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CC 2015-01-12 Agendas
k4FItH NOKTH KICHL.F,ND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TX 76180 MONDAY, JANUARY 12, 2015 WORK SESSION: 5:30 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss Items from Regular City Council Meeting 2. Presentation of new mass notification system (Everbridge) for severe weather and other emergencies. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the Purchase, Exchange, Lease or Value of Real Property -- (1) south sector of the City; and (2) Iron Horse Boulevard. 2. Section 551.087: Deliberation Regarding Economic Development Negotiations in south sector of the City REGULAR MEETING: Immediately following executive session (but no earlier than 6:30 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - MAYOR PRO TEM WRIGHT OUJESKY A.2 PLEDGE - MAYOR PRO TEM WRIGHT OUJESKY A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Monday January 12, 2015 City Council Agenda Page 1 of 3 A.3.1 2014 Christmas Lighting Winners A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approve minutes of the December 8, 2014 City Council meeting. B.2 Authorize payment to Physio-Control, Inc., in the amount of $74,097.90 for the necessary replacement of (2) Lifepak12 defibrillators to (2) Lifepak15 defibrillators. B.3 Approve Resolution No. 2014-001, Adopting the new Clean Fleet Policy R14-10. B.4 Authorize payment to the City of Fort Worth in the amount of $108,288 for the annual radio system services infrastructure. B.5 Authorize the City Manager to enter in a contract with DFW Communications for relocation and installation of public safety dispatch consoles to the new city hall in the amount of $93,336.17. B.6 Approve Final Change Order to the Construction Contract with 2L Construction LLC for the John Barfield and Calloway Branch Trail projects in the amount of $146,115. B.7 Authorize City Manager to execute a professional services contract with Spillman Technologies, Inc. for a new CAD/RMS system in the amount of$1,641,904. B.8 Authorize the City Manager to execute a professional services contract with Sciens Consulting for the implementation of the new CAD/RMS in an amount not to exceed $125,000. B.9 Authorize the City Manager to execute an interlocal agreement between the cities of North Richland Hills, Haltom City, Watagua and Richland Hills obligating each for the funds expended for the acquisition of the Spillman CAD/RMS system. B.10 Consider amendment to the interlocal agreement for shared services between the cities of North Richland Hills, Haltom City, Watauga and Richland Hills. Monday January 12, 2015 City Council Agenda Page 2 of 3 • • C. PUBLIC HEARINGS C.1 SUP 2014-15, Ordinance No. 3349, Public Hearing and consideration of a request from Jason's Deli for a Special Use Permit to request the allowance of materials other than those specified in the masonry definition for new construction in the North Richland Hills Code of Ordinances for a 1.69 acre parcel located at 8517 Davis Boulevard. D. PLANNING AND DEVELOPMENT D.1 FP 2014-14 Consideration of a request from Cambridge NRH Development, LLC for a Final Plat for 60 residential lots in the Cambridge Place Addition on 17.397 acres in the 6800 block of Iron Horse Boulevard. D.2 FP 2014-07 Consideration of a request from the City of North Richland Hills for a Final Plat for Lots 7 and 8, Block 8, Smithfield Acres Addition, 2nd Section on 1.1255 acres at 6936 Smithfield Road. E. PUBLIC WORKS F. GENERAL ITEMS F.1 Consider Ordinance No. 3344 (second reading), awarding the solid waste and recycling collection contract to Republic Waste Services. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER WHITSON H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on January 9, 2015 at 3:00 PM. .4tio rywoft,G City Secretary h 44,6....... This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. REMOVED FROM POSTING = •ARD Monday January 12, 2015 City Council Agenda Page 3 of 3 DATE A. B fir` /ir 1 D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Discuss Items from Regular City Council Meeting Presenter: Alicia Richardson, City Secretary Summary: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. General Description: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. Packet Pg.4 D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Presentation of new mass notification system (Everbridge) for severe weather and other emergencies. Presenter: Billy Owens, Summary: Over the past year Emergency Management has been working to improve weather notices and the mass notification process. In order to make the desired improvements it will require the transition to a new vendor. The vendor that has been selected is Everbridge. Everbridge will provide us the ability to manage our own subscriber data, provide true SMS weather notifications, greater internal notification features, plus quicker notification distribution to our audience. General Description: Staff will be providing City Council an explanation of the new Emergency Notification system (Everbridge) and the features it includes. Included will be instructions on how to sign up and how the service will be utilized. We believe this transition will greatly improve our ability to effectively communicate with the community, improve management of subscriber data, reliably deliver timely weather notices and increase internal communication capabilities. Recommendation: Packet Pg.6 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Section 551.072: Deliberate the Purchase, Exchange, Lease or Value of Real Property -- (1) south sector of the City; and (2) Iron Horse Boulevard. Presenter: Craig Hulse, Director of Economic Development Packet Pg.6 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Section 551.087: Deliberation Regarding Economic Development Negotiations in south sector of the City Presenter: Craig Hulse, Director of Economic Development Packet Pg.7 r4R NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: 2014 Christmas Lighting Winners Presenter: Debbie York, Environmental Services Coordinator Summary: Keep NRH Beautiful Chair Kathy Luppy will present the 2014 Christmas Lighting Awards. General Description: 2014 Holiday Lighting Award Winners AREA NAME ADDRESS 1 Patricia Weaver 6216 Windsor 2 David DeMoss 4624 Cummings 3 Heath & Lindsay Kirkwood 6637 Meadow Ridge 4 Kevin & Lanette Selves 5701 Robins Way 5 Don & Betty Hill 6129 Winter Park 6 Javier Esquivel 7516 Chapman 7 Phil & Susan Sorrells 8920 Martin 8 Albert & Beverly Davis 8000 Canyon Oak 9 Kelly Heldoorn 8117 Shady Oaks Recommendation: N/A Packet Pg.8 L i r I/l, irrrfr,,ila%Ir / 'aaryrrrlr // „/ C/) p, /// ✓,� / '% /i;= r/r„ ,, J'J1f!%1%%%l!�%/////i//firrii,q r %„¢frrc ,vir,',. % MOP r77,' i i/ i /lull/i f. / / / i / ME (1) M E (n (n O • - O C: U U — O L CD C: cn 0 0 (1) O /�%/�," ��///////iii,% / A.-a fffffffl"""","-/ I", MMMMMM` A.-O O cn If ! 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Presenter: Alicia Richardson, City Secretary Summary: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. General Description: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. Recommendation: To approve the December 8, 2014 City Council meeting minutes. Packet Pg.21 B.t.a MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, E HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 DECEMBER 08, 2014 E 0 WORK SESSION U The City Council of the City of North Richland Hills, Texas met in work session on the Stn day of December 2014 at 5:15 p.m. in the City Council Workroom prior to the 7:00 N p.m. regular Council meeting. C L d Present: Oscar Trevino Mayor E Rita Wright Oujesky Mayor Pro Tern o Tito Rodriguez Council, Place 1 Tom Lombard Council, Place 3 Z w Tim Barth Council, Place 4 0 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 E 0 Staff Members: Mark Hindman City Manager Q Karen Bostic Assistant City Manager a Paulette Hartman Assistant City Manager N Mike Curtis Managing Director Vickie Loftice Managing Director Jimmy Perdue Director of Public Safety N Alicia Richardson City Secretary C George Staples City Attorney Mary Peters Public Information Officer John Pitstick Director of Planning & Development Craig Hulse Director of Economic Development o Stan Tinney Fire Chief Rick Scott Interim Director of Neighborhood Services 2 Monica Solko Assistant City Secretary Kristin James Assistant to City Manager Kirk Marcum Assistant Fire Chief Mike Hamlin Assistant Police Chief Mike Young Assistant Police Chief Dave Pendley Chief Building Official Caroline Waggoner City Engineer Clayton Comstock Senior Planner U d E December 8, 2014 Page 1 of 16 Q Packet Pg.22 B.t.a Call to Order Mayor Trevino called the meeting to order at 5:15 p.m. E 1. Discuss items from regular City Council meeting. 0 There were no questions from Council. U 2. Discuss Neighborhood Revitalization Program. 0 Director of Economic Development Craig Hulse provided Council with an overview of the Neighborhood Revitalization Program that will be offered in the City. The new program is designed to revitalize targeted residential subdivisions and is a component E of the City's Neighborhood Initiative Program. The program aims to stimulate residential subdivisions by the renovation of single family homes, purchase of single o family homes by owner occupants, and support of local businesses. Z w 0 City Manager Mark Hindman advised Council the program focuses on the area south of Loop 820. Staff will bring forward a standard 380 agreement for Council's review and approval. The standard agreement would authorize the city manager to implement the E program without the need to bring back additional or individual agreements. 0 L Q 3. CAD/RMS Shared Services Project Update a Assistant Police Chief Mike Hamlin provided Council with an overview of the process to N date to replace the existing computer aided dispatch / record management system (CAD/RMS). In 2013, North Richland Hills together with partner cities Haltom City, Richland Hills, Hurst and Watauga began discussions to replace the existing CAD/RMS N system. In April 2014, a request for proposals was made available to potential vendors. o The submitted proposals were evaluated by a user group steering committee comprised of the partner cities. The committee reviewed software demonstrations from vendors 0 that submitted the most favorable proposals. The top two vendors were identified and the committee is requesting approval to negotiate with the highest ranked vendor and o subsequent vendor if an agreement cannot be secured. City staff has been made aware that prices will increase significantly after January 1, 2015. In an effort to secure pricing quoted in the proposal, staff is recommending that the city manager issue a letter of intent with the selected vendor to realize the 2014 discount pricing. Staff will bring forward the contract for the new CAD/RMS at the January 12, 2015 City Council E meeting. Assistant Police Chief Hamlin informed Council the new system will go live in December 2015. — City Council had no objection to staff's recommendation. c U 4. Discuss Trinity Regional Water District proposed schedule for Stage 2 watering. U Assistant City Manager Karen Bostic informed Council that the Fort Worth Wholesale Water and Wastewater Advisory Committee would be meeting on December 10, 2014 December 8, 2014 0 Page 2 of 16 Q Packet Pg.23 B.t.a to discuss watering schedule options for stage 2. Since the City of North Richland Hills -- is a wholesale customer we have been asked to provide input. The proposed schedule E for all customers is as follows: E 0 U U Proposed Stage 2 Drought Watering Schedule 1x/week All customers N Water Customer Watering Day No watering Monday Commercial Tuesday Schools Wednesday o Government Thursday No watering Friday c Even address residential Saturday Odd address residential Sunday E The consensus of the Council was to stay with the majority and go with the proposed watering schedule. Q CL EXECUTIVE SESSION a N Mayor Trevino announced at 5:41 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072 to deliberate the purchase, exchange, lease or value of real property in the N south sector of the city and Iron Horse Boulevard; Section 551.074 to deliberate the o employment, evaluation, and duties of public employees — City Manager; and Section 551.087 deliberation regarding economic development negotiations in the south sector E of the city. Executive Session began at 5:42 p.m. and concluded at 6:30 p.m. 0 Mayor Trevino announced at 6:30 p.m. that Council would adjourn to the regular Council meeting. ; REGULAR COUNCIL MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order December 8, 2014 at 7:00 p.m. ; 0 U ROLL CALL _ U Present: Oscar Trevino Mayor E December 8, 2014 0 Page 3 of 16 Q Packet Pg.24 B.t.a Rita Wright Oujesky Mayor Pro Tern -- Tito Rodriguez Council, Place 1 E Tom Lombard Council, Place 3 Tim Barth Council, Place 4 E David Whitson Council, Place 5 Scott Turnage Council, Place 6 0 Tim Welch Council, Place 7 U Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager N Paulette Hartman Assistant City Manager C L Mike Curtis Managing Director Vickie Loftice Managing Director E Jimmy Perdue Director of Public Safety o Alicia Richardson City Secretary George Staples City Attorney Z w Monica Solko Assistant City Secretary 0 A.1 INVOCATION 0 Council member Rodriguez gave the invocation. 0 L Q Q A.2 PLEDGE Q N Council member Rodriguez led the pledge of allegiance to the United States and Texas flags. 0 N A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) C 0 L d A.3.1 REPRESENTATIVE STEPHANIE KLICK RECOGNIZING CITY OF NORTH >_ RICHLAND HILLS - TML EXCELLENCE AWARD. 0 State Representative Stephanie Klick read and presented City Manager Mark Hindman with a Texas House Resolution commending the City of North Richland Hills for receiving the 2014 Municipal Excellence Award in the Management Innovations category in the population group over 25,000. The city was recognized for their Skills for Success employee training program. The annual program began in 2013 with a variety of classes being offered to improve the skills of the city's workforce. AA CITIZENS PRESENTATION � 0 U Mr. Dale Jenkins, 8001 Limerick Lane, thanked the city for paving Irish and Donegal to address the ruts in the road. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA E December 8, 2014 0 Page 4 of 16 Q Packet Pg.25 B.t.a Council member Turnage advised that he has a conflict of interest and asked that item E B5 be removed from the consent agenda. E B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED c U B.1 APPROVE MINUTES OF THE NOVEMBER 10, 2014 CITY COUNCIL MEETING. 0 B.2 APPROVE PAYMENT TO MOTOROLA SOLUTIONS, INC. FOR PUBLIC SAFETY RADIOS AND ACCESSORIES IN AN AMOUNT NOT TO EXCEED $95,000. E B.3 APPROVE PURCHASE FROM CALDWELL COUNTRY CHEVROLET FOR o SEVEN CHEVROLET TAHOES IN THE AMOUNT OF $265,615. B.4 APPROVE PURCHASE FROM ROMCO EQUIPMENT FOR AN ASPHALT o PAVER IN THE AMOUNT OF $185,843. a B.5 REMOVED FROM CONSENT AGENDA. B.6 APPROVE RESOLUTION NO. 2014-031, AUTHORIZING AND ENDORSING c THE APPLICATION FOR THE 2015 "OUR TOWN" GRANT PROGRAM BY THE NATIONAL ENDOWMENT FOR THE ARTS FOR VARIOUS CREATIVE Q PLACEMAKING PROJECTS ASSOCIATED WITH THE NEW CITY HALL. N M r COUNCIL MEMBER LOMBARD MOVED TO APPROVE CONSENT AGENDA ITEMS 131, B2, B3, B4 AND B6. COUNCIL MEMBER WHITSON SECONDED THE MOTION. c N C MOTION TO APPROVE CARRIED 7-0. ° d B.5 AWARD BANK DEPOSITORY SERVICE CONTRACT (RFP 14-025) TO JP E MORGAN CHASE, INC. o APPROVED , Council member Turnage completed and filed an affidavit of disqualification with the City Secretary. Mayor Pro Tern Wright Oujesky moved to approve item B5. Council member Rodriguez seconded the motion. Approved 6-0-1, with Council member Turnage abstaining. c U Mayor Trevino announced at 7:14 p.m. that he would recess the City Council meeting in order to convene the Sign Review Board. E December 8, 2014 Page 5 of 16 Q Packet Pg.26 B.t.a Mayor Trevino reconvened the City Council meeting at 7:33 p.m. -- E C. PUBLIC HEARINGS 0 E C.1 TR 2014-05, ORDINANCE NO. 3343 PUBLIC HEARING AND CONSIDERATION OF AMENDMENTS TO SECTIONS 118-1, 118-718, AND c 118-719 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES (ZONING ORDINANCE) REGARDING REGULATIONS FOR SOLAR ENERGY SYSTEMS AND OTHER ACCESSORY STRUCTURES. APPROVED N C L d Mayor Trevino opened the public hearing and called on Director of Planning and E Development John Pitstick to present the item. 0 Director of Planning and Development John Pitstick summarized item for Council. Mr. Pitstick informed Council the ordinance before them tonight codifies large accessory w buildings and solar panel systems into the City's Zoning Ordinance. The ordinance provides for the separation of accessory buildings and zoning. Currently, a resident who wishes to erect an accessory building is required to submit a zoning request for R- E 1-S to allow the Special Use Permit (SUP) for the accessory building. The Planning and 0 Zoning Commission at their November 6, 2014 meeting recommended the requirement 0 of a Special Use Permit for accessory buildings greater than 500 square feet and to Q remove the zoning change requirement. The City Council at their November 10, 2014 a work session directed staff to allow larger accessory buildings by right to larger lots. N The proposed ordinance allows: lots less than 20,000 square feet to have permanent accessory buildings that are 500 square feet or less; lots between 20,000 and 40,000 square feet to have permanent accessory buildings equaling 2.5% of the lot area; and N lots greater than 40,000 square feet can have accessory buildings exceeding 1,000 C square feet with an approved Special Use Permit. The ordinance requires a minimum of 85% masonry on any permanent accessory building. Secondly, the ordinance 0 addresses solar panel systems (roof and ground mounted). Ground mounted solar 0 panel systems are defined as permanent accessory structures and would follow the o square footage for accessory buildings. Lots that are 40,000 square feet or larger have the option to request a Special Use Permit for a ground mounted solar panel system that is larger than 1,000 square feet. The ordinance also provides for roof mounted E solar panel systems by right in all districts for non-street facing roof slopes to include roofs of permanent accessory buildings. A Special Use Permit is required for solar panels systems proposed for street facing roof slopes. 0 Council member Barth asked staff if any of the requests for solar panel installations have been denied by the city. Mr. Pitstick informed Council the only request for solar c panel installation that has been denied is one that requested a 26-foot tall ground mounted system to be placed in the front yard. This particular request was denied by the Planning and Zoning Commission. 0 E December 8, 2014 0 Page 6 of 16 Q Packet Pg.27 B.t.a Council member Barth asked Mr. Pitstick to identify where the proposed ordinance -- aligns with the 29 municipalities surveyed with similar ordinances. Mr. Pitstick informed E Council the proposed ordinance would fall in the middle. Mr. Pitstick informed Council the proposed ordinance is not as restrictive as some cities that do not allow a Special E Use Permit for solar panels on street facings roof slopes. In response to Council member Barth's questions, Mr. Pitstick informed Council that the city could certainly entertain relaxing the ordinance if there are no concerns from the public or City Council. Mayor Trevino clarified that a resident with a lot large enough for a 1,000 square foot N accessory building may only have a solar panel system or the accessory building. Mr. Pitstick confirmed that a resident may not split the allowance to have a 500 square foot 0 accessory building and a 500 square foot solar panel system. However, the resident may request an accessory building with a solar panel system placed on the building. o Mayor Trevino advised that the City would take comments from the public. Z w 0 The following people spoke against the ordinance and restrictions on solar panel systems: Lori De La Cruz, 6836 Parkwood Drive, North Richland Hills; Dan Lepinksi, ; P.O. Box 821542, North Richland Hills; Charles Beck, 7506 Hanover Lane, North E Richland Hills; Jay Squyres, 3208 Village Crest Court, Flower Mound. Ronald Lee > Linch, Jr., 8119 Odell Street; North Richland Hills; Richard Howe, 1717 Cathedral Drive, 0 Plano; Jim Duncan, 486 W.N. Woody Road, Azle; James Orenstein, 1802 Rocky Creed C Drive, Duncanville; and Mark Peters, 637 Highview Lane, Hurst. The following people did not wish to speak, but asked that their opposition to the ordinance and restrictions on solar panel systems be recorded: Thomas West, 7027 East Grand Avenue, Dallas; W. Joel Starling, 5911 Victor Street, Apartment D, Dallas; o Cruz Ceja, 308 Elm Street, Hurst; Josh Koehn, 308 Elm Street, Hurst; and David Franklin, 1832 Realistic Court, Bedford. ° There being no one else wishing to comment, Mayor Trevino closed the public hearing. E MAYOR PRO TEM WRIGHT OUJESKY MOVED TO APPROVE ORDINANCE NO. 3343. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. Mayor Trevino commented that the important thing to note with the ordinance is that it provides North Richland Hills residents the opportunity to have input on street facing solar panel systems in their neighborhood. Mayor Trevino further commented that the city has the authority to relax the ordinance if the Council and staff feel it is best for the city. Council member Barth commented that he has been very active in clean air issues. He visited with Mr. Lepinksi and City staff regarding the proposed ordinance. Council member Barth emphasized that the City Council is not banning solar panels and staff did not bring forward an ordinance to ban solar panels. He recognizes that most E December 8, 2014 0 Page 7 of 16 Q Packet Pg.28 B.t.a requests for solar panel systems have been approved by staff. He commented that the -- proposed ordinance is the first step and should not cease the applications for Special E Use Permits as allowed by the ordinance. 0 E Council member Turnage concurred with many of Council member Barth's comments. He commented that he would not support the ordinance. The only restrictions he can ; support are the ground mounted solar panel systems placed outside of a privacy fence. He is not in favor of any restrictions for roof mounted solar panel systems. He asked the maker of the motion if they would be interested in amending the motion to remove the restrictions on the roof mounted solar panel systems. N Mayor Pro Tern Wright Oujeksy rejected the friendly amendment to the motion. 0 Council member Welch concurred with Council member Turnage's comments. He E challenged the solar representatives to continue to push solar options for use in the 0 area. He further commented that he is not in favor of the ordinance as it is presented. 0 0 Mayor Pro Tern Wright Oujesky agrees with Council member Barth that this ordinance c is the first step. The city Council at a later date may include additional restrictions or U) relax the ordinance, but this is the first step for the city. ; Mayor Trevino thanked audience members for their presence at tonight's meeting and E discussion. > 0 CL L MOTION TO APPROVE CARRIED 5-2, WITH COUNCIL MEMBERS TURNAGE AND WELCH VOTING C AGAINST THE MOTION. N C.2 ZC 2013-18, ORDINANCE NO. 3346 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DONALD CHEEKS FOR A ZONING CHANGE FROM "R-2" SINGLE FAMILY TO "R-1-S" SPECIAL SINGLE N FAMILY ON 1.943 ACRES LOCATED AT 8213 FORREST LANE. C (WITHDRAWN BY APPLICANT) ° ITEM WITHDRAWN E 0 0 Mayor Trevino clarified that Mr. Cheek wished to withdraw his request following the o approval of Ordinance No. 3343. Mr. Cheek confirmed that he wished to withdrawal his request since Ordinance No. 3343 was approved by Council. Mayor Trevino announced that the item is withdrawn and Council would move to item C3. E C.3 SUP 2014-12, ORDINANCE NO. 3347 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DONALD CHEEKS FOR A SPECIAL USE PERMIT FOR AN ACCESSORY STRUCTURE GREATER THAN 500 SQUARE FEET ON 1.943 ACRES LOCATED AT 8213 FORREST LANE. APPROVED E December 8, 2014 0 Page 8 of 16 Q Packet Pg.29 B.t.a Mayor Trevino opened the public hearing and called on Director of Planning and -- Development John Pitstick to present the item. E Director of Planning and Development John Pitstick summarized item for Council. The E request is to consider a 960 square foot metal building with a roof peak of 15 feet that will be located behind the applicant's primary residence. The applicant requests a ; variance to the masonry requirement to allow a brick wainscoat on the metal building. The Planning and Zoning Commission at their November 20, 2014 meeting recommended approval with a vote of 5-0. Mr. Pitstick commented that staff recommends approval with the stipulation that all existing trees within the 100-year N floodplain be preserved. C L d Applicant Donald Cheeks presented his request and was available to answer questions E from Council. 0 0 0 COUNCIL MEMBER TURNAGE MOVED TO APPROVE ORDINANCE NO. 3347, SUBJECT TO ALL 0 EXISTING TREES WITHIN THE 100 YEAR FLOODPLAIN BEING PRESERVED. MAYOR PRO TEM c WRIGHT OUJESKY SECONDED THE MOTION. d MOTION TO APPROVE CARRIED 5-2, WITH COUNCIL MEMBERS WELCH AND WHITSON VOTING E AGAINST THE MOTION. 0 L CA SDP 2014-02, ORDINANCE NO. 3348 PUBLIC HEARING AND Q CONSIDERATION OF A REQUEST FROM CHESAPEAKE OPERATING, LLC FOR A SPECIAL DEVELOPMENT PLAN FOR THE BJG GAS WELL PAD M SITE ON 1.91 ACRES AT 6412 DAVIS BOULEVARD. APPROVED 0 N Council member Lombard completed and filed an affidavit of disqualification with the o City Secretary. 0 E Mayor Trevino opened the public hearing and called on Director of Planning and Development John Pitstick to present the item. The request is for a Special 0 Development Plan to construct a 1.91 acre gas drilling and production pad site (BJG) on a 7-acre tract located at 6412 Davis Boulevard. The proposed well site is adjacent to an existing '/2-acre gas pipeline valve station. Chesapeake is requesting to drill six gas wells at this site. The requested use is not an allowable use in the Transit Oriented Development (TOD) zoning. The proposed BJG site is being requested as an alternative option to the previously approved Anejo site on North Davis Boulevard. Chesapeake's request to drill on the Anejo site was denied by the Gas Board of Appeals. Mr. Pitstick commented that staff challenged Chesapeake to bring forward a c conceptual plan to address the Special Development Plan evaluation criteria that 0 includes: U 1. Consistent with the goals and intent of Transit Oriented Development in the city; E December 8, 2014 Page 9 of 16 Q Packet Pg.30 B.t.a 2. Provides an alternative "Master Plan" approach by considering multiple -- properties to create a predictable, market responsive development for the area; 3. Fits the adjoining context by providing appropriate transitions; E 4. Provides public benefits such as usable civic and open spaces, livable streets, c structured and shared parking, and linkages to transit; and U 5. Does not hinder future opportunities for higher intensity transit-oriented development. N C L At the Planning and Zoning Commission meeting, staff advised if the Commission chooses to approve Chesapeake's request the following stipulations are recommended E to mitigate and promote future mixed use development around an aesthetically o acceptable gas well. w 1) Dedication of right of way and escrow payment to the city for future extension of ° U) a TOD street from Davis Boulevard to the eastern property line of the BJG site; E 2) Installation of an opaque ornamental metal gate at the main entry and new E masonry wall around the entire pad site including the existing valve station with appropriate landscaping within 6 months of well permit approvals; Q CL 3) Acquisition of a 150 foot "no build" easement prior to issuance of any drilling a permits; N M r 4) Assurances that the Special Use Permit for the Anejo pad site be repealed; and 5) All drilling and fracking operations to be completed within five years. N C 0 Applicant representative Dolores Garza presented Council with a powerpoint �, presentation that outlined Chesapeake's response to staff's request to address the E Special Development Plan criteria as well as the stipulations placed on the recommendation from the Planning and Zoning Commission. o 1. Meets the goals and intent of Transit Oriented Development in the city • Collaboration with city staff to develop an alternative and workable Master Plan approach to the Smithfield TOD concept plan • Tucked into an area existing preserved forested wetland, creek, '/2 acre valve site and flood plain • Remaining acreage is most desirable for future development 2. Provides an alternative Master Plan approach by considering multiple properties to create a predictable, market responsive development for the area • Provided a workable 40 acre master conceptual plan for the TOD • Remaining acreage is the most desirable for future development December 8, 2014 0 Page 10 of 16 Q Packet Pg.31 B.t.a • Escrowing funds for a road access to the eastern properties -- E 3. Fits the adjoining context by providing appropriate transitions • Remaining land is available for future development E - Chesapeake's properties total about 7 acres - we're using 1.91 for pad site o - Davis Blvd frontage properties available for future development ;, • Street connectivity with the future roadway to any future residential growth 0 to the east has been planned 0 • Allowances were made for future development by N - Minimized pad size - Escrowing street connection through site to future development - Landscaping around masonry walls unique to TOD - Pad site opaque entry gate with decorative features o 4. Provides public benefits such as usable civic and open spaces, livable streets, c structured and shared parking and linkages to transit • Master plan includes - Pad perimeter's masonry walls are nearly in line with valve site E - No-build zones around the pad site - Providing open space adjacent to pad site Q - Park area near eastern edge, forested wetland preservation a 5. Does not hinder future opportunities for higher intensity transit-oriented M development • Sites such as Morrow and Graham have not stopped adjacent new higher priced housing development from being successful N • Pad site does not dictate development, the location does o • Example of what is going on near a high density area - Palos Verdes and Merrimac E Mayor Trevino advised that the City would take comments from the public. ° a The following people spoke in favor the request: Rob Rankin, 700 Bandit Trail, Keller; ; Marcus Blagg, 5910 East Mockingbird Lane, Dallas; and A.J. Wendel, 5507 Summit E Ridge Trail, Arlington. E The following did not wish to speak, but asked their support be noted for the record: Joe Lovitt, 6416 Amundson Road, North Richland Hills; John McBeth, 8428 Timberline - Court, North Richland Hills; Don and Mary Ann Bradley, P.O. Box 820474, North Richland Hills; Jimmy Stringer, 7104 Carolenna Court, North Richland Hills; Fred Wilson, 7020 Stoneridge Drive, North Richland Hills; Otis and Patricia Austin, 8300 Forrest Oak Drive, North Richland Hills, Kenneth D. Laux, 1107 Aspen Drive, Gainesville; Brad Trombley, 7016 Stoneridge Drive, North Richland Hills; and Paula Trombley, 7016 Stoneridge Drive, North Richland Hills. E December 8, 2014 0 Page 11 of 16 Q Packet Pg.32 B.t.a Ms. Mary Barkley, 600 West 6t" Street, Fort Worth, spoke on behalf of Bates Realty -- (owns property immediately across the street) to express concern with additional E restrictions that may be placed on land adjacent to the pad site and the effects raised in 0 Mr. Pitstick's presentation regarding future surrounding development. E Mr. Jim Duncan, 486 W.N. Woody Road, Azle; spoke in opposition of the request. c U Debra and John Epperson, 7105 Stephanie Court, were not present when their name was called, but their form indicated support for the item. 0 N There being no one else wishing to comment, Mayor Trevino closed the public hearing. C L d COUNCIL MEMBER WELCH MOVED TO APPROVE ORDINANCE NO. 3348, WITH THE E d STIPULATIONS AS OUTLINED IN THE MEMO WITH APPROVAL OF SDP 2014-02. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. d w MOTION TO APPROVE CARRIED 6-0-1,WITH COUNCIL MEMBER LOMBARD ABSTAINING. w d C.5 ZC 2014-16, ORDINANCE NO. 3345, PUBLIC HEARING AND E CONSIDERATION OF A REQUEST FROM GREG & TINA CLIFTON FOR A E ZONING CHANGE FROM "AG" AGRICULTURAL TO "R-2" SINGLE FAMILY o' ON 2.79 ACRES LOCATED AT 7221 EDEN ROAD. Q APPROVED a N M Mayor Trevino opened the public hearing and called on Director of Planning and Development John Pitstick to present the item. o N Director of Planning and Development John Pitstick summarized items C5 and D1 for o Council. The applicant is requesting a zoning change from AG to R-2 for the purpose building a new home. The applicant has recently demolished the existing residential home on the property. Mr. Pitstick informed Council the applicant intends to keep an existing barn on the property and as such the barn will be a non-conforming use. o a Applicant Greg Clifton presented his request and was available to answer questions ; from Council. In Council's discussion with Mr. Clifton it was determined that Mr. Clifton E intends to utilize the existing barn to keep livestock. E Council, staff and the applicant discussed the zoning change request and what would work best for the applicant's future plans for the new residence and keeping of livestock. — After discussion, Council approved the item to allow the applicant to continue with the construction of the new residence and allow applicant to bring back an item to rezone the property as R-1-S with no cost of application fees to the applicant. _ U Mayor Trevino asked for anyone wishing to speak on the item to come forward. E December 8, 2014 0 Page 12 of 16 Q Packet Pg.33 B.t.a Mr. Mark Wood, 6617 Precinct Line Road, Suite 200, spoke in favor the request. -- There being no one else wishing to speak, Mayor Trevino closed the public hearing. E COUNCIL MEMBER WELCH MOVED TO APPROVE ZC 2014-16, ORDINANCE NO. 3345 FOR THE R-2 ZONING AND TO ALLOW THE APPLICANT TO REAPPLY FOR ZONING WITH A WAIVER OF FEES c FOR THE CHANGE TO R-1-S. COUNCIL MEMBER WHITSON SECONDED THE MOTION. V U MOTION TO APPROVE CARRIED 7-0. 0 N D. PLANNING AND DEVELOPMENT C L d D.1 FP 2014-13 CONSIDERATION OF A REQUEST FROM GREG & TINA E CLIFTON FOR A FINAL PLAT FOR LOT 2, BLOCK 1, BANNISTER ESTATES ON 2.733 ACRES LOCATED AT 7221 EDEN ROAD. ° APPROVED Z w 0 This item was presented with item C5. COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE FP 2014-13. COUNCIL MEMBER TURNAGE E SECONDED THE MOTION. 0 CL L MOTION TO APPROVE CARRIED 7-0. C N D.2 FP 2014-11 CONSIDERATION OF A REQUEST FROM GRAHAM RANCH PARTNERS, LTD FOR A FINAL PLAT OF GRAHAM RANCH PHASE 3A ON 1.655 ACRES LOCATED IN THE 6900 BLOCK OF CHISHOLM TRAIL. N APPROVED C 0 L Mayor Trevino called on Director of Planning and Development John Pitstick to present the item. Director of Planning and Development John Pitstick summarized items D2 and D3 and ° was available to answer questions from Council. Applicant Mark Wood, 6617 Precinct Line Road, presented request and was available to respond to questions from Council. MAYOR PRO TEM WRIGHT OUJESKY MOVED TO APPROVE FP 2104-11. COUNCIL MEMBER WHITSON SECONDED THE MOTION. 0 MOTION TO APPROVE CARRIED 7-0. V U d E December 8, 2014 Page 13 of 16 Q Packet Pg.34 B.t.a D.3 FP 2014-12 CONSIDERATION OF A REQUEST FROM GRAHAM RANCH PARTNERS, LTD FOR A FINAL PLAT OF GRAHAM RANCH PHASE 3B ON E 7.733 ACRES LOCATED IN THE 6800 BLOCKS OF KING RANCH ROAD AND FOUR SIXES RANCH ROAD. E APPROVED 0 This item was presented in conjunction with item D2. U COUNCIL MEMBER LOMBARD MOVED TO APPROVE FP 2014-12. COUNCIL MEMBER WELCH SECONDED THE MOTION. eq C L MOTION TO APPROVE CARRIED 7-0. E d E. PUBLIC WORKS 0 E.1 CONSIDER RESOLUTION NO. 2014-030, RECOMMENDING AWARD OF BID w FOR THE 39TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT TO MCCLENDON CONSTRUCTION FOR PAVING OF 2 JENNINGS AND DUDE COURT APPROVED E Mayor Trevino called on City Engineer Caroline Waggoner to present the item. 0 CL CL City Engineer Caroline Waggoner summarized item and responded to questions from a Council. Mr. Waggoner informed Council the city received a petition from residents who N are opposed to the proposed sidewalks on Jennings Drive. City staff is seeking guidance from City Council with regard to construction of sidewalks for this project. 0 N COUNCIL MEMBER TURNAGE MOVED TO APPROVE RESOLUTION NO. 2014-030, TO INCLUDE c THE BASE BID PLUS ALTERNATES B AND D FOR A TOTAL AWARD OF $798,763.50. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. E d Mayor Trevino commented that the city received a couple of comment cards to speak o on the item. He informed the public that the motion made by Council does not include the construction of sidewalks. MOTION TO APPROVE CARRIED 7-0. F. GENERAL ITEMS F.1 CONSIDER ORDINANCE NO. 3344, AWARDING THE SOLID WASTE AND RECYCLING COLLECTION CONTRACT TO REPUBLIC WASTE SERVICES. APPROVED _ U Assistant City Manager Karen Bostic summarized item for Council. The new solid waste and recycling collection contract includes the following: December 8, 2014 0 Page 14 of 16 Q Packet Pg.35 B.t.a • Two times a week "take all" service on Monday/Thursday and Tuesday/Friday; E • Once a week curbside recycling using 65 gallon carts on one of the regularly 0 scheduled trash days; _ • Curbside Christmas tree collection plus drop-off locations; • All city facilities receive free collection; 0 • 84 free hauls of roll off containers for the city; • $15,000 donation each year to Keep NRH Beautiful; • $10,000 donation per year for senior programming; o • 2 free hauls to the landfill for residents (new service with this contract); • Dedicated route supervisor for North Richland Hills; • Five holidays per year with make-up days; E • Five-year initial term with two one-year extensions upon mutual agreement; and • Annual adjustment beginning in year two equal to 2.75% or DFW CPI, whichever ° is greater, but not to exceed 4.5% z w 0 Ms. Bostic advised that residents will see an increase of $1.77 on their monthly bill. The franchise ordinance requires two readings by the City Council. If approved tonight, E the second reading of the ordinance will be held on January 12, 2015. E 0 0 COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE FIRST READING OF ORDINANCE NO. CL CL 3344. COUNCIL MEMBER BARTH SECONDED THE MOTION. Q N MOTION TO APPROVE CARRIED 7-0 G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY o ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK SESSION AGENDA ° Mayor Trevino announced that Council performed the evaluation of the city manager during executive session. Mayor Trevino commented that with the City Council's o approval he will provide the city manager with a letter expressing their gratitude for his service. Mayor Trevino advised that he would entertain a motion to amend the city manager's contract to extend his employment to October 1, 2018 and adjust his salary in accordance with the contract. 2 E COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONTRACT AS PRESENTED. COUNCIL 0 MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. o U H. INFORMATION AND REPORTS HA ANNOUNCEMENTS E December 8, 2014 0 Page 15 of 16 Q Packet Pg.36 B.t.a Council member Barth made the following announcements. E Keep NRH Beautiful is accepting nominations for its annual Christmas Lighting Contest. E You can nominate friends or neighbors by calling 817-427-6651 prior to 5:00 p.m. on Thursday, December 11. c U NRH Santa Cops and the Firefighter's Association are holding a holiday toy and food drive to benefit those who are less fortunate in our community. Residents are encouraged to share in the holiday spirit by dropping off new, unwrapped toys and N nonperishable food items to the Police Department or any NRH Fire Station. Donations C L will be accepted through December 20. E City Hall and other non-emergency city offices will be closed for the holidays on December 25 and 26 and on January 1. Garbage and recycling won't be collected on ° Christmas Day or New Year's Day. Thursday collections will be made on Friday and w Friday collections will shift to Saturday. 0 The December 22, 2014 City Council meeting has been canceled. The next meeting is E scheduled for January 12, 2015 at 7:00 p.m. E 0 Kudos Korner - Fix It Blitz Volunteers — A citizen submitted a "Cheer" to the newspaper Q expressing her appreciation for the city staff and volunteers who painted and fixed up a her house during the Neighborhood Initiative Fix It Blitz. She said it was a blessing to N receive such help and she was very thankful for everyone involved. I. ADJOURNMENT o N C Mayor Trevino adjourned the meeting at 10:12 p.m. E 0 Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary ; 0 U U d E December 8, 2014 0 Page 16 of 16 Q Packet Pg.37 r4R ,II NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Authorize payment to Physio-Control, Inc., in the amount of $74,097.90 for the necessary replacement of (2) Lifepak12 defibrillators to (2) Lifepak15 defibrillators. Presenter: Stan Tinney, Fire Chief Summary: This item is to authorize payment to Physio-Control, Inc. for$74,097.90. This purchase is for the necessary replacement from (2) Lifepak 12 defibrillators to (2) Lifepak 15 defibrillators on Engine 224 and Truck 223. General Description: The Lifepak 12 defibrillators utilized by the City of North Richland Hills Fire Department are reaching the end of their life expectancy as estimated by both the American Hospital Association and the Department of the Army Technical Bulletin. For this reason, it is necessary to continue the replacement process for the current medical equipment used in daily operations. Current EMS Protocols set forth by the Emergency Medical Director, Dr. Roy Yamada, require a patient's first defibrillation to be administered at 360 joules for the patients that are over 50Kg. The Physio-Control Lifepaks are the only defibrillators that can deliver this amount of joules. Replacement of the Lifepak 12 defibrillators with the Lifepak 15 defibrillators will allow the department to operate as needed without running the risk of failed equipment. With the purchase of the Lifepak 15's, the city will also be receiving the latest technology and upgraded batteries. Physio-Control, Inc. is the sole source provider in our marketplace for the new Lifepak devices. The North Richland Hills Fire Department has always relied on the Physio-Control Cardiac Monitor Defibrillators. These items were approved in the FY2014-2015 and are within the budgeted amount. Recommendation: Authorize payment to Physio-Control, Inc. in the amount of $74,097.90 for the necessary replacement of (2) Lifepak 12 defibrillators to (2) Lifepak 15 defibrillators. Packet Pg.38 B.2.a Physio-Control,Inc. 11811 Willows Road NE P.O.Box 97023 Redmond,WA 98073-9723 U.S.A www.physio-control.com i let 800.442.1142 O fax 800.732.0956 O To: Chris Jungst North Richland Hills Fire Department 7202 Dick Fisher Dr Quote#: 1-271162964 NORTH RICHLAND HILLS,TX 76180 Rev#: 3 Phone:(817)427-6900 Quote Date: 12/03/2014 U cjungst@nrhfd.com Sales Consultant: David Atkinson N 800-442-1142 x 72438 L FOB: Redmond,WA w U Terms: All quotes subject to credit approval and the following terms&conditions 0 Contract: None Exp Date: 03/03/2015 v O Catalog Line V! A t 1 99577-001257-LP15 MONITOR/DEFIB,CPR, 2 $36,595.00 $5,489.25 $5,000.00 $26,105.75 $52,211.50 �- Pace,to 360j,SPO21CO/MetHb,12L GL,NIBP, O CO2,Trend,BT THE LIFEPAK 15 IS AN ADAPTIV BIPHASIC FULLY 0 ESCALATING(TO 360 JOULES)MULTI-PARAMETER A MONITOR/DEFIBRILLATOR. 2 PAIR QUIK-COMBO tv ELECTRODES PER UNIT-11996-000091, TEST LOAD �- -21330-001365,IN-SERVICE DVD-21330-001486(one d per order),SERVICE MANUAL CD-21300-008084(one N per order) and SHIP KIT (RC Cable)41577-000126 0 INCLUDED.HARD PADDLES,BATTERIES AND CARRYING CASE NOT INCLUDED. Q 2 21330-001178-LI-ION BATTERY 5.7 AMP 6 $424.00 $63.60 $0.00 $360.40 $2,162.40 HOUR CAPACITY ti 0 RECHARGEABLE LITHIUM-ION,WITH FUEL GAUGE 3 11141-000106-LIFEPAK 12 LITHIUM-ION 10 $407.00 $61.05 $0.00 $345.95 $3,459.50 BATTERY PACK RECHARGEABLE LIFEPAK LITHIUM-ION BATTERY PACK WITH FUEL GAUGE FOR LIFEPAK 12 DEFIB/MONITOR. MUST BE CHARGED WITH A COMPATIBLE BSS2. CANNOT BE CHARGED WITH N ACPA OR DCPA. 4 11171-000017-LNCS DCI,ADULT SPO2 2 $295.00 $44.25 $0.00 $250.75 $501.50 SENSOR REUSABLE C LNCS DCI,ADULT SPO2 SENSOR,REUSABLE,REF 1863 0 5 11996-000323-MASIMO SET RED LNCS 2 $202.00 $30.30 $0.00 $171.70 $343.40 W PATIENT CABLE-4 FEET Q RED LNC-04,PATIENT CABLE,4FT,REF 2055 O 6 11171-000032-RAINBOW DCI-DCB,ADULT 2 $844.00 $126.60 $0.00 $717.40 $1,434.80 REUSE SENSOR,BFT,REF 2407 O RAINBOW DCI-DC8,ADULT REUSE SENSOR,8FT,REF 0 2407 O 7 11171-000033-RAINBOW DCIP-DCB,PED 2 $844.00 $126.60 $0.00 $717.40 $1,434.80 REUSE SENSOR,BFT,REF 2640 d RAINBOW DCIP-DC8,PED REUSE SENSOR,BFT,REF 2640 d 8 11160-000003-NIBP CUFF- 2 $24.00 $3.60 $0.00 $20.40 $40.80 E REUSEABLE,CHILD v Q 1 I Packet Pg. 39 B�2.a Quote#: 1-271162964 Rev#: 3 Quote Products(continued) Quote Date: 12/03/2014 Line Catalog#/Description Qty Price Unit Disc Trade-In Unit Price Ext Total O r� 9 11160-000005-NIBP CUFF- 2 $29.00 $4.35 $0.00 $24.65 $49.30 C REUSEABLE,ADULT c� v 10 11577-000002-LIFEPAK 15 Basic Carry Case 2 $284.00 $42.60 $0.00 $241.40 $482.80 to w/right&left pouches Includes shoulder strap 11577-000001 V 11 11220-000028-Top Pouch 2 $50.00 $2.50 $0.00 $47.50 $95.00 Storage for sensors and electrodes.Insert in place of C standard paddles. w 12 11260-000039-LP15 Rear Pouch for carrying 2 $73.00 $3.65 $0.00 $69.35 $138.70 case - O L 13 LP15-OSCOMP-4-LIFEPAK 15 POS Service 2 $6,720.00 $940.80 $0.00 $5,779.20 $11,558.40 Contract-4 YEAR. On-site Comprehensive O Coverage. Price per unit. C Contracts with 4 and 5 year terms must be paid in full up front. A 14 50999-000117-ZONE TRAVEL CHARGE: 4 $0.00 $0.00 $0.00 $0.00 $0.00 d ZONE 1 O r� r� d SUB TOTAL $73,912.90 ESTIMATED TAX $0.00 a ESTIMATED SHIPPING& HANDLING $185.00 N L GRAND TOTAL $74,097.90 0 Trade-in Detail Q Product Qty Unit Value Total Value ........ .... Pricing Summary Totals M r List Price: $98,534.00' Trade-ins: $10,000.00' Cash Discounts: $14,621.10 a) Tax+SBH: +$185.00 GRAND TOTAL FOR THIS QUOTE $74,097.90' ti N r d O 3 D W Q O O U O t a d >_ ca Q 2 Packet Pg.40 B�2.a TO PLACE AN ORDER,PLEASE FAX A COPY OF THE QUOTE AND PURCHASE ORDER TO: #800-732-0956,ATTN: REP SUPPORT PHYSIO-CONTROL,INC.REQUIRES WRITTEN CUSTOMER APPROVAL(AUTHORIZED SIGNATURE) p VERIFICATION OF THIS ORDER.A PURCHASE ORDER IS REQUIRED ON ALL ORDERS$10,000 OR GREATER BEFORE NAME O APPLICABLE FREIGHT AND TAXES.THE UNDERSIGNED IS AUTHORIZED TO ACCEPT THIS ORDER IN ACCORDANCE TITLE v WITH THE TERMS AND PRICES DENOTED HEREIN.SIGN TO U THE RIGHT: DATE <a Ref.Code: JY/02794901/1-4GQNVN V Notes: L Taxes,shipping and handling fees are estimates only and are subject to change at the time of order.Shipping and handling applies to ground W transport only.Physio-Control will assess a$10 handling fee on any order less than$200.00. Above pricing valid only if all items in quote are purchased(optional items not required). To receive a trade-in credit,Buyer agrees to return the trade-in device(s)within 30 days of receipt of the replacement device(s)to Physio- Control's place of business or to an authorized Physio-Control representative.Physio-Control will provide instructions for returning the O device(s)and will pay for the associated shipping cost. 0 O In the event that trade-in device(s)are not received by Physio-Control within the 30-day window,Buyer acknowledges that this quote shall U) constitute a purchase order and agrees to be invoiced for the amount of the trade-in discount.Invoice shall be payable upon receipt. Items listed above at no change are included as part of a package discount that involves the purchase of a bundle of items.Buyer is solely �- responsible for appropriately allocating the discount extended on the bundle when fulfilling any reporting obligations it might have. If Buyer is ordering service,Buyer affirms reading and accepts the terms of the Physio-Control,Inc.Technical Service Support Agreement a> which is available from your sales representative or http://www.physio-control.com/uploadedFiles/products/service- E+ pla nsrFechnicalServiceAgreement.pdf a d N •L O Q 2 LIFEPAK 12 Biphasic 3 Feature trade ins c M Trade-in values are a function of the market value and the condition of the device at the time of trade in,thus values may be subject to change.Please note that device serial numbers are required at time of order. c� C� N tD r ti li N d O CY3 ' 0 W Q O O U O t a d E v Q 3 Packet Pg.41 TERMS OF SALE General Terms Physio-Control,Inc.'s acceptance of the Buyer's order is expressly conditioned on product availability and the Buyer's assent to the terms set forth in this document and its attachments.Physio-Control,Inc.agrees to furnish the goods and services ordered by the Buyer only on these terms,and the Buyer's acceptance of any portion of the goods and services covered by this document shall confirm their acceptance L by the Buyer.These terms constitute the complete agreement between the parties and they shall govern any conflicting or ambiguous terms O on the Buyer's purchase order or on other documents submitted to Physio-Control,Inc.by the Buyer.These terms may only be revised or amended by a written agreement signed by an authorized representative of both parties. O U Pricing Unless otherwise indicated in this document,prices of goods and services covered by this document shall be Physio-Control,Inc.standard prices in effect at the time of delivery.Prices do not include freight insurance,freight forwarding fees,taxes,duties,import or export permit fees,or any other similar charge of any kind applicable to the goods and services covered by this document.Sales or use taxes on ro domestic(USA)deliveries will be invoiced in addition to the price of the goods and services covered by this document unless Physio- Control,Inc.receives a copy of a valid an exemption certificate prior to delivery.Please forward your tax exemption certificate to the Physio- Control,Inc.Tax Department P.O.Box 97006,Redmond,Washington 98073-9706. L O Payment w Unless otherwise indicated in this document or otherwise confirmed by Physio-Control,Inc.in writing,payment for goods and services supplied by Physio-Control,Inc.shall be subject to the following terms: • Domestic(USA)Sales-Upon approval of credit by Physio-Control,Inc.,100%of invoice due thirty(30)days after invoice date. • International Sales-Sight draft or acceptable(confirmed)irrevocable letter of credit. Physio-Control,Inc.may change the terms of payment at any time prior to delivery by providing written notice to the Buyer. O Delivery C Unless otherwise indicated in this document,delivery shall be FOB Physio-Control,Inc.point of shipment and title and risk of loss shall pass •y to the Buyer at that point.Partial deliveries may be made and partial invoices shall be permitted and shall become due in accordance with >, the payment terms.In the absence of shipping instructions from the Buyer,Physio-Control,Inc.will obtain transportation on the Buyer's behalf and for the Buyer's account. 0- 0 Delays Delivery dates are approximate.Physio-Control,Inc.will not be liable for any loss or damage of any kind due to delays in delivery or non- 0 delivery resulting from any cause beyond its reasonable control,including but not limited to,acts of God,labor disputes,the requirements of E any governmental authority,war,civil unrest,terrorist acts,delays in manufacture,obtaining any required license or permit,and Physio- Control,Inc.inability to obtain goods from its usual sources.Any such delay shall not be considered a breach of Physio-Control,Inc.and the d Buyer's agreement and the delivery dates shall be extended for the length of such delay. y N Inspections and Returns L Claims by the Buyer for damage to or shortages of goods delivered shall be made within thirty(30)days after shipment by providing Physio- Control,Inc.with written notice of any deficiency.Payment is not contingent upon immediate correction of any deficiencies and Physio- Control,Inc.prior approval is required before the return of any goods to Physio-Control,Inc.Physio-Control,Inc.reserves the right to charge Q a 15%restocking fee for returns.The Physio-Control Returned Product Policy is located at http:/Avrww.physio-control.com/uploadedFi les/support/ReturnPolicy_3308529_A.pdf. ti 0 M Service Terms All device service will be governed by the Physio-Control,Inc.Technical Services Support Agreement which is available from your sales d representative or http://www.physio-control.com/uploadedFiles/products/service-plans rrechnicalServiceAgreement.pdf.All devices that are not under Physio-Control Limited Warranty or a current Technical Service Support Agreement must be inspected and repaired(if necessary) to meet original specifications at then-current list prices prior to being covered under a Technical Service Support Agreement.If Buyer is ordering service,Buyer affirms reading and accepts the terms of the Technical Service Support Agreement. r` Warranty N Physio-Control,Inc.warrants its products in accordance with the terms of the standard Physio-Control,Inc.product warranty applicable to T_ the product to be supplied.Physio-Control,Inc.warrants services and replacement parts provided in performing such services against 0 defects in accordance with the terms of the Physio-Control,Inc.service warranty set forth in the Technical Service Support Agreement.The 3 remedies provided under such warranties shall be the Buyer's sole and exclusive remedies.Physio-Control,Inc.makes no other warranties, express or implied,Including,without limitation,NO WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, 0 CY AND IN NO EVENT SHALL PHYSIO-CONTROL,INC.BE LIABLE FOR INCIDENTAL,CONSEQUENTIAL,SPECIAL OR OTHER W DAMAGES. Q Patent&Indemnity 0 Upon receipt of prompt notice from the Buyer and with the Buyer's authority and assistance,Physio-Control,Inc.agrees to defend, indemnify and hold the Buyer harmless against any claim that the Physio-Control,Inc.products covered by this document directly infringe O any United States of America patent. U O Miscellaneous V! a)The Buyer agrees that products purchased hereunder will not be reshipped or resold to any persons or places prohibited by the laws of the United States of America.b)Through the purchase of Physio-Control,Inc.products,the Buyer does not acquire any interest in any d tooling,drawings,design information,computer programming,patents or copyrighted or confidential information related to said products, and the Buyer expressly agrees not to reverse engineer or decompile such products or related software and information.c)The rights and obligations of Physio-Control,Inc.and the Buyer related to the purchase and sale of products and services described in this document shall O be governed by the laws of the State of Washington,United States of America.All costs and expenses incurred by the prevailing party E related to enforcement of its rights under this document,including reasonable attorneys fees,shall be reimbursed by the other party. v ro Q 4 Packet Pg.42 B.3 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Approve Resolution No. 2014-001, Adopting the new Clean Fleet Policy R14-10. Presenter: Karen Bostic, Assistant City Manager Summary: The Regional Transportation Council has requested all cities within the Dallas-Fort Worth ozone nonattainment area adopt the new Clean Fleet Policy R14-10 which replaces the previous version. General Description: In 2005, the City of North Richland Hills adopted the Clean Fleet Vehicle Policy recommended by the Regional Transportation Council (RTC). This policy remains an important regional air quality strategy as the region continues to face air quality challenges. For the past year, North Central Texas Council of Governments (NCTCOG) staff and local fleet representatives have been working to revise the policy to ensure that it remains relevant and effective. Organizations in the Dallas-Fort Worth ozone nonattainment area are being urged to adopt the new Clean Fleet Policy R14-10. Major policy changes include expansion of applicability to private fleets and non-road equipment, inclusion of multi-pollutant benefits and petroleum reduction goals, and removal of outdated emissions references. The revised policy still includes the requirement of an idle-reduction policy/standard operating procedure which the city adopted a number of years ago. Adoption of the new policy entitles each entity to compete for vehicle funding made available through the RTC. Adopting entities may also receive recognition through the DFW Clean Cities Coalition program. The recent Environmental Protection Agency proposal to further lower the federal ozone standard underscores that regional efforts to reduce ozone-forming emissions will remain critically important. Recommendation: Approve Resolution No. xxxx Packet Pg.43 B.3 r4 NO&TH KICHLAND HILLS RESOLUTION NO. 2014-001 CLEAN FLEET POLICY R14-10 WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as the Metropolitan Planning Organization (MPO) for the Dallas-Fort Worth (DFW) Metropolitan Area by the Governor of Texas and in accordance with federal law; and, WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected officials, is the regional transportation policy body associated with NCTCOG and has been and continues to be the regional forum for cooperative decisions on transportation; and, WHEREAS, NCTCOG has been designated as a Clean Cities Coalition for the DFW region by the US Department of Energy in accordance with federal law and the NCTCOG Executive Board authorized NCTCOG to serve as the host organization for the DFW Clean Cities (DFWCC) Coalition and its efforts; and, WHEREAS, the U.S. Environmental Protection Agency (EPA) has designated the DFW area as a nonattainment area for the pollutant ozone, and air quality impacts the public health of the entire region; and, WHEREAS, emissions inventories from the Texas Commission on Environmental Quality (TCEQ) indicate that in 2012, approximately 76 percent of the nitrogen oxides (NOx) emissions and 25 percent of the volatile organic compounds (VOC) emissions in the DFW ozone nonattainment area are attributable to mobile sources; and, WHEREAS, the RTC is responsible for transportation conformity; and the Clean Air Act Amendments of 1990 require that transportation plans and improvement programs in air quality nonattainment areas conform to the adopted State Implementation Plan (SIP); and, WHEREAS, the RTC has adopted a resolution supporting the adoption and implementation of a Clean Fleet Policy by organizations with fleet operations in the DFW area; and reserves all future vehicle funding for entities that adopt and comply with a policy consistent with the provisions outlined below, WHEREAS, the City of North Richland Hills will set goals and provide workable, cost-effective solutions to improve air quality and reduce petroleum consumption in the DFW area, and implement those measures as practicable. NOW, THEREFORE, BE IT HEREBY RESOLVED: Packet Pg.44 B.3 r4 NO&TH KICHLAND HILLS Section 1. City of North Richland Hills will reduce emissions from fleet activities by performing the following actions as practicable: 1.1 Implement an idle-reduction policy/standard operating procedure (SOP) that applies to all of the entity's vehicles and equipment, except where exempted as determined by City of North Richland Hills; communicate idle-reduction expectations to staff, vendors and visitors; and utilize idle-reduction technology. 1.2 Maximize use of vehicles and equipment with the lowest emissions wherever possible. 1.3 Ensure all conversions are EPA and/or California Air Resources Board (CARB) certified; ensure that aftermarket technologies are EPA and/or CARB verified, or are listed as an emerging technology by the EPA or a state environmental agency; and both conversions and aftermarket technologies are compatible with Texas Low Emission Diesel Program (TxLED) requirements. 1.4 Establish a plan to modify non-essential fleet activities on high ozone days to reduce air quality impacts. 1.5 Implement vehicle and equipment disposal strategies which minimize negative impacts on air quality. 1.6 Implement vehicle and equipment emissions inspection practices which meet or surpass the standards required by statute, including prompt resolution of any illuminated malfunction indicator lamp (MIL). Section 2. City of North Richland Hills will reduce overall fuel consumption, particularly the use of conventional petroleum fuels, by performing the following actions as practicable: 2.1 Pursue low-emission vehicles and equipment for acquisition, with an emphasis on alternative fuel, advanced technology, and/or Smartwaysm certified vehicles and equipment. 2.2 Improve overall fleet fuel efficiency. 2.3 Establish practices to reduce vehicle miles traveled, passenger miles traveled, engine hours, and/or ton miles traveled, as appropriate. Packet Pg.45 B.3 r4 NO&TH KICHLAND HILLS Section 3. City of North Richland Hills will partner with the NCTCOG and DFWCC by performing the following actions as practicable: 3.1 Maintain membership and active participation in DFWCC and submit timely Clean Fleet Policy reporting. 3.2 Evaluate and consider participation in programs to test/commercialize/demonstrate new technologies to improve efficiency, reduce emissions, and/or increase fuel efficiency. 3.3 Pursue activities which support peer fleets' efforts to implement fuel- or emissions-reducing activities by sharing and maximizing resources. 3.4 Encourage fleet activities which minimize water, solid waste, or other environmental impacts of fleet activities, as appropriate. Section 4. City of North Richland Hills will ensure drivers/operators and fleet personnel are familiar with air quality and petroleum reduction goals by performing the following actions as practicable: 4.1 Provide in-house training and/or attending training administered by NCTCOG for fleet personnel and other staff involved in fleet decisions to review policy elements and provide recommendations for achieving objectives. 4.2 Consider other mechanisms to increase understanding and awareness among fleet personnel and others. City of North Richland Hills acknowledges that adoption of the Clean Fleet Policy, adoption of an idle reduction policy/SOP as outlined in section 1.1, submittal of both policies, and submittal of Clean Fleet Policy reporting is required to be eligible for future clean fleet funding from the RTC, and may be considered when determining other funding actions. The extent of Clean Fleet Policy implementation, as documented through reporting, will also be a factor in receiving DFWCC fleet recognition. This policy shall be in effect immediately upon its adoption and replaces the prior Clean Fleet Vehicle Policy of the adopting entity. Packet Pg.46 B.3 r4 NORTH KICHLAND HILLS I hereby certify that this policy was adopted by the City of North Richland Hills on January 12, 2015. Signature Printed Name Title Adopting Entity CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney Packet Pg.47 B.3 r4 NO&TH KICHLAND HILLS APPROVED AS TO CONTENT: Karen Bostic, Assistant City Manager Packet Pg.48 B.4 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Authorize payment to the City of Fort Worth in the amount of $108,288 for the annual radio system services infrastructure. Presenter: Stan Tinney, Fire Chief Summary: Authorize Payment to the City of Fort Worth in the amount of$108,288 for the annual radio system services infrastructure. General Description: The is a cost per radio unit that covers the infrastructure costs for operation of the North Richland Hills Public Safety radios on the City of Fort Worth radio system. The radio agreement with the City of Fort Worth is current as of December 2013. The applicable fees and term approved in the contract are as follows: • $600.00 for each new radio added to the system per radio identification number • $1.00 per month, per radio for Over the Air (OTAR) Administrative Fees, if applicable • $24.00 per month, per subscriber radio, payable in advance on an annual basis for all active radio IDs issued to user at the time of the annual billing. Current billing is for 376 radios at $288.00/radio/year after corrective adjustment. • New radios billed on a pro-rata basis Term is open ended with the option to cancel for any reason, with or without cause upon a ninety (90) day written notice by either party. This is an approved line item in the FY2014-2015 budget, account number 001-8901- 532.34-30. Recommendation: To authorize the payment to the City of Fort Worth in the amount of $108,288 for the annual radio system services infrastructure. Packet Pg.49 B.4.a FORTWORTH REVENUE COLLECTIONS 1000 THROCKMORTON STREET FORT WORTH, TEXAS 76102-6311 a� ** RETURNED CHECKS ARE RE-PRESENTED ELECTRONICALLY ** c w ORIGINATING DEPT. : IT SOLUTIONS PHONE: 817-392-6640 ° ° N DATE: 12/22/2014 o w CITY OF NORTH RICHLAND HILLS BILLY OWENS INVOICE NO. : 013311 7202 DICK FISHER DR NORTH E NORTH RICHLAND HILLS TX 76180 E 0 CWB FOR: RADIOS AMOUNT DUE: 109,440.00 0 w 0 FURTHER DESCRIPTION: v 380 RADIOS CSC38993 0 d E ca a d N L O Q ti r M r r r M M r WE NOW ACCEPT "VISA" OR "MASTERCARD" FOR YOUR CONVENIENCE. ° ---------------------------------------------------------------------------------------------------------------------------. RETURN THIS PORTION WITH PAYMENT s CWB GF-160 INVOICE NO. : 013311 DATE: 12/22/2014 0 ORIG DEPT: IT SOLUTIONS PHONE: 817-392-6640 FOR: RADIOS c CITY OF NORTH RICHLAND HILLS VISA OR MASTER CARD ACCOUNT NUMBER c BILLY OWENS EXP. DATE: 7202 DICK FISHER DR NORTH SIGNATURE: v NORTH RICHLAND HILLS TX 76180 d TOTAL DUE PAY THIS AMOUNT $109,440.00 Q 160000000000133110000000001094400000109440009 Packet Pg.60 B.4.a �a Jennifer Day CU 0 From: Billy Owens c Sent: Tuesday, December 30,2014 3:01 PM co To: Jennifer Day Cl Cc: FGrk Marcum o Subject: FW:Active Radio IDs- North Richland Hills 60� w 0 Jen 0 nifer, E M 0 I have put t he i nvoi ce i n your box. Thanks, Billy 0 ,nnnn ,nun, nun, nun, ,nun .....nnnn ....nnnn, .....nnnn, ,nun, ....,nnnn ....,nnnn ....nnnn, .....nnnn, .....nnnn, ....,nnnn ....,nnnn ....nnnn, .....nnnn, .....nnnn, 0 From. Smith, Kim [mailto.Kim.Smith@fortworthtexas.gov] w Sent: Tuesday, December 30, 2014 12:16 PM 0 To: Billy Owens Cc: Girton, Alan; DeHoyos, Beatrice; Rios, Julie Subject: RE: Active Radio IDs - North Richland Hills 0 Hi Billy, 0 E Thank you for calling to let me know about the incorrect radio billing amount. The billing staff is unable to generat( a revised invoice for the October 2014 billing, so if you could, please send the adjusted payment amount for 376 radii vs. the 380 radios as invoiced (credit of 4@$288.0 ), and include a copy of this email and note this asthe reason foi 0 the payment amount. If you have any other questions or concerns please let me know. a ti Thank you, M Km M Ljn Fn ju ! 0 ,bg m bypo!Ufci oprphz!Tprugpot! Tf dvq u'C6bej p!Tf agdf t!Ej vytj po!B en j of t Wa jpo! 817-392-8457 >> City of Fort Worth— Working together to build a strong community 0 LL w .nnnn .nnnn, .nnnn, .nnnn, .nnnn .nnnn .nnnn, .nnnn, .nnnn, .nnnn .nnnn .nnnn, .nnnn, .nnnn, .nnnn .nnnn .nnnn, .nnnn, .nnnn, 0 From: Billy Owens [mailto:bowens@nrhtx.com] v Sent: Monday, October 20, 2014 2:45 PM To: Smith, Kim; Kirk Marcum 0 E ca Q Packet Pg.61 B.4.a C; Cc: Girton, Alan Subject: RE: Active Radio IDs - North Richland Hills d m, L 0 W We have caught a couple radiosthat are not ours on the list.They are: co co 0 NRHW- NORTH RICHLAND � HCStn2Alrt 527CPM7880 7216931 HILLS - NRHW- NORTH RICHLAND HCStn1Alrt 527CPM7882 7216932 HILLS o NRHW- NORTH RICHLAND E �a HCStn3Alrt 527CPM7883 7216933 HILLS NRHW- NORTH RICHLAND RHStn1Alrt 527CPR1034 7216934 HILLS 0 Also,this radio was recently destroyed: 0 NORTH RICHLAND w N RH-C228 655CKT3426 7216611 HILLS 0, U d t Could you please update your records and reissue our invoice? 0 Thank you, h0§ a Energency Management O Dordinator N City of North Rchland Hills 0 (0) 817-427-6935 (M)972-989-3686 Q bowens orhtx.com ti M r r r M From. Smith, Kim [mailto.Kim.Smith@fortworthtexas.gov] o Sent: Tuesday, September 02, 2014 12:56 PM To: Kirk Marcum Cc: Billy Owens; Girton, Alan 0 Subject: Active Radio IDs - North Richland Hills Di j g 0 Ui f!bubdi f e!sf gpsdj t!pvs!n you re!sf gpsJrjt goh!u f!bdquvf!sbej pt!x f!t i px !g)s!Opsj !Sj di rboe!I j ntY!Tj off!pvs!boovt U0_ cj njDh!j t!j ovpj df e!j o!P dipcf s-!grfibt f sf vyf x !u f!rjt dboeii f rq!vt!f of vsf!j d!bddvsbdz/!Jjzpv!tf f Vej t dsf gboc[7--!zpv!dbc c vtf!u f!of x !po.rjDf!tf s4df!sf rvf t dgpsn !bdi ug; suc psu dybt/hpv pna�pot sbejptQrp!hf db!tf Snjdf!psef s!jtty rpii bwf!JEt!sf n pvf e/! >_ 2 Q Packet Pg.52 B.4.a �a Jjzpv!i bvf!boz!rvftgpot-!grhbtf!rhdn f!I opx P Ui bol t- L O W CO Y (11-01 CO Information Technology SDlutions CO SBcurity/Radio SBrvices Division Administration w 817-392-8457 O /-CF ozCdb drOL❑i dr }(n�5 s'r y ACOu■-FI' " ■ 0 >_ FoRTWORTH, O O LL w O U d t O d >_ <a a d N .L O Q ti r M r r r M M r O d V O t O O U- w O A r� U d >_ t 3 <a Q Packet Pg.53 B.5 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Authorize the City Manager to enter in a contract with DFW Communications for relocation and installation of public safety dispatch consoles to the new city hall in the amount of$93,336.17. Presenter: Jimmy Perdue, Director of Public Safety Summary: The construction of the new City Hall includes the creation of a new Public Safety Comminutions Center. This facility is the central dispatching location for our community and those of our shared services partners. In addition to the installation of new equipment, we will be relocating much of our existing equipment that was recently purchased. Because of the technical expertise needed for this relocation we need to contract with a company that specializes in the operations of dispatch centers. DFW Communications is an authorized Motorola representative and we have been using them at our center for years. This contract includes relocating the existing radios and related equipment as well as the instalation of some radio equipment recently purchased. Funding for this will come from a combination of City Hall project funds and Tarrant County 911 funding allocation provided to North Richland Hills and our shared services cities. General Description: This is a contract for equipment and services required to move the combined dispatch center from the current city hall to the new one in November of 2015. Six existing dispatch consoles will be moved from the current city hall and three new consoles will be added for a total of nine installed units at the new location. Recommendation: Authorize the city to enter in a contract with DFW Communications for relocation and installation of public safety dispatch consoles to the new city hall for the amount of $93,336.17. Packet Pg.54 B.5.a F INSTALLATION CONTRACT THIS AGREEMENT, Made as of December 29, 2014 0 Between the Owner: City of North Richland Hills c 7301 NE Loop 820 0 North Richland Hills, Texas 76180 d 0 And the Contractor: DFW COMMUNICATIONS, INC. c 501 Duncan Perry Rd. Arlington, Texas 76011 877-730-4339 CL 0 For the Project: This contract consists of the relocation of the existing six position Motorola MCC7500 Console system from the current dispatch center to the new public safety facility. Three additional console positions y that have already been purchased by the City will be installed at the same time in the same location. A new RF antenna system for the seventeen a 800MHz and the VHF and UHF control stations will be installed as detailed in the Statement of Work. N (It will be necessary to have a temporary network connection from the existing dispatch center to the new public safety facility in order to bridge Q the console networking equipment.) F- z O U z O H ARTICLE 1. CONTRACT DOCUMENTS 1� J H 1.1. The contract documents consist of this agreement, general conditions, construction z documents, specifications, allowances, finish schedules, construction draw schedule, _ information disclosure statement, all addenda issued prior to execution of this agreement z and all change orders or modifications issued and agreed to by both parties. All documents noted herein shall be provided to the Contractor by the Owner. These 0 contract documents represent the entire agreement of both parties and supersede any prior oral or written agreement. a Q ARTICLE 2. SCOPE OF WORK 2.1. For a detailed description of the scope of the work of this project, Please see and refer to Exhibit "A" which is attached hereto and incorporated herein for all purposes. Joj 0brhe!cz;!Px of sr. . . . !DpoLEbdqDs!. . . Packet Pg.55 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 2 of 13 ARTICLE 3. TIME OF COMPLETION 3.1. Upon execution of the contract the required equipment will be ordered which has an approximate lead time of 6 weeks. The approximate completion date of the project shall c be 2 weeks after commencement of the project; however, any change orders and/or unusual weather and/or acts of God might delay or otherwise affect the completion date. o d d ARTICLE 4. THE CONTRACT PRICE 0 U The purchase price of the project shall be set at the sum of Ninety Three Thousand Three Hundred Thirty Six and Seventeen Cents ($93,336.17), subject to additions and deductions Q pursuant to authorized change orders and allowances o d w �a ARTICLE 5. PROGRESS PAYMENTS a 4.1. The Owner will not be required to make progress payments to the contractor for this project. The entire project will be invoiced following the successful completion of system acceptance and will be subject to DFW Communications' standard payment terms of "NET 30 days". Q Z ARTICLE 5. DUTIES OF THE CONTRACTOR 0 0 Z 5.1. All work shall be in accordance to the provisions of the plans and specifications set forth 0 in Exhibit "A". J 5.2. All work shall be completed in a workman like manner, and shall comply with all applicable national, state and local building codes and laws. co x 5.3. All work shall be performed by qualified or licensed individuals in there respective trade Z to perform their said work, as outlined by law. E 5.4. Contractor shall be responsible for electrical permits only that are necessary for the work to be completed. However, any and all other required permits shall be obtained by the Q owner. As needed DFW Communications will assist in the filing of permits on behalf of the City of North Richland Hills. 5.5. Contractor shall remove all construction debris and leave the project in a broom clean condition. Joj ybrfie!cz; Px of s . . . !DpoubdLps!. . . Packet Pg.66 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 3 of 13 5.6. Upon satisfactory payment being made for any portion of the work performed, Contractor shall furnish a full and unconditional release from any claim or mechanics' lien for that portion of the work for which payment has been made. 0 ca 0 ARTICLE 6. OWNER 0 The Owner shall communicate with subcontractors only through the Contractor. c U 6.1. Contractor shall be responsible for electrical permits only that are necessary for the work to be completed. However, any and all other required permits shall be obtained by the Q Owner 0 6.2. TO THE FULLEST EXTENT PERMITTED BY LAW, CONTRACTOR SHALL w INDEMNIFY AND HOLD HARMLESS OWNER, TOGETHER WITH OWNER'S o AFFILIATED COMPANIES, AGENTS, SERVANTS, EMPLOYEES, REPRESENTATIVES, OFFICERS, DIRECTORS, AND ATTORNEYS FROM a AND AGAINST ANY AND ALL CLAIMS, DAMAGES. LOSSES, EXPENSES, ATTORNEYS' FEES AND CAUSES OF ACTION ARISING OUT OF OR N RESULTING FROM THE FAILURE OF A SUBCONTRACTOR TO PERFORM ITS CONTRACTUAL OBLIGATIONS OR SATISFY ANY STATUTORY OR Q COMMON LAW DUTIES. z 0 U z ARTICLE 7. CHANGE ORDERS AND FINISH SCHEDULES J 7.1. A Change Order is any change to the original plans and/or specifications. All change y orders need to be agreed upon in writing, including cost, additional time considerations, z approximate dates when the work will begin and be completed, a legal description of the location where the work will be done and signed by both parties, the Owner and z Contractor. Additional time needed to complete change orders shall be taken into consideration in the project completion date. �a Q Joj ybrfie!cz; Px of s . . . !DpoubdLps!. . . Packet Pg.67 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 4 of 13 ARTICLE 8. INSURANCE 8.1. The Owner will purchase and maintain property insurance to the full and insurable value c of the project, in case of a fire, vandalism, malicious mischief or other instances that may .a occur. c aD 8.2. The Contractor shall purchase and maintain needed Workman's Compensation and Liability insurance coverage as required by law and deemed necessary for the c Contractor's own protection. c U t v <a CL ARTICLE 9. GENERAL PROVISIONS w co 9.1. If conditions are encountered at the construction site which are subsurface or otherwise 2 concealed physical conditions or unknown physical conditions of an unusual nature, 3 which differ naturally from those ordinarily found to exist and generally recognized as ° inherent in construction activities, the Owner will promptly investigate such conditions and, if they differ materially and cause an increase or decrease in the Contractor's cost of, and/or time required for, performance of any part of the work, will negotiate with the Contractor an equitable adjustment in the contract sum, contract time or both. Q Z ARTICLE 10. HAZARDOUS MATERIALS, WASTE AND ASBESTOS 0 U Z O 10.1. Both parties agree that dealing with hazardous materials, waste or asbestos requires ~ specialized training, processes, precautions and licenses. Therefore, unless the scope of this agreement includes the specific handling, disturbance, removal or transportation of hazardous materials, waste or asbestos, upon discovery of such hazardous materials co the Contractor shall notify the Owner immediately and allow the Owner/Contractor to = contract with a properly licensed and qualified hazardous material contractor. Any such Z work shall be treated as a Change Order resulting in additional costs and time considerations. >_ �a Q Joj ybrfie!cz; Px of s . . . !DpoubdLps!. . . Packet Pg.68 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 5 of 13 ARTICLE 11. WARRANTY 11.1. Contractor shall utilize Contractor's best efforts to obtain and transfer the applicable manufacturers warranty regarding any and all equipment installed in and/or utilized in c this project to the Owner as soon as is commercially reasonable; however, the Owner hereby realizes and acknowledges that since such warranties usually are good for one o year and since the warranty begins when the manufacturer ships the product/equipment, then the actual warranty period will be less than one year. 0 / 0 0 ARTICLE 12. TERMINATION OF THE CONTRACT 12.1. Should the Owner or Contractor fail to carry out this contract, with all of its provisions, o the following options and stipulations shall apply: d w �a co 12.1.1. If the Owner or the Contractor shall default on the contract, the non-defaulting 2 party may declare the contract is in default and proceed against the defaulting party for the recovery of all damages incurred as a result of said breach of a contract, including a reasonable attorney's fee. In the case of a defaulting Owner, the Earnest money herein mentioned shall be applied to the legally ascertained damages. U 12.1.2. In the event of a default by the Owner or Contractor, the non-defaulting party may state his intention to comply with the contract and proceed for specific Z performance. O U Z O H 12.1.3. In the case of a defaulting Owner, the Contractor may accept, at his option the money paid to date by the Owner to the Contractor. However, if such amount of money does not cover the expenses to date, the Contractor may make claim to z the Owner for all work executed and for proven loss with respect to equipment, _ materials, tools, construction equipment and machinery, including reasonable overhead, profit and damages applicable to the property less the money paid by Z the Owner to the Contractor. E �a ARTICLE 13. ATTORNEY FEES Q 13.1. In the event of any arbitration or litigation relating to the project, project performance or this contract, the prevailing party shall be entitled to reasonable attorney fees, costs and expenses. Joj ybrfie!cz; Px of s . . . UpoubdLps!. . . Packet Pg.59 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 6 of 13 ARTICLE 14. ACCEPTANCE 14.1. Upon completion, the project shall be inspected by the Owner and the Contractor, and any repairs necessary to comply with the contract documents shall be made by the c Contractor. 0 0 W d ARTICLE 15. MISCELLANEOUS PROVISIONS 0 15.1. NOTICES. ANY NOTICE REQUIRED BY OR PERMITTED UNDER THIS CONTRACT MUST BE IN WRITING. ANY NOTICE REQUIRED BY THIS CONTRACT WILL BE DEEMED TO BE DELIVERED (WHETHER ACTUALLY RECEIVED OR NOT) WHEN DEPOSITED WITH THE UNITED STATES o POSTAL SERVICE, POSTAGE PREPAID, CERTIFIED MAIL, RETURN w RECEIPT REQUESTED, AND ADDRESSED TO THE INTENDED RECIPIENT CO AT THE ADDRESS SHOWN IN THIS CONTRACT. NOTICE MAY ALSO BE 2 GIVEN BY REGULAR MAIL, PERSONAL DELIVERY, COURIER DELIVERY, ; FACSIMILE TRANSMISSION, ELECTRONIC MAIL, OR OTHER ° COMMERCIALLY REASONABLE MEANS AND WILL BE EFFECTIVE WHEN ti ACTUALLY RECEIVED. ANY ADDRESS FOR NOTICE MAY BE CHANGED BY WRITTEN NOTICE DELIVERED AS PROVIDED HEREIN. Q 15.2. ENTIRE CONTRACT. THIS CONTRACT, TOGETHER WITH ITS EXHIBITS, CONSTITUTE THE ENTIRE AGREEMENT OF THE PARTIES. THERE ARE o NO ORAL REPRESENTATIONS, WARRANTIES, AGREEMENTS, OR U PROMISES PERTAINING TO THE SUBJECT MATTER OF THIS CONTRACT o_ NOT INCORPORATED IN WRITING IN THIS CONTRACT. ~ J H 15.3. AMENDMENT. THIS CONTRACT MAY BE AMENDED ONLY BY AN CO INSTRUMENT IN WRITING SIGNED BY THE PARTIES. x W z 15.4. PROHIBITION OFASSIGNMENT. NO PARTY HERETO MAY ASSIGN THIS CONTRACT OR ANY PARTY'S RIGHTS UNDER IT WITHOUT THE OTHER a) PARTY'S PRIOR WRITTEN CONSENT, AND ANY ATTEMPTED ASSIGNMENT IS VOID. THIS CONTRACT BINDS, BENEFITS, AND MAY BE ENFORCED BY THE PARTIES AND THEIR RESPECTIVE HEIRS, a SUCCESSORS, AND PERMITTED ASSIGNS. Joj ybrfie!cz; Px of s . . . !DpoubdLps!. . . Packet Pg.60 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 7 of 13 15.5. CHOICE OF LAW; VENUE;ALTERNATIVE DISPUTE RESOLUTION. THIS CONTRACT WILL BE CONSTRUED UNDER THE LAWS OF THE STATE OF TEXAS, WITHOUT REGARD TO CHOICE-OF-LAW RULES OF ANY JURISDICTION. VENUE IS IN TARRANT COUNTY, TEXAS. TIME PERMITTING, THE PARTIES WILL SUBMIT IN GOOD FAITH TO A MEDIATION PROCESS. c 15.6. WAIVER OF DEFAULT. IT IS NOT A WAIVER OF DEFAULT IF THE NONDEFAULTING PARTY FAILS TO DECLARE IMMEDIATELY A DEFAULT 0 OR DELAYS TAKING ANY ACTION WITH RESPECT TO THE DEFAULT. c U t v 15.7. NO THIRD-PARTY BENEFICIARIES. THERE ARE NO THIRD-PARTY C BENEFICIARIES OF THIS CONTRACT SAVE AND EXCEPT THE OWNER. o 15.8. SEVERABILITY. THE PROVISIONS OF THIS CONTRACT ARE SEVERABLE. IF A COURT OF COMPETENT JURISDICTION FINDS THAT ANY PROVISION OF THIS CONTRACT IS UNENFORCEABLE, THE REMAINING PROVISIONS 3 WILL REMAIN IN EFFECT WITHOUT THE UNENFORCEABLE PARTS. o- N r 15.9. AMBIGUITIES NOT TO BE CONSTRUED AGAINST PARTY WHO DRAFTED CONTRACT. THE RULE OF CONSTRUCTION THAT AMBIGUITIES IN A U DOCUMENT WILL BE CONSTRUED AGAINST THE PARTY WHO DRAFTED IT WILL NOT BE APPLIED IN INTERPRETING THIS CONTRACT. z U 15.10. NO SPECIAL RELATIONSHIP. THE PARTIES' RELATIONSHIP IS AN z ORDINARY COMMERCIAL RELATIONSHIP, AND THEY DO NOT INTEND TO CREATE THE RELATIONSHIP OF PRINCIPAL AND AGENT, PARTNERSHIP, JOINT VENTURE, OR ANY OTHER SPECIAL RELATIONSHIP. z 15.11. COUNTERPARTS. IF THIS CONTRACT IS EXECUTED IN MULTIPLE COUNTERPARTS, ALL COUNTERPARTS TAKEN TOGETHER WILL z CONSTITUTE THIS CONTRACT. >_ 15.12. CONFIDENTIALITY. THE PARTIES WILL KEEP CONFIDENTIAL THIS CONTRACT, THIS TRANSACTION, AND ALL INFORMATION LEARNED IN Q THE COURSE OF THIS TRANSACTION, EXCEPT TO THE EXTENT DISCLOSURE IS REQUIRED BY LAW OR COURT ORDER. Joj ybrfie!cz; Px of s . . . !DpoubdLps!. . . Packet Pg.61 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 8 of 13 WITNESS our hand and seal on this day of November 2014. c Ca Signed in the presence of: o d d 0 Witness Witness 0 U t v <a CONTRACTOR OWNER A DFW COMMUNICATIONS, INC. CITY OF NORTH RICHLAND HILLS ° BY ITS PRESIDENT, MIKE FORDINAL BY ITS CITY MANAGER w MARK HINDMAN y a ti N r H U Q H Z O U Z O H J H co Z_ 2 Z d E t v <a Q Joj ybrfie!cz; Px of s . . . !DpoubdLps!. . . Packet Pg.62 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 9 of 13 FY I JCJJ!'(B n EGX !Dpn n vojdby pot!Jod/!TLbLf n f oLIpgX psl 0 ca N DD861 1!Dpotprfi!TztLf n !Sfrpdbypo!Qsp!4du c 0 Of x !Ej t gbudi !Q f.Dv Lpvf s!Jot Lbrrbq po v Ubt I t!LpV!qf 9Tsn f e!q1 ps!Lp!u f!ej t gbLdi !sf rpdWpo!x j ntdpotj t dpdu f!gprrpx j oh; Q 0 Frvjqn fodSppn • Tvggre!boe!.bt rbrrtpof!Lf n gpsbsz!sbdl !j o!6 f!of x !ej t gbLdi !f r vj qn f odsppn/ • .bt rbTrboe!hEpvoe!pof!dvt Lpn f s!tgbsf!I 03731.35!ejtgbLdi !IVB O!tx j Ldi !j o!u f!816NEbd1 / CO • Tvggna! boe!j of rbrrtib!t i j f ref e! D U.6f! boe! bt t pc!j bd e!S K56!dpoof dipst!g pn ! u f! 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Packet Pg.65 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 12 of 13 F r vj g n f o dJot Lbrrby po .bt po!pdFr vj qn f odbd6 fl Of x !Ej t gbLdi !M qu!x j ntdpotj t UpO6 f!gprrpx j oh; • .btrbrrtti f!tjy!N DD8611!Dpotprh!gptjgpot-!gpn !6 f ifyjtgoh!ejtgbLdi Vods-!rp!6 fl of ! c ej t gbLdi V oaf slf bdi !pox i j di !j odruef t; p P of!V\pj df!Q�pdf t tj oh!N pevrh!)V\C N p Pof!N DD861 M pd tbjpo p Pof!n poj gyps p Pof!N pvtf p P of!L f zcpbse p Ux p!E f t I rpq!t of bl f st p Pof!E vbrtgf ebrig)pUt x j Ldi ° p P of!ef t I Lpq!n j dspgi pof w p Ux pfi f beftf Ulbdl !cpyf t y p Ux p!i f bet Ucbtf t 2 p Tvshf!bssf t rpApx f sit L�q!6 bdx j nfcf!sf rvj sf e!Lp!cf!hspvoef e/ a • Hspvoe!f rvj qn f oU#6 f!gptj gpo!TTHC/ • Uf sn j otxf!boe!j of rbrrtti f!qsf vy pvt na!j of dbrrfief t i j f ref e!DB U.6f T6 6 f sof d dbcrfit!Lp!6 f!)7*! 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Packet Pg.66 B.5.a Installation Contract North Richland Hills Dispatch Console Relocation Page 13 of 13 • Tvggre boe!j of bTQ2*!9.gp9Jdpouprtt b4 po!dpn cj of dj o!u f!Y UM Dpot prhuf lsbdl /!Ui j t! x j nfcf!bo!beej gpo!rp u f!f yj t goh!9!qp9Jdpouprtt djpo!dpn cj of s! • Uf sn j obLf!u f!g)vs!gsf vy pvt na!j of rbrrfie!2(JB-gTvgf sgfiy!sppn hen of st!boe!dpoof dd#6 f! dpouprtt dijpo!dpn cj of A • Tvggre!boe!j of rbrrtl2( vgf sgfiy!ktn of st!gpn !u f!dpouprtt djpo!dpn cj of st!rp!f bdi !pd u f!Y UMDpot prhuf t c • Uf sn j obLf!u f!qsf vypvt na!j of rbrrfie!4(H#!Tvgf sgfiy!dpbyj brtdbcrfi!ktn of srrp!d f!VV Gl dpouprhTdj po/ 0 • Uf sn j obLf!u f!qsf vypvt na!j of rbrrfie!4(H#!Tvgf sgfiy!dpbyj brtdbcrfi!ktn of srrp!d f!V I G r- dpouprhTdjpot/ CL 2A 0 w Dvttpn fs!Sftgpotjcj"ft a ti Q3pvyef! pof! of ej dbLf e! 211 N f hbcj d F d f sof u dpoof dy po! cf uK f f o! d f! of x ! ej t gbuli ! frvjgn fort sppn ! Lp! d f! fyjtyoh! ejtgbuli ! frvjgn fod sppn ! Lp! cf! vtfe! gps! Lfn gpsbsz! N D D8111!spot prh!f yd otj po/!!! a (�pvyef!b!VQT!f rfidisj dbrrhtvc!qbof ft d j o! d f!of x !f r vj qn f ou sppn ! Lp!cf!vtf e!gps! d f! 0 71 bn q!4 sdvj Ugps!u f!B D!Fehf-!Uzgf!JJJ!tvshf!gspLf dy po!boe!d f!)27*!31!bn q!4 sdvj Lt!Lp!cf! V vtf e!gps!d f!)3*!ETP QB31-!Uzgf!JJJ!tvshf!gspLf dypo!ef vydf t/ 0 Uzgf!J!boe!Uzgf!JJ!FrfidLsjdbrttvshf!gspLfdypo!jt!opL1jodnaefe!bt!gbsUpdu jt!gspgptbrfboe! a x j nfcf!d f!dvt Lpn f s!sf t gpotj cj qu/ CO z_ x z d >_ Q Joj ybrfie!cz; Px of s . . . Upoubdips!. . . Packet Pg.67 B.6 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Approve Final Change Order to the Construction Contract with 2L Construction LLC for the John Barfield and Calloway Branch Trail projects in the amount of$146,115. Presenter: Bill Thornton, Parks and Recreation Assistant Director Summary: 2L Construction LLC was awarded a contract for the construction of the John Barfield and Calloway Branch Trails on April 8, 2013. Council is being asked to approve a change order to the original contract in the amount of $146,115. General Description: The City Council awarded the construction contract for the John Barfield and Calloway Branch Trails on April 8, 2013 to 2L Construction LLC in the amount of $2,693,006.40. Although the two trail projects are regarded as being separate in the Capital Budget, the projects were designed as a single project and were constructed as a single project by a single contractor. Both trail projects are federally funded and administered by the Texas Department of Transportation (TxDOT) whose share covers 79% of allowable construction costs. Three components make up this change order: 1. Adjusted contract price based on individual line items, in accordance with TxDOT contract requirements. TxDOT projects are bid as a series of approved items necessary to complete the project with an Engineer's estimated quantity for each item. After completion of construction, the item quantities are adjusted from estimated to actual to establish the adjusted contract price. This reflected a decrease in the original contract price of $78,196.25. 2. TxDOT authorized construction changes related to typical construction revisions totaling $122,847.25. These items were rated as minor by TxDOT and resulted primarily from conditions in the field that varied from conditions shown on the plans, such as: a. Drainage revision after uncovering existing outfalls b. Additional erosion protection from eroding creek bank walls c. Shifting flow lines in the creek bed necessitating additional drainage work d. Minor trail re-alignments based on confirmed site constraints and utilities Packet Pg.68 B.6 r4 NO&TH KICHLAND HILLS 3. Other revisions to the contract, totaling $101,464, for work necessary to complete the project, but are outside the scope of work approved by the terms of our grant agreement. These items include: a. Additional fencing by adjacent property owners, separating the trail from private property owners who dedicated land. b. Extension of the John Barfield Trail connection into Northfield Park. c. Additional striping and signage at the Kirk Lane crossing of the John Barfield Trail. The total amount of the change order is $146,115. Based on TxDOT's cost sharing obligation, the City is responsible for paying $108,997.68. Anticipating this final change order, project funds were reserved and are available in the approved CIP projects PK9601 (Calloway Branch Trail) and PK9602 (John Barfield Trail) for the change order. Recommendation: To approve Change Order to the Construction Contract with 2L Construction LLC for the John Barfield and Calloway Branch Trail Projects in the amount of$146,115 Packet Pg.69 B.7 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Authorize City Manager to execute a professional services contract with Spillman Technologies, Inc. for a new CAD/RMS system in the amount of $1,641,904. Presenter: Jimmy Perdue, Director of Public Safety Summary: City Council is being asked to authorize the City Manager to execute a contract with Spillman Technologies, Inc. (Spillman) for acquisition of a Computer Aided Dispatch/Records Management System (CAD/RMS) in the amount of $1,641,904. This new system replaces the current CAD/RMS for public safety communications and detention services shared among the partner cities of Haltom City, Watauga and Richland Hills. General Description: On April 18, 2014, the City issued Request for Proposal #14-003 for Computer-Aided Dispatch, Law Enforcement Records Management Systems, Detention Management Systems, and Field Reporting. The City's review committee and the partner agency steering committee evaluated the responses and identified three vendors to be invited to participate in a system demonstration. The committees' evaluations and discussions placed emphasis on: qualifications and experience, system functionality, hardware and network, service and maintenance, performance, implementation, financing, and pricing. On November 18, 2014, the steering committee ranked the three vendors, and with the assistance of the consultants, the committee overwhelmingly recommended Spillman. Although not the least expensive system of the finalists, Spillman was the preferred system of choice and appeared to provide the most flexibility and best value for the City and the shared service endeavor. Spillman is the leading source of law enforcement and public safety software, providing products, training, support, and services to more than 1,200 agencies and 70,000 public safety professionals in 39 states nationwide. For 30 years, Spillman has set the standard in reliable software solutions for police departments, sheriff's offices, communications centers, fire departments, and correctional facilities. The approved FY 14/15 CIP budget includes Project #IS1502 for the CAD/RMS system replacement. This CIP project covers the system cost ($1,641,904), the implementation consultants' fee ($125,000), and the cost for cradle point devices ($200,000). Packet Pg.70 B.7 r4 NO&TH KICHLAND HILLS Recommendation: To authorize City Manager to execute a professional services contract with Spillman Technologies, Inc. for a new CAD/RMS system in the amount of$1,641,904 Packet Pg.71 B.8 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Authorize the City Manager to execute a professional services contract with Sciens Consulting for the implementation of the new CAD/RMS in an amount not to exceed $125,000. Presenter: Jimmy Perdue, Director of Public Safety Summary: City Council is being asked to authorize the City Manager to execute a contract with Sciens Consulting to provide industry expertise, specific to the implementation of the replacement Computer-Aided Dispatch and Records Management System (CAD/RMS). Sciens Consulting has proven a valuable partner thus far in the evaluation and selection of eligible vendor(s) for this critical system replacement. General Description: Sciens Consulting was initially contracted last year to assist the City in structuring the Request for Proposal (RFP 14-003) for a replacement CAD/RMS System. Sciens provided both conceptual and operational guidance in our selection of the most qualified vendor, offering broad-based industry knowledge related to top tier CAD/RMS products. This expertise proved extensive during the product and pricing negotiations with the RFP respondents. With the selection of the new CAD/RMS provider, Sciens Consulting is now poised to offer high-level implementation services for North Richland Hills and our shared services partners. Sciens is committed to our project success and has industry proven techniques to achieve our specific project goals. Costs for the consulting contract are calculated at $10,000 a month and will not exceed $115,000 for January (15th) — December 2015, the anticipated implementation period for the new CAD/RMS project. If services are required into 2016, a month-to-month rate of $5,000 will apply until final termination of the contract. This additional funding may not be needed but will be evaluated at that time. The total amount of this contract will not exceed $125,000. The approved FY 14/15 CIP budget includes Project #IS1502 for this consulting contract, included in the overall cost of the CAD/RMS project. Recommendation: Packet Pg.72 B.8 r4 NO&TH KICHLAND HILLS To authorize the City Manager to execute a professional services contract with Sciens Consulting for the technical consulting and strategic implementation of a CAD/RMS for the City and the shared service cooperation. Packet Pg.73 0 d E d E 0 a U L O W V L City of North Richland Hills Statement of • o Public Safety CAID/RMS/Mobile System U N Project Implementation Management Support c N M r r z a 0 0 Company: Sciens LLC y 0 Address: 5900 South Lake Forest Drive ': Suite 300 McKinney,.:Texas 75070 s Website: wwwaciens.com � Phone: 781 .942.0308 •o L a Contact: Stephen Gousie, Partner sgousieCa2ciens.com y Date: ' 07 January 2015 as E a Packet Pg.74 i CAD/RMS/Mobile System Replacement City of North Richland Hills Planning & Selection S 2 Milli, U I G E dens C. E CO 07 January 2015 Bob Weakley City of North Richland Hills L Assistant Director, Information Sjstems 7301 N.E Loop 820 L North Richland Hills,Texas 76180 0 U Dear Bob, E We appreciate the opportunity to provide the City of North Richland Hillswith our proposed Statement of Work(SOW)to provide project implementation management support for your new CAD/RMSMobile system. Based on our discussion,we have developed an 9DWthat we believe will addressyour interests and concerns. �ecifically,wewill CO • Develop a comprehensive Project Plan that indudesthe chosen vendor's system installation as well c as the preparation for and transference to the new City Hall M • Develop risk mitigation strategies that allow the City a reasonable amount of flexibility while LO implementing the project in the allotted timeframe • Assist the City in negotiations of the Vendor's Statement of Work Q • Provide onsite support for key events throughout the project, including Design/Planning, o Workflows, GISplanning, Implementation Committee training,system staging,testing, migration to the new Data Center, and Go-Live, and Q • Drive issue resolution and system acceptance with the Vendor on behalf of the City. CO Once you have had a chance to review the 90W, we would appreciate the opportunity to discuss any o questionsyou might have.Please feel free to contact me at (781)942-0308.We look forward to continuing CO to work with the City of North Rchland Hills. a E d Rbspectfully submitted, CL E .. O Stephen Gousie y Partner, (bens LLC 2 0 CO x z 0 E 5900 Ebuth lake Fbrest Drive McKinney,Texas 75070 (781)942.0308 Q www.sdens.com Packet Pg.75 B.8.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Project Workplan a� >_ a2 Objective E CO The project work plan for the consulting engagement, including information about each major task, the start and completion date for each task, and the milestones for the project, are a described below. V L 0 W V Our Understanding of Your Needs 0 The City of North Rchland Hills Police Department currently provides dispatch (Fblice, Fire and BVIS) and jail management services to itself and the Cities of Haltom City, Rchland Hills and E Watauga. The current system, CRIM E� is not meeting the needs of the Cities and, in 2013, the Cities decided to go to the marketplace to see if there was a system that would better suit their U needs. As part of the new system purchase, the Cities are pursuing the acquisition of a single, integrated Fboords Management System that would be hosted by North Rchland Hills. CO SJens Consulting was hired by the City in 2013 to assist with the procurement of a new CAD- o R \4&Mobile-Detention System. As we complete that procurement, and based on Sciens' similar effortswith other cities in Texas and around the country, the City has asked "bens to provide it with a statement of work to assist with the project implementation management of the new z system. ti 0 0 CL Project Implementation Management 3 CO Ether during or subsequent to contract signing, Senswill support the City in negotiations with o ii the vendor over the statement of work (SOM. Once completed, Si-ens will incorporate the CU vendor's SOW into a comprehensive Project Plan that will cover all aspects of the project 0 >_ implementation, including software and hardware installation and testing, workflow Q reengineering, and end user and technical training. In addition, the plan will identify resources E (both people and materiel) needed, timelines and dependencies, and key risks to the suc cess of 0 the project. o a Once completed, Siienswill provide monthly, onsite project implementation management,with concentrations near or at the cut-oversof each of the major modulesof the system; and,weekly y teleconference meetingsto review progress against the overall project plan. 2 0 CO x z 0 >_ Q sciens Page Packet Pg.76 B.8.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 liDecifically, Scienswill: CO • Develop a comprehensive Project Plan that includes the chosen vendor's system d installation aswell asthe preparation for and transference to the new City Hall C • Develop risk mitigation strategies that allow the City a reasonable amount of flexibility CO while implementing the project in the allotted timeframe • Assist the City in negotiations of the Vendor's Statement of Work o • Provide onsite support for key events throughout the project, including Design/Planning, U Workflows, GIS planning, Implementation Committee training, system staging, testing, w migration to the new Data Center, and Go-Live, and • Drive issue resolution and system acceptance with the Vendor on behalf of the City. O 0 cm E Project Activities - Scienswill work with the City to bring the project to a successful Go-Live by December 1, 2015. U The activities and estimated timeframe for these activities is shown in the table below. a A) Estirriatied �� ®® ��N.V15 CO Contract Signing Jan-15 - 0 Spillman Statement of Work Review Jan 13 Feb 28,'15 64 N Design&Planning(Project Plan,Design Jan 13 Feb 28,'15 Elements,Change Mgmt Plan) 120 Workflows Mar Apr 15 56 LO GIS Jan,Apr,Aug 15 56 ppppp pppp z Stage at Current Data Center Jan Apr Jun 15 56 �I������������IUIUU1UU1111�llW�����lllll�ll���ll������ pp pppp pppppppp Build at New Dispatch Data Center May Oct Nov 15 56 pppp p �IIUI���ll�ll�ll�ll�i�lll�ll�ll�ll�ll�ll�ll�ll�l.. Training Mar,Oct Nov 15 40.. Data Conversion Feb,May Jun 15 76 UIUU11Ul���llW1��l11U1�11������������•p ppp Testing Feb,Jun Jul 15.. 60.. Building CO 10/31/2015 pppppppp Q CL Go Live 12/1/2015 80 ._ _Illllllllllllll���i 3 Issue Resolution&Acceptance Oct'15- 40 (n Total Hours 704 Lower Effort ',Higher Effort O Even with a 12/1/15 Go-Live, there will be other activities that may continue into January-, CO minimally, these include- Issue Fbsolution, Acceptance and Project Wrap-Up. In addition, there 0 are many variables outside the control of Sciens that could extend the successful conclusion of E the project even further into 2016. At a minimum, these include the Vendor's successful E implementation of its own product in the condensed timeline. 2 We will work with the City to identify project risks and develop reasonable mitigation plans to a ensure a successful Go-Live by the target date. r 0 CO CO x z d >_ Q sciens Page Packet Pg.77 B.8.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support Project Cost 0 0 >_ a2 CL Given that Ibens' effort in implementation project management support is less milestone driven E CO than activity driven, and that activity level will vary significantly over the course of the project, Sciens is proposing a fixed fee effort over the schedule of the project. o a From January 15 to December31st, 2015,Scienswill provide the necessary support activitiesfor a fixed-fee of$10,000 per month, inclusive of all professional fees and expenses. January will be 0 billed for one-half month; each subsequent month will be billed forthe entire amount thereafter. L Should the project extend into 2016, and at the discretion of the City's Project Manager, Sciens 0 agrees to support the City on a month-by-month basis through the successful acceptance and U cm conclusion of the project for afixed-fee of$5,000 per month. Thiscan be terminated at any time S with a 30 day notice. Along with the project activities identified on the previous page, the Si-ens Project Manager U (aephen Gousie)will be onsite for twelve(12)visits over the course of the year. While this is an r_ average of once per month, at the discretion of the NRH project manager,visitsmay increasethe 0 frequency around key events e. go-live) and decrease the frequency during lower onsite CO q cY Y ( g�, g ) q cY g activity periods. In addition, Design and Planning effortswill be supported by the,13j strategic M Technology Consultant, Ernest Pages, who will be available throughout the project to help LO minimize technical risks. Z structuring the project costs in this manner allows the City to have a predictable cost for SJens each month for the duration of the project regardlessof the activity required in a specificmonth. Sciens will work to accomplish activities targeted on the project plan in each month and will 0 CL CL providethe necessary level of support regardlessof hoursestimated.Scienscommitsto providing CO the same quality support that NRHPD has come to expect from us during our current activity. 0 Ca 0 >_ d CL >_ 0 0 L a O CO 0 0 CO x Z 0 >_ is Q sciens Page Packet Pg.78 B.8.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Company Profile as E a2 About Sciens C 'bens LLC is an information technology (IT) management consultancy headquartered in co McKnney,Texas,with and clientsthroughout Texas,the United aatesand Canada.With decades 0 of experience in Information Technology and Public Safety, we pride ourselves in our ability to integrate into client organizations and provide positive and thoughtfully developed c recommendations. The company was formed in 1989 to support the Information technology consulting needs of local government and has retained the same management since inception. In 2011,the company U rebranded itself from eGov Consulting Services to Sciens to reflect the changing nature of the technology market. There was no change in staffing or management. Sciens' staff is composed of advanced degreed, experienced industry professionals. Our staff c U consists of industrial engineers and management specialists who understand how to integrate the proper use of technology through work processes analysis. We stay current in the latest industry trends through participation in the Information SystemsAudit and Control Association C'? (IS4CA), the Information Technology Service Management Forum (ITSVIF), the Institute of N Industrial Engineers (IIE), the Institute of Bectrical and Electronic Engineers (IEEE), the International City/County Management Association,Texas City/County Management Association (TCMA), Texas Municipal League (TML) and the Texas Association of Government ITManagers a (TALI TM). o 0 CL CL Our Approach in r- 0 cbens consultants are management and technology architects who design more efficient cc processes and systems for businesses, agencies and governments. To achieve this, we lead our clients through strategic planning, process improvements and reengineering, and technology E acquisitionsand implementations. E i �{• • Successful O Organizational d A niu Improvements 0 co W Our style isopen,collaborative and consultative.We drive change within our client organizations y to help them achieve their vision, employing knowledge and experience in leading management practices and techniques. Z as E a sciens Pages sii Packet Pg.79 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Our Experience E Sample aient List C 'bens has along history of assisting customerswith their ITassessment and planning needs.We are proud of the work that we have performed on their behalf. Below is a summary of projects that 0 reference our work efforts and demonstrate our capabiIityto support the Oty.Our staff members have conducted similar projects to yours for many clients. c Client w � L 1 1 � 1 U Project Description Clients highlighted below are shown as references on the 1 following pages. .. 0 U • Citywide IT Assessment&Strategic Plan • Data Center Build-out Plan and Selection d Allen,TX • Public Safety System Selection • IT Strategic Plan Refresh _ _ o • Administrative (Finance/HR)and M Planning/Zoning/Building RFP and Selection LO Benton and Franklin Regional CAD/RMS/Mobile Consolidation : : Z Counties,WA Feasibility Study and Business Plan Q ti Broward County, FL Countywide Strategic Planning and Goal Setting !-- !-- o Integrated with Budget Process t 0 CL • Police CAD Planning nd Selection �— �— CL Charlotte, NC g 7F -°7F • Fire Dept. CAD/RMS Strategic Planning N Collier County, FL Sheriff IT Strategic Plan &System Selection ~ ~—� ' o Information Technology Assessment, Risk Collin County, TX Assessment&Strategic Recommendations 4) d County-wide Regional Communications E Columbia, MO CAD/RMS/JMS Consolidation Feasibility Study ~ ' d and System Selection E Columbus, OH Police and Fire Integrated System Plan and Selection 4) d Conroe, TX ' Information Technology&GIS Strategic Plan ■ Network Build-out Plan and Selection Dallas County, TX Countywide IT Strategic Plan Danville,VA Strategic Information Systems Planning y Deer Park, TX Citywide Strategic Technology Strategic Plan ~ ~ Deschutes County, OR Sheriff CAD, RMS, and JMS Systems Planning N • IT Assessment&Strategic Plan • Technical Risk Assessment = Ector County, TX • Staff Augmentation/Transition Services w Z • Help Desk Deployment d • City/Sheriff Communications Center E Consolidation is Q sciens Page stii Packet Pg.80 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 E Project Client C CL Clients • E highlighted be. - y . . . ...- 0 Network Design, IT Plannin g and Public Safet y Q Fort Lauderdale, FL U Systems Selection c • Regional Public Safety Communications& IT Franklin &Benton Counties, Systems Consolidation Feasibility Study L WA ■ Regional Consolidation Governance Structure and Interlocal Agreement o U • Public Safety Systems Selection and _ Hialeah, FL Implementation S Y +� • Citywide IT Strategic Planning Hillsborough County, FL IT Strategic Plan &System Selection ; Indianapolis, IN Citizen Response Management Systems Planning ■ Citywide IT Strategic Planning y Jacksonville Beach, FL ■ Police and Fire CAD/RMS Planning &System Selection N Jupiter and Palm Beach Public Safety Systems Planning, Selection & N Gardens, FL Multi-Agency Implementation Lincoln, MA IT Strategic Plan .O LO Lancaster, TX IT Strategic Plan Z Telecommunications Strategic Planning and Miami International Airport _ _ n Disaster Recovery Planning c • Sheriff/Fire Dispatch Consolidation !-_� !-_� t Martin County, FL • Land Management System Selection CL Maui County, HI County-wide Public Safety Systems Planning, CL Selection & Implementation —` Norcross, GA Citywide IT Strategic Plan , o O'Hare International Airport Public Safety Systems Planning Onondaga County and !-_� !-_� d Syracuse, NY Multi-agency RMS Planning &Selection E d Oxnard, CA • Citywide IT Strategic Plan !-_� !-_� CL ■ Public Safety Systems Planning &Selection E • Public Safety Systems Planning &Selection y Plantation, FL ' o Document Management Systems Workflow Design, Planning and Selection o- ■ Citywide Network Design • Systems Strategic Plan 0 Palm Beach, FL ■ F �F Integrated Financial System RFP _ _ �% w development and Selection y_ Polk County, FL Information Technology Audit -� • IT Systems Assessment and Strategic Plan = • Economic Development Network Utility Richland,WA ■ IT Governance Structure • Outsourced IT Director Services 4) d • Staff Augmentation/Transition Services E M Q sciens Pagel stii Packet Pg.81 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 E Project Client C CL Clients • E highlighted be. are y . . . ...- 0 St. Petersburg, FL Development Services IT Planning , U Spartanburg County Parks& County Parks&Recreation Information p Recreation Commission, SC Technology Strategic Plan ■ Public Safety System Planning &Selection i Sunrise, FL ■ Citywide IT Assessment and Telecommunications Network Design " 0 ■ Video Teleconferencing Systems Planning 01 S Victoria, BC, Canada ■ Information Technology Department Operational Review ■ Citywide Information Technology Strategic o Plan V Information Technology Assessment&Strategic Waco, Texas Plan — — d Wayne County Probate Document Management Systems Planning : : Court Workflow Analysis and Systems Selection c N ■ IT Assessment and Plan ■ Project Management of Police .� Communications Center and Data Center LO Westminster, CA ' Staff Augmentation/Transition Services Q • Help Desk Deployment • Joint Public Safety Communications& IT ° Systems Consolidation Feasibility Study with p the City of Garden Grove CL CL Wichita Falls, TX ■ Citywide IT Assessment&Strategic Plan y • Financial System RFP &Selection c Wilmette, IL Police &Fire Systems Planning &Selection Wylie, TX Citywide Information Technology Strategic Plan _ _ 4) E d CL E d 0 L a O co d co x z d E is Q sciens Page stii Packet Pg.82 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 CU Sciens Team Profile E Summaries of the background of Ernest Pages and Stephen Gousie are provided below. In C addition, their professional resumes are included. CO f ajA4m Doj A has over twenty years of professional experience working with organizationsto � define and achieve their strategic goals and objectives. Stephen has helped local government organizations and agencies to establish strategy, create plans and prioritize investments to c achieve that direction. Stephen has also worked with governmental organizations and agencies to evaluate their effectiveness and efficiency at meeting their mission and serving their 2 community. Stephen has led organizations through process design reengineering, including 0 certification in ISO 9001. In the area of implementation, Stephen has led teams providing �cm integrated solutions in the areas of: municipal systems, document and content management S systems, and public safety systems. As part of his continuing education, Stephen is certified in the Information Technology Infrastructure Library(IT1L)and isa certified Process Design Engineer U (CPDE). Stephen earned a Bachelor of Arts in Economicsfrom The George Washington University and a Master of Sciencefrom Lesley University. CO 9m§,*C tA+se has over twenty-two years of experience in information/communications o technology design and has been involved with numerous governments and Fortune 500 M companies assisting them in strategic planning and implementing systems. Ernest has managed the Information Technology operations for fortune 500 companies. He has designed and z procured systemsand support servicesfor state and local governments, aswell as international governments. As part of continuing education, Ernest has become certified as a Microsoft o Systems Engineering(M CSE)and in Governance of Enterprise IT(CGBT)within the last two years; Q he is also a certified Information Systems Auditor (ac:A) and a State of Rorida Engineering BT. 3 Ernest earned a Bachelor of Science in Mechanical Engineering, Mastersin Businessand a Master CO r- of Science in Industrial Engineeringfrom the Universityof Miami. Ernest hasconducted ITtraining 0_ CU nationwide for Gartner Group/Datapro. Team members referenced above will support the project efforts as described; additional staff E resources may also be assigned specific,supporting tasksto complete or assist in the preparation C of the deliverables as required. 0 L a Resumes 0 CO Fbsumes of key personnel assigned to this project are provided on the following pages. • Fblevant experience of Ernest Pages AD 0 • Fblevant experience of Stephen Gousie y x Z a� E Q sciens Page Packet Pg.83 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Stephen Gousie Partner, Sdens •• - • •• Summary CO Partner at Ebens. Stephen is a nationally recognized expert in project Specialties management, business process analysis and reengineering, and o Project Management technology acquisition. - Business Analysis L Stephen has led large and small project teams on hundreds of projects Process-__ • neeri • in both the public and private sectors. He has managed projects in strategic planning and integrated systems definition and acquisition, Strategic_ • including those involving web services, client server and legacy 0 Implementation integration. Management Vendor Management Representative Experience Technology Acquisition - Integrated System Design, Selection and Implementation: U • __• _ Conducted extensive analysis of user needs in the context of r_ • .•_ A cations market capabilities, developed specifications, developed F�quests 2 • F;FPDe\/elopment, for Proposal, assisted with vendor selection, contract negotiation CO • Vendor Selection and implementation. • Cbntract Negotiations - Integrated System Project Management: Managed project team • Implementation for integrated system that involved multiple vendors' products and LO Z Biometrics/ Multi-f- servi ces. Authentication Q - IT Management Assessment and Planning: Conducted detailed o reviews of IT organizations using ORBIT and ITTL best practices. c - . -1 . %bsequently developed new organizational structure,governance 3 Project M "•_ _ mechanisms and technology direction. CO r_ Professional - Business Process Peengineering: Lead budnessanalyst and project manager for team that analyzed Fortune 100 healthcare provider's Certified Process Design patient billing and collection processes, identified improvement 0 • -- •'' opportunities, documented and trained new processes, resulting Q EKIN Certified in in improved collections and fewer delinquent accounts for the >_ Information . .• provider. 2 Information • " - Interim IT Management: Provided interim management to IT a organizations, including planning, personnel management, service , delivery management, governance management. Assisted with 0 identification and selection of full-time resource (i.e., IT CO Director/CIO)and facilitated the transition. r_ d - ISD9000 Certification:Led organization that provided servicesand y software to define quality management practices and have its = processes I 9 9000 certified. W Z a� E Q sciens Page 10 stii Packet Pg.84 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Stephen Gousie Partner, Sdens Professional Affiliations - Management Systems Development: Lead analyst and project E Project manager for team that analyzed,designed and codified management � Management system processes for global Fortune 50 company. Management W Institute(R\41) system touched every aspect of work performance,from planning to Q American - • safety to manufacturing. Cbmmunications Officers O . •.•• - Advanced BometricTechnologyIntegration:Led international team Institute developing a biometrically-enabled immigration visa prototype 2 of _Industrial system using multi-factor authentication. o ' U International • •. - Airport Security Program:Coordinated multi-vendor team designing 0 "•_ _ Association and developing leapfrog biometric and sensor technology products • for the airport market using a regional airport as a test bed. O Information . .• - Safety Management System: Led team to develop safety U Service Management . management policies and processes for Fortune 100 pipeline r_ company that was under EPA mandate and deadline. Met deadline 0 - International S)ciety for to save customer millions of dollars in fines. y 0 Performance - International Sourcing Training Program: Designed and developed M past member"' training course for buyers for a Fortune 100 retail company. Course president, instructed buyers in traversing the challenges of establishing z manufacturing arrangements in nascent markets overseas. ti Previous B(•- - •- - Fortune 100 e-Commerce Ste Development and Deployment: Led ° international team of business analysts, web designers and Q Strategic Programs technologists involving multiple company's products and services to C Manager •r NMS)Iutions define the business model and develop a Fortunate 100 company's y America e-commerce site strategy for Europe.Conducted the market analysis o Program Man"•- . -o and developed functional requirements. Developed the technical CU Partners architecture, use cases, schematics, site map, user interface, data Program Man".- - models, content management system. CAomer engaged as an a� (bnsulting active part of the project team. E Managing Director d ducaflkxn __ L nior� �� �• Lesley University-Graduate School of Arts&Sciences a Analyst arategicof Eience in Management, M,%A 0 - Business• _ - Areas of Specialization: Organizational Design, Human co US " •� _ Performance Technology, Information Technology a Water Pollution •. . '� Federation The George Washington University-Columbian College Bachelors of Arts in Economics, BA - Area of Specialization: Econometrics Z d E �a Q sciens Page 11 siii Packet Pg.85 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Ernest Pages Partner, Sdens CL epa.qesCa)sciens.com Simmary E ""_ �• Partner at dens. Ernest is an internationally recognized expert with U) Design Over twenty-five years' experience in technology management, - Procurement and Cbntract planning and communications systems design. Q Negotiation U Implementation Project He hasadvised private and publicsector aOsand CBDson thestrategic c Management use of technology for operations improvement. He balances technical Business-`Process depth with business savvy to help create effective implementations. L Panning and Feasibility He has successfully assisted senior management to converge on the c InclustryAreas technology vision,and hasled thetechnical teamsto effectively deploy U Logistics the vision. S - Pblice,Fire,EMS - Manufacturing U) Utilities 0 Airports Representative Projects U - Banking Technology Management a - Entertainment Executive Management Outsourcing:Provided executive management to y - Telecommunications Professionall Wgistrations multiple organizations undergoing transition, to include ao and 000 c - Certified in the Governance. services. S=rvices include market planning, marketing and sales M Enterprise • = management,and product delivery management. Certified Information Systems - IT Strategic and Governance Plans: Developed multiple plans for LO Auditor • government organizations, to include assessment of strategic business Q Microsoft Certified Engineer objectives,ITgoals assessment, IToperat ions assessment,recommended Certified in Information Technology governance structure recommended technology architecture, and c Infrastructure Library(ITQ phased budget plans. c Cbntinuity of Operations - ITManagement Assessment and Planning:Oonducted detailed reviewsof Q (COOP)a •- - multiple IT organizations using ODBIT and ITIL best practices. y Qystem •' Panning Subsequently developed new organizational structure, governance r_ Number mechanisms and technology direction. CU " • • Experience - IT Disaster Recovery Planning: Have assisted multiple organizations in Backbone Networks designing fault resilient network and system configurations.Designs have d >_ Voice over -Systems planned for the system recovery using technologies such as vi rt ualization d CL •-•Cbmmunications and cloud computing. E Dispatch and Fboards Management Communications S/stems Desiqn Qystems County and Public S1fety Network Design: Developed conceptual o CburtsCase Management Systems architecture and design specifications for multiple agencies. Networks a provided secure access to criminal history information to investigators •_Area_ Networks and mobile units. International Airport Telecommunications Strategic Plan: Developed the ) •. . :as_.Cbmputing strategic direction for an integrated airport network. The plan included -Geographic• - an analysis of the current and future applications requirements such as y Information Systems Baggage Information Display(BIDS),Right Information Display(RDS),and _ Common Use Terminals (CUTE) systems. The plan provided for the - . integration of a high speed ATM based backbone to provide z comprehensive connectivity and manageability for video,voice and data systems. 0 ca Q sciens Page 12 siii Packet Pg.86 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Ernest Pages Partner, Sdens Publications/ - Theme Park Network Design and Specifications: Developed integrated - Article written for the Wed I areet network design and technical specifications for international theme park. CO Telecommunications `o ation, Design included the network architecture for varied subsystems including Ranning: _ -Theme Fide Telemetry,Mdeo Starveillance,VOIP, Building Management Q Presentationsto the Texas and business administration. 0 Association - - - Telecommunications Sector Planning: Technical advisor to 0 multidisciplinary business delegat ion to provide assistance to the Russian • _777e 'B' Government and Czech Republic telecommunications sector as part of their transition • L • • • • : to a market economy. c Expectations - Telecommunications Sector Strategic Planning: Managed Team and 0 . .the United •. :.Federal performed detailed technical analysis, marketing review, and developed Government: alternativesfor the restructuring of the telecommunications sector of the • Computer Telephony Integration country of Bolivia for the World Bank. • Data • r. • University - • Procurement and Contract Negotiation 0 • International Telecommunications - Public Safety Systems Design, Selection and CDntract Negotiations: � Analyzed the operations of over 50 public safety agencies and developed 2) - American SDdety of Mechanical Engineers Request for Proposals, assisted with vendor selection, contract CO - - negotiation and implementation of integrated systems. o - • *stem. Public Safety S,tstems Litigation Stapport: Provided expert witness M Fbsearch and Development services in support of ODunty lawsuit regarding the lack of functional LO Portfolio Project S- - ••- performance of the ODmputer Aided Dispatch S,tstem. D- - ••=• ' -selection - Geographic Information Systems(GIS)Selection:Analyzed the operations Q model "determine optimal of multiple organizations determining the G IS needs, available data ti available" sources, GISarchitecture, and support delivery organizational structure. Q Alternative_Energy _ Developed procurement RFP's and assisted in the selection of the optimal C Q Developed - -energy - GISintegrator. CL that utilized 3 CO municipal • ,• _ ,,•. ._ _ •_ Implementation Promect Management based distributed energy syst- - Public Safety S,tstems Implementation: Managed the implementation of Experience the ODmputer Aided Dispatch, Records Management, .trail Management SciensServioesU.0 and Fire Fecords management systems for multiple agencies. Present) - - Gobal Feuter Network Deployment: Managed the implementation of IP d Ryder Sjstem,Ina network for multinational bank.Deployment included the selection of the C - Power " "' routing protocol (G�, equipment staging and installation over eleven — Management cities. Network was successfully deployed on schedule, budget. . . - - Network to Host Integration: Provided mainframe access to corporate ° network users through the deployment of an St`lA gateway. Project Cbnsultant required coordination with mainframe front end communications and - Siemens Communications(4/84- the network administration. Project wasdelivered on time and budget. O Communications Software Engineer Business Process Improvement Public Safety Operational Improvement: Analyzed the public safety - Stone and Webster Architect agencies' call dispatch to arrest process to develop improvements to the N Engineers process using information systems. Detailed meetings are held with each (4/81 Des,n Engineer operational unit, existing workflows are documented and workflow z recommendations are developed that tightly integrate with and take advantage of the information systems. E ca Q sciens Page 13 siii Packet Pg.87 B.B.a CAD/RMS/Mobile System Replacemen City of North Richland Hills Project Implementation Management Support 0 Ernest Pages Partner, Sdens Professionall Affiliations Court Case Management Process Improvement:Analyzed and developed E - Information-Q�stemsAuclit Cbntrol detailed workflows for one of the largest probate courts in the United y `o Oty/(bunty gates. Detailed workflow diagrams were developed and Associ at i on recommendations provided asto how to reduce unnecessary documents Q Institute of Bectrical and Bectronic and improve the use of document management for records retention and 0 Engineers retrieval. c Instituteof Industrial Engineers Municipal Business Process Improvement: Analyzed the operation of many city governments and recommended improvements to the key L Education F business processes (e.g., Purchasing, Building Permits, Inspections, c Engineering Human Resources, Public Works,Otizen Relationship Management) 0 Master - -in Industrial Manufacturing Operations Improvement: Analyzed, designed, and 0 Engineering,MSE(August 1988) implemented the reorganization of multiple boat manufacturers. _' Specialization: • - Feorganization included the engineering, materials management, 'Quality purchasing and payroll organizations. Areas of design and 0 Management F implementation included the organizational structure, procedure U, Business improvement,form development, and MRPinterfaces. Procedures were 2 Master - :ss implemented by providing hands-on management and instruction. y (August M BA - SDftware Development Process Improvement: Implemented processes Area of Specialization:Strategic and procedures for International SDftware organization. Processes _ Sdhocl improved coordination of software load generation and development. of Engineering Procedures concentrated on methods to improve scheduling and group ,n Bachelor - -in Mechanical interaction between European and U.S development teams. Z Engineering, a Area of'peaalization:Alternative 0 Energy/ - - Business Planning and Feasibility 0 Education Continuing - Market Feasibility Analyses: Conducted market feasibility study for the Q introduction of new technology service offeringsat International Airport. 3 Maintaining- Ranning,Implementing and V\AnclowsS-rver 2003 Studies included market surveys, technical architecture development, Network- •Active Drectory and projected cash flowsover a five year planning horizon. °- Alternative Energy Business Plan: Analyzed market and developed - Information&curity Management . . , requirements for municipal waste recovery system. Research was 0 (bb IT-. performed on alternative waste conversion systems including waste to 0 Implementing I + - - energy conversion, as well as waste to fertilizer. Marketability of end CL •• •O)mputing in Finance Systems products, capital requirements for plant construction, and technological E Cbntinuityof viability of conversion processes were determined and vendor 0 Operations recommendations were provided to city government. 40 . . a Pl Management - Network Utility Business an: Developed business plan for city , and Information government for the deployment of a new network utility that provides competitively priced network services to the municipal residents. Plan y included detailed market study, backbone network design, estimated w costs,and deployment timeline. d U co x Z 0 >_ Q sciens Page 14 siii Packet Pg.88 B.9 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Authorize the City Manager to execute an interlocal agreement between the cities of North Richland Hills, Haltom City, Watagua and Richland Hills obligating each for the funds expended for the acquisition of the Spillman CAD/RMS system. Presenter: Jimmy Perdue, Director of Public Safety Summary: City Council is being asked to authorize the City Manager to execute an interlocal agreement between the partner Cities of North Richland Hills, Haltom City, Watauga and Richland Hills to replace the existing Computer Aided Dispatch and Records Management System (CAD/RMS) obligating each city for the funds expended for the acquisition of a replacement CAD/RMS system. General Description: Through a collaborative effort, Spillman Technologies, Inc. (Spillman) has been determined to be the best qualified replacement CAD/RMS system for the shared services partners. Working through the City of North Richland Hills' purchasing protocols, a commitment to acquire Spillman's CAD/RMS system has been initiated. As such, each of the partner cities agrees to reimburse the City of North Richland Hills for their proportional usage of the system, for a payment term of seven (7) years. In addition, each city will fund their forecasted proportion of the system maintenance so long as Spillman is the chosen technology provider. Anticipated usage rates are calculated as follows: North Richland Hills=47.5% Haltom City=32.5% Watauga=13.5% Richland Hills=6.5% Recommendation: To authorize the City Manager to execute an interlocal agreement between the Cities of North Richland Hills, Haltom City, Watauga and Richland Hills obligating each for the funds expended for the acquisition of the Spillman CAD/RMS system. Packet Pg.89 `HNN ueemlaq V-11 : 9Z£�) sm a` o to luewAed aoI seilio gauped ul!M lueweei6e leoolialul :lu9wg3ell`d cn cn d INTERLOCAL AGREEMENT FOR ACQUISITION OF HARDWARE AND SOFTWARE FOR COMPUTER AIDED DISPATCH SERVICES FOR THE CITIES OF NORTH RICHLAND HILLS,HALTOM CITY, RICHLAND HILLS,&WATAUGA TEXAS THE STATE OF TEXAS )( COUNTY OF TARRANT)( The parties to this Agreement ("AGREEMENT"), are the Cities of North Richland Hills ("NORTH RICHLAND HILLS"), Haltom City ("HALTOM CITY"), Richland Hills ("RICHLAND HILLS"), and Watauga ("WATAUGA"), all Home Rule municipalities of Tarrant County, Texas, each acting by and through its duly authorized city manager or mayor. WHEREAS, the parties hereto in 2011 entered into an interlocal agreement for combining public safety dispatching and jail services in which North Richland Hills provides centralized dispatch services for all of the parties; and, WHEREAS, there is a need to upgrade the computer aided dispatch/records management system/jail management system that was initially in place; and, WHEREAS, this Agreement is authorized by and in conformance with Chapter 791 of the Texas Government Code,the Interlocal Cooperation Act(the"ACT"); NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES AND UNDERTAKINGS PROVIDED FOR HEREIN, THE RECEIPT AND SUFFICIENCY OF WHICH ARE HEREBY ACKNOWLEDGED, NORTH RICHLAND HILLS, HALTOM CITY, RICHLAND HILLS,AND WATAUGA HEREBY AGREE AS FOLLOWS: Section 1: North Richland Hills agrees to purchase and obtain professional services, maintenance services, and a license to use software owned by Spillman Technologies Inc. and third parry hardware and software identified in Exhibit B to the contract between North Richland Hills and Spillman Technologies, Inc. attached hereto for an initial cost as therein stated and thereafter to pay Spillman Technologies, Inc. an annual maintenance fee as stated therein. This software is a replacement to the software used at the time the original agreement between the parties hereto for public safety dispatching and detention and is what will be used under the contract as recently amended. Section 2: The parties hereto agree to share the cost of the purchase as follows: North Richland Hills=47.5% Haltom City--32.5% Watauga--13.5% Richland Hills=6.5% Section 3: Haltom City, Watauga, and Richland Hills agree to pay their portion of the initial cost in 14 equal semiannual payments due February 1 and August 1 over a period of seven years,with the first such payment to be due and payable February 1, 2015. Payment includes bond principal and interest payments (interest on bonds 2.93672%) and each agree to pay their portion of the cost of annual maintenance fees on August 1 of each year through 2021 and thereafter for as long as the Interlocal contract for combined public safety dispatching and detention is in effect. The obligation to pay the cost and maintenance fees \\nrh-data\police$\My Documents\rMlliams\My Documents\DATA\WRDFILES\COUNCIL\CAD RMS purchase share INTERLOCAL AGREEMENT.docx Page 1 of 2 `HNN ueemlaq V-11 : 9Z£�) sm a`do to luewAed aol seilio gauped ul!M lueweei6e leoolialul :lu9wg3ell`d �a d shall not be reduced for any of such cities which discontinue their participation in the combined public a safety dispatching and detention project for which this purchase is being made. Section 4. Haltom City,Watauga, and Richland Hills each agree to execute a Shared Agency Agreement as contemplated by Section 4.4 of the contract between North Richland Hills and Spillman Technologies, Inc. Section 5. Haltom City, Watauga, and Richland Hills acknowledge that this is a contract subject to Subchapter I of Chapter 271, Texas Local Government Code and that immunity has been waived by such subchapter for breaches hereof, subject to the limitations of such statute. Interest and reasonable and necessary attorney fees may be recovered for a breach hereof. IN WITNESS WHEREOF,we have hereunto set our hands this the day of ,2015, in duplicate originals. CITY OF NORTH RICHLAND HILLS,TEXAS CITY OF HALTOM CITY,TEXAS By: Mark Hindman By: Thomas J.Muir City Manager City Manager CITY OF RICHLAND HILLS,TEXAS CITY OF WATAUGA,TEXAS By: James Quin By: Hector F. Garcia City Manager Mayor APPROVED AS TO FORM: By: George Staples By:Wayne Olson City Attorney for North Richland Hills City Attorney for Haltom City By: Tim Sralla By:Mark Daniel City Attorney for Richland Hills City Attorney for Watauga \\nrh-data\police$\My DocumentsV-Mlliams\My Documents\DATA\WRDFILES\COUNCIL\CAD RMS purchase share INTERLOCAL AGREEMENT.docx Page 2 of 2 B.10 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Consider amendment to the interlocal agreement for shared services between the cities of North Richland Hills, Haltom City, Watauga and Richland Hills. Presenter: Jimmy Perdue, Director of Public Safety Summary: This item is to amend the Interlocal Agreement for Combined Public Safety Dispatching and Detention Services for the Cities of North Richland Hills, Haltom City, Richland Hills and Watauga (Shared Services Agreement). This amendment reflects the deletion of any reference to "C.R.I.M.E.S." in the description of the Computer Aided Dispatch System (CAD) and the Records Management System (RMS). General Description: At the time of the implementation of the Shared Services Agreement in 2011, the agreement included language that referenced the C.R.I.M.E.S. CAD/RMS software system utilized at that time. Pursuant to the replacement of the C.R.I.M.E.S. CAD/RMS system, staff is seeking approval to amend existing language in the Interlocal Agreement specific to the C.R.I.M.E.S. system. This amendment will not impact, change, or alter the terms of the existing Interlocal Agreement for Combined Public Safety Dispatching and Detention Services. Recommendation: Approve amendment to the interlocal agreement for shared services between the cities of North Richland Hills, Haltom City, Watauga and Richland Hills. Packet Pg.92 BN FOEN FOU!UP!JOUFSIVPDBIVMBHSFFN FOUH GPS!DPNCJOFE!a/CWD!TBGFUZ!EJTC6UDI JOH! 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N bzps! o N BQQSPV\FE!BT!UP!C'PSN ;! E i Q o Cz;!H f pshf!Tibgrf t! Cz;X bzof!P rtpo! 2 Dj tz!B upsof z!gas!Opsd !Sj cf rboe!I j nil Dj tz!B upsof z!gas!I brrpn ! Dj LP! S it i y d Cz;!Uj n !Tsbrrh! Cz;!N bsl ! Ebojf rh v Dj tz!B upsof z!gas!Sj cf rboe! I j rrii Dj tz!B upsof z! gas!X bibv hb! d E d E Q d E �a Q Packet Pg.94 C.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: SUP 2014-15, Ordinance No. 3349, Public Hearing and consideration of a request from Jason's Deli for a Special Use Permit to request the allowance of materials other than those specified in the masonry definition for new construction in the North Richland Hills Code of Ordinances for a 1.69 acre parcel located at 8517 Davis Boulevard. Presenter: Clayton Comstock, Senior Planner Summary: On behalf of Jason's Deli, GDP Group is requesting approval of a Special Use Permit under the provision of Section 118-693(f) to allow the use and amount of building materials not in keeping with those defined by the Zoning Ordinance. The request is for the construction of a new 2,730 square foot "Jason's Express" restaurant building designed with a majority of concrete and corten metal materials at 8517 Davis Blvd. General Description: CASE DETAILS: There is no traditional masonry material (i.e. brick or stone) proposed to be used on this building, therefore the building meets 0% of the 85% requirement for masonry material. The primary materials of Corten Steel and 2-inch stamped concrete are, however, equal to or greater than the value, quality and durability of many of the masonry products that would otherwise meet the City's masonry standards. The percentage of materials used on the overall building area as follows: Iiii 22-gauge Corten Formed Concrete: Powder coated 3/4-inch solid Glazing/Storefront: Steel by Rustwall 2"thick poured in metal fascia & cypress wood Solar-E Grey and Panel with place concrete, exposed structural planking with Evergreen by concealed board with 4" steel with natural "duchateu antique Pilkington fasteners rough sawn wood mill finish white" or other in random planked custom "pickled 25% 51% pattern 8% white" stain 22% 19% Packet Pg.95 C.1 r4 NO&TH KICHLAND HILLS Material percentage breakdowns are also provided per facade on the elevation sheets and will be presented at the meeting. The proposed building materials go in line with the architectural style that Jason's Deli is trying to accomplish with this building: a rustic-modern style with straight lines and a considerable amount of glass for natural interior light. The "Jason's Express" brand is new, so this is also a newly-developed building design to help identify the new brand. The applicant has no examples of other Jason's Express restaurants to reference. This style and material selection can be compared to the NRH Centre and Fort Worth Christian Auditorium approvals for architectural metal, just not on the same scale. This is one of many lots developing along the west side of Davis Blvd north of North Tarrant Parkway. Aldi, Capital One, McDonald's and AutoZone have all been approved with varying styles and color of brick and stone. The proposed Jason's Express elevations are attached for review. The applicant has samples of the building materials for City Council to examine. CURRENT ZONING: "C-1" Commercial. COMPREHENSIVE PLAN: Retail SURROUNDING ZONING / LAND USE: North: C-2 Commercial & R-2 Residential / Office & Low Density Residential West: PD w/ 0-1 Office uses with a private school / Office South: C-1 Commercial / Neighborhood Service! East: C-1 Commercial & PD w/ C-1 uses (Target/Wal-Mart) / Retail PLAT STATUS: Lot 3R, Block 1, D.J. Anderson Addition (filed April 2014) PLANNING & ZONING COMMISSION: The Planning & Zoning Commission held a public hearing and considered this item at their December 18, 2014 meeting and voted 5-0 to recommend approval, subject to the following: 1. The landscape area at the rear of the building shall be landscaped with one 4" caliper tree and one upright ornamental tree. 2. The landscape buffer to the north shall be solid evergreen. STAFF REVIEW & RECOMMENDATION: From the perspective of building material quality and durability, the Development Review Committee has reviewed the specifications for the Corten Steel and the 2" form-board concrete and believes that the Packet Pg.96 C.1 r4 NO&TH KICHLAND HILLS material quality is equal to or greater than some of the other low-cost masonry solutions that would meet NRH's requirements. The site has already been "prepared" by the master developer as part of the Aldi development, so the large trees that were formerly on the property have been removed. Because the E.A. Young Academy property behind Jason's Express is at a higher elevation and looks down on this site, staff is recommending that specific landscaping be provided that will help screen the roof of the Jason's Express building from the E.A. Young Academy. Additionally, discussions are underway regarding a formal paved driveway connection between this property and the retail property to the south. Because the majority of the future driveway area is on the adjacent property, Jason's Deli would not be responsible for the engineering and construction of the connection; only the acceptance of the connection. Overall, the unique materials and style of the building may provide a sense of diversity to the buildings in this area. Staff believes that City Council's consideration of such buildings should be based on the context of the specific area of the request, its relation to other adjacent buildings and uses, as well as the proposed architectural style of the building. Therefore, staff recommends approval of SUP 2014-15 with the following conditions: 1. PER P&Z: The landscape area at the rear of the building shall be landscaped with one 4" caliper tree and one upright ornamental tree. 2. PER P&Z: The landscape buffer to the north shall be solid evergreen. 3. That, if presented the opportunity, the property owner shall accept a driveway connection from the south. 4. Approving the site plan exhibits attached hereto as conceptual only. Final, more detailed site plan approval shall be through the Development Review Committee and consistent with NRH's typical development standards. Recommendation: Approve Ordinance No. 3349 subject to the conditions provided herein. Packet Pg.97 C.1 r4 NORTH KICHLAND HILLS ORDINANCE NO. 3349 SUP 2014-15 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE BY APPROVING A SPECIAL USE PERMIT FOR JASON'S DELI FOR THE ALLOWANCE OF MATERIALS OTHER THAN THOSE SPECIFIED IN THE MASONRY DEFINITION FOR NEW CONSTRUCTION IN THE NORTH RICHLAND HILLS CODE OF ORDINANCES FOR A 1.69 ACRE PARCEL LOCATED AT 8517 DAVIS BLVD. LEGAL DESCRIPTION IS LOT 3, BLOCK 1, D.J. ANDERSON ADDITION, NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS. A SPECIAL USE PERMIT EXHIBIT WILL BE INCLUDED AS EXHIBIT A. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan and the Comprehensive Zoning Ordinance are hereby amended by approving an SUP for the allowance of materials other than those specified in the masonry definition for new construction in the North Richland Hills Code of Ordinances for a 1.69 acre parcel located at 8517 Davis Blvd. Legal Description is Lot 3, Block 1, D.J. Anderson Addition, North Richland Hills, Tarrant County, Texas and approving a site plan attached hereto as Exhibit A. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance and the zoning map of the City of North Packet Pg.98 C.1 r4 NORTH KICHLAND HILLS Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 4: This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 12th day of January, 2015. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Approved as to form and legality: George A. Staples, Attorney Packet Pg.99 Q (9VV OZ dns : O�C�) deW fll!u!D!A S�-ti�OZ dns :iuewgoeiid o ' Q� a �o ILb 444�uaa a a ooa a C� cn 0 C.1.b O r � r ,n Y p Q Co Y of/f r CL tom` 0� �f O i, N Co Packet Pg. 101 d �f���`/�! rrrrrvirrKr�fIJJ!f a/f/rZiiirf// %/ivi/1lullif !1, ���,r� i V & U u� dShadyiGrove Rd w u I (9 VV WZ dns : o�c 0 saaunnp P91140N Jo Isis pue U04B31J40N J9UM0 fi4aadoad 9�IqU dns :ju9wg3Bjjv v o � r ci �ICH � a .d NOTICE OF PUBLIC HEARINGS CITY OF NORTH RICHLAND HILLS a ..' PLANNING AND ZONING COMMISSION TEXPS AND CITY COUNCIL Case Number: SUP 2014-15 Applicant: Jason's Deli Location: 8517 Davis Blvd You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map. Purpose of Public Hearing: A Public Hearing is being held to consider a request from Jason's Deli for a Special Use Permit to request the allowance of materials other than those specified in the masonry definition for new construction in the North Richland Hills Code of Ordinances for a 1.69 acre parcel located at 8517 Davis Blvd. Public Hearing Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION 7:00 PM THURSDAY, DECEMBER 18, 2014 CITY COUNCIL 7:00 PM MONDAY, JANUARY 12, 2015 Both Meeting Locations: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department- City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427-6300 Fax (817) 427-6303 (9I,-tiI,0Z dns : 0i,£ ) SJ9UMO 139114ON Jo Isis PUB U04B3lJ40N J9Um0 fi4aadoad 9I,-tiI,0Z dns :Iuewgoelld v o � r EMBA COLLEYVILLE LLC Y& L ENTERPRISES LLC SIGNATURE TELEPHONE CORP a'. 400 BROADWAY ST 1190 LEES MEADOW CT 3000 ALTAMESA BLVD STE 300 BEAUMONT TX 77702-1904 GREAT FALLS VA 22066-1859 FORT WORTH TX 76133 a HALTOM CITY ANIMAL HOSPITAL SS DAVIS INVESTMENT LLC ETAL MATHEW REALTY INVESTMENT LLC 5705 E BELKNAP ST 300 STOCKTON DR 8505 DAVIS BLVD FORT WORTH TX 76117-4140 SOUTHLAKE TX 76092-2226 NRH TX 76182 WES M GRAHAM SR WAL-MART REAL ESTATE BUS FORT WORTH COMMUNITY CREDIT LELANIA GRAHAM TRUST PO BOX 8050 PO BOX 210848 26509 HAWTHORNE RD BENTONVILLE AR 72712-8055 BEDFORD TX 76095-7848 CARL JUNCTION MO 64834-8415 ROSA L BOYETT JERRY J JARZOMBEK RENATO MINACAPELLI 8554 SHADYBROOKE CT TRICIA JARZOMBEK SALLY MINACAPELLI NRH TX 76182-8330 8558 SHADYBROOKE CT 8562 SHADYBROOKE CT NRH TX 76182-8330 NRH TX 76182-8330 MARIA GAMBOA FERGUSON 8559 SHADYBROOKE CT NRH TX 76182-8330 sSwxa s fl v13 ONC73 ��ab a 9 09 NOLdO is .� �I � I 4..• w � _CA p130 S NOSV p' c azi rG III r�u� .,rt u 06 NZ r x�R a IT IR i zr 61�a G G�kra $ N m r�GGl w 3 � G'm'°u d y q G I A1�p �i ,a H W a r p, u u = V i � x 4 b b! 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LL f k J fA Z 0 Z z Q W r a l LL a W 1 W w F- > W E > 0 11 I r JI��II� N w z � J N H � 2 + 0 an- s� 4G� �X .. ff r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: FP 2014-14 Consideration of a request from Cambridge NRH Development, LLC for a Final Plat for 60 residential lots in the Cambridge Place Addition on 17.397 acres in the 6800 block of Iron Horse Boulevard. Presenter: Clayton Comstock, Senior Planner Summary: Cambridge NRH Development, LLC is requesting reapproval of a Final Plat for Cambridge Place on 17.397 acres of land on the north side of Iron Horse Boulevard just east of Rufe Snow Drive. Cambridge Place consists of 60 single-family residential lots, 2 public open space lots, 3 common HOA open space lots, a gas valve station lot and a formal dedication of the existing "20' Hike & Bike Trail Easement" for the Cottonbelt Trail to the City of North Richland Hills. General Description: CURRENT ZONING: The City Council approved ZC 2013-25 for all three sections of the Cambridge development on January 27, 2014, which includes 192 single family lots under "R2" & "R3" standards. The following are applicable to the 60-lot Cambridge Place phase: 6,500 s.f. (except Lots 2 & 3, Block 2 per the approved zoning) Max. 10 Lots 1,800 s.f. min. Remaining lots 2,000 s.f. min. 15' & 20' staggered; no more than two lots at same setback; 20' setback for all garages 5 feet As part of zoning approval, homebuilders in Cambridge Place are also responsible for sound proofing measures on homes within 150 feet of the railroad right-of-way. An 8- foot board-on-board cedar fence will be provided along the railroad and a 6-foot masonry wall will be provided adjacent to Prestige Ameritech's facility. A mixture of Packet Pg. 113 r4R NO&TH KICHLAND HILLS open-style fencing and full-masonry walls will be provided along Iron Horse Boulevard (see approved examples below). rM: J. oil PRESTAINED CEDAR BOARD-ONBOARD FENCE WITH TOP SIDE STRIP, TOP CAP,AND PRESSURE-TREATED KICKBOARD 1 151"(rYP.6'HT.KAW I MIMI 61 Hr.KALLJ IE �"�' p-,�,,,,, CONCRETE FOOT NO FIER REF.OLTAIL D M.REMIREMENIS 7NISH&FADE SCREEN KALL ELEVATION TrP STEP Mom 0"'SHOI,#0 A VALE XTS, PD071NSS TO BE BLOCKED OJT AT PANEL LOCAIIM LIP TO 12 M&X REVISIONS TO PREVIOUS FINAL PLAT: The Final Plat for Cambridge Place had previously been approved by City Council this past summer. Since that time, the developer and the City have worked out an agreement that would provide a publicly- accessible trailhead parking area for the Cottonbelt Trail within this development. The trailhead parking would be located in the area between Rufe Snow Drive, the rail/trail and the car wash property to the south. Two residential lots were previously proposed to be developed in this location. The developer has been able to adjust the plat so that he is able to keep all 60 lots and dedicate the area for the trailhead. This is accomplished by eliminating the previously-planned mid-block open space along Cambridge Drive. Other minor changes have been made to the lots immediately adjacent to Iron Horse Boulevard to allow for greater setback and open space areas for landscaping and entry features. The plat was never recorded with the Tarrant County Clerk, therefore this is simply a reapproval of the Final Plat. COMPREHENSIVE PLAN: Low Density Residential Packet Pg. 114 r4 NO&TH KICHLAND HILLS CURRENT PLATTING: The property is currently platted as Lot 5R1B, Block 1, NRH Industrial Park Addition situated in the J.C. Yates Survey, Abstract No. 1753. The Preliminary Plat for Cambridge was approved by the Planning & Zoning Commission (PP 2013-09) on February 6, 2014. THOROUGHFARE PLAN: Iron Horse Boulevard is designated as a "C4U" four-lane undivided collector and has adequate right-of-way today, therefore none is dedicated by this plat. Because of the dramatic shift in land use along this stretch of Iron Horse Boulevard, it is possible that changes to the Thoroughfare Plan will be discussed in an upcoming Comprehensive Plan update. ROUGH PROPORTIONALITY DETERMINATION: The developer will be responsible for 100% of all paving, water, sanitary sewer, and drainage infrastructure needed to support the development in accordance with the City's design criteria. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission considered this item at their December 18, 2014 meeting and voted 5-0 to recommend approval. STAFF RECOMMENDATION: The proposed Final Plat is generally consistent with the R-PD Zoning and Preliminary Plat for the property; therefore staff recommends approval of FP 2014-08 for Cambridge Place. Recommendation: The proposed Final Plat is generally consistent with the R-PD Zoning and Preliminary Plat for the property; therefore staff recommends approval of FP 2014-08 for Cambridge Place. Packet Pg. 115 �, � II I II III II III f II III 9�� '6cl 403laecl FFff]Tfl-FT 's mi livd it 'Lail 11 11111 I I I i N r r r I, D.1.b r, i r Q N d LL u �l, 'i�f �j%�//f���✓�/f�'� J ;iii C 1 0 N a U- v Q �'ml fill!"1 r Packet F'g. '117 u ---------- �-4 �-Cl- -------------- I IV 320�S-v I � a.0� C-� 8 F-+U—� - c Q12--------------- ------------ 0 ------------- 00 V) ............................ ......... .................................... > 00 ..................................... 123.12 `.J N 04022 '5`W ---------------------------------- oho � ------------------- ...................................... ro -D re) Lr) 91- 00 CP\ '.6 N o M ' CP. Ln k77/ Lr) Ln< 4-J -0 3* ST:6 c: 0 fu a) -r- ................. ce U U ---------------- .................... G) 75 C) Ln oo 9q- �o U) 0 a) . 00 rj T--1 re) 0 Ln 1.0 1 �o U) n q;j- rn Ul eA cn< vj 4-J :3 C! 0 q) ral Uaa Ct X30' o —i ce u u C) LU oL 00V: 00 Ln 0 W . . . ....... k"V cl) 75 Soo Ic 0 d coo fj Z�-�O-S�OZ(saa=l loedwI pueI)Iaed to nail ul pue-1 jo uolieolpea) sued - wnpueaowew :ju9wg3ejjd r r a CITY OF NORTH RICHLAND HILLS a MEMORANDUM TO: Mayor and Council FROM: Vickie Loftice, Managing Director of Community Services DATE: January 8, 2015 SUBJ: Dedication of Land In Lieu of Parkland Impact Fees Related to Cambridge Place residential development, it is recommended that the City accept property in lieu of parkland impact fees as allowed by the Parkland Dedication ordinance. Article 3 of the Neighborhood Parkland Dedication Requirements of the Code of Ordinances, Section 94-63 (b), allows a credit against the parkland fee for the contribution of land, and this section also allows the Parks and Recreation Director to make a formal recommendation to the City Council to accept such dedication prior to Council's action on the development (final plat approval). Scott Sandlin, the developer of Cambridge Place has agreed to dedicate land as shown on the Cambridge Place final plat, (Lot E, Block 1 and Lot B, Block 1,) as well as improvements for a Trail Head Gateway. The dedication of land will be in lieu of all parkland dedication fees associated with all three phases of the Cambridge development. The gateway will provide neighborhood access to the Cotton Belt Trail, which is located immediately north of the property being dedicated. The value of the property (and improvements below) exceeds parkland impact fees that would have been accessed. Design and Construction of the proposed Trail Head Gateway includes the following amenities: a. Cul-de-sac and parking spaces — minimum of 7 standard parking stall and 2 handicap spaces. b. Kiosk/shade structure — constructed with a column (kiosk form) structure would be a CMU block core column, wrapped with masonry with cantilever shade element c. Bench seating area under shade structure d. Drinking fountain e. Bike rack f. Decorative paving — combination of plain flatwork and pavers, rock salt or bomanite. g. Concrete trail connection connecting the gateway area to the Cotton Belt Trail h. Landscaping and associated irrigation within the dedicated property — landscaping complimentary to the open spaces within the development, irrigated via a TUCOR, 2-wire irrigation system. i. Masonry Wall along Lot 53 immediately east of the shade structure — complimentary to the other walls within the development. j. Living screening along the south property line — designed to screen or buffer the car wash immediately south of the development. Z�-�O-S�OZ(saa=l loedwI pueI)Iaed to nail ul pue-1 jo uolieolpad) sued - wnpueaouaaW :juauauoejjd r r v In summary, it is recommended that the City accept donation of property as outlined on the a final plat of Cambridge Place (Lot E, Block 1 and Lot B, Block 1) and improvements as outlined above, in lieu of all parkland dedication fees associated with all three phases of the Cambridge development. D.2 r4R NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: FP 2014-07 Consideration of a request from the City of North Richland Hills for a Final Plat for Lots 7 and 8, Block 8, Smithfield Acres Addition, 2nd Section on 1.1255 acres at 6936 Smithfield Road. Presenter: Clayton Comstock, Senior Planner Summary: On behalf of the new property owner—Rise and Shine Homes—and as part of the condition of the sale of the property, the City of North Richland Hills is requesting approval of a Final Plat for Lots 7 & 8, Block 8, Smithfield Acres Addition, 2nd Section. The plat abandons a curve in the right-of-way for Smithfield and Turner and rededicates the area for developable use, whereby squaring off the boundary of the property. Additional right-of-way is provided, however, to accomplish the planned ultimate right- of-way width for both streets. The City recently sold this property and the new owners intend to build on one lot and possibly sell the other. General Description: EXISTING SITE CONDITIONS: Vacant/undeveloped. The City acquired the property in 1993 and was likely related to the former realignment of the Smithfield-Turner right- of-way. The plat proposes to abandon the platted curve in the roadway—where Smithfield turned in to Turner—and dedicate that area back for developable use. CURRENT ZONING: "R-2" Single Family Residential. The change from "R-3" to "R-2" was approved by City Council on June 10, 2013. COMPREHENSIVE PLAN: The Comprehensive Plan depicts "Low Density Residential' for this area. This change in zoning would be consistent with that category and the surrounding uses. PLAT STATUS: The property is not currently platted and is described as Tract 1A1 of the Eliza Ann Cross Survey, Abstract No. 281. The proposed Final Plat incorporates the property into the adjacent "Smithfield Acres Addition." A Final Plat for one lot was approved by City Council on June 10, 2013 but was never filed with the Tarrant County Clerk. This is therefore a reapproval of a Final Plat. THOROUGHFARE PLAN: As discussed, the lot has frontage on Smithfield Road and Turner Drive. Smithfield Road in this location is designated as a "C4U" four-lane Packet Pg. 121 D.2 r4R ,II NO&TH &QCHLAND HILLS undivided collector with 68 feet of right-of-way. Turner Drive is designated as a simple "R2U" 2-lane undivided residential street with 50 feet of right-of-way. SURROUNDING ZONING / LAND USE: North: R-3 Single Family Residential / Low Density Residential East: R-3 Single Family Residential / Low Density Residential South: R-3 Single Family Residential / Low Density Residential! West: R-2 Single Family Residential / Low Density Residential STAFF REVIEW / ROUGH PROPORTIONALITY: The subdivision of this property into two lots will require the extension of a sanitary sewer main to serve Lot 7. As part of the platting process, utility and drainage plans produced by a licensed engineer are normally required prior to approval by City Council. The City is content in delaying submittal of the plans so long as the owner is aware that the requirement exists and a note is placed on the plat. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission considered this item at their December 18, 2014 meeting and voted 5-0 to recommend approval. Recommendation: Approve FP 2014-07. Packet',Pg.122 L 0 L L PM PlelILII!ws LT I:E- L 0 a� ca 0 r� (LO-V OZ d= tqe�) deW Ieiaad LO-tUZ d=l :lu9wg3BPV � ca ca O � a a �t �h l i 1 c Ne i, j/ W m -0 �LLJ O z N C: "Q O Qj 4-1 r\j 'O LL tj ct� O = -O i C) >, rj aj U c) LLJ 4-1 LL 4-1 4-1 Q)o co Q O = � qj CL ° CL C� Z )vd ` 1Z-88� immOA S]1113V aTIIIHilAS `8 Al MO cy LL- L o I O O C) W `� M 4 z 00 w 00 (/) z LLV7d 2IVd III + O C)C , LLt� VN,7EV,7 A.LI7IJA ,9 Q W w-Loy w ' < o z V � OO CIO T- Oi O '' ^^ o � ' LLJ Of z W d- I + � U � z w Q � ► � w C', LO O O a I N Lo U } F.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Consider Ordinance No. 3344 (second reading), awarding the solid waste and recycling collection contract to Republic Waste Services. Presenter: Karen Bostic, Assistant City Manager Summary: The City's contract with Republic Waste Services will expire January 31, 2015. As such, a Request for Proposals was issued in June to have a new contract in place beginning February 1, 2015. Republic Waste Services submitted the best proposal. Tonight we are asking City Council to consider awarding the contract to Republic Waste Services through the second reading of Ordinance No. 3344. General Description: On June 19, 2014, the City of North Richland Hills issued a Request for Proposals for Solid Waste and Recycling Services within the city. Proposers were asked to provide a proposal based on the current contract conditions as well as encouraged to provide alternate proposals. On July 30, 2014 the city received proposals from four vendors: Republic Waste Services, Waste Management, Progressive Waste Solutions and Community Waste Disposal (CWD). As requested, the companies submitted base proposals as well as alternates which would modify the current service levels in some way. The alternate proposals included trash carts, recycling carts, once a week trash collection, every other week recycling collection, adding 1 or 2 days to the weekly collection schedule, once a week brush collection and monthly brush collection. On September 22, 2014 a presentation was made to City Council during the work session to seek direction from Council on the services to be provided as part of the next Solid Waste and Recycling Services contract. After discussing the various service delivery options received as a result of the Request for Proposals, City Council direction was to seek best and final offers for six (6) service delivery methods. All options were to include 2 free hauls to the landfill/brush collection site for each household per year. Additionally, all options included the use of a 65 gallon rolling cart for the collection of recycling once per week. The delivery options included Monday/Thursday and Tuesday/Friday trash and recycling collection with either 4 cubic yards of bulk/brush or 10 cubic yards of bulk/brush collected on a regular collection day or having a special brush day. Another set of options was Monday through Saturday collection of trash and recycling with either 4 cubic yards of bulk/brush or 10 cubic yards of bulk/brush collected on a regular collection day or having a special brush day. Packet Pg. 126 F.1 r4 NO&TH KICHLAND HILLS On October 27, 2014, the Best and Final proposals were presented to City Council along with the costs of the various options. This information was presented to Council without including the company names. Council direction was to negotiate with the vendor that provided the lowest cost for the current level of service with the addition of the 65 gallon rolling recycling cart. The company that provided the lowest cost was Republic Waste Services. The proposed contract with Republic Waste Services is for a five year term with 2 one- year option extensions and is to commence February 1, 2015. We believe Republic will be able to continue providing good, quality residential and commercial collection and disposal services and that they are financially secure and stable to continue to provide this over the term of the contract. They have a landfill contract that will cover their contract time with North Richland Hills and beyond. Contract terms include the following: • Two times a week "take all" service on Monday/Thursday or Tuesday/Friday • Once a week curbside recycling using 65 gallon carts on one of the regularly scheduled trash days • Curbside Christmas tree collection plus drop-off locations • All city facilities receive free collection • 84 free hauls of roll off containers for the city • $15,000 donation each year to Keep NRH Beautiful • $10,000 donation per year for senior programming • 2 free hauls to the landfill for residents, new service with this contract • Dedicated route supervisor for North Richland Hills • Five holidays per year with make-up days • 5 year initial term with 2 one-year extensions upon mutual agreement • Annual adjustment beginning in year two equal to 2.75% or DFW CPI, whichever is greater, but not to exceed 4.5% The cost to residents is $12.87 per month, an increase of $1.77 or 15.95%. The increased cost is mainly for the new recycling carts and the trucks needed for the collection of the carts. The benefit of the carts compared to the 18 gallon recycling bins we have been using is in the amount of recycling they hold which should increase participation in recycling. The carts are also easier to move to the curb than carrying a bin as the carts have wheels. We realize there will be "growing pains" when we switch to the carts but we will provide as much information to residents as we possibly can to make the transition easier. Carts will be delivered to each single family home starting January 12 and should be concluded by January 23. Delivery will be made by a 3rd party hired by Republic Waste Services whose business is cart delivery. The carts will be left in front of each home with "how to" information attached to the cart. Packet Pg. 127 F.1 r4 NO&TH KICHLAND HILLS In accordance with the City Charter, franchise ordinances require two readings by the City Council. The first reading was held on December 8, 2014 and tonight is the second reading. Recommendation: To approve the second reading of Ordinance No. 3344 Packet Pg. 128 F.1 r4 NORTH KICHLAND HILLS ORDINANCE NO. 3344 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, GRANTING A FRANCHISE AND APPROVING A CONTRACT FOR SOLID WASTE COLLECTION AND RECYCLING SERVICES. WHEREAS, in order to protect the public health and safety of the citizens of North Richland Hills, The North Richland Hills City Council finds it necessary to provide solid waste and recycling services, and WHEREAS, the City Council finds it in the best interest of the public to provide such solid waste and recycling services through a private collection disposal and recycling contractor, and WHEREAS, the City Council finds that the contract attached hereto will provide such services at the best rates and under the best terms available, taking into account price, dependability and quality of service to the residents of the City. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THAT: SECTION 1. THAT the City Council does and hereby adopt the above findings. SECTION 2. THAT the contract attached hereto and made a part hereof, be and is hereby approved as a franchise with Republic Waste Services, SECTION 3. THAT the City Manager is hereby authorized to execute the contract attached hereto as the act and deed of the City. SECTION 4. This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on this the 8th day of December, 2014. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Packet Pg. 129 F.1 r4 NO&TH KICHLAND HILLS Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Karen Bostic, Assistant City Manager Packet Pg. 130 F.1.a TPMJE!X BTUF !BOE!SFDZDMJOH !DPIVMFDUJPO!DPOUSBDU! i M THIS CONTRACT(the "CONTRACT")is made and entered into on.................!cz!boe! cf tx f f o!d f!DJ JZ!P G OP SUI !SDI M3OE!I J MiT-!b!n voj dJ gbrtdpsgpsb4po!pd Ubssbod Dpvoa-!Uf ybt! z° (hereinafter referred to as "CITY'1 boe!SFQ/CMJD!X BTUF!TFSWDFT!PG UFY BT-!MJE-!b!Uf ybt! � limited partnership (hereinafter referred to as "CONTRACTOR").! I E X I FS F B T-! d f! 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TP ME!X BTUF!B OE!S F DZ DNUGH!D P MvF DUJP O!D P OUS B DUC//////////////////////////////////////////////////////////////////////////// 872693/2012248:/l::7 1 Packet Pg. 145 F.1.a a! DJ JZ! P sej obodf t;! D,JI.JZ! bhsf f t! ip!qbt t!t vcf ! psej obodf t!bt! bsf!of df t t bsz! ip! f gg dLv bLf!bniV sn t!pd d j t!DpoLEbddj ockvej oh!bntlevyf t!boe!pcgbW pot!sf r vj sf e! pdsf tj of oy brfboe!dpn n f sdj btJvt ipn f st/! M h*!! DpoLdbdd Fyf dvy po;! Ui j t! Dpotdd n bz! cf! f yf dvif e! j o! boz! ovn cf S! pd c dpvoif sgbsJ-!f bd !pdx i j cf !x j fffWs!bntgvsgptf t!cf V n f e!ip!cf!bo!pd hj obr+iboe! z bn"x i j cf !bsf!j of ogdbrli i I! 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TP ME!X BTUF!B OE!S F DZ DNUGH!D P MvF DUJP O!D P OUS B DUC//////////////////////////////////////////////////////////////////////////// 872693/2012248:/1::7 1 Packet Pg. 146 F.1.a I Ui f!DPOUSB DUPS!t i brrhgbz!boz!boe!bntgsf n j vn t!gas!d f!cpoet!of t d4 cf e! bcpvkf/!B!dfsjddbLf!cpn !df!tvsfa!tipxjoh!dbddf!cpoe!gsfnjvntibsf!gbje!jo! M g ntit i brftf!t vcn j of e!tp!d f!DJUZ!po!bo!boovbrticbtj t!g)s!u f!evsby po!pd d f! c dpo ! z I *!! Dvttpnfs!Tf94df;!DPOUSBDUPS!ti bntgspv4ef!sftgpotj\Af!dvtipnfs!tfsv4df! boe! n t m4 o! t vga dJ f oil t dDW oh! d f sf ip/! B oz! boe! brrh sf gpsLt! pd n j t t f e! ps j odpn gfiif!qj dl vqt! tp!sf tj of oy brhvoj d!sf df j\nf e!qd ps! ip!23;11!q/n P ti brnccf! O "resolved" by the end of the CONTRACTOR'S workday. Any and aniltvci ! sf gpsd! sf df j uvf e! bgf s! 22:00 p.m. shall be "resolved" before 23;11! q/n/! d f! g)rrpx j oh! ebz/! ! 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Tfsudf!Mf4 SbLf SbLf +L SftjefogbrtDvstjef!UEbti % 9/:7 9/:7 O SftjefoybrtDvatjef!Sfdzdjoh % 4/:2 4/27 V UpLbtSftjefogbrtUkbti !' !Sfctzdjoh!SbLf % 23/98 23/23 SftjefoghiCbdl eppdTfs4df % 33/54 33/54 Sftjefo4hiCbd eppdSfdzdjoh % 9/2: 8/55 U Sfqrbdfn fodDbsa % 61/11 )N)tr+!trprfio!pddNtrpn fs!dbvtfe!ebn bhf' Dbs!Sfgb s! % 21/11 )Me-!x i ffrtr!pdbyfrtt.!dvtrpn fs!dbdtfe!ebn bhf!pora' BeejgpobrtDbsa % 2/36 )Cfs!n po6!gfs!beejypobrka v »»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»> DPN N FSDJBM!SBUFT Dpn n f sdj brtepodWbe!S bcft Tt{f 2yx I 3yx 1 4yx I 5yx;l 6yx I 7yx I j Fyusb d 3!dvcj d!zbs: % 69/33 % 21:/71 % 256/:5 % 323/:6 % 368/9: % 3:2/26 % 36/95 N 4!dvcjd!zbs: % 93174 % 255/63 % 2: 1/98 % 365/61 % 424/89 % 479/2: % 43/88 5!dvcj d!zbs: % ::/93 % 285/94 % 352/35 % 425/83 % 48:/:5 % 565/56 % 52171 7!dvcj d!zbs: % 237/56 % 34:/6: % 44:/52 % 553/67 % 658/48 % 758/31 % 69171 9!dvcjd!zbs: % 257/53 % 3:5/58 % 521/:7 % 631/85 % 764/96 % 897/:6 % 81/6: N »»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»> w O CspodWbe!Dpn gbdcps!Sbcft 'a Tt{f 2yx I 3yx 1 4yx 1 5yx;1 {ryx 1 7yx I Fyusb m 5!dvcj d!zbs: % 353/32 % % % % % % Q 7!dvcjd!zbs: % 4:9/37 % 8:7/62 %2-2:5/88 %2-6:4/12 %2-::2/37 %3-49:/64 % ::/64 9!dvcjd!zbs: % 595/55 % :79/97 %2-564/42 %2-:48/88 %3-533/31 %3-:17175 % 232/1: tD »»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»> o M r Dpn n fsdjbrtSprrtPgjSbcft �. Ebjm S .p s. LO Tt{f Uzgf Efr}v(fsz SfoGbm 1 bum E'fgptju o 31!zbs: Pqfo % 237/15 % 7/:3 % 494/11 % 611/11 N 41!zbs: Pqfo % 237/15 % 7/:3 % 568/65 % 611/11 3 51!zbs: Pqfo % 237/15 % 7/:3 % 635/19 % 611/11 »»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»> Dpn gbdfe!SpntPgjSbcft Ebjm Sbiftqfst +; Tt{f Uzgf Efrju(fsz Sfotbm i bvm E'fgptju 41!zbs: Dpn q OFHP OFHP % 5:8/25 OFHP 45!zbs: Dpn q OFHP OFHP % 661/98 OFHP O 46!zbs: Dpn q OFHP OFHP % 661/98 OFHP 51!zbs: Dpn q OFHP OFHP % 715/72 OFHP 153!zbsa I Dpn q OFHP I OFHP % 737/21 OFHP V »»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»»> , Dpn nf94brti boerpbe!SbLf % 46/11 Uxjdf!gfs!xffI !tfsnjdf-!rjnjU5!cbht!gfs!cprrfdjpo Q Dpn n f94brtSfdzdfi!Dbsa % 6/11 C pd2tUdbs+!°/4/11!gfs!beejypobrtDbsa Dp000fANj0!dbtrfst % 29/:2 gfsnpoO Wd t!pElhbrft % 2/77 gfs!rjW x Csiti !Di jggfEITf94df % 268/95 gfEli pvs!.!2!i pvs!njojn vn!di bErf .. Wptf!csiti !.!sftjefogbm % 23173 gfs!cNcjd!zbs: Dbtrfs!' !Wd cbs!Di bErf % 92/:4 2!qn f!joturrb<jpo!gff CspodWbe!EfWE7- % 86/11 BeejgpobrtPbs:bhf!Gf % 23/61 gfs!zbs: Q Packet Pg. 165 F.1.c Exhibit B ARLINGTON LANDFILL d (Leased and Operated by Republic Waste Services of TX, LTD) M City of North Richland Hills "Landfill Rate Schedule" Zo GATE RATE SCHEDULE d v (Effective February 11,20115) � <a TRASH ORIGIN 3 North lRichland(Hills I Residents O L) BILL REQUIRED(Unless presenting a voucher i VEHICLE SIZE provided by the City.) O AUTOMOBILES,STATION WAGONS,PICKUPS $10/vehicle V O rN_EE19GTFr_ $10 or p u load an or tra i er oa d PICKUP TRUCKS AND TRAILERS LESS THAN 8 FEET IN LENGTH $40/ton $40 Minimum p WITH AFTER MARKET SIDEBOARDS ATTACHED TO TRUCK OR TRAILER (Deposit Required) V PICKUPS ORA -=I IN $40/ton $40 Minimum E (Deposit Required) SEMI-TRAILERS,DUMP TRUCKS AND TRUCKS LARGER THAN PICKUPS $40/ton $40 Minimum v d (Deposit Required) IX SPECIAL ITEMS ca TARP CHARGE FOR IMPROPERLY TARPED VEHICLES-STATE REGULATION $12/Vehicle 4) AUTOMOBILE/PICKUP TIRES NO Rims $8/tire -Limit of 4 LARGE TRUCK TIRES NO RIMS $15/tire-Limit of 4 CO LARGE TRUCK TIRES with RIMS Not Accepted C AGRICULTURE TIRES NO Rims $175/tire -Limit of2 AGRICULTURE TIRES with RIMS Not Accepted Q co LIVESTOCK $10/animal o M Earth and inert materials that may be used for cover-CLEAN DIRT No Charge Lo T_ 0 SPECIAL HANDLING CHARGE rootballs,etc. $60 per load+disposal N U) 100%RECYCLING-METAL,COMPUTERS,APPLIANCES No Charge 2 BRUSH GRASS&LEAVES ONLY No Charge (Customer to de-bag on site) <a J BRUSH&UNPAINTED/UNTREATED CLEAN WOOD $5/cy $20 Minimum CITY OF North Richland Hills Residents Only(Does not apply to contractors) North lRichland(Hills residents a ire allowed two fireee visits to they Airfington ILandfill each year. I Residents urmrnust Ipirrese nt ail voucher,w1hi¢a:lh d urmrnust be obtained fined froirn they City,'taw utilize one of their fireeea visits. Residents Ipirreseair tingl Ilw.e„ads airee.restricted to ail standard Ipi¢a:llc.•ulp(bed wit � no side-boards or ail standard tiraileir,of 6 feet in le ing th or less. _ Z YNO'i IEI liRA'IIES IDEIPI .'ll"IED ABOVE AIRIE IFOIR NOliR'i 111 I I .IH11L. INIL I1111L.lNw.S IRIESIIDEIN'll"S OINIw.Y. iR u'IIES IDO IN0'1 ARPILY IFOIR C01MIMERCIAIL. .LS'1°0IMlE:lRS. m t THE FOLLOWING WASTES ARE PROHIBITED FROM DISPOSAL: x Lead Acid Batteries, Used Oil Filters,Tires, Liquids, Pesticides,CFC, PCB, Regulated Hazardous Waste W d E t v <a Q Packet Pg. 166 H.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: January 12, 2015 Subject: Announcements Presenter: Mary Peters, Public Information Officer Summary: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. General Description: Announcements - City Hall and other non-emergency city offices will be closed on Monday, January 19th. The NRH Public Library and Senior Center will also be closed. Garbage and recycling will be collected as normally scheduled. NRH2O is hosting the annual Polar Plunge on Saturday, January 24th benefiting the Special Olympics. Registration will begin at 8:30 a.m. and the event will start at 10:00 a.m. For more information, visit special olympicstexas.org or call 214-943-9981. Kudos Korner - Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: NRH Police & Fire Departments — Several citizens posted thanks and appreciation online about the Police and Fire Departments' annual Heroes and Helpers program which provides Christmas gifts to children in need in our community. "Thank you for all you have done for my kids. I will never forget," one parent said. Recommendation: N/A Packet Pg. 157