision contains less than 100 units, the subdivider pays $310 11 per dwelling unit in lieu of parkland The ordinance includes a detailed explanation of the approval processes and the creation of a Parkland Dedication Committee KELLER The Keller Park and Open Space Master Plan was referenced in the creation of Keller's Parkland Dedication Ordinance. The City of Keller recently lowered the parkland to dwelling unit ratio and doubled the fee in lieu of parkland dedication. The new residential ratio is one acre of land for every 30 dwelling units The fee in lieu of parkland dedication is $1,000 for residential development A special fund has been created to manage the fees collected in lieu of dedication The money in the fund is spent exclusively on neighborhood park development If the developer's money is not used in five years he is entitled to a refund This ordinance does not provide for parkland dedication from subdividers or non-residential development Keller estimates that the Parkland Dedication Ordinance will bring in $560,000 in revenue next year GRAPEVINE The City of Gravevine's Parkland Dedication Ordinance does not reference a master plan. The ordinance creates an Open Space Committee comprised of the Director of Parks and Recreation, a designated Parks and Recreation Board member, a member of the Planning and Zoning Commission, and a member of the City Council The City Council person is a non-voting member of the committee For most residential development one acre of parkland dedication is required for every 145 dwelling units The residential fee in lieu of land varies by residential classification. The highest fee is for zero-lot residential construction at $1,416 per dwelling unit The fees for subdivisions are described in a fee schedule. Non-residential development is not specifically addressed in this ordinance. Grapevine is rapidly approaching build-out and no longer includes estimated revenue from this ordinance in its budget The annual revenue collected from money in lieu of land is negligible COPPELL The Parkland Dedication Ordinance is based on recommendations included in the Park and Recreation Master Plan. The introduction of the ordinance very specifically states that the purpose of the ordinance is to provide recreational areas in the form of neighborhood parks as a function of subdivision development. The developer is required to dedicate one acre of land for every 100 residential dwelling units. If the number of dwelling units to be developed is less than 100, a fee in lieu of land will be paid The fee is $1,285 per dwelling unit. Cash payments may be used only for acquisition or improvement of a neighborhood park located within the same zone as the development The ordinance provides for the development of a fund to receive fees and a policy for the right to refund. Also included are additional requirements of dedicated parkland. The fee in lieu of land generates an average of$514,000 in annual revenue LANCASTER The City of Lancaster does not currently have a Parkland Dedication Ordinance in place They are in the process of researching ordinances of other cities The current recommendation for parkland dedication is one acre for every 100 dwelling units The fee in lieu of land is currently $200 per dwelling unit. CARROLLTON The Comprehensive Plan is referenced as a guide in the creation of Carrollton's Parkland Dedication Ordinance The city is divided into 21 service areas and each has its own account. A developer in a particular service area must dedicate land within that service area or pay a fee in lieu of parkland dedication into that service area's account. Fifteen of the twenty-one service areas have a fee of $300 per dwelling unit for residential and subdivision development. Carrollton does have an acreage to dwelling unit ratio for parkland dedication. If a developer chooses to dedicate land, the City examines the value of the property and compares it to the fee in lieu of parkland had the developer opted to paid it The decision to accept the land is based on that comparison. This ordinance also has a right to refund clause. PLANO This City of Plano does not have a Parkland Dedication Ordinance The "Plano Park and Recreation Fee Article" is, specifically, a Park Impact Fee Ordinance The fees were derived from the Parks and Recreation Element of the Comprehensive Plan for the City of Plano The city is divided into 13 service areas Fees collected within each service area are spent on the development of park facilities in those areas only The ordinance creates a Park Improvements Program that identifies the park facilities and their costs, which are to be financed by park impact fees Park fees may only be spent for park facilities identified in the Park Improvements Program. The fee established for single-family development is $467.47 per dwelling unit, and the fee for multi-family development is $323 96 per dwelling unit As with the Parkland Dedication Ordinances, the fees collected can not be used to maintain, repair or operate the existing park system This ordinance includes a right to refund clause The estimated annual revenue collected through park impact fees is $1,975,738 From its inception in November of 1993, Plano has collected $11,031,206 as of May 31, 1999. FORT WORTH Fort Worth's Park Dedication Policy is part of the City's Subdivision Ordinance Dedicated tracts of land must be at least five acres. If a tract is less than five acres, the fee in lieu of parkland will be required of the developer The acres to be dedicated is calculated using the following formula. ((2 5 Acres) x (No. of Units) x (Persons/Unit))/1000 Population =Acres to be dedicated The number for Single Family Detached/Duplex is 3 25 Persons/Unit and the number for Multi- Family is 2 0 Persons/Unit These numbers are current as of December 27, 1995, when the policy was last updated The amount of the fee in lieu of parkland dedication is determined by one of two methods. The value of the required property as determined by the Tarrant Appraisal District is used as the fee, or a State of Texas certified real estate appraiser may be hired by the Developer/Owner to determine the value of the property if he/she is approved by the City. The ordinance also describes the requirements of the land to be dedicated and includes a right to refund clause. Parkland Dedication Ordinance Comparison Chart PARKLAND DEDICATION City Single-family lot Multi-family Unit Non-residential Southlake 1 acre/40 DU 1 acre/40 DU 1 acre/50 GA Colleyville 1 acre/36 DU 1 acre/36 DU 1 acre/56 GA Keller 1 acre/30 DU 1 acre/30 DU None Grapevine 1 acre/145 DU 1 acre/145 DU None Coppell 1 acre/100 DU 1 acre/100 DU None Lancaster 1 acre/100 DU 1 acre/100 DU None Carrollton None None None Plano None None None Fort Worth see formula** see formula" None FEE IN LIEU OF LAND* City Single-family lot Multi-family Unit Non-residential Southlake $1,500 $1,500 $800 Colleyville $1,260 $1,260 $800 Keller $1,000 $1,000 None Grapevine $1,416 $1,416 None Coppell $1,285 $1,285 None Lancaster $200 $200 None Carrollton $300 $300 None Plano*"* $467.47 $323.96 None Fort Worth TAD land value TAD land value None Notes: DU = dwelling units GA =gross acres of development 'Fees are per dwelling unit for residential and gross acres for non-residential **((2 5 Acres)x (No of Units)x (Persons/Unit))/1000 Population =Acres to be dedicated "' The numbers for fee in lieu of land are the numbers used in the park impact fee Parkland Dedication Ordinance Benefit Analysis NRH Data(January-December 1998) Single-family DUs 283 Multi-family DUs 658 Non-residential acres** 90 Ordinance Requirements NRH Parkland (acres) Fee in Lieu of Land SF=1AC/40DU, MF=1AC/40 DU, NR=1AC/50GA SF=$1,500/DU, MF=$1,500/DU, NR=$800/GA 25 33 $1,483,500 Southlake SF=1AC/36DU, MF=1AC/36DU, NR=IAC/56GA SF=$1,260/DU, MF=$1,260/DU, NR=$800/GA 27 77 $1,257,660 Coileymlle SF=1AC/30DU, MF=1AC/30DU, NR=None SF=$1,000IDU, MF=$1,000/DU, NR=None 31 34 $941,000 Keller SF=1AC/145DU, MF=1AC/145DU, NR=None SF=$1,416/DU, MF=$1,416/DU, NR=None 6.49 $1,332,456 Grapevine SF=1AC/100DU, MF=1AC/100DU, NR=None SF=$1,285/DU, MF=$1,285/DU, NR=None 941 $1,209,185 Coppell SF=1AC/100DU, MF=1AC/100DU, NR=None SF=$200/DU, MF=$200/DU. NR=None 941 $188,200 Lancaster SF= None, MF=None, NR=None SF=$300/DU, MF=$300,DU, NR=None None $282,300 Carrollton SF= None, MF=None, NR=None SF= $467 47, MF=$323 96, NR=None None $345,460 Plano' SF&MF=((2 5 AC)x(#of DU)x(Perss/DU))/1000 Pop=AC, NR=None SF&MF=TAD land value, NR=None 5 59 Not Available Fort Worth Notes: The calculations on this sheet represent an "either/or"scenario *Plano's fee in lieu of land number is actually their park impact fee "This number is estimated INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 99-113 • Date August 23, 1999 Subject: Update on Cottonbelt Rail System Over the last several months the Mayor, City Council and staff members have briefly discussed the Cottonbelt Rail System and possibilities of working with DART and the North Central Texas Council of Government in beginning planning studies that would lead to use of this rail system for those cities along the Cottonbelt as well as DFW Airport. At the Transportation Summit in Irving this week, in a discussion with the Chair of the DART Board, she encouraged us to begin working with cities along the Cottonbelt and with COG the idea of presenting the desire for a planning study and other work on the Cottonbelt to the DART Board. After a session that Michael Morris was presenting at the Transportation Summit, Mayor Scoma and I had the opportunity to visit with Michael about what the Chair of the DART Board had shared with us Michael indicated that since the Trinity Rail System is nearing completion, that timing would be good to begin working on the Cottonbelt Rail System. He suggested that following a meeting of the cities regarding the Trinity Rail System at the COG offices on Thursday, September 2 that an item be added to that agenda to discuss planning and other initiatives related to the Cottonbelt Rail System We wanted to take a few minutes at the Pre-Council meeting to further bring Council up to date on possible discussions on the Cottonbelt Rail System and meetings with the Council of Governments. Mayor Scoma will be sharing his conversations with Michael Morris and other elected officials regarding this rail system study. Respectfully submitted, Larry J. Cunningham City Manager LJC/Id am ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS NRH cry OF NORTH RICELAND HILLS PROCL .4 .MA ?ION Whereas, the AO-American Pageant system is unlike any otherpageant concept; and Whereas, the Mrs. Texas ACCAmerican Pageant recognizes contestants for their commitment to their communities; and Whereas, Mrs. Rhonda Bannister is an avid volunteer of the Special Olympics Program and gives untiring to the community; and Whereas, Mrs. Bannister's focus on creating apositive image for families of specialneeds children; and Whereas, Mrs. Bannister created and authored"The Special Messenger Program", a hands on,first hand interaction with children of special needs anal their families; and Whereas, this platform and outpouring of generosity hoc earned Mrs. Bannister the title of"Mrs. Texas ACCAmerican". NOW 7HEREyORE, I, Charles Scoma, Mayor of the City of North • Richland3-CiCCs, Texas to hereby proclaim, August 25'" as: "Rhonda Bannister Day" in the City of North RichdandHit&s andurge all citizens to join in this day of recognition. $a' ,,,y IN WITNESS WHEREOF, I have hereunto M;• ', set my hand and caused the seat of the City • of North RichlandHit&s to be affixed this the (.4 14 1., 91h day of August 1999. Yi F`NIIgpA�4M11��• •. C rCes Sco Mayor CITY OF NORTH RICHLAND HILLS_ Beautd•cation Comr+ssic r YARD-OF-THE-MONTH WINNERS LIST AUGUST 1999 AREA 1 Bob& Jennette Forrester 3332 Willowcrest Dr North Richland Hills, TX 76117(838-0115) AREA 2 Bill&Joan Mayfield 7209 Karen North Richland Hills, TX 76180(427-0363) AREA 3 Sarah& Dale Henry 4913 Skylark Cr North Richland Hills,TX 76180(485-0341) AREA 4 Tommy& Sue Martin 5425 Susan Lee North Richland Hills,TX 76180(281-5415) AREA 5 Rick& Maria Spencer 6120 Shady Cove North Richland Hills.TX 76180(581-0296) AREA 6 Stephen&Kris Randles 7564 Hightower North Richland Hills,TX 76180(577-2614) AREA 7 James&Carol Davis 7209 Elmwood North Richland Hills, TX 76180(498-3660) • AREA 8 Gary,& Jo Davis 7501 Brockwood Ct. North Richland Hills, TX 76180(485-4839) AREA 9 Rodney & Mary Burns 7913 Kandy North Richland Hills,TX 76180 (581-6733) LANDSCAPE: McDonalds/Chevron 7451 Davis Blvd. North Richland Hills, TX 76180 6720 Northeast Loop 820 • Nonn Rich.and H nIs Texas •76180-7901 USA 817-581-5761 • FAX 817-5E1-5722 MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820—AUGUST 9, 1999 — 6:00 P.M. Present. Charles Scoma Mayor JoAnn Johnson Mayor Pro Tern Lyle E. Welch Councilman Russell Mitchell Councilman Frank Metts, Jr. Councilman Don Phifer Councilman T. Oscar Trevino, Jr. Councilman Larry J. Cunningham City Manager Randy Shiflet Deputy City Manager Steve Norwood Assistant City Manager Patricia Hutson City Secretary Alicia Richardson Assistant City Secretary Rex McEntire Attorney Greg Dickens Public Works Director Larry Koonce Finance Director Donna Huerta Director of Communications Karen Bostic Budget & Research Director Paulette Hartman Administrative Assistant to City Manager Marcy Ratcliff Director of Planning Mike Curtis Assistant Public Works Director Bill Thornton Assistant Parks & Recreation Director Absent. Matt Milano, Ph.D Councilman ITEM DISCUSSION ASSIGNMENT CALL TO ORDER ' Mayor Scoma called the Pre-Council meeting to order at 6.00 p.m. Mr. Cunningham introduced Mr Greg Vic, the Managing Director of Community Services and Facilities DISCUSS ITEMS Agenda Item No. 12 — GN 99-75 — Mayor Scoma NAN FROM REGULAR advised the Council that he would be asking each of AUGUST 9, 1999 them to read one of the goals during the regular CITY COUNCIL Council meeting. MEETING Agenda Item 6c —GN 99-72 — Councilman Trevino NAN asked for the definition of"transaction" in the statement that the"40¢ per transaction would remain the same". The City Manager clarified that the Pre-Council Minutes August 9, 1999 Page 2 ITEM DISCUSSION ASSIGNMENT transaction referred to a one time charge for each parcel of commercial, residential, industrial, etc property Councilman Trevino asked the City Manager if Staff GREG D. had sent the letter yet to the residents on Colorado Boulevard The City Manager advised that the Public Works Director had prepared the letter and that it would be sent soon. Councilwoman Johnson asked that the closing of the street not be included as one of the options since Council had previously considered that option on a regular agenda and denied the closing OVERALL The Public Works Director briefed the Council on the GREG D. BRIEFING OF purpose of Ordinance No 2399. He reviewed the REVISED WATER major revisions and additions being made to the CONSERVATION plan. Mayor Scoma questioned that the City AND EMERGENCY Manager of North Richland Hills was designated as WATER DEMAND being the responsible authority while the Mayor is MANAGEMENT designated as the responsible authority for the City •LAN (AGENDA of Watauga (page 3 of the Plan, Implementation & ITEM NO. 13) Enforcement). He further questioned that only the City Manager is mentioned as initiating the Emergency Management Water Demand Plan (page 9, Initiation Procedures). He felt that the City Manager of Watauga would be more appropriate if the City Manager of North Richland Hills was the designated authority. Mayor Scoma was concerned that the wording on pages 6 and 7 did not require the City of Watauga to adhere to the restrictions. Mayor Scoma expressed concern that North Richland Hills would be expected to uphold the agreement, but yet did not have any control over other entities being supplied water through North Richland Hills. He was concerned that if another entity in the plan failed to perform, it would cause North Richland Hills to be in violation of the contract. Staff advised that the wording could be changed to require the City of Watauga to uphold the agreement and that a Letter of Agreement could be sent to Watauga to further clarify that Watauga would adhere to the plan. The Mayor also asked Staff to clarify in the plan that in each of the water management stages, the City will be entitled to use well water at the golf course. Pre-Council Minutes August 9, 1999 Page 3 ITEM DISCUSSION ASSIGNMENT IR 99-106 ; Mr. Shiflet explained the request before the Council RANDY/JIM B. REQUEST FOR from Mr Dennis Denson was for a masonry MASONRY screening wall across the back of his property and SCREENING WALL three adjacent property owners. Council was ADJACENT TO 100 advised that if they should decide to construct this ACRE PARK wall, Staff felt that the Londonderry and Kingswood homeowners would also make a request for a screening wall. There was discussion on the feelings of the owners of the AG property located in the southern section of the park, the layout of the ballfields and the berms in relation to the houses and the concessions made by the Park and Recreation Board and the City Council to accommodate the surrounding property owners during the development of the concept plan for the park. The construction of a wooden fence was discussed as an option. The consensus of the Council was for staff to prepare some options and place this as an action item on an agenda for Council to consider. IR 99-107 Mayor Scoma stated that this item was going to STEVE N. £GISLATIVE require extensive time to discuss and suggested that UPDATES the Council consider discussing this at a future work session. The consensus of the Council was to place this on a work session for review and discussion. IR 99-104 TIMELINE The City Manager advised of some of the upcoming LARRY C. FOR UPCOMING issues that the Council will be addressing over the COUNCIL next several months and the timeline for those DISCUSSION/ issues He advised the Council that it might be DECISION necessary to call a special work session in September to address issues related to Phase II of the Sign, Landscape and Tree Ordinance. Mr. Cunningham suggested that the Council consider waiting until January to begin meeting with the boards and commissions. There was discussion on the need to convey the Council's goals and objectives to the Board Members before January. After discussion, the consensus of the Council was to present the Council goals and objectives to the Boards and Commissions during the Board and Commission Banquet. Pre-Council Minutes August 9, 1999 Page 4 ITEM DISCUSSION ASSIGNMENT ADJOURNMENT I Mayor Scoma announced at 6 52 p.m. that the Council would adjourn to Executive Session as authorized by Section 551 052 of the Government Code for Deliberation Regarding Real Property to discuss park land acquisition Charles Scoma — Mayor ATTEST: 'atricia Hutson —City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 —AUGUST 9, 1999 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order August 9, 1999 at 7:04 p.m. ROLL CALL Present: Charles Scoma Mayor JoAnn Johnson Mayor Pro Tern Lyle E. Welch Councilman Russell Mitchell Councilman Frank Metts, Jr. Councilman Don Phifer Councilman T. Oscar Trevino, Jr. Councilman Absent: Matt Milano Councilman Staff: Larry J. Cunningham City Manager Randy Shitlet Deputy City Manager Steve Norwood Assistant City Manager Patricia Hutson City Secretary Alicia Richardson Assistant City Secretary Greg Dickens City Engineer Rex McEntire Attorney 2. INVOCATION Mayor Pro Tern Johnson gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS SHARON DEAVERS — CLOTHES CONNECTION Ctty Council Minutes August 9. 1999 Page 2 The Clothes Connection is a non-profit service organization operated by the Birdville Council of PTA and community volunteers The Clothes Connection helps prepare children for school by providing clothing and school supplies 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING JULY 26, 1999 B. MINUTES OF THE COUNCIL MEETING JULY 26, 1999 C. GN 99-72 CONTRACT WITH TARRANT COUNTY FOR COLLECTION OF CITY PROPERTY TAXES — RESOLUTION NO. 99-53 D. PU 99-31 AWARD OF BID FOR IRRIGATION INSTALLATION AT LINDA SPURLOCK PARK TO SPRINKLE & SPROUT E. PU 99-32 AWARD OF BID FOR WASTEWATER SYSTEM REHABILITATION, CONTRACT "A" TO KENKO, INC. IN THE AMOUNT OF $2,652,661.65 F. PAY 99-05 APPROVE FINAL PAY ESTIMATE NO. 4 IN THE AMOUNT OF $22,375.65 TO WALT WILLIAMS CONSTRUCTION, INC. FOR RUMFIELD ROAD, PHASE 2 MISCELLANEOUS IMPROVEMENTS Councilman Phifer moved, seconded by Councilman Trevino to approve the consent agenda. Motion carried 6-0. 7. PZ 99-20 -REQUEST OF SCOTT KUNKLE FOR SITE PLAN APPROVAL OF A COMMERCIAL DEVELOPMENT ON LOT 2, BLOCK 1, KUNKLE ADDITION. THIS PROPERTY IS LOCATED IN THE 7500 BLOCK OF MID-CITIES BOULEVARD APPROVED Ms. Marcy Ratcliff, Director of Planning, gave staff recommendations and summarized PZ 99-20. City Counctl Mtnutes August 9, 1999 Page 3 Councilman Metts moved to approve PZ 99-20 as recommended by the Planning and Zoning Commission, with the provision that the landscape be updated in accordance with the approved variances Councilman Welch seconded the motion. Motion carried 6-0 8. PS 98-52 - CONSIDER REQUEST OF DAVID MCMAHAN OF DAVIS NORTH TARRANT L.P. FOR A REPLAT TO BE KNOWN AS LOTS 1 —4, BLOCK 5, BRENTWOOD ESTATES ADDITION (LOCATED IN THE NORTHWEST CORNER OF DAVIS BOULEVARD AND NORTH TARRANT PARKWAY) APPROVED Ms. Marcy Ratcliff gave staff recommendations and summarized PS 98-52. Councilman Mitchell moved to approve PS 98-52,a replat to b known as Lots 1-4, Block 5, Brentwood Estates Addition as recommended by the Planning and Zoning Commission. Councilman Trevino seconded the motion. Motion carried 6-0. 9. PS 98-63 -CONSIDER THE REQUEST OF KURTZ-BEDFORD FOR A REPLAT TO BE KNOWN AS LOTS 3R1 &4, BLOCK 1, WALKER BRANCH ADDITION. THIS PROPERTY IS LOCATED IN THE 8500 BLOCK OF EMERALD HILLS WAY APPROVED Ms. Marcy Ratcliff gave staff recommendations and summarized PS 98-63. Councilman Phifer moved to approve PS 98-63 as recommended by the Planning and Zoning Commission. Councilman Mitchell seconded the motion. Motion carried 6-0. 10. GN 99-73 - SETTING DATE FOR PUBLIC HEARINGS FOR 1999-2000 CITY BUDGET, PARKS & RECREATION DEVELOPMENT CORPORATION AND CRIME CONTROL DISTRICT BUDGETS APPROVED Mayor Scoma summarized GN 99-73. C ty Council Minutes August 9, 1999 Page 4 Mayor Pro Tern Johnson moved to set the date for the public hearings on the Crime Control and Prevention District at 6:15 pm, the Park Development Budget at 6:30 pm, and the annual City Budget at 7:00 pm on August 23, 1999. Councilman Mitchell seconded the motion. Motion carried 6-0. 11. GN 99-74 - RECORD VOTE ON PROPOSED TAX RATE AND SETTING OF PUBLIC HEARING APPROVED Mayor Scoma summarized GN 99-74. Councilman Metts moved that a record vote be taken concerning the proposed tax rate of 570 and set a public hearing on the tax rate at 4:30 pm on August 19, 1999. Councilman Welch seconded the motion. Motion carried 6-0. 12. GN 99-75 -ADOPTING REVISED GOALS FOR THE CITY OF NORTH RICHLAND HILLS — RESOLUTION NO. 99-54 APPROVED The City Council read into record the revised goals for the City of North Richland Hills. Councilman Trevino moved to approve Resolution No. 99-54 adopting the goals for the City of North Richland Hills as revised June 1999. Councilman Mitchell seconded the motion. Motion carried 6-0. 13. GN 99-76 - PUBLIC HEARING ON THE REVISED WATER CONSERVATION AND EMERGENCY WATER DEMAND MANAGEMENT PLAN APPROVED Mayor Scoma advised Council that item GN 99-76 is a public hearing on the revised Water Conservation and Emergency Water Demand Management Plan. City Council Minutes August 9, 1999 Page 5 Mr. Greg Dickens, Director of Public Works, summarized the water demand management plan. Mr. Dickens recommended the following modifications resulting from the earlier discussion held in Pre Council: • replace Mayor with City Manager on Implementation & Enforcement (page 3) • replace solicit with require on page 7, item 9 • replace solicit with require on page 8, item 10 • page 9, item 6, to read as follows: Advise City of Watauga of actions being taken by North Richland Hills and require enforcement of like procedures in Watauga • Item 3 under stage 3 add exceptions: restrictions do not apply to any location using ground water or waste water affluent for irrigation. Mayor Scoma opened the public hearing and asked for anyone wishing to speak for or against the plan to come forward. No one requesting to speak on this item, Mayor Scoma dosed the public hearing. 14. GN 99-77 -APPROVE THE REVISED WATER CONSERVATION AND EMERGENCY WATER DEMAND MANAGEMENT PLAN -ORDINANCE NO. 2399 APPROVED Mayor Pro Tem Johnson moved, seconded by Councilman Mitchell to approve GN 99- 77, Ordinance No. 2399 subject to the changes read by Mr. Dickens. Motion carried 6-0. 15. GN 99-78 -REVISE "NO PARKING" ZONE ON BOB DRIVE - ORDINANCE NO. 2400 APPROVED Mr. Mike Curtis gave Council a synopsis of GN 99-78. Mayor Scoma asked if there was anyone from the neighborhood wishing to speak on this item to come forward. Mayor Pro Tern Johnson moved, seconded by Councilman Phifer to approve GN 99-78, Ordinance No. 2400. City Council Minutes August 9, 1999 Page 6 Motion carried 6-0. 16. GN 99-79 -APPOINTMENT OF ALTERNATE TO BEAUTIFICATION COMMISSION APPROVED Councilman Trevino moved that Ms. Peggy Weathered be appointed to the alternate position on the Beautification Commission, term expiring June 2000. Councilman Mitchell seconded the motion. Motion carded 6-0. 17. GN 99-80 - APPOINTMENT TO CIP COMMITTEE APPROVED Councilman Metts moved to approve GN 99-80 appointing Lyle E. Welch, Don Phifer, T. Oscar Trevino, Jr, and Charles Scoma (Alternate)to the CIP Committee. Councilman Phifer seconded the motion. Motion carried 6-0. 18. PU 99-33 -AWARD OF BID FOR SOD INSTALLATION AT WALKERS CREEK PARK APPROVED Mr. Bill Thornton summarized PU 99-33 for Council. Councilman Phifer moved to award the contract for the sod installation at Walker's Creek Park to the low bidder, Texas Environmental Management, in the amount of $31,980,00. Mayor Pro Tern Johnson seconded the motion. Motion carried 6-0. 19. A. CITIZENS PRESENTATION City Council Minutes August 9, 1999 Page 7 Mr. Bill Louthan, 1924 Higgins Lane, Haltom City, voiced his concern with the lack of interest from the Police Department. B. INFORMATION AND REPORTS Mr. Bill Thornton advised Council of the following: Fall Recreation Celebration Registration Party 9:30 am — 1:30 pm, August 14, 1999 After School Program begins August 10, 1999 North Richland Middle School North Ridge Middle School Smithfield Middle School Mayor Scoma announced that Congressman Barton would be at the Recreation Center on August 12, 1999 for a Town Hall Meeting, 1999 from 6:00 pm — 7:00 pm. 20. ADJOURNMENT Mayor Scoma adjourned the meeting at 8:10 pm. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department Information Services Council Meeting Date. August 23, 1999 Subject- Approve Telecommunication System - Resolution # 99-58 Agenda Number GN 99-85 In the FY 1998/99 approved budget, Council appropriated $600,000 to replace the City's existing telecommunication system. At the December 21, 1998 City Council meeting, a Telecommunications System Review (IR 98-246) was presented outlining the need to replace the City's existing telecommunication system and the benefits our citizens could expect. It was also recommended that the City should acquire professional assistance to perform the needs analysis and later, to develop a Request For Proposals (RFP) City Council approved moving forward with this project. On March 15, 1999, Council awarded a contract to OTM Engineering (PU 99-14)to perform the needs analysis and develop an RFP. OTM was instructed to bring their preliminary findings back to the City Council, prior to proceeding OTM immediately began work on the project and brought back to the City Council on April 12, 1999, (IR 99-043) a formal report, recommending the replacement of the existing system. Consequently, Council directed OTM to proceed with the RFP development. OTM performed a thorough needs analysis and this information went directly into the creation of the RFP. OTM sent surveys to all City departments and each department was interviewed as well. The RFP was completed and advertised on June 18 and 25, 1999. Proposals were opened on July 12, 1999. The base proposal required replacing the four existing telecommunication systems that are installed at City Hall/Police, the North Municipal complex, the Library complex and NRH2O. Optional pricing was requested to attach the Tennis Center and Fire Stations 1, 2 and 3. The following four companies submitted proposals: 1. Fujitsu Business Communication Systems 2. Lucent Technologies 3. NEC 4. Siemens Business Communications OTM and Information Services thoroughly evaluated the proposals and performed the following tasks' • Insured system configurations and stated requirements were met, • Analyzed all exceptions and checked for errors in the pricing matrix; • Analyzed any exceptions to the terms of the contract and discussed with vendors; • Requested reductions in preliminary pricing, • Reduced the number of proposers to two; • Checked proposal references; • Analyzed "on-site"vendor presentations; • Performed final negotiations, • Obtained best and final offers Finance Review Source of Funds: Account Number 310-0000-601.79-00 Bonds (GO/Rev ) Suffice t Funds Available Operating Budget Other f/Ut'I APJ // `O]`'�N'"`— France Director • O 1.41 Des, ment He.• •ign'ure C� Manager Sig7atu - Page 1 of 2 j CITY OF NORTH RICHLAND HILLS The City and OTM interviewed the two best companies who offered the lowest pricing, Fujitsu and NEC. Their best and final proposals are as follows 1 Fujitsu $ 632,872 2 NEC $ 677,598 The lowest proposal includes attaching City Hall to the Tennis Center, as the Tennis Center is currently a stand-alone telephone system The price proposed for this enhancement is $12,435 Another module that was included was telecommunication management or"Call Accounting" software Call Accounting software can be extremely useful as a management and productivity tool. This software will track all calls through the system, monitor and report abuse, reveal toll fraud and provide several useful reports This software will also identify potential problems and makes recommendations for improved system performance. The cost for this software is $20,437 OTM and staff believe that Fujitsu has submitted the most advantageous proposal This has been evidenced by Fujitsu's total commitment to the project including their senior level management and their final pricing, Fujitsu is offering ten year guaranteed manufacturer support for all equipment. Some of the benefits our citizens will receive from the new system are as follows: 1. Citizens should not receive a busy signal when calling the City; 2. Automated Call Distribution (ACD) -This feature equally distributes calls to call takers (such as in the Utility Billing area), can place callers in a "que" instead of getting a busy signal, reports on the average length of a call, tracks information if the caller should hang up and provides informative reports. 3 When a citizen calls after hours, they will have the ability to talk to a human being when calling the main number and/or high visibility departments; 4. The ability to provide the public with information about the City, such as special events, directions, hours of operation, etc., 24 hours a day, 7 days a week 5 The new system will show our customers the exact telephone number from where the call originated in the City. This will eliminate confusion for the customer, as we will be using newer technology offered by Southwestern Bell; 6. The ability to leave a voice message, at any time, if so desired, 7. Provide the capability to easily expand the telecommunication system in the next ten years. An example would be the possible relocation of the Library or Park and Recreation. It should be noted that OTM and Information Services recommend that the City change our existing telephone numbers The benefits are that the City can 1) have one single exchange (or prefix) 2) have room for growth 3) leave the existing service in place until cutover thus reducing risk 4) test the new service during normal working hours to reduce installation and overtime costs and 5)thoroughly test the system prior to cutover to keep downtime to a minimum If approved, the system cutover is scheduled during the month of November 1999 NOTE The additional $32,872 can be provided from system reserves. OTM has attached a formal report providing more detailed information. Information Services believes that the telecommunication system replacement conforms with City Council Goal #4 "Cost effective and quality delivery of quality services" Recommendation To approve Resolution No 99-58 authorizing an agreement with Fujitsu Business Communication Systems for the replacement of the City's existing telecommunication system, approve the optional attachment to the Tennis Center and to purchase the Call Accounting software for a total of $632,872. CITY COUNCIL ACTION ITEM Page 2 of 2 • RESOLUTION NO. 99-58 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager be, and is hereby, authorized to execute the attached contract with Fujitsu Business Communication Systems for the purpose of replacing the City's existing PBX system, to allow for attachment of the City's Tennis Center to the PBX network and to purchase the proposed Call Accounting Software. PASSED AND APPROVED this 23rd day of August, 1999 APPROVED: Charles Scoma - Mayor ATTEST: Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire—Attorney for the City OTA1 Engineering,Inc 1901 N Central Upresc a5 Suite 305 Richardson T\ 75080 Phone 9724808084 I'a5 972 480 8052 OTM Engineering City of North Richland Hills Telecommunications System Recommendation August 23, 1999 Copyright© 1999 by OTN1 Engineenng, Inc Table of Contents Introduction 1 Background 2 System Configuration 4 Final Vendor Pricing 7 Final Recommendation 9 City of North Richland Hills Telecommunications System Assessment Telecommunications System Recommendation OTM Engineering Recommendation for a New Telecommunications System for the City ofNorth Richland Hills introduction With City Council approval on April 12, 1999, Information Services contracted with OTM Engineering, Inc to assist in the replacement of the City's telecommunications system The four primary locations receiving the new service are • City Hall • Library Complex • North Municipal Complex • NRH2O Family Water Park A secondary location considered for connectivity to the main system is the Richland Tennis Center The purpose of this document is to review the specification development, Request for Proposal process, and vendor proposal analysis This process culminates in a recommended telecommunications vendor and system to serve the telecommunications requirements of the City Copynght©1999 by OTM Engneenng,Inc 1 City of North Richland Hills Telecommunications System Assessment The following report addresses the project chronology, financial summanes of the vendors proposals, and final pricing and recommendations to the City Background During the week of April 16, 1999, OTM met in group meetings with departments throughout the City to determine the new system's requirements and functionality OTM developed a specification that was reviewed by the City during the week of June 14, 1999 In addition, questionnaires were developed and distributed These questionnaires will be passed to the vendor during implementation to assist rn their detailed database design The City released the specification in the form of a Request for Proposal (RFP) on June 22, 1999 Through a pre-qualification process, OTM ensured that the market leaders in PBX technology who's services and systems would meet the long-term needs of the City were contacted and received the proposals. Any of the vendor's offerings, properly configured, would be able to support the basic requirements of the City Those vendors were • Fujitsu Business Communication Systems, • GTE Customer Networks, • Lucent Technologies. • NEC Business Network Solutions, • Siemens Information and Communication Networks, and • Williams Communications OTM conducted a mandatory bid conference and site surveys on June 29, 1999 All vendors were in attendance Proposal responses were due on July 12, 1999 The City received qualified responses from Siemens, Lucent, Fujitsu and NEC OTM began the bid comparison process and worked with each vendor to refine the proposals. both from design solution and price perspectives Copyright @ 1999 by OTM Engineering,Inc 2 City of North Richland Hills Telecommunications System Assessment The spreadsheets attached reflect the original configuration, original responses, the revised configuration, revised pricing, and final pricing resulting from R orkmg design and negotiation sessions on August 3rd and 4th, 1999 During the course of the proposal evaluations and negotiations, OTM assisted the City in reducing the field of vendors to Fujitsu and NEC. As of August 4, 1999, both vendors have presented their best and final solutions to the City Based on final pricing and vendor support, OTM recommends Fujitsu as the vendor to be selected by the City to provide the Fujitsu 9600 PBX platform at the four pnmary city locations Copynght m 1999 by OTM Eng,neenng,Inc 3 City of North Richland Hills Telecommunications System Assessment System Configuration The table on the follonmg page represents the system configuration for the City Copyright©1999 by OTM Engineering,Inc 4 N „ .- £ r TI. 01 3 o = ,E 4 N n v > r m r _ m - - = m m o -V u 2 x 8 _ o m > v o v _ g _ m m m 2 w ri o V m > m co a o m s m u o _ ▪ 9 ' 2 m r v 3 m _ v > _ m m m uor o f _ - - - = w m o m m > _ _EP m 3 o J m m m = z a m > m m _ € co m o u" ▪ 3 .- .- C j o U E. ry o m m > a o 0 S m m ry Lll CD O .......... U mN m > m m o m m 6 U o G 3 m .- 0 .0 ni to.- m > v `- v v m v m m e el CC ° o n To To E E a 0 = a F c 0 F N .3 z IL o N _0. 2 - E _ r 5 E° _ o f - F 2 L.2 d = c U y E O @ E _ L.L.u 0 t o E E E 2 c E. 0 $.' E U U A u n a U ' a o TS 2 u a m a s < o m o a0o X a - E. s 0 E . r I r t ;" la m m _ 2" o ° _ co v g m co g m m $ E - 9, m a • ^ z Co IN la . . I• I 0 E t t — 2 m f ry U U F v o o 0 0 r, F T ] Y • m ry _ o r 2 2_ m m O ry co• co w U r V U V ' u m U x _ m v m m 1- o o ry a 21 co o a C 0 U m m 2 . 8 _ 04 m n IN _ U - v ry rt. m 0 m ry m _IN IN W m m 1-To to 1 o 2 26C3 26C' a a a o r E u°, iE £ E To c ry E ry E F• o u y E E t t E y _ c 3 E 3 E — o F E _ H S E _ = —` m —` _ — i '" `- K — — o w m m 5 mm v o _ _ E z uog5v o x 0 - LL E 0 o E_ °h' 2 2 u E _ F H 0 City of North Richland Hills Telecommunications System Assessment Final Vendor Pricing The table on the following page represents the final pricing by both finalists, Fujitsu and NEC Copyright©1999 by OTM Engmeenng,Inc City of NRH Final Telecommunications System Cost Comparisons NEC Fujitsu PBX System PBX at City Hall $310.014 $341,531 System Type NEAX 2400 F9600 PBX at Library Complex $97,073 $120859 System Type NEAR 2000 F9600 PBX at North Municipal Complex $119912 $140866 System Type NEAX 2000 F9600 PBX at NRH20 Family Water Park $73427 $95440 System Type NEAR 2000 F9600 Discount mcl ($51,500) Training $17,100 incl PBX System Sub-Total $617,526 $647,196 Other Systems Voice Messaging System 557961 $47.796 System Type Centigram 120R Baypoint Ivs Ports x Hrs 32 x 150 32 x 240 (Centigam OEM) Tennis Center $8.100 $12,435 estimate Cal Accounting Equipment $31,130 $20,437 System Type AlmWorx XIOX Other Systems Sub-Total $96,491 $80,668 Performance and Payment Bonds Ind $5.178 System Total Excluding Cabling $714,017 $733,042 Cabling Tone/Test/Reuse Total Incl $42,720 Mtc Adjustment ($30419) Discount ($64,505) Executive Discount ($78,385) Complete System Total(excl.tax) $677,598 $632,872 OTM PBX Finall xis 8118199 OTM Engineering City of North Richland Hills Telecommunications System Assessment Final Recommendation OTM believes that the solution proposed b} Fujitsu, their pricing, and their senior level management involvement throughout the process reflects their commitment to providing the Cit with a successful system installation at very competitive pricing Some of the advantages of the Fujitsu based solution are 1 Service to the citizens will be greatly enhanced by the abilities of the new digital PBX platform Examples include a Customizing Caller ID information sent to callers b Ensuring that callers will always have the ability to reach a City employee c Providing management information to selected department directors that details volume of call traffic, length of calls, etc d Providing voicemail when optioned by the citizen 2 The City of NRH has been targeted as a strategic account M the Fujitsu organization, as reflected in price concessions, and senior level management involvement 3 The same PBX platform is used at all four City locations ensures maximum flexibility in terms of moving equipment between locations and the advantage of being able to centralize materials that can be used to correct any equipment malfunctions 4 The combination of in-house technician support and centralized equipment will facilitate quicker repairs when necessary 5 Fujitsu extended pre-cutover pricing for selected items for up to 12 months from contract approval 6 One system management interface (with associated training) for all four locations 7 National and regional user groups for the Fujitsu 9600 System 8 Fujitsu agreed to pay travel costs for City technicians' training Copynght®1999 by OTM Engineenng,Inc 9 City of North Richland Hills Telecommunications System Assessment 9 Fujitsu agreed to the full penalties as outlined in the RFP contract ($5,000 per day, ten percent cap) in the event they delay the cutover deadline OTM Engineering recommends that the City enter into a contract with Fujitsu Business Communications Systems for the replacement of the current telecommunications system, pending City Council approval Copyright 01999 by OTM Engineering,Inc 10 CITY OF NORTH RICHLAND HILLS Department Administration Council Meeting Date 8/23/99 subject Contract Authorizing Pass-Through State Grant Agreement Agenda Number GN 99-86 for NETS A contract proposal between North Richland Hills and the Texas Department of Transportation has been received providing for the continuation of funding for the Northeast Transportation Service (NETS). The City is acting as a pass-through conduit for the grant funds. No City funding is required to administer the contract NETS provides on-call transportation service to the elderly and disabled in many cities in northeast Tarrant County. The primary focus of the service is to provide transportation to places of employment and medical appointments. The contract becomes effective September 1, 1999 and expires August 31, 2000. This contract does not effect the City's budgeted participation in the NETS program. Recommendation To authorize the contract allowing the City to act as pass through until August 31, 2000 Finance Review Source of Funds Account Number AccountNumber Bonds (GO/Rev ) — Sufficient Funds Available Operating Budget Other Finance Director Departm nt Head Signature � City Managrgnature Page 1 of 1 Stare and Local Small Urban Public Transportation Grant Agreement:TxDOT as Recipient Attachment B Approved Project Budget Effective Date: September 1, 1999 Project Completion Date: August 31,2000 - Recipient: NORTH RICHLAND HILLS-NETS State Contract Number: 51002F1014 State Project Number: ORB 0002(02) FTA Grant Number. Apportionment Year: FFY 1999/SFr 2000 Category ALI Code Description Total Stye Local Capital SO 00 SO 00 50.00 I 1 7A.00 Preventive Maintenance $37,500 00 SO 00 $37,500.00 SO 00 $0.00 $0.00 So 00 SO 00 $0.00 $37,500 00 SO 00 $37,500.00 Planning 41 1200 Gen Development/ $5,000 00 SO 00 $5,000 00 Comprehensive Planning Operating 30 09 00 Operating Assstance $221,525.00 $107,500 00 $114,025.00 Subtotals 5264,025.00 $107,500 00 $156,525 00 Scholarship 41 1700 Training SO 00 $0.00 SO 00 43.50.02 Technical Assistance SO 00 50.00 $0.00 43 50 03 Transit Research SO 00 $0.00 $0.00 43 50.04 Related Support Services SO 00 $0.00 50.00 SO 00 $0.00 $0.00 Project Totals $264,025.00 $107,500.00 $156,525.00 Maximum Reimbursable Amount: $107,500.00 Page 1 of 1 • CITY OF NORTH RICHLAND HILLS Department Finance / Public Works Council Meeting Date: 8/23/99 Subject: Award Bid for Amundson Well Pump Repair to Millican Agenda Number: PU 99-34 Well Service in the Amount of$28,634 Formal bids were solicited for the repair of the Amundson Trinity Well located at 8728 Amundson Road. This repair will include the replacement of the motor and pump and the labor to pull the old equipment and install the new. The results are outlined below. Millican Well Service $28,634 Watts Drilling Company $31,250 Smith Pump Company $32,292 In addition to installing new equipment additional charges may be required for replacing electrical cable that supplies power to the pump and the pipe that carries water to the surface The approximate depth for replacement of these items is 1,446 feet. There is no way to know if the cable and pipe will require replacement until the pump is pulled. The low bid for replacement of the cable is $10.85 and $11.40 for the pipe replacement. If replacement of the cable and pipe are required Staff does not anticipate the cost to exceed $32,173 50. These items shall only be replaced if deemed necessary and approved by the Director of Public Works If the total cost for the well repair exceeds $ 57,807 50, staff will bring it back to Council for your information. Recommendation: To award the bid for the Amundson Trinity Well pump repair to Millican , - Well services in the amount of$28, 634 and authorize Staff to have cable and pipe replaced as necessary in an anticipated amount not to exceed $32,173 50. Finance Review Source of Funds Account Number 405-6004-731.43-40 Bonds (GO/Rev.) _ Sufficient Funds Available Operating Budget Other L i ; /-1 Fnance Director see-nt Head Signature /' ity Manager 6i9na re Page 1 of • Repair of Amundson Trinity Well BID#99-876 July 1. 1999 CABLE PIPE COMPLETION CONTRACTOR AMOUNT cost per ft cost per ft DAYS 1. Millican Well Service $28,634.00 $10 85 $11.40 60 2. Watts Drilling Company $31,250 00 $11 25 $13.95 60 3. Smith Pump Company $32,292.00 $10 90 $12.50 90 Advertised in Star Telegram June 17 &24 Mailed bid to 7 contractors The following contractors did not respond 1 J J. Biffle-missed bid time, will be interested in bidding next time 2 Warmer Electric-do not have proper equipment for lob this size 3 Aqua Source-work schedule will not permit additional jobs at this time 4 Motor Maintenance, Inc. -their equipment is not large enough to pull a well this deep CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date 09/23/99 Subject- Public Hearing to Consider Request of Tony Callaway Agenda Number SRC 99-03 (Richland Business Center) for variances to the Sign Regulations, Ordinance 2374, on an existing pole sign. The property is located at 6300 Grapevine Highway and platted as Tract A, Richland Plaza Addition. Mr. Callaway has requested variances to the Sign Regulations, Ordinance 2374 on an existing 57-foot pole sign located at 6300 Grapevine Highway. The existing sign is classified as a Major Development Sign Located Outside the Freeway Overlay Zone, which is a bonus sign. The applicant desires to add two sign cans to the existing sign (Pancho's - 78 s f and Business 42.5 s.f.) and variances to make the existing sign a legal conforming sign. The applicant is proposing to remove two existing non-conforming pole signs and to submit a multi-tenant sign plan for approval to the Building Official. A Major Development Sign Located Outside the Freeway Overlay Zone is defined as a bonus sign for a multi-occupancy building having 200,000 square feet or more One Major Development Sign is allowed for each development and located a minimum of 100 feet from a permitted pole or monument sign. The maximum sign area shall not exceed 100 s f. and the sign height shall not exceed 25 feet. Additionally, each pole is required to be constructed or covered with material that matches the masonry portion of the principal building. The applicant is requesting variances on the existing sign to expand the area and to be deemed a conforming Major Development Sign Located Outside the Freeway Overlay Zone The variances are as follows- Section 13 A 4 b 5. Maximum Area To exceed the maximum sign area of 100 s.f by approximately 386 square feet allowing a 486 s.f, sign area Section 13.A.4.b.6 Maximum Height To exceed the maximum sign height of 25 feet by approximately 32 feet allowing a 57 foot high Major Development Sign Section 13 A 4.b.9. Material Requirements To not require a double pole structure and not require the poles to be covered with masonry material that match the principal building thereby allowing the existing triple pole sign with no masonry material coverage. Finance Review Source of Funds Account Number Bonds (GO/Rev ) Sufficient Funds AvallaDie Operating Budget Ot et- Finance Director 7 nilt Ass Saba . P-partmen ead Signature 'ty Manager I gna re \\NRH_CIT HALL\VOL7\DATA\PZ\Cases\Sign Review Committee SRC 99-03-04 Richland Bus Ctr doe Page 1 of 2 • CITY OF NORTH RICHLAND HILLS RECOMMENDATION: To approve SRC 99-03 allowing the maximum sign area of 486 square feet, a maximum sign height of 57 feet and to allow a triple pole sign with no masonry material coverage for 6300 Grapevine Highway, Richland Business Center and platted as Tract A, Richland Plaza Addition. Staffs findings of fact for recommending approval of the request is due to the historical nature of the pole sign with the development of the Richland Plaza 30 years ago and the first location of Pancho's Mexican Restaurant. The applicant proposes to upgrade the appearance of the sign and keep it close to its original appearance. Also, the sign upgrade will include eliminating two existing non-conforming pole signs on the property that are not being used currently. Sign F has already been removed The site plan approved with the TIF (Tax Increment Financing) showed the historic pole sign. Approving this variance will make the sign a legal conforming sign. CITY COUNCIL ACTION ITEM \\NRH_CITY_HALL\VOLIIDATA\PZ\Cases\Sign neview LuuumneeunL.so-U0-u.Hamann cub ur tloc Page 2 of 2 i / 1\ \ R 3 m I , „. . i j R 2 • \\ �4 pt of fir' V ... 1, i�� ��\ a of > e.cFNt c3 fl /r, o. / O_NVX^D-R....S...-a..................a,„•_...,.1.,......�.. 1 . . R_4-D OIY R-4. D I , 1 Iki- 1 . ; II] N1_X_D_I s - —)\. R-7-MF 7-RiMF c II -,. hland Plaza Drive M Qi : :::::12.v.:' Kati - ;\�:;; I ;' : .I : : . :::/••:•:' \ - " ' L ., . ..., • • • • • , ..,... , 4,,, , .. �� :�y:-`y';.�.: :;ti..:}•; :y. :•:/,-:<// tr•' •• !I" ..\-7.R 2�yo %< i �� SS A •`Y7.r� /- G`�1 "„.0,- It' am City Limy S / IP- SRC 99-03 Sign Variance Request Richland Plaza Addition 24 1 IT-0 ta 1• ° —EXISTING ICONS ' Richland ` EXIST WG SIGN CAN I EE REPA FED BUSINESS < NEW SIGN CAN mi C_-- ENTRE < -Ea ST.:NG DIANEC AN 1 Mis I. I. — tri6 Pagetes C e NEW SIGN CAN MefjCd1 Buffet J .0 —. <--- < < EXIST AG PIPE COLUMNS TO BI PAINTED is 1 IC —EXISTIJC ELECTR'CAL BOX TO BE PAINTED BUSINBSS CENTER SIGN v-.•.T] 'RICHLAND ', "BUSINESS ' AND "CENTRE" 10 BE WHITE LETTER, ON GREEN BACKGROUND TO MATCH CENTER COLOR SCHEME ' PANCHDS TO BE RED LET TEPS ON WHITE BACKGROUND AL ABOVE COPY TO BE INDIVIDUAL INTERNALLY ILLUMINATED CHANNEL LETILRS 'MEXICAN BUFFET' TO BE BLACK VINYL LETTERS TOTAL SIGN AREA (INCLUDING ICONS) IS 485 S F REED AUG 1 9 1999 � ARC:ITECATS �C�' D BUSINESS CENTRE DATE 8/1]/99 i ,...,....... N.W C.S.H.26�BROADWAY AVE. JOB 1829 C4lare...,.,=-24 NORTH RICHLAND HILLS.TEXAS DRAWN BY JCR °—��° --e • N RH SIGN REVIEW BOARD APPLICATION City of North Richland Hills 7301 NE Loop 820 (Rene print a type all respagal North Richland Hills,TX 817 581-5500 PART 1. APPLICANT INFORMATION Nang of appcalc Tony L. Callaway Sheet address&apphcanl- 17770 Preston Rd. City/State/4 Code&applicant Telephone number d anneal- 972-732-6085 Dallas, TX 75252 FAX number of applicant: 972-732-8058 Are you the owner d the Are you the owners agent? NOTE:If ware no(the owns saw adpeny,you mlgl dlacl pWaty? a Mter from the property owner giving you pramLLdran m aubme Yes ❑ No ❑ Yes © No Ibis application. PART 2.SUBJECT PROPERTY INFORMATION Smlad Property Legal D®apeow See Attached Subject Property Sped Address 6300 Grapevine Highway PART 3. REQUEST TYPE ❑ Interpretation Request ❑ Sign Variance Request I XI Nonconforming Use Current zoning classibcglon Nina.A map at plot plan of the property and drawing*et Ow proposed construction must be submitted MM this application. The applltenb or then Industrial representatives mud be present at their scheduled public hearing II hereby sedgy that I am a at I represent,the legal minter d the property desabed above and do hereby wont ms request la a wrung fo co Nideamn by the Sign Board Reece '- —- Dae 7-15-99 sigr �/1 Pmt Name Tony L. Callaway � PART 4. FOR OFFICE USE ONLY Date of Renew Board Public Hewing - Tams.Liana and Aeecanwnta Paid? Cane Number rl Yes I J No SC . QR-D Vaance Approved Date d FinaIAclon Fees 5175.00 Non-rrdmaa ❑ Yea ❑ No 3100.p0 Reedertal amnions lApproval This request Me net be scheduled for hearing utt the appcallon lee d paid • 5 K"nay4SIGNSI$!gn Control ApplcAiatdcc 05/913 05/913 o „,.... ,...,__.... • .;70.. .. .77... ...;.: . ! 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''''. .1.4' 1- ''.'" !....*.:• •`.. ....1,0.:" ...'''••-:',..",t. . •. -z .... ......Ak.:..-.. 1.--41i-5-• f 1.• . -. ...J.!' 0 I Richland C ' 0 A ... -gy m _ _� ' __ - _ t •-.,�c.wi..•+"-"vim,.... � .. ei ,�'�` _ � :,...; CITY OF * NORTH RICHLAND HILLS Department Budget & Research Council Meeting Date 8/23/99 Subject Public Hearing on Proposed 1999-2000 Budget Agenda Number GN 99-80 The budget work session to review the proposed 1999-2000 budget was held July 30-31, 1999. At the work session, City Council reviewed the operating funds budget, the capital project funds budget, and the budgets for the Crime Control & Prevention District and the Park & Recreation Facilities Development Fund. Subsequent to this session, the changes City Council has requested have been included in the 1998-99 Revised Budget and the 1999-2000 Proposed Budget. The notice of public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 1999-2000 Annual Budget was advertised for 7.00 p.m., August 23, 1999. At the July 31 budget meeting, the Crime Control District Board reviewed the proposed 1999-2000 Crime Control District Budget and recommended it to Council in the amount of $4,268,766. This Board will conduct a public hearing at 6'15 p.m. in the Council Chambers on August 23, 1999, and make its formal recommendation on the proposed budget. At its August 16 Board meeting, the Parks and Recreation Facilities Development Board reviewed the operating and capital projects budgets for the Corporation. They recommended approval of the budget. The Board will conduct the hearing on these budgets at 6:30 p.m., August 24 and then make its formal recommendation to Council on adoption of the 1999-2000 Budget. The 1999-2000 -Proposed- Annual -Operating Budget . for all .operating .funds totals $66,849,447. The General Fund budget totals $25,778,462. The second largest operating fund is the Utility Fund with a proposed budget of $16,359,716 The General Debt Service Fund totals $8,391,933. The proposed budget for the Aquatic Park is $3,445,476 and the proposed budget for the Park & Recreation Facilities Development Fund is $4,590,647. The Crime control & Prevention District proposed budget for 1999-2000 is $4,268,766. Finance Review Source of Funds Account Number Bonds(GO/Rev ) — Sufficient Funds Available Operating Budget — Other Finance Director / ' A De•artment Head Sit nature..•- . um CITY OF NORTH RICHLAND HILLS The Golf Course budget for 1999-2000 is proposed at $2,442,685. The 1999-2000 proposed Capital Projects Budget totals $24,000,532 The 1999-2000 Proposed budget is based on continuing the 570 tax rate for the seventh year. The notice of public hearing has been published in accordance with the City Charter requirements. The proposed budget document was filed with the City Secretary for public viewing on August 2, 1999. Recommendation: To open the public hearing, receive public comments, and accept the Proposed 1999-2000 Budget for both operations and capital projects. (Various ordinances for adoption of the tax rate, exemptions, approving the certified tax roll, and adoption of the budget immediately follow this hearing item.) CITY COUNCIL ACTION ITEM CITY OF NORTH RICHLAND HILLS Office of the City Manager August 23, 1999 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas In 1999, City Council adopted a Mission Statement, Goals and Targets that will take our City into the next century. Below are the six areas addressed in the 2008 goals which Council has established. The 1998-99 revised budget and the 1999-2000 budget are developed around these goals. To provide a SAFE AND SECURE community for the citizens of North Richland Hills. (Our emphasis is to have a city with a low crime rate, safe schools, and safe streets. We will continuously evaluate more efficient and effective ways to provide quality public safety.) To provide and plan for QUALITY DEVELOPMENT. (Our goal is to emphasize raised standards in streetscape, zoning, codes, and landscaping. We will anticipate and plan for future needs through the continuous process of assessment and evaluation of infrastructure needs, high quality inspection and planning services, and implementing capital improvements to meet these needs.) To provide and plan for QUALITY REDEVELOPMENT & REINVESTMENT. (Our goal is to revitalize older areas of the City, both commercial and residential, as well as prevent the decline of existing commercial and residential properties. We will meet - these goals through the continuous process of assessment and evaluation of infrastructure needs and implementing capital improvements to meet these needs.) To provide a FINANCIALLY RESPONSIBLE CITY GOVERNMENT and provide cost effective services affordable for the citizens of North Richland Hills. (By listening and responding to our citizens, we can strive to fulfill the community's needs and expectations and provide a cost effective delivery of services, using community resources such as the private sector, community organizations, and citizens.) To provide a variety of QUALITY AMENITIES FOR THE COMMUNITY recreational, leisure, cultural and educational needs. (Focus will be given to the enrichment of P.O Box 820609•North Richland Hills,Texas•76182-0609 7301 Northeast Loop 820•817-581-5504•FAX 817-581-5516 To provide an EFFECTIVE TRANSPORTATION SYSTEM for moving people and integrating multiple modes. (Our goal is to continue to make this community a better place by providing well maintained, quality streets, using rail, expanding the trail system, improving traffic safety, and reducing congestion on highways.) WAYS THE CITY IS CURRENTLY FULFILLING ITS MISSION AND MEETING CITY COUNCIL GOALS The City is currently doing many things that are fulfilling the mission statement and meeting the goals and targets that City Council has recently established. Following is a sample of several of these: Safety and Security 1. For the third consecutive year, the City of North Richland Hills was ranked as having one of the lowest crime rates in the state of Texas for a city of it's size. The Crime Control District added one patrol officer in 1999, increasing police presence in North Richland Hills. While calls for service have increased to 80,699 for the first nine months of fiscal year 1999, response times have decreased and arrests are up 2. The Fire Department has maintained a high level of staffing and front line apparatus. Management has established and maintains a ten-year replacement plan to ensure quality equipment. The North Richland Hills Fire Department is a highly visible presence in the community and promotes positive public relations in daily contacts. 3. Environmental Services is involved in programs such as household waste disposal, promotion of recycling and composting, enviro-camp, the household hazardous waste mobile collection program and the Ozone Action Program. 4. A Special Investigation Unit was formed in the Police Department to place added emphasis and attention on the growing drug problem in North Richland Hills and our area. Already this has lead to numerous arrests and confiscation of drugs and narcotics. -- Our goal is to make our City a risk for drug dealers and distributors. Quality Development 1. The City continues the process of upgrading landscape and sign standards. City awareness has been raised on these issues and the ad hoc committee made its recommendations. Phase 1 of these recommendations for upgraded sign and landscaping standards for new areas and developments have already been implemented. Phase 2 is under review. 2. A comprehensive land use plan is under review as well as subdivision regulations, the major thoroughfare plan and architectural standards. These are areas to again place emphasis on quality development 3. The City will begin Phase 1 construction on the Town Center project by the end of 1999. Town Center is a 280-acre private, unique development that will offer residential, retail and commercial growth on the City's north side. Quality Redevelopment and Reinvestment 1. The value of existing property continues to grow as evidenced by Tarrant Appraisal District appraisals. More than 50% of increases in property values are due to increases in existing property values. 2. New construction values are consistently strong year to year. North Richland Hills has added nearly $86 7 million in new construction to its property rolls. 3. Sales tax and property tax base is well diversified. The City does not have a strong reliance on any one business or business sector. 4. Redevelopment and re-vitalization of Richland Plaza is ongoing. This is a partnership with the School District and other taxing entities to share the cost of drainage improvements through a Tax Increment Financing District This project will be completed this winter. 5. New emphasis on code enforcement is underway. Weekend inspection of residential and commercial areas has already resulted in improved conditions and code compliance. Financially Responsible City Government 1 The City has maintained a level property tax rate of 57¢ for seven consecutive years, and positive fund balances in each City Fund. 2. The City increased its General Obligations and Revenue Bond ratings from Moody's and Standard and Poor's in 1997 and 1998. In 1999 the outlook for the City was increased to favorable which reflects a positive trend in the City's bond rating. 3 In 1997 the City established a $10 million, ten year pay-as-you-go plan for maintaining City buildings and replacing major equipment. 4. The City designed and installed a Supervisory Control and Data Acquisition (SCADA) System for monitoring and controlling the water and sanitary sewer systems. The City has also completed the installation of the telemetric meter system. Both of these systems will reduce system operation costs by reducing staff and increasing revenue recovery through more efficient metering of flows. iii 5. The City has worked with State and Federal Agencies to acquire millions of dollars in grants and funding for streets, parks and other projects. 6. The City continues to collect the sewer surcharge that was established as a pay-as-you- go plan to pay for sanitary sewer improvements mandated by the EPA. 7. A reserve for capital improvements has been established to provide a "pay-as-you-go" approach for funding smaller capital projects, which will result in saving of interest expense if long term financing was used. This $260,000 annual reserve is proposed to be continued and further expanded as will be discussed later in this letter. Quality of Life Amenities for the Community 1. The Green Extreme at NRH2O was opened in 1998, and in 1999 NRH20 installed additional shaded seating and added a second Birthday Island. 2 Richland Tennis Center was completed and opened in partnership with BISD in 1997. 3. The Girls Fast Pitch Center was completed in 1998, and play is underway with local, state and regional tournaments. 4. Linda Spurlock Park, a premier neighborhood park, was completed and further improvements are underway this year. 5. The City plans to open the 100 Acre Park, the North Electric Trail and the Thornbridge Neighborhood Park next year. 6. A new automated circulation system and self-service check-out equipment is being installed at the Library this year. Effective Transportation System 1. Public Works continues to finish the street and drainage improvements approved in the 1985 and 1994 bond elections. Of the $63.5 million approved by North Richland Hills' citizens in both of these elections, $57 million has been issued and the remaining $6.5 million is planned to be issued in the next several years. 2. Street and Drainage conditions have improved, street and drainage standards have been upgraded, and the annual $400,000 street overlay program initiated primarily for neighborhood streets is continuing. 3. The hike and bike trail system is continuing to develop, and North Richland Hills is working with regional agencies to explore the feasibility of rail transportation. iv THE 1998-99 REVISED BUDGET As part of the normal annual budget process, some areas of the 1998-99 budget require revision from their original adopted level. One of the changes you will notice between the adopted budget and revised budget is the appropriation of fund balance under revenues. The most important of these revisions are explained in the following narrative. General Fund 1998-99 Total General Fund revenues were revised upward by $962,049 from the adopted level of $23,676,204 to $24,638,253 for an increase of 4%. The increases in General Fund revenues for 1998-99 are due in part to the following • Sales tax projections have increased by $235,000 to $7,679,886 which is a 3.2% increase. • Franchise fee revenue is projected to increase by about $245,000 as a result of a change in the way Accounting records a particular transaction. The adopted franchise fee was a net figure that included an offset of $190,000 which is transferred to the Self Insurance Fund. In the revised budget the franchise fee revenue is shown as a gross figure, it does not net out the transfer. The transfer of $190,000 is now reflected in the transfer out account, which you will note increased by $190,000. The net effect of the transactions is the same with just the recording done differently. • Collections for Municipal Court fines are expected to exceed budget by about $115,000 for the year. • Permits associated with new construction and building renovation are expected to generate approximately $120,000 more than the adopted budget estimates. This is a result of the growth North Richland Hills has experienced in new single family residences, apartment construction, commercial development and commercial renovations. Revised 1998-99 expenditures are proposed to increase $827,469 over the adopted budget. However, approximately $300,000 of this increase is items that were encumbered in 1997- 98, as approved by Council, but actually purchased and paid in fiscal year 1998-99. In other words, they are last year's projects just being completed and paid for in 1998-1999. Additional increases result from increased audit fees for the 1997-98 audit, increased ambulance fee charges to write off bad debt, the inclusion of the Incentive Plan which was approved by Council in 1997-1998 but carried forward to this year, and the addition of the transfer to the Self Insurance Fund as mentioned above One additional increase is the inclusion of a reserve for capital improvements that was not in the adopted budget. A discussion of this reserve is included below. The total General Fund revised revenues over expenditures for 1998-99 are projected to be $182,208. This figure includes the reserve for capital improvements discussed below. Based v on Council direction and in an effort to meet the established goals for the City, Management has proposed a plan for the use of some of these funds. It is proposed that $99,307 of the projected 1998-99 year-end balance be used for the following: 1. Reserve for Capital Improvements: Management proposes increasing the reserve established in the original budget this year that is earmarked for capital improvements for a pay-as-you-go system of paying for smaller dollar capital improvements. The addition to the reserve would add $200,000 to the $260,000 provided already. This reserve would fund such projects as building renovations, major capital replacements, and small street and drainage projects. 2. Fund Requests Proposed for 1999-2000: Several capital and project requests in the proposals for next year are ones staff believes worthy of consideration for this year. We suggest the following: a) 4 handheld citation computers $(31,907) to increase efficiency of traffic officers and eliminate data entry by Court personnel; b) 16 traffic counters for Public Works to implement an annual traffic count program ($22,400); c) Year 2000 calendar and annual report for the citizens, including Council and Advisory Board meeting dates. The calendar would be a 32 page, 4 color calendar. We propose to print 18,000 copies and distribute at City facilities ($45,000). Water and Sewer Fund Revised 1998-99 Water sales are projected to finish the year close to the original adopted budget. The purchase of water from Fort Worth and Trinity River Authority is also expected to remain the same as in the adopted budget. As of October 1, 1998, the City of Watauga took over the operation of its system including maintaining the lines, billing and collecting. In accordance with the 1996 agreement, Watauga has paid the City of North Richland Hills $1.5 million per year to maintain the system. In 1999 payment was reduced to $140,000 per the agreement, and a fee of $56,000 is being paid in 1999 for their share of the electricity and maintenance arising from the joint use facilities agreement. Staff planned for the separation by accumulating a working capital of more than $7.4 million of which a portion is reserved for rate stabilization and improvements to the system. The system has increased in value and is poised for future years which is evident by the revenue bond rating increase by Moody's in 1998. Revised revenues are projected to be $16,337,632, which is an increase of approximately $140,000. The majority of this increase is the appropriation of fund balance for encumbrance roll-overs as mentioned above, and an increase in projected interest income revenue. vi Revised expenditures have increased approximately $194,000. Approximately $67,000 is an increase in the amount that is allocated to the Information Services Fund. The remaining increase is a result of encumbrance roll-overs that increased departmental budgets. Aquatic Park Revised 1998-99 With the addition of the Green Extreme water attraction, NRH20 experienced record attendance in 1998. Average attendance to date for 1999 at NRH20 is lower than last with 2,285 visitors a day compared with an average of 2,605 a day last year. The decrease in attendance is the result of many rainy and cloudy days at the beginning of the summer. However, the dry, hot days of July have begun to turn this attendance in a positive direction, and we anticipate ending the season in a positive position. Revised aquatic park revenues reflect the decreased attendance with a $134,400 decrease in projected revenues. Revised expenditures have been increased by almost $132,000 for the 1998-99 fiscal year. The majority of this increase is because the cost of merchandise was under budgeted in the adopted budget. Additional increases include the purchase of capital items such as lockers and a freezer, and increased maintenance to the park facility. Projected revenues generated over operating expenses for 1998-99 allows the Aquatic Park Fund to add nearly $30,000 to reserves for major infrastructure repairs and future aquatic park expansion. Golf Course Revised 1998-99 The Golf Course is projecting revenues over expenses of $319,759 compared with the adopted budget of $157,486. This increase is the result of expenditure estimates being revised downward $166,917 with revenues approximately the same as the adopted budget. Parks Development Fund Revised 1998-99 Revenue projections have been revised upward by approximately $142,000 based on increased sales tax revenues and interest earnings. Additionally, Tennis Center revenues are revised upward by $17,000 based on increased usage of the facility. Total operating expenditures have been revised upward by about $142,000 for the year as a result of the cost of merchandise at the Tennis Center. The additional increase is approximately $123,000 and has been added to the reserve for capital projects. It is estimated that at year end expenditures will be less than the estimate, as a result, savings will be realized. It is proposed to use this savings to purchase a John Deere Gator utility vehicle and a commercial walk behind mower. These two items have a combined cost estimated to be $14,000. These items were originally submitted for the 1999-2000 budget but are proposed to be included in the revised budget as a result of expenditure savings. Purchasing these items from the revised budget is reflective of Council goal number 4, Financially Sound City Government. Promotional Fund Revised 1998-99 Occupancy tax revenues have been revised downward by approximately $26,000. The construction on Loop 820 and the decreased visibility of the hotels resulting from the vu elevated freeway have had a negative impact on hotel occupancy and therefore occupancy taxes. Overall, total revenues are projected to decrease by only $2,800 because of the inclusion of appropriation of fund balance to offset encumbrance rollovers. Revised expenditures have increased $30,050, which is an encumbrance rollover for the history book from prior year that is offset by the appropriation of fund balance. The Promotional Fund is projected to end the year with a $48,160 balance of revenues over expenditures. Donations Fund Revised 1998-99 Revised revenues have been increased approximately $28,000 due mostly to the increased revenue collected at the Critter Connection. Total revenues for this fund are projected to be $146,400, which is a 24% increase over the adopted budget. Revised expenditures have also been increased. Estimated expenditures have increased to $116,396 from $88,396. All of the increase is for expenditures associated with the Critter Connection. The Donations Fund is projected to end the year with a $30,004 balance of revenues over expenditures. Special Investigation Fund Revised 1998-99 Revised revenues have been adjusted upward by $98,000. The majority of this increase is the result of additional MDT and AFIS reimbursements being received. Revised expenditures are projected to $390,163 which is a $6,200 increase over the adopted. The increase is an encumbrance rollover from prior year. This fund is projected to end the year with $140,435 in projected revenues over projected expenditures. Drainage Utility Fund Revised 1998-99 There are no changes to the adopted revenues or expenditures for this fund. It is projected to end the year with approximately $281,500 in revenues over expenditures. Crime Control and Prevention District Revised 1998-99 Sales tax revenues are expected to exceed budgeted levels by approximately $219,000. Interest earnings are revised upward by $20,000 based on more funds available to invest. The Fund is expected to finish the year with revenues higher than expenditures, which has allowed management to increase the reserve for transition of approximately $238,000. A viii more detailed description of the Crime Control District activities is included in the C.C.D. section of this book on page 428. Self Insurance Fund Revised 1998-99 The Self Insurance Fund began the year with over $1.7 million in reserves for claims. It is anticipated that the Fund could add to that reserve balance, but claims are too unpredictable to project with certainty how much will be added to reserves at this time. Information Services Fund Revised 1998-99 Total revised revenue is projected to increase $63,500 as a result of higher interest income projections and appropriation of fund balance to offset the encumbrance rollovers from prior year. Total revised operating expenditures are $52,500 more than the adopted budget because of encumbrance rollovers. The revised budget includes the proposed addition of a part time Microcomputer Technician to be paid for out of salary savings. The position has no budgetary impact on the revised budget. Support Services - Building Revised 1998-99 This fund is anticipated to end the year as it was budgeted in the 1998-99 adopted budget. The only adjustment to revenue and expenditures is the encumbrance rollovers from prior year. Support Service — Equipment Revised 1998-99 The Fund will finish the year within the budget of the long range plan. Equipment purchases and refurbishing amount to $331,000 in 1998-99. THE 1999-2000 PROPOSED BUDGET Highlights and Analysis A number of new initiatives are planned for 1999-2000 as well as continuation of others from previous years. These are intended to address the goals approved by Council. Highlights of the coming year are 1 Continuing Support for Street Maintenance — The eighth consecutive year of major funding for the street overlay program will see the continuation of $400,000 devoted to this highly visible program. Citizens can expect to see approximately six lane miles of public roads restored to first class condition through the use of the overlay process. 2. Equipment & Building Services Plan — Staff continues to update this plan originally presented to City Council in 1997-98. This plan allows the City to continue its programs of facility infrastructure maintenance and equipment replacements with no property tax ix increase, while monitoring the investment the City has in these valuable assets. The 1999 plan is presented in the 1999-2000 CIP budget. 3. Aquatic Park Debt Structure — Included in the 1999-2000 budget for the Aquatic Park is the second year's debt service payment in the amount of $252,513. Contractual obligations in the amount of $2,495,000 were issued in 1998 to finance the new slide attraction "The Green Extreme." A debt service reserve in the amount of $188,574 has also been included to provide financial stability for future years. The amount used for the reserve is equal to the average annual payment over the life of the 20-year debt. 4. Aquatic Park Infrastructure — The fifth consecutive year of infrastructure funding will see $325,000 allocated to reserves for future maintenance and major repairs of the Aquatic Park. Total accumulated reserves at the end of fiscal year 2000 are estimated to be approximately $1.5 million. 5. Support of Alliance for Child Advocacy Center— Continued funding through the use of the 1/2 cent Crime Control and Prevention tax at a level of 20 cents per capita, this program will receive $10,300 in the next budget year. The program reaches out with assistance to at-risk children in the Northeast Tarrant County community. 6. Water/Sewer System Operations —As of October 1, 1998, the City of North Richland Hills was no longer responsible for the Watauga billing and water/sewer system improvements. Significant reductions have occurred due to this event. Revenues from Watauga were reduced from $1,500,000 in 1997-98 to $140,000 in 1998-99 in conjunction with the sale agreement. 7. Vehicle Refurbishing Program - The 1999-2000 budget includes funds in the amount of $53,200 for refurbishing of four city vehicles. The refurbishing program was introduced last year as an economical way to extend the useful life of police vehicles. This cost effective program allowed the City to refurbish nine patrol vehicles during the 1997-98 fiscal year, and a one-half ton pick-up in 1998-99. The success of this program for patrol vehicles encourages the continuation of this valuable program 8 Continuation of the City's Merit Based Pay and Compensation Plan - Management is -recommending that Council continue to support and fund the compensation policy adopted in the 1996-97 fiscal year in order to maintain an equitable and competitive pay structure for all employees. 9. 2ntl Year Reserve for Capital Improvements — 1999-2000 proposes to involve $260,000 of this reserve for smaller capital projects to provide a pay-as-you-go approach to fund small capital projects. This is the second year for such funding. The first two years have been designated for street capital projects. 10.Full Year Operation of Communications Department — The first professional Communications Department (Public Information) was established in 1998-1999 and this coming year will be the first full year of operations. This department assists with communication to the public through all media including newspapers, cable television, x and our own local newsletter. Coordination of volunteer services, and recognition of volunteers and public service agencies will continue. Improving the information/communication to the public of Council meetings and the local government services are primary objectives for the coming year. 11.Service Enhancement for 1999-2000 — Included for consideration in the 1999-2000 budget year are service enhancements to address Goals and Targets established by City Council. Management and staff have identified items with high priorities that are responsive to the need of our growing community. These enhancements are discussed in detail on page ix of this letter. While the 1999-2000 budget addresses many of the Goals and Targets Council has established for the City, the 1999-2000 proposed budget strives to further enhance or modify existing services and add new programs which would help the City meet its goals. Property Values & Tax Analysis For the first time, the City of North Richland Hills' net taxable values have exceeded the $2 billion dollar mark. These new values are 9% over last year, and include $86.7 million in new construction. The average home value in North Richland Hills is $93,826. The estimated revenue to be generated from the net taxable value at a 98.5% collection rate is $11,993,104. Included in the proposed budget are revenues for the Debt Service Fund in the amount $5,000,000 to pay for bonds and certificates of obligation. The revenue to the General Fund, $6,993,104, is a 16.3% increase over prior year The proposed budget includes no changes to the current tax rate of .57 cents per $100 valuation. At this time we are still calculating the effective tax rate. We have been working with the Tarrant Appraisal District and County Tax Assessor's office to arrive at this number but several questions remain unanswered. The indication is that the effective tax rate will be less than our current rate and possible adjustments to tax revenues will need to be made. Once we receive the information and have a chance to conduct some analysis, we will , - forward this information to you or provide it at the budget retreat. General Fund Proposed 1999-2000 The General Fund provides funding for the tax supported operations of the City. The major sources of revenue are the sales taxes (representing 44% of the General Fund revenues) and the property taxes (representing 36% of revenues). In 1999-2000, revenues in the General Fund are projected to increase over 1998-99 revised revenues by $1,644,425, a 6.7% increase. The major increases in revenues are summarized as follows: • Property taxes $980,625 • Franchise fees $114,774 xi • Sales taxes $803,224 • Intergovernmental $103,401 As stated in the previous section regarding property values, proposed tax revenues are projected at $11,993,104 based on the $0.57 current tax rate. Of this amount $5,000,000 is needed for debt service. The current senior citizen and disability tax exemption is $29,000. We are proposing to increase this exemption to $32,000. Losses for revenues as a result of these exemptions are projected in the estimated tax revenues. General Fund sales taxes are projected to increase to $8,483,110 which is a 10% increase over 1998-99 revised. The 1999-2000 projection is based on anticipated business gains, as well as a positive economic outlook for 2000. In the General Fund, department budget requests totaled $27,007,496. Management is proposing a 1999-2000 General Fund budget in the amount of $25,778,462, a 4.5% increase over the adopted 1998/1999 budget (excluding any service enhancements), and $1,229,034 less than budget requests. At this level, City services will be delivered on the same high quality basis as in past years. Careful evaluation was made in reducing these funding requests to ensure adequate and efficient services are provided. The proposed revenues over expenditures for the General Fund are $504,216. There is a chance that this amount will be reduced significantly depending on what the City's effective tax rate is, and on what the Council decides concerning maintaining the current City tax rate. As stated previously, indications are that the effective tax rate is less than our current rate of $0.57. Should Council decide to reduce the tax rate, property tax revenues will be reduced, which will reduce this ending balance. Water and Sewer Fund Proposed 1999-2000 As noted earlier, revenues in the Water and Sewer Fund are nearly $1,800,000 lower than 1997-98 levels primarily as a result of the reduction in the payment from the City of Watauga in -accordance with the 1996 separation agreement. The payment decreased from $1,500,000 in 1997-98 to $140,000 in 1998-99, and again for 1999-2000 to $42,500. Water sales generated from the North Richland Hills system in 1999-2000 are projected to increase based on the more efficient metering of flows as a result of the installation of telemetric meters throughout the City. The program was completed in March of this year. A modest two to three percent growth in customer base is expected. Proposed expenditures are estimated at $16,359,716 which is less than 1% more than the 1998-99 revised budget. xii Aquatic Park Proposed 1999-2000 Revenues at NRH20 are anticipated to increase by about $290,000 over 1999 levels. Operating expenditures will increase by approximately $345,000. The reserve for future infrastructure and major repairs is being continued in 1999-2000 at the 1998-99 level of $325,000. Contractual obligation debt of $2.5 million was incurred in 1998 to build the Green Extreme. 1999 was the first year of a twenty-year debt payment schedule. In addition, a reserve based on a twenty-year average debt service expense has been established in the amount of$188,574 to ensure adequate debt coverage in case of inclement weather. Golf Course Proposed 1999-2000 The Golf Course is projecting revenues of $2,602,360 and expenses of $2,322,056 for 1999- 2000. Expenses are budgeted at a level of $25,463 less than 1998 Included in the total expenditures is $262,750 for capital items. Parks Development Fund Proposed 1999-2000 Sales tax revenues are projected to be $4.2 million in 1999-2000, a 10.5% increase over 1998-99 revised. Debt service of $143,946 is budgeted to pay for certificates of obligation sold for park projects in 1998. These funds will reimburse the General Debt Service Fund. Other debt service for other park investments and land acquisitions on revenue bonds total $1,241,600. The Fund is projected to have a reserve designated for parks capital projects of $1,699,290 for 1999-2000. This Fund also provides funding for park operations, administration and maintenance of $894,027 for new park and recreation facilities construction with use of the half-cent sales tax. Crime Control District Proposed 1999-2000 Sales tax revenues are projected to be nearly $4.1 million in the Crime Control District for 1999-2000, an 11% increase over 1998-99. Total expenditures will increase from $4,033,761 to $4,268,766, a 5.8% increase. Included in the increase is over $300,000 for the replacement/refurbishment of 14 Police vehicles. An additional $600,000 will be added to the Transition Reserve in 2000 bringing its accumulated balance to $2.8 million. Another $1.74,216 is designated toward the purchase of the public safety computer system bringing the total designated for the computer system to slightly more than $1,000,000 More detail is included in the Crime Control District Section on page 428. Promotional Fund Proposed 1999-2000 The Promotional Fund, which provides economic development and visitor/tourism services for the City, projects occupancy tax proceeds in the amount of $332,392. This is an increase over revised of about $13,000. Total proposed expenditures for the Promotional Fund are projected at $336,443 which includes $25,000 for a proposed millennium special event to be held in celebration of the new century. xiii Donations Fund Proposed 1999-2000 The Donations Fund, which derives its revenue from contributions made through city water bills, projects revenues of $146,600 for 1999-2000. These contributions are allocated to library, animal control, and general public improvements. Budgeted expenditures are $126,660 for 1999-2000. It is projected that this fund will have revenues in excess of expenditures of $19,946. The Special Investigation Fund Proposed 1999-2000 Revenues for this fund are derived from Federal and State forfeited funds and reimbursements from neighboring cities involved in the Mobile Data Terminal program, the 800 mhz radio system and the AFIS fingerprinting program. Total revenues are budgeted at $394,730, and expenditures are proposed at $369,078. Drainage Utility Fund Proposed 1999-2000 This Fund accounts for the monthly fees charged to residents and businesses to pay for the cost of drainage improvements throughout the City. Funds are transferred to the Debt Service Fund to pay for the principal and interest payments on bonds approved by the voters for drainage improvements. Estimated transfers for 1999-2000 are $739,581. Self Insurance Fund Proposed 1999-2000 The Self Insurance Fund pays for city-wide expenses related to major medical coverage for employees, workers compensation coverage, property and general liability coverage, life insurance and all administrative expenses associated with this program. The proposed Self Insurance Fund budget for 1999-2000 would meet all expected expenses and add about $315,000 to Reserve for claims. Proposed personnel improvements of $5,634 are included in the 1999-2000 budget. It is proposed that the public official liability insurance, which has previously been self insured, go out for bid. Funds to cover the estimated cost of this insurance is budgeted in non-departmental in both the General Fund and the Utility Fund. Information Services Fund Proposed 1999-2000 The Information Services Fund pays for city-wide major computer expenses, microcomputer expenses, data network expenses, Geographical Information System expenses, and telecommunication expenses. The Proposed Information Services budget totals $2,279,727 including enhancements and personnel improvements totaling $88,259. Support Services — Building Proposed 1999-2000 Including operating expenses of$1,166,562, capital expenditures of $300,000, and proposed service enhancements of $36,266, the total proposed budget is $1,502,828 in 1999-2000. This is in-line with the ten-year plan approved by City Council in 1997. The plan has been updated for 1999 and will be included in the 1999-2000 CIP proposed budget. xiv Support Services - Equipment Proposed 1999-2000 Total expenses of$1,541,273 include operations and maintenance of$1,048,117, equipment purchases and refurbishing of $369,600, and proposed personnel improvements of $13,659 and additions to the equipment service reserve of $109,897. This is in-line with the ten-year plan approved by City Council in 1997. The plan has been updated for 1999 and will be included in the 1999-2000 CIP proposed budget. PROPOSED SERVICE ENHANCEMENTS Management and staff have identified service enhancements in the total amount of$910,403 to further address the goals that the Council has established. Management and staff have prioritized these needs according to the Council goals and targets. Funding for these enhancements was established based on estimated revenue for 2000 and highest priority needs. The proposed budget recommends service enhancements of $229,300 in the General Fund and $323,601 in all other funds. In addition, $500,000 is being suggested to increase the current Reserve for Capital Projects. There are several unfinanced needs; however, we believe the funded service enhancements are critical in addressing some of the most pressing service demands of our growing community. Council Goal 1: Safety and Security Increase Safety and Security in Municipal Court — Staff proposes to increase safety and security in Municipal Court services through the upgrade of the court bailiff from part time to full time. Upgrading this position to full time would allow the City Marshall's to dedicate more time to serving warrants by allowing the Court Bailiff more time to investigate court documents. The cost of this upgrade, including salary and benefits, is $38,760. This cost will be offset by the Court Security Fee, and will result in a reduction of overtime currently required to investigate all court documents. Upgrade the Traffic Division of the Police Department — The Police Department is proposing a program to upgrade the traffic division through the addition of 3 Police Officers with motorcycles. Police Department records indicate increases in traffic citations as well as citizen complaints. Traffic congestion as a result of construction and population growth has onfy compounded this problem. In addition, the Police Department anticipates more traffic congestion as the Town Center and the new High School become functional. Motorcycles are the most efficient mode of operation in congested areas because they enable Officers to maneuver between vehicles to effectively control traffic. The total cost of this service enhancement is $200,352 including salaries, benefits, equipment and motorcycles. Staff estimates that the costs for these three additional motorcycle officers would generate sufficient revenues to cover the costs of these added expenditures. Increase Safety at Schools — City staff has been working to achieve safety and security at our schools through the Police Department's School Resource Officer (SRO) program. Currently, there is an SRO assigned to each high school and two SROs to serve the three Middle Schools Staff is proposing to enhance this program by providing an additional officer xv to make it possible for each Middle School to have a dedicated SRO. The additional officer will insure the safety and well being of the students, faculty and visitors at each school through a continuous Police presence. This Officer would also provide education on safety, drug, alcohol and gang awareness. The total cost of providing each Middle School with a School Resource Officer is $105,045. This will bring our total cost for the SRO program to $642270. Enhance Police and Fire Communications — Staff is proposing to enhance Police and Fire Communications through the addition of a Communications Supervisor. Total Police calls for service have increased 30% since FY 1995/1996 Fire and/or EMS calls for service have increased 17% since that time, and 911 calls have increased 19%. The Communications Supervisor would provide immediate supervisions of the Dispatch personnel, and provide better service to the citizens by assisting with incoming calls during peak activity hours. The Supervisor would also take care of all equipment problems, allowing the on-duty dispatchers to continue with incoming calls for service with little disruption. This position would also allow back up support to other areas within the Police Department. The cost of enhancing Police and Fire Communication is $39,178 including salary and benefits. Council Goal 2: Quality Development Enhance Planning and Inspection Services — In order to insure that development standards in North Richland Hills are raised, the proposed budget includes an enhancement to Planning and Inspection services through the addition of an Assistant Building Official. The activity level of development and construction in our City doubled from FY 1997/1998 to FY 1998/1999 going from a value of $58.4 million to $144.5 million. This trend will continue with more new construction on schedule for next fiscal year including the Town Center, Iron Horse Business Park, Lone Star Indoor Sports Center, and Home Depot Expo. Management feels this position will be critical in the City's ability to meet increased demand and workload in the Planning and Inspections Department while maintaining quality development standards. At a cost of $64,094, the City can provide an increased standard in construction inspection, more time for site inspections, and increase the quality of complex plan review thereby insuring quality development in North Richland Hills. To.accommodate this proposed new position and the one proposed in the next section, it will be necessary to add space in the Department. It is proposed to remodel the Planning and Inspections Department to create the needed workspace for additional employees. The proposed plan is to open one of the offices in the Department and fit it with modular, cubicle type furniture. Remodeling the Department will cost approximately $14,000 ($6,000 for the cubicle furniture, $8,000 for remodeling expenses) and will provide enough workspace for 2 to 3 additional employees. Council Goal 3: Quality Redevelopment and Reinvestment Increased Code Enforcement Program — The City Council has clearly expressed a need for increased Code Enforcement activities in an effort to prevent older areas from declining and xvi encourage quality redevelopment of older areas. Staff has already begun implementing an Increased Code Enforcement Program. The proposed budget includes a request for an additional Code Enforcement Officer in order to complete the implementation of this program. The additional Code Enforcement Officer would be a lead Officer position that would coordinate daily activities and oversee daily requests for service; coordinate sign review, and enforce the enhanced sign and landscape regulations. At a cost of $40,620, including salary and benefits, the City will be able to complete the implementation of the Increased Code Enforcement Program. CouncilGoal 4: Financially Responsible City Government Implement Capital Improvements Reserve Fund - In order to continue the "pay as you go" efforts in maintaining City facilities and Infrastructure, staff is proposing to add $200,000 of the additional revenue from this fiscal year (1998/1999) into a Reserve Fund for Capital Improvements. This will add to the $260,000 in the Reserve Fund that is dedicated to street improvements for two years. In addition, Staff is requesting $500,000 be added to the Reserve Fund in the proposed budget. Staff has identified several projects to be funded over the next several years, and adding these funds would allow NRH to continue a "pay as we go" approach to fund some of these smaller type capital projects. This reserve fund is intended to fund capital projects such as major equipment repair or replacement, building renovations, and/or street and drainage projects. Improve Network Capability— In order to insure the integrity and reliability of the City's Wide Area Network, it is proposed to add an Assistant Network Administrator to the Information Services staff. There are currently over 700 devices connected to the City Wide Area Network. The Network Systems Administrator is the only person on staff that is knowledgeable in the area of data networks. As a result, the successful operation of all City business is at risk any time the Network Administrator is out or unavailable. In addition, the workload in this area has doubled over the last two years and will continue to increase as more devices are added to the network. The Assistant Network Administrator would improve service to the Wide Area Network by providing back up support in the data network area. This position would be responsible for assisting the Network Systems Administrator with maintenance and support of the Wide Area Network, and will have direct responsibility for support and administration of the software packages for Municipal Court, and Parks and Recreation. This position would also improve the design of the City's web site, update web site information, provide technical expertise in web system development and interfacing existing systems, and would develop an "intranet" to make City information easily accessible to City employees The City network and Internet service can be improved for a cost of $56,089 including salary and benefits. Improve Building Services — The Building Services division of the Support Services Department is responsible for maintaining and cleaning all City facilities. Their efforts are important in projecting a good image to the citizens who visit and use our facilities. In an effort to improve services to all departments and maintain City facilities, management is proposing to either provide contract service or add a part time Building Maintenance Worker at a cost of $25,781. Adding this part time position or contracting with an outside service xvii provider would improve cleaning service by decreasing the amount of square footage cleaned by each employee thereby decreasing the workload. This would insure that all facilities are cleaned regularly and kept presentable to the public. Council Goal 5: Quality of Life Amenities for the Community Enhance Children's Library Services — The Library has seen increased use over the last several years, especially in the Children's Library. The current staffing level only allows for children's services to be provided at limited hours during the week, and children's services are not available at all on Wednesday evenings. Management is proposing the addition of a part time Children's Librarian in order to provide a professional level of service in the Children's section during all Library hours, and to extend the variety and range of children's programs offered at the library through the coordination of volunteers. The cost of this service enhancement is $16,570 which would allow the Library to provide one on one assistance to young Library patrons, and coordinate and recruit volunteers to increase the frequency of children's programs offered by the City. Enhance Park Maintenance — The City has added a number of recreational sites over the last couple of years including sports fields at Walker's Creek, Fossil Creek Park and a new softball complex. New park spaces are scheduled to open next fiscal year including 100-acre park, the North Electric Trail and the Thornbridge Neighborhood Park. These new park spaces will result in approximately 122 additional acres of park space to be maintained by the Parks and Recreation staff. In an effort to insure that the City continues to provide well- maintained parks for the citizens, staff sees the need for 3 additional part time Maintenance Workers. Enhancing park maintenance will cost $31,683 and will insure park sites, municipal grounds and sports fields are safe. Increase Recreation and Leisure Programs— The North Richland Hills Recreation Center has been a strong source of recreation, leisure, cultural and educational opportunities for our citizens. Net revenue at the Center has increased by 48% over the past four years, which ' demonstrates the increased demand for services at the center. In order to continue to be responsive to the citizens and implement some of the recent recommendations of the Cultural and Educational Ad Hoc Committee, Staff would like to add a full time Program Coordinator to the Recreation Center. The primary responsibilities of this position would be to increase the quality and variety of service at the Recreation Center, increase programs as well as revenues, provide quality special events that will contribute to economic development and community identity, and expand efforts in the arts and cultural aspects of our recreation system. The total cost for this increase in special events is $37,145. This cost would be offset by a projected increase in program revenue of $15,000 as a result of adding this position. In addition, we estimate that this individual's efforts would result in an increase in sponsorships of approximately $5,000 and cost savings to the City of $5,000 through volunteer coordination. In effect, a total of$25,000 in additional revenue and cost savings generated by the Program Coordinator would help cover the costs for funding this position. • xviii Enhance Summer Day Camp Program - The Summer Day Camp has been so successful that at times there have been over 450 names on the waiting list to register for the program. Because the demand for this service has increased so significantly, Staff is proposing to enhance this program so more children will have the opportunity to attend the day camp. Enhancing the Summer Day Camp Program requires the addition of 1 seasonal Camp Director, 7 seasonal part time Camp Counselors and a 15-passenger van for transportation. This would allow 60 additional children to attend the camp. The cost of the enhancement would be $35,811 for the additional staff and $35,000 for the van, which includes $5,000 for fuel and maintenance. The total cost would be $70,811. The Projected revenue from enhancing this program is projected to be $48,000. So, the cost of enhancing Summer Day Camp will be offset through the additional revenue it will generate. Enhance Customer Service at the Recreation Center- Staff feels it is necessary to upgrade customer service at the Recreation Center in order to meet demand for service. There are currently 62,743 participants in the athletic and recreation programs provided by the center, and revenue generated by Recreation Center programs has increased 48% since 1995. Upgrading customer service at the Recreation Center can be accomplished with the addition of a part time Recreation Attendant. This position would assist during peak hours at the registration and customer service desk, answer incoming phone calls, greet customers, register participants and give tours of the facility to newcomers. The Recreation Attendant would allow the Parks and Recreation Department to provide excellent, effective customer service. The cost of upgrading the Recreation Center's customer service is $7,795, which can be offset by a reduction of $7,795 in the Parks and Recreation Department's employee travel and training budget. PERSONNEL SYSTEM IMPROVEMENTS FOR 1998-99 This budget contains several new personnel system improvements as well as a continuation of the Merit Compensation Plan adopted in 1996/97. The two new personnel improvements proposed are a Public Safety pay structure adjustment and a Stability Benefit Program. These improvements are proposed to ensure the City continues to maintain quality service to the citizens of North Richland Hills The City exists to provide service to the community. Recognizing that employees carry out the community service goals of Council is an important step toward fostering commitment and motivating quality customer service from all that serve. Review Pay Structure— Public Safety Several modifications are proposed to the Public Safety pay structure. These modifications are an attempt to maintain our competitive stance with neighboring cities. In the past several years we have witnessed substantial changes in pay practices for public safety personnel. These changes have contributed to a deterioration in the City's comparative recruiting pay and long term pay. The modifications proposed will correct the City's standing in the market. xix The Public Safety pay structure adjustment includes several modifications to the current pay range for entry Police Officers and Firefighters. These modifications are a result of a market survey of our competition. Overall, the modifications entail eliminating the first three steps of the entry level pay range, adding a step to the maximum, and changing merit review opportunities to an annual schedule for all steps of the pay range The most significant modification to the system - the elimination of the first three steps of the pay range brings the recruiting salary for Officers and Firefighters into alignment with our competition. Below is a table detailing the differences in the current range and proposed range for Police Officers and Firefighters. Merit 0 1 Cycle 2 3 4 6 8 10 12 14 Step 1 2 3 4 5 6 7 8 9 10 Current $29,832 $31,032 $32,268 $33,564 $34,908 $36,300 $37,752 $39,264 $40,836 $42,876 Pay Range Merit Cycle 0 1 2 3 4 5 6 7 Proposed 533,564 $34,908 $36,300 537,752 $39,264 540.836 $42,468 I $44,172 Pay Range The structure was also modified to make merit review opportunities more competitive with surrounding cities. Currently, the Officers and Firefighters pay range requires an employee to work 14 years before achieving the maximum salary for their rank. The average time to maximum pay opportunity for our competing cities is approximately five years. The pay structures for all other ranks have been modestly adjusted to reflect current market conditions and reflect the new annual merit cycle philosophy. These adjustments are proposed for both police and fire as the City has historically practiced pay parity for both public safety departments. The market competitiveness of our public safety pay ranges will need continued monitoring as the economy and labor market are continuing to drive wages up. A new approach to monitoring the situation will be implemented. The midpoint of the market for the public safety pay plan will be used to ensure we are maintaining competitive salaries for both recruitment and retention. Past practice has been to use the market average on maximum salaries which places an immoderate emphasis on retention. The modifications to the Public Safety pay structure will Improve the Police and Fire Department's ability to attract and retain quality Officers and Firefighters and further their ability to support Council's safety and security goals for the community. Estimated additional cost to implement this new pay structure is $87,984. Stability Benefit Program The Stability Benefit is a program designed to recognize employees who choose to make a career with the City The program rewards employees with an annual lump sum payment calculated based upon the number of years of employment with the City. Employees begin to receive the benefit after completing three years of employment., An analysis of the past several years of separations revealed the average tenure of employees leaving is 88 approximately three years. The implementation of an additional incentive for continued employment at the three-year anniversary should assist in retaining these employees in whom we have considerable time and money invested. The three-year implementation also ensures we are not rewarding employees with substandard performance or those who tend to move from job-to-job. In designing this program, 14 cities were surveyed - all 14 cities had some form of program that rewards continued employment. This benefit is proposed all full time, permanent employees. Police and Fire currently receive longevity as required by state law. Police and Fire will continue to receive longevity. Their StabilityBenefit will be only the difference between longevity pay and the Stability Benefit. Payment of the benefit is planned for annual payment in November or December. This program should further our efforts to make public safety as well as all City employment more attractive to prospective employees and those currently employed. The estimated cost of the stability pay program is $134,949 to the General Fund. Merit Compensation Plan The continuation of the Merit Compensation Plan adopted in 1996/97 completes the Personnel System Improvements for 1999/2000. The plan includes a provision to help keep pay ranges current and competitive by adjusting ranges annually based upon a survey of 10 cities and reviewing the Consumer Price Index. The annual study is conducted in the fall and submitted to Council for approval to implement January 2000. It is estimated the market adjustment will be approximately 2.8 %. These programs are in keeping with the Council's 1996 Resolution which endeavors to recognize employees who make their career to serve the citizens of North Richland Hills and maintain competitive salaries. Each of the programs will assist in attracting and retaining quality employees and ensuring the City maintains continuity and quality of service to the community. Implementation of these programs recognizes the role employees play in supporting all of Council's goals and bringing them to fruition. PROPOSED FINANCING FOR FISCAL YEAR 1999-2000 North Richland Hills has many exciting commercial and residential projects planned for next year. In addition, we continue to have major street and highway projects underway which will have impact on business and sales. Nevertheless, it is estimated that sales tax revenues will increase by 10% next fiscal year. We are optimistic that this is achievable in light of transportation construction. The 1999-2000 budget is based on maintaining the current 57$ per $100 taxable property value. If approved this will be the seventh consecutive year for maintaining this rate. The TAD values were received on July 23, 1999 and project value increases of 9%. However, as was discussed earlier in this letter, due to a complicated, required calculation procedure of the effective tax rate, the effective tax rate is not available at this.time. We will have that xxi calculation and will either send a supplement to Council or present it at the Budget Retreat. However, the rate will not exceed 570. No other rate increases are proposed for 1999-2000. However, the fee cost recovery study authorized by Council and to be reviewed July 26, 1999 could result in some recommended fee adjustments later in fiscal year 1999-2000. SUMMARY AND CONCLUSION This plan of services is the end result of several months of coordinated efforts of numerous City personnel. It begins with the City Council's direction, input and establishment of goals for the City. City staff takes those goals and examines operations, programs, and priorities to meet these Council goals. From this work, a financial plan, or budget, is prepared that undergoes careful examination by department directors, the Budget Department, and City Management. Each of these individuals has done a superlative job, and I am most grateful for their hard work and dedication. I also wish to thank the Council for their exceptional efforts to communicate to Management their priorities and vision for the future of our wonderful City. It is hoped that this budget plan for 1999-200 is an accurate reflection of the Council's direction in every respect and will serve as a road map leading us on to another successful year for the City of North Richland Hills. Respectfully submitted, Larry J. un gham City Manager xxii Budget Summaries hi Et 11 -The City of Choke FISCAL YEAR 1999-2000 SCHEDULE 1 -SUMMARY OF REVENUES AND EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 REVENUES Taxes $15,462,900 $16,410,645 $16,911,919 $17,392,308 819,140,931 Fines&Forfeitures 1,159,825 1,227,384 1,236,700 1,341,610 1,307,750 Licenses&Permrts 913,315 1,410,820 1,020,900 1,157,374 4,483,474 Charges for Service 1,325,652 1,244,671 1,241494 1,213,400 1,223,300 Intergovernmental 2,134,361 2,388,556 2,554,422 2,554,422 207,623 Miscellaneous 484,590 452,686 710,769 979,139 559,590 TOTAL REVENUES $21,480,643 $23,134,762 $23,676,204 $24,638,253 $25,632,678 EXPENDITURES City Council $108,859 $106,284 $119,507 $119,507 8171,676 City Manager 379,663 353,235 396,310 396,310 428,817 Communications 177,479 220,005 325,433 345,747 448,032 City Secretary 306,955 333,074 334,916 353,185 347,590 Legal 143,988 151,695 159,520 159,520 163,692 Human Resources 58,146 68,899 74,976 74976 94760 Finance 445,680 526,217 564,039 571,402 597,710 Budget&Research 168,936 184,832 231,530 241,530 . 251,349 Municipal Court 613,662 715,290 795,632 797,529 870,111 Planning/Inspections 617,832 695,784 788,745 823,840 792,157 Library 964,133 1,026,216 1,137,870 1,137,870 1,222,718 w, Environmental Services 647,636 689,506 780,237 790,053 872,415 Public Works 1,665,715 1,841,411 2,697,263 2,697,830 2,801,501 Parks& Recreation 1,508025 1,631,910 1,791,785 1,798,133 1,926,528 Police 6,193,962 6,232,090 6668283 6,692,714 6,727,670 Fire 4,717,954 4,992,092 5,321,541 5,330,827 5,690,399 Building Services 608,479 608,472 657,157 657,157 759,657 Non-Departmental 620.911 452,112 593,832 887,915 , 434,376 OPERATING EXPENDITURES $19,948,015 $20,829,124 $23,438,576 $23,876,045 $24,608,955 Reserve for Capital Improvements $0 $0 $0 $200,000 $500000 Service Enhancements $0 $0 $0 $99,307 $229,305 Personnel Improvements $0 $0 $0 $0 $350,202 Operating Transfers Out $1,127,600 $1,445,619 $190,000 $380,000 $190,000 • TOTAL EXPENDITURES $21,075,615 $22,274,743 $23,628,576 $24,555,352 '325,776,452 BALANCE $405,028 $860,019 $47,628 $82,901 m.__ 5254,218 9 = FISCAL YEAR 1999-2000 SCHEDULE 2-SUMMARY OF REVENUES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 TAXES Current Property Taxes $5,116,733 55,575,100 $6,012,479 $6,012479 $6,993,104 Delinquent Property Taxes 74,224 54,998 50,000 50,000 50,000 Penalty and Interest 40,747 57,486 35,000 35,000 35,000 Franchise Fees 2.777,680 2,883,256 2,772,600 3,017,943 3,132,717 Utility Fund Franchise Taxes 259,849 300,993 278,000 278,000 278,000 Sales Taxes 6,896,204 7,221,520 7,444840 7,679,886 8,483,110 Mixed Beverages 86,300 87,753 98,000 98,000 98,000 Payment in Lieu of Taxes 211.163 229.539 221,000 221,000 221,000 TOTAL TAXES $15,462,900 516,410,645 516,911,919 SI7,392,308 519,290,931 ' FINES AND FORFEITURES Municipal Court Fines 5829,841 5981,615 S999,200 51,114,110 51,139,760 Library Fines 46,630 50,529 47,500 47,500 48,000 Warrant 8 Arrest Fees 283,354 195,240 190,000 180.000 180,000 TOTAL FINES AND FORFEITURES 57,159,825 51,227,384 51.236,700 51,341,610 51,367,760 LICENSES AND PERMITS ' Miscellaneous Permits 5132,543 5164,905 5140.000 5130,600 5140,000 I Building Permits 291,087 641.877 350,000 470,000 450.000 ' Electrical Permits 50,177 98,525 61,000 63.000 75,000 Plumbing Permits 41,867 71,094 47,000 50,000 60,000 Curb& Drainage lnsp Fees 65,980 43,570 65.000 65,000 65,000 ■ I Re-Inspection Fees 2,045 3,865 2,400 3,500 4,000 License Fees 9,885 9,790 10,000 10,000 10,000 Contractor Registration Fees 63,790 70,890 63,300 63.300 65.000 Animal License/Adoption Fees 17,688 17,165 20,200 20,200 22,500 Animal Control Impoundment 38,776 43,291 45,000 42,000 43,000 Crematorium Revenues 2,904 4,160 2.500 2,500 3,000 Auto Impoundment Fees 100,106 147,474 120,000 147,474 147,474 Food Service Permits 58,085 51,702 48,000 48,000 50,000 Food Managers School 6,430 6,940 8,000 7,300 7,500 Fire Inspection Fees 8,149 12,390 13,500 13,500 18,000 Publicity Fees -Recreation 23,803 23,182 25 000 21,000 23,000 TOTAL LICENSES/PERMITS $913,315 51410,820 51,020,900 51,157,374 $1,183,474 4 FISCAL YEAR 1999-2000 1 SCHEDULE 2-SUMMARY OF REVENUES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 CHARGES FOR SERVICE Park Facility Rental 54,332 54,453 Recreation Center Rental $4,500 13,500 13,500 11,116 13,332 20,450 13,500 Ambulance Fees 486,256 420,239 432,244 450,000 13,500 Garbage Billing 301,423 238,293 450,000 Maps&Codes 289,000 281,800 275,000 1,354 1,800 Recreation Fees 227,360 270,305 230,150 195,150 0.250 Athletic Revenue 102,460 94,915 105,000 90,000 20,000 Recreation Special Events 46,534 42,423 39,650 39,650 Planning&Zoning Fees 25,923 20,000 28, 74 28,700 20,000 20,000 Sale of Accident Reports 18,438 18,174 18,700 18,000 Vital Statistics 44,045 51,264 38,000 38,000 40,000 25,000 Mowing 20,277 24,707 10,000 25,000 29,000 Non-Resident Library Fees 10,260 91888 8,000 8,000 Video Services Income 6,200 9,000 Video Tape Sales 3,674 2 2,000 2,000 2,000 3,802 2,000 2,000 2,000 TOTAL Transmitter CHAR CHARGES I6,000 24,800 16.800 16,800 TOTAL CHARGES 16,800 FOR SERVICE 51,325,652 51,244,671 51.241.494 S1,213,400 51.223,100 / NTERGOVERNMENTAL ( ndirect Costs-General CIP 5210,000 5210,000 5210,000 ndirect Costs - Utility Fund 5210,000 5210,000 Y 1,092,655 1,025.000 1,202,610 1,202,610 1.025,000 ndirect Costs -Park& qec Corp 192,655 202,610 202,610 202,610 ndirect Costs -CCD 352,000 337,099 337.099 337,099 337,019 ndirect Costs-NRH2O Fund 72,635 75,551 375,551 Direct Cost -General Fund ,551 75,551 75,551 Police Department Salaries 282,071 538,296 704,162 TOTAL 704,162 807.563 INTERGOVERNMENTAL 52,134.361 52,388.556 52,554,422 52.554.422 52,657,823 MISCELLANEOUS Grant Proceeds-Crim Justice $74,165 533,930 $58,839 Grant Proceeds-CDBG 558,839 5710,000 Interest Income 315,8270 301,196 325,000 340,000 20,000 Sale of City Property 25,643 14,753 340,000 Other Income 36,050 0 0 59,823 37.559 36,050 28,842 Sponsorships -TASP 6.090 9,300 10,000 8,070 28,500 Appropriation of Fund Balance 0 282,078 a 500 Appropriation of Prior Year 0 0 190,000 190,000 0 Overtime Reimbursements 3,042 2,853 25,000 0 Appropriation/Drainage Fund 0 5,255 0 25,000 10,000 Special Invest Fund Loan Reimb 0 47,840 45,880 45,880 43,920 TOTAL MISCELLANEOUS 5484,590 $452.686 $710,769 • $979,139 $559,590 TOTAL REVENUES $21,480,643 $23,134,762 $23,676,204 524,638,253 $26,282,678 5 FISCAL YEAR 1999-2000 -, SCHEDULE 3-SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Mayor and Council $108,859 5106.284 5119.507 5119,507 5171,676 City Manager 5379,663 5353,235 5396,310 $396,310 $426,617 Communications Administration $0 $14,203 569,375 589,689 $196,972 Public Information 0 310 36,919 36,919 0 Citicable 177,479 205.492 219,139 219,139 251,060 Total Communications 5177,479 5220005 $325,433 5345,747 $448,032 City Secretary Administration $148,811 5166,127 $182,270 5200,539 $184,593 Public Information 30,432 32,247 0 0 0 Record Retention 127,712 134,700 152,646 152.646 162,997 Total City Secretary 5306,955 S333,074 $334,916 5353,185 5347,590 Legal 5143,988 $151,695 5159,520 $159,520 5163,692 Human Resources $58,146 568.899 $74,976 $74,976 $94760 Finance Accounting& Administration $299,542 $362,565 $395,298 $401,561 $416,152 Purchasing 146,138 163,652 168.741 169,841 181.558 Total Finance 5445,680 3526,217 $564 039 $571,402 5597,710 Budget & Research ■ Tax 5113,016 $126,194 5126,344 5136,344 5137,764 Budget 55,920 58,638 65,392 65.392 72,686 Internal Audit 0 0 39,794 39,794 40.899 Total Budget& Research S168,936 $184,832 $231,530 3241,530 3251,349 Municipal Cowl Administration 5131,153 $141,801 $244,601 3240,301 $250,917 Clerical 209,880 239,992 234,732 234,732 280,228 Warrants 159,681 213,780 198,830 204,027 211,298 Teen Court 45,081 47,697 50,264 51,264 56,058 Judicial 67,867 72.020 67,205 67,205 71,610 Total Municipal Court $613.662 $715,290 $795,632 $797,529 $870,111 Planning/Inspection Services Inspections $568,618 5634,528 5690,823 $690,918 m Plann 5579,444 Planning 49,214 61,256 97,922 132,922 212,713 ITotal Planning/Inspections $617,832 $695,784 $788,745 5823,840 $792,157 6 FISCAL YEAR 1999-2000 1 SCHEDULE 3-SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 7998/99 FY 1999/2000 Library General Services 5139,743 5150,294 5161,128 5161,128 $169,337 Public Services 441,699 459,191 500,645 500,645 539,701 Technical Services 382,691 416,731 476.097 476,097 513,680 Total Library 5964,133 51,026,216 51,137,870 $1,137,870 51.222,718 Environmental Services Administration SO 50 $174,177 $178,027 Animal Services 5223,827 458,501 8 ,236 73, 03 68,964 471,290 1 Health Inspections 158,505 181,236 1 ,236 173,11 1 1 03 68,964 177,298 Total Environmental Services S647,636 $689,506 $780.237 $790,053 5872,415 Public Works Administration 5172,382 $183,755 $190,353 5190,353 5200,440 Traffic Control 456,952 565,463 580,798 587.118 621,920 ++'w Street 8 Drainage 1 036,381 1,092,193 1,926,112 1.920,359 1.979.141 Iv Total Public Works 51.665.715 $1.841 411 52.697.263 52.697,830 $2.801,501 Park 8 Recreation Administration 592,897 5104,870 5124,O61 5724,301 $125,384 Recreation Services 520,375 532,626 624,302 624,302 655,641 1 Senior Adult Set-vices 87,367 90,050 101,082 101,082 107,800 ..r Athletic Program Services 135,656 145,648 165,197 165,197 176,554 Parks Maintenance 671,730 758,716 779,143 785,491 861,147 Total Parka Recreation $1,508,025 $1,631,910 $1,791,785 51,798,133 51.926,526 Police Administration 5324,373 $335,185 $342,265 $342,265 Administrative Services 779,173 794,368 865,795 869,851 $457,739 Criminal Investigation 1,024,135 1,015 443 1,099,210 1,099,210 1,406,783 Uniform Patrol 2,734,174 2,711,461 2,871 432 2,888,967 Tactical Unit 2,837,179 14,087 17,795 27,397 27,397 27,680 Technical Services 421,548 416,800 443,915 15 443,915 649,692 Detention Services 307,898 317,715 349,446 349,446 Vehicle Impoundment 297,268 90,560 91.113 97,645 97,645 102,178 Communications 498,014 14 532,210 571,178 574,018 590,505 Total Police $6,193,962 $6,232,090 $6,668,283 56,692,714 56,727,670 7 FISCAL YEAR 1999-2000 SCHEDULE 3-SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Fire Department Administration $168,779 $195,235 5245,828 $245,828 $258,463 Operations 3,761.809 3,982,866 4.034,786 4.034,786 4,028,781 Emergency Medical 203,907 196.003 205.910 205,910 644,307 Support Services 255,195 285,056 303,107 305,933 0 Fire Inspections 204,172 210.142 320,248 320,248 333,413 Emergency Management 124.092 122.790 211,662 218,122 325,435 Total Fire 54,717,954 54,992.092 $5,321,541 $5,330,827 $5,590,399 Building Services $608,479 5608.472 $657,157 5657,157 5769,657 Non-Departmental $620,911 5452.112 5593,832 $887,915 $434,375 Reserve for Capital Improvements SO 50 50 5200,000 5500,000 Operating Transfers Out $1,127,600 S0 5190.000 5380,000 519Q000 TOTAL EXPENDITURES 521,075,615 520.829.124 $23,628.576 524,456,045 $25.198,955 BALANCE $405,028 $2,305.638 547.628 5182.208 5893,723 Tax Relief for Seniors: Increase Over 65 Exemption to$32,000 538,116 Service Enhancements' Municipal Court Traffic Control. Handheld Citation Computers 331,907 Improved Securry/Safely for Municipal Court a Cowl Bailiff F/T Bailiff (Upgrade) $38,760 Security Fee to Pay for Bailiff (538,760) Part-Time Reduction (512,810) Overtime Reduction ($10,000) Planning Enhance Duality Development Assistant Building Official $64,094 Code Enforcement Officer $40,620 Improve Work Environment Remodel $14,000 Communications Improve Communications with Citizens 2000 City Calendar $45,000 8 FISCAL YEAR 1999-2000 SCHEDULE 3-SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Service Enhancements: Library Enhancement to Children's Reading Program Part-Time Children's Librarian Public Works 516,570 Traffic Counters Parks 8 Recreation 522,400 Increased Special Events Program Coordinator F?Program Coordinator Additonal Revenue 537,145 Cost Savings/Sponsorship Increase (515,000) Increased Customer Service (510,000) Recreation Attendant Reduction in Travel 8 Training 51,795 Enhance Camp NRH Program(Summer Camp) (51.795) 15 Passenger Van Summer Camp Portions 535,000 7 PASuMmer Counselors, 1 P/T Duector Additional Revenue 535,811 Pol_ (548,000) Traffic Control Program Motorcycle Officers 3 Traffic Officers Additonal Revenue 5200.352 School Resource Program (5388600) SRO Officer Improved Public Safety Communications $105,045 Communications Supervisor Personnel Improvements 539.178 Market Adjustment Public Safety Adjustment 5$87,253 Stability Pay 58],984 5134 949 TOTAL PROPOSED SO SO CHANGES 599.307 $5]9,50] TOTAL EXPENDITURES 521,075,615 520.829.124 523.628.576 524.555,352 525,778,462 BALANCE 5405,028 52.305.638 547,628 582,901 5504218 9 FISCAL YEAR 1999-2000 SCHEDULE 4-SUMMARY OF PROPERTY TAX REVENUE AND DISTRIBUTION NET TAXARI F VAI I IF. Total Appraised Value as of July 23, 1999 $2,401,251,708 Less Exemptions: Disabled Veteran (2,767,284) Over 65 (64,380,232) Homestead (169,422,982) Disabled Persons (5,591,235) Less: Personal Property Nominal Value Loss (10,843) Abatement Value Loss (23,059,861) Agricultural Value Loss (8,933,562) Scenic Land Value Loss (366,275) Freeport Inventory Value Loss (17,459,371) Pollution Control/Prorated Absolute (68,388) Total Reduction to Values ($292,060,033) Add: Estimated Minimum ARB protested values as of 7-23-99 $26,903,007 NET TAXABLE VALUE $2,136,094,682 FSTIMATFD PROPERTY TAX COLLECTIONS: Net Taxable Value $2,136,094,682 Proposed Tax Rate per$100 Valuation $ 0.57 Estimated Total Tax Levy at 100% Collection $12,175,740 Less Estimated 1.5% for Uncollectables ($182,636) Less Debt Service Transfer (5,250,000) TOTAL ESTIMATED PROPERTY TAX COLLECTIONS(Operations)98.5% $6,743,104 % of Total Tax Rate TAX RATE DISTRIBUTION SCHFDIll F• Tax Rate Distribution General Fund - Maintenance&Operations 43 1% $0.245776 Debt Service Fund 56 9% $0.324224 TOTAL DISTRIBUTION OF TAX RATE 100% $057000 100% Projected DISTRIBUTION OF ESTIMAT D TAX R V N Collection Collection Transfer to Debt Service Fund 5,250,000 5,250,000 General Fund - Maintenance&Operations 6,925,740 6,743,104 TOTAL ESTIMATED TAX REVENUE $12,175,740 $11,993,104 113 FISCAL YEAR 1999-2000 SCHEDULE 5 -SUMMARY OF REVENUES AND EXPENDITURES GENERAL DEBT SERVICE FUND ACTUAL ADOPTED REVISED PROPOSED BUDGET BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Beginning Balance $1,696,999 $1,458,206 $1,458,206 $2,056,603 REVENUES Ad Valorem Taxes $4,800,000 $5,000,000 $5,000,000 $5,250,000 ' Drainage Utility 567,458 682,018 682,018 739,581 Interest Income on Debt Service Balance 90,000 120,000 120,000 92Q,000 Interest Income 1996,1997,1998 Bonds 350,000 400,000 400,000 250,000 Transfer from Utility- Debt Service 23,542 547,116 541,368 484,774 Transfer from Support Services Fund 95,965 173,156 173,156 0 Transfer from Information Services Fund 225,000 225,830 225,830 0 Transfer from Park Corp. 0 169,433 169,433 143,946 Transfer from Aquatic Park 0 283,541 298,323 252.513 Payments from other Cities- Hazmat 19,000 19,000 19,000 19,669 Other 0 65,678 65,678 65,678 TOTAL REVENUES $6,170,965 $7,685,772 $7,694,806 $7,326,161 EXPENDITURES Existing Bonds &C.O.'s $6,222,573 $7,013,624 $6,921,707 $7,467,819 1992 Lease Purchase SanwaGEL(AFIS/Radio) 84,514 84,514 84,514 84,514 Reserve for Future Debt Service 0 448,387 0 750,000 Issuance Costs/Paying Agent Fees 102,671 90,188 90,188 89,600 TOTAL EXPENDITURES $6,409,758 $7,636,713 $7,096,409 $8,391,933 REVENUES LESS EXPENDITURES ($238,793) $49,059 $598,397 (31,065272) BALANCE $1,458,206 $1,507,265 $2,056,603 $990,831 11 FISCAL YEAR 1999-2000 SCHEDULE 6-SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 REVENUES Water Sales and Charges $9467,789 $10,826,436 $9,769,808 $9,769,808 $9,962,416 Sewer Sales and Charges 5,665,238 5,112,486 5.419,800 5,419,800 5,419,800 Payment from Watauga 1,500,000 1,500,000 140,000 140,000 56,000 Appropriation of Fund Balance 0 0 0 116,524 0 Miscellaneous 892,780 743,827 868,249 891,500 921,500 TOTAL REVENUES $17,525,807 $18,182,749 $16.197,857 516,337,632 $16.359716 OPERATING EXPENDITURES Administration $112,733 $118,218 $118,712 $118,712 $154,411 Public Works 3,263,520 2,984,665 2,921,036 3,014,386 3,034,809 Engineering 310,515 342,409 368,529 370,829 396,150 Right of Way Maintenance 74,646 69,862 134,920 134,919 135,000 Utility Billing&Collections 1,015,055 989,977 925,287 986,733 975,137 Budget& Research 88,976 127,837 118,240 100,351 130,670 Accounting Services 88,976 110,665 102,358 86,871 101,455 Purchase of Water/Sewer FTW 3,103,350 3,430,389 3,618.999 3.618,999 3,618,999 Purchase of Water/Sewer TRA 3,459,709 4,233,952 3.645,291 3,645,291 3,645,291 Building Services 532,932 582,924 575,566 575,566 688,066 .i Non-Departmental 280,306 243,404 306,710 346.255 318,105 TOTAL OPERATING EXPENDITURES $12,330,718 $13234,302 $12,835.648 512.998,912 $13,198.093 OTHER EXPENDITURES& RESERVES Payment to Debt Service $765,366 $609,742 $1,081,166 $1,080,766 $1,044,559 Franchise Fees 266,352 300,993 276,520 276,520 276,520 Indirect Costs 1,025,000 1,025,000 1,025,000 1,025,000 1,025,000 ' Reserve for Capital Projects 500,000 1,171,553 555,000 519,244 318,731 Payment in Lieu of Taxes 211,163 229.539 221.000 221,000 232.877 Rate stabilizaton reserve 300,000 300,000 0 0 0 Allocate Utility CIA Reserve to Information Services Fund 123,500 123,500 123,500 190,190 190190 Market Adjustment 0 0 26,000 26,000 0 TOTAL OTHER EXPENDITURES AND RESERVES $3,191,381 $3,760,327 $3.308,186 53.338.720 $3,087,877 Personnel Improvements: Market Adjustment $33,921 Stability Pay $39,825 TOTAL EXPENDITURES $15,522,099 $16,994,629 $16,143,834 $16,337,632 $16,359,716 Allocation to Information Services for Telephone System $0 $80,000 $0 , $0 $0 1 .BALANCE $2,003,708 $1,188,120 $54,023 $0 $0 R 12 FISCAL YEAR 1999-2000 SCHEDULE 7-SUMMARY OF REVENUES AND EXPENDITURES E. WATER OPERATIONS '. ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 REVENUES Water Sales and Charges Water Sales $9,372,627 $10,681,844 $9,630,408 $9530,408 $9,823,016 Service Charges 16,105 17,366 26,000 26,000 26,000 Water Taps Water Inspection Fees 49,234 70280 11,200 11,200 75,000 21,889 35,866 11,200 11,200 11,200 Appropriation of Fund Balance 0 0 0 17,0 0 0 Miscellaneous 2,392 5,856 17,000 17,000 17,000 Water Wells 5,542 15224 10,200 10,200 10,200 Total Water Sales and Charges $9,467,789 $10,826,436 $5769,808 $9,839,722 $9,962,416 Payment from Watauga $956,700 $900,000 $84,000 $84,000 $0 Miscellaneous Interest Income $202,705 $261,194 $249,617 $288,000 Sale of City Property 59,437 0 5,000 5,000 $282,500 Late Charges 198,598 156,362 200,000 180,000 200,000 Joint Use Reimbursement-Watauga 0 0 51,500 51,500 51500 Subdivision Meter Revenue 37,500 47,900 50,000 50,000 50,000 Total Miscellaneous Revenue $498,240 $465,456 $556,117 $574,500 $592,000 TOTAL REVENUES $10,922,729 $12,191,893 $10409,925 $10498,222 $10,554,416 OPERATING EXPENDITURES it Operations Administration $67,639 $70,931 $73,602 $73,602 $92,647 Water Operations 2,459.004 2,286,221 2,260,616 2,346,366 2.351,966 Purchase of Water FTW 2,063,941 2,747,319 2800,000 2,800,000 2,800,000 Purchase of Water TRA 1,876,227 2,349,766 1500,000 1,800,000 1,800,000 Engineering 186.309 205,445 184,265 221,537 235,438 Right of Way Maintenance 37,323 41,716 67,460 80,951 81,000 Total Operations $6,690443 $7,701,398 $7,185,943 $7,722456 $7,361,051 13 FISCAL YEAR 1999-2000 J SCHEDULE 7-SUMMARY OF REVENUES AND EXPENDITURES ' WATER OPERATIONS • ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Finance/Utility Collections Meter Reading $155,623 $183,296 $168,721 $176,458 $184,560 Utility Billing/Customer Service 275,976 328,094 304,716 325,027 316,670 Utility Collection Services 75,929 82,595 81,735 90,555 83,852 Accounting 39,149 57,240 52,944 44,933 60,873 Budget 8 Research 49,827 - 85,861 79,415 67,400 78,402 Total Finance/Utility Collections $596,504 $737,087 $687,531 $704,373 $724,357 Building Services $319,759 $349,754 $345,340 $345,340 $412,840 Non-Departmental $168,184 $146,042 $172,026 $207,753 $190,839 TOTAL OPERATING EXPENDITURES $7,774,890 $8,934,282 $8,390,840 58,579,922 $8,689,087 OTHER EXPENDITURES & RESERVES Debt Service $306,146 $365,845 $648,700 $648,060 $626,235 _ Franchise Fees 167,538 180,596 165,912 165,912 165,912 Indirect Costs 625,250 615,000 625,250 625,250 625,250 - Reserve for Capital Projects 250,000 702.932 333,000 256,778 186,107 Payment In Lieu Of Taxes 126,698 137,723 132,600 132,600 144,477 Transfer from Utility CEP Reserve to Information Services Fund 61,750 74,100 44,000 74,100 74,100 Transfer to Information Services 0 48,000 0 0 0 for Phone System Markel Adjustment 0 0 15,600 15.600 0 Rate Stabilization Reserve 180,000 180,000 0 0 0 TOTAL OTHER EXPENDITURES AND RESERVES $1,717,382 $2,304,196 $1,965,062 St 918,300 51.822,081 SUB TOTAL EXPENDITURES $9,492,272 $11,238,478 $10,355,902 $10,498,222 $10,511,168 Personnel Improvements: Market Adjustment $20,353 Stability Pay $22,895 TOTAL EXPENDITURES $9,492272 511,238,478 $10,355,902 510,498.222 $10,554,416 BALANCE 51,430,457 $953,415 554,023 50 $0 1 14 FISCAL YEAR 1999-2000 SCHEDULE B-SUMMARY OF REVENUES AND EXPENDITURES - SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 REVENUES Sewer Sales and Charges Sewer Sales $5,479,722 $5,066,086 $5,350,000 55,350,000 $5,350,000 Sewer Taps 14,610 17,834 12,500 12,500 12,500 Sewer Transportation 13,490 0 0 0 Sewer Inspection Fees 21,114 13,084 0 Service Charges 26,000 26,000 14,300 9 16,700 71,570 26,000 26 26.000 Appropriatin of Fund Balance ,000 0 0 0 46,610 0 1 Miscellaneous 120,196 3.904 17.000 17.000 17,O00 Total Sewer Sales 8, Charges $5,665,238 $5,112,486 55,419,800 $5,466,410 $5,419,800 Payment from Watauga 5543300 5600,000 $56,000 $56,000 $56,000 Miscellaneous Interest Income $202,705 $174,129 517Z132 Sale of City Property 59,436 5195,000 5192,500 f 0 5,000 5,000 5,000 Late Charges 132,399 104,242 135 000 120,000 135.000 Total Miscellaneous Revenue $394,540 5278,371 $312,132 $317,000 $329,500 TOTAL REVENUES 56,603,078 $5,990,856 55,787,932 $5,839,410 300 55,805, iF- OPERATING EXPENDITURES Operations Adrflinistrahon 545,094 $47,287 545,110 $45,110 $61,764 Sewer Operations 804,516 683,070 88,999 668,020 682,843 Sewer Treatment FTW 1,039,409 683,070 818,999 81 8,999 878,999 018,999 Sewer Treatment TRA 1,583482 1,884,186 1,845,291 1,845,291 1,845,291 Engineering 124,206 136,964 184,264 153.968 160.712 Right of Way Maintenance 37,323 28,146 67,460 53,968 54,000 Total Operations 53,634,030 $3,478,097 $3,621,544 $3,580,680 $3,623,609 1 15 FISCAL YEAR 1999-2000 SCHEDULE 8-SUMMARY OF REVENUES AND EXPENDITURES SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Finance/Utility Collections Meter Reading $155,623 5122,198 $112,481 $117,639 5123,040 Utility Billing/Customer Service 275,975 218,730 203,144 216,684 211,114 Utility Collection Services 75,929 55,064 54,490 60,370 55,901 Accounting 49,827 53,425 49,414 41,938 40,582 Budget 8 Research 39.149 41,976 38,825 32,951 52.268 Total Finance/Utility Collections 5596,503 $491,392 $458,354 $469,582 5482,905 Building Services 5213,173 S233,170 5230,226 5230,226 5275,226 Non-Departmental 5112,122 973 $ 62 5134,684 5138,502 5127,266 TOTAL OPERATING EXPENDITURES $4,555,828 54,300,020 $4,444,808 $4,418,990 $4,509,006 OTHER EXPENDITURES AND RESERVES Debt Service $459,220 5243,897 5432,466 5432,706 5418,324 Franchise Fees 98,814 120,397 110,608 110,608 110,608 Indirect Costs 399,750 410,000 399,750 399,750 399,750 Reserve far Capital Projects 250,000 468,621 222,000 262,466 132,624 Payment In Lieu Of Taxes 84,465 91,816 88A00 88,400 88,400 Transfer from Utility CIP Reserve to Information Services Fund 61,750 49,400 79,500 116,090 116,090 e ' Transfer to Information Services 0 32,000 0 0 0 for Phone System Market Adjustment 0 0 10,400 10,400 Rate Stabilization Reserve 120.000 120,000 0 0 0 TOTAL OTHER EXPENDITURES AND RESERVES $1,473,999 $1,536,131 $1,343,124 51,420,420 $1,265,796 SUB TOTAL EXPENDITURES $6,029,827 $5,836,151 $5 787,932 $5,839,410 $5,774,802 Personnel Improvements. Market Adjustment $13,566 Stability Pay $16,930 TOTAL EXPENDITURES $6,029,827 $5,836,151 $5,787,932 $5,839,410 $5,805.300 BALANCE $573,251 $154,706 $d so so 16 FISCAL YEAR 1999-2000 II SCHEDULE 9-SUMMARY OF REVENUES AND EXPENDITURES AQUATIC PARK ENTERPRISE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Admissions $1,135,226 $1,642,080 $1,763,257 $1,712,190 Advanced&Group Sales $1,706,039 P 4..4,430 668,532 786,094 629,838 706,039 Food and Beverage 285,813 370,635 403,907 422,879 466,292 Merchandise 103277 299.640 174,454 207,504 Lockers 217,879 30,529 37,842 49,055 39,242 43,166 Other 8,876 3,598 5,988 5,988 5,988 Aquatic Classes and Special Events 35,328 63,474 53.592 84,300 92,730 Interest Income 30,187 20,847 30,000 Donations 20,000 30,000 6,000 20,000 20,000 20,000 0 TOTAL OPERATING REVENUES $2,059,666 $3,126,648 $3,286,347 $3.151,941 $3,445,476 Appropriation of Fund Balance 50 50 50 $2,920 Appropriation From Reserves 502,814 0 0 0 0 TOTAL REVENUES $2,562,480 $3,126,648 $3.286.347 53.154.861 $3,446,476 OPERATING EXPENDITURES ' ' General Services& Utilities $627,351 $893,261 $509,884 $533,804 $880.035 Public Grounds/A uatics/Maint 558,571 609,400 635,419 670,823 880,835 Business&Office Administration 425,806 556,535 344,255 334,955 Gift Shop/Concessions 367,957 0 0 357,522 406,143 440,395 I- 17 FISCAL YEAR 1999-2000 SCHEDULE 9-SUMMARY OF REVENUES AND EXPENDITURES AQUATIC PARK ENTERPRISE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 OPERATING EXPENDITURES CON'T. Sales/Special Events/Admissions $0 $0 $199,364 $214,655 5249,650 Admissions TOTAL OPERATING EXPENDITURES $1,611,728 $2,059,196 52,046,444 $2,160,380 $2,504,921 OTHER EXPENDITURES & RESERVES Reserve for Future Infrastructure&Major Repairs $231,991 $325,000 $325,000 5325,000 $325,000 Reserve for Aquatic y Park Expansion 0 662,695 289,237 29,033 206,125 d Reserve for Insurance 75,000 75,000 75,000 75,000 75,000 Indirect Costs 72,635 75,551 75,551 75,551 75,551 Contribution to Park Fund Capital Protects 39,939 0 0 0 0 Market Adjustment 0 0 3,000 $,000 0 Debt Service Expense 0 0 283,541 298,323 252,513 Debt Service Reserve 0 0 188,574 188,574 0 Prior Year Expenditures 3,337 7,828 0 0 0 SUB TOTAL OTHER & RESERVES $422,902 $1,146,074 $1,239,903 $994,481 $934,189 Personnel Improvements Market Adjustment $4,266 Stabtl2y Pay $2,100 TOTAL EXPENDITURES & RESERVES $2,034,630 $3,205,270 $3,286,347 $3,154,861 $3,445,476 BALANCE $527,850 ($78,622) $0 $0 $0 II 18 FISCAL YEAR 1999-2000 SCHEDULE 10-SUMMARY OF REVENUES AND EXPENDITURES SUPPORT SERVICES OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Building Services Fund $1,155,841 $1,851,228 $1,489,723 $1,497,223 Equipment Services Fund 1,284,414 1.983 346 1,532.218 1,544 014 $1,541,823 ' 1,541,273 TOTAL REVENUES $2,440,255 $3,834,574 $3,021,941 $3,041,237 $3,444,301 EXPENDITURES General Services 5183,714 5198,464 $204,658 Budding Services 8014,273 , 3,,657 Equipment Services 753,312 969,278 1,868,692 1,880,488 1,950217 Vehicle and Equipment 753,312 969,278 868,692 880,488 950212 Purchases-Cash 426,829 0 331,000 331,000 • 369,600 Transfer to Debt Service 0 79,963 173,156 173,156 Building Services Reserve 64,430 48,000 17,736 0 Equipment Services Reserve 17,736 •7 12,410 487,205 111,326 111,326 109,807 Available for Equipment Maintenance 0 475.771 0 0 Vehicle and Equpment 0 Purchases-Finanung(C O's) 0 348,000 0 0 Market Adjustment 0 0 8,600 0 Prior Year Encumbrances 34,357 8,600 0 Transfer to Building 0 0 0 0 Capital Projects 117910 288.785 300,000 300.000 SUBTOTAL 3W000 EXPENDITURES 52,440255 53834,574 53,021.941 $3,041,237 $2,994,176 Service Enhancements: Improve p Appearance of City Facilities P.T/Contract Building Maintenance Worker $25,781 Personnel Improvements: Market Adjustment ' Stability Pay $13,194 $10,950 TOTAL EXPENDITURES $2,440,255 53.834,574 53,021,941 $3,041,237 , $3,044,101 BALANCE $0 $0 $0 $0 $o 19 FISCAL YEAR 1999-2000 SCHEDULE 11 -SUMMARY OF REVENUES AND EXPENDITURES • BUILDING SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 19992000 Charges for Service General Fund $608,479 $608,472 $657,157 $657,157 $657,157 Utility Fund 532,932 582,924 575,566 575,566 575,566• Transfer from GeneraWhlrty Funds 0 130,000 225,000 225,000 225,000 Total Charges for Service $1,141,411 $1,321,396 $1,457723 $1,457,723 $1,457,723 Other Revenue Interest Income $14,430 513,531 $20,000 $20,000 $33,105 Sale of Assets 0 0 12,000 12,000 12,000 Appropnaton of Fund Balance 0 0 0 7,500 0 Other Income 0 11,651 0 0 0 Proceeds from Sale of CO's(1998) 0 504,650 0 0 0 Total Other Revenue $14,430 5529,832 $32,000 $39,500 $45,105 TOTAL REVENUES $1,155,841 $1,851,228 $1489,723 51,497.223 $1,502,828 EXPENDITURES General Services $91,857 $99,564 $102,331 $102,331 $07,905 Building Services 847,287 939,108 1.006,773 1.014,273 1,068,657 Prior Year Encumbrances 34,357 0 0 0 0 Available for Capital Maintenance 0 475,771 0 0 0 Transfer to Capital Projects Budget 117,910 288785 300,000 300,000 300,000 Transfer to Debt Service 0 0 58,763 58,783 0 p Market Adjustment 0 0 4,100 4,100 0 Reserve for Building Capital Projects 64 430 48,000 17,736 17,736 0 SUBTOTAL EXPENDITURES $1,155,841 51,851,228 51,489723 $1497723 $1,466,562 Service Enhancements: Improve Appearance of City Faciites P T/Contract Building Maintenance Worker $25,761 Personnel Improvements Market Adjustment $6,660 Stability Pay $3,825 TOTAL EXPENDITURES $1,155,841 $1,851,228 $1,489,723 $1,497,223 $1,502,828 BALANCE $0 $0 $0 $0 $0 20 FISCAL YEAR 1999-2000 SCHEDULE 12-SUMMARY OF REVENUES AND EXPENDITURES EQUIPMENT SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Charges for Service General Fund $580,926 $650,427 $671,825 Utility Fund $671,825 E623,949 598,933 629,707 622,380 692,539 823.940' 539 : 5 Utility CIP/Utility Construction 40,504 83,223 91,539 91,539 General Capital Projects Fund 4,395 5,015 95. 35 NRH2O Aquatic Park Fund 5,636 5,756 •5,756 4,725 4,968 3,348 3,348 4,042 Crime Control&Prevention District 15,628 19,869 53,346 Fund 53,346 54,042 Park&Recreation Devlp 71,328 20,000 43,854 43,854 43,850 . General/Utility Funds Self Insurance Fund 0 220,000 0 0 0 3,880 3,880 3,880 Total Charges for Service $1,256,439 $1,624,534 $1,498,218 $1,498,218 $1,525.148 Other Revenue Interest Income $12,416 $10,81 Other Income 89,00 $9,00 515.125 25 Sale of City Property 15,534 0 Proceeds from Sale of CO's 0 348,00 0' Transfer from General/Utility Fund 0 0 Appropriation 25,00 11,79 0• ppropnatton of Fund Balance 0 11 79 0 Total Other Revenue $27,975 $358,81 $34,00 845,79 $16,125 ' TOTAL REVENUES $1,284,414 $1,983,34 $1,532,21 $1,544,01 51,541,273 ' EXPENDITURES General Services $91,857 $98,900 $102,327 $102,327 Equipment Services Operations 753,312 969,278 868,692 880,488 ' 957,212 Equipment Purchases and 950.212 Refurbishing -Cash 426,829 0 331,000 331,000 369,600 Transfer to Debt Service Fund 0 79,963 114,373 114,373 Equipment Services Reserve 12,416 487,205 111,326 111,326 7 Market Adjustment 109.850 Equipment Purchases- 0 0 4,500 4,500 0 Financing C O.'s 0 348,000 0 0 SUBTOTAL 0 EXPENDITURES $1,284,414 $1,983,346 $1,532,218 $1,544,014 $1.527614 Personnel Improvements: Market Adjustment ' Stability Pay $6,534 ' $7125 TOTAL EXPENDITURES $1,284,414 $1,983,346 $1,532,218 $1,544,014 51,541,273' BALANCE $0 $0 $0 $0 21 FISCAL YEAR 1999-2000 SCHEDULE 13-SUMMARY OF REVENUES AND EXPENDITURES SELF INSURANCE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Health/Medical $2,239,467 $2,392,826 $2,522,367 52,522,367 $2,734,492 Workers'Compensation 618,838 584,832 589,129 589,129 637,279 General Liability/Unemployment 279,018 260,281 295,960 295,960 286,480 Other Income 336,569 343,704 320,000 330,500 330,000 TOTAL REVENUES $3,473,892 $3,581,643 $3,727,456 $3,737,956 $3,988,251 EXPENDITURES Health/Medical $2,603,050 $1,991,840 $2,335,599 $2,402,273 $2,545,286 Workers'Compensation 379,054 188,897 406,385 406,385 406,200 Other Insurance 144,401 64,883 213,700 213,700 205,900 Personnel Expenses 201,143 280,198 366,811 367,311 415,889 Reserve for Insurance Claims 67,683 398,001 315,961 239,787 315,892 Undesignated Reserve 0 575,390 0 0 0 Life Insurance Premiums 78,561 82,434 89,000 89,000 93,450 SUB-TOTAL EXPENDITURES $3,473,892 $3,581,643 $3,727,456 $3,718,456 $3,982,617 Service Enhancements: Actuarial Analysis $7,500 Employee Assistance Program (EAP) $12,000 Personnel Improvements: Market Adjustment $4,059 Stability Pay 51,575 TOTAL EXPENDITURES $3,473,892 53,581,643 53,727,456 53,737,956 $3,988,251 BALANCE $0 $0 $0 $0 S0 I 23 FISCAL YEAR 1999-2000 SCHEDULE 14-SUMMARY OF REVENUES SELF INSURANCE FUND ( REVENUES ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Health/Medical General $1,213,078 $1,256,631 $1,334,301 $1,334,301 $1,431,891 Utility 322,964 301,692 267,879 267,879 293,044 Support Services 96,370 101,796 106,260 106,260 121,600 Information Services 48,535 39,600 46,200 46,200 53,504 Crime Control District 93,625 140,952 147,840 147,840 179,972 Aquatic Park/Park Corp 50,490 102,144 106,331 106,331 129,680 Miscellaneous' 48,322 93,736 91,054 91,054 96,681 Retiree Receipts 0 0 34,884 34,884 37,400 Dependent Receipts 366,083 356,275 387,616 387,616 390,720 Total Health Revenues $2,239,467 $2,392,826 $2,522,367 $2,522,367 $2,734,492 Workers'Compensation General $272,070 $270,996 3285,294 $285,294 $300,562 Utility Support Services 179,492 18,630 117,688 161,877 161,877 175,140 17,710 17,688 18,630 18,505 291,383 Information Services 5,390 8,064 8,505 8,505 9,383 Crime Control District 20,020 19,404 Aquatic Park/Park Corp 26,730 52, 95 61,250 P 91,329 56,724 35,898 52,195 66,250 Miscellaneous'f lWork is 32,827 33,492 35,898 35,898 33.055 Total Worker's Compensation Revenues $618,838 $584,832 $589,129 $589,129 $637,279 _ General Liability/Unemployment General $214,418 Utility $194,052 $226,210 $226,210 $215,050 31,000 24,996 32,310 32,310 32,310 Internal Services 24,000 24,000 24,000 Crime Control District 13,440 25,0 17,233 13,440 13,440 1 5,1120 9,600 20 Total General Liability Revenues $279,018 $260,281 $295,960 $295,960 $286,480 Other Income Franchise $190,000 $190,000 $190,000 $190,000 $190,000 Interest Income 112,695 111,766 110,000 120,000 120,000 Appropriation of Fund Balance 0 0 0 500 0 Other Income(W/C Claims) 33,873 41,938 20,000 20,000 20,000 Total Other Income $336,568 $343,704 $320,000 5330,500 $330,000 TOTAL REVENUES 53,473,891 53,581,643 53,727,456 53,737,956 $3,988,251 •Miscellaneous Funds include Promotional Fund, General and Utility CIP Funds, and Insurance Fund 24 FISCAL YEAR 1999-2000 SCHEDULE 15 -SUMMARY OF EXPENDITURES SELF INSURANCE FUND ADOPTED REVISED PROPOSED EXPENDITURES ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Health/Medical Expenses General $1,842335 $1453,718 $1,603,114 $1,652457 $1,767,552 Utility • 549,610 224,830 376,687 380,771 387,779 Internal Services 168,875 160,858 157,984 157,984 173,479 Retirees 42230 152434 197,814 211,061 215,476 Total Health and Medical Expenses $2,603,050 $1,991,840 $2,335,599 $2,402,273 $2,545,286 Workers'Compensation Expenses General $315,539 $128,093 $298,926 $298,926 $306,650 Utility 50,518 59,971 84,815 84,815 78,840 Internal Services 12,997 833 22,644 22,644 20.710 Total Worker's Compensation Expenses $379,054 $188,897 $406,385 $406,385 $406,200 Other Insurance Expenses (Liability, Property 8 Unemployment) General 5118,535 $49,315 $166,390 $166,390 $173,590 Utility 25.866 15,568 47,310 47,310 32,310 Total Other Insurance Expenses $144,401 $64,883 $213,700 5213,700 $205,900 Personnel Expenses Operating Expense $201,143 3280,198 5366,811 4367.311 $415 889 Total Personnel Expenses $201,143 5280,198 $366,811 5367 311 $415,889 Other Expenditures 4- Reserve for Insurance Claims $67,683 $398,001 $315,961 $239,787 $315,892 Undesignated Reserve 0 575,391 0 0 0 Life Insurance Premiums 78,561 82.434 89,000 89,000 93.450 Total Other Expenditures $146 244 $1,055,826 $404,961 $328,787 $409,342 TOTAL EXPENDITURES $3,473,892 $3,581,644 53,727,456 53,718,456 $3,982,617 I 25 FISCAL YEAR 1999-2000 6 SCHEDULE 16 -SUMMARY OF REVENUES AND EXPENDITURES INFORMATION SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Charges for Service -Telecommunications General Fund $155,162 $177,816 $183,072 $183,072 $196,243 Utility Fund 40,080 31,836 41,355 41,355 44,883 Support Services Fund 6,684 8,220 8,650 8,650 9,082 Self-Insurance Fund 1,515 1,848 1,952 1,952 2,050 Park/Recreation Facilities Devl. Fund 6,216 6,756 7,100 7,100 7,455 Capital Projects Fund 2,942 3,652 1,432 1,432 2,507 NRH2O Aquatic Park Fund 7,992 9,684 10,175 10,175 10,684 Economic Development Fund 1,720 2,052 2,157 2,157 2,265 Crime Control District 0 7,680 10,045 10,045 10,548 Total Telecommunications $222,311 $249,544 $265,938 $265,938 $285,717 Charges for Service - Computers General Fund $689,357 $908,940 8963,288 $963,288 $1,020,726 _ Utility Fund 309,845 398,220 415,917 415,917 436,713 Utitily Reserve-Capital Projects 123,500 123,500 123,500 123,500 123,500 Support Services Fund 41.875 53,652 56,352 56,352 59,169 Self-Insurance Fund 10,989 14,076 14,788 14,788 15,527 Park/Recrecation Facilities Devl. Func 29,140 43.464 27,286 27,286 28,651 Capital Projects Fund 10,450 13,380 3,211 3,211 14,767 NRH2O Aquatic Park Fund 72,025 76,308 80,126 80,126 84,132 Economic Development Fund 9.939 12,732 13,375 13,375 14,044 .r Crime Control District 0 81,204 95,315 95,315 100,081 Total Computer $1,297.120 $1,725476 $1,793,158 81,793,158 $1,897,310 Other Revenues Other Income $101,837 $35,538 $40,191 $40,191 $30,700 General/Utility-Telephone System 0 280,000 190,000 190,000 0 Interest Income 29,684 55,407 55,000 66,000 66,000 Appropnation of Fund Balance 0 0 0 52,521 0 Total Other Revenue $131,521 $370,945 $285,191 $348,712 $96,700 TOTAL REVENUES $1,650,952 $2,345,965 $2,344,287 $2,407,808 $2,279,727 • 26 FISCAL YEAR 1999-2000 SCHEDULE 16-SUMMARY OF REVENUES AND EXPENDITURES INFORMATION SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET EXPENDITURES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 General Services $205,588 $197,562 $177,532 $192,532 $16&334 Major Computer Systems 202,663 234,885 444,488 483,010 547,418 Microcomputer Systems 226,564 485,095 455,188 457,688 530,691 Telecommunications 190,402 181,852 319,997 319,997 254,728 Data Network 1,603 152,437 203,956 200,456 171,156 GIS System 65,300 85,291 158,013 158,013 149484 Total Operating Expenditures $892,120 $1,337,122 $1,759,174 $1,811,696 $1,819,612 • OTHER EXPENDITURES&RESERVES Reserve for Systems Improvements $ $352,838 $54,583 $65,582 $291,656 Reserve Y2K Contingency 0 0 0 80,000 Reserve for PBX Telephone System 0 300,000 300,000 , 0 Market Adjustment 0 4,700 4,700 '<;'0 Transfer to Debt Service 75,00 225,854 225,830 225,830 0 Total Other Exp.&Reserves $75,00 $578,692 $585,113 $596,112 $371,656 SUBTOTAL EXPENDITURES $967,12 $1,915,814 $2,344,287 $2,407,808 $2,191,460 Service Enhancements: Customer Service Improvements F/7 Assistant Network/Internet Administrator $56,089 P/T Microcomputer Technician* $o Upgrade Microcomputer Technician to F/i Personnel Improvements: '4� Market Adjustment $8,883 ' Stability Pay $825 TOTAL EXPENDITURES $967,120 $1,915,814 $2,344,287 $2,407,808 $2,279,727 BALANCE $683,832 $430,151 $0 $0 $0 • Use current year salary savings to fund position 27 FISCAL YEAR 1999-2000 SCHEDULE 17-SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 REVENUES Sales Tax $3,448,102 $3,621,830 $3,722,420 Interest Income $3,839,934 64,953 154,392 133,000 140,000 144,500 1 1 Green Valley Soccer Proceeds 13,597 13,731 14,500 14,50 Tennis Center Revenue 122,697 173,021 159,543 177,00 194,1000 0 Transfer from Aquatic Park 39,939 0 0 Intergovernmental Grants 147/27 0 Other Income 13 22 0 0 Appropriation of Fund Balance 30,P78 0 0 5 0 TOTAL REVENUES $3,867,306 $3,962,996 $4,029,463 $4,171,484 EXPENDITURES $4,590,647 Operating Expenditures Park Facilities Develp Admin $236,017 $261,117 $297,733 Indirect Costs 192,655 $297,733 $202,610 Parks&Public Grounds 403,fi 1 202,610 202,610 594,616 318,121 253,256 527,660 527,705 594,676 Tennis Center Operations 220,130 259,256 302,433 321,088 344,171 Total Operating Expenddures $966,923 $1,156,764 51,330,436 $1,349,136 $1,440,808 'or1 Other Expenditures 8 Reserves Debt Service(Revenue Bonds) $1,287,045 $1,276.620 $1,255,678 $1,255,678 Reserve for Capital Projects 1,611,807 1,529,612 1,266,816 1,390,137 $1 1,699,290 Market Adjustment 0 0 7,100 Transfer to General Debt Service(CO's) 0 7,100 6 Encumbrances 0 169,433 169,433 143,946 1,531 0 0 0 0 Subtotal Other Expenditures ' and Reserves $2,900,383 $2,806,232 $2,699,027 $2,822,348 $3,084,836 SUBTOTAL EXPENDITURES $3,867,306 $3,962,996 $4,029,463 $4,171,484 $4,525,644 Service Enhancements: Park Marntence 3 P/T Maintenance Worker I 1 2600 D Reel Mower 531,683 John Deere Gator 518,500 1 Commercial Grade Rotary Walk Behind Mower $12,000 Current Year Savings $2,000 ($14,000) Personnel Improvements: Market Adjustment Stability Pay $9,810 $5,010 TOTAL EXPENDITURES $3,867,306 $3,962,996 $4,029,463 ' $4,171,484 $4590647 NET INCOME(LOSS) $0 S0 $0 $0 28 FISCAL YEAR 1999-2000 SCHEDULE 18-SUMMARY OF REVENUES AND EXPENDITURES PROMOTIONAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Occupancy Tax Proceeds $291,095 $304,662 $345,998 $319,608 $332,392 Head for the Hills Revenue 2Q 526 11,991 20,000 11,991 0 Interest Income 6,054 7,046 6,000 7,500 7,500 Appropriation of Fund Balance 0 0 0 30,050 0 TOTAL REVENUES $317,675 $323,699 $371,998 $369,149 5339,892 EXPENDITURES Economic Development $279,115 $309,704 $309,981 $319,189 $332,717 Market Adjustment 0 0 1,800 1,800 0 Encumbrances 2,167 0 0 0 0 SUBTOTAL EXPENDITURES $281,282 $309,704 $311,781 $320,989 $332,717 Personnel Improvements: Market Adjustment $2,376 Stability Pay $1,350 TOTAL EXPENDITURES $281,282 $309,704 $311,781 $320,989 $336,443 BALANCE $36,393 $13,995 $60,217 $48,160 $3,449 r 29 FISCAL YEAR 1999-2000 SCHEDULE 19-SUMMARY OF REVENUES AND EXPENDITURES DONATIONS FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Contributions NRH Watef Bills $84,487 $77,952 $80,000 $80,000 Grant Proceeds 580,000 86,334 22,450 0 0 0 Interest Income 10283 12,354 12,000 12,000 12,000 Critter Connection 0 46,902 15,000 45,000 42,000 Shelter Fund Donations andContributions 0 11279 3,700 4,000 6,200 Spay/Neuter Donations 0 1,433 3,500 2,000 3,000 Library Book Sale Proceeds 0 4,326 1,000 1,000 Other Income 1,400 0 2,997 2,400 2,400 2,400 TOTAL REVENUES $181,104 6179,693 $117,600 $146,400 $146,600 EXPENDITURES Library $40,016 $38,763 $40,000 $40,000 Animal Control 72,970 $40,000 ' ,970 26,988 24,000 24,000 26,560 Critter Connection 0 4,473 8,396 36,396 44,100 General Public Improvements 2,436 2,259 16,000 16,000 16,000 Botanicals 0 2,223 0 0 Encumbrances 0 27,348 0 0 0 0 // $126,660 TOTAL EXPENDITURES $142,770 $74,706 $88,396 $116,396 BALANCE 538,334 $104,987 $29,204 $30,004 $19,940 30 FISCAL YEAR 1999-2000 SCHEDULE 20 -SUMMARY OF REVENUES AND EXPENDITURES SPECIAL INVESTIGATION FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 REVENUES Federal Forfeited Funds $50,459 $16,315 $20,000 $20,000 $20,000 State Forfeited Funds 17.424 427 500 500 5,000 Interest Income 16,261 14,556 16.000 16,000 16,000 MDT Reimbursements 166,534 219,351 219,603 244,848 180,000 AFIS Reimbursements 25,494 26,044 26,042 85,420 9,900 Radio System Reimbursements 138,061 156,363 150,000 157,630 157,630 Appropriation of Fund Balance 0 0 0 6,200 0 TOTAL REVENUES $414,233 $433,056 $432145 $530,598 $388,530 EXPENDITURES Debt Service- MDT's $5,717 SO $ $ Loan Payment to General Fund 0 47,840 45,88 45,88 $0 Motor Vehicle Maintenance 2,389 5,216 43,920 MDT Maintenance 6,00 1,20 5,000 84,075 98,160 135,00 141,20 135,000 Motor Vehicles 0 20,000 AFIS Maintenance 22,744 22,744 22,74 1 0 138,031 Radio Maintenance .04 70,04 0,0 0 Telephone Service 152, 74 170,00 170,00 173,947 2,722 2,174 4,34 4,34 3,947 MDT Equipment 30,446 0 0 Prior Year Expenditures 15,960 0 Other Expenses 13,380 0 0 0 TOTAL EXPENDITURES $315,464 $350,152 $383,96 5390,16 $369,078 BALANCE $98.769 $82.904 $48.18 $140,43 519,452 I 31 FISCAL YEAR 1999-2000 I SCHEDULE 21 -SUMMARY OF REVENUES AND EXPENDITURES DRAINAGE UTILITY FUND ADOPTED REVISED PROPOSED '' ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 BEGINNING FUND BALANCE $106,466 $202,086 $278,108 $278,108 $281,590 REVENUES Drainage Fees $673,115 $636,789 $684,000 $684,000 $684,000 Interest Income 3,333 6,689 1,500 1,500 1,500 TOTAL REVENUES 8. BALANCE 8782,914 $845,564 $963,608 $963,608 $967,090 EXPENDITURES Transfer to Debt Service $580,828 $567,456 $682,018 $682.018 $739,581 TOTAL EXPENDITURES $580,828 $567,456 $682,018 $682,018 $739,581 BALANCE $202,086 $278,108 $281,590 $281,590 $227,509 32 C FISCAL YEAR 1999-2000 SCHEDULE 22 - SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 Sales Tax 53,218,878 $3,466,252 $3,477,344 $3,696,075 $4,097,688 Interest Income 63,976 129,810 130,000 150,000 155,193 Street Crimes Proceeds 0 15,885 15,885 15,885 15,885 Other 10,879 0 0 0 0 Appropriation of Fund Balance 0 0 50,637 171,801 0 TOTAL REVENUES S3,293,733 $3,611,947 $3,673,866 $4,033,761 $4,268,766 EXPENDITURES Operating Expenditures Administration $41,528 $5,815 $6,339 $6,339 $6,656 Administrative Services 246,790 414,668 505,960 505,960 469,600 Investigations 98,411 122,924 194,516 194,516 242,798 Uniform Patrol 606,407 854,849 926,203 1,047,071 1,176,544 Technical Services 3,957 33,729 8,197 8,197 180,726 Detention Services 130,765 146,234 150,814 151,110 151,924 `/ehicle Impoundment 32,191 32,148 34,662 34,662 69,336 ,.;ommunications 0 10,859 9,398 9,398 11,062 Total Operating Expenditures 51,160,049 $1,621,226 $1,836,089 $1,957,253 $2,308,646 Other Expenditures & Reserves Indirect Costs $352,000 $337,099 $337,099 $337,099 $337,099 Police Dept. Salary Increases-Genera 282,070 538,296 704,162 704,162 807,563 Reserve for Transition 600,000 806,439 600,000 838,731 600,000 4.• Reserve for Computer System 635,000 160,000 174,216 174,216 174,216 Capital Projects 264,614 0 0 0 0 Computer Upgrade 0 148,887 0 0 0 Child Advocacy Center 0 0 10,300 10,300 10,300 Market Adjustment 0 0 12,000 12,000 0 Total Other Expenditures and Reserves $2,133,684 51,990,721 51,837,777 $2,076,508 51,929,178 SUBTOTAL EXPENDITURES $3,293,733 $3,611,947 $3,673,866 $4,033,761 $4,237,824 Personnel Improvements: Market Adjustment 522,797 Public Safety Adjustment $14,331 Budget Reductions/Merit Already Budgeted ($14,331) Stability Pay $8,145 OTAL EXPENDITURES $3,293,733 $3,611,947 $3,673,866 $4,033,761 $4,268,766 BALANCE $0 50 50 50 50 33 FISCAL YEAR 1999-2000 SCHEDULE 23-SUMMARY OF REVENUES AND EXPENDITURES GOLF COURSE FUND ADOPTED REVISED PROPOSED ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1997/98 FY 1998/99 FY 1998/99 FY 19992000 Green Fees $1,361,194 $1,441,671 $1,418,158 $1,399,021 Other Golf Revenue 371,532 378,654 396,935 486.450 Carts 496,154 507,737 501,379 496,160 Food 8 Beverage 427,407 444,462 465,280 464,555 Appropriation from Reserves 0 210,000 210,000 0 TOTAL REVENUES $2,656,287 $2,982,524 $2,991,752 52,846,186 Cost of Goods Sold $283,854 $309,602 $324,474 $332,485 NET REVENUES $2,372,433 $2,672,922 $2,667,278 $2,513,701 ' EXPENDITURES Pro Shop $207,676 $237,964 $230,772 $232,639 Driving Range 13,988 18,976 15,421 16,810 ur Golf Carts 134,234 137,399 137,856 179,011 Course Maintenance 580,359 581,613 559,414 599,894 Food 8 Beverage 187,109 204,857 171,810 180,326 General 8 Administrative 129,691 135,082 120,824 138,129 Capital 47,075 397,704 397,704 262.750 Fixed Charges 154,795 240,033 151,910 154,800 Debt Service 687,909 561,808 561,808 678,326 TOTAL EXPENDITURES $2,142,836 $2,515,436 $2,347,519 $2,442,685 BALANCE $229,597 $157,486 $319,759 $71,016 " "4 d 34 CITY OF NORTH RICHLAND HILLS Office of the City Manager August 23, 1999 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas The Proposed Capital Projects Budget for Fiscal Year 1999/2000 is herein submitted. This budget identifies major projects and items not included directly in the Annual Operating Budget. The Capital Projects Budget provides for major long-life equipment used in daily operations of public service, and funding for the construction and renovation of major facilities and infrastructure. Major sources of funds for these projects are: General Obligation Bonds, Certificates of Obligation, Transfers from Operating Funds, Revenue Bonds, Permanent Street Maintenance Capital Funds, Park and Recreation 1/2 cent Sales Tax Funds, Capital Reserve Funds, and Federal and State grants. Funding requests included in the Proposed Capital Projects Budget for 1999/2000 total $24,000,532. This proposed budget lists new and continuing projects in all areas of city operations. Some projects were selected following City Council budget discussions, others were authorized by the voters during past bond elections, and still others were identified by City departmental evaluation and examination of needs. The City Council has recognized the importance of dedicating funds on an annual basis to enhance the City's efforts for the major repair and preventive maintenance of City streets by authorizing the creation of a Permanent Street Maintenance Fund. With over 205 miles of streets and the aging of them, it is important to conduct preventive maintenance that will delay more costly street reconstruction and extend the life of the current street system. The 1999/2000 level of funding is the same as the 1998/99 amount of$400,000. In order to protect the City's $21 million investment in facilities and $7.3 million investment in equipment, staff has updated the ten-year Equipment Replacement and Building Services Plan, which City Council approved in 1997. PO Box 820609•North Richland Hills, Texas•76182-0609 7301 Northeast Loop 820•817-581-5504•FAX 817-581-5516 The City Council has shown its commitment to this community by continuing to ensure the maintenance and appearance of our City facilities. I want to thank Council for their efforts to communicate to management their priorities for the capital budget. City staff will continue to monitor the condition of all our facilities and make recommendations based on needs and available resources in the Annual Capital Projects Budget. Respectfully submitted, Larry J. Cunningham City Manager LJC/mar All Funds Budget Summary 1999/2000 Capital Projects Project Remaining FUNDS To Date 1419/2000 2000/2001 7001/2002 Among latal General Street Capital Projects $10,895,560 $14,519,924 $1,278,716 $224,550 $4,925,050 $31,843,800 General Drainage Capital Projects 3,213,500 1,782,000 0 0 0 4,995,500 Permanent Street Maintenance Fund 400,000 400000 400.000 400,000 400,000 2,000,000 Permanent Capital Maintenance 250,000 300000 0 0 0 550,000 Buidmg Projects Public Safety Capital Projects 1,199,300 0 0 0 0 1,199,300 Major Capital Equipment Program 975,000 191,273 0 0 0 1,166,273 Utility Capital Projects 2,922,000 4,313,160 1,890,000 1,700,000 1,485,640 12,310800 Park Capital Projects 6,748,281 1,511,200 1947,800 4,190,000 5,500,000 19,897,281 General CIP Personnel 0 154,353 160,527 166,948 173,626 655.454 Utility CIP Personnel 0 165,664 172,291 179,182 186,349 703,486 UWity Construction Personnel 0 662,958 689,476 717,055 745.738 2,815,227 Aquatic Park Capital Improvements 135,000 0 0 0 0 135.000 Unfinanced Capital Projects 0 1,221,000 0 0 0 1,221,000 TOTAL 526,738,641 $25,221,532 $6,538,810 $7,577,736 $13,416,403 $79,493,122 All Funds Budget Summary 1999/2000 Capital Projects Project Remaining To Date 1999/2000 20002001 20012007 Amount IOW SOURCES OF Fl INDS 1992 Park Revenue Bonds $60,000 $0 S $ $ $60,000 1994 Park Revenue Bonds 332,518 0 332,518 Future Certificates of Obligation(Parks) 0 000000 900,000 Sales Tax Reserve for Park CIP 5,555763 511200 194760 419000 5,000.00 17,204,763 Park Sales Tax Fund(Street Project) 250000 p 250000 TPWD General Obligation 000.00 100,000 50000 3,959166 Future d General Obgaton er C& (Bond Elections) 0 929,16 1,259,30 1.259,300 20le General Projects(Hightower Bon CSD) 0 1,259,30 1.259,300 2000 General Oblgation Bonds(Streets) 1,60,300 1796000 2000 General Obligation aootls(Drainage) 1782000 1702,000 2000 Certificates of Obligation (Utility) 0 1999 General Obligation Bonds(Streets) 1,165,70 1.165,700 1999 General Obligation Bonds(Drainage) 650.00 650,000 1999 Certificates of Obligation(Streets) 8341,18 3341 186 1998 General Obligation Bonds(Streets) 1,337,34 1,337,345 1998 Certdrates of Obligation(Utility) 652.00 652,000 1997 General Obligation Bonds(Streets) 2,075,49 2,075492 1995 General Obligation Bonds/Public Safety 1,175,00 1,175,000 1996 General Obligation Bonds 2,02743 2,027.430 1996 Certificates of Obligation(Drainage) 343200 343,200 1995 G O Bonds(Streets) 206130 206,130 1995 G0 Bonds(Drainage) 1,100,000 1,100,000 1993 General Obligation Bonds 100 000 100,000 1992 General Obligation Bonds 618,500 618,500 1985 General Obligation Bonds(Drainage) 19,000 19000 ISTEA Grant Funds 0 9,13920 9.138,607 CDBG Funds 260,600 270,80 22455 224,55 635,750 1,616.250 Urban Street Program Grant 0 220000 2.000000 Permanent Street Maintenance Fund 400,000 400,000 400,00 40000 400,00 2.000.000 Building Services Fund(Permanent Capital Maintenance) 250000 304900 550,000 Interest Earnings(Public Safety) 24,300 0 24,300 Unfinanced Capital Projects 0 765400 765,400 Unfinanced Capital Projects 0 358000 355600 Pay-As-You-Go(Property Taxes) 260,000 260200 520,000 City of Watauga Partropation 250 000 967200 1717.000 City of Keller 40,000 40,000 Keller Development 0 0 Brandonwood Developer 71000 71.000 Utility Reserves 690.00 140000 830,000 Utility Debt Service Reserves(Bond Election) 575.00 0 575,000 Drainage Utility Fund 229,80 0 220800 Impact Fees 25000 0 250,000 Escrow for Proposed Developer Fees 0 125,00 125.000 Utility Working Capital/Telecommunications 80,00 0 80,000 Aquatic Park Working Capital 13500 0 135.000 Reserve for System Improvements (IS) 130,00 $1,273 101,273 Information Services Fund Balance 190,00 0 190000 Unspecified StreewProject Savings 43.37 77,217 120,594 Interest Earnings for General CIP Personnel 154,353 160,52 166,94 17362 655,454 Interest Earnings for Utility CIP Personnel 121,711 122,57 123,48 12442 492,195 Utility CIP(Drainage) 81,30 0 81,300 Utility Operations for Capital Protects 1,080,00 4685,071 1,96878 1,785,93 1,57901 10,798614 Utility Operations for CIP 8 Consl.Personnel 831,000 660400 686,81 714,28 2,696,505 Donations Fund Savings 100000 100000 TOTAL FUNDING SOURCES $26,738,641 425,221,532 $6,538,810 $7,577,736 $13,416,403 $79,493,122 Schedule 1 1999/2000 General Street Capital Projects Budget Summary Project Project Remaining 6181116 I91}L9 1699/2000 2000/2001 2001/200 AMIN= nail Continuing Street Projects A Blaney Avenue Steel Improvements Continuing 3701 500 EP 30 E 3 $701,500 8 Crane Road Street Improvements Continuing 130,000 S0Q000 700,000 1,130,000 C Douglas Lane Sheet Improvements Connunng 1 550,0.'U 0 0 1,550,000 J Lynn Tema Sheet Improvements ICDBGI Ccnlmumg 250 600 e 0 260,500 P Rule Snow Drive Intersection(15TEA) (Karen to I H 820) Conlnung 545,950 268,509 0 814,450 0 Rule Snow Drive (Urban Street Program) (Fair Meadows Drive to HghWm Drive) Continuing 921470 2300,0 0 3,621.470 S Rule Snow Drive/Glenview Drive lntrseebn(15TEA) Continung 414,980 $50,000 0 664,980 T Rule Snow Drive/I,H 820 to Mr0.CMs(ISTEA) Conlnung 4706,B93 0124002 0 11,431,000 U Rule Snow Drive/Hphlavm Terrace to Bursey Rd Contnullg 256 283 420,21: 0 667,000 W Rumfleld Road Street Improvements-Ph III Continuing 614834 Or 354,166 969,000 TotalGantInulng SlnMP Jsh 410,11;510 610.853,224 $1,0541• SO 40 921,830,000 Future Street Projects Hightower Drive Street and Drainage C Future 720.250 720.250 Hightower Omar Street and Drainage D Future 539050 539,050 Holiday Lane Al Street Improvements Future 600,000 600,000 I H 820 South Access Road Street Improvements Future 645,510 645,510 Meadocakes Bridge(111H Loop 820 _ Future 485,000 485000 Roberta Drive Street Improvements Future 410.670 410,670 Rule Snow Drive Bridge at lH-820(ISTEA) Future 570,003 tissu0 0 2,716,000 Rule Snow Once/Glenview Drive to Karen Drive Future 1,300000 1,300,000 Susan Lee Lane Street Improvements Future 224550 224,550 224,570 673,670 Toe(Filthy(Shat Projects 3610000 62,145000 4224550 4224.450 44,925,080 580804150 NewSOeapajsee o GraeStralt 9rWOSetiatt3 New 183350 0 a 183,160 I WYE Sheet ypMwmmla Nay 0 300,IXI0 0 10000 K Maryanne Wee SkW ln¢nwuBroa(COB(31 NOW 0' 135400 0 135A00 M NancyLeaSS0eetlus.em.nts(CMBGS New 29000 135400 0 10,200 N Riviera Olin SMIInIaarrnet New 0 300,000 0 30000 X ShaoyGrovRoaeSOeeljnearemmen New 0 71,000 0 11,000 Y SmMRel6 Road Pavn9 bpavrnrds tsar 0 40,000 Al Trier EnseSOmlMgtetnat mK New 0 pae 0 129.800 6 128000 TOGINew Street Projects 3213050 213100110 30 10 46 21$23061 Teela44•0n)eae 210,685,590 01.4,540,424 $+,124714 3224550 34,825080 331$43000 Sources of Funds Street Projects Future General Obligation Bonds(Bond Electrons) $0 30 3929166 30 53,030,060 33,959,169 Delayed Projects(MgMUwnr CAD) 0 - 1259,300 1,259,300 2000 General Obligation Bonds(Bond Elections) 0 1$95300 1,695,300 1999 General Obligation Bonds(Bond Elections) 1,165700 1,165,100 1999 Certificates of Obligaio 3 341 186 3,341,186 1998 General Obligation Bonds - 1 337345 ' 1,337,345 1997 General Obligation Bonds 2.075 492 2,075,492 1998 General Obligation Bonds 1 201430 1,201,430 1995 General O6g6bn Bonds 206,130 206,130 1993 General Obligation Bonds 100.000 100,000 1992 General Obligation Bonds 616503 616,500 157E4 Grant 9,138.907 9,138,907 CDBG Funds 250600 270.600 224,550 224,550 635350 1,615250 Urban Street Program Grant 0000000 City o1 Keller 2'000,000 _ 40.000 40,000 Keller Development 0 0 Brandonwood Developer 11,000 71,000 Gay W Watauu ga PanIdpalion-Far Meadows Dr 704000 1.0 700,000 Citya Watauga PsJProeWn-Hghlevm to Bumy 20100 Unspecified Street g 261,000 rperly Savings _ 43a1 71312 120.594 Pay-As Taxes) tease) 200,000 520,000 Damage Utility Fees 29 800 0 29,800 Escrow Escrow from Proposed Developer Fees 0 0 125,000. 125000 Pik Sales Tax Fund 250 000 0 250,000 Tole)Saurcmi&Flip s 510,695860 $14$12024 11,21871 $224,550 SOMAS, 231$43,600 Schedule 2 1999/2000 General Drainage Capital Projects Budget Summary Project Project Remaining Slates To Date 1999/1000 2000/2001 200112002 (mount Iola] Continuing Drainage Projects A Big Fossil Creek Erosion Protection Continuing 5369.000 $591,000 $0 $0 $0 $900,000 8. Calloway Branch Channel 'A' (Wndhaven to Hightower) Continuing 82Q000 0 0 0 0 820,000 C. Calloway Branch Channel Improvements- PhaseIll .. Continuing 1,100,000 0 0 0 0 1,100,000 E Main Street Drainage Improvements 0 (Marlette CourWJoodstair Drive) Continuing 424.500 9 0 0 0 424,500 F Miscellaneous Channel Cleaning Continuing 200,000 0 0 0 0 200,000 Totsf13011 nuttlg Dhanage PrOjlbte $22015.500 $551,000 SO 50 10 $3,4444oe New Dratnatti Projects D.l a gear-Creek improvements f Now 0 240,000 ( 0 0 0 240,000 G North HOSAddiBen Ombregefmprovenlenb New 0 411,000 0 0 0I 411000 H Wa&erSrends CUamlefimprovemenb New 300000 800.006 0 0 0 900,000 Tat*vs Orabtage Pr* ca $300.000 51,261,000 10 SO 40 41,6$1,000 Total OndoaBeProjects 53,215.500 51,782,000 S0 SO SO $4,$$$,500 Sources of Funds Drainage Projects 2000 General Obligation Bonds 50 $1.762,00 $ $ $ 51.782,000 1999 General Obligation Bonds _ 650,000 650,000 1996 General Obligation Bonds 820.000 820,000 1996 Certificates of OblgatioNerainage 343,200 343,200 1995 General Obligation Bonds 1,100,000 1,100,000 1985 General Obligation Bonds 19.000 19,000 Drainage Utility Fund 200,000 200,000 Utility CIP 81,300 81,300 TohISamce6 of Funds $3,213,500 41382,00 $ $ I $4.90$,500 Schedule 3 1999/2000 Permanent Street Maintenance Projects Budget Summary Project Remaining To Date 1999/2000 n00/2001 7001/7002 Amount Total Permanent Street Maintenance Fund (Overlay Projects I $400,000 {WQ000 $400,000 $400,000 $400,000 $2,000,000 Total Penuanont Streit Maintenance $e00,000 $400,000 $400,000 $400,000 $900.900 $2,400,000 Sources of Funds Permanent Street Maintenance Fund I Permanent Street Maintenance Fund $400 000 $400,000 $400,000 $400000 $400,000 $2,000,000 Total Sources of Funds $400000 $400,000 $400,000 $400,000 $400,000 $2,000,000 Schedule 4 1999/2000 Permanent Capital Maintenance Projects Budget Summary Project Remaining To Pate 1499(7110Q 2000/7001 7001/2002 Amount Tatal Permanent Capital Maintenance Projects A. Permanent Capital Maintenance Building Projects $170000 $300,000 $0 $0 $0 $470,000 B Roof Repair at Venous Locations 80000 0 0 0 0 80,000 Total Permanent Capital Mabnenance Projects 5250,000 $300000 SO $0 $0 $550,000 Sources of Funds Pemunent Capital Maintenance Projects 'Building Services Fund I $250,000 $3W.000 $0 $0 $0 $550,000 total Saurcesat Fonds $250000 $$00,000 SO S0 $0 $530,000 Schedule 5 1999/2000 General Public Safety Capital Projects Budget Summary Project Remaining To Date 1999/7000 2000/2001 7001/2002 Amount 191a1 Public Safety Projects A Public Safety Building-Police Property $400,000 $0 $0 $0 $0 $400,000 B Public Safety Building-Support Services 799,300 0 0 0 0 799,300 Total Public Safety Projects 511199,300 se 50 $0 S0 $1.199;300 Sources of Funds Public Safety Projects 1995 GO Bonds-Public Safety $1,175,000 $0 $0 $0 $0 51,175,000 Interest Earnings 24,300 0 0 0 0 24,300 Total Sources of Funds $1,199,300 SO $0 $0 SO 51,199,300 Schedule 6 1999/2000 Major Capital Equipment Program Budget Summary Project Remaining ToDate 1999/2000 7000/2001 7001/2002 Amount Total A SCADA System 3575,000 $0 $0 $0 $0 $575,000 B Directional Boring Machine 0 140.000 0 0 0 140,000 $575,000 $140,800 $0 $0 $0 $715,000 Computer Related Capital Equipment E Computer System-General Services $0 1 $0] $0 $0 $0 $0 F Fiber Optic Data Network 0 0 0 0 0 0 G Telecommunication System 400,000 51,273 0 0 0 461,273 $400,000 $51.273 $0 $0 $0 $451,273 Total MajorCapital Equipment $975,000 $191,273 $0 $0 $0 $1,165,273 Sources of Funds General 8 Utility Funds $0 $0 $ $ $ $0 Utility Working Capital Balance 80.000 0 80,000 Utility Reserve 0 140,000 140,0t 1998 Certificates of Obligation _ 0 0 b Utility Fund Debt Service Reserves 575.000 0 575,000 Reserve for System Improvements(IS) 130.000 51,273 181,273 Information Services Fund Balance 0 0 0 Fund Balance Appropriation for Improvements 190,000 0 190,000 Total Sources of Funds $975,000 $191,273 $ $0 $ 41,165,273 Schedule 7 1999/2000 Utility Capital Projects Budget Summary Project Project Remaining Status Snflat. 194912000 2000200 2901000 AmAunt LAW Continuing UtilityProjects A College Hifis Pump Station Rxnnstwchon Continuing $400,000 SO $ $ S $400,000 C Crane Road Utility Adjustments Continuing 100.000 0 100,000 E Douglas Lane Utility Adjustments Continuing 200000 0 200,000 M Lynn Terrace UhlM Adjustments Continuing 55.000 0 55000 O Mlsc 2000 Capital Projects Fund Continuing 0 $0,000 50,000 P Rule Snow Dore UdM Adjustments-I H.820-Mid Cities Continuing 750000 0 - 760,000 O Rut.Snow Drive Utidy Adjustments-Glenview Continuing 75,000 0 76,000 T Ruh Snow Dr Utility Adjustments-Karen to I H 820 Continuing 100.000 100,000 U Rub Snow Dr Udny Adjustments-HpMawn to Bursey Continuing 52.000 0 52,000 W Rumfied Road Utility Adjustments-Phase Ill Continuing 300,000 0 300000 Al Wastewater System Rehabilitation Project Continuing 300000 2,:78,150 1485,64 4.563300 A2 Watauga Road Booster Pump Station Continuing 500000 0 600,000 Total COAlbwbg Ul>5gP/*J14t $2332,000 32,628.180 $o $0 S1.410.641 3:,144300 Future Utility Projects B Conn Drive Ground Storage Tank Future $ I 6400,000 SO $ $400,000 G Hightower Dr,Utility Msmtmenls 0-Smithfield to Dew Future 0 300000 300000 H Hightower Or Utility Adjustments D-Stoney Br To Eden Future 0 300,000 300,000 Q Holiday Lane Section Al Utility Adjustments Future 0 250,000 250,000 0Jo 820 GrudVesage Utility Adjustments Future 0 250.000 250.000 ©Rule e Snow Ground icy Adj.Tank Future 400000 0 400,000 © n Lee Lane Utility Adjustments to Karen Dr Future 0 300,000 300,000 ®Suzan Lee Lena UtlM Mjustmenta Fuwm 210000 0 Total Future Mead lintel* 30 S S1.Ot0,g0G $1.400,000 $ StM0,00o Mew Utility Projects Ili Oavr SWMvat4 PaiNtad$1durge Tank New $0 3450,000 3200,000 $0 SD' $660,000 Ilp Grove Shat UtlM Adjustments New 30,000 0 0 0 0 30,000 .4 L Laura UtIIMyuatemnts New 0 1051100 0 0 0 106000 N Mies.Water Sewer Main Rep imnts-99100 New 0 70.000 280,000 0 0 360,000 R Ruh Saar Cit.Ud8yAd9te9nems.FairMaadws New 60000 60,000 120,000 V Aura Srcea per.Etevetd Storage Tams • New 300,000 100,000 400,000 Y Telemetric Atter16ebrAnnua[MamMenance Program New 300000 300,000 300.000 600,000 Z Town!Drive UWTy**anent, New • 0 200000 0 0 0 200,000 Total Mew UUIl C*pf4Preject4 $60,060 $1,415,600 $560,000 $300,400 $0 $2,746,000 Total US WCapital PrgseS $2322,000 14313,140 $1390000 $1,700,000 31468340 ' S123103100 Sources of Funds 1998 Candlemas of Obligation $652,000 $0 $0 $ SO $652,000 Utdity Reserves 690000 0 0 0 690,000 City of Watauga 250000 0 0 0 260,000 Impact Fees 250000 0 0 0 260,000 • Utility Operations for Capital Projects 1 080 000 4,343,160 1,890 000 170000 1485,640 10,468,800 Total Sources of Punch $2,922000 $4,313,160 $1,600000 31,700,00 $14*$40 $12.310300 Schedule 8 1999/2000 Park and Recreation Development Fund Capital Projects Budget Summary Project Project Remaining Slant, IGSMta 1444/2000 2000/2001 20912002 Amount TAW Continuing Park Projects B Baseball Fields at City Park Continuing., $2425 000 5225000' $ $ $0 $2,650,000 D Calloway Branch Trail Continuing 195000 0 0 195,000 E City Park Development Continuing 818 224 0 1500.000 ' 2,314224 F Conanbelt Trail Development Continuing 292,303 0 292,303 G. GM's Fast Pitch Softball Complex Continuing 1685,000 4 140,00 1625,000 H Land Acquisrbon Continuing 150000 900400 1,054000 I Little But Creek Trail Development Continuing 504000 0 604,000 J Miscellaneous Park Development Continuing 80,000 y 100,000 2900 205,000 N Miscellaneous Park Structures Continuing 75.000 15000 25.00 175,000 L North Hills Mall Multiuse Trail Continuing 14629 _ 0 16,629 M South EIednc Trail Development Continuing 131,125 p 131,125 N Special Prolects/Desgn Research Continuing 26,000 10,M0 10000 46,000 O Supplemental Funds Continuing 50,000 50.900 5000 50,00 200,000 R Thombndge Neighborhood Park Continuing 300,000 ' 0 304000 Total Cmelnuf g Pak Protect* S6,744281 $1460109 $110,000 3190,000 31,600100 61/01281 Future Park Projects 4 Athletic Field Scoreboards New $0 S0 3160,000 30 $0 $160,000 Reaeabon Center Improvements New $0 50 3800,000 34,000000 14,000,000 $8,800,000 Total F9d01 Per01§IeCts so 4 3950.100 $4,000100 $4100,000 $5160,000 New Part Projects C 8rnndonwOOdNeigh4e010d Pak New 4 5105,9001 30 S0 50 i 71030000 P TEA 21 CMACIProtectiNoticIpabzu New 0 - 25300 478,600 0 I 0 604,000 O TEA 21 EnhPNSmanPrgadPst p4q, [ New 0 21.000 399,000 0 0 421000•HTM Total New Park Proecs SO $151,200 3677,800 50 $0 3113910. Total Pak Capita Protects 58,744281 51,611,200 51,947,800 34,190,000 $4300,000 519,47181 Sources of Funds 1998 Certificates of Obligation $0 $0 S $ 3 so 1992 Park Revenue Bonds - 60,000 0 60.000 1994 Park Revenue Bonds _ 332518 0 332,518 Future Certificates of Obligation 0 900,003 900,000 Sales Tax Reserve or Capital Projects 5555.763 511.200 1947 BO 4 190 00 5000,00 17,204,763 TPWD Grant Funds' 800000 _ 404000 50000 1400,000 Sotal Sources of Funds 54744261 51,611,200 S1,847,800 54,100000 544014 5144Ty1 'Funding of grant related projects is contingent upon approval of the grant. Grant funds not shown on Park Long Range Plan Schedule 9 1999/2000 CIP Personnel Personnel Summary Project Remaining To Darr 1999/2000 7000/2001 7001/2002 Amnunt Total CIP Personnel A. General CIP Personnel $0 $154,353 $160,527 $166,948 $173,626 $655,454 B. Utility OP Personnel 0 165,664 172,291 179,182 186,349 703,486 C Utility Construction Personnel 0 662,958 689,476 717,055 745,738 2,815,227 Total CM Personnel $0 $982,978 $1,022,294 51,063,186 $1,1116,713 44,174,168 Sources of Funds CIP Personnel Interest Earnings for General $0 $154,353 $160,527 $166,948 $173,626 $655,454 CIP Personnel Interest Earnings for Utility CIP Pers 0 121,711 122,579 123,483 124,422 492,195 Utility Operations for Capital Projects 0 71,911 78,787 85,939 93.376 330,014 Utility Operations for OP 8 Const Pers 0 635,0001 660,400 686,816 714,289 2,696,505 r Total Sources of Funds SO $982,975 $1,022,294 $1,063,186 $1,105,713 ;4,174,168 Schedule 10 1999/2000 Unfinanced Capital Projects Budget Summary Project Remaining To Date 1949/2000 2QDoI20Q1 2001/2002 AmnuOI T°tal Street Projects A. Shady Grove Road Street Improvements so] 3500,000 $0 $0 $0 $500,000 B Smithfield Road Paving Improvements r 0 I 70000 0 0 0 70,000 $0 $570,000 $0 $0 $0 $570,000 Permanent Capital Maintenance 8 Equipment C Remodel of Fire Station#1 $0 3200,000 $0 $0 $0 $200,000 D Vehicle Exhaust Extraction System 0 201,000 0 0 0 201,000 E Video Production Truck 0 150,000 0 0 0 160000 F Video Production Equipment Cl- 100,000 0 0 0 100,000 $0 $651,000 $0 $0 $0 $651,000 Total Unfinanced Caplet Projects $0 8,221,000 to to to 31,227.000 Sources of Funds Unfinanced Permanent Capital Maintenance $0 $651,000 $0 $0 $0 $651,00 and Equipment Projects $ Unfinanced Street Protects 0 570,000 0 0 0 570,00 Keller Development 0 0 0 0 0 Brandonwood Developer 0 0 0 0 0 City of Keller 0 0 0 0 0 Tops Source*of Funds $0 $1,221,000 SO S0 SO $1,221,00 Schedule 11 1999/2000 Aquatic Park Capital Improvements Budget Summary Project Remaining To Date 1999/2000 2000/2001 2001/7002 amount IQId1 Aquatic Park Projects A Aquatic Park Capital Improvements `_ $135,000 10I $0 $0 $01 $135,000 TotdlAq+cadelrarlcfhojacts $13$,000 $0 $0 $0 $0 $135,000 Sources of Funds Aquatic Park Working Capital [ $135,000 $0 $0 $0 $0 $135,000 Total&forces of Funds $135,000 $0 $0 $0 $0 $135,000 FISCAL YEAR 1999-2000 SCHEDULE 1 -SUMMARY OF REVENUES AND EXPENDITURES ADDENDUM GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1996/97 FY 1997/98 FY 1998/99 FY 1998/99 FY 1999/2000 REVENUES Sub-Total Revenues $21,480,643 $23,134,762 $23,676,204 $24,638,253 $26,032,678 Service Enhancements. Senior/Disabled Exempt (38,116) Security Fee Revenue 38,760 Special Events Revenue 15,000 Summer Camp Revenue 48,000 Traffic Citation Revenue 388,800 TOTAL REVENUES $21,480,643 $23,134,762 $23,676,204 $24,638,253 $26,485,122 EXPENDITURES Total Expenditures Per Coversheet $21,075,615 $20,829,124 $23,628,576 $24,555,352 $25,778,462 Service Enhancements Funded Wth Increased Revenues: Upgrade of p/t Bailiff to f/t(also 38,760 funded with expenditure reductions) Program Coordinator position (also 15,000 partially funded with expenditure reductions) Summer Camp Positions(also 48,000 partially funds 15 passenger van) 3 Traffic Officers 200,352 School Resource Officer 105,045 Communications Supervisor 39,178 Additional Revenue to Fund Balance 44,225 Reclass Senior Exemption to Revenue (38,116) TOTAL EXPENDITURES $21,075,615 $20,829,124 $23,628,576 $24,555,352 $26,230,906 BALANCE $405,028 $2,305,638 $47,628 $82,901 $254216 9/2/99 FOOTNOTES TO ADDENDUM 1 Proposed Budget 1999-2000 amounts included on Coversheet GN 99-84 for the General Fund included netting the costs of the service enhancements against the increased revenue associated with some of the enhancements Total expenditures for the General Fund included on Coversheet GN 99-84 were$25,778,462. 2 To more accurately reflect the total cost of all service enhancements and to comply with requirements of GAAP (Generally Accepted Accounting Principals), it is necessary to use gross figures when specifying total expenditures. This will also keep us in compliance with the requirements of the Government Finance Officers Association when they critique an organization who has applied for the Distinguished Budget Presentation Award. Total gross expenditures, including service enhancements, for the General Fund are$26,230,906 3 To more accurately reflect the total revenues and to comply with requirements of GAAP (Generally Accepted Accounting Principals), it is necessary to use gross figures when specifying total revenues. This will also keep us in compliance with the requirements of the Government Finance Officers Association when they critique an organization who has applied for the Distinguished Budget Presentation Award Total gross revenues are$26,485,122,which includes revenues of$452,444 associated with service enhancements lukf A../1 ) Prepared By Approved 9/3/99 CITY OF NORTH RICHLAND HILLS Department Budget & Research Council Meeting Date 8/23/99 Subject Approval of 1999 Certified Tax Roll — Resolution 99-55 Agenda Number GN 99-81 Tarrant Appraisal District has provided the City with the 1999 Certified Tax Roll information. This includes the most current appraisal information, exemptions for disabled veterans, persons over 65, homestead and disabled persons, abatement value losses, freeport inventory value loss and agricultural value losses. These values also include the new construction and the minimum value of properties still under protest to the Tarrant Appraisal Review Board. The certified values for the City of North Richland Hills are $2,136,094,682. This is the amount used to calculate the effective tax rate and property tax revenues for the fiscal year 2000 budget, and it is recommended to be certified and accepted by the City Council. Recommendation: To approve Resolution 99-55 and the Certified Tax Roll in the amount of $2,136,094,682 for the tax year 1999. Finance Review Source of Funds. Account Number Bonds (GO/Rev ) — Sufficient Funds Available Operating Budget — Other Finance Director Department Head Si•nature ,aature RESOLUTION NO 99-55 WHEREAS, the City Council of this City received the Ad Valorem Tax Rolls for the year 1999 from Tarrant Appraisal District in the amount of net taxable value of $2,136,094,682 including minimum value of properties pending disposition before the Appraisal Review Board; and WHEREAS, the City Council studied said Tax Rolls and approved same on August 23, 1999. NOW THEREFORE, be it resolved by the City Council of the City of North Richland Hills, Texas that: 1. The approval of said Tax Rolls received from Tarrant Appraisal District in July 1999, be and is hereby ratified and said Tax Rolls shall collectively be considered the Tax Roll of this City for 1999 and it is hereby in all things adopted and approved. PASSED AND APPROVED the 23rd day of August 1999. Charles Scoma— Mayor ATTEST- ' Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City APP ROVED AS TO CONTENT: / Karen Bostic, Director of Budget 8 Research CITY OF NORTH RICHLAND HILLS Department. Budget & Research Council Meeting Date' 8/23/99 Subject: Authorizing Homestead, Over 65, and Disability Agenda Number: GN 99-82 Exemptions from Ad Valorem Taxes — Ordinance No. 2402 For the past several years the City Council has been granting various exemptions from Ad Valorem Taxes, and it is necessary for Council to again take action adopting these exemptions. The ordinance that is being proposed includes a 15% exemption for residential homestead, a maximum $32,000 exemption from assessed value on a residential homestead for persons over the age of 65, and a $32,000 exemption from assessed value of property owned by a disabled person where that properly is exclusively used for homestead purposes. The proposed ordinance does not allow an exemption to be claimed for both over 65 and disability, and no homestead will be subject to both the over 65 and disability exemption. The $32,000 over 65 and disability exemption being proposed is a 10% increase over the prior year exemption of$29,000. These exemptions were anticipated in calculating the property tax revenue for fiscal year 2000. Recommendation: To adopt Ordinance No. 2402 providing exemptions for homestead, over 65 years of age, and disabled persons to be approved. Finance Review Source of Funds Account Number Bonds(GO/Rev ) — Sufficient Funds Available Operating Budget — Other Finance Director Alb 'CLLwCA)>41 •�tv % A4Asa€ De•artment Head Si.nature rar ature ORDINANCE NO. 2402 AN ORDINANCE AUTHORIZING AND APPROVING RES- IDENTIAL HOMESTEAD, OVER 65, AND DISABILITY EXEMPTIONS FROM AD VALOREM TAXES FOR THE 1999 TAX YEAR. WHEREAS, the City Council determined the necessity for a residential homestead exemption and an over 65 exemption; and WHEREAS, the City Council recognizes the special needs of disabled persons; NOW THEREFORE; BE IT ORDAINED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, THAT: 1. There shall be exempt from the City Ad Valorem Taxes for the tax year 1999, fifteen percent (15%) (with a minimum of $5,000) of the assessed value of a residential homestead within the City which is occupied by the owner as his homestead. 2. Persons over the age of 65 years, claiming an exemption pursuant to Ordinance No. 676 shall have a $32,000 exemption from the assessed value of a residential homestead. A person who is disabled within the meaning of Section 11.13 (m) of the Property Tax Code of the State of Texas, as of January 1 of each year shall be entitled to a $32,000 exemption from the assessed value of property owned by such disabled persons and used exclusively for homestead purposes by such disabled persons. No person may claim both the "over 65" exemption and the "disability" exemption and no homestead shall be subjected to both the "over 65" exemption and the "disability" exemption. 3. Persons claiming the exemptions must comply with City Ordinances and the Texas Property Tax Code. 4. "Exemptions provided for in section 1 and 2 will remain in force by the City of North Richland Hills unless the City Council of North Richland Hills takes action to change either, or both". PASSED AND APPROVED the 23rd day of August 1999. Charles Scoma— Mayor ATTEST: Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City APPROVED AS TO CONTENT: l(4A- 1C. j %1 Karen Bostic, Director of Budget & Research CITY OF NORTH RICHLAND HILLS Department Budget & Research Council Meeting Date. 8/23/99 Subject Adopting the Tax Rate for Tax Year 1999 Agenda Number: GN 99-83 Ordinance No. 2403 The notice of effective tax rate was published in the Star Telegram newspaper on August 18, 1999 in accordance with State law. The proposed 1999-2000 tax rate for the City of North Richland Hills is 57$. The proposed rate of 57¢ is a 4.73% increase over the effective tax rate. The proposed rate of 57¢ is broken down into two parts as follows: 32.4¢ for the purposes of maintenance and operations 24.6$ for the payment of principal and interest on debt of the City Recommendation: To adopt Ordinance No. 2403 setting the tax rate for the 1999-2000 fiscal year at 57¢. Finance Review Source of Funds Account Number Bonds (GO/Rev.) — Sufficient Funds Available Operating Budget — Other Finance Director I ,4, 11 ASIA I psi De•artment Head Si•nature gran Lure ORDINANCE NO. 2403 AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS FOR THE 1999 TAX YEAR BE IT ORDAINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS THAT: We, the City Council of the City of North Richland Hills do hereby levy or adopt the tax rate on $100 valuation for this City for tax year 1999 as follows: $ .324 for the purposes of maintenance and operations. $ .246 for the payment of principal and interest on debt of this City. $ .570 total tax rate. The tax assessor-collector is hereby authorized to assess and collect the taxes of the City of North Richland Hills on this the 23d day of August 1999. 1. That there is hereby levied and shall be collected as provided by law, an Ad Valorem tax for the year 1999 on all property, real and personal, except such property as may be exempt from taxation by Constitutions in the statutes of the State of Texas, and ordinances and resolutions of the City of ' North Richland Hills, situated within the corporate limits of the City of North Richland Hills, Texas, on January 1, 1999, and that the amount to be applied to the value of such property shall be 57¢ per $100 valuation. 2. That the tax so levied and assessed shall be apportioned to the accounts and funds in the amount as set forth above. The amounts collected for payment of principal and interest on debt of the City shall be deposited into an interest and sinking fund for that purpose until a total of $5,250,000 is deposited from the 1999 Ad Valorem tax levy. 3. That the taxes provided for herein are in accordance with the appropriate State statutes. 4. Ad Valorem taxes levied by this Ordinance shall be due and payable on October 1, 1999, and shall become delinquent on the first day of February 2000. Payment of such tax is due as provided by the Texas Property Tax Code. 5. If the tax is unpaid after February 1, 2000, such tax will become delinquent and penalty and interest will attach and accrue as provided by the Statutes of the Texas Property Tax Code Sec. 33.01 6. In the event the taxes become delinquent and in the event such delinquent taxes are referred to an attorney for collection, an additional amount of fifteen percent (15%) of the total amount of tax, penalty and interest then due shall be added as collection costs to be paid by the taxpayer 7. Taxes herein levied and uncollected shall be a first prior and superior lien against the property, and the said lien shall be superior liens charges, and encumbrances, and such lien shall attach to personal property with the same priority as to real property. 8. The lien provided herein shall be attached as of January 1, 1999. 9. Should any section, provision or clause of the Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole or any part thereof other than the part so declared to be invalid. 10. The Ordinance shall become effective from and after the date of its approval and adoption as provided by law. PASSED AND APPROVED by the City Council of the City of North Richland Hills, Texas upon first and final reading, at a regular meeting on the 23r° day of August 1999 Charles Scoma— Mayor ATTEST: Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City APPROVED AS TO CONTENT: ' Karen Bostic, Director of Budget & Research CITY OF NORTH RICHLAND HILLS Department: Budget & Research Council Meeting Date 8/23/99 Subject. Adopting the 1999-2000 Budget— Ordinance No. 2404 Agenda Number GN 99- 84 The proposed budget for 1999-2000 was filed with the City Secretary's office on August 2, 1999. All necessary publications and hearings have been completed in compliance with City Charter requirements and State Law. The 1999-2000 General Fund budget is based on the 57$ tax rate which is the existing rate for the current fiscal year. Revisions to the 1998-99 revenues and expenditures have been made to reflect the most current estimates for this fiscal year. The Budgeted Expenditures are: Revised Budget Proposed Budget Fund 1998-99 1999-2000 General Fund $24,555,352 $25,778,462 General Debt Service Fund 7,096,409 8,391,933 Utility Enterprise Fund 16,337,632 16,359,716 Aquatic Park Enterprise Fund 3,154,861 3,445,476 Equipment Services Fund 1,497,223 1,502,828 Building Services Fund 1,544,014 1,541,273 Self-Insurance Fund 3,737,956 3,988,251 Information Services Fund 2,407,808 2,279,727 Park & Recreation Facilities 4,171,484 4,590,647 Development Fund Crime Control & Prevention 4,033,761 4,268,766 District Fund Promotional Fund 320,989 336,443 Donations Fund 116,396 126,660 Special Investigation Fund 390,163 369,078 Drainage Utility Fund 682,018 739,581 General Street Capital Projects 10,895,560 14,519,924 Finance Review Source of Funds Account Number Bonds (GO/Rev.) — Sufficient Funds Available Operating Budget — Other Finance Director De.artment Head Si.nature t -.- . .-ature CITY OF NORTH RICHLAND HILLS Revised Budget Proposed Budget Fund 1998-99 1999-2000 General Drainage Capital Projects $ 3,213,500 $ 1,782,000 Permanent Street Maintenance Fund 400,000 400,000 Equipment Replacement and 1,225,000 491,273 Building Maintenance Projects Public Safety Capital Projects 1,199,300 0 Utility Capital Projects 2,922,000 4,313,160 Park Facilities Development Fund 6,748,281 1,511,200 Capital Projects General CIP Personnel 211,200 154,353 Utility CIP Personnel 151,905 165,664 Utility Construction Personnel 655,006 622,958 Golf Course Fund 2,347,519 2,442,685 The City of North Richland Hills Crime Control and Prevention District Board of Directors conducted a budget work session on July 30-31, 1999 to review the 1998-99 Revised Budget and the Proposed 1999-2000 Budget. As required by law, legal notices have been published. The Board will meet August 23 prior to the City Council meeting, and we anticipate the Board will recommend that City Council approve and adopt both the revised and proposed budgets. The Park and Recreation Facilities Development Corporation Board of Directors met August 16 to review the Proposed 1999-2000 budget. The Board will conduct a public hearing prior to the City Council meeting on August 23, 1999. We anticipate the Board will approve the Revised 1998-99 Budget and the Proposed 1999-2000 Budget. As required by law, legal notices have been published. Recommendation: To approve Ordinance No. 2404 adopting the 1999-2000 Budget for all funds and the revisions to the 1998-99 Budget for all funds. CITY COUNCIL ACTION ITEM ORDINANCE NO. 2404 AN ORDINANCE APPROVING AND ADOPTING THE BUDGET FOR FISCAL YEAR 1999-2000; APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 1998-99; PROVIDING FOR NECESSARY TRANSFERS OF FUNDS BETWEEN ACCOUNTS AND DEPARTMENTS, IF REQUIRED; APPROPRIATING FUNDS FOR THE 1999-2000 FISCAL YEAR FOR THE CITY OF NORTH RICHLAND HILLS. WHEREAS, the City Manager has prepared certain figures as a 1999- 2000 budget and has submitted the same to the City Council; and WHEREAS, the City Manager on August 2, 1999 filed such proposed budget with the City Secretary for the fiscal year beginning October 1, 1999; and WHEREAS, the City Secretary did post notice that such proposed budget has been filed and a public hearing called thereon by the City Council in City Hall; and WHEREAS, the City Council determined such proposed budget for fiscal year 1999-2000 to be appropriate and correct in all respects and that all requirements of the law have been satisfied; NOW THEREFORE: BE ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS: SECTION 1. THAT the budget proposed by the City Manager for the fiscal year October 1, 1999 through September 30, 2000, BE and the same is hereby approved and adopted. SECTION 2. THAT the figures prepared and submitted by the City Manager for 1998-99 fiscal year BE and the same is hereby approved in all respects. SECTION 3. THAT any necessary transfer of funds between accounts, departments, or programs by the City Manager for City purposes or as a result of unusual or unforeseen conditions during the administration of the 1999-2000 fiscal year budget BE and are hereby authorized and approved. SECTION 4. THAT amounts set under the headings "Revised 1998-99" BE and are hereby authorized and approved. SECTION 5. THAT the several amounts, as set forth in the proposed 1999-2000 fiscal year budget BE and are hereby authorized to the objects and ORDINANCE 2404 Page 2 purposes named, subject to notification in accordance with SECTION 3 hereof if necessary. SECTION 6. THAT a copy of the 1999-2000 fiscal year budget will be filed with the appropriate officials as required by law. . SECTION 7. THAT any section, paragraph, sentence, clause, phrase or word be declared unconstitutional and invalid for any reason, the remainder of this ordinance shall not be affected thereby. AND IT IS SO ORDERED PASSED by the City Council on the first reading this 23rd day of August 1999. Charles Scoma — Mayor ATTEST: Patricia Hutson —City Secretary APPROVED AS TO FORM AND LEGALITY. Attorney for City APPROVED AS TO CONTENT: Karen Bostic, Director of Budget & Research CITY OF NORTH RICHLAND HILLS Economic Development 8/23/99 Department p Council Meeting Date Subject Appointment of Board Member Agenda Number: GN 99-87 to Reinvestment Zone Number 1 With the Council's previous commitment to having elected officials serve as delegates to the tax increment reinvestment zone (TIRZ) Board—and in light of Cheryl Lyman's departure from City Council in May—the City has a vacant seat on the Board of Directors of Reinvestment Zone Number 1, North Richland Hills. Ms. Lyman was also serving as Secretary of the Board. You will recall that the City—in light of it's liability for bonded indebtedness and status as the governing body which initiated the Zone—is allowed to appoint a majority of voting delegates (five of the nine Board members), as stipulated by State law. Therefore, we are requesting your action to appoint another Council member to fill the vacancy. RECOMMENDATION That Council appoint one member of the City Council as North Richland Hills' delegate to serve the remainder of Cheryl Lyman's two-year term on the Reinvestment Zone Number 1 Board of Directors. Finance Review Source of Funds Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget Othe / • Dep-) ' Head ignature City M. er CITY COUNCIL ACTION IT M Page 1 of Mayor Charles Scoma 8300 Cardinal Lane NRH, TX 76180 TIF BOARD MEMBERS 498-2199 office 498-3933 home Frank Metts, Jr 5001 Skylark Court NRH, TX 76180 485-1478 home Cheryl Lyman 7328 Tipperary Court NRH, TX 76180 581-0719 office 498-0719 home Matt Milano 8804 Hedge Row Court NRH, TX 76180 972-869-1300 office 427-1553 home Lyle E. Welch 4824 Lariat NRH, TX 76180 281-1579 home Dr. Larry Darlage, President - Tarrant County Junior College-NE 828 Harwood Road Hurst, Texas 76054 515-6200 office Dolores Webb, Vice President Birdville Independent School Dist 7001 Grapevine Highway, #104 NRH, TX 76180 284'9651 office Jane Sanford, Precinct Administrator#3 Northeast Sub Courthouse 645 Grapvine Highway Hurst, Texas 76054 SRI-aann nffira Tony Alcini Tarrant County Hospital District 1500 South Main Street Fort Worth, Texas 76104 927-1230 office • CITY OF NORTH RICHLAND HILLS Economic Development 8/23/99 li Department Council Meeting Date Subject Resolution Communicating City's Intent Agenda NumbePN 99-88 TO Form Reinvestment Lone Number 2, City of North Richland Hills - Resolution 99-60 At last Monday's Work Session, Council unanimously agreed that the City should begin planning construction of a new Recreation Center and Library in the North Richland Hills Town Center. Among the options proposed to fund these facilities, Councilmembers preferred the idea of creating a new tax increment financing (TIF) district, if possible, with the Birdville Independent School District. We have since confirmed that it is no longer legally possible to include BISD in the TIF without its State funding being reduced—but the City may still explore another type of partnership with BISD since District representatives are interested in utilizing the proposed Recreation Center natatorium. Chapter 311 of the Texas Tax Code states that a City Council may designate a contiguous geographic area in the jurisdiction to be a reinvestment zone to promote development or redevelopment of the area "if the governing body determines that development or redevelopment would not occur solely through private investment in the reasonably foreseeable future." For example, the City's first TIRZ—used to fund Mackey Creek Channel improvements—has helped facilitate the ongoing renovations to Richland Plaza. According to the State's Criteria for Reinvestment Zone (Section 311.005) it appears that the 280+ acre Town Center would qualify for such a designation under item (2) as being "predominantly open and, because of obsolete platting, deterioration of structures or site improvements, or other factors, substantially impair or arrest the sound growth of the municipality". If the Council agrees to initiate the tax increment reinvestment zone (TIRZ) process, staff will prepare a conceptualized financing plan for you to review and comment. After receiving your authorization, staff will thenrgo to work on the formal financing plan and project plan. Following a series of public meetings and a public hearing to establish the zone, you will then be asked to appoint a TIRZ Board with representation from any of the other four taxing entities which choose to participate. In order to capture new property values created by construction of the new Kohl's Department Store, staff will seek to complete this process before the end of the year. Finance Review Source of Funds Acct Number Bonds (GO/Rev ) Sufficient Funds Available Ope ating B dget Ot r,nra o..a> n N ' - ..rtment Head Signature ✓ City Manager CITY COUNCILACTION'rTEM - Page 1 of In light of the Council's interest in utilizing this particular funding mechanism—as well as the Town Center's size and importance—staff has prepared the attached resolution indicating the City's intent to form Reinvestment Zone Number 2. Therefore, staff is requesting an expression from Council of its interest in forming such a zone. If Council approves Resolution 99-60, staff will begin preparing the preliminary project plan and financing plan for presentation to you on September 13. RECOMMENDATION That Council adopt Resolution 99-60, A Resolution Communicating the City's Intent to Form Reinvestment Zone Number 2, City of North Richland Hills. RESOLUTION NO. 99 -60 WHEREAS, the economic viability of the City of North Richland Hills depends on the City's ability to attract new investment through the location of new business and the expansion of the property tax base, and; WHEREAS, the creation and retention of job opportunities that result from new economic development is the highest civic priority, and; WHEREAS, Chapter 311 of the Texas Tax Code authorizes City Councils to initiate creation of a Tax Increment Reinvestment Zone (TIRZ) if the area is "predominantly open and, because of obsolete platting, deterioration of structures or site improvements, or other factors, substantially impair or arrest the sound growth of the municipality, and; WHEREAS, the City of North Richland Hills City Council recognizes that the 280+ acre area encompassing and surrounding the proposed NRH Town Center appears to meet the State's criteria; and, WHEREAS, a Dallas-based developer has an option to partner with Raytheon Systems, Inc. to develop 330 acres into an upscale, mixed-use complex, and; WHEREAS, consultants for the developer and City have quantified the need for a new 80-100,000 square foot recreation center and 57-60,000 square foot library facility, both of which will help facilitate development of 600,000 square feet of corporate office space and 160,000 square feet of additional retail space, and; WHEREAS, the costs of constructing these proposed public improvements are eligible and could be funded through creation of a tax increment reinvestment zone, planned use of the property does not constitute a hazard to public safety, health or morals, and the planned use of the property does not violate other codes or laws. NOW, THEREFORE BE IT RESOLVED that the City of North Richland Hills City Council does hereby communicate its interest in and intent to form Reinvestment Zone Number 2, City of North Richland Hills, and; BE IT FURTHER RESOLVED that the City of North Richland Hills City Council does hereby authorize the City Manager and his staff to begin prepanng a conceptualized financing plan for City Council review and comment, stipulated in the State's timetable for creation of a TIRZ. Passed by the City Council this 23rd day of August, 1999 Charles Scoma, Mayor City of North Richland Hills, Texas ATTEST: Patricia Hutson, City Secretary APPROVED AS TO CONTENT: Marty Wieder, Director of Economic Development _ APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City L i - • (:REE VALLEY DR. �- •'_r(ii: itiwn...0.._ J,•r rl _ /in 0. Lgt Q J S . ' --- I eH 0 DR. F1111 ' _ ' !. -__ 1 - IJ. _. --._...foi- t - ----t-t5 4' i --- ° ' -- 7- EN -J7 -\-]1 CNANN: E ii H u r unk ■ ;gill , ' cf Proposed gr1;,'r : . -r IA Reinvestment Zone #2 W -� z II 1 1 7 :::),,, ,,.__,_ _____Y t / , _ . uu . c .... -- F.7 . m°��� . Mid Cities Boulevard . �,�, ..., r.t4C.' J -r • ,? ., - e- I * / =b - ' k N .. ' t -i 'N 6--,_ ---',' 1 <2 i t se . lb . set IA I.PAU 1011, 4 .;:& . ... ,,,, lull', AI��. .i NRH2°+r.,104 a Sow- Lau *n1tVIbdP'J' _ ;4:47. Y oo5 e .• \ Hurst • Cd O t WKECH CHANNEL --- 1 Wen ,� _ -�\ L_ 21111./�.� � a �� • o. Ej „lam , 4)., ... i 112'1/s 0 lailagivilril ti. , , „ Er Hurst lit uP! . > ! lee V. ,/- \. Pill I d D ri --— ilk . :r °L ON .Di am ii CITY OF NORTH RICHLAND HILLS Department Parks and Recreation Department Council Meeting Date 08/23/99 Subject Purchase of 2 Acre Addition to 100 Acre Park Site - Agenda Number PU 99-35 Resolution No 99-61 The City has been presented the opportunity to purchase 2 acres of land located at 7632 Douglas and adjacent to the 100-Acre Park. City staff met with the owner, Mr. Dave Phillips, on August 11, 1999. Mr Phillips stated that he would sell a 2-acre tract to the City for $50,000. During Executive Session on August 16, 1999, Council approved this preliminary sales price, contingent on the owner providing an access easement between the 2-acre tract and the south property line of the 4-acre tract as shown on the attached drawing Mr. Phillips has agreed to this request. The purchase of this property supports City Council Goal #5 for Quality Parks and Quality of Life Amenities for the Community. Funding is available from the Supplemental Funds account in the Park and Recreation Facilities Development Capital Improvement Program. Recommendation: To approve Resolution # 99-61 authorizing the City Manager to execute agreements to acquire the 2-acre tract in the amount of$50,000 and associated access easement Finance Review Source of Funds Account Number 125-0000-604.79-00 Bonds(GO/Rev ) — S fficient Funds Available ° 1�� Operating Budget ____ Other . 4riene`+o rector ' �i u d Mana er Sin re Dep.rtment Head Signature Y 9 9 Page 1 of RESOLUTION NO. 99-61 WHEREAS, the City of North Richland Hills has entered into an agreement with David Phillips to purchase two acres of and out of Tract 2A1 of the J. Condra Survey A-310, adjacent to 7632 Douglas Lane, and adjacent to the 100 Acre Park Site to be used for park purposes. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: The City Manager is hereby authorized to purchase the said two acres of land, from David Phillips, as the act and deed of the City. PASSED AND APPROVED this 23rd day of August 1999 APPROVED: Charles Scoma Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: Jim Browne, Director of Parks and Recreation fy=L 4 ra •---; r.— .e.. _—�.-.�: ale_ ,,,. ;,r �• ...,< •r_ —?c3-&S — a.tY24.iW�__ �>„_�. — {�?� II; — _ .• _ y • 5• S RY I C • u /� NM Z • r v z.1 "1 , Ip ngx UP•1 u/ _ I 'a(, a e L0 • 4 F. . 1 . In { * a nl x pp �. ♦ 1� N.� ,C . a. n � . 1 3 ' Upp[v 5'Pp0 _ ,']t0 a lc 2 v 1„• -'1r.ni r•�r..1^1.11^ ° 11 100 ACRE CITY PARK „1 L°rl°iL Jy1� "w e 2 Acre Parcel - cT •, 0.g 1'1 s'�pa �_ � 4i' J...‘o • _ __ ® � • .o...o� o000a00� .. I 1. i.7.,. .. ,. ■v000�o_ 1 prows trim''e• � � ...Cf.� a I Jilin , ! 4r ,. ,.I 1 .° !0 u . ! , . 1 . , . 1 .. . . O ��� r, ,.1.. ! ESL v ii 11 2 I 1 r• • aA %*Wet I I, ! 17 '..tea. PROPOSED AREA FOR POSSIBLE SALE OF 2 ACRES TO CITY PARKS DEPARTMENT NORRIS AND PHILLIPS HAVE ACCESS FROM DRIVE n r`— ma n 11 1 s "' I1I e+ioo,.. 1 76:0 DototedsLre • N .. . ��� M.=I a.be I 14R'aainoel -- . - iMa.vona o..r y s.w Nwt9B02bn 1 rpn. 4625829 Kum/ Il 9 r.w \ si 1 na }}4 1 "la- 'A tfi9'Jagtla(e _. dII Area a 2.0344 AC! . (87.310 15 swami „em I.. Access Easement 5 ee F r ux new •'Lndeyovt aides NY Located Noma l POre _ P1*5 teAa g 2 aye ; 2 Acres ly{dee sit Announcements City Council Meeting 8/23/99 The NRH2O Family Water Park is now open only on Saturday's and Sunday's through September 14, from 10 a.m. to 6 p.m. and on Labor Day, Monday Sept. 6 from 10 a.m. to 6 p.m. The NRH Fire Department is offering a Citizens' Fire Academy. This 11-week class, which begins Sept. 9 and runs through Nov. 18, will meet on Thursday evenings from 7:00 p.m.-10:00 p.m. for 11 weeks, beginning Thursday, September 9 and will continue through Thursday, November 18. Applicants must be at least 21 years old and either live or work in the City of North Richland Hills. Only 20 candidates will be selected for this very special course due to limited space. The registration deadline is Wednesday. August 25. Please call 581-5670 to register. In observance of Labor Day, City facilities will be closed on Monday, September 6th. The Library will also be closed on Saturday, September 4. Residential garbage will be collected as usual. In an emergency, please call 911 and for non- emergencies, please contact the Police Department at 5815550. Have a safe and wonderful holiday!