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Home My WebLink AboutCC 2000-06-12 Minutes Present: Absent: MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - JUNE 12,2000 - 5:45 P.M. Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson Don Phifer 1. Oscar Trevino, Jr. Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Paulette Hartman Rex McEntire Greg Dickens Larry Koonce John Pitstick Jenny Kratz Melani Fragge Mike Curtis Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director Community Services City Secretary Assistant City Secretary Adm. Asst. to City Manager Attorney Public Works Director Finance Director Director of Development Public Information Director Human Resources Director Assistant Public Works Director Joe D. Tolbert Councilman ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 5:46 p.m. DISCUSS ITEMS Agenda Item 12 - GN 2000-062 - In response to LARRY C. FROM REGULAR several concerns from the Council on the need for JUNE 12,2000 safeguards to prevent abuse, Staff advised that a CITY COUNCIL Management Policy would be enacted to regulate AGENDA benefits for part-time employees to ensure that there would be no abuse. Further regulations will also be provided through the budget. The Management Policy will provide the flexibility needed to work part- time employees the hours needed while at the same time prevent abuse. Staff advised the intent for part time would be 20 to 30 hours per week and not to consistently work someone beyond 30 hours per week. · ' . ~ .' ""'--'.'---"~-'~"'-----"-~"'~-~.~--'-'- Pre Council Minutes June 12, 2000 Page 2 ITEM DISCUSSION ASSIGNMENT Agenda Item No. 6e- PU 2000-30 - Staff was asked NAN for a list of the bidders. Staff advised that a complete list was attached to the cover sheet. Agenda Item No.1 0 - GN 2000-60 - Councilman STEVE N. / GREG D. Mitchell questioned Item #4 on the cover sheet - whether the property owner must pay the city before the construction begins. Staff advised that would apply to new sidewalks and not replacement sidewalks. Councilman Mitchell expressed concern with sidewalks being constructed by a City contractor and if the sidewalks did not hold up, whose responsibility it would be to replace bad sidewalks. Staff advised that it would be the property owners responsibility, which is also the current sidewalk policy being followed today. Councilman Mitchell questioned whether there was a time period contractors would be responsible for workmanship. Staff advised if the project were bid, there would normally be a two-year or 20 percent maintenance bond. Staff explained that the formal bid process would add costs to the project because of engineering and contract documents. These costs would be passed on to the property owner. Most likely sidewalk projects would be done by a city contractor and there would probably be a 12-month maintenance period. Property owners replacing sidewalks themselves will be able to use a contractor of their choice. This item was discussed further during the regular Council meeting. During the regular Council meeting, the Council voted to table the item and for staff to clarify some of the wording and bring back to the Council for further consideration. IR 2000-077 Council was advised that the Mayor would be unable NAN DISCUSS to attend the July 24 Council meeting. Council was POSSIBLE asked if they would like to consider changing the CHANGE OF second meeting from July 24 to July 31. The SECOND COUNCIL consensus of the Council was to not change the July MEETING IN JULY 24 meeting. Mayor Pro Tem Welch will conduct the meeting or if in the event he is unable to do so, Council will elect a Chair according to the Council Rules of Procedure. Pre Council Minutes June 12, 2000 Page 3 ITEM DISCUSSION ASSIGNMENT IR 2000-81 Staff reviewed the results of C2 Consulting's study of GREG V. DISCUSS Charter's rates. Council direction was requested RESUL TS OF and consensus reached was as follows: CHARTER RATE REVIEW 1) Council agreed to address the basic rate charge and the installation and equipment charges in separate ordinances. 2) Council agreed to adopt the installation and equipment rates as recommended by the consultant. 3) The refund and basic rate issues will be discussed at a later date. City Manager Staff will be meeting with Charter and receiving more information. Staff will bring a report to the Council after their meeting with Charter. IR 2000-082 Mr. Shiflet explained that this item is a follow-up to DISCUSS CITIZEN an item brought before the Council on April 10 and INVOLVEMENT/ April 29. The direction from the Council at these LEADERSHIP meetings was for Staff to bring two or three options WORKSHOP to the Council to consider for citizen involvement. Staff presented four options for Council to consider: 1) Leadership NRH - full blown annual citizen involvement/leadership program similar to City of Allen and Northeast Chamber with focus on entire community, not just city government. 2) Less Formal Leadership Program - Grapevine model - Modified approach from above, primarily focusing on city government (2 - 3 hours per month for 3-4 months learning about city government, departments, etc; 15 - 20 citizens; city operations). 3) Annual Session - "Short Course" - Modification of 1 & 2 above with focus on city government and citizen boards (2 sessions of 2 hours each to provide information and answer questions about roles, responsibilities of Mayor, Council and staff; a discussion devoted to citizen boards and commissions - types, etc., selection process for boards and commissions; about 50 maximum Pre Council Minutes June 12, 2000 Page 4 ITEM DISCUSSION ASSIGNMENT attendance). 4) Town Hall Meeting/Round Tables - One, two (2) hour meeting with overview of city government, roles and responsibilities, how to get involved, then break up into 4 - 5 tables of boards and commissions for questions and answers. (Could provide for large group - 100 or so; very general information, not too much focus on leadership, just involvement). Mr. Shiflet called to the Council's attention the estimated timeline attached to the IR. (Program Development 4 - 8 weeks for staff preparation, depending on option selected. Publicity - 4 weeks minimum - printing and distribution of informational brochures. Distribution method will impact timeline. Selection/Size - 2 weeks minimum - formal process to review applications and determine makeup of participants. Notification - 2 weeks minimum - contact all participants and notify them of selection to the program and beginning date. Mr. Shiflet advised that should Council desire to move forward with a program, the earliest the program could begin would be sometime during the Fall. The Council discussed the different options presented. Concerns expressed included 1) the amount of staff support time that would be required; 2) a need to budget funds to support a program of this type; 3) expectations from the citizens that they will automatically be placed on a board or commission after completing the program - some Council Members indicated that they preferred not to appoint from a pool of applicants. Councilwoman Johnson advised that should Council desire to go forward with the program, that it not be advertised as doing something for boards and commissions. The purpose would be to educate citizens on how the city operates. A majority of the Council expressed a desire to implement Option NO.3. The Mayor expressed to the Council that he felt the program should be a two or three month program with one or two sessions per month. The Council discussed the time commitment they felt the program should take. LARRY C. The consensus of the Council was to proceed with Option NO.3 as presented in the IR, that it would Pre Council Minutes June 12, 2000 Page 5 ITEM DISCUSSION ASSIGNMENT only be two (2) hour sessions, and the City Manager was directed to prepare a program and curriculum for two (2) hour sessions. I R 2000-078 Mayor Scoma reported to the Council that this was NAN DISCUSS FORUM an initiative presented at the U.S. Mayors' REGARDING Conference. The initiative is a national effort to "COMMITMENT TO focus on programs currently in existence to enhance CHILDREN" and meet the needs of children and to promote responsible fatherhood in families where there is not a full family unit. He advised that he presented this information to the Tarrant County Mayors' Council and that Mayor Barr and Mayor Odom have indicated they will support a Tarrant County initiative. A meeting is planned for June 29 with community providers in the County and other cities for the purpose of discussing putting a forum together for Tarrant County. I R 2000-080 The City Manager advised the Council had been LARRY C. DISCUSS invited to attend Trinity Railway's "Whistle Stop Tour" ATTENDING on June 26. This tour conflicts with the regular City TRINITY RAILWAY Council meeting. If the Council would like to EXPRESS TRAIN participate in the "Whistle Stop Tour", Trinity Railway RIDE - JUNE 26, has agreed to let Council off at the Bell/Hurst Plant. 4:30 P.M. TO 7:00 This will allow Council the opportunity to participate P.M. and still attend the Council meeting. The consensus was the Council will attend the Trinity Railway Express "Whistle Stop Tour" and get off at the Bell/Hurst stop. Council will meet at City Hall on June 26 around 4:00 p.m. at City Hall and Staff will make arrangements to transport the Council to the station at Downtown Fort Worth and to pick Council up in Hurst returning to City Hall in time for the Pre- Council and Council meeting. Pre Council Minutes June 12, 2000 Page 6 ITEM DISCUSSION ASSIGNMENT ADJOURNMENT Mayor Scoma announced at 6:45 p.m. that the NAN meeting would adjourn to Executive Session for deliberation regarding real property as authorized by Government Code §551.052 for Rufe Snow and for consultation with City Attorney as authorized by Government Code §551.071 for Davis v. City of North Richland Hills & et al. The Executive Session adjourned at 6:55 p.m. to the regular Council meeting. Ch(l~~~ ATTEST: rEJatvcì~ ;fý~ Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JUNE 12,2000 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order June 12,2000 at 7:01 p.m. Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson Don Phifer 1. Oscar Trevino, Jr. Absent: Joe D. Tolbert Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire ROLL CALL Mayor Mayor Pro T em Councilman Councilman Councilman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Councilwoman Johnson led the invocation. 3. PLEDGE OF ALLEGIANCE Girl Scout Troop 1262 presented the flags and led the invocation. Representing Troop 1262 were: Julia Anderson, Jessica Bailey, Kailee Carr, Kathryn Juren, Karen Lehrmann, Melanie Morrison, Autumn Roach. Also present were Lisa Juren - Troop Leader and Natice Henderson. 4. SPECIAL PRESENTATIONS City Council Minutes June 12, 2000 Page 2 PROCLAMATION - NATIONAL FLAG WEEK In observance of National Flag Day, Mayor Scoma proclaimed June 14 as Flag Day in North Richland Hills. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE CITY COUNCIL GOAL SETTING WORKSHOP APRIL 28 - 29, 2000 B. MINUTES OF THE PRE-COUNCIL MEETING MAY 22,2000 C. MINUTES OF THE CITY COUNCIL MEETING MAY 22,2000 D. PU 2000-029 - AUTHORIZE CONTRACT WITH BADGER METER, INC. FOR PURCHASE OF WATER METERS - RESOLUTION NO. 2000-039 E. PU 2000-030 - AWARD ANNUAL CONTRACT FOR MISCELLANEOUS CONCRETE IMPROVEMENTS TO BARBARA'S CONCRETE - RESOLUTION NO. 2000-040 Councilman Metts moved, seconded by Councilman Phifer to approve the Consent Agenda. Motion to approve carried 6-0. 7. GN 2000-057 - YOUTH ADVISORY COMMITTEE YEAR END REPORT APPROVED Mr. Tony Ortega - Youth Advisory Chairman presented the end of the year report for the Youth Advisory Committee. Councilman Trevino moved, seconded by Councilwoman Johnson to approve GN 2000-057. Motion to approve carried 6-0. City Council Minutes June 12,2000 Page 3 8. GN 2000-058 - AUTHORIZE COUNCIL AD HOC COMMITTEE TO REVIEW AND RECOMMEND A POLICY REGARDING THE NAMING OF STREETS, PARKS, PUBLIC BUILDINGS AND OTHER PUBLIC FACILITIES _ RESOLUTION NO. 2000-041 APPROVED Mr. Cunningham advised Council under Section 7.1 of the Council Rules of Procedures that were adopted by the City Council it states that the City Council may authorize the appointment of an Ad-Hoc Council member committee and if such committee is authorized, then the Mayor shall appoint members of the City Council to such committees, subject to the approval of the Council. Mayor Scoma is proposing that an Ad-Hoc Committee of the Council be appointed to review and recommend a policy regarding the name of streets, parks, public buildings, and other public facilities. If such a committee is appointed, it will review the current naming policies, review material from other cities, consider information used by the Parks and Recreation Board, and determine if and where any changes should be made or if additional criteria is needed for naming facilities. Councilwoman Johnson moved to approve GN 2000-058, Resolution No. 2000-041, with the stipulation that the committee brings the first reports to Council within 90 days. Councilman Mitchell seconded the motion. Motion to approve carried 6-0. 9. GN 2000-059 - APPOINTMENTS OF COUNCIL AD HOC COMMITTEE TO REVIEW AND RECOMMEND A POLICY REGARDING THE NAMING OF STREETS, PARKS, PUBLIC BUILDINGS, AND OTHER PUBLIC FACILITIES APPROVED Councilwoman Johnson moved to appoint Councilmen Metts, Trevino and Tolbert to the Public Facilities Naming Ad-Hoc Committee. Councilman Mitchell seconded the motion. Motion to approve carried 6-0. 10. GN 2000-060 - APPROVE SIDEWALK POLICY - ORDINANCE NO. 2484 TABLED City Council Minutes June 12, 2000 Page 4 Mr. Greg Dickens, Public Works Director, summarized GN 2000-060, Ordinance No. 2484. Council expressed concerns to Staff regarding the sidewalk policy. Concerns included: property owners paying 100% for sidewalks in redeveloped areas, work bonds and protection for the City in regards to faulty work. Mr. Cunningham advised Council that they could table this item. Staff could have another work session and work through the details, address Council's concerns and bring back to Council for reconsideration. Councilman Trevino moved to table GN 2000-060, Ordinance No. 2484. Councilwoman Johnson seconded the motion. Motion to table carried 6-0. 11. GN 2000-061 - SUSPENDING THE PROPOSED EFFECTIVE DATE OF THE PROPOSED RATE SCHEDULES OF TXU GAS (TXU LONE STAR GAS)- RESOLUTION NO. 2000-042 APPROVED Mr. Vick summarized GN 2000-061, Resolution No. 2000-042. Mr. Vick advised Council that TXU - Lone Star Gas Company filed a request to increase the rates for natural gas service in North Richland Hills along with twenty-two other cities in its Fort Worth Distribution System. Under the Gas Utility Regulatory Act Council may suspend operation of the increased rates for 90 days beyond the date that the rate would ordinarily go into effect. Staff recommends that Council should suspend TXU - Lone Star Gas rates for the 90-day period allowed and that the rates be analyzed, and possibly work with other cities in a rate study with the passage of Resolution No. 2000-042. Councilman Trevino moved, seconded by Councilman Mitchell to approve GN 2000- 061, Resolution No. 2000-042. Motion to approve carried 6-0. 12. GN 2000-062 - APPROVE AMENDMENT TO CIVIL REGULATIONS ON PART-TIME EMPLOYEES ORDINANCE NO. 2485 APPROVED City Council Minutes June 12,2000 Page 5 Ms. Melani Fragge advised Council that on May 16, 2000 the Civil Service Commission approved an amendment to the part-time employee status in the Civil Service Regulations. It is proposed that Council approve the recommendation of the Civil Service to amend Civil Service Rules and Regulations - Section 9.03(b), 9.04(b), 9.11 and 10.05. The amendment will eliminate the part-time benefit language from the Civil Service Rules and Regulations and be regulated through Management Policy. Staff recommends approval of Ordinance Number 2845. Councilwoman Johnson moved, seconded by Councilman Metts to approve GN 2000- 062, Ordinance No. 2485. Motion to approve carried 6-0. 13. PW 2000-018 - APPROVE CHANGE ORDER NO.1 IN THE AMOUNT OF $21,918 FOR RUFE SNOW DRIVE, SECTION C (HIGH LAWN TERRACE TO BURSEY ROAD) APPROVED Mr. Mike Curtis, Public Works Assistant Director, summarized PW 2000-18. Councilman Metts moved, seconded by Councilman Mitchell to approve PW 2000-018. Motion to approve carried 6-0. 14. (A) CITIZENS PRESENTATION None. (B) INFORMATION AND REPORTS IR 2000-079 - REGIONAL AND LOCAL WATER SUPPLY; CURRENT CONDITIONS AND FORECAST Mr. Greg Dickens advised Council of North Richland Hills water supply. · North Richland Hills Junior Open Tennis Tournament to be held June 23-25. Please call 427-6680 for more information. City Council Minutes June 12,2000 Page 6 · North Richland Hills Camp Dates: Enviro Camp Camp NRH Session 4 Camp NRH Session 5 NRH20 Dive in Movie NRH20 Dive in Movie June13-15 June 19 June 26 June 23 June 30 For additional information on the camps, please call 427-6600. 16. ADJOURNMENT Mayor Scoma adjourned the meeting at 8:13 pm. ATTEST: gt2útCl~ ~ Patricia Hutson - City Secretary C