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HomeMy WebLinkAboutCC 2002-03-25 Minutes MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - MARCH 25, 2002 - 6:00 P.M. Present: Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman Councilman Larry J. Cunningham Steve Norwood Greg Vick Patricia Hutson Alicia Richardson George Staples Paulette Hartman John Pitstick Larry Koonce Mike Curtis Karen Bostic Pam Burney Thomas Powell Terry Kinzie Dave Pendley City Manager Assistant City Manager Assistant City Manager City Secretary Assistant City Secretary City Attorney Asst. to the City Manager Director of Development Finance Director Public Works Director Budget Director Environmental Services Director Support Services Director Information Services Director Building Official Absent: Randy Shiflet Deputy City Manager ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 6:00 p.m. Mayor Scoma recognized Sally Proffitt's Business Leadership Class, Tarrant County College. Mr. Cunningham recognized new Building Official, Dave Pendlev. DISCUSS ITEMS No items were discussed. NAN FROM REGULAR MARCH 25, 2002 CITY COUNCIL AGENDA Pre Council Minutes March 25,2002 Page 2 IR 2002-043 Mr, John Pitstick introduced Mark Alexander, NAN DISCUSS Chair of the Technical Code Review Committee, ADOPTION OF Dave Pendley, Building Official, and Penny INTERNATIONAL Peterson, Assistant Building Official, who were PLUMBING, present to answer questions concerning the MECHANICAL, AND changes to the codes. Mr. Pendley gave a brief FUEL GAS CODES synopsis of the proposed code adoptions. The (AGENDA ITEM Council took action to adopt the Codes during NOS. 6D-F) the reqular Council meetina. IR 2002-042 Mr. Paulette Hartman briefly reviewed the PAULETTE I GREG V. DISCUSS JOINT history of the cable franchise renewal with the CABLE consortium of cities. Ms. Hartman explained FRANCHISE that while the North Richland Hills franchise RENEWAL WITH does not expire until January 2007, several CONSORTIUM OF cities in the consortium are interested in CITIES entering into the renewal process now with the entire consortium in an effort to retain some of the benefits that were negotiated in the transfer document in 1999 and to save on franchise renewal costs. The consortium will use the same legal services used during the 1999 transfer of the system. Ms. Hartman advised the process would probably take about one year and staff is requesting Council consensus to proceed with the franchise renewal process. Council questioned whether the Cable Board would be participating in the process. Staff advised that the Cable Board's input could be obtained. The consensus of the Council was for Staff to proceed and begin the franchise renewal process with Mr. Pestle (legal services) and the consortium of cities served by Charter. IR 2002-045 LONG Mr. Cunningham reviewed suggested process of STEVE N. RANGE CAPITAL nominating citizens to a Long Range Capital IMPROVEMENT Improvement Committee outlined in the IR. Suggested process would include Council appointing a 20-member committee consisting of 16 citizens residing in various quadrants of the City and four current advisory board chairmen. The Committee would need to be diverse and well balanced with respect to job categories and professions. It was suggested that each Council member could submit nominations of two individuals for consideration. The proposed Lonq Ranqe Capital Improvement Pre Council Minutes March 25, 2002 Page 3 Committee would be formed through a resolution that would also explain the committee structure, objective, mission and estimated length of service. There was discussion on a council ad hoc committee reviewing all nominations and submitting a final recommendation to the Council for consideration. Several of the Council members were in favor of each selecting two members for the Committee and not using an ad hoc committee to make the final selection and recommendation. There was extensive discussion by the Council on the procedure that should be used for the appointment of the committee members. Council discussed with City Attorney Staples the Council Rules of Procedure pertaining to appointment of council committees. Mr. Staples advised that Council could either suspend the Rules or amend the Council Rules of Procedure. Consensus of Council was that the Rules needed to be clarified concerning the appointment of Council Committees. Council also agreed that they would suspend the Rules for the appointment of this committee. Each Council member will submit two names, staff will determine if the committee is balanced, and if needed, adjustments made to balance the committee. A resolution will also be prepared for Council consideration that will outline the process and charge of the committee. IR 2002-044 Ms. Pam Burney briefed the Council on NAN REPORT ON proposed updates to the Animal Services ANIMAL SERVICES Division. The Animal Services Division is UPDATE seeking to up date the image of the organization by renaming the division to the Humane Division, renaming the Animal Services Officers to Humane Officers, changing the uniform from black BDU's to Khaki pants with navy or gray polo shirts and adjusting the design of the logo on the vehicles and shirts. The changes will be made with little or no impact to the Animal Services budget. Council was advised that the proposed name change was being presented to the Naming Committee after the Council meeting for their recommendation to the Council at a future meetinQ. Pre Council Minutes March 25, 2002 Page 4 ADJOURNMENT Mayor Scoma adjourned the Pre-Council meeting at 6:52 p.m, to the regular Council meeting. ATTEST: tLt~~~ Charles Scoma - ayor v gatvt!/~~ Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - MARCH 25, 2002 -7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order March 25, 2002 at 7:00 p.m. Present: Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino, Jr. Staff: Larry J. Cunningham Steve Norwood Greg Vick Patricia Hutson Alicia Richardson George Staples Absent: Randy Shiflet ROLL CALL Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Assistant City Manager Assistant City Manager City Secretary Assistant City Secretary Attorney Deputy City Manager 2. INVOCATION Ms. Katie Hall of Smithfield Elementary School gave the invocation. 3. PLEDGE OF ALLEGIANCE Ms. Katie Hall led the pledge. 4. SPECIAL PRESENTATIONS PROCLAMATIONS Mayor Scoma presented a proclamation to Ms. Sandra Durbin recognizing the American Cancer Society. City Council Minutes March 25, 2002 Page 2 Mayor Scoma presented Mr. Mark Fisher with a proclamation proclaiming March as "Red Cross Month". Mayor Scoma kicked off the Great American Clean Up for North Richland Hills by proclaiming the citizens of North Richland Hills as official participants of the 2002 Great American Clean Up. CERTIFICATE OF APPRECIATION Ms. Pam Burney thanked Ms. Elizabeth Anderson of Phi Theta Kappa Honor Society for the many years of participation in the adopt a highway program. Ms. Anderson was presented with a certificate of appreciation. Mayor Scoma recognized Sally Proffitt's Business Leadership Class, Tarrant County College. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE COUNCIL MEETING FEBRUARY 25,2002 B. MINUTES OF THE CITY COUNCIL MEETING FEBRUARY 25, 2002 C. CONSIDER CLOSING A PORTION OF AN UNDEVELOPED STREET AND AUTHORIZING THE CONVEYANCE ALONG WITH AN UNUSED PARCEL OF LAND - ORDINANCE NO. 2613 D. CONSIDER ADOPTION OF 2000 INTERNATIONAL PLUMBING CODE - ORDINANCE NO. 2610 E. CONSIDER ADOPTION OF 2000 INTERNATIONAL MECHANICAL CODE - ORDINANCE NO. 2611 F. CONSIDER ADOPTION OF 2000 INTERNATIONAL FUEL GAS CODE - ORDINANCE NO. 2607 City Council Minutes March 25, 2002 Page 3 G. AUTHORIZE THE PUBLICATION OF NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION - RESOLUTION NO. 2002-013 H. PROPERTY TAX EXEMPTION OF CERTAIN DEFINED TRAVEL TRAILERS - ORDINANCE NO. 2614 I. AUTHORIZE INTERLOCAL AGREEMENT WITH THE CITY OF MERCEDES - RESOLUTION NO. 2002-014 J. AWARD BID FOR ANNUAL UNIFORM CLEANING CONTRACT TO DRY CLEAN SUPER CENTER CLEANERS -RESOLUTION NO. 2002-015 K. AUTHORIZE CONTRACT EXTENSION FOR POLICE DEPARTMENT UNIFORMS WITH DIRECT ACTION UNIFORMS - RESOLUTION NO. 2002-016 L. AUTHORIZE CONTRACT EXTENSION FOR TRAFFIC MATERIALS WITH ROADRUNNER TRAFFIC SUPPLY AND VULCAN SIGNS - RESOLUTION NO. 2002-017 M. AWARD BID FOR 2002 INTERIOR RENOVATION PROJECT TO ED PARKER, INC. IN THE AMOUNT OF $58,750 N. AWARD BID FOR 2002 LIGHT FIXTURE REPLACEMENT PROJECT TO CABLE ELECTRIC, INC. IN THE AMOUNT OF $74,900 O. AWARD BID FOR 2002 FLOORING REPLACEMENT PROJECT TO PAR FLOORING IN THE AMOUNT OF $74,740 P. AWARD ANNUAL MICROCOMPUTER HARDWARE CONTRACT TO OMTEX - RESOLUTION NO. 2002-020 MAYOR PRO TEM MITCHELL MOVED, SECONDED BY COUNCILWOMAN JOHNSON TO APPROVE THE CONSENT AGENDA. Motion to approve carried 7-0. 7. GN 2002-027 28TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PUBLIC HEARING PUBLIC HEARING OPENED AND CLOSED Ms. Paulette Hartman advised Council that staff has prepared a program to use the 28th CDBG funds for the reconstruction of Roberta Drive from Clenis to Lola. This project is City Council Minutes March 25, 2002 Page 4 being proposed because of the low rating condition of Roberta Drive. Ms. Hartman informed Council that HUD requires a public hearing to allow citizen input and comments regarding the proposed 28tti year (2001/2002) CDBG program project. Mayor Scoma opened the public hearing and asked for anyone wishing to speak in favor or opposition to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. 8. GN 2002-028 28TH YEAR (2001/2002) COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - RESOLUTION NO. 2002-012 APPROVED COUNCILWOMAN JOHNSON MOVED, SECONDED BY COUNCILMAN TREVINO TO APPROVE GN 2002-028, RESOLUTION No. 2002-012. Motion to approve carried 7-0. 9. GN 2002-029 RESOLUTION SUSPENDING TXU GAS RATE INCREASE FlUNG - RESOLUTION NO. 2002-011 APPROVED Mr. Greg Vick, Assistant City Manager, informed Council that TXU Gas, on March 1, 2002, filed a request to increase the rates which it charges for natural gas service in North Richland Hills and 106 other cities. TXU Gas proposes rates will increase in North Richland Hills by 5.9%, commercial rates by 2%, and industrial rates by 30.5% creating an overall rate increase of 5.13%, Staff is recommending that Council approve Resolution No. 2002-011, which calls for suspension of TXU Gas rates for the 90-day period allowed, authorizes the City to join a coalition, hire a consultant to analyze rate proposal, and appoint Greg Vick as the representative to serve on the Steering Committee to represent the city. COUNCILMAN TOLBERT MOVED TO APPROVE GN 2002-029, RESOLUTION No. 2002-011 WITH THE MODIFICATION THAT THE AGREEMENT BE CHANGED TO REFLECT GREG VICK'S NEW TITLE OF ASSISTANT CITY MANAGER. COUNCILMAN TREVINO SECONDED THE MOTION. Motion to approve carried 7-0. City Council Minutes March 25, 2002 Page 5 10. GN 2002-025 CONSIDER ADOPTION OF ORDINANCE CREATING ECONOMIC DEVELOPMENT PROGRAM FOR MAKING GRANTS TO STIMULATE BUSINESS ACTIVITY - ORDINANCE NO. 2612 APPROVED Mr. Pitstick advised Council of staff's desire to establish an ordinance to set basic thresholds for consideration of offering local grants. The City Attorney drafted an ordinance that creates Chapter 8 % in the local code of ordinances. The ordinance states if a business has a minimum of a $5 million investment in building construction and creates a minimum of 300 new jobs, the City of North Richland Hills will consider waiving the appropriate development fees for that project. The fees would include building permit and public works inspection fees that would normally be charged for construction activities. Staff is recommending approval of Ordinance No. 2612. Council asked Mr. Pitstick how staff intended to get the word out to potential businesses. Mr. Pitstick advised Council that staff has plans to include the incentive in the Economic Development's quarterly newsletter. MAYOR PRO TEM MITCHELL MOVED, SECONDED BY COUNCILMAN WELCH TO APPROVE GN 2002-025, ORDINANCE No. 2612. Motion to approve carried 7-0. 11. GN 2002-026 CONSIDER ECONOMIC INCENTIVE AGREEMENT FOR NEW CONSTRUCTION BY UICI APPROVED Mr. Pitstick introduced Mr. Don Powell with BOK, architect for UICI. Mr. Powell provided Council with a powerpoint presentation of UICl's project. Mr. Powell advised Council that the project is underway and has broken ground. Mayor Scoma asked about the light at the entrance point on Grapevine Highway. Mayor Scoma wanted to know if application had been made with the Highway Department. Mr. Pitstick informed Council that he believed it might be too close to Precinct Line Road for a light. City Council Minutes March 25, 2002 Page 6 Mr. Curtis advised Council that a traffic impact analysis was provided with the development. The TIA shows that not only will the new traffic generated from this addition, but a lot of the existing traffic will be going to the new traffic signal that has been installed at Grapevine Highway and Walker Boulevard. Mr. Curtis informed Council that the proximity of the main entrance off of Grapevine Highway to Precinct Line Road is too close to warrant a traffic signal. COUNCILWOMAN JOHNS.ON MOVED, SECONDED BY COUNCILMAN WELCH TO APPROVE GN 2002-026. Motion to approve carried 7-0. 12. PS 2002-05 CONSIDERTION OF A REQUEST BY MIKE MILLER FOR THE APPROVAL OF THE FINAL PLAT OF LOT 8R, BLOCK 1 ODELL ADDITION LOCATED AT 7921 ODELL STREET APPROVED Mr. Mark Miller, applicant, summarized his request for Council. Mr. Pitstick advised Council that the applicant is requesting to combine two lots into one for the purposes of building a residential home. Mr. Pitstick informed Council that staff would work with Mr. Miller to allow him to live in the existing house until he is just about completed with the new house. Mr. Pitstick advised Council that the Planning and Zoning Commission approved request at their February 28th meeting. Staff recommends approval of PS 2002-05 a final plat of addition as recommended by the Planning and Zoning Commission. Council discussed the Parkland Dedication Fee as it relates to residential owners being required to pay the $600.00 Parkland Dedication Fee. Mr. Pitstick informed Council that any time the city receives a plat it is $600.00 per lot for Parkland Dedication Fee. Councilman Trevino asked staff if Council could waive the Parkland Dedication Fee of $600.00. Mr. Pitstick advised Council that the Parkland Dedication Ordinance would need to be brought back before Council with a newly created district for redevelopment that would address waiving the fee. Mr. Cunningham informed Council that staff and Council would need to look at how they define redevelopment, because there are a lot of pockets in areas where the city is City Council Minutes March 25, 2002 Page 7 wanting to put in parks. Mr. Cunningham advised Council that staff could bring back the Parkland Dedication Ordinance for Council's review and reconsideration. City Attorney George Staples advised Council that the Council could not waive the Parkland Dedication Fee because it was not listed on the agenda. COUNCILMAN TREVINO MOVED TO APPROVE PS 2002-05 WITH THE STIPULATION THAT STAFF LOOK AT A WAY TO REFUND THE $600.00 PARKLAND DEDICATION FEE TO APPLICANT. COUNCILMAN TOLBERT SECONDED THE MOTION. Motion to approve carried 7-0. 13. PZ 2002-02 PUBLIC HEARING TO CONSIDER AN APPEAL OF A REQUEST BY WESTERN RIM INVESTMENT ADVISORS, INC. FOR A ZONING CHANGE AND ORDINANCE CONSIDERATION FROM R-7 MF MULTI-FAMILY, C-1 COMMERCIAL AND 1-2 MEDIUM INDUSTRIAL ON 43.906 ACRES TO PD PLANNED DEVELOPMENT FOR 27.034 ACRES OF SINGLE FAMILY USES AND 16.872 ACRES OF MULTI-FAMILY USES AND SITE PLAN APPROVAL IN THE 6800-6900 BLOCK OF MID-CITIES BOULEVARD - ORDINANCE NO. 2615 (DENIED BY THE PLANNING AND ZONING COMMISSION AT THEIR FEBRUARY 14, 2002 MEETING) APPROVED Mr. Pitstick informed Council that this request is a public hearing for a zoning change that has been appealed. The Planning and Zoning Commission denied the request for a zoning change on February 14, 2002. Western Rim Investment Advisors is requesting a planned development for single family uses on approximately 27 acres and multi-family uses on 16.8 acres. Council was advised that the original zoning request heard by the Planning and Zoning Commission is not what is before Council tonight. The request has significantly changed following the Planning and Zoning meeting. Applicant is requesting two variances to the R7 MF Multifamily planned development request: . Variance from the 100% masonry requirement with elevations requested from 1 % to 41 % for non-brick siding. . Variance from the requirement of a 60 foot setback between apartments and single family lots Applicant is requesting four variances from the R3 single family standards to include lot area, lot width, street yard setback for sideyards and sideyard setbacks: Lot Area Lot Width Side Setback at Street Sideyard setback R3 Standards 7,500 sq. ft. 65 feet 20 feet 6 feet City Council Minutes March 25, 2002 Page 8 Requested PD Variances 5,500 sq. ft. 50 feet 15 feet 5 feet Mr. Pitstick advised applicant was proposing the following additions to R3 standards: Dwelling Unit Size R3 Standards 1,600 sq. ft. Side Garage Entrys Staggered Front Setback Common Areas no requirement 20 feet no requirement Proposed Additions to Standards 15% at 1,600 sq. ft. 40% at 1,800 sq. ft. 45% at 2,000 sq. ft. 30% (33 lots) 18% (20 lots) at 25 feet 3.71 acres (13.7%) Mr. Pitstick advised that as a result of the Planning & Zoning Commission's denial, staff had worked with applicant to bring the proposed development into line with zoning and development standards of the City. Significant changes were made to the standard fronts and open space--changed from 0% to 13.7%, staggered fronts from 0% to 18 %, applicant reduced the density from 4 % units per acre to 3.99 units per acre, and reduced the multi-family lots from 275 units to 263 units, and the single family lot from 114 to 108. Mr. Pitstick advised council a future school site is adjacent to the project and a traffic impact analysis has been performed. Staff had initially looked to provide an access to the school, but the existing traffic impact analysis proved no need for the access. Staff had difficulty in providing for direct access to the school. Staff did not get enough information from school as to when the elementary school would be built or designed. Staff encouraged the district to provide pedestrian access. Mr. Pitstick pointed out on the site plan the pedestrian access between the multi-family site and future school site The recommendation of Staff is to continue the public hearing until April 22 to allow the Planning and Zoning Commission to review and comment at their April 11 meeting. Mr. Marcus Hiles, representing applicant, presented request and addressed Council concerns. Mr. Jospeh Rue, Washington and Associates and Mr. Rick Simmons, Western Rim Investments, also represented applicant and answered Council questions. Discussion and questions from the Council included the ownership of the property at the northwest corner, the location of the gas lines, type of traffic calming devices proposed, need for a traffic signal, streetscape and elevations, type of lighting at back of apartment complex facing single family homes, dish antennas and other types of City Council Minutes March 25, 2002 Page 9 items that might be located on apartment balconies, type of fencing proposed and maintenance of fencing, and architectural concerns. There was concern by the Council of traffic on the neighborhood and access to the school should a school be built. In response to multi-family elevation concerns Mr. Hiles agreed that each side will be a minimum of 75%. Council was also advised that a Homeowners Association would maintain the fences. Mr. Pitstick advised council that hooded lights are addressed in the ordinance, but flood lights were not and would need to be stipulated in the motion with concern to multi- family units facing single family. Mayor Scoma opened the public hearing and asked for anyone wishing to speak in favor of request to come forward. Ms. Nancy Bielik, 8009 Standley Street, spoke in favor of request, and asked that Council not put too many restrictions on development. There being no one else wishing to speak in favor of request, Mayor Scoma asked for anyone wishing to speak in opposition of request to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. COUNCILMAN TOLBERT MOVED TO APPROVE THE PLANNED DEVELOPMENT BROUGHT FORTH WITH CHANGES DISCUSSED TONIGHT: THAT THE TRAFFIC CALMING DEVICES BE APPROVED BY STAFF BEFORE FINAL PLAT APPROVAL; THAT MULTI-FAMILY UNITS BE A MINIMUM OF 75 % MASONRY ON EACH ELEVATION; THAT THERE BE 4 (FOUR) TREES PER LOT IN THE SINGLE FAMILY SECTION; THAT ANY MULTI-FAMILY THAT HAS LIGHTING THAT WOULD AFFECT SINGE FAMILY RESIDENTS BE HOODED AND NO FLOOD LIGHTS ALLOWED; THE HOMEOWNER ASSOCIATION AGREEMENT BE APPROVED BY STAFF BEFORE FINAL PLAT; WITHOUT LIMITING THE OPTIONS AVAILABLE TO STAFF THAT ALL FENCING AND GREEN SPACE (OPEN SPACE) BE MAINTAINED BY THE HOMEOWNER ASSOCIATION (FENCES DEFINED AS ALL FENCES OF THE NEIGHBORHOOD - MASONRY, WROUGHT IRON AND FENCES OF THE NEIGHBORHOOD). COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 6-1, with Mayor Pro Tem Mitchell, Councilmen Metts, Whitson, Tolbert, Trevino, and Councilwoman Johnson voting for approval and Councilman Welch voting against. 14. PW 2002-003 APPROVE CITYIDEVELOPER AGREEMENT WITH SUMMIT BANK FOR A PORTION OF SHADY GROVE ROAD - RESOLUTION NO. 2002-018 APPROVED City Council Minutes March 25, 2002 Page 10 Mr. Curtis advised the agreement will require the City to pay one-half of the cost, amount not to exceed $50,000, for improving Shady Grove Road adjacent to the proposed Summit Bank. Mr. Curtis advised the agreement has been executed by Summit Bank. MAYOR PRO TEM MITCHELL MOVED, SECONDED BY COUNCILMAN TOLBERT, TO APPROVE PW 2002-003 AND RESOLUTION No. 2002-018, APPROVING THE CITy/DEVELOPER AGREEMENT WITH SUMMIT BANK FOR SHADY GROVE ROAD. Motion to approve carried 7-0. 15. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS The City Manager advised in response to concerns regarding drainage problems in the Glenwyck Subdivision resulting from the heavy rains, Staff was meeting with the engineer, developer and builder to look at immediate remedies and any long term solutions that might be necessary to correct the drainage concerns. Staff will be reporting back to the Council and affected property owners. Mayor Scoma made the following announcements: · A Lotta Night Music Concert Series kicks off season - March 29 at 7:00 p.m. at Green Valley Park · Great American Cleanup - Saturday, April 6 from 9:00 a.m. - 12:00 Noon. City Council Minutes March 25, 2002 Page 11 16. ADJOURNMENT Mayor Scoma adjourned the meeting at 9:42 pm. ATTEST: gdl/lÍui~ Patricia Hutson - City Secretary