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HomeMy WebLinkAboutCC 1999-12-13 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA DECEMBER 13, 1999— 5:45 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1 Discuss Items from Regular December 13, 1999 City Council Meeting (5 Minutes) 2. IR 99-248 Library Computer Demonstration (Demonstration will be conducted at the Library, 6720 N.E. Loo. 820 30 Minutes 3. *Executive Session —The Council may enter into closed executive Session to discuss the following: 1) Deliberation Regarding Economic Development Negotiations as Authorized by Government Code §551.086 (5 Minutes) 2) Deliberation Regarding Personnel Matters as Authorized by Government Code § 551.074 (20 Minutes) Contract for Professional Services - Attorne 4. Adjournment— 6:50 pm "Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. A irjq ,3 50 pm - ,` CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA DECEMBER 13, 1999 —7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Foster Village Elementary 3. Pledge of Allegiance— Foster Village Elementary 4. Special Presentations 1.) Recognition of First Graduating Class of Citizens Fire Academy 2.) Christmas Contest Awards — Beautification Commission 5. Removal of Item(s) from the Consent Agenda 6 a.) Minutes of the Pre-Council Meeting November 22, 1999 b.) Minutes of the Council Meeting November 22, 1999 GN 99-141 c.) Annexation Plan – Ordinance No. 2436 GN 99-142 d.) Resolution Pertaining to North Richland Hills Industrial Development Corporation Variable Rate Demand Revenue Bonds (TECNOL, Inc. Project) Series 1989 – Resolution No. 99-99 GN 99-144 e.) Authorization for Signatures for Unmarked License Plates – Resolution No 99-94 GN 99-145 f.) Vacate a Portion of a Utility Easement Located on Tract A, Block 1, Sunnybrook Addition – Ordinance No. 2438 GN 99-148 g.) Approval Of Professional Services Agreement - City Attorney - Resolution No. 99-100 PU 99-049 h.) Award Bid for Hewlett Packard GIS Server to Stonebridge Technologies in the Amount of$36,411 PU 99-050 i.) Authorize Contract Extension for Annual T-Shirt Contract to Active Impressions - Resolution No. 99-71 PU 99-051 j.) Authorization to Extend Automotive Parts Contract with Dick Smith, Inc. – Resolution No. 99-98 PW 99-027 k.) Approve Agreement for Engineering Services with Elliott & Hughes, Inc. for Big Fossil Creek Erosion Control Improvements, Phase II —Resolution No. 99-95 PAY 99-008 I.) Approve Final Pay Estimate No 15 in the Amount of$61,162.38 to J.L. Bertram Construction & Engineering, Inc. for Hightower Drive, Sections A2 & B - Paving and Drainage Improvements 12/13/99 Page 3 7. PZ 99-37 Public Hearing to Consider Amending Ordinance 1874, Zoning Regulations, Adding a Neighborhood Commercial Zoning Category and Amending all Sections of the Ordinance as Necessary— Ordinance No. 2439 8. PZ 99-38 Appeal Hearing to Consider Amending Ordinance 1874, Article 5, Special Purpose District Regulations by Adding Section 560, Neighborhood Commercial Overlay#1 Providing Design and Operating Criteria for Properties Zoned NC Neighborhood Commercial and known as Lots 2-11, Block D, Richland Oaks Addition —Ordinance No 2440 9 PS 99-22 Consider the Request of Owen D. Long for a Replat of Lots 1R, 2R, 3 and 4, Block 34, Fox Hollow Addition (Located at the Northeast Intersection of Holiday Lane and Mid-Cities Boulevard) 10.PS 99-24 Consider the Request of Kingsgate Corporation to Replat Lot 3, Block 2, Culp Addition into Lots 3R and 6-12, Block 2 (Property fronts Northeast Parkway, Davis Boulevard and Odell Street) 11 GN 99-143 Authorizing Ambulance Rate Structure Revisions — Ordinance No 2437 12.GN 99-146 Supporting House Resolution No. 1257, the Transportation Fairness Act of 1999, in the United States Congress - Resolution No 99-92 13 GN 99-147 Approval of Compensation Plan Market Adjustment 14.PU 99-053 Authorize Purchase of Ambulance from Emergency Vehicles of Texas 15.PU 99-054 Authorize Purchase of Self-Service Checkout Equipment for Library 12/13/99 Page 4 16.PW 99-028 Approve Interlocal Agreement Concerning Cost Participation in Rufe Snow Drive Improvements, Section B (Fair Meadows Drive to High Lawn Terrace) between North Richland Hills and Watau.a - Resolution No. 99-96 17.PW 99-029 Approve Interlocal Agreement Concerning Cost Participation in Rufe Snow Drive Improvements, Section C (High Lawn Terrace to Bursey Road) between North Richland Hills and Watau.a — Resolution No. 99-97 18.PW 99-030 Approve Urban Street Program Agreement with the State of Texas for the Reconstruction of Rufe Snow Drive from Fair Meadows Drive to High Lawn Terrace — Resolution No. 99-14 19. a) Citizens Presentation b) Information and Reports 20. Adjournment Pool D /9//0/9 ____--- Dam 3: D pot Cit Socrot_n: INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR QQ-24R December 8 1999 Date: I411111.- Subject: Update on Library Automation Council is invited to participate in a brief demonstration of the capabilities of the new Innovative Interfaces Library Automation System at the Library on December 13 Because It is a complex system, it will only be possible to explore a few of the features This Informal Report is a status report on progress to date in the implementation of library automation. Installation and training on the new Innovative Interfaces Millennium library system began in May of this year Since that time, much has been accomplished. • All new library materials have been cataloged using the system since May, 1999 • The library collection has been labeled with new barcodes. • Beginning in August, new library cards have been issued to library users • A customized interface to the electronic catalog was developed and tested, and has proved to be very easy-to-use for library patrons • An automated Telephone Notification System has been installed, calling to notify patrons of overdue materials or reserved items being held for them On August 11, the system was introduced to the public, and all loans of materials have been managed on the new system since that time Transition from the old MUNIS system to the new Innovative system has generally been smooth In order to keep track of the thousands of books checked out on the old system, the MUNIS system has been kept in operation, and for the first three months all returned materials were checked in on both systems As of this writing, less than 600 items remain checked out (and overdue) on the old system, and that number continues to drop The MUNIS system has also been used to cross-check our inventory to eliminate electronic records of materials the library no longer owns The inventory cleanup is nearly complete, and it appears that we will be able to shut down the MUNIS system by the close of the year Since introducing the system to the public, we have experienced no down time, though there was a brief period of slow operation. Of the system components that we originally contracted to purchase, the Public Access Catalog, Cataloging, Circulation, and Serials Control modules are operational The Acquisitions (purchasing) module has been postponed until the release of the Java- based Millennium version of the software, expected early in 2000 There are several projects remaining in this implementation • Implementing self-service checkout, • Implementing the Acquisition module, including electronic ordering, • Adding a CD-ROM server to the system and integrating our electronic database subscriptions, a ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS • Improving the system's web management capabilities; • Building new links to other libraries in the region; • Creating a community information database to add to the catalog; • Adding an imaging interface to the catalog and incorporating historic photographic images. Respectfully submitted, Steve Brown Library Director MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 — NOVEMBER 22, 1999 —5:30 P.M. Present: Charles Scoma Mayor JoAnn Johnson Mayor Pro Tern Lyle E. Welch Councilman Russell Mitchell Councilman Frank Metts, Jr. Councilman Don Phifer Councilman Matt Milano, Ph.D. Councilman T Oscar Trevino, Jr. Councilman Larry J. Cunningham City Manager Randy Shiflet Deputy City Manager Steve Norwood Assistant City Manager Greg Vick Managing Director of Community Services Patricia Hutson City Secretary Rex McEntire Attorney Marty Wieder Economic Development Director Greg Dickens Public Works Director Marcy Ratcliff Director of Planning Larry Koonce Finance Director Donna Huerta Director of Communications Andy Jones Fire Chief Paulette Hartman Assistant to the City Manager Kevin Miller Assistant Public Works Director ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 5 30 p m DISCUSS ITEMS Agenda Items 15 & 16, GN 99-139 & GN 99-140 — NAN FROM REGULAR Councilman Welch advised that he had requested at NOVEMBER 22, the last Council meeting that these items be placed on 1999 CITY the next Agenda. Councilman Welch advised that COUNCIL after further consideration, he did not wish to pursue MEETING this and would like to withdraw these items from the Agenda. Consensus of the Council was to withdraw Item No. 15, GN 99-139, and Item No. 16, GN 99-140 from the regular Agenda. Pre-Council Minutes November22, 1999 Page 2 ITEM DISCUSSION ASSIGNMENT GN 99-134 Mr Shiflet briefed the Council on how recent RANDY S. DISCUSS legislation affected the telecommunications franchise TELECOMMUNICA agreement with Southwestern Bell Telephone TIONS FRANCHISE Company. Mr Shiflet explained that the City is FEE ALLOCATION mandated by the State Legislature and the Public ORDINANCE NO. Utility Commission to report 1998 franchise 2432 PUBLIC compensation and an allocation formula to the PUC by RIGHTS-OF-WAY December 1. Because of the timeline, Staff is CONSTRUCTION recommending that Council approve an ordinance authorizing the City Manager to determine the allocation formula and rates and submit the information to the PUC by December 1. IR 99-243 817 Mr. Vick explained that the PUC was seeking input on GREG V. AREA CODE 5 options being considered to relieve the 817 Area RELIEF PLANNING Code issues. The different options were discussed by ISSUES the Council. Of the five options, the Council reached the consensus that Option 1 would have the least overall negative impact (an "All Services' overlay —the entire 817 region would receive a new, second area code, so all telephone customers would have to dial 10 digits to complete a local call. Old customers would retain their original number. New customers could be assigned either area code.) A formal position is to be considered at Council meeting. IR 99-40 DISCUSS Mr. Vick advised that the Planning & Zoning GREG V./MARCY R. APPEAL DECISION Commission had recommended denial of the Park REGARDING Land Dedication Ordinance. In order to preserve the PARKLAND City Council's option to appeal, Staff filed an appeal. DEDICATION If Council wishes to continue with the appeal, it is scheduled for the December 13 Council Agenda. The consensus of the Council was to continue with the appeal, but if possible, to place it on a January Council Agenda rather than the December 13 agenda. IR 99-244 DISCUSS Council direction was requested by the City Manager LARRY C. POLICY on the solicitation by Boards and Commissions of REGARDING donations from businesses and the setting of SOLICITATION OF standards for approaching businesses for donations. DONATIONS BY After discussion, the Council concurred that all CITY solicitations for donations and sponsorships by DEPARTMENTS departments and Boards and Commissions should be AND BOARDS AND coordinated by the City Manager's office. Directors COMMISSIONS are to review requests and forward to City Manager's office for approval. Also, any correspondence to be sent requesting donations is to be forwarded to City Pre-Council Minutes November 22, 1999 Page 3 ITEM DISCUSSION ASSIGNMENT Manager's office for approval. The Council also expressed concern about solicitation by any Boards and Commissions having regulatory responsibility and that ethical standards should be upheld. IR 99-241 Mr Vick explained the problems in the Pre-Council GREG V. DISCUSSION room that were caused by lack of space He REGARDING PRE- explained how the room could be expanded to COUNCIL ROOM improve the functionality of the room. Some members EXPANSION of the Council were opposed to the expansion and others wanted to consider after costs were presented The decision was for staff to prepare costs and present this item as an action item on a future agenda ADJOURNMENT Mayor Scoma announced at 6.23 p.m. that the meeting would adjourn to Executive Session to discuss personnel matters and to consult with the Attorney on litigation matters as authorized by Section 551.074 and Section 551.072 of the Local Government Code. Charles Scoma — Mayor ATTEST: Patricia Hutson — City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — NOVEMBER 22, 1999 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order November 22, 1999 at 7:06 p.m. ROLL CALL Present: Charles Scoma Mayor JoAnn Johnson Mayor Pro Tern Lyle E. Welch Councilman Russell Mitchell Councilman Frank Metts, Jr. Councilman Don Phifer Councilman Matt Milano Councilman T Oscar Trevino, Jr Councilman Staff. Larry J. Cunningham City Manager Randy Shiflet Deputy City Manager Steve Norwood Assistant City Manager Greg Vick Managing Director Community Services Patricia Hutson City Secretary Rex McEntire Attorney 2. INVOCATION The invocation was given by Councilman Trevino. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS A. CITIZENS POLICE ACADEMY GRADUATES City Council Minutes November 22, 1999 Page 2 Officer Grady Whitener, Coordinator for the Citizens Police Academy, recognized the graduates of the 11th Citizens Policy Academy Class and some of the alumni members. Mayor Scoma recognized Scout Master Troop 502. B) ENVIRONMENTAL SERVICE AWARDS 1.) ANIMAL CONTROL AGENCY OF THE YEAR AWARD The North Richland Hills Animal Shelter was recognized for receiving the Agency of the Year Award for cities of 50,000 to 100,000 population from the Texas Animal Control Association. Mr. Don Sharp, Animal Services Supervisor, received the award on behalf of the Animal Control Division. 2.) ANIMAL CONTROL OFFICER OF THE YEAR AWARD — CANDI HENDERSON Ms. Candi Henderson, NRH Animal Control Officer, was recognized for receiving the James Vyers Field Officer of the Year Award from the Texas Animal Control Association 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A) MINUTES OF THE PRE-COUNCIL MEETING NOVEMBER 08, 1999 B) MINUTES OF THE COUNCIL MEETING NOVEMBER 08, 1999 C) PS 99-18 - REVISION TO MASTER THOROUGHFARE PLAN REGARDING SIMMONS DRIVE FROM MID-CITIES BOULEVARD, SOUTH TO THE TOWN CENTER PROJECT—ORDINANCE NO. 2434 D) GN 99-134 - TELECOMMUNICATIONS FRANCHISE FEE ALLOCATION — ORDINANCE NO. 2432 City Council Minutes November 22, 1999 Page 3 E) GN 99-136 - MISCELLANEOUS WATER METER CHARGES — ORDINANCE NO. 2428 F) PW 99-026 -AWARD OF CONTACT FOR ENGINEERING SERVICES TO BINKLEY & BARFIELD, INC. FOR DESIGN OF THE MISCELLANEOUS 2000 PAVING IMPROVEMENTS PROJECT— RESOLUTION NO. 99-91 Councilman Phifer moved, seconded by Mayor Pro Tern Johnson, to approve the Consent Agenda. Motion to approve carried 7-0. 7. PZ 99-35 CONSIDER THE SITE PLAN REVIEW OF HUGGINS HONDA FOR LOTS 5R1 & 27R1, BLOCK 4, RICHLAND TERRACE ADDITION AND ZONED LOCAL RETAIL (THIS PROPERTY IS LOCATED AT 7651 N.E. LOOP 820 AND 4701 NANCY LANE) APPROVED Ms Marcy Ratcliff, Director of Planning, summarized PZ 99-35 and presented the recommendations of Staff and the Planning and Zoning Commission The Planning and Zoning Commission at their November 11, 1999 meeting recommended approval of PZ 99-34 Site Plan Review on Lots 5R1 and 27R1, Block 4, Richland Terrace Addition and at 7651 Northeast Loop 820 and 4701 Nancy Lane with the following conditions. 1) require wheel stops on all parking spaces; 2) remove the pole that was once part of a pole sign; 3) include signage on the lot that No Overnight Parking Is Allowed" and another "Employee Parking Only" sign not to exceed 6 square feet; and 4) the light standards shall not exceed 12 feet in height and the illumination angle shall not extend beyond the northern property line Mr. Craig Huggins, representing Huggins Honda, was present to answer questions from the Council. Councilman Welch moved to approve PZ 99-35 as recommended by the Planning & Zoning Commission. Mayor Pro Tem Johnson seconded the motion. After discussion, Councilman Welch amended his motion to require that the "Employee Parking Only" sign to be in compliance with the Sign Ordinance. Mayor Pro Tern Johnson amended her second. After further discussion, Councilman Welch and Mayor Pro Tern Johnson accepted a revision to the motion and second that the "Employee Parking Only" sign be in compliance with the Sign Ordinance not to exceed 6 square feet. City Council Minutes November 22, 1999 Page 4 Motion carried 6-1; Councilmen Welch, Mitchell, Metts, Phifer, Trevino, and Mayor Pro Tern Johnson voting for and Councilman Milano voting against 8. PZ 99-29 PUBLIC HEARING TO CONSIDER PROPOSED AMENDMENTS TO THE ZONING ORDINANCE, ARTICLE 6, SUPPLEMENTARY DISTRICT REGULATIONS AND ARTICLE 11, DEFINITIONS RELATIVE TO MINIMUM MASONRY REQUIREMENTS FOR RESIDENTIAL AND NON-RESIDENTIAL, MINIMUM PITCH RATIO FOR RESIDENTIAL PURPOSES, TEMPORARY USES, OUTSIDE STORAGE AREAS, CARPORT & DETACHED GARAGE REGULATIONS FOR R-7-MF, ADDITIONAL REQUIREMENTS FOR ACCESSORY BUILDINGS IN THE AGRICULTURAL AND R-1-S SPECIAL RESIDENTIAL ZONING DISTRICT, SWIMMING POOLS AND RENUMBERING CUSTOMARY HOME OCCUPATIONS AND ANY OTHER DELETIONS OR ADDITIONS AS NECESSARY - ORDINANCE NO. 2427 APPROVED Mayor Scoma advised that Items 8, 9 & 10 would be presented at one time. Ms. Marcy Ratcliff, Director of Planning, summarized PZ 99-29, PZ 99-30 and PZ 99-32 and presented the recommendations of the Planning & Zoning Commission and Staff. Mr. Dan Sefco, Dunkin Sefco & Associates, presented a slide presentation summarizing the three proposed amendments to the Zoning Ordinance. Mr. Sefco and Ms. Ratcliff answered Council questions. Mr. Don Bowen, Chair of the Planning & Zoning Commission, explained why the Commission recommended 100% rather than 75% masonry. Mr Bowen advised the consensus of the Commission was that they would like to see 100 percent masonry for aesthetics and "to raise the bar" in multi-family Mayor Scoma opened the Public Hearing and called for anyone wishing to speak in favor to come forward Mr. Mack Garvin, 6908 Little Ranch Road, expressed concerns on the design criteria for carports, specifically the requirement of masonry around the posts. He requested that the masonry requirement be removed and Council consider criteria that would add City Council Minutes November 22, 1999 Page 5 strength to the support of the carports. He also expressed concerns on setback criteria and the need to consider the affect that street widening has on the setbacks. Mayor Scoma called for anyone wishing to speak in opposition to come forward. There being no one else wishing to speak, Mayor Scoma closed the Public Hearing Councilman Milano moved to approve Ordinance No. 2427 with the addition of language to Exhibit A, Section 606 after the phrase, all non-residential districts, add "excluding I-1 and 1-2, Industrial Districts". Councilman Mitchell seconded the motion. Mayor Pro Tem Johnson asked for amendment to the motion changing the masonry percentages to 75%. Councilman Milano declined the amendment. Motion to approve carried 4-3, Councilmen Welch, Mitchell, Milano and Trevino voting for and Mayor Pro Tem Johnson and Councilmen Metts and Phifer voting against. 9. PZ 99-30 PUBLIC HEARING TO CONSIDER PROPOSED AMENDMENTS TO THE ZONING ORDINANCE NO 1874, ARTICLE 8, PARKING AND LOADING REGULATIONS, APPENDIX F, SCHEDULE OF MINIMUM NUMBER OF PARKING SPACES, APPENDIX G, SCHEDULE OF MINIMUM PARKING AND MANEUVERING DIMENSIONS, APPENDIX H, SCHEDULE OF PASSENGER AND MERCHANDISE LOADING REGULATIONS RELATIVE TO COVERED AND ENCLOSED OFF-STREET PARKING FOR SINGLE AND MULTI FAMILY DWELLINGS AND INCORPORATING APPENDIX F, G, AND H INTO ARTICLE 8 AND ANY OTHER ADDITIONS OR DELETIONS AS NECESSARY - ORDINANCE NO. 2429 APPROVED Item was presented with Item No. 8. Mayor Scoma opened the Public Hearing and called for anyone wishing to speak to come forward. There being no one wishing to speak Mayor Scoma closed the Public Hearing. City Council Minutes November 22, 1999 Page 6 Councilman Trevino advised of the following typographical errors 1) Exhibit A, Section 800 F3 — add "not" before the language "interfere with traffic control devices"; and 2) Section 810 A- should read Section 840 instead of 830. Councilman Trevino moved to approve Ordinance No. 2429 with the corrections as noted above. Mayor Pro Tern Johnson seconded the motion. Motion to approve carried 7-0 10. PZ 99-32 PUBLIC HEARING TO CONSIDER PROPOSED AMENDMENTS TO THE ZONING ORDINANCE NO. 1874, ARTICLE 4, PRIMARY DISTRICT REGULATIONS RELATIVE TO SUPPLEMENTARY DISTRICT REGULATIONS, SCREEN & FENCING REGULATIONS, INCREASING THE COMMERCIAL SIDE AND REAR YARD SETBACKS AND DELETING OUTDOOR ACTIVITIES AND ANY OTHER DELETIONS OR ADDITIONS AS NECESSARY — ORDINANCE NO. 2430 APPROVED Item was presented with Item No. 8. Mayor Scoma opened the Public Hearing and called for anyone wishing to speak to come forward. There being no one wishing to speak Mayor Scoma closed the Public Hearing Mayor Pro Tern Johnson requested that an ordinance be brought for Council consideration that would require setbacks for existing dumpsters from residences and buildings. Mayor Scoma advised that sound decibel levels should also be reviewed. Mayor Pro Tern Johnson moved to approve Ordinance No. 2430 and PZ 99-32 as recommended by the Planning & Zoning Commission with the exception that the language about the dumpster setbacks should be included only in the proposed amendments to Article 10, Screening & Fencing Regulations. City Council Minutes November 22, 1999 Page 7 Motion was seconded by Councilman Metts. Motion to approve carried 7-0. 11. PS 99-15 PUBLIC HEARING TO CONSIDER THE REQUEST OF DAVID CARTER FOR A REPLAT TO BE KNOWN AS LOTS B3R1 & B3R2, BLOCK B, HEWITT ESTATES ADDITION. THIS PROPERTY IS LOCATED IN THE 7600 BLOCK OF HIGHTOWER DRIVE AND HEWITT STREET HEWITT ESTATES LOTS B3A, B3B, BLK B, REPLAT (RECESSED FROM 11/08/99 CITY COUNCIL MEETING) APPROVED Ms Marcy Ratcliff, Director of Planning, presented PZ 99-15 and the recommendations of the Planning and Zoning Commission Mr. Carter was present to answer questions. Mayor Scoma opened the Public Hearing and called for anyone wishing to speak for or against to come forward. There being no one wishing to speak, Mayor Scoma closed the Public Hearing. Councilman Phifer moved to approve PS 99-15, a replat to be known as Lots B3R1 & B3R2, Block B, Hewitt Estates, as recommended by the Planning & Zoning Commission and to include a hold harmless agreement for fire protection The motion was seconded by Councilman Trevino Motion carried 7-0. City Council Minutes November 22, 1999 Page 8 12. SRC 99-04 PUBLIC HEARING TO CONSIDER THE REQUEST OF WANG HE LIN FOR VARIANCES TO ALLOW A POLE SIGN FOR A 7,900 SQUARE-FOOT BUILDING WHERE A MINIMUM OF 10,000 SQUARE FEET IS REQUIRED; TO ALLOW 120 SQUARE FEET OF SIGN AREA WHERE A MAXIMUM 100 SQUARE FEET IS PERMITTED, TO ALLOW A HEIGHT OF 30 FEET WHERE A MAXIMUM 25 FEET IS PERMITTED; TO ALLOW A FOUR-FOOT SETBACK WHERE A 20-FOOT SETBACK IS REQUIRED; AND TO ALLOW A SINGLE METAL POLE WHERE TWO MASONRY POLES ARE REQUIRED. THE PROPERTY IS LOCATED AT 7536 GRAPEVINE HIGHWAY AND IS PLATTED AS LOT 1R, BLOCK D, CALLOWAY FARM ADDITION. DENIED Ms. Marcy Ratcliff, Director of Planning, presented SRC 99-04. Ms. Evelyn Yu, representing the applicant, spoke in favor of the request. Mayor Scoma opened the Public Hearing and called for anyone wishing to speak for or against to come forward. Mr. Terry Willey, General Manager North Hills Mall, 7624 Grapevine Highway, spoke in opposition to the request for the proposed pole sign. There being no one else wishing to speak, Mayor Scoma closed the Public Hearing Councilman Trevino moved to deny SRC 99-04 in its entirety for 7536 Grapevine Highway, Lot 1R, Block D, Calloway Farm Addition The motion was seconded by Councilman Metts. Motion to deny carried 7-0. City Council Minutes November 22, 1999 Page 9 13. GN 99-137 PUBLIC HEARING TO CONSIDER AMENDING ORDINANCE NUMBER 2374, SIGN REGULATIONS ADDING DEFINITIONS, AMENDING ADMINISTRATION AND ENFORCEMENT, TABLE OF PERMITTED SIGNS AND NONCONFORMING SIGNS — ORDINANCE NO. 2435 APPROVED Ms. Marcy Ratcliff, Director of Planning, presented the recommendation of Staff and requested that Council consider deleting the proposed language relative to wall signage She advised if deleted, this would be brought back to Council for discussion at a later date. Ms Brenda McDonald, McDonald Associates, summarized the changes to the Sign Ordinance. Mayor Scoma opened the Public Hearing and called for anyone wishing to speak for or against to come forward. There being no one wishing to speak, Mayor Scoma dosed the Public Hearing. Mayor Pro Tern Johnson asked that issues regarding strip center signage be placed at the appropriate time on a future agenda. Councilman Metts moved to approve Ordinance No. 2435 with provision to delete the proposed language relative to wall signage (Section 13, Paragraph 8). Councilman Milano seconded the motion. Motion carried 7-0. 14. GN 99-138 CONSIDER PUBLIC UTILITY COMMISSION OPTIONS FOR 817 AREA CODE RELIEF PROJECT APPROVED Councilman Welch left the Council Chambers at 9:20 p m. Mr. Vick, Managing Director of Community Services, presented GN 99-138. Councilwoman Johnson moved to consider Option 1 and to send the proposal to the PUC. Option 1 is an "all services" overlay. The entire 817 region would receive a new second area code, so all telephone customers would have to dial 10 digits to complete City Council Minutes November 22, 1999 Page 10 a local call. Old customers would retain their original number. New customers could be assigned either area code. The motion was seconded by Councilman Mitchell. The motion carried 6-0; Councilman Welch not present. 15. GN 99-139 AMENDMENTS TO TAX INCREMENT REINVESTMENT ZONE NO. 2 BYLAWS WITHDRAWN Item was withdrawn in Pre-Council. 16. GN 99-140 APPOINTMENT OF BOARD DELEGATES TO REINVESTMENT ZONE NUMBER 2 WITHDRAWN Item was withdrawn in Pre-Council. Councilman Welch present at 9.29 p.m. 17. PU 99-048 AUTHORIZE PURCHASE OF AMBULANCE FROM DIFW AIRPORT APPROVED Mr. Andy Jones, Fire Chief, presented PU 99-048. Councilman Trevino moved to authorize the purchase of a 1994 ambulance from the Dallas/Fort Worth International Airport, through a sealed bid process conducted by Rene Bates Auctioneer, in an amount not to exceed $40,000. Councilman Mitchell seconded the motion Motion carried 7-0. 18. A. CITIZENS PRESENTATION None. City Council Minutes November 22, 1999 Page 11 B. INFORMATION & REPORTS IR 99-242 NATIONAL FLOOD INSURANCE PROGRAM (NFIP) COMMUNITY RATING SYSTEM Mr. Kevin Miller, Assistant Public Works Director, explained the community rating system Mayor Scoma made the following announcements: ❑ Ground Breaking Ceremony for the Town Center project on Tuesday, November 23 at 400 p.m o City Offices closed for Thanksgiving, November 25 & 26. ❑ Community Christmas Tree Lighting on December 6 at 7:00 p.m. at NRH Library, 6720 Northeast Loop 820. o First annual Community Christmas Lighting contest —Winners will be recognized at the December 13 Council meeting o NRH Library will host a Christmas Tree Decorating program December 1 & 2. ❑ Public invited to Christmas festivities at City Hall on December 10 from 11:30 to 12:30 and December 17 from 11.00 a.m. to 1.00 p.m. ❑ December 13 will be the only City Council meeting during the month of December. 19. ADJOURNMENT Mayor Scoma adjourned the meeting at 9.36 p.m. Charles Scoma - Mayor ATTEST Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Legal Council Meeting Date: 12/13/99 Subject: Annexation Plan; Ordinance No. 2436 Agenda Number GN 99-141 The 76th Legislature passed Senate Bill 89 which requires each City to pass an annexation plan to be effective on December 31, 1999 North Richland Hills is landlocked so this requirement may seem superfluous. However, the requirement is there, so Ordinance 2436 brings the City into compliance with the statute RECOMMENDATION To pass Ordinance No. 2436. Finance Review Source of Funds Account Number Bonds (GO/Rev) Sufficient Funds Avauaoie Operating Budget Other Finance Director r tom . Depa ent Head Signature ity Manager Signs re Dana I ,.r I ORDINANCE NO. 2436 AN ORDINANCE ADOPTING AN ANNEXATION PLAN FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS. WHEREAS, Senate Bill 89 of the 76th Legislature requires each City in Texas to adopt an Annexation Plan prior to December 31, 1999; and WHEREAS, the City of North Richland Hills is surrounded by other legally constituted cities and there is no land which is available for annexation; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that 1 The City of North Richland Hills, Texas, does not intend to annex any land which is in another city and there is no land contiguous to its borders which is not in another City 2. In the event that any other city contiguous with the City of North Richland Hills disannexes any land, this City reserves the right to amend this plan and annex such and pursuant to the then existing laws of the this state 3 Pursuant to House Bill 89 of the 76th Legislature, the City Council hereby establishes December 31, 1999 as the effective date of this Ordinance PASSED AND APPROVED this 13th day of December, 1999 APPROVED Charles Scoma, Mayor ATTEST Patricia Hutson, City Secretary APPRO D AS TOFORM AND L da�� R• McEntire, Ciyyy At or eq ` CITY OF • NORTH RICHLAND HILLS Department: Economic Development Council Meeting Date: 12/13/99 S ublech Resolution Pertaining to North Richland Hills Agenda N umberON 99-142 Industrial Development Corporation Variable Rate Demand Bonds (TECNOL, Inc. Project) Series 1989. Resolution 99-99 On December 1, an attorney with McCall, Parkhurst & Horton L.L.P. of Dallas submitted a letter to Director of Finance Larry Koonce requesting that the North Richland Hills Industrial Development Corporation and City Council approve a simple Resolution concerning bonds issued in 1989 for the former Tecnol Medical Products (TECNOL, Inc.). Apparently Kimberly-Clark—the company that acquired TECNOL and its affiliates in December 1998—is going through another reorganization. According to McCall, Parkhurst & Horton, Kimberly-Clark officials need the City to approve an "Assignment, Assumption, Consent and Modification Agreement"which 1) describes the reorganization, 2) provides for Kimberly-Clark's assumption of the TECNOL bond debt and 3) amends the previous loan agreement. Likewise, Kimberly-Clark needs the Council to authorize the NRH Industrial Development Corporation President & Secretary to execute and deliver the same "Modification Agreement" and other documents related to the Agreement. The attached Resolution—to be considered by the North Richland Hills Industrial Development Corporation earlier in the day on December 13—provides for each of these actions. Please note that this will not affect anything else associated with the bonds other than cleaning-up Kimberly-Clark's title to the TECNOL facilities. Larry Koonce will be available on December 13 to answer questions related to this resolution. RECOMMENDATION That Council adopt Resolution 99-99, Resolution Pertaining to North Richland Hills Industrial Development Corporation Variable Rate Demand Revenue Bonds (TECNOL, Inc. Project) Series 1989. Finance Review Source of Funds. Acct Number Bonds (GO/Rev) Suffice ,t Funds Available Opera 'ng Budget •/ Othe r • • , Ern o..na - 0-,. ent Head S gnature V City Ma ager CITY COUNCIL ACTION EM Page 1 of RESOLUTION NO. 99-99 RESOLUTION PERTAINING TO NORTH RICHLAND HILLS INDUSTRIAL DEVELOPMENT CORPORATION VARIABLE RATE DEMAND REVENUE BONDS (TECNOL, INC. PROJECT) SERIES 1989; AND AUTHORIZING THE EXECUTION AND DELIVERY OF AN ASSIGNMENT, ASSUMPTION, CONSENT AND MODIFICATION AGREEMENT WHEREAS, on February 27, 1989, the North Richland Hills Industrial Development Corporation (the "Issuer") authorized the issuance of its Variable Rate Demand Revenue Bonds (Tecnol, Inc. Project) Series 1989 (the "Bonds") in the aggregate principal amount of $4,840,000; and WHEREAS, the Bonds were issued under the terms of an Indenture of Trust (the "Indenture"), dated as of March 1, 1989, between the Issuer and U.S. Bank Trust National Association (successor to Security Pacific National Trust Company (New York)), as trustee (the "Trustee"); and WHEREAS, the proceeds from the sale of the Bonds were loaned to Tecnol Medical Products, Inc pursuant to the Loan Agreement (the "Loan Agreement"), dated as of March 1, 1989, between the Issuer and the Company; and WHEREAS, the Company has requested that the Loan Agreement be amended and modified in connection with a corporate reorganization of Kimberly-Clark Corporation and its affiliates, including the Company; and WHEREAS, the Board of Directors of the Issuer has reviewed the proposed amendments to the Loan Agreement contained in the form of Assignment, Assumption, Consent and Modification Agreement attached hereto as Exhibit A (the "Modification Agreement"), and WHEREAS, the Issuer is willing to authorize the execution and delivery of the Modification Agreement upon the terms and conditions set forth therein; and NOW, THEREFORE, BE IT RESOLVED BY THE NORTH RICHLAND HILLS CITY COUNCIL AS FOLLOWS Section 1. The Modification Agreement, in the form presented to this meeting, is approved Section 2. The President and Secretary of the Issuer are hereby authorized to execute and deliver, on behalf of the Issuer, the Modification Agreement in substantially the forms presented to this meeting. Section 3. The President and Secretary of the Issuer are each authorized and directed to take such other action and execute such other documents as either of them deems necessary or advisable to carry out the purposes of this resolution. Passed by the City Council this 13'" day of December 1999. Charles Scoma, Mayor City of North Richland Hills, Texas ATTEST: Patricia Hutson, City Secretary APPROVED AS TO CONTENT: APPROVE AS TO FORM AND LEGALITY L \it-6N et . ��C t Marty W i-:- , Rrx McEntir Direct. of Economic Development Attorney fo the City CITY OF NORTH RICHLAND HILLS Department Support Services Council Meeting Date 12-13-99 Subject Authorization of signatures for unmarked license plates. Agenda Number GN 99-144 Resolution No. 99-94 The Texas Highway Department requires Cities to provide a list of employees authorized to sign for and order license plates for unmarked vehicles used for law enforcement This list must be approved by the City Council and submitted to the State. Resolution No 99-94 supersedes Resolution No. 96-05 approved on January 22, 1996 Resolution No. 99-94 adds Patricia Hutson to the list along with Thomas Powell and Tim Doyle. Recommendation To adopt Resolution No. 99-94 Finance Review Source of Funds Account Number N/A Bonds (GO/Rev ) Sufficient Funds Available Operating Budget Other Finance Director Department Head Signature Ty Manager Si iv re Page 1 of 1 RESOLUTION NO. 99 - 94 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THAT. 1. The Chief of Police of the City is authorized to designate and use such unmarked license plates for vehicles as he may deem necessary for the purpose of transporting juvenile offenders, criminal investigations, and for performing official police duties. 2. The following persons are authorized to handle the registration and licensing of unmarked vehicles; Patricia Hutson, Thomas Powell and Tim Doyle. Passed and approved this 13th day of December , 1999. APPROVED: Mayor ATTEST. City Secretary APPROVED AS TO FORM AND LEGALITY Attorney for City CITY OF • NORTH RICHLAND HILLS Department: Public Works Department Council Meeting Date 12/13/99 Subject: Vacate a portion of a Utility Easement located on Tract A, Agenda Number GN 99-145 Block 1, Sunnybrook Addition —Ordinance No. 2438 An existing 10-foot wide utility easement is located diagonally from the southwest corner of the property to approximately 30 feet west of the northeast corner of the property. The property owners are proposing to sell this property. The City currently is not using the easement for any water or sanitary sewer mains. The property owners have also provided written documentation from the franchise utility companies showing that no utilities are located in the easement. Recommendation: To approve Ordinance No. 2438. Finance Review Source of Funds. � Account Number Bonds(GO/Rev.) _ / Sufficient Funds Available Operating Budget Other Finance Director 1 i • ' ,t/ f ,Lg . ./a/� ✓r-'-' I -pigs ead Signature Wiry Manager Sr ure Page 1 of -.=•1 - N RH SHADY GROVE RD _ . frI cc I^op•• PI(MLK. Street Map o 1. 1998 P w' � ` - I 1 H i 1I ^l1T BURS ? RD I . I� ,� là { rl !�� I , a3... II d w STAR ES RD I I �.—, . .. Bono I _ ,,LL A 0. W C.A.1.IC SCALE IN FEET h.— l �� n �r ,/ U I - II r E HIGHTOWER DR. J WW� ;� OR l w 0 I I--- ' JosSD , o_ z _ N I� N u Wm w k, I.I�ICHAPMAN_DR - r— J 4 I ¢ I ; MA IN fg� ' 1 . -��I Imo- ,C ', %! �M IO=C I T. EST84.VD� AMID-^ I-LIES BLVD. � L " / ---', - 1 0 i S /tem n �I et..? ®3 �2 I�__ u_ y. —a 1 -.L 1_ -Tj'— ,eL, t _ — , I. I o rte, ~ � m N!HARWOOD RD 9 i y �—� _0 '� • �I � BEDFORD— .��55' '4" •, GLEN��s.'.r—=N ":-"' r J -w n 0 — 2 n• �7 , r' r- 1 PIPELINE RD. m VL , I, I H 1 a GLENVIEW DR. 0I n �. N CO r tie 0 I . _ ;I_, I c, 0 z i ' _ I' �' ' . o '\. z 3i � I : ?— FIB S 2 N Lai AVE. p.., �' c BROADWAY' GpP co o...,..................,.A.. e..r.oI I.Is..m.�,...nia 2 .ou II 21 2' ,... all 0011111 A°. .A.i......so.a nar.A.......,+ ORDINANCE NO. 2438 WHEREAS, there exists a 10 foot utility easement located diagonally from the southwest corner to approximately 30 feet west of the northeast corner of Tract A, Block 1, Sunnybrook Addition to the City of North Richland Hills, Texas, as shown on the plat recorded in Vol. 388-36, Plat Records of Tarrant County; and WHEREAS, there are no water or sanitary sewer lines in use; and WHEREAS, the telephone, cable, gas and electric utility companies, do not oppose this action in vacating the dedication of such easement; and WHEREAS, the City and the owners of said Tract A agree that a portion of said 10 foot utility easement should be released and the dedication of such easement be vacated; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The dedication of that certain portion of a 10 foot easement across Tract A, Block 1, Sunnybrook Addition to the City of North Richland Hills, Tarrant County, Texas as shown on the attached exhibit is hereby vacated in favor of the owners of said Tract A. PASSED AND APPROVED this 13th day of December, 1999. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LE?3ALITY: /,L. —L C Jil _i! % rid. Rex Mc ntire, Ci y Attorney AP- •OVED • _TO ONTENT: ••`r ALs I'' / t Grego Sick ns, Public Wor s Director EXHIBIT "A" DESCRIPTION OF PROPERTY County: TARRANT November 22, 1999 SITUATED in the City of North Richland Hills, in Tarrant County, Texas in the T. K. Martin Survey, Abstract No. 1055, and being a 0.426 acres [1,856 square foot] portion of an existing 10 foot wide utility easement as shown on the plat of Sunnybrook Addition an Addition to the City of North Richland Hills, as recorded in Volume 388-36, Page 84 of the Plat Records of Tarrant County, Texas, said 0.426 acres being more particularly described by metes and bounds as follows: Beginning at an iron rod found in place at the southwest corner of a tract of land conveyed to John C. Runnells et ux Sharon D. Runnells, (tract A1A) by deed as recorded in Volume 8039, Page 1 of the Deed Records of Tarrant County, Texas, said iron rod being in the south line of the aforesaid existing 10 foot wide utility easement; 1. THENCE, North 05 degrees 15 minutes 10 seconds East, along the west property line of said lot Al A, a distance of 14.4 feet, to a point in the north line of said 10 foot wide utility easement; 2. THENCE, North 49 degrees 13 minutes 38 seconds East, along the north line of said 10 foot wide utility easement, 188.44 feet to a point in the west line of a 15 foot wide permanent utility easement as shown on the aforesaid Sunnybrook Addition Plat; 3. THENCE, South 17 degrees 12 minutes 46 seconds West, along the west line of said 15 foot wide permanent utility easement, a distance of 18.86 feet to a point in the south line of said 10 foot wide utility easement; 4. THENCE, South 49 degrees 13 minutes 38 seconds West, along the south line of said 10 foot wide utility easement, a distance of 182.80 feet to the Point of Beginning and containing 0.426 acres (1,856 square feet) of land, more or less. A plat of even survey date herewith accompanies this legal description. By: � 2 - 99 Date: A/�Gee e �- �L/� ! a of r yt, Surveyor's Name: Eddie L. Dunn, R.P.L.S. E!y Registered Professional Land Surveyor A":_ * e°.N 4 I x Texas Registration No. 4580 EDDIE L. DUNN ...�19 4580 � 0SLYN E y►1 SURVEY T.K. MARTIN, A-1055 A PORTON OF TRACT A, BLOCK 1 LOCATION'. TARRANT COUNTY, TEXAS SUNNYBROOK ADDITION EXHIBIT "B" CITY OF NORTH IICHLAND HILLS DRAWING OF EXHIBIT "A" P.O.B. BOX 820609 NORTH RICHLAND HILLS TX. 76182 SUNNYBROOK NI =nut TO THE cr r 0P NORTH MO{MO KIS TMIMNT COUIIT, 1E(AS POINT OF Q. 3431. PG. M. PALGT. BEGINNING sot R auy 21650' IR 6p Ltl . . JOHN C. D. RUNS L ux i^ Z '--'i •.ro SHARON D. RUNNRI I< �'y�.'.9. 6501 CARDINAL 80 / Q `C.` '. HRH. TX 75180 -I 1.14..4'-- YOLO�.w1T0. 1, / I TRACT MA I / Z v- --I EXHIBIT 'A' / m QI OR6 SQUARE FEET I " W Z ' ; / I 1 1'%%«<. I U 0, U7.''4u,0 ,2pQ6i :::.k'. /e/L co <go 1205' , •439..w. '...:T{:' . / I °' Z O .> 106.36,29.c \ ` `� \ J 56.73• N.NQ9O6 C `12 a5' ---% is ( SEE ACCOMPANYING EXHIBIT •A') 0 ... 50' 100' GRAPHIC SCALE IN FEET PREPARED FROM RECORDS AND AN ACTUAL 1 ° — 501 SURVEY ON THE GROUND IN FEBRUARY Cr 1990 f.�/41 4k6 16;14 , — EDDIE L DUNN EDDIE L DUNN RPLS. NO 4500 REGISTERED PROFESSIONAL LAND SURVEYOR E OF tPX.415T[ tf JOB NO.: 2 98 267 "!°f * r- '`^ DATE:NOV. OF 1999 EDOIE L DUNN COGO FILE: as6o �' iL�,�� ACAD FILE:267EASE �0 suav4'{ DRAWN BY. E.L.D. 6439 N ONYX DR COMPUTED BY E.L.D. N RICHLAND HILLS TX 6780 CHECKED BY.E.L.D. (817) 284-5539 CITY OF NORTH RICHLAND HILLS Department: Finance / Information Services Council Meeting Date: 12/13/99 Subject' Award Bid for Hewlett Packard GIS Server to Agenda Number: gq_ naq Stonebridge Technologies in the amount of$36,411 In the 1998/99 approved budget, Council appropriated funds for the purchase of a Hewlett Packard server to be used by the GIS staff. This equipment will replace IBM equipment that was purchased in 1990 that has become unreliable and is not Y2K compliant. Formal bids were solicited and the results are outlined below. Sirius Computer Solutions $31,545 (incomplete bid) Stonebridge Technologies $36,411 Tensor Information Systems $38,310 Hewlett Packard $43,715 Because of the timing of the bid process, Staff will be able to acquire a better system than what was originally requested and stay within the approved budget. The proposed system is Y2K compliant, will be larger, will accommodate more information, have additional memory, speed and storage space. The operating system will also be upgraded thus making all the GIS systems 100% compatible. The bid submitted by Sirius Computer Solutions was incomplete because they failed to submit a bid on an important piece of the equipment on the list. Stonebridge Technologies was the lowest "complete" bid, met all the specifications and general conditions of the bid and can deliver the system within seven days from the date of order Recommendation: To award the bid for the Hewlett Packard GIS server to Stonebridge Technologies in the amount of$36,411. Finance Review Source of Funds Account Number 520-7015-712.75-15 Bonds (GO/Rev.) — S 'cent Funds Available Operating Budget X + 6�,�w,r Other /(/LY5 r. �� i. e Director • DI+rtment He.• Signature `City Managek_Bigiature Page 1 of CITY OF NORTH RICHLAND HILLS Department. Finance Council Meeting Date: 12/13/99 Subject Authorize Contract Extension for Annual T-shirt Supply to Agenda Numberp 9v—oso Active Impressions — Resolution No. 99-71 At the September 28, 1998 meeting, Council awarded the annual contract to supply T- shirts, golf shirts, sweatshirts and denim shirts to Active Impressions (PU 98-57). T-shirts and golf shirts are used by various departments as part of their uniform and by the Parks and Recreation Department for the various sport leagues and special events. Departments order these shirts as they are required throughout the year. The specifications and contract contain a condition that the contract can be extended for two additional one year terms providing the company has provided good service and met all the requirements of the contract. Active Impressions has provided excellent service this past year, orders are delivered by the requested date and they are a very knowledgeable and easy company to work with. They provide quality shirts and have very good design and silk screening abilities. The only increase they are requesting is .25 on each )(XL shirt and .05 on each XXXL shirt. These sizes do not make up the majority of the sizes ordered. The screen fee will drop to $5.00 for all existing art they have on file. All other prices will remain the same. Attached is a spreadsheet detailing the proposed contract prices. Recommendation: To authorize the contract extension for the annual T-shirt supply contract to Active Impressions and pass Resolution No. 99-71 authorizing the City Manager to execute the contract. Finance Review Source of Funds: Account Number Various Bonds (GO/Rev.) Suffi nt Funds Avaiiaoi Operating Budget X �� ��..ff..���/ Other / nand;Director Department Head ignature ity Manager Si,n. re Page 1 of 1 ACTIVE IMPRESSIONS Annual Contract for T-shirts BID # 98-81 Estimated Annual 1998 1999 Quantity DESCRIPTION Prices Prices 2,350 50/50 T-SHIRTS 3.35 3.35 1,622 100% T-SHIRTS 3.58 3.58 205 100% S/S HENLEY 8.29 8.29 50 100% L/S HENLEY 10.10 10.10 290 100% SMOOTH KNIT 10.35 10.35 GOLF SHIRTS 285 100% PIQUE KNIT 11.17 11.17 GOLF SHIRTS 50 100% PIQUE 2-TONE 14.88 14.88 GOLF SHIRTS 73 SWEATSHIRTS 9.75 9.75 85 L/S DENIM SHIRT 12.31 12.31 Miscellaneous Charges: Silkscreen 1 color $1.00 $1.00 Additional screen color $1.00 $1.00 Pockets $1.25 $1.25 Add for XX large size X140*0 `r ti " ' ',t!` only changes Add for XXX large size riapisiorm Screen Fee Tt r ' ( "ms's ,,. for existing art RESOLUTION NO. 99-71 BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is hereby authorized to execute the contract extension with Active Impressions for the contract to provide T-shirts, golf shirts, and sweatshirts, as the act and deed of the City. PASSED AND APPROVED this 13th day of December 1999. APPROVED: Charles Scoma Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: Larry Koonce, Director of Finance • CITY OF NORTH RICHLAND HILLS Department: Finance / Support Services Council Meeting Date 12/13/99 Subject Authorization to Extend Automotive Parts Contract Agenda Number PU 99-051 with Dick Smith, Inc. — Resolution No. 99-98 In the 1999/2000 approved budget, Council appropriated funds for the purchase of automotive parts and supplies. The Support Services Department spends approximately $40,000 a year for these parts and supplies. In order to obtain the products required at the lowest cost and in a timely manner formal bids are solicited for an annual contract. Some of the products included under the contract are brakes, filters, shocks, wipers, batteries, etc. The specifications and contract contain a condition that the contract can be extended for two additional one year terms providing the company has provided good service and met all the requirements of the contract. During the 1997/98 budget year Council awarded this contract to Dick Smith, Inc (PU 97- 104) and extended the contract for the 1998/99 budget year (PU 99-69). Dick Smith, Inc. has provided excellent service the past two years. They are offering to extend the contract an additional year at the same discount amounts. This will be the last extension for this contract and formal bids will be solicited for a new contract next budget year. Recommendation To approve the extension of the automotive parts and supplies contract to Dick Smith, Inc. for the 1999/2000 budget year and pass Resolution No. 99-98 authorizing the City Manager to execute the contract. Finance Review 510-7032-722.65-15 Source of Funds: Account Number 510-7032-722.61-50 Bonds (GO/Rev.) Sufficient Funds AvanaDie Operating Budget X Other Qt(N(/�i Finance Director SkI01 0:0) _apAtthi (24,44fii-r" Department Head Signature '-T Manager igna re Page 1 of 1 RESOLUTION NO. 99-98 BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is hereby authorized to execute the contract extension with Dick Smith, Inc. for the contract to provide automotive parts and supplies, as the act and deed of the City. PASSED AND APPROVED this 13th day of December 1999. APPROVED: Charles Scoma Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: Larry Koonce, Director of Finance CITY OF NORTH RICHLAND HILLS Department. Public Works Department Council Meeting Date. 12/13/99 Subject: Approve Agreement for Engineering Services with Agenda Number. PW 99-027 Elliott & Hughes, Inc. for Big Fossil Creek Erosion Control Improvements, Phase II — Resolution No. 99-95 This section of erosion control improvements on Big Fossil Creek between Broadway Avenue and Onyx Drive South was included in the 1994 Bond Election project list. The project is proposed to be bid and construction begin in the 1999/2000 fiscal year. Staff has requested and reviewed an agreement with Elliott & Hughes, Inc. (E&H) to perform design services for this project. Some revisions were made to the proposed agreement after negotiations The agreement outlines the scope of work as the following services •Field surveys for design and wetlands determination. •Make geotechnical investigations. •Perform hydraulic analyses. •Provide design report with alternatives. •Design of plans and specifications for slope and erosion protection. •Perform property survey, courthouse research, and prepare easement documents for any drainage or construction easements necessary. •Provide cost estimate based on final plans. •Assist in obtaining Corps approval. •Provide construction project administration. •Prepare LOMR submittal for FEMA. A more detailed description is shown as Attachment "A". E&H would like to start as soon as possible. A "completion schedule" is shown in Attachment "C". The project should be ready to bid in August or September of 2000, barring any major problems with any drainage easement acquisitions that are necessary. E&H will invoice us at the hourly rate paid their employees times a 2.96 multiplier which includes allowance for fringe benefits, overhead, and profit. The charges will not exceed $43,000 for basic engineering services, $12,980 for design surveys, $11,000 for 8 easement parcels, $16,500 for geotechnical investigations, and $7,260 for environmental investigations. The total is not to exceed $90,740. Finance Review 321-0000-603 79 00 Source of Funds. Account Number DN 9901, 99-20-50-003 Bonds ( g.) Sufficient Funds Available Operating g Budget \ �yy_M- // Other ' JJ� Li(n�, '1 /Le-n'✓k✓ Finance Director yep/ ead Sgnature ., y Manager Sig a re Page 1 of CITY OF NORTH RICHLAND HILLS A preliminary estimate of construction cost by the engineer is in the range of $700,000 to $750,000. The engineer's total maximum fee of$90,740 is 12.10% of this estimated total construction budget. Review of the Big Fossil Creek Erosion available for this agreement and the preliminary budget m nary estima eof construction costs.funds Recommendation: To approve Resolution No. 99-95. CITY COUNCIL ACTION ITEM Page of LI01=ul99 19:14:45 Wadnodsy GIS No:0001 AML:c In amlma9 PLOT:lc fond et erosion d RI 99gg , o U ---r`a\ 'O tax Y3+r• :`a *a a b'boss 9 9 M 9 d b6 ie nil n Big Fossil 11 Creek \\ -- I ! Erosion _ j7 Protection / \ d ...sa'II 11 I - , U i ���' caer oa t T e _! �1 r—owe a5gp-5rJ�Sin owpy , fS. I • ,. N .' I e w E Ji. w[xORCCI�54 5 1 N®RTH ee 5 _`," ` . " _ ._ �--y` -- - R I C H L A N D � 9n i HILLS 1 Project Location INN :41= arir l J Big Fossil !Mill-A- Creek I Erosion Protection opi- ;•, a 1". J e 1 Department of Info,m•bon 5ar"¢u G•ogupn¢ Inlormn,on SYatama:GISI 79 RESOLUTION NO. 99-95 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The City Manager be, and is hereby authorized to execute the attached contract for engineering services with Elliott & Hughes, Inc. for design of the Big Fossil Creek Erosion Control Improvements, Phase II for the portions of the west bank between Broadway Avenue and Onyx Drive South/Bewley Street, as an act and deed of the City. PASSED AND APPROVED this the 13th day of December, 1999. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APP AS TO - =RM AND LEGALITY: A/ �1 ; . S ex McEntire, Attorney for the City APPROVED AS TO CONTENT: t J__a Al__A Greg" . nic ens, Public Works Director Contract # CITY OF NORTH RICHLAND HILLS, TEXAS PUBLIC WORKS CONTRACT AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is made and entered into this day of , 1999, by and between THE CITY OF NORTH RICHLAND HILLS. hereinafter called the OWNER, and ELLIOTT AND HUGHES. INC. a Texas corporation hereinafter called the ENGINEER. RECITALS This AGREEMENT is applicable to the furnishing of Basic and Special Engineering Services by the ENGINEER to the OWNER for the design and construction of BIG FOSSIL CREEK EROSION CONTROL IMPROVEMENTS, PHASE II, which will include portions of the west bank between Broadway Dnve and Onyx Drive South/Bewely Drive, hereinafter called the PROJECT CONTRACTUAL UNDERTAKINGS SECTION 1 EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER and the ENGINEER agrees to furnish the Basic and Special Engineering Services in connection with the PROJECT as stated in Section II following, and for having rendered such services the OWNER agrees to pay to the ENGINEER compensation as stated in Section VI following SECTION II CHARACTER AND EXTENT OF SERVICES The BASIC ENGINEERING SERVICES to be rendered by ENGINEER,include and are limited to the following: A. Establish the scope and advise the OWNER, of any geotechnical, soil, foundation,or other subsurface investigations or any special surveys or special testing which, in the opinion of the ENGINEER, may be required for the proper execution of the project, and assist the OWNER in arranging for the conduct of such investigations and tests (The performance of these investigations and tests is not a part of the ENGINEERS Basic Services and will not be included unless specifically authorized in wnting) B. Furnish to the OWNER, where required by the circumstances of the assignment, the engineering data necessary for applications for routine permits by local, state, and federal authorities(as distinguished from detailed applications and supporting documents for government grants-in-aid, or for planning ads ances not included in Basic Services) C. Develop the project design combining the application of sound engineering pnnciples and economy which shall be manifested by completed Construction Contract Documents, (Plans, Specifications, etc) and assist OWNER with submittal of such Documents to local, state and federal agencies for approval as may be applicable. D Prepare detailed cost estimates identifiable with the proposals of authorized construction, which shall include summaries of bid items and quantities on the unit price system of bidding wherever practical. The ENGINEER shall not be required to guarantee the accuracy of these estimates E. Furnish to the OWNER all necessary copies of approved Construction Contract Documents (plans, specifications, notice to bidders, proposals, etc) All sets of Construction Contract Documents in excess of 30 are to be paid for separately F Assist the OWNER in the advertisement of the project for bids G Assist the OWNER in the opening and tabulation of bids for construction of project and recommend to the OWNER as 1 to the proper action on all proposals received H Assist in the preparation of formal Contract Documents and in coordinating their execution by the renpeetive parties Represent the OWNER in the Non-Resident administration of the project. In this capacity, the ENGINEER shall has e the authority to exercise whatever rights the OWNER may have to disapprove work and materials that fail to conform to the Contract Documents when such failures are brought to the ENGINEER'S attention (This function of ENGINEER shall not be construed as supervision of the project and does not include on-site activities other than occasional site visits to observe overall project conditions or when specifically requested by OWNER to visit on-site for a particular matter It particularly does not invoke exhausts a or continuous on-site inspections to check the quality or quantity of the work or material; nor does it place any responsibility on ENGINEER for the techniques and sequences of construction or the safety precautions incident thereto, and he w ill not be responsible or liable in any degree for the Contractor's failure to perform the construction work in accordance with the Contract Documents) J. Consult and advise the OWNER; issue such instructions to the Contractor as in the judgment of the ENGINEER are necessary,and prepare routine change orders as required 1` Review samples, catalog data, schedules, cut and fill calculations (cut sheets), shop drawings, laboratory tests, shop and mill tests of material & equipment and other data which the Contractor is required to submit, only for conformance with the design concept of the project and compliance with the information given by the Contract Documents;and assemble wntten guarantees which are required by the Contract Documents. L Prepare or renew monthly and final estimates for payments to Contractors, and furush to the OWNER any necessary certifications as to payments to Contractors and Suppliers M Conduct, in company with OWNER, a final inspection of the project for conformance with the design concept of the project and compliance with the Contract Documents,and approve in writing final payment to the Contractors N Revise contract drawings, with the assistance of the Resident Project Representative to reflect available information as to how the work was constructed. Furnish a set of prints of these revised drawings to the OWNER. O Include all direct non-labor costs associated with Items A. through N above P Prepare a Scope of Work for this project,which is outlined in Attachment"A" 2 The SPECIAL ENGINEERING SERVICES to be rendered by the ENGINEER, include and are limited to the following. A. Perform field surveys to collect information on surficial topographic features,which in the opinion of the ENGINEER, is required in the final design of the PROJECT B. Perform field surveys, conduct records research and furmsh property descnptions and/or permit applications for the purpose of easement, nght-of-way and/or permit acquisition by the OWNER. C. Furnish Control Points and Elevation Bench Marks required to establish the alignment and elevations as required for the Contractor to layout the construction of the PROJECT to the proper Imes and grades for the construction of the designed improvements. D Perform Geotechmcal Investigations as outlined in ITEM NO 4 of ATTACHMENT"A" E Perform Environmental Investigations and provide permitting and regulatory assistance in obtaining approvals from the U S Army Corps of Engineers for construction of the project as outlined in ITEM NOS. 1 AND 11 OF ATTACHMENT"A" 2 SECTION III AUTHORIZATION OF SERVICES No professional services of any nature shall be undertaken by the ENGINEER under this agreement until he has received written authorization from the OWNER SECTION IV PERIOD OF SERVICE Tlus AGREEMENT shall be effective upon execution by the OWNER and the ENGINEER, and shall remain in force until terminated under the provisions hereinafter provided in Section X SECTION V COORDINATION WITH THE OWNER The ENGINEER shall hold periodic conferences with the OWNER, or its representatives, to the end that the project, as perfected shall hase hill benefit of the OWNER'S EXPERIENCE AND KNOWLEDGE OF EXISTING NEEDS AND FACILITIES. AND BE CONSISTENT WITH ITS CURRENT POLICIES AND CONSTRUCTION STANDARDS. To implement this coordination, the OWNER shall make available to the ENGINEER for use in planning the project, all existing plans, maps, field notes, statistics, computations and other data in his possession relative to existing facilities and to the project SECTION VI THE ENGINEER'S COMPENSATION For and in consideration of the Basic and Special Engineering Services to be rendered by the ENGINEER, as cited in Section II above,the OWNER shall pay and the ENGINEER shall receive the compensation hereinafter set forth 1. BASIC ENGINEERING SERVICES Compensation for the Basic Services Preluninary Design, Final Design and Construction Phases of the PROJECT, shall be based on employee hours spent working on the project billed at the hourly rate paid to the employee(Attachment "B") times a "Multiplier" which compensates the ENGINEER for fringe benefits, overhead, and profit as well as itemized direct non-labor and sub-contract expenses at a cost plus 10%. The total compensation to the ENGINEER for the Basic Services will not exceed 543,000.00 without additional negotiation and authorization Charges for FEMA to review the LOMR for this project will be paid directly to FEMA by the CITY and are not a part of the Basic Services fee. The"Multiplier" for this Contract shall be 2.96. Payment to the ENGINEER shall be due m monthly installments made upon receipt of an invoice from the ENGINEER outlining the amount of hours worked by each employee, the employee's hourly rate, the Multiplier, and the total amount charged for each employee 2 SPECIAL ENGINEERING SERVICES A Compensation for the Design Surveys, including establishing Horizontal Control points and Elevation Benchmarks for use by the contractor during construction, shall be at the amount billed to the ENGINEER plus 10% The total compensation for Design Surveys shall not exceed $12,980.00 without additional negotiation and authorization. B. Compensation for Special Services for the preparation of ROW and/or Easement documents, including title research, shall be limited to a total of S 11,000.00 based on an estimate of EIGHT (8) Parcels without additional negotiation and authorization. Charges shall be the amount billed to the ENGINEER plus 10%. C Compensation for Special Services for the Geotechnical Investigations (Phase I and Phase II) to determine subsurface conditions in the area of the project. including borings and laboratory analyses, shall be at the 3 amount billed to the ENGINEER plus 10%. The total compensation for Geotechmcal Investigations shall not exceed$16,500.00 without additional negotiation and authorization D. Compensation for Special Services for the environmental investigations and permit preparation and submission, shall be at the amount billed to the ENGINEER plus 10%. The total compensation for Environmental Investigations shall not exceed 57,260.00 without additional negotiation and authorization 3. TOTAL COMPENSATION Total compensation to the ENGINEER shall include the sum of Item 1, "Basic Engineering Services", ($43,000 00), Item 2 A. "Design Surveys", ($12,980.00), Item 2 B, "ROW and Easement Documents", ($11,000.00).). Item 2 C, "Geotechnical Investigations". ($16,500 00), and Item 2 D, "Environmental Investigations and Permits", ($7,260 00), for a total amount not to exceed S90,740.00 without additional negotiation and authorization. The compensation for engineering services stated does not include sales tax If the State of Texas imposes a sales tax on engineering services during the time of this contract, then the Owner agrees to pay the sales tax as an extra payment, aboi e and beyond the agreed compensation for engineering services SECTION VII REVISION OF REPORTS,PLANS, SPECIFICATIONS AND OTHER DOCUMENTS The revision and redrafting of reports, plans, specifications and other documents during the formative stages as an orderly process in the development of the project to meet the needs of the OWNER shall be considered as part of the Basic Services, however after a definite plan has been approved by the OWNER, if a decision is subsequently made by the OWNER, which, for its proper execution involves extra services and expenses for changes in, or additions to the drawings, specifications or other documents,or if the ENGINEER is put to labor or expense by delays unposed on him from causes not within his control, the ENGINEER shall be compensated for such extra expense which shall be considered as Special Services. SECTION VIII OWNERSHIP OF DOCUMENTS Original documents, plans, design and survey notes represent the product of training, experience, and professional skill, and accordingly belong to, and remain the property of the ENGINEER who produced them, and the Owner regardless of whether the instruments were copyrighted or whether the project for which they were prepared is executed The OWNER shall be furiushed with three sets of as-built blue lines, one set of labeled aperture cards of as-built plan sheets, and a CD-ROM containing a reproducible copy of all reports,original drawings.estimates,field notes,and data. The OWNER will use these plans and data in connection with the project only as a source of information as to construction. Any electronic copies given out by the OWNER will not contain the ENGINEER's seal SECTION IX COMPLETION SCHEDULE AS OUTLINED ON ATTACHMENT"C" SECTION X TERMINATION Either party to this AGREEMENT may terminate the AGREEMENT by giving to the other 30 days notice in writing. Upon delivery of such notice by the OWNER to the ENGINEER, the ENGINEER shall discontinue all services in connection with the performance of this AGREEMENT and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this AGREEMENT. As soon as practicable after receipt of notice of termination, the ENGINEER shall submit a statement, showing in detail the services performed under this AGREEMENT to the date of termination. The OWNER shall then pay the ENGINEER promptly that proportion of the prescribed charges which the services actually performed under this AGREEMENT bear to the total services called for under this AGREEMENT less such payments on account of the charges as have been wiously made Copies of all completed or partially completed designs, plans and reports prepared under this AGREEMENT shall be delivered to the OWNER when and if this AGREEMENT IS TERMINATED, but subject to the restrictions, as to their use, as set forth 4 in Section VIII SECTION XI LIABILITY The ENGINEER agrees to defend, indemnify, and hold City whole and harmless against any and all claims for damages,costs. and expenses of persons or property that may anse out of, or be occasioned by, or from any negligent act, error or omission of ENGINEER, or an agent, servant, or employee of ENGINEER in the execution or performance of this Contract. without regard to n Nether such persons are under the direction of City agents or employees. The ENGINEER agrees to carry an errors and omissions type of professional liability insurance policy and will furnish the OWNER a certificate of insurance if requested. SECTION XII SUCCESSORS AND ASSIGNMENTS The OWNER and the ENGINEER each binds himself and his successors, executors, administrators and assigns to any other party of this AGREEMENT and to the successors, executors, adnumstrators, and assigns of such other party, in respect to all covenants of this AGREEMENT. Except as above, neither the OWNER nor the ENGINEER shall assign, sublet or transfer his interest in this AGREEMENT without the written consent of the other. Nothing herein shall be constituted as creating any personal liability on the part of any officer or agent of any public body which may be a party thereto SECTION XIII SPECIAL CONDITIONS Special conditions, under the AGREEMENT, include and are limited to those listed hereinafter; the conditions shall become part of the AGREEMENT. Other provisions contained in the written "Authorization of Services", issued by the OWNER, under Section III, and accepted by the ENGINEER,shall become part of the AGREEMENT. EXECUTED IN three counterparts(each of which is an original)on behalf of ENGINEER by its PRESIDENT. as shown below,and on behalf of the OWNER by its CITY MANAGER(thereunto duly authonzed)this day of 1999. CITY OF NORTH RICHLAND HILLS ELLI TT AND H HUGHES. INC //// By. y �� (,l C�6 WALTER A. ELLIOTT, JR,P E V President f ATTEST ATTES '. (A �" oot DA lu C HUGHES, JR. Tam Secretary-Treasurer APPROVED • TO FORM . ._ I, tome 7r 5 ATTACHMENT "A" SCOPE OF WORK 1. Perform field investigations for wetland delineations within the project limits according to the U S. Army Corps of Engineers procedures and guidance Prepare and submit a draft and final report of the delineations. The report will include a description of the delineation approach and methodology, field data on Corps delineation forms, photographs, and conclusions 2 Prepare forms for submission to affected property owners in the project area to secure permission for access to private property for the purpose of performing field topographic and boundary surveys, and to obtain subsurface soil samples by boring. Furnish the OWNER (City)with signed copies of the completed forms. 3. Perform field topographic surveys of the project area, including channel cross-sections outside the limits of the project as needed for hydraulic studies. Horizontal and vertical information will be based on the City of North Richland Hills datum. Information will also be obtained on the channel in the area of the existing reinforced concrete protected slopes to determine the extent, if any, of scour or erosion at the base of the existing footing Location of existing public and franchised public utilities will also be determined. 4. Perform geotechnical investigations to evaluate subsurface conditions and slope stability within the limits of the project. The investigations will be performed in two (2) phases. Phase I will evaluate subsurface conditions along the western bank of Big Fossil Creek with approximately five (5) sample borings to depths ranging from 30 feet to 60 feet. Information obtained will be used to provide recommendations for acceptable construction procedures, and to define slope stability factors for the proposed improvements. Phase II will be implemented after a construction contract is awarded and access to the channel area obtained. This phase will include up to three (3) additional sample borings along the toe of the slope of the proposed improvements to verify that data obtained during Phase I are applicable to the foundation conditions at the toe of the slope protection improvements. 5. Perform hydraulic analyses of Big Fossil Creek in the area of the project to determine water surface elevations and velocities in the channel, under current conditions and following completion of the proposed slope protection improvements Current FIRM hydrology will be used in the hydraulic model. The analyses will consider the possibility of future improvements to the existing structures at Onyx Drive (Bewley Street) and Broadway Drive. 6. Investigate alternate methods of slope and erosion protection for the channel banks, including reinforced concrete, rock filled gabion baskets, earthen slopes, etc. Prepare a brief report to the OWNER with a recommendation for the selected alternative(s). 7 Advise the OWNER of the need for adjustments/relocation of existing public utilities within the limits of the project, and prepare preliminary designs and preliminary construction plans as directed. Advise the OWNER of the need to adjust/relocate existing franchised utility improvements and provide necessary information to the affected companies to insure facilities do not conflict with the proposed bank stabilization/erosion protection improvements. 8 Prepare preliminary designs and preliminary construction plans for the improvements, based on the alternate(s) selected in Item No 6. above, for review by the OWNER. Prepare preliminary "Opinion of Probable Construction Cost" based on the preliminary plans. 9. Prepare boundary surveys, legal descriptions and plats for easements and /or other rights-of-way that will be acquired from affected property owners to permit construction, operation and maintenance of the completed improvements. 10. Prepare final designs, construction plans, specifications, and bid documents for the improvements approved by the OWNER. 11. Provide permitting and regulatory assistance in obtaining approvals from the U. S. Army Corps of Engineers under Section 404/Section 10, as required. Upon completion of the construction of the improvements, prepare necessary documentation for submission to the Federal Emergency Management Agency (FEMA) requesting a Letter of Map Revision (LOMR) to the effective 6 "Flood Insurance Rate Map" for this segment of Big Fossil Creek. Assist the OWNER in processing of the application, and providing additional supporting documents as may be required by regulatory agencies. Prepare "Opinion of Probable Construction Costs" (ENGINEER's Estimates) for all construction work proposed under the project, based on current estimated unit prices which are representative of similar types of construction in the North Richland Hills area. In the event the ENGINEER's Estimate of construction costs exceeds the established budgets for this project, then the ENGINEER shall prepare an Alternate Bid Proposal to be included in the Construction Contract Documents which is based on a reduced scope of construction as required for construction costs to stay within the available funds for the project, or as directed by the OWNER. 14. Perform construction project administration functions for this project, as outlined in Section II of the AGREEMENT, which shall include conducting a pre-construction conference with the Contractor; furnishing horizontal and vertical control data to the Contractor, (who will be responsible for laying out the project and preparing his own "cut sheets'); for preparing monthly letters of recommendation of Contractor requests for partial payments; for answering questions regarding interpretation of the plans and contract documents which might arise during construction; for reviewing shop drawings, cut sheets, and lab reports as required; and for making periodic visits to the project site throughout the construction period. 7 ATTACHMENT "B" HOURLY RATES PAID TO EMPLOYEES EMPLOYEE CLASSIFICATION RANGE OF RATES Principal-Project Manager $85.00 (No multiplier) Principal-Expert Witness Testimony $125.00 (No multiplier) Engineer $18.00- $22.00 Technician $15.00-$18.00 Engineer-In-Training N/A CADD Technician $15.00-$18.00 Secretarial/Word Processing $8.00-$11.50 8 ATTACHMENT "C" COMPLETION SCHEDULE TASK DATE OF COMPLETION 1. Award Engineering Services Contract December 13, 1999 2 Wetlands Delineation and Report February 4, 2000 3. Topographic Surveys (Dependent on weather) February 4, 2000* 4. Phase I Geotechnical Report February 18, 2000' 5. Presentation of Alternatives March 10, 2000 6. 50% Complete Construction Plans (Preliminary) April 14, 2000 7. 90% Complete Construction Plans May 26, 2000 8. Easement Documents. June 9, 2000 9. Submit Request for Approval to USAGE (404/10) June 16, 2000 10. 100% Complete Construction Plans July 7, 2000 11. Advertise for Bids When Directed by OWNER after Completion of Plans 12. Request for LOMR from FEMA Upon completion of construction -Assumes timely receipt of Permission Letters"from affected property owners 9 ELLIOTT AND HUGHES, INC. ENGINEERS/PLANNERS Elliott and Hughes, Inc. was established under the laws of the State of Texas as a professional corporation in 1974. Prior to incorporation, the company operated under the name of Elliott Engineering Company, which was formed in 1964. The two principals and sole stock holders in the corporation are Walter A. Elliott, Jr., P.E. who serves as President; and David C. Hughes, Jr., P.E. who serves as Secretary-Treasurer. The firm has maintained its office in Euless since incorporation. With respect to the principal engineers, Mr. Elliott received his Bachelor of Science degree in Civil Engineering from Texas A & M University in 1955, and was registered as a professional engineer in the State of Texas, with a specialty in civil engineering in 1959, and as a Registered Public Land Surveyor, Texas, in 1982. His combined total experience, both with Elliott and Hughes and other firms, totals forty-four (44) years. Mr. Hughes received a Bachelor of Science degree from Texas Tech University in 1964, was registered as a professional engineer in the State of Texas with a civil engineering specialty in 1971. His combined experience, both with Elliott and Hughes and other firms, totals thirty-five (35) years. One of the above principals serves as the project engineer and responsible party on any project for which Elliott and Hughes has been commissioned to provide engineering services. The firm has, since its inception, been heavily involved in the development of site grading and paving plans for various residential,commercial,institutional, and industrial projects; flood and drainage studies; and design and construction plan preparation for public water, sanitary sewer, street paving, storm sewer and storm water management facilities. We have provided professional civil engineering services directly for the Cities of Hurst, Euless, Bedford and Arlington; and have performed work for governmental, quasi-governmental and private entities in all of the above cities in addition to the Cities of Grapevine, Colleyville, Haltom City, North Richland Hills, Keller, Grand Prairie, and Irving. CITY OF NORTH RICHLAND HILLS Department Public Works Department Council Meeting Dale: 12/13/99 PAY 99-008 Subject: Approve Final Pav Estimate No. 15 in the amount of Agenda Number. $61,162.38 to J.L. Bertram Construction & Engineering, Inc. for Hightower Drive, Sections A2 and B — Paving and Drainage Improvements This CIP project was awarded by Council on 1/12/98, PW 98-01, for$1,266,752.69 to J.L. Bertram Construction & Engineering, Inc. Final payment will make the contractor's total earnings on the project $1,223,247.66, which is $43,505.03 under the contract amount. The reasons for the savings are associated with unused storm drainage items such as temporary pavement replacement, extra storm drain pipe, and erosion control. The contractor substantially completed this project before the revised contract completion date of April 29, 1999. The contractor has spent the past several months completing activities outside of the street. These activities included work in the parkways, such as sidewalks, fence relocations, landscaping improvements to private property (per agreements signed during right-of-way negotiations) and cleanup operations. The project is now totally complete with all final adjustments. Recommendation. To approve final payment in the amount of $61,162.38 to J L. Bertram Construction & Engineering, Inc. for Hightower Drive, Sections A2 and B, Paving and Drainage Improvements. Finance Review Source of Funds. 1 Account Number 20-01-06-6000/20-01-07-6000 Bonds(GO/Rev.) `/t_ 4,) Sufficient Funds Available Operating Budget �.v� l2.w�.�t� Finance Director Other _ , / �� ilia""""""___ ... ___ ry De;.:�1�-pt H:ad Signature y Manager Sig e (!` Page 1 of _ Iu 1 KNOWLTON-ENSH-FLOWERS, INC. CONSLLTING ENGINEERS / FoGLIrt Worth-Dallas November 29, 1999 Mr. Gregory W. Dickens, P.E. City of North Richland Hills 7301 N E Loop 820 North Richland Hills, Texas 76180 Re: 3-389, CITY OF NORTH RICHLAND HILLS HIGHTOWER DRIVE, SECTIONS "A2" & "B" PAVING AND DRAINAGE IMPROVEMENTS CONTRACTOR'S ESTIMATE NO. 15 & FINAL Enclosed is one (1) copy of contractor's Partial pay Estimate No 15 and Final, dated October 26, 1999, made payable to J.L. Bertram Construction & Engineering, Inc., in the amount of $61,162.38 for materials furnished and work performed on the referenced project as of October 18,1999 The quantities and condition of the project have been verified on-site by your representative, Mr. Scott Walker, as indicated by his signature on the estimate dated, October 19, 1999, and we have checked the item extensions and additions. The following is a tabular summary of the final project status: CONSTRUCTION THIS TOTAL CONTRACT PERC CATEGORY MONTH EARNINGS AMOUNT COMPL. Paving $36,937 27 5738,745 32 $742,237.38 99 53% Drainage 13,444.75 268,89501 299,70023 8972% Water 3,977_48 79,549.74 98,003 82 81 17% Sewer 4,985 86 99,717 19 90,470 86 110 22% Off-Site Drain 1,817 02 36,340 40 36,340 40 100 00% TOTALS $61,162 38 $1,223,247 66 $1,266,75269 9657% 'Completion Time 300 300 100 00% Substantially complete before revised contract completion date of April 29, 1998, with appropriate credit give to Contractor for delays beyond his control Contractor earnings total $1,223,247 66, which is $43,505.03 under the construction contract amount of $1,266,752.69. A construction project status report is enclosed which shows the difference in the as-built versus originally estimated quantities of construction Most of the project savings are associated with unused storm drainage items such as temporary pavement replacement, extra storm drain pipe, erosion control, and contingency funds. 1901 CENTRAL DR , SUITE 550•BEDFORD,TEXAS 76021-5826•817/283-6211 •METRO 817/267-3367• FAX 817/354-4389 November 29, 1999 3-389, CITY OF NORTH RICHLAND HILLS HIGHTOWER DRIVE, SECTIONS "A2" & "B" PAVING AND DRAINAGE IMPROVEMENTS CONTRACTOR'S ESTIMATE NO. 15 & FINAL The contractor has submitted letters dated December 1, 1998, and November 17, 1999, requesting a 150-day extension in contract completion time due to delay factors beyond his control. Copies of these letters are attached. Most of the delays to the Contractor were due to conflicts he encountered with SWB underground cable relocations which took longer than anticipated If approved, the 150 calendar day extension would change the contract completion date from November 29, 1998, to April 29, 1999. We understand that the project was substantially complete in March, 1999, and the roadway was open to traffic, therefore, in accordance with the provisions of the construction contract, no liquidated damages were incurred nor should they be assessed. Additional activities performed by the Contractor since the revised contract completion date included work in the parkways such as sidewalks, fence relocations, landscaping Improvements, and clean-up operations. The two year period of maintenance begins on this date and will terminate on November 29, 2001. The maintenance obligation includes repair of storm drain lines, water lines, sanitary sewer lines, breaks or stoppage resulting from improper embedment, compaction, backfill or poor workmanship. The maintenance obligation also includes sealing of pavement cracks, repair of pavement buckling or other failures, along with failure of all concrete flatwork and other concrete structures. In the absence of any negative comments concerning the condition of this project, and after an Affidavit has been furnished by the Contractor affirming that there are no outstanding claims against the Contractor associated with this project, then we recommend that this final partial payment, in the amount of $61,162.38 , be made to J.L. Bertram Construction & Engineering, Inc., 1007 Harrison Avenue, Arlington, Texas 76011. Plea - all if you have any uestions concerning this project. • G 'W. -=_- RICHARD W. ALBIN, P.E., Vice President RWA/ra/Final.doc Enclosures Cc: Mr. Mike Curtis, P.E., Assistant Director of Public Works Mr. Scott Walker, City Inspector Mr. James G. Humphrey, J L. Bertram Construction & Engineering, Inc. Knowlton-English-Flowers, Inc 11/30/99, Page 2 of 2 Nov- 16-99 11 .40A J. L - BERTRAM CONSTRUCTION 2613044 P.01 I. L. BERTRAM CONSTRUCTION & ENGINEERING, INC. W07 Harnson Avenue.Arlington, Texas 76011 Metro (817) 261-2991 Fax (817) 261-3044 December I. 1998 -- Post-ir Fax Note 7671 Date I'1 � 1/a�SF Mr Fred Durko T I\142n CA)07t 5 FT"' Nll.kl City Inspector WNW Co City of North Richland Hills Phone" Ph""• 7301 NE Loop 820 ra:a Pax* North Richland Hills,Texas 76180 Fred As we have discussed on prior occasions, the allotted time for completion of the Hightower protect is nearly at an end We have made great progress in the project in the last few weeks I realize that time extensions should be asked for within seven days of whatever delays progress, but up until recently I felt we might get very close to being completed in the original allotted time At the preconstruction meeting existing franchise utilities were discussed and the feeling was that there was nothing in the way that would hinder this project being completed on time We were able to do the off-site channel work before we found conflicts between our work and the utilities As you recall, phone cables were relaid from one end of the project to the other and it seemed to take forever for power poles to be set,wire transferred and the old poles pulled We maintained constant communication over the situation and monitored the progress When Jackson Construction moved in, we were still having to modify our construction plan and schedule to work around the phone company Approximately 150 days went by before we were able to do any work Because we were unable to progress in the manner in which we anticipated, Jackson's progress was slowed, which in turn affected our excavator. (,eon Cole Since we have been able to work, I feel that we have progressed very quickly We ask that you consider extending our time by 150 days though it may not all be needed to bring us back to the amount of days that were onginally set up for us to complete the work Thanks for your consideration Sincerely, 1 ' v n a llam Mike Carter General Superintendent MC lo Comte".Paving • 4sphalt Paving•Asphalt Sale, • Underground Villain • Trucking •Aravannn J. L. BERTRAM CONSTRUCTION & ENGINEERING, INC. 1007 Harrison Avenue, Arlington,Texas 76011 I�: I, 1 it d !I ';C, It .detro (817) 261-2991 Fax (817) 261-3044 i MO'4 tS 1980 November 17, 1999 1 Mr. Mike Curtis NRH PUbIIC Works �� City of North Richland Hills 7301 NE Loop 820 North Richland Hills, Texas 76180 Re. Hightower Dear Mike: As you are aware, the final estimate for Hightower has been submitted to you for approval and final payment. I feel at this time I need to address what the causes of the long delays on the project are You will recall that in December of 1998 I sent a letter to project inspector Fred Durko asking for 150 day time extension on the project I never received any response to this letter. At that time there was no reason to believe that this project would not be completed and finaled by April 1999. The project was substantially complete by that time. After the paving was completed the process of installing fences began This became a virtual nightmare. Almost every homeowner wanted something different than the plans allowed for. The school fence became a replace with new fence instead of relocate and replace. The fence contractor was not prepared to put up fence and then remove and replace them with others. The fence at the school became a major issue and was not resolved until after school began in September. One fence that did not show to be removed was removed and replaced after a large amount of grading was done in their yard We feel that we responded to everything that the City asked of us. One problem we had was the project inspector quitting in midstream and leaving Scott Walker to finish the project This has been one of the most difficult projects to work on that I have ever encountered. It seems from pre-construction meetings there was never a good establishment of what was to happen on this project. There were too many decisions being made in the field. Sometimes this would help but now it seems to have hurt in the long run. I feel that if you look at Douglas Lane you will get a better idea about how a job should be built There were utility conflicts on this job too,but we were able to work around most of them and even took matters into our own hands at times We probably lost 60 days due to utility conflicts but made up for most of those days. At the time the fence problems started, Fred Durko,at that time City Inspector, said that he would no longer count days due to the conflicting ideas concerning the fences. You and I and Jim Humphrey had many conversations about these fences. Scott Walker took over the project during this time and was most helpful in these matters. In a nut shell, this project seemed to be poorly planned from the beginning, not from the City but from outside parties(franchise utilities,vague plans, homeowners' demands and loss of the inspector). We feel Concrete Paving • Asphalt Paving • Asphalt Sales • Underground Uuhtie• • Trucking • Excavation that we cooperated in every way and made the efforts to get the project finished on time If any other information is required, please contact me 1/41N-f-°2 D Mike Carter General Supenntendent MC to CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date. 12/13/99 Subject Public Hearing to Consider Proposed Amendments to the Agenda Number PZ 99-37 Zoning Ordinance No. 1874, adding a Neighborhood Commercial Zoning category and amending all sections of the Ordinance as necessary. Ordinance No. 2439 RECOMMENDATION: The Planning and Zoning Commission recommended approval of the amendments at their public hearing on December 9, 1999. by a vote of 5-2. See the attached minutes To approve of PZ 99-37 for the addition of the Neighborhood Commercial District and other associated amendments to Zoning Ordinance 1874 as drafted in Ordinance No. 2439. Finance Review Source of Funds Account Number Bonds (GO/Rev ) Sufficient Funds Avanaoie Operating Budget Or/ler Finance Director D artmkft Head Signature City Manager Signature \\NRH CITY HALL2\VOL1\DATA\PZ\Cases\PZ Cases PZ 99-37-43 Neighborhood Commercial doc Page 1 of 1 DRAFT COPY 14. PZ 99-37 PUBLIC HEARING TO CONSIDER AMENDING ORDINANCE 1874, ZONING REGULATIONS, ADDING A NEIGHBORHOOD COMMERCIAL ZONING CATEGORY AND AMENDING ALL SECTIONS OF THE ORDINANCE AS NECESSARY. APPROVED Ms. Ratcliff stated that this case involves proposed amendments to the Zoning Ordinance and, if approved, will require an amendment to the Land Use Plan. Mr. Johnson gave a PowerPoint Presentation and explained that on May 10, 1999, City Council heard a request to rezone a property located at 4909 Strummer Drive from R1 residential to LR Local Retail. After discussions, Council directed staff to initiate a zoning change directed at the specific properties located on the west side of Strummer Drive. After five workshops with the Planning and Zoning Commission that included input from residents of the neighborhood, staff has refined a proposal to offer low-impact commercial use of these properties and other similar areas of the city. The proposal includes the creation of a new zoning category called Neighborhood Commercial, and within any neighborhood commercial district, the creation of overlays with requirements specific to the existing conditions of a particular neighborhood PZ 99-37 is the proposal to add the Neighborhood Commercial zoning category to the Zoning Ordinance. This particular amendment has no direct impact on Strummer Drive or any other property in the City, other than giving property owners the option to request a zoning change to Neighborhood Commercial The category is designed to allow staff and the Commission the flexibility to add different requirements to each individual zoning request through the use of overlays. There would be several requirements common to all neighborhood commercial districts. Attached please find the draft ordinance that lays out the criteria for the Neighborhood Commercial zoning category Should this be approved, amendments would have to be made to the landscaping and sign regulations to add the new district Staff recommends the Planning and Zoning Commission approve PZ 99-37 creating a zoning category designated NC—Neighborhood Commercial and amending Ordinance 1874, Zoning Regulations as applicable. Chairman Bowen opened the public hearing. Seeing no proponents and no opponents, the public hearing was closed. P 8 Z Minutes 2 12/09/99 DRAFT COPY Mr. Tolbert stated that he likes the concept of the district and believes certain areas of the City would benefit from a district like this Mr. Lueck stated that he agreed with Mr. Tolbert and could foresee several areas in the City potentially going in the same direction. Messrs. Blue and Laubacher are opposed to the proposed district, explaining that they believe it would deteriorate the City. They stated they could not support it. Messrs Nehring and Welch were also in favor of the proposed district for certain areas of the City, in certain situations. Mr. Lueck, seconded by Mr. Nehring, moved to approve PZ 99-37. The motion carried with a vote of 5 — 2. Messrs. Bowen, Lueck, Nehring, Welch & Tolbert were in favor of this request. Messrs. Blue and Laubacher were opposed. P 8 Z Minutes 3 12/09/99 • CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date: 12/13/99 Subject Appeal Public Hearing to Consider Proposed Amendments Agenda Number: PZ 99-38 to the Zoning Ordinance No. 1874, Article 5, Special Purpose District Regulations by adding Section 560, Neighborhood Commercial Overlay#1 providing design and operating criteria for properties zoned NC Neighborhood Commercial and known as Lots 2-11, Block D, Richland Oaks Addition. Ordinance No. 2440 RECOMMENDATION: The Planning and Zoning Commission recommended denial of the proposed amendments at their public hearing on December 9, 1999 by a vote of 7-0. See the attached minutes. To appeal the Planning and Zoning Commission's recommendation and approve of the proposed amendments for the Neighborhood Commercial Overlay #1 in PZ 99-38 and Ordinance 2440. Finance Review Source of Funds. Account Number Bonds (GO/Rev ) Sufficient Funds Avauaoie Operating Budget of •r Finance Director Dep-rt me lead Signature City Manager Signature ■NRH CITY HALL2NOL1\DATA\PZ\Cases\PZ Cases\PZ 99-3843 Strummer Overlay dog Page 1 of I DRAFT COPY 15. PZ 99-38 PUBLIC HEARING TO CONSIDER AMENDING ORDINANCE 1874, ARTICLE 5, SPECIAL PURPOSE DISTRICT REGULATIONS BY ADDING SECTION 560, STRUMMER DRIVE OVERLAY ZONE, PROVIDNG DESIGN AND OPERATING CRITERIA FOR PROPERTIES ZONED "NC" NEIGHBORHOOD COMMERCIAL AND KNOWN AS LOTS 2 — 11, BLOCK D, RICHLAND OAKS ADDITION. DENIED On May 10, 1999, City Council heard a request to rezone a property located at 4909 Strummer Drive from R1 residential to LR Local Retail. After discussions, Council directed staff to initiate a zoning strategy targeted at the specific properties located fronting the west side of Strummer Drive PZ 99-38 is the proposal to add the Neighborhood Commercial Overlay#1 to the Zoning Ordinance Although this amendment is specific to properties known as Lots 2-11, Block D, Richland Oaks Addition, Mr. Johnson explained that the owners of those properties still have to apply for a rezoning to the Neighborhood Commercial District for the criteria to apply. If the owner does not apply for rezoning, the property will remain conforming R2 Residential. Mr. Johnson presented the elements of the proposed overlay: • Ingress/Egress Requirements: Each parcel would be required to provide a twelve-foot 12' wide approach to their property and designed to provide future shared access with the adjacent property. • Screening Wall. An eight-foot masonry screening wall would be required to screen residential properties to the rear. • Landscaping Requirements. A five-foot buffer is required along the side property line where the ingress/egress does not exist. No pavement is allowed in the required buffer A ten-foot landscaped area shall be directly adjacent to the rear screening wall with one three (3") inch caliper tree planted every 30 linear feet. Landscaping requirements of Ordinance 2423 Landscape Regulations would apply when not in conflict with the overlay criteria. • Lighting Restrictions: fixtures located in the rear yard would be no taller than twelve feet and be fully shielded so that no light rays are emitted above the horizontal plane. No fixtures shall be located in the ten-foot rear-yard buffer area. • Hours of Operations: No businesses operating in the overlay would be open for business between the hours of 9.00 p.m. and 8'00 a.m P 8 Z Minutes 4 12/09/99 DRAFT COPY • Truck Restrictions: No vehicles over one and one-half ton capacity would be permitted to be parked on the premises overnight. Staff recommends that the Planning and Zoning Commission approve PZ 99-38 adding Section 560, Neighborhood Commercial Overlay#1 to the Zoning Regulations, Ordinance 1874. Chairman Bowen opened the public hearing and asked for proponents. Doug Gilliland, 4901 Strummer, thanked the Commission and staff for their patience through this long ordeal. He believes an overlay is the proper solution; however, believes there are elements in the suggested requirements that he is strongly opposed to, explaining that if these elements were left, then their goal would not be accomplished — stating they would actually be worse off. The items he specifically has a problem with in the proposed requirements included A The required 8' rear fence — he thinks 6' would be more marketable. A Required trees every 30' A Required 10' rear landscaping buffer A Opposed to a five-foot side yard buffer requirement A Believes the required front yard landscaping is excessive A Additional fire hydrant coverage that would be required with development Mr Gilliland would like to see the proposed ordinance adopted with amendments. Seeing no additional proponents, Chairman Bowen called for opponents. Mr. Harvey Greenwald, 5016 Strummer Drive, asked that everyone in the audience opposed to the rezoning of Strummer Drive stand. Approximately 13 people stood. Some of these included residents on the west side of Strummer Drive Mr Greenwald also distributed copies of surveys he had conducted that showed opposition to the rezoning of Strummer Drive. Mr. Greenwald would prefer Strummer Drive remain residentially zoned, stating that he would be willing to purchase the homes at $140,000 each and rent them out for the next 5 years. Additional opponents of this proposed ordinance included Don Wiley, 5116 Jennings John Stewart, 5008 El Dorado Alfred Stanford, 5101 Pearl Drive Robert Jones, 5024 Wyoming. Seeing no additional opponents, the public hearing was closed. P 8,7 Minutes 5 12/09/99 DRAFT COPY Mr Lueck stated that he does not believe this overlay district will work. He thinks it would work with 100% participation from the Strummer Dnve residents; not everyone on Strummer Drive is in favor of this request. Mr. Tolbert explained that he has worried over this case for some time now, explaining that while proper planning wasn't used during the initial development of the commercial side of Strummer Drive, a line must be drawn in the sand. He believes the residents should have been given more consideration in the original development and hopes this case should be used as a reminder for future commercial development so close to an established residential neighborhood He stated he could not support the request when the residents pushing for the request state they want it approved with revisions. Mr. Nehring agrees with Mr Tolbert, stating that the ordinance obviously needs further consideration since no one is happy with it as written. Mr. Laubacher stated that he did not feel comfortable allowing businesses inside an established neighborhood district. Messrs. Blue and Welch concurred with the Commissioners, stating that they could not support an ordinance that has such opposition from affected property owners. Chairman Bowen stated that he understands the hardship of the residents trying to sell their homes However, he stated that the changing of a few lots at a time won't benefit anyone. He doesn't believe enough area is involved to justify this change Mr. Blue, seconded by Mr. Lueck, moved to deny PZ 99-38. The motion carried unanimously. Ms. Ratcliff stated that staff will appeal the Commission's decision and that appeal will be heard by the City Council on December 13, 1999, as she had been directed to do. P 8 Z Minutes 6 12/09199 MEMORANDUM TO: CITY COUNCIL FROM: PLANNING INSPECTIONS DEPARTMENT-AR SUBJECT: REQUEST FOR AN APPEAL HEARING ON PZ 99-38 FOR PROPOSED AMENDMENTS TO THE ZONING ORDINANCE DATE: DECEMBER 10, 1999 CC: PLANNING AND ZONING COMMISSION Staff is requesting a hearing to appeal the Planning and Zoning Commission's recommendation to deny PZ 99-38 for the proposed amendments to Zoning Ordinance No. 1874 relative to Article 5, Special Purpose District Regulations for the addition of the Neighborhood Commercial Overlay #1 The Planning and Zoning Commission after much deliberation and input from the property owners on the west side of Strummer Drive and the surrounding residents voted to deny the request. Staff is requesting the appeal because City Council requested Staff and the Planning and Zoning Commission to develop a possible alternative commercial district that could be applied to the west side of Strummer Drive. The appeal hearing would give City Council an opportunity to review the proposal and to consider the draft language for approval These amendments will not rezone anyone's property. The amendments, if approved, would describe specific design standards for the commercial redevelopment of property on the west side of Strummer Drive An overlay is not required if someone wanted to rezone to the proposed Neighborhood Commercial. It is an option that can be used to develop design criteria to address issues that are particular to an area. , 7z (4 c_ 7g December 10, 1999 Mayor, and City Council Members, We own the property at 4909 Strummer Drive Please disregard the letter I posted on Dec 1 We are requesting your help. Please pass the appeal for the reclassification on Strummer Dr. It is time the city honored the promise first made in 1984. We were told we could rezone our properties , upon request , at the time of their sale. The city stated, because of the proximity of our property to the development out our front doors, we would be granted rezoning. We were against this development, but were told if we didn't prevent the development , our side of the street would be in granted a commercial zoning. M r. Welch, and Jo Ann Johnson acknowledged this promise earlier this year. We were again told the same thing when Herman Smith started his development We were told then , we would be phase 3. A member of the Planning and Zoning said there are winners and looser, and that we were loosers. We will not be loosers ! He stated that the promises made were not valid now I We have had our property values severly damaged We want to be compensated for our investments, and past agreements The lots 2 through 8 all have this in our front yards Mrs Sellers , on lot 2, Jim Laux on lot 3, Doug Gilliland on lot 4, Our lot , 5, Alan Newland on lot 6, Beverly and Ted Riley on lot 7, Joe MacCarthy on lot 8. We have lived with this problem day and night . We want to move on with our lives. The people who do not face this out their front doors, have n . what race ri have dealt with. The huge lights, the cleaning noises, fn ` t.,..•-."M U v _', sometimes 2;30 am. We called to have the cleaning st••.-'d at this hour i 1 i 1j, 1: :d Hr 11 I ii numerous times, to no avail, Regardless of what others have said, the trash is in excess. The West side of Strummer must be reclassified. We cannot afford to keep the structures maintained. Those at the North end of Strummer can stay residential. They have gotten up and stated repeatedly they have no problems with the change in quality of life. The reclassification should be no problem, if this is a fact. The restrictions that would be placed on our properties would give more protection to them, than we received from the previous developments. The Master Plan , which seems to be the cities Bible, evidently has the west side of Strummer as future commercial They have already zoned a lot on the South end of Strummer. The Planning and Zoning commitee , and others from the city cannot say they don't want to break up the residential area. The City did this years ago, when the development was started, and AGAIN, when they rezoned the lot on the West side of Strummer. WE REQUEST THE SAME OPTION, GRANTED TO THEM H The city intiated this reclassification to grant those of us wanting to move on with our lives to do so. Someone on the Planning and Zoning stated something as to this affect also. We want to be granted the same rights as were given at the South end of Strummer. You cannot discriminate against us. We are requesting you to be honorable, to help fulfill the promises made, starting with the Burt Collins development , and then the Herman Smith development. The Old Wests code has always been, Your word or a hand shake is as good as a contract. Please help us move on with our lives.. Thank You, 1 i £ tr Russell and Carrie Martz CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date 12/13/99 Subject. Consider the Request of Owen D. Long for a Replat to be Agenda Number: PS 99-22 known as Lots 1R, 2R, 3 & 4, Block 34, Fox Hollow Addition. This Property is Located at the northeast intersection of Holiday Lane and Mid-Cities Blvd. CASE SUMMARY Owen D. Long has submitted a Replat on Lots 1R, 2R, 3, and 4, Block 34, Fox Hollow Addition, which contains 5.3 acres. The proposed Replat is located at the northeast intersection of Holiday Lane and Mid-Cities Boulevard. The property is zoned C-1, Commercial and is designated Commercial by the Comprehensive Land Use Plan. Holiday Lane is a designated C4U on the Master Thoroughfare Plan. The designation requires a 68-foot ultimate right-of-way (Holiday Lane is currently constructed at 49 feet). From the centerline, the ultimate ROW requirement is 34 feet. The ROW distance shown on the proposed plat is 30 feet, four feet short of the Thoroughfare Plan requirement (See the attached memo from Kevin Miller, Assistant Public Works Director) Staff recommended the Planning and Zoning Commission require the right-of-way dedication per the Thoroughfare Plan The Commission felt that since the majority of Holiday Lane north of Mid-Cities Boulevard is not as wide as the Thoroughfare Plan calls for and the easement would also accomplish the same thing, they recommended approval. Staff does not have a conflict with this recommendation. RECOMMENDATION: The Planning and Zoning Commission at their meeting of November 11, 1999, recommended approval of PS 99-22 a replat to be known as Lots 1 R, 2R, 3 & 4, Block 34 Fox Hollow Addition by a vote of 6 to 0. With the approval, the Commission granted a waiver allowing the applicant to provide a five-foot utility and sidewalk easement in lieu of the additional four-foot of ROW. Conditions attached to the approval have been satisfied by the applicant. To approve PS 99-22 as recommended by the Planning and Zoning Commission. Finance Review _ Source of Funds Account Number Bonds (GO/Rev ) Sufficient Funds Avanacie Operating Budget o er } Finance Director en :C Tgf 4_.p'& - I epartml Head Signature 7 Manager Signatur: L\Cases\PS Cases PS 99-15-41-Davrd Carter Replat doc Page 1 of 1 DANA in - ( PATCH 4I116 - S[ �i Rd 84-A]8 R YAPND, PL C S J I ::iR I I ■ I 1 1 ..I. 5 _.L ,), :.9t TTwnzD I PS 99-22 .110- - I - � " I ! � ' Replat Request • „:a` ,.-- ..In r .'1H1 w •I Fox Hollow Addition • I SANDHURST LN N M V._ CHELMSFORD PL r, CONN1• CT` an AA A- i 1 1 1 I 1 0 -n = I AG r`y M _ R!q`p; \. _\ .� „ z - _ x 1j 46 e1 L �S Bl TUNBRIDGE OR on _ a 'I v \ ' G\t\ SANDHURST LN 5� ' o o . ``� \Q ;mi v‘,0•1_ _r i 1 1t ,\„ :// \ \ \i, ,\ - — - .. bR-4_D' ii � 4t: .wMT Hos�0. .ILL •�lti' - Z •R ' MLE D0. 11 -7-MF AP II' L , rv•RTx ( WATCH LIME - US Grid 84-42(1 Page CT ) ADOPTS RICHLAND HILLS 6. PS 99-22 CONSIDER THE REQUEST OF OWEN D LONG FOR A REPLAT OF LOLTS 1R, 2R, 3 & 4, BLOLCK 34, FOX HOLLOLW ADDITION. THIS PROPERTY IS LOCATED AT THE NORTHEAST INTERSECGTION OF HOLIDAY LANE AND MID-CITIES BOULEVARD. APPROVED Ms. Ratcliff explained that Owen D Long has submitted a Replat on Lots 1 R, 2R, 3, and 4, Block 34, Fox Hollow Addition, which contains 5.3 acres The proposed Replat is located at the northeast intersection of Holiday Lane and Mid-Cities Boulevard. The property is zoned C-1, Commercial and is designated Commercial by the Comprehensive Land Use Plan The following outstanding issue associated with this plat: 1 ROW DEDICATION Holiday Lane is a designated C4U on the Master Thoroughfare Plan. The designation requires a 68-foot ultimate right-of- way. From the centerline, the ultimate ROW requirement is 34 feet. Holiday lane is currently constructed at 24.5 feet. The distance shown on the proposed plat from the back of curb to the ROW line is 5.5 feet, 9.5 feet is required. (See the attached memo from Kevin Miller, Assistant Public Works Director.) The applicant is requesting a waiver from this requirement and proposes to provide a five-foot utility and sidewalk easement in lieu of the additional four-foot of ROW Staff recommends approval of the Replat of Lots 1R, 2R, 3 and 4, Block 34, Fox Hollow Addition with the following provided an additional four-foot of ROW for Holiday Lane be provided on the Plat prior to proceeding to City Council. Mr. Welch, seconded by Mr. Davis, moved to approve PS 99-22 subject to engineer's comments, waiving the 4 foot right of way dedication along Holiday Lane and allowing a sidewalk easement. The motion carried unanimously. P&Z Minutes 4 November 11, 1999 �..IV. u S1 ! 2S24954 P. 01 Owen D. Long and Associates, Inc. CONSULTING ENGINEERS October 25, 1999 Mr. Kevin B Miller, P.E. Assistant Public Works Director / Utilities City of North Richland Hills 7301 N.E. LOOP 820 North Richland Hills, Texas 76182-0609 Re: PS99-22 FOXHOLLOW ADDITION Block 34 Lots 1R, 2R, 3 & 4 . Final Plat & Construction Plans . North Richland Hills, Texas Dear Kevin; We have received a copy of your letter dated October 22, 1999 addressed to the Planing and Zoning Commission regarding the captioned Final Plat with construction plans . We have the following comments. Item 1 . we agree that drainage will have to be addressed prior to or at the time of building permits on lot 4. 2 . Holiday Lane was constructed from Mid-Cities Blvd. to Chapman Rd. . as a 49 foot street within a 60 foot R.O.W. with only 5 .5 feet from back of curb to the R.O.W. line. We are showing an additional 5 . 0 foot sidewalk and utility easement adjacent to the existing R.O.W. for the construction of a 4.0 foot sidewalk located 5 .5 feet off back of curb. Part of the area to the north to Chapman has the 4 . 0 foot sidewalk adjacent to back of curb. My request is to grant the 5.0 foot easement in lieu of the requested 4 .0 foot R.O.W. 3 . we agree with this comment . 4. We agree with this comment . 5 We agree with this continent as to the Tadlock Addition. 6 we agree with this comment. 7 . we agree with this comment, but request no additional R.O.w. be required, only the easement . 161S Precinct Line Road - Suite 106/Hurst,Texas 76054 /Phone (817)281-8121 - Fax(817) 281-4934 vwbn y Lone swssoc ' aces 81? 2814934 P• 02 8. The required signatures will be added to the Final Plat after approval and prior to filing. 9 . We agree with this comment. 10 . We agree if an additional street light is required, we will pay the cost for the installation. Additional continents on the marked up construction plans will be addressed and the marked up set will be returned to the Public Works Dept . If you have any further comments, Please give me a call. s/n Mark D. Long, P.E , // CITY OF N O RTH RICHLAND HILLS Public Works October 22, 1999 MEMO TO Planning & Zoning Commission FROM: h Kevin B Miller, Assistant Public Works Director/Utilities SUBJECT PS99-22; FOX HOLLOW ADDITION; Block 34, Lots 1R, 2R, 3 & 4; Final Plat We have reviewed the easement documents submitted to this office on October 21, 1999 The following items are for your consideration 1. DRAINAGE ANALYSIS Drainage improvements are required. The construction plans for the drainage improvements have been provided with the construction plans for the Tadlock Addition. The Tadlock plans have been approved subject to the Tadlock plat being filed. The drainage improvements will need to be under construction prior to building permits being issued for Lot 4. Approved site specific engineered grading plans are required for each lot prior to issuance of building permits. 2. ROW DEDICATION Holiday Lane is designated as a C4U on the Master Thoroughfare Plan. This designation requires a 66 foot ultimate right-of-way The ultimate right-of-way requirement is a total of 34 feet east of the existing centerline Holiday Lane is constructed as a 49 foot (back-of-curb to back-of- curb) street. The distance between the proposed ROW line and the back of curb is shown as 5 5 feet A minimum of 9 5 feet is required by the Subdivision Ordinance 3 UTILITY EASEMENTS Water mains along streets are typically located in the ROW If additional ROW is not dedicated, the 5' waterline easement will still be required as shown on Lot 4. 4. DRAINAGE EASEMENTS All storm drain improvements require a drainage easement. The Public Works Director has agreed to allow this plat to go forward without the offsite easements being filed. The onsite drainage easement for the Lot 4 improvements has been dedicated by separate instrument. The volume and page of this easement needs be indicated on the Fox Hollow plat prior to filing. 5. OFF SITE EASEMENTS The off site easements needed for construction of the storm drain and water line improvements will need to be acquired and filed prior to the start of construction px+n99228 P.O Box 820609-North Richland Hills,Texas •76182-0609 7301 Northeast Loop 820 - 817-581-5521 • FAX 817-656-7538 pwm99228, Page 2 6. DRIVEWAY SPACING A site plan indicating the location of the proposed driveway approaches has been provided. The minimum spacing for approaches is 500 feet. There are two drives proposed, the first is a joint approach between Lots 1R & 2R A second approach is proposed 295 feet east of the first The eastern approach is proposed as a joint approach between Lot 3 and the adjacent tract owned by Mr. Beard. Off site easements have not been provided by the Beard Family. The eastern approach may not be constructed until the required mutual access easement has been dedicated 7. BUILDING SETBACK The Building setback along Holiday Lane will need to be relocated if the additional ROW is dedicated. 6 SIGNATURES The appropriate signatures need to be added to the Owners Acknowledgment and Dedication on the Final Plat. In addition, the surveyor's seal and signature needs to be added to the mylar of the Final Plat. 9 SIDEWALKS Subdivision Regulations require sidewalks adjacent to all public streets. The sidewalks are to be located adjacent to the ROW line. The construction plans will need to be revised if the additional ROW is dedicated. 10. STREET LIGHTING Street Lighting is required by Section 1-06 of the Design Manual Streetlights are located in the median of Mid-Cities Boulevard Streetlights have not been shown as existing or proposed on the Fox Hollow plans. Any additional streetlights that may be required based on current ordinances, needs to be coordinated with Public Works and TU Electric. The developer will pay the cost for installation of any additional streetlights directly to TU Electric. There are a few comments regarding the engineenng and construction plans. These comments are recorded on a set of blueline construction plans previously returned to the Engineer CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date. 12/13/99 Subject Consider the Request of Kingsgate Corporation, to Replat Agenda Number PS 99-24 Lot 3, Block 2, Culp Addition, into Lots 3R and 6 — 12, Block 2. (This property fronts Northeast Parkway, Davis Boulevard, and Odell Street.) RECOMMENDATION: The Planning and Zoning Commission at their December 9, 1999 meeting recommended approval of PS 99-24 to Replat Lot 3, Block 2, Culp Addition into Lots 3R and 6 - 12, Block 2 by a vote of 7-0. See the attached minutes. To approve PS 99-24, to Replat Lot 3, Block 2, Culp Addition into Lots 3R and 6 - 12, Block 2. Finance Review Source of Funds Account Number Bonds (GO/Rev ) Sufficient Funds Avauaoie Operating Budget • h4- Finance Director ►� a ! tee_ iep.rtment 1-ad Signature City Manager Signature \W RH CITY HALL2\VOL1\DATA\PZ\Cases\PS Cases\PS 99-24-42 Culp Addition doc Page 1 of 1 DRAFT COPY 4. PS 99-24 CONSIDDER THE REQUEST OF KINGSGATE CORPORATION TO REPLAT LOT 3, BLOCK 2, CULP ADDITION INTO LOTS 3R AND 6 — 12, BLOCK 2. THE PROPERTY FRONTS NORTHEAST PARKWAY, DAVIS BOULEVARD AND ODELL STREET. APPROVED The applicant is requesting to replat one lot into eight lots along the north side of Northeast Parkway, the east side of Davis Boulevard, and the south side of Odell Street. The property contains a total of 17 563 acres and is zoned 1-2 Medium Industrial. Lot 3R, the largest lot with 4.149 acres, has frontage on Davis Boulevard and Northeast Pathway and provides access to Odell Street The applicant has made all the necessary revisions to the plat. The remaining comments noted by Public Works in the November 24, 1999 memo regard engineering and construction plans. Staff recommends approval of PS 99-24, to Replat Lot 3, Block 2, Culp Addition into Lots 3R and 6 - 12, Block 2, subject to the engineer's comments regarding engineering and constructions plans. Mr. Lueck, seconded by Mr Nehring, moved to approve PS 99-24 subject to engineers comments The motion carried unanimously. P 8 Z Minutes 1 12/09/99 CITY OF NORTH RICHLAND HILLS Department: Fire Council Meeting Date 12/13/99 Subject Authorizing Ambulance Rate Structure Revisions Agenda Number: GN 99-143 Ordinance No. 2437 The Fire Department and the Finance Department recently completed a review of the rate structure for ambulance fees charged by the City. The current rate structure for ambulance fees was last revised in January of 1994 and has remained unchanged since then The DMG Cost of Services study and final report identified opportunities to recover a greater percentage of our costs to provide the ambulance service. We currently recover approximately 81% of the costs to provide Advanced Life Support ambulance service transports. The cost of a transport is $366 according to the DMG study. The Fire Department conducted a survey of 29 agencies that provided Emergency Medical Service (EMS) ambulance transports regarding ambulance service fees. Responses were received from 27 of the agencies, 23 from municipal run EMS services and 4 from privately operated EMS systems The results of the survey showed an average base rate charged for residents of $293.50, compared to North Richland Hills resident rate of either $230 or $270, depending on hospital destination. The survey showed an average base rate charged for non-residents of $354, compared to North Richland Hills base rate for non-residents of either $345 or $405 depending on hospital destination Ten of the survey respondents charge a fee for mileage. This is a fee that Medicare permits to be charged by ambulance service providers The survey's overall average mileage fee charged was $5.50 per mile. North Richland Hills currently charges $4 00 per mile. Based on the DMG Study and the ambulance fee survey, the Fire Department and Finance are recommending a revision of the North Richland Hills ambulance rate structure. Approval of these recommendations would raise rates approximately 13% which is less than the rate of inflation since rates were last modified in 1994. Finance Review Source of Funds Account Number Bonds(GO/Rev) Sufficient Funds Avanaae Operating Budget J — Other Finance Drtecta • 4111 allik Depart nt H ee S9 nature 'ty Manager Si nat re CITY OF NORTH RICHLAND HILLS The Fire Department and Finance recommend revising the ambulance fee structure as follows. • The practice of charging two different rates depending upon hospital destination should be discontinued. • The Resident base rate should be set at $300. • The Non-resident base rate should be set at $405. • The mileage fee should be increased to $5.00 per mile. • The consumable supply charge shall remain at cost plus 15%. • Authorize the Finance Director to review and adjust ambulance fees annually in accordance with the DFW Consumer Price Index (CPI) for the preceding twelve months as established by the U.S. Department of Commerce. RECOMMENDATION: To Approve Ordinance No. 2437. ^Pry met/Mira n"...new r7-cu ORDINANCE NO. 2437 AN ORDINANCE AMENDING ORDINANCE NO. 1952 WHEREAS, the ambulance charges levied by the City of North Richland Hills to defray certain costs incurred by the City have not been revised in some time, and; WHEREAS, the cost to the City of North Richland Hills has risen substantially during that time. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of North Richland Hills that charges for ambulance service shall be levied in accordance with the following schedule: 1. Resident $300.00 2. Non-Resident $405.00 3. Mileage rate per mile to hospital $5.00 4. Consumables rate 15% add on to our actual cost ADJUSTMENT FOR CONSUMER PRICE INDEX The Director of Finance shall review all Ambulance fees annually and adjust fees by the increase in the DFW Consumer Price Index for the preceding twelve months as established by the U.S. Department of Commerce. This Ordinance shall be in full force and effect from the date of passage and approval: Passed and Approved this 13th day of December, 1999 APPROVED. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO CONTENT: avthstura4orqbi Department Head APPROVED AS TO FORM AND LEGALITY. Rex McEntire, City Attorney CITY OF NORTH RICHLAND HILLS Department. Administration Council Meeting Date 12/13/99 Subject Supporting House Resolution 1257, the Agenda Number GN 99-146 Transportation Fairness Act of 1999, in the United States Congress- Resolution 99-92 The Federal government has eliminated operating assistance to small transit operators in urban areas. The elimination of such operating assistance has greatly affected the operation of the Northeast Transportation Service (NETS) which provides on demand transportation to the elderly and people with disabilities in Northeast Tarrant County. Representative Martin Frost introduced House Resolution 1257, the Transit Fairness Act of 1999, in the United States House of Representative on March 24, 1999 to help correct this situation The purpose of HR 1257 is to amend Title 49 of the United States Code relating to the continuation of operating assistance for small transit operators in large urban areas. The bill authorizes the Secretary of Transportation to make funds available to small transit operators in urban areas where the elimination of such funding creates an undue hardship on the operator or could result in cuts in services or an increase in fares The City of North Richland Hills is the pass through agency for NETS funding and the operation of this service provides a benefit to our citizens. If passed by Congress, this bill would restore federal operating assistance to NETS allowing them to continue its service in our community. If the attached resolution is approved by the City Council, staff suggests that it be sent to Representative Frost, Representative Granger and Representative Barton to inform them of the Council's support of this legislation. Recommendation To approve Resolution No 99-92 supporting House Resolution 1257, the Transit Fairness Act of 1999 in the United States Congress Finance Review Source of Funds- Account Number Bonds (GO/Rev) Sufficient Funds Available Operating Budget Other Finance Director Department Head Signature I (City Manager Sit nat re RESOLUTION NO. 99-92 WHEREAS, Congress has found that small transit operators, including those in large urbanized areas, are usually more reliant on Federal operating assistance than large operators, and, WHEREAS, the elimination of operating assistance to small transit operators in large urbanized areas over the last four years has left said operators with little time to prepare and no resources to make up this gap in funding, and, WHEREAS, the elimination of Federal operating assistance to small transit operators has resulted in the elimination of the majority of funding provided to the Northeast Transportation Service (NETS) operated by the Northeast Tarrant County YMCA, and, WHEREAS, NETS provides transportation service on demand to elderly people and people with disabilities in Northeast Tarrant County, and WHEREAS, the elimination of Federal operating assistance could result in a cut in services or an increase in fares for NETS services, and, WHEREAS, the cuts in service or an increase in NETS fares would particularly impact the elderly and people with disabilities, and, WHEREAS, Representative Martin Frost has introduced House Resolution 1257 to be known as the Transportation Fairness Act of 1999, whose purpose is to amend Title 49 of the United States Code relating to the continuation of operating assistance to small transit operators in urban areas, and WHEREAS, House Resolution 1257, the Transit Fairness Act of 1999, authorizes the Secretary of Transportation to make funds available to small transit operators in urban areas where the elimination of said operating assistance will result in undue hardship on the operator, or significant fare increases or cuts in service, NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Richland Hills that: The City of North Richland Hills supports House Resolution 1257, the Transportation Fairness Act of 1999, and, BE IT FURTHER RESOLVED, by the Mayor and City Council of North Richland Hills that this resolution shall be sent to Representative Frost, Representative Granger and Representative Barton in the United States House of Representatives PASSED AND APPROVED this 13th day of December, 1999 APPROVED: Charles Scoma — Mayor ATTEST' Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY Rex McEntire —Attorney for the City CITY OF NORTH RICHLAND HILLS Department. Human Resources Council Meeting Date: 12/13/99 Subject: Approval of Compensation Plan Market Adjustment Agenda Number. GN 99-147 In 1996, Council adopted a resolution to attempt to compensate City employees at a market competitive level in order to retain and attract quality individuals. As part of this resolution, an annual survey of benchmark positions is conducted. Human Resources conducted a survey of the ten designated area cities using twenty-three benchmark positions from the Civil Service and Public Safety pay plans. Thirteen positions were selected from the Civil Service pay plan and all ranks (ten positions) of the fire and police pay plan were surveyed. The market analysis compared the benchmark positions from our pay plans against similar positions from other area cities. Comparisons were made on the midpoint of each benchmark position pay range. The analysis evaluated the percentage difference between the North Richland Hill's pay range midpoint and the average of the ten area city pay range midpoints for each benchmark position. The average percent difference for public safety and civil service pay plans was 2.64%. Adjusting this using the weighted formula detailed below, the increase recommended for all employees is 2.90% with specific public safety ranks receiving an additional 1.88% to 2.29%. The average additional increase to Public Safety ranks above entry is 1.47% The second factor in the market analysis is the Employment Cost Index (E.C.I.) for governmental entities average from September 1998 to September 1999. The E.C.I. For this period was 3.3%. Using these two figures, we are proposing the following weighted formula for the recommended adjustment to all employee pay plans: Percentage Category Multiplier Value 60% Market Difference X 2.64 1.58 40% E.C.I X 3.3 132 Combined Value 2.90% For purposes of budgeting, an estimated 2.8% was included in the 99-00 budget to implement the annual pay plan adjustment Although the recommended 2.9% modestly exceeds this amount, there are sufficient funds in the budget to provide for this increase. Recommendation: To approve a 2.90% market adjustment increase to all Employee Compensation Plans with ranks above entry in Fire and Police receiving additional market specific adjustments ranging from 1.88% to 2.29%. Implemention will be effective the first payroll period beginning January 1, 2000. Finance Review Source of Funds Account Number Various Bonds (GO/Rev) — Suffi ent Funds Available _ Operating Budget CIA,� p�`ZC • ct Othe ()rector i 1 Department He. • '1gnature ,?ry Manager Sig :tore Page 1 of 1 CITY OF NORTH RICHLAND HILLS Department Fire Council Meeting Date 12/13/99 Subject Authorize Purchase of Ambulance from Emergency Agenda Number PU 99-053 Vehicles of Texas The Fire Department runs two front line ambulances to provide our advanced life support emergency medical service. We maintain two reserve ambulances to use when these front line units have to be taken out of service for routine maintenance or repair. Additionally, we rely on the reserve ambulance to provide standby EMS service for various sports games at the new BISD Stadium and other venues There have been several times in recent months where we have had to borrow an ambulance from Keller because both our reserve units experienced mechanical failure. Both of our current reserve ambulances are over 10 years old and have over 140,000 miles One of these modular units has been damaged twice in accidents and the other unit is over 15 years old and has been remounted once. During the last six months we have experienced numerous mechanical breakdowns on these units. These two reserve ambulances have become breakdown prone and unreliable. City Staff has been exploring options for securing newer, more mechanically sound and reliable reserve units. A committee of Paramedics was formed to research the issue and bring forward potential alternatives Those alternatives have been studied and evaluated by the Fire Department Staff with input from the Fire Department mechanic. Remounting either of the existing modular units is not a cost-effective option We believe it best to contact other agencies, manufacturers and distributors to identify potential sound and reliable reserves. We have done this and a couple of realistic vehicles have been located. These are at D/FW Airport and Emergency Vehicles of Texas, located in North Richland Hills. Our bid for the D/FW Airport ambulance was not successful. Our other option was an ambulance at Emergency Vehicles of Texas. Emergency Vehicles of Texas has a "new" 1996 modular unit on a 1996 Ford F-350 chassis. This unit has never been registered or placed in service and has 1277 miles. The unit was ordered by another company that never took delivery of, or paid for, the unit. Emergency Vehicles of Texas representative's state that this vehicle will be covered by a 3-year/36,000 mile chassis warranty from Ford and a 2-year warranty on the medical module and electrical systems from Emergency One. Emergency Vehicles of Texas has submitted a proposal to sell the unit to the Ctty of North Richland Hills at a discounted price. Finance Review Source of Funds Account Number 510-7032-712 74-10 Bonds (GO/Rev ) Sufficient Funds Available / Operating Budget I_ 4 q L` - Other 1lU, U. 6D-3(7—C, Budget Director Department He Signet Pity Manager Sip nat e Page 1 of 2 CITY OF NORTH RICHLAND HILLS Staff is seeking authorization to purchase this 1996 modular ambulance from Emergency vehicles of Texas to serve as a more reliable reserve ambulance. This request for purchase was reviewed by the City Attorney and the purchasing department and it is their position that a "new" 1996 vehicle with a 3-year/36,000-mile warranty qualifies this ambulance as a single source item. A new comparable ambulance (1999 or 2000) would cost approximately $75,000 — $80,000. Sufficient Funds are available in the Vehicle Capital Replacement Account. Recommendation: To authorize the purchase of a 1996 ambulance from Emergency Vehicles of Texas in the amount of$55,000, and amend the 1999-2000 Budget by $55,000. CITY COUNCIL ACTION ITEM Page 2 of 2 BUDGET ADJUSTMENT FORM To. Department of Budget & Research Date 12/13/99 From: Fire Department REQUEST FUNDS TO BE MOVED FROM: Account# Description Amount 510-7032-740.94-40 Equipment Services Reserve ($55,000.00) REQUEST FUNDS TO BE MOVED TO: Account# Description Amount 510-7032-712.74-10 Motor Vehicles $55,000.00 REASON FOR TRANSFER: To move money from the Equipment Service Reserve to a capital account for the purchase of a $55,000 ambulance. Recommended By Approved By. Preparer Department Head Funds Available: Yes b/ L�1 No Budget Analyst �1 8 \el cl Date A "roved: Director of Budget & Research City Council' City Manager's Office Approval Required on Transfers Between Departments • CITY OF NORTH RICHLAND HILLS Department. Library Council Meeting Date 12/13/99 subject Purchase of Self-Service Checkout Equipment for Library Agenda Number PU 99-054 Self-service checkout equipment is a key component of implementation plans for our new Innovative Interfaces Millennium automation system. Self-checkout units offer library users an alternative to waiting in line to borrow library materials. Self Check equipment is similar in concept to ATM machines, and provides many of the same conveniences to customers It has added benefits to the library by reducing the workload on library circulation staff, and ultimately reducing the need for additional clerical staff positions Many libraries have found that a substantial percentage of their checkouts can be handled with Self Check equipment. If 25% of the checkouts currently handled by staff use Self Check, the labor savings will be equivalent to the annual workload for a full-time employee In its FY 1998-99 budget request, the Library proposed to address a serious problem with high circulation staff workloads by adding one Circulation Clerk position and installing Self Check equipment on the new automation system. Council approved the addition of a circulation clerk position, resulting in a reduction of the workload from over 60,000 loans per staff member to approximately 50,600 per FTE circulation employee We are now ready to implement the second phase of the plan by allowing library users to check out their own books Funds for the purchase of Self Check equipment were included in the original funding approved for the library automation system The implementation of our library automation system has reached the stage at which we can effectively implement self-checkout This will require two components 1. The software interface The Library negotiated a 26% discount on this interface during contract negotiations with Innovative Interfaces in the fall of 1998 The discounted price is $3,375 2 The Self Check equipment itself The equipment needed is a 3M Self Check Model 6210 3M is a sole-source supplier for this equipment For orders placed before the end of 1999, 3M is offering a discount of $4,300 off the list price of $28,300, making the cost $24,000, plus $100 shipping Recommendation Approve the purchase of the Self Check Model 6210 and the Innovative Interfaces Self Check software interface Finance Review Source of Funds Account Number 310-0000-601.79-00 Bonds(GO/Rev) — Sufficient Funds Available Operating Budget Other l U].-FC -t YK_,---Finance Director + /0 Q Department Head Signature i6rtv Manaaer Siagatt? r M 3 M TM Se1fCheck System • M o d e l 6 2 1 0 • The ultimate in 3M MATERIALS FLOW MANAGEMENT 1114 j • 3M Innovation 'a S L11I o c y VS ZS . 0 • -?8 c h A aa a Q ° " `''C ° E '0 O ° x . 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N .X o 0 0 6 oda A .2 U .6 1 a v 0 • M 2 ♦i 3MTM S ' System M o d e l 6 2 1 0 CALL FOR DETAILS SPECIFICATIONS ACCESSORIES i 3M systems fit easily into both existing Dimensions: 31.5"deep x 32"high x Printer paper: 3"wide x 3"diameter libraries and new construction plans. 22"wide(800mm x 813mm x 559mm) (80mm x 80mm) Experienced 3M staff can assist you in up front design, and 3M trained Keyboard: 7"deep x 1.5"high x 18" OPTIONS technicians will install the systems wide(178mm x 38mm x 457mm) (detachable, includes a mouse) •Print media,CD and integrated video for you. check-in Shipping weight: 218 lbs. (99 kg)—total For more information on the • Integrated magnetic stripe card reader packaged weight with monitor and pallet 3M SelfCheck system model 6210 •Up to four languages and 3M Materials Flow Management, Energy profile: g ua g contact your local 3M consultant at 100-120/200-240 VAC •Can be upgraded to read 3M Digital 1-800-328-0067,option 3.We offer a 50/60 Hz Identification tags complete range of solutions to help you 3.0/1.5 A boost productivity,improve patron service 200 watts and prepare your library for the future. Because nobody knows more about the Color: Gray ins and outs of library materials than 3M. Operating system: Windows® El Monitor: high-resolution, LCD flat-panel display _ ��i '+it Recommended table dimensions: height-30"(762mm) AM minimum width-50"(1370mm) i minimum depth-33"(635mm) i i - Printer: thermal, built into main 3M SelfCheck system model 6210 Video checkout unit: built into main 3M SelfCheck system model 6210 4ill DO Hommel wro sum 44 is ewt rta riaoucr Label on laser scanner Library Systems 3M Center,Building 225-4N-14 St.Paul,MN 55144-1000 i+ Printed in U.S.A 1-800-328-0067 " Copyright©1998,1999,3M IPC. In Canada 1-800-364-3577 40%Pre-consumer waste paper All rights reserved www.3M.com/library 10%Post-consumer waste paper 75-0500-2858-0 1 t 1 CITY OF NORTH RICHLAND HILLS Department: Public Works Department Council Meeting Date: 12/13/99 Subject Approve Interlocal Agreement concerning Cost Agenda Number: PW 99-028 Participation in Rufe Snow Drive Improvements, Section B (Fair Meadows Drive to High Lawn Terrace) between North Richland Hills and Watauga — Resolution No. 99-96 This interlocal agreement with the City of Watauga provides for the following: 1. NRH will enter into the Urban Street Program agreement with the State of Texas. 2. NRH and Watauga will split the paving, curb and gutter, drainage improvement costs 50/50 as well as the surveying, engineering and TxDOT administration costs. 3. Each City's utility adjustment and right-of-way acquisition costs will be paid for totally by that City. 4. NRH will finance Watauga's share of the costs over a 20 year period at 4.5% interest. The City of Watauga approved this agreement at their Council Meeting on November 15, 1999. The current cost estimate including minor right-of-way acquisition costs is $3,533,062. The estimated cost shares between the State, North Richland Hills, and Watauga are $1,792,294, $920,384 and $820,384 respectively. North Richland Hills' share is $100,000 more than Watauga because of utility adjustments. Additional funds to pay for Watauga's share of the costs will be included in the sale of certificates of obligation for street and drainage improvements in the year 2000. Watauga will pay back their share over a 20-year period starting after construction is complete. The first annual payment from Watauga will be made to North Richland Hills within 60 days of receiving a statement from North Richland Hills. Recommendation: To approve Resolution No. 99-96. Finance Review Source of Funds Account Number ST 9703/20-03-05-6000 Bonds(GO/Rev.) _ Sufficient Funds Available Operating Budget / / Other 4/l �-ev�-c-/ Finance Director •� � • Al" artme.Ihead Signature Thy Manager Sigure Page 1 of _ 21 5.09917 )6'3) Tuesday OIS No p'b wtlo-0119 4N1 tip map..ml PLOT rule_sn w bn_m..6ow.•hichbwn ..rit ew,,,.._______ .�__ . . ,..•,,.,..�^ Rufe Snow Dr. Section (B) - Street ,l -_"L n Improvements 4 • (Urban Street M Program) . I�—�sees . I . ,r L...o .e.-s ,. p 7 LI —.m_._ Qc,.....,. - - ..,. _ III�'� _ il i N � v._iv,—I'� ..,.....,— ..n-o ° . .. _ �., _� —.....000= .....00. .f -- W E it -> ---=-.r = - SAP 000 _ • -_ -_y ,.. .oa.000_ 9 0 .o . — __ 5 _ ; — = RICHLAND .,........ ._,..,.,,— .,,.''., - HILLS ..F ....-...,, - u "t"!"---; _--'_ ,.. . Project location Y• ' Rufe Snow Dr. .1 -' _ t� �� , 9 - —_-_ Section (6) z�42�i , - e Street pip .. ,..• S- v m nts -- - Program) c _ -. . O.p.rtm•nt of Information service.•Geographic Intorm.klon system.1 6161 GENERAL FUND STREET CAPITAL IMPROVEMENTS Rule Snow Drive Street Improvements(Urban Street Program) Fair Meadows Drive to High Lawn Terrace PROJFCT DFSCRIPT1ON This project will reconstruct the existing 60-foot asphalt roadway with new paving and concrete curb and gutter at the same width The project will begin at Fair Meadows Dnve and continues north to High Lawn Terrace The City applied for and received a grant(Urban Street Program)to help fund this section of Rufe Snow Onve The grant will require the street to be constructed to TxDOT standards This section of Rufe Snow Drive is located one-half in the City of Watauga and one-half in the City of North Richland Hills PROJFCT STATUS Beginning Ending Dd 2 Dalg Engmeenng 1/2000 6/2001 Construction 8/2001 8/2002 FINANCIAL DATA Change to 1999/2000 Total Funding Source Amount to 1999/2000 1999/2000 Revised Remaining Project Date Budget Budget Budget Budget Cost Urban Street Program Grant $0 $2000,000 ($20,706) $1,792,294 $0 1,792,294 G0 Bonds 537875 0 0 0 537,05 1999 G O Bonds 383595 0 0 0 383595 City of Watauga Participation 0 700000 120384 820384 0 820384 (FY 2000 Certificates of Obligation) _ Total $921470 $2700000 $2512,678 $0 $3,534,148_ Project Expenditures Engineering $30000 $300,000 $0 3300,000 $0 $330000 Right-of-Way 0 50000 0 50000 0 50000 Construction 0 3,241470 (87,322) 3,154,140 0 3,154,148 Total $30000 $3591,470 $3504,148 50 53,534,148 IMPACT ON OPFRATING BUDGFT Road maintenance and other operating expenses should be nominal dunng the first 5 to 10 years for this project Projected Annual 1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 Operating Impact $0 $0 $0 $0 $0 $0 RESOLUTION NO. 99-96 Be it resolved by the City Council of the City of North Richland Hills, Texas, that: 1. The Mayor is hereby authorized to execute the attached interlocal agreement with the City of Watauga concerning cost participation in street and drainage improvements on Rufe Snow Drive from Fair Meadows Drive to High Lawn Terrace on behalf of the City of North Richland Hills, Texas. Passed and approved this the 13th day of December, 1999. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVE AS TO FORM/ ND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: Grego lic ens, Public Works Director INTERLOCAL AGREEMENT STATE OF TEXAS § COUNTY OF TARRANT § THIS AGREEMENT is made and entered into by and between the City of North Richland Hills, Texas (hereinafter called "NRH") and the City of Watauga, Texas (hereinafter called "Watauga") both municipal corporations of the State of Texas,witnesseth: WHEREAS,NRH proposes to reconstruct Rufe Snow Drive from Fair Meadows to High Lawn Terrace to the same width that exists today; and WHEREAS,approximately one-half of the pavement to be reconstructed is within the city limits of Watauga; and WHEREAS,both NRH and Watauga want to improve this section of Rufe Snow Drive;and •WHEREAS,NRH has acquired a grant for this project under the Urban Street Program. NOW THEREFORE, for and in consideration of the mutual covenants, conditions, and promises expressed herein,the parties agree as follows: 1. NRH will enter into agreement with the State of Texas through the Texas Department of Transportation (TxDOT) under the Urban Street Program for reconstruction of this section of Rufe Snow Drive with concrete pavement at its existing width. 2. NRH will have its consulting engineer, Knowlton-English-Flowers, Inc. (KEF), prepare final plans and specifications for the proposed improvements in accordance with TxDOT requirements. 3. NRH and Watauga will share evenly the fatal,as-built costs for the project which is not reimbursed from the State except as modified below. Each party will pay one-half(Vi)of such costs. This will include paving, curb and gutter, and drainage improvements costs, as well as surveying, engineering and TxDOT administration costs. See Attachment#1 for preliminary cost estimate. The total cost to Watauga shall not exceed$820,384 without approval by City Council of the City of Watauga. NRH shall provide all related financial and cost documents to Watauga upon request. 4. All utility adjustment costs and right-of-way (ROW) acquisition costs will be paid by the respective City. My ROW acquisition costs on the west side of Rufe Snow Drive will be paid for by Watauga and NRH will pay for any ROW acquisition costs on the east side. NRH assumes all responsibilities in connection with its 16 inch water line on the east side of Rufe Snow Drive. 5. NRH and Watauga will each be responsible for one-half('/z)of the"contingency"or "miscellaneous allowance"amount. If this allowance is not used,one-half(%)the amount remaining will be credited back to each City's account for the project. The Watauga Director of Public Works shall have authority to approve expenditure of funds from contingency or miscellaneous allowance. Watauga shall not participate in any contingency or miscellaneous cost expenditure without authorization in writing by the Watauga Director of Public Works. 6. NRH will provide Watauga's Director of Public Works three days written notice of any meeting with KEF or TxDOT concerning this project so Watauga can attend and be represented. All plans and appropriate ROW documents will be reviewed and approved by Watauga's Director of Public Works prior to final approval by NRH. 7. NRH will finance Watauga's share of the total cost for this project over a period of up to twenty (20) years at an annual interest rate of four and one half percent (4.5%) with no prepayment penalties. 8. TxDOT will advertise,take bids, award, and inspect this project. 9. Watauga's first annual payment to be made to NRH within sixty (60) days of receiving a statement from NRH. Statement to be sent or delivered after NRH City Council approves final payment to the contractor for this project. 10. This Agreement shall become effective on the latest date of execution following and shall bind the parties,their successors and assigns. WITNESS OUR HANDS this the day of , 1999. CITY OF NORTH RICHLAND HILLS,TEXAS: By: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPR•"•ai AS TO F•9AND EGALITY: Rex McEntire, Attorney for NEE 2 CITY OF WATA GA,TEXAS: X11 Hector Garcia, Mayor Al1EST: Lai*Is 4.4.(.t2s.L. Nancy g.a gi.rws, CI Secretary APPRO 3 t AS TO FO AND LEG ITY: Mark On.. 'el City Attorney for City of Watauga 3 ATTACHMENT #1 KNOWLTON-ENGLISH-FLOWERS, INC. PRELIMINARY OPINION OF COST JOB NO: 03-393 OWNER: City of North Richland Hills ENGLISH DATE: October 14,1999 UNITS PROJECT DESCRIPTION: Rufe Snow Drive Reconstruction--Willow View to Fair Meadow Drive-TxDOT Urban Street Project Length of Project=3,700 L.F. TxDOT DESCRIPTION OF UNIT ITEM ENGL. TOTAL UNIT NO. UNIT QUANTITY PRICE _ COST Preparing Right of Way 100 STA. 37.00 1,930.00 71,410 • Removing Concrete-Paving 104 S.Y. 500 3.00 1,500 • Removing Concrete-Medians 104 S.Y. 10 6.00 • 60 Removing Concrete-Sidewalks 104 S.Y. 3,200 12.00 38,400 Removing Concrete-Driveways 104 S.Y 520 11.00 5,720 Removing Concrete-Ret.Walls 104 S.Y. 100 6.00 600 Removing Concrete-Curb and Gutter 104 L.F. 9,200 7.40 68,080 • Excavation-Roadway 110 C.Y. 10,200 5.40 • 55,080 Embankment-Density Control 132 C.Y. 1,020 4.65 4,743 • Furnishing and Placing Topsoil,4-Inch Thick 160 S.Y. 10,200 1.00 10,200 • Seeding for Erosion Control(Bermuda) 164 S.Y. 10,200 0.50 5,100 • Fertilizer(16-8-8) 166 TON 0.50 395.00 198 Vegetative Watering 168 MGAL 135 18.50 2,498 • Soil Retention Blanket 169 S.Y. 10,200 1.60 16,320 • Lime Treatment for Materials Used as Subgrade,8-Inch Thick 260 S.Y. 27,500 2.10 57,750 '' Lime Used for Lime Treatment 260 TON 550.00 98.00 53,900 i' Salv.,Hauling,and Stkpl.Rcl.Asph.Pavement,6-Inch Thick 305 S.Y. 26,750 2.20 58,850 • Prime Coat(Cutback Asphaltic Material) 310 GAL 13,200 1.95 25,740 I' Hot Mix Asphaltic Underlayment,Type"B"4-Inch Thick 340 TON 6,138 35.00 214,830 • Continually Reinforced Concrete Pavement,8-Inch thick 360 S.Y. 26,500 32.00 848,000 • Retaining Walls 423 S.F. 1,000 30 00 30,000 • Railing 450 L.F. 200 55.00 ' 11,000 I* DRAINAGE L.S. 1 100,000.00 100,000 Removing Old Structures 496 Each 10 1,500.00 15,000 Mobilization 500 L.S. 1 100,000.00 , .100,000 ;' Barricades,Signs,and Traffic Handling 502 Month 14 2,890.00 40,460 '* Portable Concrete Traffic Barrier(Move and Reset) 512 L.F. 3,700 4 30 15,910 I' Mono Curb,6-Inch 360 L.F. 9,200 3.00 • 27,600 • Concrete Driveways and Turnouts 6-Inch Thick 530 S.Y. 520 35 00 18,200 Concrete Sidewalks 531 S.Y. 4,100 27 00 110,700 Wheelchair Ramps 531 Each 50 760.00 38,000 Concrete Medians and Directional Islands 536 S.Y. 100 36.00 3,600 • ROADWAY ILLUMINATION L.S. 1 87,000.00 87,000 i' Aluminum Signs 636 S F. 150 11.00 • 1,650 !' Replacing Small Roadside Signs 648 Each 50 96.00 4,800 • Removing Small Roadside Sign Assemblies 649 Each 50 72.00 3,600 I' Work Zone Pavement Markings,solid 4-Inch wide 662 L.F. 5,100 0.55 • 2,805 ',' Reflectorized Pavement Markings,solid 8-Inch wide 666 L.F. 3,000 0.49 1,470 • Reflectorized Pavement Markings,solid 4-Inch wide 666 L.F. 1,000 0.21 210 I' Raised Pavement Markers 672 Each 480 3.00 1,440 ` Eliminating Existing Pavement Markings and Markers(4-Inch) 677 L.F. 2,000 0.62 1,240 ' Pavement Surface Preparation for Markings 678 L.F. 1,000 0.50 500 • TRAFFIC SIGNALIZATION Each 1 25,000 00 25,000 ' Storm Water Pollution Prevention Program L.S. 1 53,000.00 • 53,000 ',' Miscellaneous Allowance - 20% L.S. 1 446,432.60 446,433 +, REVIEWED&APPROVED: SUB-TOTAL CONSTRUCTION 2,678,596 TxDOT Administration Fees(9.5%Est.) 254,467 RIGHT-OF-WAY(Corner Clips) 50,000 UTILITY RELOCATIONS(Misc.) 200,000 S/G. R. Philipp Jr. ENGINEERING(Approx.12%) + 350,000 G.R.Philipp Jr.,P.E. TOTAL PROJECTED COST $3,533,062 FILE:J:\NRH\393\Tables\Rufe Snow-B.xls ,"TxDOT Items,= ,$2,240 367.; 80%Share $1,792,294 Balance = $1,740,768 Note: Difference in City's shares is in Utility Relocations. The$200,000 est.cost is Est.NRH Share= $920,384 split$150,000 for NRH and 550.000 for Watauga. Est Watauoa Share= $820,384 CITY OF NORTH RICHLAND HILLS Department: Public Works Department Council Meeting Date. 12/13/99 Subject: Approve Interlocal Agreement concerning Cost Agenda Number: PW 99-029 Participation in Rufe Snow Drive Improvements, Section C (High Lawn Terrace to Bursey Road) between North Richland Hills and Watauga — Resolution No. 99-97 This interlocal agreement with the City of Watauga provides for the following. 1. NRH and Watauga will split paving, curb and gutter, and drainage improvement costs 50/50. 2. Each city will pay for its own right-of-way and easement costs. 3. NRH will administer the project. 4. NRH will finance Watauga's project costs at 4.5% interest over a 20-year period. The City of Watauga approved this agreement at their Council Meeting on November 15, 1999. The current cost estimate including right-of-way acquisition costs is $687,000. North Richland Hills and Watauga's share are each estimated at $343,500. Additional funds to pay for Watauga's share of the costs will be included in the sale of certificates of obligation for street and drainage improvements in the year 2000. Watauga will pay back their share of the costs over a 20-year period starting after construction is complete. The first annual payment from Watauga will be made to North Richland Hills within 60 days of receiving a statement from North Richland Hills. Recommendation: To approve Resolution No. 99-97. Finance Review Source of Funds Account Number ST 9704/20-03-06-6000 Bonds (GO/Rev) Sufficient Funds Available Operating Budget ,F, Other Finance Director /7�J� Iii�� �Ll/C-"�j ( n,nt Head Signature •i Manager Sig atur Page 1 of 30 Jun 9710'11:39 Mondry GIS No 0001 AMLclp amlmap PLOT ruts an w sec c ert1 I \ Rote Snow Dr. Section (C) Street Improvements • .L r.-?mc E—` ¢— °UPSET_RD __� S ^ «.C�-��'t suRSEa:M0�tFr�SY:7. I, a I s. N W E i.. t.+x rEn\-- o[D .nL z- _o.D �n. nti..,.. x0LL0.1x N®RTH s. RICHLAND 2 HILLS Protect Location o t I Is ril ,p [e ra Rufe Snow Dr. 6 4�� p..= - Section ;(C) DC aS� Street : - -= - " °Ir• ' Improvements • r . i woo x-e000 0p I_ 0 Department of Inform sties 5arnus Oaognptc Inlormumn Systams 10151 GENERAL FUND STREET CAPITAL IMPROVEMENTS Rule Snow Drive High Lawn Terrace to Bursey Road PROJECT DESCRIPTION This project will reconstruct the existing 2-lane asphalt section of Rule Snow Drive between High Lawn Terrace and Bursey Road The new roadway section will be 5 lanes wide with the center lane being a continuous left turn lane The center lane being a continuous left turn lane Completion of this project will facilitate the commercial development of the adjacent area This section of Rufe Snow Dnve is located one-half in the City of Watauga and one-half in the City of North Richland Hills PROJECT STATUS Beginning Ending Date Date Engineenng 3/99 1/2000 Construction 4/99 1/2001 FINANCIAL DATA Change to 1999/2000 Total Funding Source Amount to 1999/2000 1999/2000 Revised Remaining Project Date Budget Budget Budget Budget Cost Unspecified Street Fund $0 $77217 $0 $0 $0 $77,217 G 0 Bands 266283 76,500 0 0 0 342.783 City of Watauga Participation 0 267000 0 0 0 267000 (FY 2000 Certificates of _ Obligation) Total $266,283 $420,717 $0 $0 $687000 Project Expenditures Engineenng $50000 $5.000 $0 $0 $55,000 Right-of-Way 0 136,000 0 0 136 000 Construction 0 496000 0 0 490000 Total $50.000 $637000 $0 $0 $687000 IMPACT ON OPERATING BUDGFT Road maintenance and other operating expenses should be nominal dunng the first 5 to 10 years for this project Projected Annual 1999/2000 2000/2001 2001/2002 2002/2003 2003/2004 2004/2005 Operating Impact $0 $0 $0 $0 $0 $0 RESOLUTION NO. 99-97 Be it resolved by the City Council of the City of North Richland Hills, Texas, that: 1. The Mayor is hereby authorized to execute the attached interlocal agreement with the City of Watauga concerning cost participation in street and drainage improvements on Rufe Snow Drive from High Lawn Terrace to Bursey Road on behalf of the City of North Richland Hills, Texas. Passed and approved this the 13th day of December, 1999. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPRO • S TO FORM AND LE ITY: f• / A .---/%9 Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: gib 4 Grego I Ricke s, Public Works Director INTERLOCAL AGREEMENT STATE OF TEXAS COUNTY OF TARRANT This agreement, made by and between the City of North Richland Hills, hereinafter called "NRH" and the City of Watauga, hereinafter called "Watauga", both municipal corporations of the State of Texas, witnesseth: WHEREAS, NRH proposes to reconstruct and widen Rufe Snow Drive from High Lawn Terrace to Bursey Road; and WHEREAS, approximately one-half of the pavement to be reconstructed is within the city limits of Watauga; and WHEREAS, both NRH and Watauga want to improve this section of Rufe Snow Drive. NOW THEREFORE, the parties agree as follows: 1. NRH will have its consulting engineer, Knowlton-English-Flowers, Inc. (KEF) prepare final plans, specifications, and right-of-way documents for the proposed improvements. 2. NRH and Watauga will split evenly the final, as-built cost for the project. Each will pay one-half (1/2). This will include paving, curb and gutter, and drainage improvements costs, as well as surveying and engineering costs. See Attachment #1 for preliminary cost estimate. 3. All utility adjustment costs and right-of-way (ROW) acquisition costs will be paid by the appropriate City. Any ROW acquisition costs on the west side of Rufe Snow Drive will be paid for by Watauga and NRH will pay for any ROW acquisition costs on the east side 4. NRH and Watauga will each be responsible for one-half (1/2) of the "contingency" or "miscellaneous allowance" amount. If this allowance is not used, one- half (1/2) the amount remaining will be credited back to each City's account for the project. 5. NRH will notify Watauga's Public Works Director of any meetings with KEF concerning this project so he can attend. All plans and appropriate ROW documents will be reviewed and approved by Watauga's Public Works Director prior to final approval by NRH. Rite Snow Dnve Interlace'Agreement#3 MO Lawn Terrance to Bursey Road November, 1999 Page 1 0/3 6. NRH will finance Watauga's share of the total cost for this project over a period of up to 20 years at an annual interest rate of four and one-half percent (4.5%) with no prepayment penalties. 7. NRH will advertise, take bids, award, and inspect this project. 8. Watauga's first annual payment to be made to NRH within 60 days of receiving a statement from NRH. Statement to be sent or delivered after NRH Council approves final payment to the contractor for this project. 9. This agreement shall become effective on the latest date of execution following and shall bind the parties, their successors and assigns. WITNESS OUR HANDS THIS day of , 1999. CITY OF NORTH RICHLAND HILLS, TEXAS By: Charles Scoma, Mayor Date: ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND .+b• TY: Jj c- Re ,f c riF , Att•rney for the City Rule Snow Dnve Interlace;Agreement#3 High Lawn Terrance to Bursey Road November, 1999 Page 2 ol 3 CITY OF WATAU A, TEXAS Hector Garcia, Mayor Date: :•/!,o o tth 05/97 ATTEST: rr La.1 Nancy$ M'ows, City Secretary Rute Snow Drive Intedocal Agreement#3 High Lawn Terrance to Bursey Road November, 1999 Page 3 of 3 KNOT ON-ENGLISH-FL016'ERS, INC. OPINION OF COST • (PRELIMINARY) JOB NO 3-393 DATE May 13, 1999 OWNER. CITY OF NORTH RICHLAND HILLS DESCRIPTION RUFE SNOW,SECTION"C- Page 1 BURSEY ROAD TO WILLOW VIEW DRIVE DESCRIPTION OF UNIT ITEM TOTAL UNIT NO UNIT QUANTITY PRICE COST Remove Curb 8 Gutter 1 L F 480 53 00 51440 00 Remove Existing Concrete nlwork 2 S F 2,778 0 50 1 389 00 Unclassified Street Excavation 3 C Y 1056 1000 30,56000 Controlled Density Embankment 4 CY 300 400 1 200 00 Saw Cuts 5 LF 252 300 75600 8"Thick Lime Stabilized Subgrade 6 S V 9991 250 24 977 50 Lime for Stabilized Subgrade 7 TONS 200 9500 19 000 00 MC-30 or MS-2 Prime Coat with Sand 8 S Y 9,991 0 20 1,998 20 r Thick Concrete Pavement 9 S Y 9 605 2800 268 940 00 6"Monolithic Curbs 10 L F 2.449 200 4,89800 Type"D"HMAC for Miscellaneous Uses 11 TONS 68 7500 5 100 00 6-Thick Concrete Driveways-Commercial 12 S F 500 400 200000 4-Thick Concrete Sidewalks 13 S F 9740 3 00 29 220 00 Wheelchair Fence Ramps 14 EACH 4 35000 1 400 00 Fe ire Fence Remove and Replace 15 L F 1.102 12 00 13 224 00 Wooden Stockage Fence Remove 8 Replace 16 L F 50 25 00 1,25000 Adjust Sanitary Sewer Manhole 17 EACH 4 30000 1,200 00 Adjust Water Valve 18 EACH 4 15000 60000 Top Soil,4"Thick 19 SY 1624 250 4 060 00 Solid Sodding w5t Augustine or Bermuda Grass 20 S V 1,622 500 00 1 000 00 SW 20 Signs 21 EACH 2 SW 20'Cast-In-Plate Curb Inlet 22 EACH 3 3.500 00 10 500 00 Std 15'Cast-In-Place Curt Inlet 23 EACH 1 3 000 00 3 000 00 Sid 10'Cast-In-Place Curb Inlet 24 EACH 2 2,50000 5 000 00 30'Dia (CI III)ASTM C-76 RCP 25 L F 36 8500 3 060 00 27'Dia (CI IIO ASTM 0-76 RCP 26 L 100 7500 7 500 00 24"Dia (CI III)ASTM C-76 RCP 27 L F 32 65 00 2 080 00 21'Dia (CI III)ASTM C-76 RCP 28 L F 120 6000 7 200 00 Drainage Trench Safety _ 29 L F 288 2 00 576 00 Erosion Control SLR Fence 30 L F 230 2 00 460 00 Storm nn Drain Tap 31 EACH 5 50000 3 000 00 Pavement Markin• Buttons _ 32 EACH 850 400 3 400 00 Barricades and Traffic Control 33 L S 1 2000000 20 000 00 Miscellaneous Paving Allowance 34 L S 1 15 000 00 15 000 00 SUBTOTAL IMPROVEMENTS 5500,672.70 Right-Of-Way(Per Mark Bradley) S F 77 715 1 75 I 5136000.00 REVIEWED&APPROVED SUB-TOTAL CONSTRUCTION COST 4500,672 70 672 70 Right-of-Way Engineenng Budget 50,323.3 l PROJECT MANAGER TOTAL OPINION OF COST (087 ono, FILE 0 wRYU91ENNIC21s 4r ACMAUTML C-W.pIC'k2tJ ' 10-1415 CITY OF • NORTH RICHLAND HILLS Department' Public Works Department Council Meeting Date 12/13/99 Subject: Approve Urban Street Program Agreement with the Agenda Number PW 99.030 State of Texas for the Reconstruction of Rufe Snow Drive from Fair Meadows Drive to High Lawn Terrace — Resolution No. 99-14 The City has been officially notified that we are to receive grant funding from the Urban Street Program for a section of Rufe Snow Drive from Fair Meadows Drive to High Lawn Terrace. The attached agreement specifies the portions that are eligible for the grant and the portions the City will be 100% responsible. Summarized below are key issues of the agreement. 1. This agreement will be between the City of North Richland Hills and the Texas Department of Transportation (TxDOT). The City of North Richland Hills will enter into a separate interlocal agreement with the City of Watauga for reimbursement of Watauga's share of the project. 2. North Richland Hills will be 100% responsible for all costs owed to TxDOT relating to the design, right-of-way, public hearings, environmental assessment, environmental mitigation (if necessary), sidewalks, driveways, and utility relocations and/or adjustments. 3. The Grant will pay 80% of the construction cost for the grading, base, pavement structures, and striping. The City will be required to pay the remaining 20% of these costs. 4. The plans will need to be designed and constructed in accordance to the Texas Department of Transportation design criteria. (Please note, this process is different from the City's standard design process and will be lengthy.) An interlocal agreement has been prepared by City staff and approved by the City of Watauga, outlining the responsibilities of each City. The interlocal agreement is also being presented to Council on this agenda for approval. The table below summarizes the cost of this project. Funding Source Total Cost Urban Street Program North Richland Hills Watauga $3,533,062 $1,792,294 $920,384 $820,384 Finance Review Source of Funds Account Number 320-0000-603 79-00/ST 9703 Bonds (GO/Rev ) _ Sufficient Funds Available 9r-2U-03-U0S Operating Budget Other 45 J lit -finance Director / i f,l, = - '. #7 � aTi =. Roils ANL D=•a m t He.d Signature ? "'Pity Manager Signe re Page 1 of 2 CITY OF NORTH RICHLAND HILLS North Richland Hills will be required to pay $100,000 more than Watauga due to additional utility adjustments The City has $921,000 budgeted for this section of Rufe Snow Drive. If the City elects to execute this agreement we will be obligated to complete the project in accordance with the terms of the agreement. Upon execution the City will need to remit a check in the amount of $14,400 to the Texas Department of Transportation. This amount is based on 3% of the local participation. The funds will be utilized by the State to review the engineering documents. Sixty (60) days prior to the date set for receipt of the construction bids (estimated to be May, 2001), TxDOT will notify the City that it's financial share for the construction is required. At that time, the City will be required to submit payment to cover North Richland Hills' and Watauga's share. The City of Watauga is not obligated to pay TxDOT any funds. If after execution of the agreement the City elects to terminate the project, we will be responsible for any eligible expenses incurred by the State that is attributable to the project. An estimated schedule for the project is shown below. TxDOT Agreements executed by City 12/1999 Engineering Firm Selected 1/2000 Begin Design 1/2000 Submit Environmental Assessment to TxDOT 4/2000 Receive Environmental Clearance from TxDOT 3/2001 End Design 5/2001 TxDOT to receive bids 7/2001 Begin Construction 8/2001 End Construction 8/2002 Recommendation: To approve Resolution No. 99-14. CITY COUNCIL ACTION ITEM Page of RESOLUTION NO. 99-14 WHEREAS, the City Council finds that the re-construction of Rufe Snow Drive from Fair Meadows Drive to Highlawn Terrace is a project which will benefit the City and its inhabitants; and WHEREAS, in order to participate in the Urban Street Program it is necessary to enter into the attached agreement with the Texas Transportation Commission. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager be, and is hereby, authorized to execute the attached Agreement No. 02-124 with the Texas Transportation Commission, as the act and deed of the City of North Richland Hills. PASSED AND APPROVED this 13th day of December, 1999. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROV D AS TO ; M • ND LEGALITY: A Re Mc ntire, City Attorney APPROVED AS TO CONTENT: � -%Al •it/._ Grego- . DfO^' s, Director of Public Works ATTACHMENT #1 KNOWLTON-ENGLISH-FLOWERS,INC. PRELIMINARY OPINION OF COST JOB NO 03-393 OWNER: City of North Richland Hills ENGLISH DATE: October 14,1999 UNITS PROJECT DESCRIPTION: Rufe Snow Drive Reconstruction-Willow View to Fair Meadow Drive-TxDOT Urban Street Project Length of Project=3,700 L.F. TxDOT DESCRIPTION OF UNIT ITEM ENGL. TOTAL UNIT NO. UNIT QUANTITY PRICE COST Preparing Right of Way 100 STA. 37.00 1,930.00 71,410 Removing Concrete-Paving 104 S.Y. 500 3.00 1,500 • Removing Concrete-Medians 104 S.Y. 10 6.00 • 60 • Removing Concrete-Sidewalks 104 S.Y. 3,200 12.00 38,400 Removing Concrete-Driveways 104 S.Y. 520 11.00 5,720 Removing Concrete-Ret.Walls 104 S.Y. 100 6.00 600 Removing Concrete-Curb and Gutter 104 L.F. 9,200 7.40 68,080 • Excavation-Roadway 110 C.Y. 10,200 5.40 55,080 ' Embankment-Density Control 132 C.Y. 1,020 4.65 4,743 • Furnishing and Placing Topsoil,4-Inch Thick 160 S.Y. 10,200 1.00 10,200 • Seeding for Erosion Control(Bermuda) 164 S.Y. 10,200 0.50 5,100 • Fertilizer(16-8-8) 166 TON 0.50 395 00 198 ' Vegetative Water:g 168 MGAL 135 _ 18.50 2,498 • Soil Retention Bh ket 169 S.Y. 10,200 1.60 - 16,320 ' Lime Treatment for Materials Used as Subgrade,8-Inch Thick 260 S.Y. 27,500 2.10 57,750 • Lime Used for Lime Treatment 260 TON 550.00 98.00 53,900 ' Salv,Hauling,and Stkpl.Rd.Asph.Pavement,6-Inch Thick 305 S.Y. 26,750 2.20 58,850 • Prime Coat(Cutback Asphaltic Material) 310 GAL 13,200 1.95 • 25,740 • Hot Mix Asphaltic Underlayment,Type"B"4-Inch Thick 340 TON 6,138 35 00 214,830 Continually Reinforced Concrete Pavement,8-Inch thick 360 S.Y 26,500 32 00 848,000 ' Retaining Walls 423 S.F. 1,000 3000 30,000 • Railing 450 L.F. 200 55.00 11,000" DRAINAGE L.S. 1 100,000 00 100,000 1 Removing Old Structures 496 Each 10 1,500 00 15,000 Mobilization 500 L.S. 1 100,000.00 100,000 • Barricades,Signs,and Traffic Handling 502 Month 14 2,890 00 • 40,460 ' Portable Concrete Traffic Barrier(Move and Reset) 512 L.F. 3,700 4.30 15,910 ' Mono Curb,6-Inch 360 L.F. 9,200 3.00 27,600 ` Concrete Driveways and Turnouts 6-Inch Thick 530 S.Y. 520 35.00 18,200 Concrete Sidewalks 531 S.Y. 4,100 27.00 110,700 Wheelchair Ramos 531 Each 50 760.00 38,000 Concrete Medians and Directional Islands 536 S.Y. 100 36.00 3,600 • ROADWAY ILLUMINATION L.S. 1 87,000.00 87,000 • Aluminum Signs 636 S.F. 150 11.00 1,650 • Replacing Small Roadside Signs 648 Each 50 96.00 4,800 • Removing Small Roadside Sign Assemblies 649 Each 50 72.00 3,600 • Work Zone Pavement Markings,solid 4-Inch wide 662 L.F. 5,100 0.55 • 2,805 • Reflectorized Pavement Markings,solid 8-Inch wide 666 L.F. 3,000 0.49 1,470 • Reflectorized Pavement Markings,solid 4-Inch wide 666 L F. 1,000 0.21 210 * Raised Pavement Markers 672 Each 480 3.00 1,440 • Eliminating Existing Pavement Markings and Markers(4-Inch) 677 L.F. 2,000 0.62 1,240 • Pavement Surface Preparation for Markings 678 L.F. 1,000 0.50 . 500 TRAFFIC SIGNALIZATION Each 1 25,000.00 25,000 • Storm Water Pollution Prevention Program L.S. 1 53,000.00 53,000 ' Miscellaneous Allowance - 20% L.S. 1 446,432.60 446,433 + REVIEWED&APPROVED: SUB-TOTAL CONSTRUCTION 2,678,596 TxDOT Administration Fees(9.5%Est.) 254,467 RIGHT-OF-WAY(Corner Clips) 50,000 UTILITY RELOCATIONS(Misc.) 200,000 S/G.R. Philipp Jr. ENGINEERING(Approx.12%) + 350,000 G.R.Philipp Jr.,P.E. TOTAL PROJECTED COST 53,533,062 FILE:1:'.N RH\393\Tables\Rule Snow-B.xls "JxDOT Items _ :$2,240,367 1 80%Share $1,792,294 Balance = 51,740,768 Note: Difference in City's shares is in Utility Relocations. The$200,000 est.cost is Est.NRH Share= $920,384 split$150,000 for NRH and$50,000 for Watauga. Est Watauoa Share= $820,384 Agreement No 02-124 CSJ 0902-48-931 Rufe Snow Drive From Fair Meadows Dr to High Lawn Terrace Tarrant County STATE OF TEXAS § 80% State 20% Local COUNTY OF TRAVIS § AGREEMENT URBAN STREET PROGRAM THIS AGREEMENT, is made by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State" and the City of North Richland Hills, Texas, acting by and through its authorized officials hereinafter called the "City" WITNESSETH WHEREAS, as shown in Exhibits "1" and "2" and "3", Texas Transportation Commission Minute Orders 104479, 104774, and 105322 established a program to assist local governments in major urbanized areas in rebuilding streets functionally classified as "collector" or higher; and WHEREAS, the City is a member of the North Central Texas Council of Governments, a Metropolitan Planning Organization established under the laws of the State of Texas. WHEREAS, the Metropolitan Planning Organization has approved the selection of the project; and WHEREAS, as outlined in Exhibit "3" contained therein, Minute Order 105322 establishes that the State's and the City's share of funding for the Urban Street Program for urbanized areas, and WHEREAS, such work performed by the City may, upon review by the State, require adjustments, modifications, or additions to the P.S.&E.; and WHEREAS, the State and the City desire the improvements to Rufe Snow Drive from Fair Meadows Drive to High Lawn Terrace, as shown in the attached Exhibit "A", to be hereinafter identified as the "Project", and WHEREAS, the City has offered to participate in the development and construction of the Projects by providing funding, preparing the design documentation, acquiring the necessary right- of-way, accomplishing utility adjustments and other necessary items required by the State, and TYPE"A" 12/14/98 Page 1 of 7 • WHEREAS, on the _ day of , 19_, the City Council passed Resolution No , attached hereto and identified as Exhibit "B", authorizing the City's participation in the development of the Project, and AGREEMENT NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto, to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows 1. CONTRACT PERIOD This agreement becomes effective upon final execution by the State and shall terminate upon completion of the Project or unless terminated or modified as hereinafter provided 2. SCOPE OF PROJECT A. The State and the City agree that the scope of the Project shall be limited to the scope authorized by the Texas Transportation Commission B The project will be designated a part of the State Highway System as a Metropolitan Highway for the limited purpose of constructing the roadways, however any existing city roads within the limits of the Project will not be designated or incorporated therein prior to the State's award of the construction contract. C. The City will continue to provide maintenance for all city roads within the limits of the Project until the State's award of the construction contract. 3.ACOUISITION OF RIGHT-OF-WAY The City shall perform necessary requirements to provide the desired right-of-way required for the construction of the Project The City will comply with and assume the costs for compliance with all the requirements of Title II and Title III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, Title 42 U.S.C.A. Section 4601, et seq., including those provisions relating to incidental expenses incurred by the property owners. Documentation to support such compliance must be maintained and must be made available to the State and its representatives for review and inspection 4. RIGHT-OF-WAY DESCRIPTION The City shall prepare right-of-way maps, property descriptions and other data as needed to properly describe the right-of-way which the City is to acquire and provide for the project Tracings of the maps shall be retained by the City for its permanent records 5. UTILITY ADJUSTMENTS/RELOCATIONS If the required right-of-way encroaches upon existing utilities and the proposed highway construction requires the adjustment, removal or relocation of such utility facilities, the City and/or its consultant will establish the necessary utility work The City will notify the appropriate TYPE "A" 12/14/98 Page 2 of 7 utility company to schedule their adjustments. The City shall be responsible for all costs associated with the adjustment, removal or relocation of such utility facilities, and such adjustment, removal or relocation shall be in accordance with applicable State law, regulations, policies and procedures. In the event additional utilities are required to be adjusted, removed or relocated during the construction of the Project, the City will be responsible for all costs associated with the additional utility work. 6. CERTIFICATION The City shall provide to the State forty-five (45) days prior to the construction contract let date, a certification that all right-of-way has been acquired, all environmental problems have been remediated, and all conflicting utilities have been adjusted to clear the proposed construction 7. ENVIRONMENTAL MITIGATION A. The City will be responsible for the mitigation and remediation of any environmental problems associated with the development and construction of the Projects. The City shall provide to the State written certification from the appropriate regulatory agency(s) or their designated representative that the environmental problems have been remedied The State will not let the construction contracts until all environmental problems have been remediated by the City B All costs associated with the remediation of the environmental problems shall be the responsibility of the City and/or the property owners. These costs will not be reimbursed or credited towards the City's financial share of the Project. 8. ENGINEERING SERVICES A. The City will prepare or cause to be prepared the preliminary engineering necessary for the development of plans, specifications and estimates (P.S.& E) Development of the preliminary engineering shall include environmental assessment and technical support for the public meeting and/or public hearing B The P.S & E. shall be developed by the City or its consultant in accordance with the State's latest Standard Specifications For Construction Of I-ighways. Streets And Bridges. The design will be in accordance with the latest AASHTO Green Book based on the facility type, traffic, etc. C. The City shall submit the completed P.S.& E to the State for review and approval. Should the State determine that revisions are required to the P S.& E., the City shall make the necessary revisions. The State will not let the construction contract until the P.S& E. have been approved by the State. 9. FUNDING RESPONSIBILITIES A The total estimated costs for the Project is $3340 000.00. B The estimated costs of the pavement items is $2.880.000.00. The City's share of the pavement items is twenty percent (20%), of the total cost of grading, base, pavement structures and necessary safety appurtenances The State's share is 80% of the pavement costs not to exceed a maximum of$2,400 000 00 without amendment. The City will be financially responsible for 100% of any non-pavement related costs associated with the Project, including storm sewers, curb and gutter, sidewalks and driveways, right of way, utility adjustments/relocation, any environmental mitigation and any other cost not paid for by the State. TYPE"A" 12/14/98 Page 3 of 7 C Upon execution of this agreement, the City will remit a check or warrant made payable to the "Texas Department of Transportation" in the amount of $14.400.00. This amount is based on three percent ( 3 %) of the local participation The funds will be utilized by the State to review the engineering documentation and other incidental costs D Sixty (60) days prior to the date set for receipt of the construction bids, the State will notify the City that its financial share for the construction is required. The City shall remit a check or warrant in the amount established by the State within thirty (30) days from receipt of the State's written notification to the address provided herein E In the event the State determines that additional funding is required by the City at any time during the development of the Project, the State will notify the City in writing of the additional amount The City will make payment to the State within thirty (30) days from receipt of the State's notification Upon completion of the Project, the State will perform an audit of the costs and any funds due the City will be promptly returned F. If after execution of the agreement, the City elects to terminate the project, the City shall be responsible for those eligible expenses incurred by the State which are attributable to the project. 10. INDIRECT COST RECOVERY PLAN The indirect costs will be in accordance with the State's Indirect Cost Recovery Plan which is $0 00 unless the project is terminated before completion at the request of the City 11. CONSTRUCTION RESPONSIBILITIES A The State shall advertise for construction bids, issue bid proposals, receive and tabulate the bids and award a contract for construction of the Project in accordance with existing procedures and applicable laws Any field changes, supplemental agreements or additional work orders which may become necessary subsequent to the award of the construction contract shall be the responsibility of the City and subject to the approval of the State. B. The State will supervise and inspect all work performed by the construction contractor and will provide such engineering, inspection and testing services as may be required to ensure that the construction of the Project is accomplished in accordance with the approved P.S.& E. C. Upon completion of the Project, the State will issue to the City a "Notification of Completion", acknowledging that the Project has been completed. Upon the City's receipt of the "Notification of Completion", the roadway will be removed from the State Highway System and will revert under the jurisdiction of the City. 12. MAINTENANCE RESPONSIBILITIES Upon completion of each of the Projects, the City will assume responsibility for maintenance of the completed facility. Should any manufacturer warranties be extended to the State as a result of this Project, the warranties shall be transferred to the City The State shall not be held responsible for honoring any warranty under this agreement. TYPE "A" 12/14/98 Page 4 of 7 13. OWNERSHIP OF DOCUMENTS Upon completion or termination of this agreement, all documents prepared by the City shall remain the property of the City All documents prepared by the State shall remain the property of the State All data prepared under this agreement shall be made available to the State without restriction or limitation on their further use 14. TERMINATION A This agreement may be terminated by any of the following conditions (1)By mutual written agreement and consent of both parties (2) By either party, upon the failure of the other party to fulfill the obligation as set forth herein. B The termination of this agreement shall extinguish all rights, duties, obligations and liabilities of the State and City under this agreement If the potential termination of this agreement is due to the failure of the City to fulfill its contractual obligations as set forth herein, the State will notify the City that possible breach of contract has occurred The City should make every effort to remedy the breach as outlined by the State within a period mutually agreed upon by both parties. 15. REMEDIES This agreement shall not be considered as specifying the exclusive remedy for any agreement default, but all remedies existing at law and in equity may be availed of by either party to this agreement and shall be cumulative. 16. INDEMNIFICATION To the extent permitted by law, the City shall indemnify and save harmless the State, its officers, employees, agents and contractors from all claims and liabilities due to the activities of the City, its officers, employees, agents and contractors performed under this agreement and which result from an error, omission or negligent acts of the City, its officers, employees, agents or contractors Additionally, to the extent permitted by law, the City shall save harmless the State, its officers, employees, agents and contractors from any and all expenses, including attorneys fees and court costs which may be incurred by the State in litigation or otherwise resisting said claim or liabilities which might be imposed on the State as the result of such activities by the City, its officers, employees, agents or contractors 17. AMENDMENTS Any changes in the time frame, character, agreement provisions or obligations of the parties hereto shall be enacted by written amendment executed by both the City and the State 18. LEGAL CONSTRUCTION In case one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provisions hereof and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein TYPE"A" 12/14/98 Page 5 of 7 19. COMPLIANCE WITH LAWS The Parties shall comply with all state and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of the agreement. When required, the City shall famish the State with satisfactory proof of the compliance therewith 20. NOTICES All notices to either party by the other required under this agreement shall be delivered personally or sent by certified or U S mail, postage prepaid, addressed to such party at the following respective addresses State City Mr. Steven E. Simmons, P E., District Engineer Mr Larry J Cunningham Texas Department of Transportation City Manager 2501 Southwest Loop City of North Richland Hills P.O. Box 6868 P O. Box 820609 Fort Worth, TX 76115-0868 North Richland Hills, Texas 76182 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein Either party hereto may change the above address by sending written notice of such change to the other in the manner provided herein. 21. SOLE AGREEMENT This agreement constitutes the sole and only agreement between the parties hereto and supersedes any prior understandings or written or oral agreements respecting the within subject matter. 22. INSPECTION OF BOOKS AND RECORDS The State will, for purpose of termination of the agreement prior to completion, examine the books and records of the City for the purpose of checking the amount of the work performed by the City at the time of contract termination. The City shall maintain all books, documents, papers, accounting records and other documentation relating to costs incurred under this agreement and shall make such materials available to the State, or their duly authorized representatives for review and inspection at its office during the contract period and for four (4) years from the date of completion of work defined under this contract or until impending litigation is resolved Additionally, the State and their duly authorized representatives shall have access to all records of the City which are directly applicable to this agreement for the purpose of making audits, examinations, excerpts and transcriptions TYPE"A" 12/14/98 Page 6 of 7 IN TESTIMONY HEREOF, the parties hereto have caused these presents to be executed in duplicate counterparts NORTH RICHLAND HILLS THE STATE OF TEXAS City Executed for the Executive Director and By approved by the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, Typed Name established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. Title By Date ATTEST Typed Name Title Date TYPE"A" 12/14/98 Page 7 of 7 EXHIBIT 1 TEXAS TRANSPORTATION COMMISSION VARIOUS County MINUTE ORDER Page 1 of I Pages District VARIOUS WHEREAS, the Governor of the State of Texas on October 13, 1994 supported the Texas Transportation Commission's efforts to create a new state program titled the Urban Street Program to help rebuild major streets in urbanized areas, and WHEREAS, the Urban Street Program will make needed mfrasti cture improvements on major streets in cures with populations greater than 50,000; and WHEREAS, the Urban Street Program will help the states 25 metropolitan planning areas improve streets that feed into the state's highway system, resulting in greater transportation efficiency and less pollution; and WHEREAS, the Urban Street Program consolidates several similar programs that were developed over the years; and WHEREAS, the Urban Street Program is a state initiated program with guidelines recommended by the executive director; and WHEREAS, program apportionments will be based on urbanized area population and this category will be approved as part of the 1996 Project Development Plan; NOW, THEREFORE, IT IS ORDERED that the executive director take the necessary steps to establish a new funding category for a program to be titled the Urban Street Program to be implemented in 1996 and in additional years if funding is available. OCT 3 1 1994 • E��qF�yA • PEI RA nor , at —BR BC --at -- • 411 •u __Ox — w:ll _ —Y1M -- SEr — _CC -- F9 - --OPTi— s --J•0 - - v, JY! �-- 7'1-(G /iron Comment Submitted and reviewed by Recommended by Deputy f-.xccut .e Duectm tin lixecuo.r 1)Inn I ranspmtalton Planning and I), .elopmcm Minnie Nm„L, 104419 EXHIBIT 2 TEXAS TRANSPORTATION COMMISSION VARIOUS County MINUTE ORDER Page i of 1 Pages Dtstncl VARIOUS WHEREAS, Minute Order 104479, dated October 27, 1994, created the Urban Street Program to provide reconstruction and restoration of certain city streets; and WHEREAS, since this is a new program for which no project selection criteria has been approved by the commission; and WHEREAS, project selection criteria is needed for the Urban Street Program; NOW, THEREFORE, IT IS ORDERED that the project selection criteria is established as shown in Exhibit A. IT IS FURTHER ORDERED that the 1996 Urban Street Program be approved in the amount of S18,000,000 with distribution to districts as shown in Exhibit B. "Al`s. 7-PD • Submitted by: Reviewed by Director. Transportation Planning and Deputy Executive Director for Programming Division Transportation Planning and Development Recommended by Executive Director Mown- Nutubct I0)4774 � c.4 .TX I�.w I'E Tilt 'I 'It EXHIBIT A URBAN STREET PROGRAM CRITERIA Project selection criteria for the Urban Street Program is as follows. L Certain city streets in urbanized areas with population of 50,000 or more are eligible for this program. 2 Streets must be classified as a collector or higher to be eligible 3. The Metropolitan Planning Organization (MPO) will select the projects with Texas Department of Transportation (the department) District concurrence. 4. Distribution of program allocation will be based on the urbanized area population, current official U.S. Census. 5. The program will be a bank balance program, with the program's authority lapsing in four years. 6. American Association of State Highway and Transportation Officials' standards will be applied to reconstruction or added capacity projects. Pavement restoration projects will be developed to existing or higher pavement standards, based on current traffic. 7. The city will pay 100 percent of storm sewer, curb and gutter, sidewalks, driveways, right of way, utility adjustments, and environmental mitigation, i.e., sound walls, etc. 8. Texas Department of Transportation will pay 80 percent of grading, base, pavement (no preventive maintenance projects, such as thin overlays and seal coats) cross drainage, pavement markings, guard fence, and other safety features. The city will pay 20 percent of the above items. 9. Consultants will be used for plans, specifications and estimates preparation. The cities will escrow funds for Texas Department of Transportation to select, manage, and pay the consultants. • � .,f3 EXHIBIT B 1996 URBAN STREET PROGRAM $18,000,000 distributed to districts as follows: 1990 PERCENT DISTRIBUTION STUDY AREAS URBANIZED POP. POP $18 MILLION Abilene 107,836 0 948% 170640 Amarillo 157,934 1.389% 250,020 Austin 562,008 4.942% 889,560 Brownsville 117,676 1.035% 186,300 Bryan-College Station 107,599 0 946% 170,280 Corpus Christi 270,006 2.374% 427,320 Dallas-Fort Worth *3,344,137 29.406% 5,293,080 El Paso 562,838 4.949% 890,820 Harlingen-San Benito 79,309 0.697% 125.460 Houston-Galveston 3,088,325 27.157% 4,888,260 Jefferson-Orange 232,401 2.044% 367,920 Killeen-Temple 196,586 1.729% 311,220 Laredo 123,651 1.087% 195,660 Longview 76,429 0.672% 120,960 Lubbock 187,906 1.652% 297,360 McAllen-Pharr 263,192 2.314% 416,520 Midland-Odessa 205,671 1.809% 325,620 San Angelo 85,408 0.751% 135,180 San Antonio 1,129,154 9.929% 1,787,220 Sherman-Denison 55,522 0.488% 87,840 Texarkana (Texas only) 42,310 • 0.372% 66,960 TYter 79,703 0.701% 126,180 Victoria 55,122 0.485% 87,300 Waco 144,372 1.270% 228,600 Wichita Falls 97,151 0.854% 153,720 TOTALS 11,372,246 100 000% 18,000,000 'This includes the population of the Cities of Denton and Lewisville nor _ EXHIBIT 3 TEXAS TRANSPORTATION COMMISSION VARIOUS County MINUTE ORDER Page I of I Pages Distnct VARIOUS WHEREAS, Minute Order 104774, dated December 21, 1994, provided the selection criteria for the Urban Street Program to provide reconstruction and restoration of certain city streets, and WHEREAS, it is now necessary to revise the project criteria to allow local governments to manage consultants and construction of projects, NOW, THEREFORE, IT IS ORDERED that the project criteria for the Urban Street Program is revised as shown in Exhibit A MAY 0 5 1995 RI RA RG 08 _— at !aa __ i __ M re __ IC _— t10t-- gr Batt— — Oa N oa _ f .� t T/)!% fCaa nes Submitted by: Reviewed by: Director, Transportation Planning and Deputy Executive Director for Programming Division Transportation Planning and Development Recommended by Execun VC Dir0.m1 M aunt Nuoibei 10,1)) I)no, Itr..,d /APR 'I I ' • EXHIBIT A URBAN STREET PROGRAM CRITERIA Project selection criteria for the Urban Street Program is as follows: 1. Certain city streets in urbanized areas with populations of 50,000 or more are eligible for this program. 2. Streets must be classified as a collector or higher to be eligible. 3. The Metropolitan Planning Organization (IMO) will select the projects with Texas Department of Transportation (the department) District concurrence. 4. Distribution of program allocation will be based on the urbanized area population, current official U.S. Census. 5. The program will be a bank balance program, with the program's authority lapsing in four years. 6. American Association of State Highway and Transportation Officials' standards will be applied to reconstruction or added capacity projects. Pavement restoration projects will be developed to existing or higher pavement standards, based on current traffic. 7. The city will pay 100 percent of storm sewer, curb and gutter, sidewalks, driveways, right of way, utility adjustments, and environmental mitigation, i.e., sound walls, etc. 8. The department will pay 80 percent of grading,base, pavement(no preventive maintenance projects, such as thin overlays and seal coats), cross drainage, pavement markings, guard fence and other safety features. The city will pay 20 percent of the above items. 9. Consultants may be used for plans, specifications and estimates preparation. The cities will escrow funds for the department to select,manage and pay the consultants on those projects that will be managed by the department. A city may request that they be allowed to provide complete plans, specifiations.and estimates, and manage the construe/Ion of a project. On these projects,fire department will hive oversight and audit responsibility. EXHIBIT A _ � III ,.� . ,,, I �.::i-11• M1Mywwti It•r nitrmma II 1 IiI . pa " �MM••� • 4 i 1 1.. I a I e• �rrh1 �� E � I�ll ) . ; . .}� .� M .-e.�., �. ' rl .2.?assairi ili:pi � is �:.iii , 6 .� 1.1- _ ' lj s�p'� ` �..�.. Ian swum +,1 1■ TYPICAL HALF-SECTION I 1L■ t� a.�l ie.- .. H Iii I r `' +rzrrrrrtr�1r IL ma w y ..5n_. .A].j: lli�S.Y:.11w41, .11 1 1 : : .: r R 1w I.,,`'Mtiail A aiiiir air �,R ° ' j rcj J r :t yF d` a I1 a1wr�rwlI.��iw I r 1 ! ad y. '.4 It �.. �.. 31;i. . .may: i I Ri riiiia61tinPy yi�11c.1p• at in. 1a f`N1wr'1r _t` T S erFrYlyda' , . Pp11t Orr `Lail �'+;rrr�rr�rr ���,w � lwvF�al1 r�T '4r �\I rcC I.e..tla l . ILIA v►�1I ■d Im l r N I 'ii at ran. ' .'-" Pat .1 I N r r y,• 6 1 ria Oft -:ft swig si6r .•y� Y e a J ►,: I w:''w•'1 ■i .� '�� + yid 1 r't■.arSoiaCYtCICNY►1 ltij�d Y�r~ W`nit,*7:16-11:43.`•i. w m .w WO em trat Wit I[arRI 71FIsSIMISP 'atoll v Ji wn's &mg. 111!!DArr z. M l" . Y��rro...- . ,'H'yyHEO vlF..m Ora---- YR i 1� I irr w aYL y�r >� a �r.�Mr:i.w �i�'iC -1`a'aN.ITF!'rb� k���� Liam•' �41�•C.:•.FI-I` �� +i e1'hf�'r•1 w>i'+'Y Vc:br�a`�, v'i:. �F9,YY ,W t'S ,}m A raYyiw.lai1`Ily.r r ,d tit lIMP !%���:MLII fit i ii ` Le ,..�L�tr9i1��F Y«�• "ip o 1 i+a ...Aiwa '�YY4 444 RUFF SNOW DRIVE .I �rJJ.�r1F�Mr ', Y ,¢kd'1C FAIR MEADOWS TO HIGH LAWN TERRACE 1 .lIJIJ.�. 1b1-G . •' r41 1 I 1 : 1 : �I : i'�''° PRELIMINARY PLAN SCHEMATIC /' ` L Alai. MY or ,rut+ 's 1`,..... NORTH RICHLAND HILLS m� _- _r It .. • a- i �_ j _s_,__ Kuovnrow-ENCUSx-FiowEas, INC ..., }ne � 5r - i © Jam _ A� m"` ...,. Li S .�„ ... . awn •' ,.ceom.. = wit n., r...°,...rt., en cart 2H(22‘22 o Jo 2 .. 2" _ .a„O I SS , I EXHIBIT A II N 4141 , :cazill a z; loirArli RDFE SNOW DRIVE s r r :041 FAIR MEADOWS TO RICH LAWN TERRACE I _II 1 INIIi 1 F, 11111111101191/ In al rgerierip ilW_SE I 11: 111Sa..es4 Slipirt="iitaillvmsn Ili j!IJ$t*t9 _ . • �_rrrr� � TIP �i /.�i It I. "^ 1 = _ ea F ..d rt. C`�'��+„� i RUFF SNOW DRIVE F`�I:� ,I / .' FAIR MEADOWS TO HIGH LAWN TERRACE GGi, '_ PROJECT LOCATION MAP j on« NORTH RICHLAND HILLS . ICH KNOWLTON-ENGLISH-FLOWERS, INC I[N 9000 9[M 2ora Announcements for December 13, 1999 City Council Meeting Following are special upcoming events: City Offices Closed for Christmas Eve, Friday. December 24th and Christmas Day, Saturday, December 25th and on Saturday. January 1 for New Year's Day. i Exciting Christmas festivities will fill the City Hall Lobby on Friday, December 17th from 11:00 a.m. to 1:00 p.m. The public is invited to attend this special event. There will be special Christmas activities and refreshments in the City Hall lobby. Toys and food donations for the Community Enrichment Center that have been collected from all city departments will be placed under the tree. Please come be our guest for this holiday finale. Make sure to pick up your complimentary copy of the City's 1999 Annual Report / 2000 City Calendar beginning next week. These beautiful wall calendars are free of charge and will be available at all city facilities. This colorful calendar includes 1999 achievements and special events coming up in 2000, as well as a host of fun photos from around the city. The calendar also includes important meeting dates, city facility locations, hours of operation and important telephone numbers. While picking up your 2000 Calendar, make sure to also pick up a sticker for your phone book that includes all of the new city numbers. Watch your December water bill for the Y2K Newsletter which includes information about the city's preparedness as well as information from our major utility companies. The newsletter also includes information about where citizens may go in the case of an emergency if communications are not operable. Citizens will be directed to the nearest fire station on a map on the back of the newsletter. If you have further questions about the City's preparedness, you may call 427-6000 or visit our web site at « ci north-nchlnnd-hills t'. us.