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Home My WebLink AboutCC 2000-11-27 Minutes Present: Absent: -~'--"--'~-_.__.._-_.~.,,-.. ~""_____'__H._____.___..~~ MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 27,2000 - 5:45 P.M. Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. Don Phifer Joe D. Tolbert T. Oscar Trevino, Jr. Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire Greg Dickens John Pitstick Jenny Kratz Paulette Hartman Jim Browne Bill Thornton Mike Curtis Terry Kinzie Thomas Powell Larry Koonce Donna Enos Andy Jones Steve Brown Jonita Morrow Mayor Mayor Pro Tem Councilman Councilman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney Public Works Director Planning Director Public Information Director Assistant to City Manager Director, Parks & Recreation Assistant Director, Parks & Recreation Assistant Director, Public Works Information Services Director Support Services Director Finance Director Purchasing Agent Fire Chief Library Director Interim Human Resources Director JoAnn Johnson Councilwoman ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the Pre-Council meeting to order at 5:45 pm "'~ '~'~'^··~_·.··'__""'w".."."_"~.._,_~..,,~,,._.._~ Pre-Council Minutes November 27, 2000 Page 2 ITEM DISCUSSION ASSIGNMENT DISCUSS ITEMS Agenda Item No.1 0 - Councilman Metts confirmed FROM REGULAR that the City of North Richland Hills is receiving an NOVEMBER 27, additional $3200 per year in addition to the $7200 a 2000 CITY COUNCIL year per our contract with Sprint. Councilman Metts MEETING also asked if Sprint would be collecting the additional $3200 per year for the City of North Richland Hills. Mr. Micheal Brown of Sprint PCS advised Council Sprint would pay the additional $3200 to the city. NAN Agenda Item No. 6f - Councilman Phifer asked Mr. Curtis if he had a list of the owners for the proposed purchase of right-of-way on Rufe Snow. Councilman Phifer inquired who owned parcels 10,12,15 & 36. Councilman Phifer was making sure he did not have a conflict of interest for this item. Mr. Curtis advised Councilman Phifer it was a company out of California. NAN Agenda Item No. 13 - Councilman Tolbert confirmed each local government would be responsible for their employees insurance and benefits. Chief Jones advised Tolbert he is correct. NAN Mr. Greg Dickens advised Council TEX-21 is a IR 2000-148 statewide coalition working to find comprehensive UPDATE ON TEX-21 solutions to the transportation challenges faced TRANSPORTATION across Texas. EXCELLENCE FOR THE 21T CENTURY The TEX-21 committee has produced a package of transportation solutions consisting of 20 resolutions. These resolutions have been presented to TML and will be taken to the prospective legislatures to be promoted. Mayor Scoma advised Council and staff the next meeting for TEX-21 will be held on Friday, NAN December 15 in Fort Worth. IR 2000-147 Mr. Greg Vick advised Council the dates set by UPDATE ON Council at their last Council Meeting are in conflict LEGISLATIVE with the elected officials. Staff recommends meeting POLICY on Wednesday, December 13 at noon for a lunch PRESENTATION TO meeting. Staff believes there will be one or more ELECTED representatives from each elected official's staff and OFFICIALS one or two elected officials who may attend the meeting. If Council is not interested in having the meetinq on December 13 staff can cancel the .. ·.··_~<~_.,,__.<_'_,',e..~«~~.~o~~___~__~__,,_" Pre-Council Minutes November 27,2000 Page 3 ITEM DISCUSSION ASSIGNMENT meeting and schedule individual meetings with elected officials and/or their staff. Mr. Vick asked which Council members would be interested in attending the meeting on December 13th. Mr. Cunningham advised Council staff would check back with Council to see who could make the meetinQ. GV IR 2000-150 Mr. Quinto updated Council on the project update of UPDATE ON Town Center covering highlights and milestones of DEVELOPMENT the Town Center. AGREEMENT WITH ARCADIA FOR NRH Mr. Norwood advised Council there has not been TOWN CENTER any significant changes in the development agreement. Mr. Norwood covered the four major areas of the development agreement: Public Facilities, Maintenance Responsibilities, Parking/PID and Financial Considerations. Mr. Norwood advised Council staff was successful in acquiring a grant that would construct a 10 foot wide trail on both sides of the lake and a bicycle transit station that would tie in to Walker's Creek. Mayor Scoma asked what would happen to our agreement if the grant money would be diverted in some way outside of the city's control. Mr. Norwood advised Council the grant funding for the trail and bicycle transit station is stipulated in the agreement. Mayor Scoma would like to have it in our agreement that the city would not be committed to building should the funding be diverted from TXDOT. Mr. Norwood said staff would address that concern. Councilman Trevino asked who was responsible for maintenance of the lakes. Mr. Norwood advised Council that the city would be responsible for maintaining the lakes. Mayor Scoma inquired why the city does not designate the sales tax that is being generated from Town Center to accelerate construction or maintenance of the Town Center. The city is not going to take revenues from the Ad Valorem and other sources of income from the city to put into this · - -,. . ,.-,. -.~.~.-..".~--.~.'~"-_."~~+-.~.~..-----.~---.---- Pre-Council Minutes November 27,2000 Page 4 ITEM DISCUSSION ASSIGNMENT project. Mr. Norwood advised Council the option has been discussed but Arcadia is hesitant to project tax sales. Mr. Cunningham said part of our interest is to take the operating and maintenance cost as much as possible from the sales tax. Mr. Norwood identified the following outstanding issues: protesting of tax values, freezing of impact fees and cost of money by the developer. Mr. Norwood advised Council the agreement before them is not 100% in final form. There are some issues that need to be addressed, but staff is looking to bring this before Council for adoption at their December 11 City Council Meeting. Councilman Metts confirmed that the language in the agreement would address the protested tax value. Mr. Norwood advised Council it would be in the agreement. Mr. Cunningham advised Council that staff could have language that would include the certified taxable values of $260,000,000 (or benchmark amount) would not be protested. Mr. Cunningham advised Council staff put some language in TIF #1 that addresses protesting of values. If Council wishes, staff could use similar verbiage. Councilman Tolbert inquired about responsibilities of Homeowner Associations. Mr. Norwood advised Council they would be responsible for medians, landscape entranceways, landscape islands and common areas. Councilman Tolbert asked why the agreement does not address responsibilities of Homeowner Associations. Mr. Norwood pointed out the agreement references the Master Deed restrictions. The City Attorney is reviewing the Master Deed restrictions. Council discussed drainage concerns. Councilman Trevino voiced his concerns about possible damages caused by construction forces on completed phases that are accepted by the city. Councilman Trevino inquired if the city has any "--.-. .~. ._-"'".-~-'~_._~--~-<.~--".~-,,~-_.,-,~,--_.- Pre-Council Minutes November 27, 2000 Page 5 ITEM DISCUSSION ASSIGNMENT protection for construction of phase project or continuing phases by damage that is caused by construction forces. Example: A cement truck driving through a completed phase, goes through the median, and damages the irrigation system. Mr. Quinto advised Council that the construction traffic is routed outside of completed phases. Mr. Cunningham suggested that the City Attorney draft some language that would address Councilman Trevino's concerns. Councilman Trevino said a letter would be sufficient. This does not need to be in the agreement, since it is short term. The letter will state that someone is responsible for the damages Mr. McEntire brought the arbitration clause, on page 18 and 19, to Council's attention. In the past the city has avoided the arbitration clause. Mr. Norwood mentioned that he and Mr. Quinto agreed to remove that section from the agreement. It was Council's consensus to remove the arbitration section from the agreement. Mayor Scoma asked for clarification on page 3 of the agreement - Franchise Utilities. Mayor Scoma did not see solid waste or recycling services mentioned under Franchise Utilities. Mr. Norwood advised Council solid waste and recycling services would be included in the agreement. Mayor Scoma asked Mr. Norwood to explain the 4% and 3% on page 6 of the agreement - development fee and charges. Mr. Norwood advised Council 4% is on the water and wastewater inspection and 3% is the streets and drainage. The value of the improvements that go into the development the city gets either 4% or 3% of the value as an inspection fee. Currently the city has an inspection and a plan review fee of 5%, but the city agreed to keep the developer locked in at 4% and 3%, since they started before the city adopted the new fees. Mayor Scoma asked staff to include the words "in writing" on 6(b), page 7. So it reads Advise a representative of the City in writing of any material omissions, substitutions, defects, or deficiencies Pre-Council Minutes November 27,2000 Page 6 ITEM DISCUSSION ASSIGNMENT noted in the work of any contractor, subcontractor or materialman performing construction of the Public Use Improvements. It was Council consensus for staff to bring this developer agreement forward for action at the SN December 11,2000 City Council meeting. ADJOURNMENT Mayor Scoma announced at 6:50 pm that the meeting was adjourned. ATTEST: \,.~" \,...-" - ~/./~ ~"''''~.,........... ~¡t,.,. f§)' ¡"'\.' '. ~ ~ .,en ", ~ if .. .... ~ 24..; ~ "£ =0; r :"-01:: ~>-~ 1£j~Æ s'ó··.. h... 2' % ",. .....~.... ~ .... ..' " 'l ..~..., " ....../ 111' \\' ///1 III' 11/1/11111111\\\\ 1M ~ ÅA.J.- Alicia Richardson - Assistant City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS , TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 27,2000 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order November 27,2000 at 7:03 p.m. Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. Don Phifer Joe D. Tolbert T. Oscar Trevino, Jr. Absent: JoAnn Johnson Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire ROLL CALL Mayor Mayor Pro T em Councilman Councilman Councilman Councilman Councilman Councilwoman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Ms. Pamela Hogan of Rich/and High School led the invocation. 3. PLEDGE OF ALLEGIANCE Students from Mr. Gotuaco's Richland High School class led the pledge. 4. SPECIAL PRESENTATIONS Mr. JR. Kimball, Chair of the "T" Executive Committee, updated Council on the Trinity Railway Express. He also presented Council with a replica of the Trinity Railway Express. __<' W' _" _"__~"~__'__"._"_'_'''-'_''__'__.''__'' -'-"-~--'_._'~-'~-'.~~------- City Council Minutes November 27, 2000 Page 2 Mayor Scoma recognized the Wolverines from Pack 455 of North Rich/and Hills. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilman Mitchell removed item 6e, PU 2000-149 and Councilman Trevino removed 6f, PW 2000-036. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING NOVEMBER 13, 2000 B. MINUTES OF THE COUNCIL MEETING NOVEMBER 13, 2000 C. GN 2000-133 -ALTERNATIVE FUELS GRANT EXTENSION - RESOLUTION NO. 2000-090 D. GN 2000-138 - APPROVE AUTOMATIC AID AGREEMENTS FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES WITH COLLEYVILLE AND HURST - RESOLUTION NO. 2000-094 E. REMOVED F. REMOVED Councilman Mitchell approved the remaining consent items. Councilman Metts seconded the motion. Motion to approve carried 6-0. 6E. PU 2000-149 -AWARD BID FOR 2001-YEAR MODEL VEHICLES APPROVED Councilman Mitchell asked what options the city has when accepting bids. Mr. Koonce advised Council if there is a local bidder within 5% of the lowest bid the city could award bid to the local bidder. In this case Hudiburg Chevrolet does qualify in terms of being the local bidder. City Council Minutes November 27, 2000 Page 3 Councilman Mitchell moved to award bid to Hudiburg Chevrolet for the purchase of Chevrolet vehicles. Mayor Pro Tem Welch seconded the motion. Mr. Thomas Powell, Support Service Director, advised Council that Hudiburg Chevrolet did not meet city's specifications and did not bid on all requested vehicles. Hudiburg Chevrolet turned in an incomplete bid. Councilman Mitchell withdrew his motion. Mayor Pro Tem Welch withdrew his second. Councilman Metts moved, seconded by Mayor Pro Tem Welch to approve PU 2000- 149 as originally submitted. Motion to approve carried 6-0. 6F. PW 2000-036 - APPROVE PURCHASE OF RIGHT-OF-WAY FOR THE RUFE SNOW DRIVE/GLENVIEW DRIVE INTERSECTION APPROVED Councilman Trevino abstained from discussion and voting. Councilman Trevino removed item from consent agenda. He will be abstaining from voting. Councilman Phifer moved, seconded by Councilman Tolbert to approve PW 2000-036. Motion to approve carried 5-0; Councilman Trevino abstaining. 7. PZ 2000-42 - PUBLIC HEARING TO CONSIDER A ZONING CHANGE REQUEST FROM AG AGRICULTURAL DISTRICT TO R3 SINGLE FAMILY RESIDENTIAL DISTRICT, REQUESTED BY VAN SCHULER AT 7829 ODELL STREET KNOWN AS TRACT 2G1 B OUT OF THE JOHN MCCOMMAS SURVEY, # 1040 - ORDINANCE NO. 2530 APPROVED Mr. Schuler was present to answer questions from Council. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. City Council Minutes November 27,2000 Page 4 Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Trevino moved, seconded by Councilman Tolbert to approve PZ 2000-42, Ordinance No. 2530. Motion to approve carried 6-0. 8. PZ 2000-43 - CONSIDER SITE PLAN APPROVAL FOR SHADY GROVE BAPTIST CHURCH, REPRESENTED BY INNOVATIVE CONSTRUCTION, ON LOT 1, BLOCK 1, JACKSON HEIGHTS ADDITION (PROPERTY LOCATED AT 6649 PRECINCT LINE ROAD) BEING LOT 11, BLOCK 6, CRESTWOOD ESTATES APPROVED Mr. Ramsyck, applicant, was available to answer questions from Council. Councilman Tolbert asked applicant to describe current and future uses of buildings located on the property. Mr. Bill Weaver, Shady Grove Baptist, mentioned the following uses for the buildings: lawn equipment, tables, chairs, sporting equipment, seasonal equipment (Christmas), craft materials, barbecue grill and storage of church van. Mr. Weaver advised Council the church would keep the buildings in good repair. Councilman Tolbert would like to see some, if not all buildings, be removed from property. Councilman Tolbert asked Mr. Weaver if he has an idea of when the construction will be completed. Councilman Tolbert asked Mr. Weaver and Mr. Ramsyck if they could match the stucco building to the masonry of the church being built on this property. Mr. Weaver advised Council it was possible, but no plans have been made to match the stucco of the existing building to the church. Mr. Ramsyck confirmed there would be no problem to match the existing stucco building to the new church. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. The church is requesting to keep an existing stucco building, concrete block stable and metal barn. Under the zoning requirements, only one accessory building is allowed and it must provide the same masonry and roof pitch as the main building. City Council Minutes November 27,2000 Page 5 Councilman Tolbert moved to approve PZ 2000-43 with the following conditions: the building barn be removed upon substantial completion of the auditorium, the concrete block stable be removed within one year after substantial completion of the auditorium and that the stucco building be made to match the masonry exterior of the auditorium. Councilman Trevino seconded the motion. Mayor Scoma asked Councilman Tolbert for clarification on which buildings he intended to keep on the property. The church utilizes the concrete block stable as a garage. Councilman Tolbert acknowledged that he meant to keep the concrete block stable on the property. Councilman Mitchell asked Councilman Tolbert to amend his motion to allow the church to bring the two buildings (concrete block stable and stucco building) to match the main structure as it is finished. Councilman Tolbert accepted the amendment. Councilman Trevino seconded the amendment. Councilman Trevino asked Councilman Tolbert to amend his motion to include the adjustment to the exterior of the building to match the church after the completion of the church. Councilman Tolbert accepted the amendment. Councilman Trevino seconded the amendment. Motion to approve carried 5-1; with Mayor Pro Tem Welch and Councilmen Mitchell, Metts, Trevino and Tolbert voting for and Councilman Phifer voting against. 9. PS 2000-40 - CONSIDER FINAL PLAT OF LOT 1, BLOCK 1, JACKSON HEIGHTS ADDITION AS REQUESTED BY SHADY GROVE BAPTIST CHURCH (4.60 ACRE TRACT LOCATED AT 6649 PRECINCT LINE ROAD) APPROVED Mr. Ramsyck, applicant, was available to answer questions from Council. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Councilman Trevino moved, seconded by Mayor Pro Tem Welch to approve PS 2000- 40. "..", ." . ~"'-~<-"'~'--'-'--'-_.'._.._"'-- City Council Minutes November 27,2000 Page 6 Motion to approve carried 6-0. 10. GN 2000-134 - AMENDMENT OF LEASE AGREEMENT WITH SPRINT PCS FOR IRON HORSE GOLF COURSE TOWER - RESOLUTION NO. 2000-095 APPROVED Mr. Terry Kinzie, Information Services Director, summarized GN 2000-134, Resolution No. 2000-095. Councilman Phifer moved, seconded by Councilman Tolbert to approve GN 2000-134, Resolution No. 2000-095. Motion to approve carried 6-0. 11. GN 2000-127 - CONSIDERATION OF LEASE AGREEMENT WITH METRICOM FOR ANTENNAE AT BURSEY ROAD WATER TOWER - RESOLUTION NO. 2000-088 (TABLED AT THE NOVEMBER 13, 2000 CITY COUNCIL MEETING) APPROVED Mr. Kinzie summarized GN 2000-127 for Council. Councilman Tolbert moved, seconded by Councilman Trevino to approve GN 2000- 127, Resolution No. 2000-088. Motion to approve carried 6-0. 12. GN 2000-136 -APPROVAL OF COMPENSATION PLAN MARKET ADJUSTMENT APPROVED Ms. Jonita Morrow, Human Resources Director-Interim, summarized GN 2000-136. Councilman Metts moved, seconded by Councilman Trevino to approve GN 2000-136. Motion to approve carried 6-0. City Council Minutes November 27,2000 Page 7 13. GN 2000-137 - APPROVE TARRANT COUNTY MUTUAL AID AGREEMENT FOR FIRE PROTECTION AND EMERGENCY MEDICAL SERVICES _ RESOLUTION NO. 2000-093 APPROVED Mr. Andy Jones, Fire Chief, summarized GN 2000-137 for Council. Councilman Tolbert moved, seconded by Councilman Mitchell to approve GN 2000- 137, Resolution No. 2000-093. Motion to approve carried 6-0. 14. GN 2000-139 - EMINENT DOMAIN PROCEEDINGS ON EIGHT PARCELS OF LAND NEEDED FOR STREET WIDENING; RUFE SNOW PROJECT - RESOLUTION NO. 2000-096 APPROVED Councilman Trevino abstained from discussion and voting. Mr. Rex McEntire, City Attorney, summarized GN 2000-139 for Council. Councilman Phifer moved, seconded by Councilman Metts to approve GN 2000-139, Resolution No. 2000-096. Motion to approve carried 5-0; Councilman Trevino abstaining. 15. PW 2000-037 - APPROVE AGREEMENT WITH THE STATE OF TEXAS FOR SIGNALIZATION IMPROVEMENTS AT CARDINAL LANE (WALKER BOULEVARD) AND S.H. 26 - RESOLUTION NO. 2000-092 APPROVED Mr. Mike Curtis, Public Works Assistant Director, summarized PW 2000-037. Councilman Tolbert moved, seconded by Councilman Mitchell to approve PW 2000- 037, Resolution No. 2000-092. Motion to approve carried 6-0. City Council Minutes November 27,2000 Page 8 16. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS IR 2000-149 - RECENT RTC ACTION ON THE COTTONBEL T TRAIL PROJECT Mr. Curtis advised Council that funds will be available FY 2001 instead of FY 2004 for the Cotton belt Trail Project. Mayor Scoma recognized the Library for receiving an award for the best Texas library in population of 50,000-100,000. A Night of Holiday Magic will be held on Tuesday, November 28th. The festivities will be held at the Library parking lot. The City is in the process of collecting unwrapped toys. Items can be dropped off at any fire station at police administration. The Annual Christmas Tree Lighting Contest begins on Friday, December 1. The new Recreation Guide, Time of Your Life, will be arriving in your mailboxes. Thursday, November 30 is the Annual Boards and Commission Dinner being held at the BISD Fine Arts/Athletics Complex. 16. \''''1(1',/ ADJOURNMENT \\\ \ I ¡ , I IIJI \\\\ Q\l'.Hl ~";:!'ll ,\ '\~::~'.~.~'O "/ Mayor Scoma a?~'ïiië"rfÌ~~ at 8:09 pm. =~t" r ;'-4= ~')" JEt ~~" h :,,-~. ~V···t.. .....~,~":. ATTEST: \~II .............. ""~,, & ."'1/1'/1 \", ~~It~;;;· Alicia Richardson - Assistant City Secretary