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Home My WebLink AboutCC 2002-08-02 Minutes MINUTES OF THE BUDGET WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS - AUGUST 2-3, 2002 Present: City Council: Oscar Trevino Frank Metts, Jr. Scott Turnage JoAnn Johnson David Whitson Joe D. Tolbert Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Councilmember Staff: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Paulette Hartman Patricia Hutson Larry Koonce Margaret Ragus Clay Caruthers Andy Jones Tom Shockley John Pistick Debbie Durko Jenny Mabry Patrick Hillis Mike Curtis Jim Browne Steve Brown Pam Burney Terry Kinzie Thomas Powell City Manager Assistant City Manager Assistant City Manager Managing Director Admin/Fiscal Services Assistant to City Manager City Secretary Finance Director Budget Analyst Internal Auditor/Financial Analyst Fire Chief Police Chief Community Services Director Court Administrator Public Information Director Human Resources Director Public Works Director Park and Recreation Director Library Director Environmental Services Director Information Services Director Support Services Director Absent: Lyle E. Welch Councilmember CALL TO ORDER Mayor Trevino called the Council Budget Work Session to order August 2, 2002 at 12:51 p.m. Mayor Trevino also announced that the Crime Control and Prevention District Board would meet in conjunction with the City Council Budget Work Session. Council Budget Work Session Minutes August 2-3, 2002 Page 2 of 7 The City Manager introduced the 2002/03 proposed budget, gave a brief overview and outlined the presentations to be given by Staff. The Council was presented a video presentation that highlighted the accomplishments and activities of the current fiscal year. Following the video, Mr. Norwood presented the economic outlook of the City. Mr. Norwood discussed the slowing of the national economy in June 2001 and the effect of the September 11 terrorist attacks. Mr. Norwood discussed the current economic conditions and the effect on the City's local economy - residential construction, sales tax receipts, property values and new retail and commercial businesses. The outlook for all sectors for the future is positive with new planned retail development, redevelopment, new jobs, availability of platted lots and expansion of single family residences at Home Town, Fountain Ridge, Glenwyck, and Estates of NRH. Ms. Karen Bostic presented the financial overview of the revised current year budget and the proposed 2002/03 operating budget. Ms. Bostic reviewed the different fund types and the revenues and expenditures for the funds. The proposed budget maintains the current tax rate of 57¢ per $100 valuation. Highlights of the proposed budget include: · Increase in all fund revenues projected at 6.9% · Increase in all fund expenditures projected at 5.6% · Increase in general fund revenues projected at 4.5% · Continuation of current service levels · Increase reserve for pay as you go capital improvements making next year's contribution $550,000 · 7.5% Growth in Net Taxable Values · Service enhancements to address goals and targets established by Council · Increase in Senior Exemption by $1,000 · Inclusion of Pass Through Water/Sewer rate increases by the Trinity River Authority and City of Fort Worth for water costs and sewage treatment · Nominal increase in NRH20 ticket price to build reserves for infrastructure maintenance and improvements and to address operation costs. · Nominal increase in the golf per round fee to assist in equipment replacement and other future capital needs Mr. Cunningham presented the service enhancements for the 2001/02 revised budget and the 2002/03 proposed budget. Enhancements in the revised budget funded by cost savings include: · Increase funding for the preventative street maintenance program · Additional radar trailer to expand traffic enforcement · Continuation of Incentive Cost Savings Program with purchase of camera & editing equipment for Citicable and additional funding for the Grapevine Highway Corridor Study. The proposed new service and program enhancements for next fiscal year were identified and discussed by the City Manager. Proposed service enhancements recommended in the 2002/03 proposed budget include: Council Budget Work Session Minutes August 2-3, 2002 Page 3 of 7 Council Goal #1: Safety & Security · Increase in Court Security · Enhancement of Emergency Medical Services & Emergency Preparedness through purchase of EMS handheld data computers and participation in a regional planning council. · Contracting of Vehicle Impound Services and Improvements to Property and Evidence Section of Police Department Council Goal #3: Redevelopment & Reinvestment · Expanding Neighborhood Identity Program to include multi-family housing units · IH 820 Strategic Planning Area Council Goal #4: Financially Responsible · "Pay as You Go" Reserve - continuation of funding & purchase of a traffic signal light communication system · Equipment Purchases to Improve Efficiency - purchase of emission analyzer & mini excavator Council Goal #5: Quality of Life Amenities · Enhancing Service at NRH20 - Locker system replacement · Expansion of "Night of Holiday Magic" · NRH 50th Anniversary Celebration Mr. Patrick Hillis gave an overview of the proposed personnel improvements. Priorities and recommendations for the next budget year consist of: · Continuation of merit pay and performance evaluation system · Implementation of Compensation and Classification Study · Conduct annual market adjustment in accordance with findings of compensation & classification study · Evaluation of medical and dental plans The Council reviewed and discussed the 2001/02 revised budget and the enhancements to service. Mayor Trevino recessed the work session at 3:00 p.m. and called the meeting back to order at 3:16 p.m. The proposed service enhancements for fiscal year 2002/03 were reviewed and discussed by the Council. There was discussion on the need to close the vehicle impound lot and contract the service. The Property Evidence Technician assigned to the Vehicle Impound Lot would be reassigned to the Property/Evidence Section allowing this section of the Police Department to improve operations and meet increasing staffing needs resulting from an increase in amount of property and evidence being processed. There was discussion on the cost involved to close the facility vs. keeping it open and retrofitting and expanding. Council expressed concern with the timing of the 820 Strategic Planning Area study. Council felt that to wait as planned until Council Budget Work Session Minutes August 2-3, 2002 Page 4 of 7 the 2003/04 fiscal year to begin the study would be too late. Staff suggested that Council could designate $25,000 of the fund balance to initiate the start of the study during the second half of next fiscal year. There was discussion on the adequacy of funding for the NRH 50th anniversary celebration. Staff explained that the committee appointed to plan the event will also raise funds through corporate sponsors. Council reached a consensus on the current year revised budget as submitted. Council reviewed and discussed the budget summaries. Council was advised that if they should decide to designate $25,000 as discussed earlier for the initiation of the 820 Strategic Study that the fund balance for the proposed budget would change from $79,129 to $54,129. Council reviewed the Schedules for the summary of revenues and summary of expenditures for the General Fund and staff responded to questions. Mayor Trevino recessed the work session at 5:05 p.m. and called the work session back to order at 5:26 p.m. Council reviewed and discussed the Schedules for the Summary of Property Tax Revenue and Distribution and the Summary of Revenues and Expenditures for the General Debt Service Fund. The Council reached a consensus of maintaining the current tax rate of 57¢ per $100 valuation and had no objections to the budget as presented with the revision to the 2002/03 fund balance to $54,129 - the $25,000 to be used for the initiation of the 820 Strategic Study during the later part of next fiscal year. There was discussion on tax rates of other municipalities and the services provided compared to services provided by North Richland Hills. Mr. Cunningham advised he would ask the Budget Office to do a comparison of services offered by other cities. Council reviewed and discussed the Internal Service Funds - Building Services Fund, Equipment Services Fund, Self-Insurance Fund, and Information Services Fund - the Special Revenue Funds, and the Park and Recreation Facilities Development Fund. Council reached a general consensus on all funds discussed. Mayor Trevino recessed the meeting at 6:41 p.m. Mayor Trevino called the work session back to order on August 3 at 8:02 a.m. with the same members present as recorded. The Council reviewed and discussed the Enterprise Funds - Utility, Aquatic Park and Golf Course. There was discussion on the anticipated rate increases from the City of Fort Worth and TRA for water and sewer and the increase being passed through to the citizens. There was discussion and concern expressed on the funding of the Economic Development position out of the Utility Fund. There was a desire expressed by some of the Council to review more closely the Utility Fund and Staff was asked for next year to analyze and do a detailed justification of items funded by the Utility fund. Staff suggested an outside firm to perform a Council Budget Work Session Minutes August 2-3, 2002 Page 5 of 7 rate analysis. Council was not in favor of going outside for a rate study. There was discussion on the amenities that are associated with the water rates. Council was in favor of receiving a report on the amenities funded by water rates. In summary, Council expressed the desire to be educated on all amenities provided by the City so they can justify tax rates and water rates to citizens. Council asked that the maintenance of the water towers be included in the report. Council reviewed and discussed the Miscellaneous Funds - Donations, Special Investigation Fund and Drainage Utility Fund. The Council reached a consensus on all funds discussed. Mayor Trevino recessed the work session at 9:30 a.m. and called the work session back to order at 10:04 a.m. and announced that he was calling the Crime Control and Prevention District Budget work session to order. Mayor Trevino called the Budget Work session back to order at 10:37 a.m. All Council members were present as previously recorded and the following staff members were present: Larry J. Cunningham, Steve Norwood, Greg Vick, Karen Bostic, Paulette Hartman, Patricia Hutson, Margaret Ragus, Clay Caruthers, Larry Koonce, Thomas Powell, Terry Kinzie, Jim Browne, John Pitstick, Andy Jones, Patrick Hills and Steve Brown. Mr. Mike Curtis presented a power point presentation of the proposed 2002/03 Public Works Capital Improvement budget. Mr. Curtis briefly reviewed the projects completed during the past year. Highlights were given of new funding needed for 1) 2002/03 Street Capital Projects, which included · 4 continuing projects - Davis Boulevard Restriping from Emerald Hills to Starnes; Rufe Snow Drive Bridge (Loop 820 / Rufe Snow); Rufe Snow Drive (Glenview to Karen); Rufe Snow Drive (Mid-Cities to Hightower) · 2 annual maintenance projects - Preventative Street Maintenance program; Sidewalk projects · 4 new projects - North Hills Mall Street & Signal Improvements; North Tarrant Parkway (Davis to City limits); Robert Drive (Clenis to Lola); Traffic Signal Light Communication System 2) 2002/03 Drainage Projects consisting of · 1 continuing project - Reconstruction of miscellaneous curbs/gutters to allow drainage · 1 new project - North Hills Mall Drainage Improvements 3) 2002/03 Utility Projects consisting of · 8 continuing projects - Rufe Snow Elevated Storage Tank; Rufe Snow Drive (Glenview to Karen); Miscellaneous Water/Sewer Main; Miscellaneous Capital Projects; Small Water Main Replacement; Annual Telemetric Water Meter Replacement · 2 new projects - Meandering Drive Water Line Replacement; North Hills Sanitary Sewer Improvements. Council Budget Work Session Minutes August 2-3, 2002 Page 6 of 7 Mr. Greg Vick presented a power point presentation of miscellaneous CIP projects for 2002/03. Continuing projects presented and discussed were GIS Storm Drainage System Update and GIS Water and Wastewater Update. Facility projects proposed were 1) bay door replacement at Fire Station #2; 2) Exterior cleaning and painting of Dick Fisher complex; 3) HVAC replacement at the Community Center complex; 4) Interior renovations at the Recreation Center; 5) Outdoor lighting and wiring replacement at the Fire Administration and Fire Station #4; 5) Relocation of Fire Stations #1 & #4. Mr. Vick discussed the TIF NO.2 - Home Town NRH Public Library, Home Town NRH Recreation Center, Home Town TCC Training and Conference Center and Home Town Infrastructure. Plans are to acquire land in 2002 for the Library with selection of an architect in 2003. Mr. Vick outlined the major capital equipment purchases - 1) Replacement of backhoe, 3 dump trucks, sweeper; 2) Document Imaging System; 3) IBM / AS400 Replacement; and 4) Network Communication Hardware replacement. Council reached a consensus on the proposed 2002/03 Public Works Capital Improvement budget and the proposed 2002/03 Miscellaneous Capital Improvement budget. Mayor Trevino recessed the work session at 11 :27 a.m. and called the work session back to order at 12: 12 p.m. with the same Council members present as recorded and the following staff present: Larry J. Cunningham, Steve Norwood, Greg Vick, Karen Bostic, Paulette Hartman, Patricia Hutson, Larry Koonce, Margaret Ragus, Clay Caruthers, Jim Browne, Thomas Powell, Mike Curtis and Steve Brown. Mr. Jim Browne presented a power point presentation of the Park and Recreation Facility Development Corporation program. The presentation included a summary of revenue, expenditures and reserves from 1995 to 2001, existing funding for continuing projects - Multi Level Interactive Complex and Green Extreme Dispatch System - and highlights of the 2002- 2003 CIP budget. The 2002-2003 CIP budget provides for the replacement of the locker system at NRH20, the resurfacing of the Green Extreme surge tank, allocation of interim funds to start the first part of construction for the Multi Level Interactive Complex, allocates funds for the design of the parking lot expansion and provides for miscellaneous construction such as drainage improvements, site improvements and/or miscellaneous building, capital purchases or other improvements. Mr. Browne reviewed with Council the NRH20 Master Plan. Council reached a consensus on the proposed 2002/03 Park Facilities CIP budget. Staff updated the Council on the status of the Citizen Capital Study Improvements Committee meetings. Council was advised plans were for the Committee to make their final report to Council on November 11. Mr. Cunningham explained to Council that it would be advantageous for Staff to also attend the Council goal setting work session. The majority of the targets and action items set by Council at the work session directly affect the budget process and staff would be able to understand the direction of the Council and provide input. The consensus of the Council was for Staff to also attend the Council Goal Setting Work Session. Council Budget Work Session Minutes August 2-3, 2002 Page 7 of 7 Mayor Trevino adjourned the budget work session at 1 :00 p.m. ""~''''''II " III ,:;;,y.. ~.......... ~II/", Jj!L~~n'" .~~ ~ :~ .: .... ~ - . \ -- : . \"' ~ . : EST:r ¡.... ~ '7'\ i ~ . I ~ '-- Oscar Trevino - Mayor