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HomeMy WebLinkAboutCC 2001-07-09 Minutes Present: MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - JULY 09,2001 - 5:45 P.M. Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino, Jr. Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire Mike Curtis Mike Walker Larry Koonce John Pitstick John Lynn Andy Jones Patrick Hillis Vickie Loftice Pam Burney Steve Brown Mayor Mayor Pro Tern Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director Community Services City Secretary Assistant City Secretary Attorney Public Works Director Public Works - Assistant Director Finance Director Director of Development Assistant Police Chief Fire Chief Human Resources Director Parks & Recreation Assistant Director Environmental Services Director Library Director ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 5:46 p.m. None DISCUSS ITEMS FROM REGULAR JULY 09,2001 CITY COUNCIL AGENDA Mr. John Pitstick advised Council that Mr. Ron IR 2001-092 Huggins and Mr. Ernest Hedgecoth would be REVIEW presenting Council with Huggin Honda's DIRECTION OF proposal for expansion. COUNCIL REGARDING Mr. Huggins provided Council with a proposed DEVELOPMENT development plan. Mr. Huggins advised Council PLAN FOR that the Wilson's property would tie in with lot 12 HUGGINS HONDA-- (west side of Susan Lee), and that lots 6, 7 (east FROM MAY 29 side of Susan Lee), 24, 25, and 26A (west side Pre Council Minutes July 09, 2001 Page 2 ZONING CASE PZ of Nancy Lane) are currently in the process of 2001-06 closing. Councilman Trevino advised Council and Mr. Huggins that his motion included a development plan because of the variances being requested by Mr. Huggins. Councilman Trevino was concerned that Mr. Huggins would be requesting more variances with each lot he has attained. Councilwoman Johnson asked Mr. Huggins how long would his recent acquisitions take him into the future. Mr. Huggins advised Council that the recent acquisitions would take care of his immediate needs. However, if another opportunity (lot) becomes available along Susan Lee he will look into the possibility of purchasing lot. Council consensus was that the plans for development of Huggins Honda addressed the request of Council. J. Pitstick IR 2001-091 UPDATE ON Mr. Mike Curtis presented Council with a IMPACTS OF THE powerpoint presentation summarizing the STORMWATER Stormwater Management Plan - Phase II. MANAGEMENT PROGRAM The minimum EPA requirements for the City of REQUIREMENTS North Richland Hills are: (1) Public Education & Outreach Educate the public to improve compliance - Distribute educational material - Target toward groups or stakeholders - Determine measurable goals (2) Public Involvement Build support through public format - Public meetings - Determine measurable goals (3) Illicit Discharges Pre Council Minutes July 09, 2001 Page 3 Eliminate stormwater pollutants - Outfall and system topographical map - Ordinances with enforcement - Detection and elimination plan - Dumping program (4) Construction Site Stormwater Reduce sediment discharges - Sites of one or acre or larger - Ordinances with enforcement - Construction waste disposal Plan review and site inspections - (5) Post Construction Stormwater Reduction of pollutants and physical impacts of new development - Ordinances with enforcement - Plan review and site inspections Determine measurable goals - (6) Municipal Operations Reduce the impacts of poor operations and practices - Program to reduce pollution from maintenance operations street and highway pollution waste disposal - Determine measurable goals EPA estimates the cost to be $6.00 - $9.00 per household, which would possibly be a total amount cost of $130,000 - $207,000. Mr. Cunningham advised Council that one part of the requirement (grid maps) is being proposed for next year's budqet. M. Curtis Pre Council Minutes July 09, 2001 Page 4 IR 2001-090 Ms. Pam Burney informed Council that the DISCUSSION OF current ordinance does not address temporary PROPOSED food vendors. The proposed ordinance will ORDINANCE FOR regulate and permit temporary food vendors to TEMPORARY operate in North Richland Hills as follows: FOOD VENDORS - Business be required to have a minimum of 10,000 square feet to qualify - Permit to be issued to the business and not the vendor - Require that vendor be located within 10 feet of the front of the business and not block fire lanes, parking spaces or ingress and egress of business - Allows business to have up to two (2) events a month, each event to be no more than three (3) consecutive days and that the events be at least four (4) consecutive days apart - Allows for no more than one vendor per event - Requires that food vendor comply with all regulations pertaining to temporary events - Sets the permit fee at $50.00 per event to be obtained by the business which is in accordance with the current ordinances fees for temporary event permits - Requires the food vendor to remove the equipment at the end of each day of operations and provide approved commissary information before permit is issued - Requires that temporary food vendors only be permitted in Commercial, Retail and Industrial zoned areas of the city Councilman Whitson asked Ms. Burney if this proposed ordinance would apply to charitable organizations. Ms. Burney advised Council that charitable organizations fall under the current ordinance. Councilman Metts asked if the 10-foot requirement would encroach on the fire lane. Councilman Welch wanted staff and legal to be sure there are no loopholes in the ordinance that would set the city up for discrimination Pre Council Minutes July 09, 2001 Page 5 lawsuits. Councilwoman Johnson questioned why staff is limiting the temporary vendors to two (2) events a month. Ms. Burney advised Council the proposed ordinance before them tonight is merely suggestions from staff. The ordinance is presented for Council review and suggestions. Mayor Pro Tern Mitchell inquired if a business that is located within a plaza strip would be allowed to obtain a temporary food vendor permit. Mayor Pro Tern Mitchell believes that an individual occupant of a plaza strip should have the same ability to obtain a temporary food vendor permit. Mr. Pitstick advised Council the wording could be changed to read "a minimum of 10,000 continuous square feet". Mayor Pro Tem Mitchell would like to include in ordinance the requirement that food vendors be citizens of North Richland Hills. Councilman Trevino inquired about the health and safety aspect of the temporary food vendors. Ms. Burney advised Council that the Environmental Services Health Inspectors would inspect the vendors after a permit is issued to ensure compliance. Councilman Metts asked staff to define the term "day" specifically as it relates to item 5C. Councilman Metts said there are some stores that stay open 24 hours. Councilman Tolbert suggested that 1A be clarified as to what the minimum of 10,000 square feet would include. Councilman Tolbert inquired about 2C. Councilman Tolbert wanted to know if the time outlined in 2C was between issuance's. Pre Council Minutes July 09, 2001 Page 6 Ms. Burney advised Council it was between permits. Staff advised Council they would bring the temporary ordinance with suggestions of Council for action at the July 23 City Council meeting. P. Burney IR 2001-093 Ms. Burney advised Council that the Christmas DISCUSS Committee looked at three other options for the CHRISTMAS Christmas festivities due to the Rufe Snow EVENT LOCATION Bridge project. The three locations were the AND TREE current location at the Library, Mid-Cities Fire OPTIONS Administration, and the NRH20 parking lot. In assessing the locations the committee considered the following: - Parking - Electrical Availability - Outdoor Lighting - Interruption of Services - Costs - Christmas Tree - Exposure to Public - Safety - Special Event Space - Adequate Crowd Space The committee is recommending the Mid-Cities Fire Administration Building because it is centrally located and has excellent visibility from Mid-Cities Boulevard. The committee liked the open green space, trees and the adjacent pavement areas. Electrical needs for entertainment and stage lights could be accessed from the fire truck bay area and power needed for the tree would come from relocating the electrical panel from the Library. The city can use Kimberly Clark parking lot and one side of Tecnol Boulevard for overflow parking. This location would require the purchase of an artificial tree with a cost of approximately $16,000. Current location at the Library has presented parking challenges. Parking will be even more troublesome with the growth in attendance. The Library will lose parking spaces due to the Rufe Pre Council Minutes July 09, 2001 Page 7 Snow Bridge project. The Library and Recreation Center would need to be closed in order to allow for event parking. If the event were to be moved the Linda Spurlock tree would still be lighted and decorated. NRH20 parking lot was considered primarily because of their ample parking. However, the green space adjacent to Grapevine Highway is too narrow for the proposed 40' Christmas tree. In addition to being close to Grapevine Highway the tree would not be secure from mischief at NRH20. The committee felt the Christmas tree would be identified as the NRH20 tree and not a City of North Richland Hills tree. It is the recommendation of the committee that the "Night of Holiday Magic" Christmas event be moved to the Mid-Cities Fire Administration Building and that the 40' Christmas tree be purchased. Council consensus was to move the Christmas event to the Mid-Cities Fire Administration Building and that staff purchase the 40' P. BurneyN. Loftice Christmas tree. ADJOURNMENT Mayor Scoma announced at 6:47 p.m. that the Council would adjourn to the regular City Council meeting. , , \\\\~\.\, ¡"'ll'll s-~~' .......-... ~""';'" ~f§~ L~·n·· ...... % :"\õ . .", " .' ....... ... . . .,.. - . . ~ ª~i r \"....% :0. ·F::' =-;, : ~ %;¿.... h....~ .: ~ ~ .-. A TTEST?~.-.J" .........J:"........ ,/ /11 ... ,.... 111I11 I! I !.,.ft I \" ~."" ~puC{¿~ Patricia Hutson - City Secretary n ,~ I.- MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JULY 09, 2001 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order July 09,2001 at 7:00 p.m. ROLL CALL Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino, Jr. Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire Mayor Councilman Mayor Pro Tern Councilman Councilwoman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant Cit.y Secretary Attorney 2. INVOCATION Junior Girl Scout Troop #1224 led the invocation 3. PLEDGE OF ALLEGIANCE Junior Girl Scout Troop #1224 led the pledge. 4. SPECIAL PRESENTATIONS PROCLAMATION - JULY NATIONAL PARKS AND RECREATION MONTH Councilman Trevino presented Jim Browne with a proclamation recognizing and honoring the parks in North Richland Hills. City Council Minutes July 09, 2001 Page 2 RECOGNITION - OUTSTANDING AGENCY OF THE YEAR PRESENTED TO ANIMAL SERVICES Mayor Pro Tern Mitchell introduced and presented Don Sharp, Animal Services Supervisor with a certificate of recognition. Mr. Sharp introduced staff from the Animal Services Center: Animal Services Officers - Candi Henderson, Debi Martinez, Mary Beth Harvey, and Roger Krone Animal Services Clerk - Chun Mezger Shelter Attendants - Donna Patterson, Julie Wilkerson, and Chrissy Baloga CERTIFICATE OF RECOGNITION - RACHEL JOYNER Fire Chief Andy Jones and Councilman Welch presented Ms. Rachel Joyner with a certificate of recognition and a plaque for her outstanding and heroic actions. Ms. Joyner helped to alert neighbors of a blaze in their apartment complex. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING JUNE 25, 2001 B. MINUTES OF THE CITY COUNCIL MEETING JUNE 25, 2001 C. GN 2001-066 - RENEW INDEMNIFICATION OF NORTH HILLS MALL FOR THE CRITTER CONNECTION - RESOLUTION NO. 2001-041 D. GN 2001-067 - 2001 LOCAL LAW ENFORCEMENT BLOCK GRANT - RESOLUTION NO. 2001-039 E. PAY 2001-003 - APPROVE FINAL PAYMENT IN THE AMOUNT OF $195,391.25 TO KENKO, INC. FOR THE WASTEWATER SYSTEM REHABILITATION, CONTRACT "A" City Council Minutes July 09, 2001 Page 3 F. PAY 2001-004 -APPROVE FINAL PAYMENT IN THE AMOUNT OF $16,722.20 TO CORROSION ELIMINATORS, INC. FOR THE JOHNSON GROUND STORAGE TANK Mayor Pro Tern Mitchell moved, seconded by Councilman Trevino to approve the consent agenda. Motion to approve carried 7-0. 7. PS 2000-55-CONSIDERATION OF FINAL PLAT OF LOTS 41R AND 42, BLOCK 10 BRANDONWOOD ESTATES PHASE II BY OWEN LONG & ASSOCIATES AT THE SOUTHEAST CORNER OF SHADY GROVE AND SMITHFIELD ROADS APPROVED Mr. Doug Long presented his request. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances. Mr. Pitstick advised Council a Traffic Impact Analysis was requested and submitted with this plat and the accompanying zoning request. City staff is satisfied with the applicant's response to issues identified in the analysis. The Comprehensive Plan indicates Neighborhood Service uses for the site. The proposed plat is in conformance with the plan. The Planning and Zoning Commission recommended approval of PS 2000-55. Councilwoman Johnson moved, seconded by Councilman Tolbert to approve PS 2000- 55 as recommended by the Planning and Zoning Commission. Motion to approve carried 7-0. 8. PZ 2001-13-PUBLlC HEARING TO CONSIDER THE REQUEST BY GREGORY JONES FOR A ZONING CHANGE FROM C-1 COMMERCIAL TO PD PLANNED DEVELOPMENT FOR ALL C-1 USES INCLUDING A CHILD ENRICHMENT SCHOOL IN THE 7800 BLOCK OF SHADY GROVE ROAD - ORDINANCE NO. 2560 APPROVED Mr. and Mrs. Gregory Jones presented their case and were available for questions from Council. City Council Minutes July 09, 2001 Page 4 Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances. Mr. Pitstick advised Council the following were requested variances: Requesting a variance from Section 520C of the Zoning Ordinance, which requires all requests for PD Planned Development to be a minimum of 4 acres in size. Applicant's site is approximately 2.0 acres in size. Requesting a variance from Section 606 of the Zoning Ordinance, which requires buildings over 10,000-sq. ft. and located within a commercial district have articulated building façade. The Planning and Zoning Commission recommended approval with the following stipulations: · North building elevation (facing Shady Grove Road) be a combination of brick and stone materials. · All pole lights indicated on the plan to be ground lights. · No 175 watt light(s) to be located on the east side of the building. No lights to shine into adjacent residential areas. · Screening fence around the pool to be wrought iron-type with brick columns. · All lighting around the pool to be mounted on the brick columns of the screening fence Councilman Trevino inquired why staff did not tie the PD request use to only be for a child enrichment school. Mr. Pitstick advised Council they could make that stipulation. Councilman Tolbert asked if the applicant was in compliance with Planning and Zoning's stipulations. Mr. Pitstick advised Council applicant complied with stipulations except for the lights. The applicant did not have the lights on the elevation plan. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Trevino moved to approve PZ 2001-013 and Ordinance No. 2560 as a PD for child enrichment school per current plans with detail of ground level lighting to be approved by staff. Councilman Metts seconded the motion. Motion to approve carried 7-0. City Council Minutes July 09, 2001 Page 5 9. GN 2001-068-APPOINTMENT OF 2001 LOCAL LAW ENFORCEMENT BLOCK GRANT BOARD - RESOLUTION NO. 2001-040 APPROVED Assistant Police Chief John Lynn advised Council the city is beginning the formal process of applying for the 2001 Local Law Enforcement Block Grant. One requirement is the establishment and appointment of a Local Law Enforcement Block Grant Advisory Board. Staff is recommending the following to be appointed to the advisory board. Local Community Group Active in Crime Prevention Liza Dier Police Chief Prosecuting Attorney Municipal Court Judge Dir. of Transportation, BISD Member, Citizens' Police Academy Association Alumni Local Police Department Local Prosecutor's Office Local Court System Local School System Tom Shockley Mike McEntire Ray Oujesky Mike Fritz Councilman Metts moved, seconded by Councilman Tolbert to approve GN 2001-068 and Resolution No. 2001-040. Motion to approve carried 7-0. 10. GN 2001-069-APPROVE ADDITIONAL MARKET ADJUSTMENT FOR COMMISSIONED POLICE OFFICERS AND FIREFIGHTERS APPROVED Human Resources Director Patrick Hillis summarized item for Council. Councilwoman Johnson moved to approve GN 2001-069 a 3.76% market adjustment increase to the commissioned Police and Fire pay plans effective the first payroll period beginning August 2001. Councilman Welch seconded the motion. Motion to approve carried 7-0. 11. GN 2001-070-APPOINTMENTS TO CIP COMMITTEE APPROVED City Council Minutes July 09, 2001 Page 6 Mayor Scoma advised Council of his intent to have Mayor Pro Tern Mitchell replace Don Phifer to the CIP Committee. Councilwoman Johnson moved to appoint Mayor Pro Tern Mitchell to the CIP Committee. Councilman Whitson seconded the motion. Motion to approve carried 7-0. 12. GN 2001-071-APPOINTMENTS TO ALTERNATE POSITION ON THE LIBRARY BOARD, PARK AND RECREATION BOARD, PLANNING & ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE APPROVED Mayor Scoma nominated the following alternates: Library Board Alternate Craig Zemmin term expiring 6/30/2002 Park and Recreation Board Alternate John Pena term expiring 6/30/2002 Planning & Zoning Commission and Capital Improvement Advisory Committee Alternate Don Pultz term expiring 6/30/2002 Mayor Pro Tern Mitchell moved to appoint the nominations as read. Councilman Welch seconded the motion. Motion to approve carried 7-0. 13. GN 2001-072-APPOINTMENTS TO CIVIL SERVICE COMMISSION APPROVED Mayor Scoma nominated the following to the Civil Service Commission: Place 1 Place 2 Place 3 Place 4 Alternate Alternate Sally Hackfeld, term expiring 6/30/2002 Bill Baker, term expiring 6/30/2002 Bill Fenimore, term expiring 6/30/2003 Thomas Peterson, term expiring 6/30/2002 Robert Marks, term expiring 6/30/2002 Smitty Clevenger, term expiring 6/30/2002 Mayor Pro Tern Mitchell moved to appoint the nominations as read. Councilman Whitson seconded the motion. City Council Minutes July 09, 2001 Page 7 Motion to approve carried 7-0. 14. PU 2001-031-REJECTING BIDS FOR IRON HORSE GOLF COURSE IMPROVEMENTS APPROVED Mr. Mike Curtis advised Council at their February 28,2000 City Council meeting they approved PW 2000-09 which addressed problems at Iron Horse Golf Course. In order to address the problems the following improvements were identified. 1. Construct four (4) 2-way bridges (12-feet wide) which span from approximately 60' to 100' at key low water crossings. 2. Construct a total of approximately 225 feet of low height gabion retaining wall and a total of 130' feet of 10' to 12' high gabion retaining wall. 3. Provide erosion repair and extend a concrete apron at one of the low water crossings. The construction budget for this project was $475,000. In addition to the improvements, staff included some drainage improvements along Hole #1 estimated at $20,000 - $30,000. Staff is recommending that Council reject the three (3) bids from the contractors and break down the project into smaller projects. Councilman Trevino voiced his concern with breaking the project into smaller projects because it may result in bids coming in higher. Councilman Trevino advised that staff needs to be careful when breaking down projects and coherent of TxDOT's letting dates for projects. Councilman Tolbert asked how staff arrived at the figure of $475,000. Mr. Curtis advised Council the amount was determined by a study conducted of the golf course. Councilman Tolbert asked staff why the study amount came in so much lower than that of the lowest bid from AUI General Contractors. Mr. Curtis advised Council there were a few reasons for the difference between study amount and bid amount. The golf course and staff decided not to include surveys, the channel bottom was 5 to 6 feet deeper than anticipated, which in turn called for a taller gabion, bids were taken at a bad time, engineer underestimated the cost of putting in City Council Minutes July 09, 2001 Page 8 bridges, turnover at the golf course, and current golf course staff concerned with preserving existing landscaping. Mr. Curtis advised Council that staff could move forward with the improvements at Hole #1 immediately. Councilman Tolbert mentioned that the citizens located by hole #1 have been inconvenienced for a long time and that he is happy to see that staff is making it a priority. Councilman Tolbert asked staff for a timeline for the remaining items. Deputy City Manager Randy Shiflet advised Council that the specs for Hole #1 are ready for bid this month. Mr. Shiflet anticipates that this project could be complete by the end of the summer. The bridges would be second in the timeframe to be completed. Mr. Shiflet acknowledged that the project was hurt when staff did not include a pre-bid meeting on site. Mr. Curtis advised Council that bridge #3 is a priority and that staff will get an estimate for all four bridges. City Manager Larry Cunningham advised Council he would have Mr. Shiflet give Council an update at July 23 Pre-Council meeting. The update will include the time line for the projects and how the project will be broken down into smaller projects. Council consensus was to proceed with Hole #1 and have staff update Council at the July 23 Pre-Council meeting. Councilman Trevino moved to reject all bids and have staff bring back different bid options to Council. Councilwoman Johnson seconded the motion. Motion to approve carried 7-0. 15. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS ~ July 10 - Masterworks Series at the Library Harms Marionettes performing at 7:00 p.m. City Council Minutes July 09, 2001 Page 9 ~ Summer Reading Program Call 817-427-6800 for details ~ July13-14 NRH Junior Championship Major Zone Richland Tennis Center ~ July13 Dive in Movie at 9:00 p.m. 102 Dalmations NRH20 Family Water Park 16. ADJOURNMENT \;,'''''' . Mayor Scoma a~~~~g at 8~.1 }ïJ ~IJ..{ r \'-4~ 1L¿ IJ -0. 'm- '-'Z~f' #~ %~'" h ./~] Charles Scoma - M ATTEST' ~1.J .... ..' ~.:' . -:, .... .' ..' -,- ~ ........ ," ~JI )..,~ 1111 \\' øâ/JU¿¡¿~ Patricia Hutson - City Secretary