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Home My WebLink AboutCC 2002-12-16 Minutes MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - DECEMBER 16, 2002 - 6:10 P.M. Present: Oscar Trevino Lyle E. Welch Scott Turnage JoAnn Johnson Joe D. Tolbert Timothy J. Welch Mayor Councilman Councilman Councilwoman Councilman Councilman Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Paulette Hartman Patricia Hutson Alicia Richardson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Jim Browne Chris Swartz City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary Assistant City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Parks & Recreation Director Aquatic Manager Absent: Frank Metts, Jr. David Whitson Mayor Pro T em Councilman ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Trevino called the meeting to order at 6:10 p,m. DISCUSS ITEMS No discussion or questions. FROM SPECIAL DECEMBER 16, 2002 CITY COUNCIL MEETING IR 2002-163 Mr. Norwood gave an update on the status of REVIEW the North Hills Mall improvements. Council was PROGRESS OF advised that Mr. Burk Collins and Mr. Steve NORTH HILLS King were not able to be present tonight to MALL EXPANSION, provide an update to Council. Mr. Norwood REDEVELOPMENT gave a brief overview of the project and the key AND CONTRACT components. Mr. Norwood explained that the ISSUES hold-up on the project is the financing; Mr. Collins still has not obtained necessary Pre Council Minutes December 16, 2002 Page 2 financing but is still optimistic that financing will NAN be approved. IR 2002 -165 Mr. Pitstick presented to Council the 2003 UPDATE ON NEW Development Review Process Schedule. The PLANNING AND 13-week schedule with one deadline each ZONING PROCESS month will give the applicants and City adequate time to submit, review and revise plans. This schedule is in response to concerns and input received from a meeting with developers, builders and engineers. All development items will be presented at a single meeting each month to the Planning & Zoning Commission and the Council will also have one meeting per month with development action items. Straight zoning requests and simple plats will be brought forward for action quicker than the 13-week process. Council discussed extensively the new process, and their concerns with the schedule and meetings. Council agreed to proceed with the new process on a trial basis. Staff will bring it back to Council for review at the second meeting in March. Staff brought to Council's attention Council meeting dates on the schedule that conflict with Council conferences. Staff was instructed to survey for the Council by fax to determine whether the conflicting meetings should be rescheduled to a different date. Council was advised that a decision needed to be reached soon on the February 10 meeting. Council agreed to reschedule the February 10 meeting to February 5. J.PitsticklS.Norwood IR 2002-164 Mr. Vick presented the 2003 legislative program DISCUSS 2003 for State and Federal issues, Mr. Vick briefly LEGISLATIVE highlighted anticipated issues and legislation the PROGRAM FOR City will be monitoring. Council concurred with STATE AND the program and Staff will place on action item FEDERAL ISSUES on a future agenda for formal Council approval of the program. G.Vick ADJOURNMENT Mayor Trevino announced at 6:55 p.m. that the Council would adjourn to the regular Council meeting. Pre Council Minutes December 16, 2002 Page 3 A TTEs;r· (\"/"ì./jjll^ "~' z,r-. "'. ru L,// (<~,: I"'t ".<~ />;'" .:_~~</' ~ g ~~~ ': MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - DECEMBER 16, 2002 -7:00 P.M. 1. CALL TO ORDER Mayor Trevino called the meeting to order December 16,2002 at 7:04 p.m. ROLL CALL Present: Oscar Trevino Lyle E. Welch Scott Turnage JoAnn Johnson Joe D . Tolbert Timothy J. Welch Mayor Councilman Councilman Councilwoman Councilman Councilman Staff: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary Attorney Absent: Frank Metts, Jr. David Whitson Mayor Pro Tem Councilman 2. INVOCATION Students from Snow Height Elementary gave the invocation. 3. PLEDGE OF ALLEGIANCE Students from Snow Height Elementary led the pledge. City Council Minutes December 16, 2002 Page 2 4. SPECIAL PRESENTATIONS SNOW HEIGHTS ELEMENTARY CHOIR - Councilman Turnage presented a certificate to Snow Heights Elementary for their participation in the council meeting. RECOGNITION OF NIGHT OF HOLIDAY MAGIC COMMITTEE Mr. Cunningham and Mayor Trevino recognized the following members of the Night of Holiday Magic Committee for their time and effort. Vickie Loftice, Event Chair; Pam Burney, Event Co-Chair; Debbie Durko, Thomas Powell, Jenny Mabry, Stacy Smith, Sharon Davis, Paulette Hartman, Debbie Privett, Jimmy Cates, Lisa Juren, Andy Kancel, Kirk Marcum, Steve Brown and Gary Bechthold. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. PW 2002-017 AWARD OF BID TO SMITH CONTRACTORS INC. IN THE AMOUNT OF $67,317 FOR THE JESTER COURT/SQUIRE COURT DRAINAGE IMPROVEMENTS PROJECT COUNCILMAN TOLBERT MOVED, SECONDED BY COUNCILMAN LYLE E.. WELCH TO APPROVE THE CONSENT AGENDA. Motion to approve carried 5-0. City Council Minutes December 16, 2002 Page 3 7. GN 2002 - 142 SUPPORTING THE TEXAS PARKS AND WILDLIFE PROGRAM FOR PARKLAND ACQUISITION AND DEVELOPMENT OF PARKS AND RECREATION FACILITIES - RESOLUTION NO. 2002- 096 APPROVED Mr. Jim Browne, Director of Parks and Recreation, advised council that the resolution supports the management of the Texas Recreation and Parks account by the Texas Parks & Wildlife Department and Commission. The Park and Recreation Board discussed and voted unanimously in favor of resolution, Councilman Tim Welch asked Mr. Browne how much money the City has received in the last few years. Mr. Browne advised council that the City has received 2.6 million from this particular program. COUNCILMAN TURNAGE MOVED TO APPROVE GN 2002-142. COUNCILMAN LYLE E. WELCH SECONDED THE MOTION. Motion to approved carried 5-0. 8. GN 2002 - 143 AMENDING SIGN REGULATIONS TO ALLOW ADDITIONAL PORTABLE SIGNS FOR BUSINESSES DURING MAJOR ROADWAY CONSTRUCTION - ORDINANCE NO. 2680 APPROVED Mr. John Pitstick, Director of Development, advised council that the current sign ordinance only allows for one portable sign per year for a total of 10 days. Staff has met with business owners to determine what additional signs would provide the best help to their businesses. The business owners advised staff that additional portable signs would provide the best advertising. Staff has prepared an amendment to the sign ordinance that would help businesses during major roadway construction. The suggested change would allow business owners two portable signs per year per business for a total of 16 days for each sign. Councilman Tim Welch asked Mr. Pitstick if the entire length of Rufe Snow would be included under this amendment. Mr. Pitstick advised council that currently it would be where the current construction activity is located (Mid Cities to NE Loop 820). This ordinance would apply to any construction in the City that would last more than six months. ^-_._._--"""_.._"----'--,..~....._~-~-~......-.....-_--~- City Council Minutes December 16, 2002 Page 4 Councilman Lyle E. Welch asked Mr. Pitstick if businesses in strip centers would be allowed to have a sign between three or four tenants. Mr. Pitstick advised council that it would be possible for multiple tenants to use the sign for sixteen days. Councilman Turnage asked if there were any thoughts or consideration to extend beyond Mid Cities Boulevard on Rufe Snow. Mr. Pitstick advised council that staff was looking at a citywide ordinance. COUNCILWOMAN JOHNSON MOVED TO PASS GN 2002-143, ORDINANCE No. 2680. COUNCILMAN TIM WELCH SECONDED THE MOTION. Councilman Turnage asked staff how they intended to notify businesses along Rufe Snow. Mr. Pitstick advised council that literature would be mailed to Rufe Snow businesses. Motion to approve carried 5-0. 9. PU 2002 - 048 APPROVE PROFESSIONAL SERVICES CONTRACT WITH KIMLEY- HORN FOR WATER PARK PROJECT - RESOLUTION NO. 2002 - 099 APPROVED Ms. Karen Bostic, Managing Director Administrative/Fiscal Services advised council that 18 requests for proposals were issued to consultants for the NRH20 water attraction project. The project involves the installation and construction of a themed multi-level interactive complex (MLlC) for a total cost of 2.9 million. Staff received five proposals from the following consultants: Brinkley Sargent Architects, C.T. Brannon Corporation, Kimley-Horn and Associates, Inc., North Beach Engineering, Inc. and Water Technology, Inc. A committee was appointed to review the proposals. Those serving on the committee were Karen Bostic, Chris Swartz, Lance Barton, Ken Raney, Ashley Stathatos, Sharon Davis and Ton Van Hooser. The committee evaluated the proposals on the following criteria: Previous experience with similar projects Qualification of the project manager and key staff Proven ability to meet specifications and deadlines - Quality of previous work based on references City Council Minutes December 16, 2002 Page 5 Past record with the City Evidence that the firm is active and financially stable Firm's current workload Degree of responsibility accepted by the firm for technical aspects of the project Reasonableness of approach to management of the project The committee interviewed Brinkley Sargent Architects, Kimley-Horn and Associates, Inc. and Water Technology. Staff negotiated a construction administration contract with Kimley-Horn Associates, Inc. not to exceed the amount of $275,000. Kimley-Horn will oversee all elements of the engineering, design and actual construction coordination. Kimley-Horn will be the primary engineer that will be coordinating and managing all of the design elements in working with Counsilman-Hunsaker (pool planning and design) and Davis and Davis (theme elements). In addition to the new structure the negotiated amount includes the expansion of the existing parking lot to the west. COUNCILMAN LYLE E. WELCH MOVED TO APPROVE PU 2002-048. COUNCILMAN TOLBERT SECONDED THE MOTION. Motion to approve carried 5-0. 10. PW 2002 - 018 APPROVE ENGINEERING AGREEMENT WITH FREESE AND NICHOLS, INC. IN THE AMOUNT OF $48,255 FOR THE DESIGN OF THE MEANDERING DRIVE 24 - INCH WATER LINE - RESOLUTION NO. 2002 - 098 APPROVED Mr. Steve Norwood, Assistant City Manager, advised council that the project would consist of constructing a new 24-inch water line within the Meandering Drive right-of- way. The existing 24-inch waterline has split which caused a water outage for two days last year. The water line provides a major source of Trinity River Authority (TRA) water to the City and it is critical that the line be operational by July 1, 2003. Public Works' staff will be constructing a new 8-inch water line and relocating the existing residential water services from the 24-inch water line prior to the contractor beginning the construction of the new 24-inch water line. Staff received 19 letters of interest from engineering firms and staff selected three firms that provided the most aggressive design schedule. The three firms interviewed were Freese and Nichols, Inc., Graham Associates, Inc. and Turner Collie and Braden, Inc. Staff is recommending Freese and Nichols be awarded the engineering agreement. Freese and Nichols agreed to a 10% charge if they do not complete their engineering by February 2003. City Council Minutes December 16, 2002 Page 6 Councilman Lyle E. Welch asked staff if Freese and Nichols have worked for the City. Mr. Norwood advised council that Freese and Nichols have not worked for the City. Councilman Tim Welch asked Mr. Norwood for the total length of the 24-inch line. Mr. Norwood advised council that the portion being replaced is from Precinct Line to Amundson. COUNCILMAN TIM WELCH MOVED TO APPROVE PW 2002-018, RESOLUTION No. 2002-098. COUNCILMAN TOLBERT SECONDED THE MOTION. Motion to approve carried 5-0. 11. A. CITIZENS PRESENTATION None. B.INFORMATION AND REPORTS Councilwoman Johnson announced the following. This will be the last City Council meeting of the year. The next City Council meeting will be on January 13th. The City of North Richland Hills Offices will be closed on Wednesday, December 25th in observance of the Christmas Holiday. We will re-open on Thursday, December 26th. The City of North Richland Hills Offices will be closed on Wednesday, January 1st, in observance of the New Year's Day holiday. We will re-open on Thursday, January 2nd. Be sure to register for winter recreation classes! We now have online registration at www.recxpress.nrhtx.com or you can call the Recreation Center at 817-427-6600. December 21 Critter Connection North Hills Mall 10:00 a.m, - 6:00 p.m. 817 -427 -6570 City Council Minutes December 16, 2002 Page 7 12. ADJOURNMENT Mayor TreVin~adjOUrned the meeting at 7:5~~) ",C'ðIC'" "':'-"" ~~ i~~~":'~~ ..-sj/(', Oscar Trevino - Mayor AT~~11 ....~;\ ~~.~ ~?I 1If \" Ilfl \ \\\ 11'/1 /I III \ \ \ \ II