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HomeMy WebLinkAboutCC 2015-02-09 Agendas k4FItH NOKTH KICHL.F,ND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TX 76180 MONDAY, FEBRUARY 9, 2015 WORK SESSION: 6:00 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss Items from Regular City Council Meeting 2. Discuss mass notification system update. 3. Discuss rescheduling/canceling the March 9 and May 25, 2015 City Council meetings. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.087: Deliberation regarding economic development negotiations in south sector of the City. REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER BARTH A.2 PLEDGE - COUNCIL MEMBER BARTH A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Monday February 9, 2015 City Council Agenda Page 1 of 3 A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approve minutes of January 26, 2015 City Council meeting. B.2 Consider Resolution No. 2015-003, Calling the May 9, 2015 City Council Election, authorizing a joint election agreement with other Tarrant County political subdivisions and contract for election services with Tarrant County. B.3 Approve Resolution No. 2015-004, 2015 Grant from the Office of the Governor on behalf of the North Texas High Intensity Drug Trafficking Area. B.4 Consider purchase of scoreboards for park facilities from NEVCO - BuyBoard contract# 423-13 in the amount of $106,782.92. B.5 Authorize cooperative purchasing agreement with the City of Weatherford. C. PUBLIC HEARINGS C.1 ZC 2015-02, Ordinance No. 3350, Public Hearing and consideration of a request from Greg & Tina Clifton for a Zoning Change from "R-2" Single Family to "R-1- S" Special Single Family on 2.79 acres located at 7221 Eden Road. D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Consider rescheduling the March 9 and May 25, 2015 City Council meetings. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER WELCH H.1 Announcements. I. ADJOURNMENT Monday February 9, 2015 City Council Agenda Page 2 of 3 Certification I k i I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 6, 2015 at 3:00 PM. 1 4091144' _ r f h :Y 1 1 City Secretary j 1 i This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 1 for further information. 1 I i 1 1 I 1 1 1 i 1 1 i i 1 1 1 A i 4 4 1 REMOVED FROM POSTING BOARD Date: ���,0/�� I ft By:1160404 o9 W) i Monday February 9, 2015 City Council Agenda 1 Page 3 of 3 i D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Discuss Items from Regular City Council Meeting Presenter: Alicia Richardson, City Secretary Summary: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. General Description: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. Packet Pg.4 D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Discuss mass notification system update. Presenter: Billy Owens, Emergency Management Coordinator Summary: Progress update on the conversion to the new mass notification system. General Description: Conversion from Code Red to Everbridge is going well. Registration on the new system has been good and we continue to spread the word to members of our community through a variety of methods. Code Red service expired February 1st and prior to the expiration subscribers on the old system were notified to re-register. Features available to members of Council will be reviewed in the work session and descriptions of messages the community will be seeing with the new system will be shown. Packet Pg.6 D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Discuss rescheduling/canceling the March 9 and May 25, 2015 City Council meetings. Presenter: Alicia Richardson, City Secretary Summary: Council needs to consider rescheduling or canceling the March 9, 2015 Council meeting due to a conflict. In addition, the May 25 meeting falls on the Memorial Day holiday and needs to be rescheduled. General Description: There are two regularly scheduled Council meetings that conflict with individual schedules and the Memorial holiday. Staff has been made aware of the possibility that there may not be a quorum for the March 9, 2015 meeting. In previous years when there has been a similar conflict in March; Council has opted to reschedule the meeting to the first Monday in March (March 2). Staff has reviewed the development activity schedule and the Planning and Zoning department have indicated there are two items scheduled for public hearings on the March 9, 2015 City Council meeting. In light of the number departmental agenda items requiring City Council action, staff recommends to reschedule the March 9, 2015 to March 2, 2015. The second conflict is the May 25, 2015 City Council meeting, which falls on Memorial Day holiday. Staff is recommending that the May 25 regular meeting be rescheduled to coincide with the meeting to canvass the election results. In accordance with state law, the meeting to canvass the election results is set by the Mayor and shall be conducted no earlier than May 12, 2015 and no later than May 20, 2015. Staff is recommending the March 9, 2015 meeting be rescheduled to March 2, 2015 and the May 25, 2015 meeting be rescheduled to May 18, 2015. Packet Pg.6 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Section 551.087: Deliberation regarding economic development negotiations in south sector of the City. Presenter: Craig Hulse, Director of Economic Development Packet Pg.7 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Approve minutes of January 26, 2015 City Council meeting. Presenter: Alicia Richardson, City Secretary Summary: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. General Description: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. Recommendation: Approve minues of the January 26, 2015 City Council meeting. Packet Pg.8 B.t.a MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 JANUARY 26, 2015 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 26th day of January 2015 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. E Present: Oscar Trevino Mayor Rita Wright Oujesky Mayor Pro Tern ; Tito Rodriguez Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 LO David Whitson Council, Place 5 0 Scott Turnage Council, Place 6 04 Tim Welch Council, Place 7 4 Staff Members: Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager w Mike Curtis Managing Director Vickie Loftice Managing Director Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary George Staples City Attorney o Mary Peters Public Information Officer Q Craig Hulse Director of Economic Development a Kyle Spooner Director of Information Services LO Stan Tinney Fire Chief Jerry Lewandowski Purchasing Manager N Larry Koonce Finance Director Mark Mills Budget Director LO Monica Solko Assistant City Secretary N Kirk Marcum Assistant Fire Chief Kyle McAfee Assistant Fire Chief Mike Young Assistant Police Chief Rick Scott Assistant Police Chief Dave Pendley Chief Building Official a Caroline Waggoner City Engineer Clayton Comstock Senior Planner Bill Thornton Assistant Parks and Recreation Director Kenneth Garvin Public Works Superintendent January 26, 2015 Page 1 of 10 Packet Pg.9 B.1.a David Russell Engineer Associate Jeff Garner Police Lieutenant Absent: Mark Hindman City Manager Call to Order Mayor Trevino called the meeting to order at 6:00 p.m. E 1. Discuss items from regular City Council meeting. E There were no questions from Council. Mayor Trevino introduced and welcomed the new Director of Neighborhood Services Stefanie Martinez. _ U LO 2. Discuss 2014 Police Department Annual Report. o N tD N Director of Public Safety Jimmy Perdue presented the 2014 Annual Report to Council. Mr. Perdue reviewed crime report figures, violations issued, service hours of the Volunteers in Police Services (VIPS), and reviewed the accomplishments of the Police Department. Mr. Perdue informed Council that he would bring forward, at a later o meeting, a report on racial profiling. In response to Council member Welch's question, Mr. Perdue advised Council that he >_ hopes the legislature does not ban red light cameras. The City has seen a decrease in c traffic accidents since the installation of the cameras. Q CL Q Mayor Trevino asked Mr. Perdue to provide the Council with an update that includes the funds collected in 2014 from the red light cameras and analysis of the intersections that M illustrates the increase/decrease of collisions at the red light camera intersections. N 3. Discuss 2015 State Legislative Program. o LO 0 Assistant City Manager Karen Bostic provided Council with an overview of the 2015 N Legislative Program. Ms. Bostic informed Council the 84t" Legislative Session began on January 13, 2015. The deadline for filing bills is March 13, 2015 and the legislative E session will end on June 1, 2015. To date, there have been 1,513 bills filled in the legislature. Ms. Bostic outlined the City's priority legislative issues: (1) preserve cities a ability to govern their own affairs; (2) preserve local control of land use planning and zoning; (3) preserve an equal, fair and uniform property tax system; (4) preserve local revenue sources; (5) pursue sustainable funding sources for existing and alternative transportation systems; and (6) public safety. Ms. Bostic asked Council to contact staff January 26, 2015 Page 2 of 10 Packet Pg. 10 B.t.a if there is a specific bill that they would like to be tracked or a issue they would like to include in the City's Legislative Program. Council had no questions for staff. 4. Discuss Quarterly Financial Status Report. Budget Director Mark Mills reviewed the quarterly financial status report for the period ending December 31, 2014. Mr. Mills reviewed the General Fund, Park Development Fund, Crime Control District Fund and Utility Fund providing the following year to date actuals: E General Fund Amount Percentage of projected ; budget v Revenue $16,925,439 38.64% Expenditures $10,963,982 25.04% LO 0 N Park Development Fund - Amount Percentage of projected cc� Revenue budget 4 Sales Tax $1,208,150 26.57% ; Tennis Center $56,624 14.64% NRH Centre $583,909 19.99% c Other $5,727 3.45% 0 E Park Development Fund - Amount Percentage of projected E Expenditures budget Administration $548,160 20.19% Q Tennis Center $118,879 18.91% C NRH Centre $580,184 21.82% ; Other $138,231 6.85% M Crime Control District Amount Percentage of projected N Fund budget Revenue $1,265,802 26.01% o Expenditures $1,168,977 24.02% `* Utility Fund — Revenue Amount Percentage of projected budget Water $5,295,261 26.29% a Sewer $275897720 25.05% Other 1 $2447148 128.44% January 26, 2015 Page 3 of 10 Packet Pg. II B.1.a Utility Fund - Amount Percentage of projected Expenditures budget Water Services $3,345,485 22.72% Sewer Services $1,535,002 24.06% Operating $307,950 22.57% Finance $519,615 23.44% Other $1,364,780 20.50% Council had no questions for staff. EXECUTIVE SESSION E Mayor Trevino announced at 6:29 p.m. that the Council would adjourn into Executive c Session as authorized by Chapter 551, Texas Government Code, specifically Section V 551.071 consultation with city attorney to seek advice about pending or threatened litigation or a settlement offer: (1) Melissa Andrews v. City of North Richland Hills, LO Cause No. DC-15-000257; (2) City of North Richland Hills v. 7-Eleven Corporation, N Cause No. 2013-0034992-3; (3) City of North Richland Hills v. Woodcrest Marketplace, cc� et al, Cause No. 2013-000593-1; (4) City of North Richland Hills v. Windward Partners 4 VII, et al, Cause No. 2013-003362-1 and 551.087 deliberation regarding economic CU development negotiations in the south sector of the city. Executive Session began at 6:30 p.m. and concluded at 6:44 p.m. c N Mayor Trevino announced at 6:44 p.m. that Council would adjourn to the regular Council meeting. E E REGULAR COUNCIL MEETING o A. CALL TO ORDER a M LO Mayor Trevino called the meeting to order January 26, 2015 at 7:00 p.m. N ROLL CALL LO 0 0 Present: Oscar Trevino Mayor N Rita Wright Oujesky Mayor Pro Tern Tito Rodriguez Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 a Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Paulette Hartman Assistant City Manager January 26, 2015 Page 4 of 10 Packet Pg. 12 B.1.a Karen Bostic Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary George Staples City Attorney Monica Solko Assistant City Secretary Absent: Mark Hindman City Manager A.1 INVOCATION Council member Lombard gave the invocation. ; 0 U A.2 PLEDGE _ U LO Council member Lombard led the pledge of allegiance to the United States and Texas o flags. N A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 2014 UNITED WAY CAMPAIGN PRESENTATION 0 Assistant City Manager Paulette Hartman introduced Recreation Superintendent and United Way Chair Sharon Davis. r- Ms. Davis thanked employees and members of the United Way Campaign for a 0 L successful drive. The City of North Richland Hills surpassed their goal of $40,000 by C raising $53,818.55. Ms. Davis, together with Council member Welch, Assistant City Manager Paulette Hartman and the United Way committee presented a check to M Regional Director of United Way Northeast Faye Beaulieu. N AA CITIZENS PRESENTATION o LO 0 There were no requests to speak from the public. N A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. a B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVE MINUTES OF THE JANUARY 12, 2015 CITY COUNCIL MEETING. January 26, 2015 Page 5 of 10 Packet Pg. 13 B.1.a B.2 AUTHORIZE CITY MANAGER TO EXECUTE DART LICENSE AGREEMENT FOR USE OF DART RIGHT OF WAY FOR CITY UTILITIES. B.3 AUTHORIZE THE CITY MANAGER TO EXECUTE TARRANT COUNTY INTERLOCAL AGREEMENTS FOR CAPITAL IMPROVEMENT PROJECTS ST0401, ST0202 AND ST1304. B.4 CONSIDER APPROVAL OF A RESOLUTION SUPPORTING INCREASED FUNDING FOR THE TEXAS RECREATION AND PARKS LOCAL PARK GRANT PROGRAM AND THE TEXAS STATE PARK SYSTEM - RESOLUTION NO. 2015-002. B.5 AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL E SERVICES CONTRACT WITH AQUATIC DESIGN GROUP FOR THE NRH2O SLIDE TOWER REPLACEMENT PROJECT, IN THE AMOUNT OF $179,000. 0 COUNCIL MEMBER TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. COUNCIL MEMBER U LO WHITSON SECONDED THE MOTION. 0 N MOTION TO APPROVE CARRIED 7-0. N C. PUBLIC HEARINGS C.1 RP 2015-01 PUBLIC HEARING AND CONSIDERATION OF A REQUEST 0 FROM WILLIAM A. SANDLIN FOR A REPLAT OF LOT 2R1, BLOCK 1, a DAVIS-NORTH TARRANT PARKWAY ADDITION LOCATED AT 8350 DAVIS BOULEVARD. >_ APPROVED > 0 L Q Q Mayor Trevino opened the public hearing and called on Senior Planner Clayton a Comstock to present the item. M Senior Planner Clayton Comstock presented item for Council. The purpose of the ; request is to consider a replat for 14.34 acres located at the southeast corner of Davis N Boulevard and North Tarrant Parkway. The replat will establish drainage, utility and LO access easements required for the installation of infrastructure and the property o prepared for development. The city received a traffic impact analysis that indicates the `* traffic at the proposed development will require a deceleration lane on Davis Boulevard a) located at the proposed southern driveway. The proposed plat includes the right-of-way required for the deceleration lane. Mr. Comstock commented that staff recommends approval of RP 2015-01. a In response to Council member Whitson's question, Mr. Comstock informed Council the applicant will remove trees from the property, but is required to follow the Tree Preservation Ordinance, which sets out a mitigation plan for removal of trees identified January 26, 2015 Page 6 of 10 Packet Pg. 14 B.1.a in the ordinance. In addition, the applicant will be required to adhere to the city's landscape standards. Applicant William A. Sandlin, 550 Bailey Avenue, Fort Worth, TX 76107 presented request. Mr. Sandlin advised Council they are looking at a quality development that will include sit down restaurants. Council had no questions for the applicant. Mayor Trevino asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. E COUNCIL MEMBER LOMBARD MOVED TO APPROVE RP 2014-01. COUNCIL MEMBER E RODRIGUEZ SECONDED THE MOTION. 0 MOTION TO APPROVE CARRIED 7-0 V U LO D. PLANNING AND DEVELOPMENT N D.1 AP 2015-01 CONSIDERATION OF A REQUEST FROM NRH-TARRANT 04, PROPERTIES, LLC FOR AN AMENDED PLAT FOR HARMON FARMS ON ; 9.059 ACRES IN THE 7300 BLOCK OF EDEN ROAD. APPROVED c Senior Planner Clayton Comstock presented item to Council. The purpose of the request is to consider an amended plat for Harmon Farms that identifies various E drainage and utility easements. During the installation of the infrastructure, the City of North Richland Hills and Oncor Electric Delivery requested the additional easements. 0 CL The developer preferred to have a filed plat that illustrated the various easement C additions. The Planning and Zoning Commission at their January 15, 2015 meeting recommended approval with a vote of 4-0. Mr. Comstock commented that staff M recommends approval of AP 2015-01. N Applicant Mark Wood, 6617 Precinct Line Road, Suite 200, Hurst, TX presented request o and was available to answer questions from Council. LO 0 N Council had no questions for staff or the applicant. E COUNCIL MEMBER WELCH MOVED TO APPROVE AP 2015-01. COUNCIL MEMBER TURNAGE is SECONDED THE MOTION. Q MOTION TO APPROVE CARRIED 7-0 January 26, 2015 Page 7 of 10 Packet Pg. 15 B.1.a D.2 FP 2015-01 CONSIDERATION OF A REQUEST FROM PULTE HOMES OF TEXAS, L.P. FOR A FINAL PLAT OF THE RESERVE AT FOREST GLENN; BEING 74 LOTS ON 28.94 ACRES LOCATED AT THE NORTHEAST CORNER OF SMITHFIELD ROAD AND BURSEY ROAD, AND ITS ASSOCIATED WATERCOURSE MAINTENANCE AGREEMENT. APPROVED Senior Planner Clayton Comstock presented item to Council. The purpose of the request is to consider a final plat for the Reserve at Little Bear Creek. The development is located at the northeast corner of Smithfield Road and Bursey Road. The property is undeveloped and has an unimproved drainage channel that bisects the property. The unimproved drainage channel was created for the surrounding Forest Glenn subdivision. The developer is required to improve the drainage channel with a concrete ; pilot channel and retaining walls pursuant to the City Image Study. The Planning and Zoning Commission at their January 15, 2015 meeting recommended approval with a vote of 4-0. Mr. Comstock commented that staff recommends approval of FP 2015-01. LO 0 Applicant representative Marc Paquette, 5751 Kroger Drive, Suite 185, Keller, TX 04 presented request and was available to answer questions. 4 In response to Council member Welch's question, Mr. Paquette advised Council they applied for permits with the Corps of Engineers. Mr. Paquette commented that no work w would take place on the channel until they receive approval from the Corps of Engineers. COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE FP 2015-01. COUNCIL MEMBER d LOMBARD SECONDED THE MOTION. o L Q Q MOTION TO APPROVE CARRIED 7-0 Q M LO E. PUBLIC WORKS There were no items for this category. 0 LO F. GENERAL ITEMS N F.1 DISCUSS ORDINANCE NO. 3343 AND REFERENDUM PETITION. APPROVED Q City Attorney George Staples advised Council the petition filed with the city secretary seeks to invoke a City Charter provision—referendum—to repeal an ordinance that amends the city's comprehensive zoning ordinance. Mr. Staples cited four Texas Appellate Court decisions have considered the legality of utilizing the referendum to January 26, 2015 Page 8 of 10 Packet Pg. 16 B.1.a amend a zoning ordinance. The decisions unanimously hold it is not lawful and the only way to amend a zoning ordinance is the process provide by statute (Local Government Code, Title 7, Chapter 211). Mr. Staples further advised that the only action the City Council may legally take, but is not required, is to refer the matter to the Planning and Zoning Commission for their consideration. Council discussed the item and opinion provided by legal counsel. Council directed staff to (1) create a survey to gauge public opinion regarding the policy E for solar panels; (2) refer ordinance to the Planning and Zoning Commission after staff 0 receives input from the public; (3) any amendments to the ordinance will go through the — public hearing process as outlined in state law; and (4) the SUP fee shall be waived during the review process of the ordinance. 0 U G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY LO ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK N SESSION AGENDA cc� N No action was necessary as a result of Executive Session. ; H. INFORMATION AND REPORTS c H.1 ANNOUNCEMENTS E Council member Turnage made the following announcements. 0 0 L City Hall and other non-emergency city offices will be closed on Monday, January 19. a The NRH Public Library and Senior Center will also be closed. Garbage and recycling will be collected as normally scheduled. M NRH2O is hosting the annual Polar Plunge on Saturday, January 24 benefiting the , Special Olympics. Registration will begin at 8:30 a.m. and the event will start at 10:00 a.m. For more information, visit specialolympicstexas.org or call 214-943-9981. LO Kudos Korner - NRH Police & Fire Departments — Several citizens posted thanks and N appreciation online about the Police and Fire Departments' annual Heroes and Helpers program which provides Christmas gifts to children in need in our community. "Thank E you for all you have done for my kids. I will never forget," one parent said. Q January 26, 2015 Page 9 of 10 Packet Pg. 17 B.1.a I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:42 p.m. Oscar Trevino, Mayor ATTEST: E O U Alicia Richardson, City Secretary U LO T- O N tD N f� 3 f� 7 w O d r� 3 E d O L Q Q Q M LO M r tD N r O LO O N d E t V f� Q January 26, 2015 Page 10 of 10 Packet Pg. 18 r4R ,II NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Consider Resolution No. 2015-003, Calling the May 9, 2015 City Council Election, authorizing a joint election agreement with other Tarrant County political subdivisions and contract for election services with Tarrant County. Presenter: Alicia Richardson, City Secretary Summary: The City Council is required by the Texas Election Code to order the city's General Election of Officials. The approval of Resolution No. 2015-003 will order the city's Election for May 9, 2015. The Resolution also authorizes the city to hold its election jointly with other Tarrant County entities, to contract with Tarrant County to administer the joint election and establishes voting locations. General Description: The City Secretary's Office is responsible for conducting municipal elections as prescribed by the Election Code of the State of Texas and the City of North Richland Hills' City Charter. The City Charter states that the governing body of the City shall consist of a Mayor and seven (7) Council persons who shall be elected for terms of two years. All places, including the Mayor, will be elected at large. The Mayor and Council persons in Places 2, 4, and 6 shall be elected in even-numbered years and Council persons in Place 1, 3, 5 and 7 elected in odd-numbered years. Pursuant to Section 3.004 of the Texas Election Code, the governing body of a political subdivision shall order the General Election. An election may only be held on a uniform election date—second Saturday in May or the first Tuesday after the first Monday in November. The 2015 General Election will determine the positions of City Council for Places 1, 3, 5 and 7. These positions are elected for a two-year term and will expire in May 2017 or until their successors are duly elected and qualified. The filing period for the 2015 General Election began January 28, 2015 and concludes on February 27, 2015. Candidates will file their completed application with the City Secretary's Office during the business week between the hours of 8:00 a.m. and 5:00 p.m. Packet Pg. 19 i B.2 r4R ,II NO&TH KICHLAND HILLS In accordance with State law, Resolution No. 2015-003 orders the City's General Election of Officials to be held on May 9, 2015. The persons elected to the offices of Council Places 1, 3, 5 and 7 shall be for a term of two years. The proposed resolution establishes Election Day voting locations, provides for the appointment of election officials, early voting and Election Day procedures and authorizes the Mayor to execute a joint election agreement and contract for election services with Tarrant County. Early voting will begin April 27, 2015 and continue through May 5, 2015. In the event a run-off election should be needed, the Resolution also sets June 13, 2015 as the run-off date, provides for early voting days and times and allows the contract with Tarrant County to be extended to the run-off election. As in previous years, the city's election will be held jointly with other Tarrant County political entities holding an election, with the city entering into a contract with Tarrant County to administer the joint election. The contract will not be finalized until after the February 27, 2015 filing deadline when it is known which entities will be participating and holding an election. It is anticipated that the election contract will be similar to previous contracts with the county and will include the following provisions: • Tarrant County Elections Administrator will serve as the administrator of the Joint Election with each participating entity remaining responsible for decisions and actions as required by law. • Early voting will be conducted jointly with all participating entities beginning on April 27, 2015 and ending on May 5, 2015 at the locations and times established by the county. North Richland Hills voters may vote early at: Tarrant County Elections Center, 2700 Premier; Dan Echols Center, 6801 Glenview Drive; North Richland Hills Library, 9015 Grand Avenue; or at any of the other joint early voting locations. • Early voting by personal appearance will be conducted exclusively on the county's eSlate Electronic Voting System. On Election Day, voters will have a choice between the eSlate electronic voting system or a paper ballot that is scanned using Tarrant County's EScan voting system. • Ballots that contain ballot content for more than one joint participant because of overlapping territory will be arranged in the following order: Independent School District, City, Water District(s), College District and other political subdivisions. • On Election Day, North Richland Hills voters will vote at their designated polling location — Dan Echols Center, Library Community Room or the Former Bursey Road Senior Center. • The Tarrant County Elections Administrator will release unofficial cumulative totals and precinct returns of the election as precincts report to the central and remote tabulating stations and the returns are tabulated. The unofficial cumulative totals and precinct returns will be released to the joint participants, candidates, press and general public by distribution of hard copies at the central counting station (2700 Premier Street, Fort Worth) and by posting to the county packet Pg.20 B.2 r4R NO&TH KICHLAND HILLS web site. On Election night, the county will not allow the release of the results printed on the tapes produced by the voting equipment to any participating entity at any of the remote collection sites or by phone from the individual polling locations. Each participating entity will receive their election results from either the county's central counting station or county website. • Election expenses will be allocated among the participating entities according to a formula based on the average cost per Election Day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling locations will be pro-rated equally among the participants using the polling location. • The Elections Administrator will be the general custodian of the voted ballots and all records of the Joint Election. Recommendation: To approve Resolution No. 2015-003. Packet Pg.21 B.2.a RESOLUTION NO. 2015-003 WHEREAS, the City of North Richland Hills, Texas ("City") is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government code; and 2 0 WHEREAS, the City of North Richland Hills Charter provides that city elections shall be w held in accordance with laws of the State of Texas; and r_ 0 WHEREAS, Section 41.001(a) of the Texas Election Code, as amended by the 82nd LO Texas Legislature, establishes the second Saturday in May as a uniform N election date for the purposes of conducting a General Election; and WHEREAS, Section 3.004(b) of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a General Election for the purposes of electing members to the governing body; and M WHEREAS, the City will enter into joint election agreements and contracts for election o services with Tarrant County pursuant to Texas Election Code ("Code) o Sections 31.092 and 271.002. N 0 z NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF o NORTH RICHLAND HILLS, TEXAS: 0 0 Section 1: General Election Called. An election is hereby called to elect City Council Places 1, 37 5 and 7 to serve from May 2015 until May of 2017, or LO until their successors are duly elected and qualified. The election shall be held on May 9, 2015 between the hours of 7:00 a.m. until 7:00 p.m. M 0 0 PRECINCT VOTING LOCATION LO 0 N Precinct One (includes County voting precincts Library Community Room 0 3041, 3177, 3214, 3324, 3333, 3364, 3575, 9015 Grand Avenue c 3664, & 3665) North Richland Hills, TX 76180 0 d Precinct Two (includes County voting precincts Dan Echols Center 3140, 3215, 3289, 3326, 4620 & 4629) 6801 Glenview Drive North Richland Hills, Texas 76180 E Precinct Three (includes County voting Former Bursey Road Senior Center Q precincts3049, 3063, 3177, 3209, 3367, 3387, 7301 Bursey Road, North Richland Hills, 3447, 3507, 3527, & 3584) TX 76182 Packet Pg.22 B.2.a Section 2: Application for Place on Ballot. Qualified persons may file as candidates by filing with the City Secretary between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, beginning January 28, 2015, and ending February 27, 2015. Each application for a place on the ballot shall be accompanied by either a filing fee of One Hundred Fifty ($150.00) Dollars payable to the City, or, in lieu of the filing fee, a Petition seeking the candidate's name to be placed on the ballot. Such Petition must be signed by at least one hundred fifty (150) qualified voters of the City. Forms for the Petition shall be furnished to potential candidates by the City w Secretary. 0 r- 0 Section I Joint Election Agreements Approved. The Mayor is authorized to enter a into joint election agreements and contracts for election services with N Tarrant County conducted under the authority of Chapter 271 of the Election Code (the "Agreements"). The election shall be conducted pursuant to the election laws of the State of Texas. E Section 4: Early Voting. U a. Early voting by personal appearance. Early voting by personal o appearance will be held jointly with other political subdivisions in LO Tarrant County beginning on April 27, 2015 and will continue through N May 5, 2015 at the locations established by Tarrant County on the Z dates and times as follows or as may be amended by Tarrant County: c April 27 — May 1 8:00 a.m. to 5:00 p.m. c May 2 7:00 a.m. to 7:00 p.m. 0 May 3 11:00 a.m. to 4:00 p.m. May 4 - May 5 7.00 a.m. to 7.00 p.m. M The main early voting location shall be located at: o 0 LO Tarrant County Elections Center 2700 Premier Street N Fort Worth, Texas 76111 Z 0 0 North Richland Hills early voting locations also include: Dan Echols Center Former Bursey Senior Center 6801 Glenview Drive 7301 Burse Road North Richland Hills, TX 76180 North Richland Hills, TX 76182 Q b. Early voting by mail. Frank Phillips, Tarrant County Election Administrator (Elections Administrator), or his designee, is hereby designated as Early Voting Clerk for the general election. The Tarrant County Election Administrator may appoint other deputy early voting Packet Pg.23 B.2.a clerks as necessary. Applications for early voting by mail may be delivered to the Elections Administrator at the following address: Early Voting Clerk, 2700 Premier Street, Fort Worth, Texas 76111, no earlier than March 10, 2015 and not later than April 30, 2015 if delivered by mail. Early voting by mail ballots shall be mailed to the Elections Administrator at the same address. 0 All resident qualified electors of the City shall be permitted to vote at said election and, on the day of the election, such electors shall vote at w the polling place designated for the Election Precinct in which they reside. c� LO c. Early voting by Ballot Board. Early voting, both by personal N appearance and by mail, shall be canvassed by the Early Voting Ballot Board, which is hereby created. The Presiding Election Judge and Alternate Presiding Election Judge, as set forth in the Agreements, shall serve as the presiding officer and alternate presiding officers, E respectively, of the Early Voting Ballot Board. The other election officers serving at the election shall serve as the other members of the M Early Voting Ballot Board. o LO Section 5: Runoff Election. In accordance with Section 2.025 of the Texas Election N Code, in the event no candidate receives a majority of votes for an office, z there shall be a runoff election held on June 13, 2015. The polling place o on Election Day for the runoff election shall be at the same polling places as those of the original election, and the hours of voting shall be between 7:00 a.m. and 7:00 p.m. Early voting by personal appearance shall be held at the same locations set out in Section 4 hereof on each day that is LO not a Saturday, Sunday, or an official State Holiday, beginning on Monday, June 1, 2015, and continuing through Tuesday, June 9, 2015 M between the hours of 8:00 A.M. and 5:00 P.M. except June 6 and June 8- o LO 9 when voting will be between the hours of 7:00 A.M. and 7:00 P.M. and June 7 when voting will be between the hours of 11:00 A.M. and 4:00 P.M. N 0 Z Section 6: Method of Voting. Early voting by personal appearance shall be c conducted exclusively on Tarrant County's eSlate electronic voting system. On Election Day, Tarrant County voters shall have a choice between voting on the eSlate electronic voting system or by a paper ballot that is scanned at the polling place using Tarrant County's eScan voting system. All expenditures necessary for the conduct of the election, the E purchase of materials therefore, and the employment of all election officials are hereby authorized, and shall be conducted in accordance with a the Agreements and the Code. Section 7: Governing Law and Qualified Voters. The election shall be held in accordance with the Constitution of the State of Texas and the Code, and Packet Pg.24 B.2.a all resident qualified voters of the City shall be eligible to vote at the election. Section 8. Publication and Posting of Notice of Election. Notice of the election shall be given as required by Chapter 4 of the Code. Section 9. Necessary Actions. The Mayor is authorized to execute a joint election 2 agreement and contract for election services with Tarrant County whereby Tarrant County will provide all material, supplies and personnel to hold the w election contemplated hereby, including any runoff election which may be required, and will be responsible for coordinating, supervising and administering the joint election This resolution shall be construed with any LO action of the governing bodies of other Tarrant County political N subdivisions providing for the conduct of a joint election as herein contemplated. The Mayor and the City Secretary of the City, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the E Code in carrying out and conducting the election, whether or not expressly authorized herein. M LO0 0 AND IT IS SO RESOLVED. 0 N PASSED AND APPROVED on the 9t" day of February, 2015. z 0 CITY OF NORTH RICHLAND HILLS By: LO Oscar Trevino, Mayor ATTEST: M 0 0 LO 0 Alicia Richardson, City Secretary c Z 0 APPROVED AS TO FORM AND LEGALITY: c George A. Staples, City Attorney Q Packet Pg.25 B.3 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Approve Resolution No. 2015-004, 2015 Grant from the Office of the Governor on behalf of the North Texas High Intensity Drug Trafficking Area. Presenter: Jimmy Perdue, Director of Public Safety Summary: The High Intensity Drug Trafficking Area (HIDTA) program is a program authorized by federal legislation and funded through the President's Office for National Drug Control Policy. The North Texas HIDTA (NTHIDTA) is one of 28 HIDTAs across the country and is the one in which the City of North Richland Hills is located. NTHIDTA desires to start a new task force specifically to deal with gangs and has applied for a grant from the Office of the Governor to start the program. The grant funds must be disbursed to a governmental entity. The Governor's office has contacted the City of North Richland Hills about acting as the fiduciary for this grant. General Description: NTHIDTA desires to start a new task force specifically to deal with gangs and other organizations engaged in serious and violent criminal activities. To start the program, NTHIDTA has applied for a grant from the Office of the Governor. The grant funds must be disbursed to a governmental entity and requires a fiduciary to administer the funds and pay invoices generated by NTHIDTA. The Governor's office has contacted the City of North Richland Hills about acting as the fiduciary for this grant. As fiduciary, the City will receive a 5% administrative fee for such services. The police department originally received authorization to make application of the grant on behalf of the NTHIDTA, to accept funds from the Office of the Governor, and to act as a fiduciary to pay invoices generated by NTHIDTA for a new task force to deal with gangs in 2014. The Office of the Governor has asked for additional language in the resolution to document in the event of loss or misuse of the Criminal Justice Division funds, the City of North Richland Hills will assure that the funds will be returned in full to the Criminal Justice Division. Recommendation: To approve Resolution No. 2015-004. Packet Pg.26 B.3 r4 NORTH KICHLAND HILLS RESOLUTION NO. 2015-004 WHEREAS, the High Intensity Drug Trafficking Area (HIDTA) program is a program authorized by federal legislation and funded through the President's Office for National Drug Control Policy and the North Texas HIDTA (NTHIDTA) is one of 28 HIDTAs across the country and is the one in which the City of North Richland Hills is located; and, WHEREAS, HIDTA's rely on the task force concept bringing together officers from many federal agencies with the local and State police to form specific task forces designed to target a specific threat or problem; and, WHEREAS, NTHIDTA desires to start a new task force specifically to deal with gangs and has applied for a grant from the Office of the Governor to start the program which funds must be disbursed to a governmental entity and requires a fiduciary to administer the funds and pay invoices generated by NTHIDTA; and, WHEREAS, the Governor's office has contacted the City of North Richland Hills about acting as the fiduciary for this grant to receive funds and pay invoices generated by NTHIDTA and to receive a 5% administrative fee for such services. WHEREAS, The City Council of North Richland Hills finds it in the best interest of the citizens of North Richland Hills to authorize the application of the grant on behalf of the NTHIDTA and to accept the funds from the Office of the Governor and to act as a fiduciary to pay invoices generated by NTHIDTA; WHEREAS, The City Council of North Richland Hills agrees that in the event of loss or misuse of the Criminal Justice Division funds, City of North Richland Hills assures that the funds will be returned to the Criminal Justice Division in full. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS: Section 1: That Public Safety Director Jimmy Perdue is authorized to execute documents necessary for the City of North Richland Hills to apply for and receive a grant from the office of the Governor on behalf of the NTHIDTA and to pay invoices generated by NTHIDTA for a task force to deal with gangs. PASSED AND APPROVED this the 9t" day of February, 2015. CITY OF NORTH RICHLAND HILLS Packet Pg.27 B.3 r4 NO&TH KICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Director of Public Safety Packet Pg.28 B.4 r4 NO&TH &QCHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Consider purchase of scoreboards for park facilities from NEVCO - BuyBoard contract# 423-13 in the amount of$106,782.92. Presenter: Vickie Loftice, Managing Director Summary: This item is to award a contract for the fabrication and delivery of 19 scoreboards at Richfield Park, Northfield Park, Walker's Creek Park, and Cross Timbers Park. The installation of the scoreboards will be a separate contract. General Description: The approved Parks & Recreation Capital Improvement Program provides funding for the replacement of 17 baseball/softball scoreboards and 2 football/soccer scoreboards at Richfield Park, Northfield Park, Walker's Creek Park, and Cross Timbers Park. The existing 15 year old scoreboards use technology that is now considered antiquated by industry standards. The proposed contract with Nevco would supply 19 new scoreboards that use LED lighting and wireless controllers that will result in a more easily maintained and more reliable product. The purchase of the scoreboards will be made through a Local Government Purchasing Cooperative (BuyBoard) contract. The Local Government code states that purchases made through a cooperative purchasing agreement satisfies any state law that would require the City to solicit competitive bids. The BuyBoard has contracts in place for the purchase of scoreboard equipment. Nevco's BuyBoard proposal for the fabrication and delivery of the scoreboards is $106,782.92. The available budget for the supply and installation of scoreboard equipment is $123,500. Recommendation: Approve Purchase of Scoreboards For Park Facilities from NEVCO-BuyBoard # 423-13 in the Amount of$106,782.92. Packet Pg.29 B.5 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Authorize cooperative purchasing agreement with the City of Weatherford. Presenter: Jerry Lewandowski, Summary: This item is a request for Council to approve an Interlocal purchasing agreement with the City of Weatherford. General Description: The City of Weatherford is requesting to enter into an interlocal purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. The City of Weatherford is interested in purchasing from the City of North Richland Hills current contract (14-018) for Slurry Sealing. Council has authorized several of these interlocal agreements in the past and they have been mutually beneficial to North Richland Hills and the other agencies. Participation reduces the overall expense of soliciting bids and purchasing in larger quantities often lowers the cost of the goods and/or services. Each agency will place their orders and pay the vendors directly. North Richland Hills or the City of Weatherford may change or cancel the agreement with a 30-day written notice. North Richland Hills currently participates in interlocal agreements with several local governments throughout the DFW Metroplex. Recommendation: Authorize the City Manager to execute a cooperative purchasing agreement with the City of Weatherford. Packet Pg.30 6ulsegoand 9AIJEJed000 ezlaoulnd : L9C0 pa0Ja9g1B9M 10 43 1u9ua99a6d leoola91ul :1u9uau3ejjd �a v , a CITY Ox F D"n WEATHERFORI) January 29, 2015 Ms.Alicia Richardson, City Secretary City of North Richland Hills 7301 NE Loop 820 North Richland Hills TX 76180 Dear Ms. Richardson: Enclosed, please find two copies of the cooperative purchasing agreement between our cities. Please return one copy to my office upon execution by your city. This agreement was requested by Manny Palacios, our Director of Transportation & Public Works and it is my understanding that he has been in contact with your city. If I can be of assistance, please let me know. Sincerely, Malinda Nowell,TRMC City Secretary City of Weatherford 303 Palo Pinto • P.O.Box 255 • Weatherford,Texas 76086 • Phone(817) 598-4000 6uisego.ind anileaed000 eziaogln`d : LS£ pa0la9g1B9M Io 43 1u9ua99a6d ieooiaalul :luauauoelld a d COOPERATIVE PURCHASING INTERLOCAL AGREEMENT a This Cooperative Purchasing Interlocal Agreement("Agreement") is made and entered into as of the date written below between the City of Weatherford,Texas and the City of North Richland Hills,Texas. WHEREAS, both City of Weatherford and City of North Richland Hills have each determined a need for a cooperative agreement to purchase like goods and services to avoid duplicate procurement efforts and obtain the benefits of volume purchasing; and WHEREAS, City of Weatherford and City of North Richland Hills are authorized by Section 271.102 of the Local Government Code to pursue mutually beneficial and cooperative purchasing programs; NOW,THEREFORE, for and in consideration of the mutual obligations and benefits contained herein, City of Weatherford and City of North Richland Hills agree as follows: SECTION 1. The purpose of this Agreement is to enable City of Weatherford and City of North Richland Hills to purchase like goods and services and to avoid duplicate procurement efforts and obtain the benefits of volume purchasing by satisfying the provisions of Section 271.102 of the Local Government Code. SECTION 2. The parties agree that each of the parties shall respectively designate a person to act under the direction of,and on behalf of,the designating party(the"Designated Representative"). SECTION 3. At the request of the other party, a party that enters into a contract with a vendor for goods or services through competitive solicitations (the "First Purchasing Party") shall attempt to obtain the vendor's agreement to offer those goods and services to the other party (the `Second Purchasing Party") for the same price and on the same terms and conditions as have been offered to the First Purchasing Party. If the vendor so agrees, and if the Second Purchasing Party is agreeable to such terms and conditions, the Second Purchasing Party may enter into its own separate contract with the vendor for the purchase of such goods or services. The First Purchasing Party shall be responsible for any bidding_process that ma be required by a particular purchase. SECTION 4. Unless otherwise agreed between the Designated Representatives, payments for a purchase made by the Second Purchasing Party shall be paid directly to the vendor and not to the First Purchasing Party. The Second Purchasing Party shall have the responsibility of determining whether the vendor has complied with any provisions in its contract with the vendor, including but not limited to those relating to the quality of items and terms of delivery, and shall be responsible for enforcement of its contract against the vendor, including all cost of enforcement. Each party shall handle, independently of the other, its invoicing and payments related to its own purchases pursuant to the Agreement. SECTION 5. This Agreement will be subject to all applicable federal, state and local laws,ordinances,rules and regulations. SECTION 6. This Agreement may be terminated by either party, without cause or penalty, upon not less than thirty days written notice to the other party. SECTION 7. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved against the drafting party must not be employed in the interpretation of this Agreement or any amendments or exhibits hereto. RETURN ORIGINAL TO. City of Weatherforcl CHy Secretary's Office P.O.Box 255 Weatherford TX 76086 6uisegoand aAileaad000 eziaogln`d : L9C0 pa0la9g1B9M Io 43 1u9ua99a6d IeooIaalul :luauauoelld M Cq �i CV) oft" o. d SECTION 8. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision a cc of this Agreement, venue for such action shall lie in Parker County. This Agreement shall be construed in accordance with the laws of the State of Texas. SECTION 9. If any term or provision of this Agreement is held to be illegal, invalid or unenforceable, the legality, validity or enforceability of the remaining terms or provisions of this Agreement shall not be affected thereby, and in lieu of each such illegal, invalid or unenforceable term or provision, the parties shall endeavor to agree to a legal, valid or enforceable term or provision as similar as possible to the term or provision declared illegal, invalid or unenforceable. SECTION 10. Execution of this Agreement does not obligate City of North Richland Hills or City of Weatherford to make any purchase, to pay any membership fee or to otherwise or in any manner incur any cost or obligation. SECTION 11. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original,and all of which shall constitute but one and the same instrument. SECTION 12. The undersigned officers and/or agents are properly authorized to execute this Agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary actions extending such authority have been duly passed and are now in full force and effect. SECTION 13. All notices, requests, demands, and other communications which are required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given upon the delivery or receipt thereof, as the case may be, if delivered personally or sent by registered or certified mail, return receipt requested,postage prepaid,to the respective representative or his/her designee. EXECUTED this A 7 day of�� , 2015. CITY OF WEATHERFORD CITY OF NORTH RICHLAND HILLS 303 Palo Pinto Street 7301 NE Loop 820 Weatherford,Texas 76086 North Richland Hills,Texas 76180 i ity Manage 's Office- City Manager's Office rry d& City Manager Mark Hindman, City Manager City Secretary''-s Office: City Secretary's Office: 164&' Malinda Nowell, City Secretary Alicia Richardson, City Secretary Date I °� 5 Date A 12 B O FORM: CITY TTO CITY ATTORNEY Ed Zellers, Ci ttorney C.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: ZC 2015-02, Ordinance No. 3350, Public Hearing and consideration of a request from Greg & Tina Clifton for a Zoning Change from "R-2" Single Family to "R-1-S" Special Single Family on 2.79 acres located at 7221 Eden Road. Presenter: Clayton Comstock, Senior Planner Summary: Greg and Tina Clifton are requesting approval of a zoning change from "R-2" Single Family to "R-1-S" Special Single Family for their 2.79-acre property at 7221 Eden Road. This R-1-S request is being made to utilize an existing 1,600 square foot barn with one horse and one cow on the property. A new home is also being constructed on the property. General Description: EXISTING SITE CONDITIONS: A 2,390 square foot residence built in 1964 has been demolished and a new home is under construction. An accessory/barn building of approximately 1,600 square feet will remain on the property. PLATTING STATUS: The property was recently platted as Lot 2, Block 1, Bannister Estates. EXISTING ZONING: The property was recently zoned from "AG" Agricultural to "R2" residential. This new request is a result of direction from City Council to seek R-1-S zoning to bring the existing barn and proposed livestock into conformance. PROPOSED ZONING: "R-1-S" Special Single Family. The R-1-S zoning district requires a minimum of one acre in area and allows for the keeping of livestock in a residential setting. COMPREHENSIVE PLAN: The Comprehensive Plan depicts "Low Density Residential' for this area. This request is consistent with the low density category, but should be considered as a special consideration for rural zoning outside of designated rural preservation areas. SURROUNDING ZONING / LAND USE: Packet Pg.34 C.1 r4 NO&TH KICHLAND HILLS North: R-2 Single Family Residential / Low Density Residential South: AG Agricultural / Low Density Residential East: R-2 Single Family Residential / Low Density Residential West: R-2 Single Family Residential / Low Density Residential THOROUGHFARE PLAN: The property has 140 feet of frontage on Eden Road, which is classified as a "C4U" 4-lane undivided collector with 68-feet of right-of-way. Approximately 18 feet of right-of-way is being dedicated by the Final Plat to accommodate future pavement and utilities along that frontage. SPECIAL CONSIDERATION FOR RURAL ZONING: This zoning request is being brought back as a new request for R-1-S following a recent approval from Agricultural to R2 in order to allow the continued use of an existing barn with livestock. Directly north of this site is the ongoing residential subdivision of Harmon Farms. The developer has stated that originally they were considering this property and the property directly south as part of the Harmon Farms subdivision but were unable to acquire and plat the property. This request meets the Comprehensive Plan standards as low density residential use, but does not fall into recently designated areas for rural preservation (Little Ranch/Meadow and Valley/Continental). For this reason this request should be considered a special circumstance outside of generally designated rural areas as a property not likely to subdivide. AGRICULTURAL RESTRICTIONS: The R-1-S zoning does allow for livestock but is restricted in the Animal regulations to the following: Section 14-441 Enclosures "It shall be unlawful for any person to keep any horse, cow, cattle, sheep, or goats within 100 feet of another resident or occupied building . . ." Section 14-442 Number of agricultural animals in AG and R-1-S "The housing, boarding, breeding, training, harboring, or keeping of agricultural animals such as horses, cows, cattle, sheep, fowl, or goats shall be for the first acre and one for every full acre thereafter." Mr. Clifton intends only to keep one quarter horse and one char lay heifer which would be allowed as two livestock within a 2.7 acre parcel. However, as further R2 homes are constructed in the Harmon Farms subdivision the livestock will be required to be kept at least 100 feet from adjacent homes. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission held a public hearing and considered this item at their January 15, 2015 meeting and voted 4-0 to recommend approval. Recommendation: Approve Ordinance No. 3350 Packet Pg.35 C.1 r4 NORTH KICHLAND HILLS Packet Pg.36 C.1 r4 NORTH KICHLAND HILLS ORDINANCE NO. 3350 ZONING CASE ZC 2015-02 AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN AND THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS; AMENDING THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AND REZONING A 2.79 ACRE TRACT OF PROPERTY LOCATED AT 7221 EDEN ROAD FROM R2 (SINGLE FAMILY RESIDENTIAL) TO R-1-S (SPECIAL SINGLE FAMILY) ZONING; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills are hereby amended by rezoning a 2.79 acre tract of land located at 7221 Eden Road in the J. B. Edens Survey, Abstract Number 499, City of North Richland Hills, Tarrant County, Texas, more particularly described in the legal description attached hereto as Exhibit A, from R2 (Single Family Residential) to R-1-S (Special Single Family) zoning and approving the site plan as Exhibit B. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an Packet Pg.37 C.1 r4 NORTH KICHLAND HILLS amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. Section 4: This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED on this 9th day of February, 2015. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: Department Head Packet Pg.38 C.1.a C W ver I N O LO r O N U N N LO M r Q m w uIml Imimi E s c raft D S .2 > N O LO r O N U N W E F-FFTFM F� v <a Q 1�IRH ZC 2015-02 Zoning Change: R-2 to R-1 -S 7221 Eden Rd Feet Prepared by Planning 12/31/14 0 100 200 400 600 Packet Pg. 39 l i i y r 1 D, �uIj Cr Attachment: ZC 2015-02 Aerial (1352 : ZC 2015-02) `CHL,q ra NOTICE OF PUBLIC HEARINGS CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION rExf�� AND CITY COUNCIL Case Number: ZC 2015-02 Applicant: Greg & Tina Clifton N Location: 7221 Eden Rd LO 0 N You are receiving this notice because you are a property owner of record within 200 N feet of the property shown on the attached map. 04 M Purpose of Public Hearing: 0 ca A Public Hearing is being held to consider a request from Greg & Tina Clifton for a Zoning .2 Change from "R-2" Single Family to "R-1-S" Special Single Family on 2.79 acres located at o 7221 Eden Road. Z Public Hearing Schedule: o Public Hearing Dates: PLANNING AND ZONING COMMISSION c 7:00 PM THURSDAY, JANUARY 15, 2015 a N CITY COUNCIL LO 7:00 PM MONDAY, FEBRUARY 9, 2015 N U Both Meeting Locations: CITY COUNCIL CHAMBERS N 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS E Q If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department - City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427-6300 Fax (817) 427-6303 Packet Pg.41 Koonce, Rufus T & Dovee Jo W Birdville Independent School Brown, Larry D Etux Darleen White-Koonce Family Trust District Attn: Mike Seale 7101 Melissa Ct 7244 Eden Rd 6125 East Belknap NRH Tx 76182-3204 Haltom City, TX 76117 Fort Worth Tx 76182-3248 Molinets, Sarah Southerland, Kyle Etux Leisha Smith, Alan D Etux Christine 7105 Melissa Ct 7109 Melissa Ct 7113 Melissa Ct Fort Worth Tx 76182-3248 NRH Tx 76182-3248 Fort Worth Tx 76182-3248 Thompson, Nathaniel Etux A Plymale, Leroy Jr & Sharon Ann Ochandio, Roberto Etux Alicia 7112 Melissa Ct 8800 Ashcraft Dr 8804 Ashcraft Dr NRH Tx 76182-3248 Fort Worth Tx 76182-3252 NRH Tx 76182-3252 0 LO 0 N Denson, Dennis R Etux Lisa G Rodriguez, Alfred Etux Lisa D Noris, Jaime Etux Rosario N 8751 Hightower Dr 8629 Hightower Dr 8633 Hightower Dr � NRH Tx 76182-6176 NRH Tx 76182-6114 NRH Tx 76182-6114 L d Fannie Mae West, Brent W Etux Shelley Erickson, Neal W c Federal National Mortgage Asso 7804 Vineyard Ct 8632 Crestview Dr r_ 14221 Dallas Pkwy Ste 1000 0 Dallas Tx 75254-2946 NRH Tx 76182-9244 NRH Tx 76182-6109 0 CL L Q 0 Milam, Mary Ellen Calame, Laree O Olszewski, Jonathon W 0 8629 Crestview Dr 8625 Crestview Dr 8621 Crestview Dr w Fort Worth Tx 76182-6110 Fort Worth Tx 76182-6110 Fort Worth Tx 76182-6110 J N Whitlock Gladys Ann Hamilton Harry F Shue Alisha B LO Aka Gladys A Dvorak N 8624 Brookridge Dr 8628 Brookridge Dr 8620 Brookridge Dr N Fort Worth Tx 76182-6104 Fort Worth Tx 76182-6106 NRH Tx 76182-6106 .. E Bannister, W Etux E O'Daniel Nrh-Tarrant Properties LLC McKinley, David P 7223 Eden Rd 6617 Precinct Line Rd Ste 200 7201 Eden Rd a NRH Tx 76182-3205 NRH Tx 76182-4389 NRH Tx 76182-3205 Upchurch, Patricia Clifton, Greg & Tina Gebo, Joseph C Etux Laurie 7217 Eden Rd 2701 Fox Glenn Ct 7225 Eden Rd NRH Tx 76182-3205 Hurst Tx 76053-0000 NRH Tx 76182-3205 Packet Pg.42 Property Description Being tract of land out of the J. B. Edens Survey, Abstract Number 499, Tarrant County, Texas and being the same property conveyed to Greg & Tina Clifton, per the deed recorded in Clerk's document D214115566, Official Public Records, Tarrant County, Texas (OPRTCT) and being more particularly described as follows: BEGINNING at a 3/8" iron rod found on the west line of Eden Road; THENCE South 890 35' 5" West, with the north line of a tract of land conveyed to Patricia Upchurch, per the deed recorded in Clerk's document D204139778, OPRTCT, a distance of 867.36 feet to a 3/8" iron rod found on the east line of Lot 5, Block 7, Stonybrooke Addition per the plat recorded in Volume 388-157, Page 157, Plat Records, Tarrant County, Texas (PRTCT); _ N O THENCE North 00 11' 03" West, with the east line of said Stonybrooke Addition, a LO distance of 140.00 feet to a 3/8" iron rod found for the southwest corner of Lot 15, Block 1, Harmon Farms Addition, per the plat filed in D214197733, PRTCT; V N THENCE North 890 37' 41" East, with the south line of siad Harmon Farms Addition, M passing the southwest corner of Lot 1R, Block 1, Bannister Estates, per the plat recorded in Cabinet A, Slide 1564, PRTCT, at a distance of 494.12 feet, in all, a total Q distance of 870.84 feet to a 3/8" iron rod found on the west line of Eden Road; THENCE South 10 14' 45" West, with the west line of the Eden Road, a distance of w 139.61 feet to the POINT OF BEGINNING and containing a calculated area of 2.79 0 acres of land. 'n 0 N U N >_ t v <a Q L:ACases\ZC Cases(purple)A2014\ZC 2014-16 7221 Eden R&Exhibits\Eirst Submittal\Rezoning Desc_.doc 11/24/2014 2:01:10 PM Packet Pg.43 ' of � ui 0 0 r i f B Q) �7- 'p'' ✓ `�w 0 0 '\D Ln a yy .� Rl LU I f f- �� wrt tCt U (::7 i ZC 2015-02 Public Hearing and consideration of a request from Greg & Tina Clifton for a Zoning Change from "R-2" Single Family to "R-1-S" Special Single Family on 2.79 acres located at 7221 Eden Road Director of Planning and Development John Pitstick came presented ZC 2015-02 zoning change from "R-2" Single Family to "R-1-S" Special Single Family on 2.79 acres located at 7221 Eden Road. At our recommendation, the applicant requested R-2 zoning and went to City Council in December with that request. Staff was under the impression that he could keep and use the barn for the legal non-conforming use of keeping a quarter horse and a heifer. At Council's request, it is being brought back for an R-1-S zoning change. o LO 0 Applicant Greg Clifton; 2701 Fogsmen Ct; Hurst, TX came forward to present. I own the 04 property at 7221 Eden Road. I am here on request from City Council after the last N meeting to be able to change the zoning to R-1-S so I can keep the barn to a 04 conforming status. Chairman Randall Shiflet opened the Public Hearing at 07:05 P.M. S Being no further discussion, Chairman Randall Shiflet closed the Public Hearing at N 07:05 P.M. a LO MOTION TO APPROVE Mark Haynes motioned to approve ZC 2015-02. The motion was seconded by Don Bowen. The motion passed unanimously (4-0). E 0 L W 4+ Q L d V x w N O LO T_ O N U N 0 E t v <a Q Packet Pg.45 F.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Consider rescheduling the March 9 and May 25, 2015 City Council meetings. Presenter: Alicia Richardson, City Secretary Summary: The March 9, 2015 and May 25, 2015 City Council meetings are in conflict with individual schedules and the Memorial holiday, respectively. Council is being asked to either cancel or reschedule the meetings. General Description: Staff has been made aware of a conflict with the March 9, 2015 City Council meeting. Several council members will be out of town on March 9 and there may not be a quorum to conduct city business. In addition, the May 25, 2015 City Council meeting falls on Memorial Day and city offices will be closed on this holiday. In work session, staff reviewed the meeting calendar and discussed anticipated activity for the next few months. In light of the workload, staff recommends Council reschedule the March 9 meeting to March 2, 2015 and the May 25, 2015 meeting to May 18, 2015. Staff is seeking direction from Council with regards to the March 9 and May 25 City Council meetings. Recommendation: To reschedule the March 9, 2015 and May 25, 2015 City Council meetings as presented by staff. Packet Pg.46 H.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 9, 2015 Subject: Announcements. Presenter: Mary Peters, Public Information Officer Summary: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. General Description: Announcements - The City of North Richland Hills is using a new system for delivering messages about severe weather and other emergencies. Residents can register to get the emergency calls on their cell phones, by email or by text message. To sign up, visit the city's website or call 817-427-6900. New York Times bestselling author Joanne Fluke will speak at the North Richland Hills Public Library on February 26th starting at 1 p.m. She will also be signing copies of her newest book, Double Fudge Brownie Murder. For more details, visit the Library's website or call 817-427-6814. Kudos Korner - Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Larry Magee, who is a school crossing guard with our Police Department—A resident submitted a letter to the newspaper thanking Larry for the great service he provides to the community. "Not only does he ensure the safety of the children crossing the street at the school entrance, but also ensures cars stop to allow this senior citizen to safely complete her three-mile run," the letter stated. Recommendation: N/A Packet Pg.47