Loading...
HomeMy WebLinkAboutCC 2000-02-28 Minutes Present: Absent: MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 28, 2000 - 5:00 P.M. Charles Scoma JoAnn Johnson Lyle E. Welch Russell Mitchell Don Phifer Matt Milano, Ph.D. r. Oscar Trevino, Jr. Larry Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire Greg Dickens Larry Koonce Marcy Ratcliff Andy Jones Jim Browne Vicki Loftice Bill Thornton Mike Curtis Paulette Hartman Mayor Mayor Pro Tem Councilman Councilman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director Community Services City Secretary Assistant City Secretary Attorney Public Works Director Finance Director Director of Planning Fire Chief Director of Parks & Recreation Assistant Parks Director Assistant Parks Director Assistant Public Works Director Adm. Asst. to City Manager Frank Metts, Jr. Councilman ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 5:00 p.m. DISCUSS ITEMS There were no items discussed. FROM REGULAR FEBRUARY 28 AGENDA IR 2000-033 The purpose of the bond rating trip was discussed. Larrv K./Larrv C. DISCUSS 2000 The Council was advised that the rating meetings BOND SALE would be on April 17 and 18 and that those Council members desiring to participate would need to be in New York on or before April 16. The Council reviewed the schedule of Council members who had City Council Minutes February 28, 2000 Page 2 ITEM DISCUSSION ASSIGNMENT attended past rating meetings and discussed who would like to go on this bond rating trip. The Council was advised that Councilman Metts would like to attend. Councilman Mitchell expressed his desire to attend the meetings and Councilman Trevino advised that he would like to be considered as an alternate if for some reason Councilmen Metts or Mitchell needed to cancel. Those who expressed interest were requested to check their schedules, and advise the City Manager of their availability as soon as possible. IR 2000-030 Mr. Dan Quinto gave an overview of the Town Larry C.lSteve N. DISCUSSION OF Center project and the status of the development. DEVELOPER Staff reviewed the highlights of the proposed AGREEMENT WITH agreement and areas of the agreement in which NRH TOWN details were still being addressed. There were CENTER several issues and concerns raised by the Council. The Council agreed that they would either submit their comments and concerns to the City Manager or would meet with the City Manager individually. The City Manager will then compile all of the comments into a written document to be forwarded to the Council. ADJOURNMENT Mayor Scoma announced at 5:49 p.m. that the meeting would adjourn to Executive Session for consultation with the Attorney (Roseberry & Reed vs. City) as authorized by Section 551.071 of the Local Government Code. t~ ATTEST: c;?aiZ(¿¡¡'~~ Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 28, 2000 - 6:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order February 28, 2000 at 6:02 p.m. ROLL CALL Present: Charles Scoma JoAnn Johnson Lyle E. Welch Russell Mitchell Don Phifer Matt Milano T. Oscar Trevino, Jr. Absent: Frank Metts, Jr. Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire Mayor Mayor Pro Tem Councilman Councilman Councilman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney 2. INVOCA TION Fort Worth Christian School student Preston Hagin gave the invocation. 3. PLEDGE OF ALLEGIANCE Fort Worth Christian School student Amanda Clark led the pledge. 4. SPECIAL PRESENTATIONS A.) PROCLAMATION - NATIONAL RED CROSS MONTH City Council Minutes February 28, 2000 Page 2 Mayor Scoma presented Ms. Dawn Eischen with a proclamation, proclaiming February as National Red Cross Month. B.) REQUEST FOR OL YMPICSITEAM TRIAL VOLUNTEERS Mayor Scoma introduced Kate Kettles, Dallas 2012 Volunteer Coordinator. Ms. Kettles gave a brief presentation on the three Olympic Trials that are to be held in the next five months in our area. She appealed to the public to participate as volunteers in the Olympic Trials. C.) TRAPS PROMOTIONAL AWARD The City of North Richland Hills Parks & Recreation Department was selected to receive the statewide "Promotional Award" by the Texas Reception and Park Society. This award honors outstanding efforts of a park and recreation department. The award, which is presented to only one park and recreation department for the state of Texas, was presented to Jim Browne at the TRAPS Annual Institute and Trade Show in February. D.) SPECIAL PRESENTATION - CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE COMPREHENSIVE FINANCIAL REPORT ENDING SEPTEMBER 30, 1998 Mr. Charles Cox, President of the Government Finance Officers Association of Texas, presented the Certificate of Achievement to Mr. Larry Koonce. The City has received the Certificate of Achievement for the last 16 consecutive years. Mr. Koonce recognized Jackie Theriot, Accounting Manager, Phyllis O'Neal and Pamela Knapp for their professional efforts, which made it possible for the City to receive this prestigious award. E.) PRESENTATION OF THE 1998-99 AUDITED FINANCIAL REPORT Mr. Larry Koonce, Finance Director, in conjunction with Mr. Bill Hanley, KPMG Peat Marwick, presented the results of the 1998-99 Annual Financial Report. Mayor Pro Tem Johnson moved, seconded by Councilman Milano to accept the 1998-99 Audited Financial Report. Motion to approve carried 6-0. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA City Council Minutes February 28, 2000 Page 3 Councilman Trevino removed 6E, and Mayor Scoma removed 6G. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING FEBRUARY 14, 2000 B. MINUTES OF THE COUNCIL MEETING FEBRUARY 14, 2000 C. GN 2000-15 - SET SALARY FOR MUNICIPAL COURT JUDGE - RESOLUTION NO. 2000-05 D. GN 2000-17 - CANCELLATION OF MARCH 13 CITY COUNCIL MEETING E. REMOVED F. PU 2000-07 - AWARD OF BID TO IRRICON FOR SPRING TREE PLANTING AT VARIOUS PARK SITES - RESOLUTION NO. 2000-16 G. REMOVED H. PU 2000-09 - AUTHORIZE PURCHASE OF MOBILE VIDEO/RECORDER CAMERAS FROM KUSTOM SIGNAL IN THE AMOUNT OF $35,930 I. PU 2000-10 - AWARD BID FOR MOTORCYCLES TO KAWASAKI CITY IN THE AMOUNT OF $27,657 J. PU 2000- 11 - AUTHORIZE EMERGENCY PURCHASE OF VEHICLE FROM HUDIBURG CHEVROLET IN THE AMOUNT OF $19,375 K. PU 2000-12 -AWARD BID FOR DIRECTIONAL BORING MACHINE TO VERMEER EQUIPMENT OF TEXAS IN THE AMOUNT OF $100,725 L. PU 2000-13 - AUTHORIZE CONTRACT EXTENSION FOR UNIFORM CLEANING SERVICES WITH DOVE CLEANERS - RESOLUTION NO. 2000-08 Councilman Trevino moved to approve the remaining items on consent. Councilman Mitchell seconded the motion. Motion to approve carried 6-0. City Council Minutes February 28, 2000 Page 4 6E. GN 2000-22 - AUTHORIZATION FOR EMINENT DOMAIN - RESOLUTION NO. 2000-15 APPROVED Councilman Trevino abstained from discussion and vote. Mayor Pro Tem Johnson moved, seconded by Councilman Mitchell to approve GN 2000-22, Resolution No. 2000-15. Motion to approve carried 5-0, with Councilman Trevino abstaining. 6G. PU 2000-08 - AWARD OF BID TO DEAN CONSTRUCTION FOR CONSTRUCTION OF THORNBRIDGE PARK - RESOLUTION NO. 2000-18 APPROVED Mr. Jim Browne, Parks and Recreation Director summarized the request. Councilman Mitchell moved, seconded by Councilman Trevino to approve PU 2000-08, Resolution No. 2000-18. Motion to approve carried 6-0. 7. LRC 2000-01 - PUBLIC HEARING TO CONSIDER THE REQUEST OF ROBERT LEEPER FOR A VARIANCE TO THE LANDSCAPE REGULATIONS TO ALLOW A FIVE-FOOT LANDSCAPE BUFFER FROM RESIDENTIAL PROPERTY WHERE A 15- FOOT BUFFER IS REQUIRED, ON LOT 3R, BLOCK 1, NORTH PARK PLAZA ADDITION. (PROPERTY LOCATED AT 6500 RUFE SNOW DRIVE) APPROVED Mr. Leeper, representing Dr. Robert Montoya, summarized applicant's request. Ms. Marcy Ratlciff, Director of Planning, summarized LRC 2000-01. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. City Council Minutes February 28, 2000 Page 5 Councilman Mitchell moved, seconded by Councilman Phifer to approve LRC 2000-01. Motion to approve carried 6-0. 8. PZ 99-46 - PUBLIC HEARING TO CONSIDER THE REQUEST OF THE VINCENT ASSOCIATION + ARCHITECTS FOR U.S. RESTAURANT PROPERTIES, INC., FOR A SPECIAL USE PERMIT FOR A CONVENIENCE STORE WITH A CAR WASH IN A C1-COMMERCIAL DISTRICT. (PROPERTY LOCATED AT 8612 DAVIS BOULEVARD AT THE SOUTHEAST CORNER OF PRECINCT LINE ROAD ON PROPOSED LOT 1, BLOCK 1, VISTA ADDITION) - ORDINANCE NO. 2459 APPROVED Mr. Richard Gaitwood, representing Vincent Architects, summarized applicant's request. Ms. Marcy Ratcliff addressed request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Councilman Mitchell asked Mr. Gaitwood if applicant would be willing to build up landscape berm. Mr. Greg Dickens advised Council that applicant would need State's approval to build up landscape berm as the berm would occupy TXDOT right-of-way. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Mitchell moved to approve PZ 99-46, Ordinance No. 2459 with the provision that berms be added for landscaping. Councilman Phifer seconded the motion. Motion to approve carried 6-0. 9. PS 99-44 - REQUEST OF LEGO CUSTOM HOME FOR AN AMENDED PLAT OF LOTS 16R & 17R, BLOCK 10,OAK HILLS ADDITION. (PROPERTY LOCATED AT 7216 & 7220 SPRING OAK DRIVE) - (POSTPONED AT 2/14/00 CITY COUNCIL MEETING) APPROVED City Council Minutes February 28, 2000 Page 6 Mr. Don Pebbles, applicant, summarized his request. Ms. Marcy Ratcliff addressed request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Pro Tem Johnson moved, seconded by Councilman Milano to approve PS 99-44. Motion to approve carried 6-0. 10. SRC 2000-04 - PUBLIC HEARING TO CONSIDER REQUEST OF SCOTT TURNAGE FOR A VARIANCE FROM THE SIGN REGUAL TIONS, ORDINANCE NO. 2374, SECTION 13, TO VARY FROM THE ON-RESIDENTIAL MONUMENT SIGN REQUIREMENTS. THE PROPERTY IS KNOWN AS BLOCK 25, SNOW HEIGHTS ADDITION IN AN R2-SINGLE FAMILY DISTINCT. THE PROPERTY IS LOCATED AT 4801 VANCE ROAD (SNOW HEIGHTS ELEMENTARY SCHOOL) APPROVED Ms. Cindy Seale, PTA President - Snow Height Elementary, summarized request asking for the application fee to be waived and the following variances: · 100% variance of Section 2.C.2 - Construction Standards · 100% variance of Section 13.A.3.a.4 - Monument Signs-General · 6 inch variance of Section 12.A.3.c.3.a. - Non-Residential Monument Sign Maximum Height --For a sign located in an area less than 10 feet from the property line the maximum height is 7 feet. Ms. Seale advised Council that the PT A has been working toward replacement of the existing pole sign for 4 years. Ms. Ratcliff addressed request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Trevino moved to approve SRC 2000-04 with requested variances and waiver of the application fee with the provision that the pedestal of the sign be comprised of stone or brick by the end of the next school year (May 2001). Mayor Pro Tem Johnson seconded the motion. City Council Minutes February 28, 2000 Page 7 Mayor Scoma advised Council that he and the City Manager discussed the waiver of fees, and felt the City should not set a precedent of waiving fees. Councilman Trevino restated his motion with the exclusion of waiving the application fee. Mayor Pro Tem Johnson seconded the amendment. Motion to approve carried 6-0. 11. GN 2000-16 - RECONSIDER ACTION ON PZ 99-27 - ORDINANCE NO. 2450, CONCERNING REQUEST OF RACE TRAC PETROLEUM, INC. FOR A SPECIAL USE PERMIT TO ALLOW A CONVENIENCE STORE WITH GASOLINE SALES ON PROPERTY ZONED C1 COMMERCIAL WITHIN 200 FEET OF RESIDENTIAL PROPERTY. THE SUBJECT PARCEL IS PROPOSED LOT 6, BLOCK 2, WALKER BRANCH ADDITION (LOCATED IN THE 8700 BLOCK OF GRAPEVINE HIGHWAY) (DENIED AT THE FEBRUARY 14 COUNCIL MEETING) APPROVED Mayor Pro Tem Johnson asked Council to reconsider action on PZ 99-27. She advised Council that she made an incorrect vote; when this request was brought before Council on February 14, 2000 there were four requests associated with this special use permit. She did not intend to vote against the special use permit. She planned to vote against the applicant's request for replat. Immediately upon voting, she asked staff to have this item placed on the next Council meeting for reconsideration. Mayor Pro Tem Johnson moved, seconded by Councilman Phifer to reconsider PZ 99- 27 at the March 27 Council meeting. Motion to reconsider carried 4-2; with Councilmen Mitchell, Phifer, Milano and Mayor Pro Tem Johnson voting for and Councilmen Welch and Trevino voting against. 12. GN 2000-18 - PUBLIC HEARING FOR THE 26TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM NO ACTION REQUIRED Mr. Cunningham summarized GN 2000-18, stating that the proposed amount of dollars for the coming year (26th development block grant year) is estimated at $292,800. Staff is recommending that Council consider reconstruction of Susan Lee Lane from Loop 820 to Lola for this allocation. It will take two years of allocation to completely fund the Susan Lee project. The projected cost for Susan Lee is $673,000, which was based on City Council Minutes February 28, 2000 Page 8 an estimate for the 1994 Bond Election, at which time it was based on 6-inch asphalt. If a greater amount of asphalt were desired then the city would need additional monies. Staff is recommending Council to approve reconstruction of Susan Lee Lane from the service road at Loop 820 to Lola Drive at a cost of $673,000. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. 13. GN 2000-19 - 26TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - RESOLUTION NO. 2000-11 APPROVED Councilman Mitchell moved, seconded by Mayor Pro Tem Johnson to approve Resolution No. 2000-11 outlining the 26th year CDBG program. Councilman Trevino asked for clarification of the 6 inch thickness of asphalt versus the 8 inch thickness. Mr. Cunningham advised Council that the $673,000, which was identified and estimated, included our old standards - 6 inches of asphalt. Our new standard is 8 inches or concrete. Additional funds will be needed if Council should elect to go to the eight inches. A suggestion of staff would be to bid 6 inches with an alternate bid with 8 inches. Council at that time can determine if they want to spend the additional dollars. Councilman Trevino believes that the city is not taking into consideration the life-cycle cost of the roadway and maintenance cost in the future. He believes the best bet would be to spend the money now and have a better road, then encounter problems later. Councilman Mitchell amended his motion to include the additional $54,000 in order to bid out at the estimated cost for concrete or 8 inches of asphalt. Mayor Pro Tem Johnson seconded the amendment. Motion to approve carried 6-0. 14. GN 2000-20 - AN ORDINANCE PRESCRIBING MINIMUM QUALIFICATIONS FOR OPERATION OF A LIMOUSINE SERVICE; REQUIRING A PERMIT FOR ALL VEHICLES OWNED AND OPERATED BY A LIMOUSINE BUSINESS; AND REQUIRING REGISTRATION OF LIMOUSINE DRIVERS - ORDINANCE NO. 2458 APPROVED City Council Minutes February 28, 2000 Page 9 Mr. Cunningham summarized request outlining the ordinance and application. Councilman Phifer is concerned with the liability limits. He believes that they are too low. Councilman Mitchell said that a commercial vehicle has a minimum of 300,000 for combined single limits. Mayor Scoma believes if the Council establishes a minimum, it is the responsibility of the operator/owner to attain more insurance or stand out for the greater risk. Mayor Scoma asked City Attorney Rex McEntire if the limits set by the Council put the city at any exposure. Mr. McEntire advised Council that the city has no liability, but at today's dollar it is a low figure ($50,000) for a commercial car that will carry at least 5 to 6 people. He suggested 100/300/100. Councilman Phifer moved to approve GN 2000-20, Ordinance No. 2458 with a provision that the insurance be 100/300/100 minimums. Mayor Pro Tem Johnson seconded the motion. Motion to approve carried 6-0. 15. GN 2000-21 - CONSIDER ACTION OF TXU ELECTRIC COMPANY REVISED RATE SCHEDULE - RESOLUTION NO. 2000-14 APPROVED Mr. Greg Vick, Managing Director of Community Services, summarized GN 2000-21 advising Council to suspend the request for 90 days. Mayor Pro Tem Johnson moved, to approve GN 2000-21, Resolution No. 2000-14 suspending the request for 90 days and allowing staff to either investigate the matter in house or join the city coalition. Councilman Mitchell seconded the motion. Motion to approve carried 6-0. 16. GN 2000-23 - RECONSIDER ACTION ON PZ 99-36 - ORDINANCE NO. 2455, CONCERNING AMENDING ZONING ORDINANCE NO. 1874 TO ADD ARTICLE 12, NEIGHBORHOOD PARKLAND DEDICATION REQUIREMENTS APPROVED City Council Minutes February 28, 2000 Page 10 Councilman Mitchell asked Council to reconsider action on PZ 99-36 stating he believes with minor adjustments to the wording of the requirements, the ordinance would be more amenable to the desires of the Council. Councilman Mitchell moved to reconsider action on PZ 99-36 at the March 27 City Council Meeting. Councilman Trevino seconded the motion. Motion to approve carried 5-1; with Councilmen Welch, Mitchell, Milano, Trevino and Mayor Pro Tem Johnson voting for and Councilman Phifer voting against. 17. PU 2000-06 - SELECTION OF DR PEPPER BOTTLING COMPANY AS BEVERAGE COMPANY FOR THE PARKS AND RECREATION SYSTEM - RESOLUTION NO. 2000-17 APPROVED Mr. Jim Browne, Director of Parks & Recreation summarized PU 2000-06. Councilman Milano moved, seconded by Councilman Phifer to approve PU 2000-06, Resolution No. 2000-17. Motion to approve carried 6-0. 18. PW 2000-09 - REVIEW OF THE GOLF COURSE MASTER PLAN AND APPROVE AGREEMENT IN AN AMOUNT NOT TO EXCEED $73,900 FOR ENGINEERING SERVICES WITH DUNAWAY ASSOCIATES, INC. FOR IRON HORSE GOLF COURSE DRAINAGE/EROSION IMPROVEMENTS - RESOLUTION NO. 2000-12 APPROVED Mr. Mike Curtis outlined the Golf Course Master Plan. Councilman Trevino moved, seconded by Councilman Mitchell to approve PW 2000-09, Resolution No. 2000-12. Motion to approve carried 6-0. 19. A. CITIZENS PRESENTATION Mr. Bob Miller, business owner (Alta Mere Window Tinting & Auto Alarms), not in favor of the new portable sign regulations. He would like the ordinance reconsidered. City Council Minutes February 28, 2000 Page 11 Ms. Elaine Robertson, business owner (Busy B Bakery), she would like to see the sign ordinance reconsidered. Ms. Barbara Morrow, business owner (Jubilation Restaurant & Club), would like to have an opportunity to have a portable sign more than once a year. Ms. Patricia Austin, business owner (Hale & Hardy Health Food Store), would like to see Council reconsider the sign ordinance, as it is a necessity for new small and new businesses. B. INFORMATION AND REPORTS Winter Break Camp is currently under way at the Recreation Center. If interested, you can call 427-6600. On March 7, North Richland Hills will host the Channel 8 Family First Event. Events will be held at the Birdville High School, Iron Horse Golf Course, and the Blue Line Ice Complex throughout the day to spotlight the city and BISD. The city is currently seeking nominations for the North Richland Hills Volunteer of the Year. If you have any questions, you can call Paulette Hartman at 427-6015. 16. ADJOURNMENT Mayor Scoma adjourned the meeting at 8:20 . !¿~ Charles Scoma - M ATTEST: r<;&¿4Ió(d /J¿~ "- Patricia Hutson - City Secretary MINUTES OF THE JOINT WORK SESSION WITH THE CITY COUNCIL AND PLANNING & ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 28, 2000 - 8:00 P.M. CALL TO ORDER Mayor Scoma called the joint work session to order on February 28,2000 at 8:27 p.m. Present: City Council: Charles Scoma JoAnn Johnson Lyle E. Welch Russell Mitchell Don Phifer Matt Milano 1. Oscar Trevino, Jr. ROLL CALL Mayor Mayor Pro Tem Council Member Council Member Council Member Council Member Council Member Planning & Zoning Commission: Don Bowen Chair Ron Lueck Commission Member Doug Blue Commission Member Ted Nehring Commission Member Timothy Welch, P.E. Commission Member James Laubacher Commission Member Joe Tolbert Commission Member Richard Davis Commission Member Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Paulette Hartman Marcy Ratcliff Greg Dickens Absent: Frank Metts, Jr. City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant to City Manager Director of Planning Public Works Director Council Member City Council Work Session Minutes February 28, 2000 Page 2 DISCUSS THE UPDATE OF THE COMPREHENSIVE LAND USE PLAN Mr. Pete Smith, Attorney with Nichols, Jackson, Dillard, Hager & Smith, briefed the Council on vested rights and reviewed the legal aspects of the land use law as it relates to platting, zoning, and site plans. He reviewed how the provisions of Chapter 245 of the Texas Local Government Code will affect development regulations for new development projects, projects in progress and dormant projects and the need to establish expiration dates for permits. He offered recommendations that the Council should consider - 1) establish by ordinance, rules or regulations expiration dates for dormant projects; 2) development regulations which do not contain expiration dates should be amended so that future permits will have expiration dates; 3) amend regulations to specify the effect of an approval and subsequent approvals; 4) provide procedures for extension and reinstatement of projects; 5) establish criteria to determine if an amendment is a continuation of a permit or a new permit; 6) define the differences between minor and major amendments and clearly state that major amendments are new projects; 7) establish when a project is complete; 8) make submittal of preliminary plans voluntary to avoid triggering Chapter 245; 8) new regulations should be included within ordinance that is exempted from Chapter 245, i.e., Zoning; 9) require the landowner or developer to specify the applicable regulations for development of a project and provide a basis for the conclusion. Mr. Dan Sefko, Dunkin, Sefko & Associates, presented an overview of the process to update the Comprehensive Plan. The Council was advised that the Planning & Zoning Commission had decided to break the City into four areas and to address one area each month. The Planning and Zoning Commission will be identifying in each of the four areas those areas that need to be addressed and reviewed. Their goal for the completion date of this process is June. There was discussion on the need to hold town hall meetings for public input. It was agreed that because of the 60-day requirement for the Council to act upon the Plan after submission by the Planning & Zoning Commission that the town hall meetings needed to be held by the Planning & Zoning Commission before the draft document is submitted to Council. Comments made by the Council for the Planning and Zoning Commission to consider were: 1) how to address land use along Davis Boulevard, Precinct Line Road, the Cottonbelt Line, etc.; 2) the need to separate zoning such as commercial and office into several categories to allow for different intensities; 3) the feasibility of designating the Smithfield area as a historical district and whether it should be connected to the Town Center; and 4) consider commercial and residential redevelopment zones within the City and how to redevelop and revitalize these areas. The Planning and Zoning Commission advised their plans were to review the Comprehensive Land Use Plan first and then review the Thoroughfare Plan. The Council indicated that they would also like for the Planning & Zoning Commission to submit their recommendations for the Thoroughfare Plan to the Council by June. The Planning and Zoning Commission will forward to the Council through Staff the preliminary drafts as they complete each section of the City, along with the minutes of their meetings. City Council Work Session Minutes February 28, 2000 Page 3 ADJOURNMENT Mayor Scoma adjourned the work session at 10:24 p.m. C iCML L--- Charles Scoma - wfayor ATTEST: a-t2I;V~~ Patricia Hutson - City Secretary