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HomeMy WebLinkAboutCC 2002-11-25 Minutes MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 25, 2002 - 5:00 P.M. Present: Oscar Trevino Frank Metts, Jr. Lyle E. Welch Scott Turnage JoAnn Johnson Joe D. Tolbert Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples Paulette Hartman John Pitstick Larry Koonce Mike Curtis Jenny Mabry Jim Browne Andy Jones Thomas Powell Terry Kinzie City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary City Attorney Assistant to the City Manager Director of Development Finance Director Public Works Director Communications Director Parks & Recreation Director Fire Chief Support Services Director I nformation Services Director Absent: David Whitson Councilman ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Trevino called the meeting to order at 5:00 p.m. DISCUSS ITEMS Mayor Trevino asked that the minutes include FROM REGULAR first and last name for Councilman Lyle Welch NOVEMBER 25, and Councilman Tim Welch. 2002 CITY COUNCIL MEETING Item No.7 - PS 2002-33 - Mayor Trevino asked staff if the Forest Glenn collector would only be 5" of concrete. Mr. Curtis informed council that the applicant would have 5" of concrete over 6" of lime stabilized subgrade. The applicant is asking for additional space that abuts up to residential areas. The street will not be used as a collector. IR 2002-155 UPDATE ON 50TH ANNIVERSARY COMMITTEE PLANS Pre Council Minutes November 25, 2002 Page 2 Item No. 12 - PU 2002-047 - Councilman Tolbert wanted to know if the city is really going to spend $500,000 for shade structures at the park. Councilman Tolbert wanted to know if the money for the structures went back into the budget would the $275,000 be restricted by geographic area on the future spending of the funds. Mr. Jim Browne informed council that the shade structures have been a long-term request from associations. Drawings of the structures will be available for council viewing during the council meeting. City Attorney George Staples present at 5:05 p.m. Former Mayor Tommy Brown introduced 50th Anniversary Committee members who were present. The members were Evalyn Lochridge and Hardy Sanders. Mr. Brown advised council that February 22, 2003 would kick off the 50th Anniversary Gala/Celebration. Mr. Hardy Sanders generously contributed the $10,000 for the Fort Worth Symphony Orchestra that will be performing at the Gala/Celebration. Ms. Jenny Mabry outlined the following events leading up to the 50th Anniversary of the City of North Richland Hills. February 22, 2003 - 50th Anniversary Kick-off GalalCelebration · Fort Worth Symphony to perform at Birdville Independent School District · Tickets will be sold for $30.00 for the reception and concert. Tickets for the concert only will be sold for $15.00 · Commissioned painting commemorating the 50th Anniversary will be unveiled at the Gala March 28, 2003 - A Lotta Night Music · Mighty Marvelous 4 band will perform · Event to begin at 6:00 p.m. and conclude at 10:00 p.m. · 50's Car show, dance show and costume IR 2002-157 CONTINUE DISCUSSION OF PROPOSALS Pre Council Minutes November 25, 2002 Page 3 contest April 25, 2003 - Celebration of 50th Anniversary · Ceremony with time capsule dedication Late afternoon event with previous council members being invited A Lotta Night Music Concert - Glen Dorsey Orchestra Big Band · · May 3, 2003 - Paws for the Cause Walk-A- Thon · Annual event to raise donations for the Animal Adoption and Rescue Center May 13, 2003 - Birdville Independent School Spring Choir Concert · BISD choirs will be performing City will promote 50th Anniversary · July 4,2003 - Family Fourth Event · Begin event earlier for families (children concert and activities) Emerald City will perform hits from the 1950's to current music Fireworks will be expanded · · Ms. Mabry informed council that the History Committee is currently gathering information for the web site and a portable story board/timeline that will be at each event. Staff also plans to market our special year via city newsletters, website, citicable, special historical video, handouts for citizens and have information available at all events. Councilwomen Johnson asked that staff include local artists and schools for the 50th anniversary events. Fire Chief Andy Jones outlined the necessity for a fire training facility. Chief Jones informed council that practicing fighting real fires in structures is the key to improvinq the Pre Council Minutes November 25, 2002 Page 4 FROM BOND Firefighters' skills and efficiency. In the last STUDY three years the City has conducted only 7 live COMMITTEE fire training sessions. Only about 42 of our 82 sworn Firefighters participated in any part of the live fire training. Currently the two places fire personnel train is at Johnson Co. and A&M Fire School. The inconvenience of locations and cost prohibit the city from providing our Firefighters with sufficient training opportunities. Many of our Firefighter/Paramedics hired in the last five years have not participated in any form of live firefighting since their recruit training. Chief Jones said that he surveyed NEFT A Fire Chiefs and none of the NEFTA cities surveyed have their own live fire training facility. Of 11 respondents, all 11 stated that they thought live fire training was important; 4 of the 11 did not currently provide the live fire training and 7 respondents provided the training once or twice a year at other sites. Chief Jones would like to offer training 4 times a year and obtain at least 3 training fires per year per firefighter. Chief Jones mentioned a few of the many reasons for providing live fire training for our Firefighters in North Richland Hills: address City Council's Goal for a safe and secure City, provide better stamina and "pacing" of our personnel at actual structure fires, more efficient use of SCBA air supply, quicker fire location and knock down resulting in lower property loss, better safety for citizens, fewer on the job injuries while fire fighting, train on the same front line equipment that the firefighters use to respond. Chief Jones answered questions from council. Mr. Greg Vick presented council with an outline addressing the cost of the training facility. An over all net difference per year over 20 years would be $8,948. After discussion the council concurred with the Bond Committee's recommendation to include the Fire Training Facility Expansion upgrades in the bond package. The council agreed with all the Droiects recommended bv the Citizen's ADJOURNMENT >"___ 0- ~_'~.'"'M_"_.'·è~~"_.._.,.~_.._,",".._"_~,._~.__~_"___.._________._._ Pre Council Minutes November 25, 2002 Page 5 Bond Committee and instructed staff to place an item on the next agenda ordering the Bond Election for February 1, 2003, Mayor Trevino announced at 6:00 p.m. that the Council would adjourn to Executive Session for Deliberation Regarding Real Property as Authorized by Government Code § 551.072 a) Land acquisition for Fire Station Site in the North Davis Area b) 820 Expansion / Right-of-Way Acquisition - Tennis Center & Recreation Center Consultation with City Attorney as Authorized by Government Code §551.071 a) Venne vs. North Richland Hills b) Davis vs. North Richland Hills Deliberation Regarding Economic Development as Authorized by Government Code § 551.087 Discuss the Offer of Financial Incentive to Business Prospect which City is Conducting Economic Development Negotiations to have such Business Locate in City Limits. Mayor Trevino announced at 6:54 p.m. that the Council would adjourn to the regular Council meetina. .,. ·'r\\ChL.,AJi;· // <~" ;:\\(~:""·"""'.~Ð ~ '/-;,- .'~',$'··n ....?:V '/. ;-..' ~.' '.\/ ., .::s;: ~ "In', ATiiiT: r 'r:} ::?-\ :rT1? ~:::.~\ h ....5;:.. ~ ~ 14<f:'. ¿._ C/~z ~/« ~~"tÝtu:~ Patricia Piotson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 25,2002 -7:00 P.M. 1. CALL TO ORDER Mayor Trevino called the meeting to order November 25,2002 at 7:02 p.m. ROLL CALL Present: Oscar Trevino Lyle E. Welch Scott Turnage JoAnn Johnson David Whitson Joe D. Tolbert Timothy J. Welch Mayor Councilman Councilman Councilwoman Councilman Councilman Councilman Absent: Frank Metts, Jr. Mayor Pro Tem Staff: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Councilman Tolbert gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS None. City Council Minutes November 25, 2002 Page 2 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING NOVEMBER 11, 2002 B. MINUTES OF THE COUNCIL MEETING NOVEMBER 11, 2002 C. GN 2002-132 ABANDON DRAINAGE EASEMENT LOT 1 R, BLOCK 2, THOMPSON PARK ESTATES (SOUTHWEST CORNER MID CITIES BOULEVARD & PRECINCT LINE ROAD) FOR CITIZENS NATIONAL BANK- ORDINANCE NO. 2674 D. PU 2002-043 AWARD OF BID TO AMERICAN CIVIL CONSTRUCTORS IN THE AMOUNT OF $2,184,170 FOR THE CONSTRUCTION OF THE COTTONBEL T TRAIL PROJECT AND APPROVE RESOLUTION NO. 2002-091 E. PU 2002-044 AUTHORIZE CONTRACT EXTENSION FOR TOP SOIL, SAND AND FLEX BASE WITH HJG TRUCKING F. PU 2002-045 AWARD BID FOR 2003-YEAR MODEL VEHICLES TO CLASSIC CHEVROLET IN THE AMOUNT OF $514,409 G. PAY 2002-011 APPROVE FINAL PAY ESTIMATE #15 TO HALL-ALBERT CONSTRUCTION CO. IN THE AMOUNT OF $63,977.46 FOR THE WASTEWATER SYSTEM REHABILITATION, CONTRACT B COUNCILMAN WHITSON MOVED, SECONDED BY COUNCILMAN TURNAGE TO APPROVE THE CONSENT AGENDA. Motion to approve carried 6-0. ~.... . ._....'"-~.-"-_..._.._---_.~-~,~.~.~-~'"~._-~.~---~- City Council Minutes November 25, 2002 Page 3 7. PS 2002-33 PUBLIC HEARING TO CONSIDER A REQUEST BY B.H. & L. JOINT VENTURE FOR THE APPROVAL OF THE FINAL PLAT OF LOTS 15-28, BLOCK 5, LOTS 21-26, BLOCK 9, LOTS 1-5, BLOCK 10, LOTS 1-28, BLOCK 11, LOTS 1-27, BLOCK 12, LOTS 1-18, BLOCK 13, LOTS 1-8, BLOCK 14 AND LOTS 1-11, BLOCK 15 OF THE FOREST GLEN EAST ADDITION PHASE II (LOCATED IN THE 8000 BLOCK OF DAVIS BOULEVARD); 37.29 ACRES (CONTINUED FROM THE 11/11/02 CITY COUNCIL MEETING) APPROVED Mayor Trevino informed the public and council that the public hearing was opened at the November 11,2002 City Council meeting and continued for later action. Mr. Doug Long, applicant, was available to answer council questions. Director of Development John Pitstick informed council that this request was continued at their November 11 , 2002 meeting per applicant's request. The Development Review Committee (DRC) reviewed the plat and agreed that this plat did not comply with zoning and subdivision ordinances. However, the plat was submitted to the Planning and Zoning Commission. The primary concerns of DRC were the impacts to the Little Bear Creek Corridor and the lack of a traffic impact analysis. The applicant has since agreed to construct Forest Glenn and Shadywood Lane from Forest Glenn to Davis Boulevard to a 41-foot collector width street. Mr. Pitstick advised council the applicant had recently completed a study of the Little Bear Creek Corridor, which indicates this plat will meet the Little Bear Creek ordinance. Mr. Pitstick informed council the Planning and Zoning Commission failed to make a motion at their October 24, 2002 meeting with a tie vote for approval and denial. Staff is recommending approval with the following stipulations: 1. Applicant to construct a 41-foot collector width street for Forest Glenn to Shadywood Lane, and continue 41-foot width on Shadywood Lane from Forest Glenn to Davis Boulevard. 2. Applicant will immediately escrow $50,000 toward the future construction of a traffic signal light at Shadywood Lane and Davis Boulevard. The City and applicant will equally share (50/50) all costs associated with the signal light. 3. Final plat will conform to the Little Bear Creek ordinance. 4. Applicant will plant additional street trees along Shadywood Lane to mitigate all trees previously removed from environmentally sensitive area in Little Bear Creek Corridor. City Council Minutes November 25, 2002 Page 4 5. Applicant agrees to sell to the city for municipal purposes approximately 7+ acres as stipulated in letter. Councilman Tim Welch asked staff if there was an estimated installation time for the light. Public Works Director Mike Curtis informed council that there is no timetable available. Mayor Trevino called for comments in favor of request to come forward. There being no one wishing to speak Mayor Trevino called for comments opposed to come forward. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILWOMAN JOHNSON MOVED TO APPROVE PS 2002-33 THE FINAL PLAT OF FOREST GLEN EAST PHASE II ADDITION. COUNCILMAN LYLE WELCH SECONDED THE MOTION. Motion to approve carried 6-0. 8. GN 2002-133 ORDINANCE CLOSING IVY LANE LOCATED IN SHADY OAKS ADDITION - ORDINANCE NO. 2672 APPROVED Mr. Curtis informed council that the Homeowners Association (HOA) of Shady Oaks is requesting permission to install a gate at the northern entrance to the Shady Oaks subdivision. Mr. Curtis informed council this is the first of two steps needed to honor the HOA's request. The City will need to officially close Ivy Lane and approve an ordinance granting a license to Shady Oaks HOA. Mr. Curtis informed council that the HOA intends to have a gate installed to keep the general public off of Ivy Lane. The ordinance granting a license is the next item for council consideration. Councilman Tolbert asked staff if they intended to erect signs notifying citizens that the street would be closed. Councilman Tolbert would like to see staff notify citizens by way of signage. Councilman Tim Welch asked Mr. Curtis if the HOA would coordinate with the Fire and Police Departments in the event of an emergency city vehicles would have access to street. Mr. Curtis informed council that the HOA would be responsible for the street maintenance. Councilman Whitson asked staff if there would be a section in the license that would require a certain amount of funds to provide maintenance for the street. City Council Minutes November 25, 2002 Page 5 City Attorney George Staples advised council that there is not provision to have the HOA maintain funds for maintenance. The City can revoke license if the HOA fails to maintain the street. COUNCILMAN TOLBERT MOVED TO APPROVE GN 2002..133, ORDINANCE No. 2672. COUNCILMAN TIM WELCH SECONDED THE MOTION. Motion to approve carried 6-0. 9. GN 2002-134 GRANTING A LICENSE TO SHADY OAKS HOMEOWNERS ASSOCIATION TO USE IVY LANE (5 YEAR PERIOD) - ORDINANCE NO. 2673 APPROVED Mr. Curtis informed council that this ordinance is the second part of the process to grant the request of Shady Oaks Homeowners Association (HOA). Ordinance No. 2673 outlines the responsibilities of Shady Oaks HOA. Mr. Curtis went over the main points of the ordinance. HOA will be responsible for all street and right-of-way maintenance required for Ivy Lane. HOA will be responsible for installation cost and all operations and maintenance required on the gate installed by the HOA. HOA will provide "approved" devices to open the gate by emergency vehicles. Ordinance to expire in 5 years at which time the council can take action to extend the time period. Councilman Tim Welch asked Mr. Curtis if staff would inspect the gates to be sure it is in compliance. Mr. Curtis advised council that staff would inspect the fence after it has been erected. COUNCILMAN TIM WELCH MOVED TO APPROVE ORDINANCE No. 2673, ALLOWING SHADY OAKS HOMEOWNER ASSOCIATION TO INSTALL A GATE ON IVY LANE FOR A FIVE..YEAR PERIOD. COUNCILMAN TOLBERT SECONDED THE MOTION. Motion to approve carried 6-0. City Council Minutes November 25, 2002 Page 6 10. GN 2002-135 APPOINTMENT TO ALTERNATE POSITION ON THE PLANNING AND ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE APPROVED City Secretary Patricia Hutson advised council that Mr. John Lewis who held the alternate position was recently appointed to Place 5 on the Planning and Zoning and Capital Improvement Advisory Committee. Mayor Trevino is recommending that Mr. Richard Davis be appointed to alternate on the Planning and Zoning Commission and Capital Improvement Advisory Committee, term expiring June 30,2004. COUNCILWOMAN JOHNSON MOVED TO APPOINT RICHARD DAVIS TO ALTERNATE POSITION ON THE PLANNING AND ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE. COUNCILMAN LYLE WELCH SECONDED THE MOTION. Motion to approve carried 6-0. 11. PU 2002-046 AWARD OF BID TO GREEN SCAPING IN THE AMOUNT OF $1,300,717 FOR THE CONSTRUCTION OF THE NEIGHBORHOOD PARKS PROJECT (BRANDONWOOD PARK SITE, FOSTER VILLAGE, SNOW HEIGHTS ELEMENTARY SCHOOL, AMUNDSON/MAIN PARK SITE, MULLENDORE ELEMENTARY SCHOOL) AND APPROVE RESOLUTION NO. 2002-094 APPROVED Parks and Recreation Director Jim Browne summarized item for council. Mr. Browne brought to council's attention that the approved Parks and Recreation Facilities Development Capital Improvement Program included funding for the design and construction of new neighborhood parks at the following locations: Brandonwood Park Site Foster Village Snow Heights Elementary School Amundson/Main Park Site Mullendore Elementary School Proposed improvements for each site include a playground, pavilion, multi-use trail, landscaping, irrigation and public art. The total budget for construction for the five neighborhood parks is $1,315,470. Mr. Browne informed council that there were six alternates included in the bid for pricing and consideration. The alternate bids were: Alternate 1 Koi Pond at Brandonwood Alternate 2 Seasonal Color Beds at Brandonwood City Council Minutes November 25, 2002 Page 7 Alternate 2A Decorate Streetlight at Brandonwood Alternate 3 Black Vinyl Fence at Foster village, Mullendore and Snow Heights Alternate 4 Grading and Drainage at Snow Heights Alternate 5 Side Pavilions at Amundson/Main Alternate 6 Second Playground at Amundson Staff received eleven bids on November 7 and the recommended bid was determined using the competitive sealed proposal evaluation system. Green Scaping scored the highest using the selection criteria, which includes the base bid amount, experience of the superintendent, and prior experience with the contractor. Staff is recommending Alternate 3, 4, 5 and 6 and to award the contract for the construction of the neighborhood parks project to Green Scaping in the amount of $1 ,300,717. COUNCILWOMAN JOHNSON MOVED TO AWARD THE CONTRACT FOR THE CONSTRUCTION OF THE NEIGHBORHOOD PARKS PROJECT TO THE LOW BIDDER, GREEN SCAPING, IN THE AMOUNT OF $1,300,717 AND APPROVE RESOLUTION No. 2002-094 AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONTRACT WITH ALTERNATES 3,4,5 AND 6. COUNCILMAN TIM WELCH SECONDED THE MOTION. Motion to approve carried 6-0. 12. PU 2002-047 AWARD OF BID TO WALKER BUILDING CORPORATION IN THE AMOUNT OF $227,200 FOR THE CONSTRUCTION OF SHADE STRUCTURES AT WALKER'S CREEK PARK AND APPROVE RESOLUTION NO.2002-092 REJECTED Mr. Browne advised council that the design and construction of shade structures over the bleacher areas at Walker's Creek Park and Cross Timbers Park was approved in the Parks and Recreation Facilities Development Capital Improvement Program. Mr. Browne advised council that bids for the project were initially due on August 12 and only two bidders expressed interest. The bid opening was extended three more times due to a lack of interest from prospective bidders and bidders concern that the project was over budget. The bid opening was September 19 and the city received three bids. The lowest bid was from Walker Building Corporation in the amount of $433,200, which is $158,200 over budget. Bidders offered the following factors to higher than anticipated costs: retrofit installation difficult to access and remove materials and make safe for continual park use. getting interest for a relatively small project in terms of custom steelwork. City Council Minutes November 25, 2002 Page 8 confined workspace resulting in increase bid totals to compensate for potential damage to existing dugouts, fences, sidewalks and plaza concrete during the course of construction. Staff is recommending that the award of contract for the construction of bleacher shade structures at Cross Timbers wait until the second phase of development and that the construction of shade structure at Walker's Creek be awarded to Walker Building Corporation. Walker's bid included $227,200 for the shade structures at Walker's Creek Park. Council discussed the need and costs associated with shade structures for Walker's Creek Park and Cross Timbers. COUNCILMAN TOLBERT MOVED TO DENY PU 2002-047 WITH THE HOPE THAT THE PARK AND RECREATION DEPARTMENT WOULD RECONSIDER USING MONEY ON OTHER PROJECTS. COUNCILMAN TIM WELCH SECONDED THE MOTION. Larry J. Cunningham asked the City Attorney if council should reject bid. Mr. Staples said he would prefer if council rejected bid versus deny. Councilman Turnage let council know that he believes that the shade structures are needed. COUNCILMAN TOLBERT AMENDED HIS MOTION TO REJECT BID. COUNCILMAN TIM WELCH SECONDED THE AMENDMENT. Motion to deny carried 5-1 with Councilmen Lyle and Tim Welch, Whitson, Tolbert, Councilwoman Johnson voting for and Councilman Turnage voting against. 13. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE-COUNCIL AGENDA No action needed. 14. A. CITIZENS PRESENTATION None. City Council Minutes November 25, 2002 Page 9 B.INFORMATION AND REPORTS Councilman Tim Welch made the following announcements. Citizen's Fire Academy will be graduating on November 26th at the Birdville Fine Arts/Athletic Complex. Congratulations to these great participants! The City of North Richland Hills facilities will be closed on November 28-29 due to the Thanksgiving Holiday. Trash service will not be provided on Thursday, November 28th but will resume on Friday, November 29th. The Keep NRH Beautiful Committee will be accepting nominations for the Annual Holiday Lighting Contest. The committee will recognize nine homeowners in our area for the beautiful lights and decorations of their homes. If you would like to nominate someone, call 817-427-6651 by December 6th. The Committee will recognize the winners at the December 9th Council Meeting. Come get into the festive holiday spirit by joining us for A Night of Holiday Magic on Saturday, December ¡1h, The Flatlanders and Brave Combo will perform their great hits and Santa and Mrs. Claus will arrive in plenty of time for pictures with the children. We will also have a children's holiday village with lots of fun activities with a kiddie train and petting zoo. The lighting of the Christmas tree will also be a treat with spectacular fireworks following the lighting. In addition to all the fun, there will be plenty of food and beverages including hamburgers, kettle corn and hot chocolate. Come join the fun on Saturday, December 7 from 4:00-9:00 p.m. at the North Municipal Complex off Mid Cities and Tecnol Blvd. Call 817-427-6000 for further information. The Police and Fire Department are collecting unwrapped toys for the holiday season. They will provide these toys to needy families in our area. If you would like to participate, please bring an unwrapped toy to the Police Department or any of the Fire Stations. December 7 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. 817 -427 -6570 City Council Minutes November 25,2002 Page 10 15. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:02 . . 'c' \. ~'" \ \\~-:,;. :;':':'."~.i¡l) ./ '8' ,,\,,,.,,, ··..1"-:. "'n ··w ~( .' "\,c' A TTi.g·T: '\<? 0: ß!! :-i ~;J1~ e. .. " ........ ' Patricrá-/Jj,ut~n ~"Çity Secretary ",'1". ,."