Loading...
HomeMy WebLinkAboutCC 2003-02-24 Minutes ...-.....-. _···~···>_____'__..,_____.____.h'_~._.__.~__________ MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - MARCH 24, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 24th day of March, 2003 at 5:45 p.m. in the Pre-Council Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Frank Metts, Jr. Lyle E. Welch Scott Turnage JoAnn Johnson David Whitson Timothy J. Welch Absent: Joe D. Tolbert Staff Members: Larry J. Cunningham Steve Norwood Karen Bostic Paulette Hartman Patricia Hutson George Staples Larry Koonce Mike Curtis Jenny Mabry Clay Caruthers Patrick Hillis Jim Browne Chris Swartz Call to Order Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary City Attorney Finance Director Public Works Director Communications Director Budget Manager Human Resources Director Park & Recreation Director Aquatic Park Manager Mayor Trevino called the Pre-Council meeting to order at 5:47 p.m. Mayor Trevino announced that Councilman Tolbert would be present at the Council meeting. 1. Discuss items from Reqular March 24. 2003 City Council Meetinq Agenda Item 6a - Councilman Tim Welch asked that when the notice is published additional information be included in the publication notice so that the residents will have an understanding of the source of funding and the purpose of issuing the certificates of obligation for the land and architectural services for the new library at Hometown NRH and the construction of the multilevel interactive complex attraction at ~ ....m_H__'_,__"_~_"~_~.__.______.~.~~,__ City Council Minutes March 24, 2003 Page 2 NRH20. It was also suggested that information could be placed on the city's web page to better inform the citizens. 2. IR 2003-010 Update on NETS Urban Transit District Mr. Cunningham advised that some time ago staff reported to Council regarding the formation of an Urban Transit District (UTD) for Northeast Transportation Services. Mr. Cunningham updated the Council on the funding of the NETS program, the activities of the UTD and the hiring of a consultant who performed a needs assessment and will assist in the solicitation of a service provider for the NETS program. Ms. Hartman presented a PowerPoint presentation of the consultant's findings and recommendations on funding scenarios, cost assumptions, demand management options, capital requirements, procurement options and funding strategies. Staff responded to questions from the Council on cost of rider fare, the authority of the UrD to enforce the contract, and state and federal funding for the program. Council was reminded that the UTD is not a taxing authority, but does have the authority to oversee and enforce the contract for the NETS program. 3. IR 2003-020 Update on Leqislation Mr. Vick briefly updated the Council on legislation the City is tracking. Specific legislation mentioned and discussed included bills related to the over 65 property tax freeze, telecommunications infrastructure fund, photographic red-light enforcement, HB 200 & 901. 4. IR 2003-027 Discussion on Proposed Chanqes to Siqn Ordinance - Non Conforminq Siqns Mr. Norwood advised staff is seeking direction from Council on resolving the issue on how to remove the non-conforming signs. Mr. Norwood presented two options for council consideration. Option A will encourage voluntary removal of non-conforming signs and Option B would force removal by setting up a Sign Control Board to require the removal of non-conforming signs. Option A will give the City the ability to work with businesses on a voluntary basis, rather than by force. An annual fund would be set up, similar to the Sidewalk fund, that would allow the City to begin to remove unwanted and unsightly signs throughout the City. Staff is recommending Option A. After brief discussion by Council, consensus was to proceed with Option A encouraging voluntary removal of non-conforming signs, and if Option A does not work council will take another look at Option B. 5. Executive Session Mayor Trevino announced at 6:26 p.m. that the Council would adjourn to Executive Session for: _ ___'_·'___'·.__m~_.,_.._'~M."~_·'_~~_,_~,,_.___..~__~~__~~_ City Council Minutes March 24, 2003 Page 3 1) Consultation with City Attorney as Authorized by Government Code §551.071 to discuss a) Davis v. NRH and b) Explorer Pipeline v. NRH; and 2) Deliberation regarding real property as authorized by Government Code §551.072 for land acquisition for park site in North Davis area. Adjournment Mayor Trevino announced at 6:54 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order March 24, 2003 at 7:02 p.m. ROLL CALL Present: Oscar Trevino Frank Metts, Jr. Lyle E. Welch Scott Turnage JoAnn Johnson David Whitson Joe D. Tolbert Timothy J. Welch Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman Councilman Staff: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Attorney 2. INVOCATION Students from North Ridge Elementary gave the invocation. City Council Minutes March 24, 2003 Page 4 3. PLEDGE OF ALLEGIANCE Students from North Ridge Elementary led the pledge of allegiance. 4. SPECIAL PRESENTATIONS PROCLAMA TIONS: THE GREAT AMERICAN CLEANUP- Councilman Turnage presented a proclamation to Ms. Kathy Luppy, Chair of the Keep NRH Beautiful Commission, proclaiming the volunteers of Keep NRH Beautiful as participants in the 2003 Great American Cleanup. NORTHEAST RICH LAND LIONS CLUB - Councilman Tim Welch presented a proclamation recognizing the 40th anniversary of the Club to Mr. Mike Rigby, President, and Ms. Nancy Watkins, Northeast Richland Lions Club. RECOGNITION: RSPIRIT 2002 WINNERS Mr. Patrick Hillis, Human Resources Director, presented a PowerPoint presentation explaining the RSPIRIT program and its first year of implementation. Mayor Pro Tem Metts presented certificates of recognition to the six RSPIRIT Core Value Winners for 2002 - Tonja Tilley - Service; Ken Raney - Productivity; Clay Caruthers - Integrity; Alan Knapp - Responsibility; Rebecca Vinson -Innovation; Sharon Pruett - Teamwork. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED City Council Minutes March 24, 2003 Page 5 A. GN 2003-042 AUTHORIZE THE PUBLICATION OF NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION, RESOLUTION NO. 2003-031 B. PU 2003-016 AUTHORIZE CONTRACT EXTENSION FOR AQUATIC CHEMICAL SUPPLIES TO D.C.C., INC. - RESOLUTION NO. 2003-034 C. PU 2003-017 AWARD BID FOR MINI EXCAVATOR TO NICHOLS MACHINERY COMPANY IN THE AMOUNT OF $40,026 D. PU 2003-018 AWARD BID FOR TRACTOR/LOADER TO LUBER BROTHERS IN THE AMOUNT OF $25,054 E. PU 2002-019 AWARD BID FOR PHASE 1 OF THE 2003 HVAC REPLACEMENT PROJECT TO AIRWISE HEAT & AIR IN THE AMOUNT OF $32,995 F. PU 2003-020 AUTHORIZE CONTRACT EXTENSION FOR THE MOWING OF RIGHTS-OF-WAY WITH VMC LANDSCAPE SERVICES - RESOLUTION NO. 2003-035 G. PU 2003-021 AWARD OF BID TO AMERICAN LOCKER SECURITY SYSTEMS, IN THE AMOUNT OF $87,464.00, FOR PURCHASE OF NRH20 LOCKERS COUNCILMAN TIM WELCH MOVED, SECONDED BY COUNCILMAN TURNAGE, TO APPROVE THE CONSENT AGENDA. Motion to approve carried 7-0. 7. GN 2003-043 APPROVE ORDINANCE AMENDING SUBDIVISION ORDINANCE TO CONFORM PROVISION ON REPLATS TO STATE LAW- ORDINANCE NO. 2693 APPROVED Attorney Staples explained the City's Subdivision Ordinance conflicts with State law. State law requires the public hearing for residential replats before the final board of authority. The Subdivision Ordinance states the public hearing will be held before the Planning and Zoning Commission, which is only a recommending body to the Council. Ordinance No. 2683 clarifies that the public hearing for residential replats will be held before the City Council. COUNCILMAN WHITSON MOVED, SECONDED BY COUNCILMAN TOLBERT, TO APPROVE GN 2003-043, APPROVING ORDINANCE No. 2693 AMENDING THE SUBDIVISION ORDINANCE RELATING TO RESIDENTIAL REPLATS TO CONFORM TO STATE LAw. "' '_^."~-"""-,^_."---"..."<--,-->.~-_._,"_.~-~----- City Council Minutes March 24, 2003 Page 6 Motion to approve carried 7-0. 8. GN 2003-044 CONFIRMATION OF APPOINTMENT TO PLACE 4 ON THE CIVIL SERVICE COMMISSION APPROVED The City Secretary advised Mayor Trevino was appointing Mr. Dick Bartek to Place 4 on the Civil Service Commission. The appointment is a mayoral appointment with confirmation by the Council. COUNCILMAN TURNAGE MOVED, SECONDED BY COUNCILWOMAN JOHNSON, TO APPROVE GN 2003-044, CONFIRMING MAYOR'S APPOINTMENT OF MR. DICK BARTEK TO PLACE 4 ON THE CIVIL SERVICE COMMISSION, TERM EXPIRING 6/30/2004. Motion to approve carried 7-0. 9. GN 2003-045 CRITERIA AND GUIDELINES FOR SALES TAX REBATE AGREEMENTS (SOUTH GRAPEVINE HIGHWAY AREA) - RESOLUTION NO. 2003-038 APPROVED Mr. Steve Norwood, Assistant City Manager, briefed the Council on proposed criteria and guidelines for sales tax rebate agreements for the South Grapevine Highway corridor to improve the marketability and viability of the corridor. Some of the criteria included in the proposed Sales Tax Rebate policy are as follows: · Would only apply to the area along South Grapevine Highway; · Would not be available to any of the tenants, new/existing, that are part of the North Hills Mall area; · Would only apply to those businesses that generate $5 million dollars or more in annual taxable sales in the City; · The business may receive a maximum of 20% rebate of sales tax from the 1 % General Fund tax; · The sales tax rebate is not eligible from the Parks & Recreation or Crime Control District sales taxes; and · The maximum 20% rebate will be an annual percentage, not to exceed a total of 5 years. "-"---_._."'-~------~~""-.".~~,-~.-._-,~,.~^'--~~-- City Council Minutes March 24, 2003 Page 7 Council questioned Staff's reasoning for placing the minimum eligible sales amount at $5 million dollars and discussed reducing the minimum eligible sales amount from $5 million dollars to a lower amount to further improve the viability of the corridor. COUNCILMAN TURNAGE MOVED, SECONDED BY COUNCILMAN LYLE WELCH, TO APPROVE GN 2003..045 WITH THE MINIMUM ELIGIBLE SALES AMOUNT TO BE SET AT $2.5 MILLION DOLLARS. Councilman Tim Welch commented he would like for Council to have a report in six months on whether the minimum $2.5 million dollars is sufficient. Mr. Cunningham commented that it could be included with the South Grapevine Study. Motion to approve carried 7-0. 10. GN 2003-046 AMENDING SOLICITORS ORDINANCE PLACING RESTRICTIONS ON TIME OF SOLICITATION - ORDINANCE NO. 2694 APPROVED Mr. Norwood explained the proposed amendment will prohibit solicitation on federally designated holidays, Sundays, or any day when the Department of Homeland Security has declared an "orange" or "red" state of alert. AFTER BRIEF DISCUSSION BY COUNCIL, COUNCILWOMAN JOHNSON MOVED, SECONDED BY COUNCILMAN TOLBERT, TO APPROVE GN 2003-046, ORDINANCE No. 2694. Motion to approved carried 7-0. 11. PW 2003-004 APPROVE 2003 PREVENTIVE STREET MAINTENANCE PROGRAM APPROVED Mr. Curtis advised that the 2003 Preventive Street Maintenance Program consists of asphalt overlay of 16 streets, slurry seal of 22 streets and crack seal of 33 streets. The CIP Committee met on March 14,2003 and approved the 2003 program. Staff was also requested to review the conditions of Clift and Walter Road and consider them for the program. The conditions of the street warrant an overlay, but the traffic volume is lower than the other streets proposed. Staff believes that there will be sufficient funds and time to include these streets in this year's program if approved by Council. If the City is not able to overlay Clift and Walter Road this year, necessary maintenance will be performed to improve their condition and they will be included in next year's program. The recommendation of Staff and the CIP Committee is to approve the 2003 City Council Minutes March 24, 2003 Page 8 Preventive Street Maintenance program and include Clift and Walter Road, time permitting. COUNCILMAN TOLBERT MOVED, SECONDED BY COUNCILMAN LYLE E. WELCH, TO APPROVE PW 2003-004. Motion to approve carried 7-0. 12. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE-COUNCIL AGENDA No action needed. 13. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS Councilman Tolbert made the following announcements: FREE Mulch for residents! Free Christmas tree mulch is available at Cross Timbers Park, 7680 Douglas Lane (in the parking lot). Bring your own shovel, truck or containers. The mulch will be available as long as it lasts or until the end of March 2003. The City IS asking for suggestions for items to be placed in a time capsule commemorating the City's 50th Anniversary. If you have a suggestion for an item to be included, please contact Jenny Mabry by April 1st at 817-427-6125. Join us for our annual A Lotta Niqht Music concerts at Green Valley Park. Our first concert on March 28th will celebrate our 50th Anniversary. The Mighty Marvelous 4 will perform great Motown hits. The activities begin at 6:00 p.m. We will have D & D Rockin' Rods, 50's Dance Group, Kid's Comedian, Children's Activities and much more will make this event special. This event is FREE - so come early for great parking and a wonderful spot on the lawn. The City of NRH is hosting its spring community clean-up on Saturday. April 5 from 9:00am - 12:00 Noon. Residents who live SOUTH of 820 can bring their items to Richland Business Center, 6331 Grapevine Hwy. Proof of residency must be presented. Only one load per customer. No hazardous waste products accepted (paints, acids, solvents, etc). City Council Minutes March 24, 2003 Page 9 The City of NRH is hosting its spring community clean-up on Saturday. April 12 from 9:00am -' 12:00 Noon. Residents who live NORTH of 820 can bring their items to Richland Business Center, 6331 Grapevine Hwy. Proof of residency must be presented. Only one load per customer. No hazardous waste products accepted (paints, acids, solvents, etc). Join us for our annual A Lotta Night Music Concert at Green Valley Park. April 11th will feature a Jazz Combo from 7pm-9pm. This event is FREE - so come early for great parking and a wonderful spot on the lawn. Join us at Green Valley Park for our annual Easter in the Park event on Saturday, April 12. This event is free and is for ages 0-10. Activities include a giant egg hunt at 10am, puppet show, petting zoo, train ride and bounce house. Information March 29 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. '14. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:57 p.m. " U\\.,t'Ii ~_ "~~~~..:.:-::,:~~~,,.. 1':,;1..···" ..... -'. E~/ ....'(1) ,iWEST: r '¡.... ~~\ h~/rr. ~".... r .... ._ ~~~.... Patrici 1'ft1\!1t~11< City Secretary MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 24, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 24th day of February, 2003 at 5:45 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Lyle E. Welch Scott Turnage JoAnn Johnson David Whitson Joe D. Tolbert Timothy J. Welch Absent: Frank Metts, Jr. Staff Members: Larry J. Cunningham Steve Norwood Karen Bostic Paulette Hartman Patricia Hutson Alicia Richardson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Clay Caruthers Tom Shockley Thomas Powell Patrick Hillis Call to Order Mayor Councilman Councilman Councilwoman Councilman Councilman Councilman Mayor Pro T em City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary Assistant City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Budget Manager Police Chief Director of Building Services Human Resources Director Mayor Trevino called the Pre-Council meeting to order at 5:46 p.m. 1. Discuss items from Reqular February 24. 2003 City Council Meetinq Agenda Item 6i - Councilman Turnage requested a brief explanation of CDBG and how Susan Lee Street was selected as the CDBG project. City Manager Cunningham briefly explained the CDBG program, criteria for the selection of streets, and the administration of the program by Tarrant County. City Council Minutes February 24, 2003 Page 2 Agenda Item 6e, g, i-Councilman Lyle Welch requested that during the regular meetings these items be explained so the citizens can understand what is being done. Mayor Trevino advised the three items can be explained prior to the Council vote at the time of the Consent Agenda. 2. IR 2003-016 Discuss Police Department Racial Profilinq Annual Report Councilman Tim Welch present at 5:53 p.m. Chief Shockley advised that the passage of Senate Bill 1074 prohibits racial profiling by peace officers in Texas and requires agencies to adopt a policy on racial profiling and provide training for officers. The policy on racial profiling must include a report to the governing body. The annual report must contain information relating to traffic stops in which a citation is issued and to arrests resulting from those traffic stops, including information relating to a) the race or ethnicity of the individual detained and b) whether a search was conducted and, if so, whether the person detained consented to the search. The data presented in the report are only from traffic stops in which a citation is issued, and the report is broken down by race or ethnicity for each of the activities required by the statute. Chief Shockley presented a PowerPoint presentation of the Police Department Racial Profiling Annual Report. There was no evidence in the report of racial profiling by North Richland Hills Police Department. 3. IR 2003-015 Presentation on GovDeliverv Email Service Ms. Jenny Mabry demonstrated to Council how the GovDelivery system works. The service enables the City to notify citizens of updates to the City's web site through an automatic notification email. Residents can sign up to receive certain web site pages as they are updated. Councilman Lyle Welch questioned the cost of the service to the City. Ms. Mabry advised that the cost to set up the service and the use of the system was approximately $13,000 annually. Ms. Mabry advised that it was a budgeted item, which came in under budget. 4. IR 2003-017 Update on QuadCitiesDFW Marketinq Plan Mr. Norwood updated the Council on the Quad Cities DFW Foundation. The official kick-off of the Foundation is Wednesday, March 5 at 4:30 p.m. at the Birdville Fine Arts/Athletic Complex. 5. Executive Session City Council Minutes February 24, 2003 Page 3 Mayor Trevino announced at 6:09 p.m. that the Council would adjourn to Executive Session for 1) Personnel matters authorized by Government Code §551.074 to deliberate appointment of alternate judges; 2) Deliberation regarding real property as authorized by Government Code §551.072 for a) land acquisition - Fire Station (North Davis); and b) land acquisition - park land (North Davis); and 3) Consultation with City Attorney as authorized by Government Code §551.072 for Davis v. NRH. Adjournment Mayor Trevino announced at 6:49 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order February 24, 2003 at 7:01 p.m. ROLL CALL Present: Oscar Trevino Lyle E. Welch Scott Turnage JoAnn Johnson David Whitson Joe D. Tolbert Timothy J. Welch Mayor Councilman Councilman Councilwoman Councilman Councilman Councilman Absent: Frank Metts, Jr. Mayor Pro Tem Staff: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary Attorney City Council Minutes February 24, 2003 Page 4 2. INVOCATION Birdville High School student, Jake Early, gave the invocation. 3. PLEDGE OF ALLEGIANCE Birdville High School student, Alyssa Stevens, led in the pledge of allegiance. 4. SPECIAL PRESENTATIONS Mr. Fred Werner, Director of Finance of City of Grapevine and Past President of GFOAT, presented Mr. Larry Koonce with the Certificate of Achievement Award. Mr. Koonce recognized and presented award to Accounting Manager Jackie Theriot. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilman Tim Welch removed item 61 from the consent agenda. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING FEBRUARY 05, 2003 B. MINUTES OF THE CITY COUNCIL MEETING FEBRUARY 05, 2003 C. GN 2003-030 AUTHORIZING TEXSTAR INVESTMENT POOL - RESOLUTION NO. 2003-023 D. GN 2003-026 RESCHEDULING MARCH 10,2003 CITY COUNCIL MEETING TO MARCH 13, 2003 E. PU 2003-009 AWARD BID FOR UTILITY MATERIALS TO ATLAS UTILITY SUPPLY IN THE AMOUNT OF $199,949 - RESOLUTION NO. 2003-018 City Council Minutes February 24, 2003 Page 5 F. PU 2003-010 AWARD BID FOR TRAFFIC MATERIALS SUPPLY CONTRACT TO VULCAN SIGNS AND CENTERLINE SUPPLY AND APPROVE RESOLUTION NO. 2003-019 G. PU 2003-011 AWARD BID FOR 2003 YEAR MODEL DUMP TRUCKS TO HAYES TRUCK GROUP IN THE AMOUNT OF $161,656 H. PU 2003-012 AUTHORIZE INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF PLANO AND AUTHORIZE PURCHASE OF ACCESSORY ITEMS FOR SCOTT BREATHING APPARATUS - RESOLUTION NO. 2003-020 I. REMOVED FROM CONSENT AGENDA. At the request of Councilman Lyle Welch Consent Agenda items 6e and 6g were explained for the benefit of the audience. Agenda item 6e is to award an annual bid to supply utility materials for the Utility Division and Construction division of the Public Works Department. Materials consisting of PVC pipe, gate valves, fire hydrants, meter boxes, various pipefittings, etc. will be ordered on an as need basis. Agenda item 6g is a bid award for three 2003-year model dump trucks to replace two trucks used by the Public Works Street Division and one truck used by Public Works Utility. The new trucks will replace trucks that are approximately 14 years old and have maintenance related problems. COUNCILWOMAN JOHNSON MOVED, SECONDED BY COUNCILMAN l YLE E. WELCH TO APPROVE THE REMAINING ITEMS ON THE CONSENT AGENDA. Motion to approve carried 6-0. 61. PW 2003-001 RECOMMEND AWARD OF BID FOR THE 27TH YEAR CDBG PROJECT/SUSAN LEE LANE STREET IMPROVEMENTS TO MCCLENDON CONSTRUCTION IN THE AMOUNT OF $471,518.85 APPROVED Councilman Tim Welch had item removed so he could thank staff for a good job well done. COUNCILMAN TIM WELCH MOVED TO APPROVE PW 2003-001. COUNCILMAN LYLE E. WELCH SECONDED THE MOTION. Councilwoman Johnson asked Mr. Cunningham to explain the Community Development Block Grant. City Council Minutes February 24, 2003 Page 6 Mr. Cunningham explained the process and administration of the Community Development Block Grant. Motion to approve carried 6-0. 7. GN 2003-027 REGIONAL LAW ENFORCEMENT MUTUAL AID TASK FORCE AGREEMENT - RESOLUTION NO. 2003-016 APPROVED Chief Shockley advised council the existing agreement needed to be updated due to modifications of Texas law. The purpose of the agreement is to allow agencies the ability to obtain or deliver police services on discretionary basis when conditions necessitate mutual aid. The agreement allows the police department the ability to request assistance from any of the participating agencies when necessary. Staff recommends approval of Resolution No. 2003-016. COUNCILMAN LYLE E. WELCH MOVED, SECONDED BY COUNCILMAN TOLBERT TO APPROVE RESOLUTION No.. 2003-016. Motion to approve moved 6-0. 8. GN 2003-028 METRO NARCOTICS INTELLIGENCE AND COORDINATION UNIT INTERAGENCY AGREEMENT - RESOLUTION NO. 2003-017 APPROVED Chief Shockley advised council that the police department has participated in the task force since 1998, and that the task force has proven to be a benefit to the police department and to the City of North Richland Hills. The City provides one Sergeant to the task force and the grant that funds the task force pays seventy-five (75) percent of the sergeant's salary and benefits. Staff is requesting that council approve Resolution No. 2003-017 approving the interagency agreement. COUNCILMAN WHITSON MOVED TO APPROVE RESOLUTION No. 2003-017. COUNCILMAN LYLE E. WELCH SECONDED THE MOTION. Motion to approve moved 6-0. City Council Minutes February 24, 2003 Page 7 9. GN 2003-029 INTERLOCAL AGREEMENT WITH TARRANT COUNTY PUBLIC HEALTH SERVICES - RESOLUTION NO. 2003-022 APPROVED Assistant Fire Chief Kirk Marcum advised council that Tarrant County Public Health Department (TCPHD) received a grant to evaluate the needs of the emergency preparedness on bio terrorism in Tarrant County. The fire department has been approached by TCPHD for office space in our area. Mr. Marcum advised council that the fire department has space available for two officials. TCPHD will provide their own computers, cell phones and any other item needed for the operation. Their hours of operation will be Monday through Friday from 8:00 a.m. to 5:00 p.m. If the City agrees to partner with TCPHD, an inter-local agreement would be signed by both parties for a period of 12 months for annual fee of $10.00, with a renewal option for an additional 12 months. Councilman Lyle E. Welch asked how much time will be needed for the evaluation. Mr. Marcum advised council it would be 12 to 24 months. COUNCILMAN TIM WELCH MOVED TO APPROVE GN 2003-029. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve moved 6-0. 10. GN 2003-025 CONSIDER ORDINANCE REGULATING SOLID WASTE DISPOSAL AND SANITATION REQUIREMENTS FOR RESIDENTIAL CONSTRUCTION SITES- ORDINANCE NO. 2688 APPROVED Managing Director Karen Bostic advised Ordinance No. 2688 allows the City to enforce the requirements of the contract that the City has with Trinity Waste. The ordinance will require residential contractors to use Trinity Waste for their trash disposal with front load dumpsters or roll off containers. The ordinance will also require residential contractors to use Trinity Waste for all portable restrooms and stipulates city-wide charges for the solid waste service provided to the residential construction sites, establishes delinquent penalties, allows City to enforce any illegal independent trash haulers. Councilman Whitson asked if there is a problem in the City with independent trash haulers. City Council Minutes February 24, 2003 Page 8 Ms. Bostic informed council independent trash haulers are operating within the City. Mr. Cunningham informed council that in the past staff has asked operators to discontinue hauling within the City. On occasion operators ask what the City has in effect that does not allow for independent contractors. Staff feels that the contract with Trinity Waste is sufficient, but the ordinance before council tonight will allow the City to enforce compliance. COUNCILMAN LYLE E. WELCH MOVED TO APPROVE ORDINANCE No. 2688. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve moved 6-0. 11. GN 2003-024 INVESTMENT POLICY AND INVESTMENT STRATEGIES UPDATE - RESOLUTION NO. 2003-024 APPROVED Mr. Koonce summarized item for council. COUNCILWOMAN JOHNSON MOVED TO APPROVE RESOLUTION No. 2.003..024. COUNCILMAN TIM WELCH SECONDED THE MOTION. Motion to approve carried 6-0. 12. GN 2003-032 PRESENTATION OF FISCAL YEAR 2002 AUDITED FINANCIAL REPORT & APPROVAL APPROVED Mr. Koonce summarized item for council. Mr., Koonce presented Terry Kyle of Deloitte and Touche who presented council with the audit opinion. COUNCILMAN WHITSON MOVED TO APPROVE GN 2003-032. COUNCILMAN TOLBERT SECONDED THE MOTION. Motion to approve moved 6-0. City Council Minutes February 24, 2003 Page 9 13. GN 2003-031 ADOPT THE COMPENSATION AND CLASSIFICATION RECOMMENDATIONS FROM WATER CONSULTING GROUP - RESOLUTION NO. 2003-021 APPROVED Human Resources Director Patrick Hillis advised council that Ruth Ann Edwards, Senior Consultant and Rollie Waters, President of Waters Consulting Group would present the summary and recommendation. Mr. Hillis introduced Ruth Ann Edwards, Senior Consultant and Rollie Waters, President of Waters Consulting Group. Mr. Waters and Ms. Edwards presented council with a powerpoint presentation outlining the study. The following are recommendations from the study: New job descriptions for all full-time positions; - A point factor job evaluation system that reflects the City's values, culture, and management approach - A comprehensive salary survey of City benchmark positions New and revised salary structures which improve internal equity and external competitiveness - An implementation plan that takes into account the City's financial resources and goals and objectives - 2.83% market adjustment for all sworn public safety positions Implementation salary adjustment for all non-sworn positions based on time in position Policies, procedures and guidelines to provide for outgoing administration and maintenance - Training and software to support the new programs In response to questions from Councilman Tolbert, Ms. Edwards and Mr. Waters clarified the process for obtaining salary data, the establishment of mid-point ranges, and explained "weighted average". Councilman Tolbert expressed concerns with the inflexibility of key position salaries. Mr. Waters explained that the City has a narrow conservative range for jobs in key positions; the City has decided to be conservative on the top of the range and aggressive at the bottom to recruit skilled talent. City Council Minutes February 24, 2003 Page 10 COUNCILMAN TOLBERT MOVED TO APPROVE RESOLUTION No. 2003-021 WITH AN EFFECTIVE DATE FOR PUBLIC SAFETY (SWORN PERSONNEL) AS JANUARY 11, 2003 AND EFFECTIVE DATE OF MARCH 1, 2003 FOR ALL OTHER EMPLOYEES,. BEING GENERAL GOVERNMENTAL AND APPOINTEE PLAN EMPLOYEES. Mr. Hillis advised council that staff was recommending that the effective date of the adjustments to the pay plans and market adjustment for all employees be January 11, 2003, which is normally when the market adjustment is done each year. It is the first full pay period of January each year. Councilman Tolbert restated his motion that Public Safety be January 11,2003 and all other employees be March 1, 2003. Councilman Whitson seconded the motion. Councilman Tolbert commented that he would have preferred for council to have set the budget for the salary adjustments after the study was completed and a recommendation made to Council rather than budgeting an estimated amount prior to the completion of the study. Councillman Tolbert expressed concerns with implementing retroactive salary adjustments with current economic times, with the City's sales tax being down significantly for December and January and the overall declining economy. Councilwoman Johnson felt that it was the responsibility of staff to project figures for needed projects and activities during budget time for the upcoming year. Councilwoman Johnson advised that the salary plan implementation came in under the amount budgeted. Councilwoman Johnson was concerned with distinguishing between public safety and general employees. Councilwoman Johnson felt that based on the results of the study, the salary increases should be implemented uniformly throughout the City. There was discussion by Council on the distinction of public safety and general employees and implementing retroactive salary adjustments for all job classifications. Councilman Tolbert clarified that based on the study he did not feel he was making a distinction between the public safety and general employees and that he did not feel that the retroactive raise for general employees would aid retention or attraction of employees. Councilman Lyle E. Welch asked Councilman Tolbert to reconsider his motion to implement all salary plans as recommended by the study. Councilman Lyle E. Welch advised that he was not in favor of the motion on the floor and did not want the employees to think that he was against the study by voting against the motion. City Council Minutes February 24, 2003 Page 11 After further comments by Council, motion to approve carried 5-1; with Councilmen Lyle E. Welch, Turnage, Whitson, Tolbert and Tim Welch voting for and Councilwoman Johnson voting against. 14. GN 2003-033 APPOINT MUNICIPAL COURT ALTERNATE JUDGES - ORDINANCE NO. 2689 APPROVED City Attorney George Staples advised council that several alternate judges have succeeded to higher office. The Council needs to appoint more alternate judges. Mr. Stewart Bass is still available and staff has given additional names to serve as alternate judges. COUNCILMAN TURNAGE MOVED TO APPROVE ORDINANCE No. 2689 WITH THE ALTERNATE JUDGES AS BEING STEWART BASS, GLYNIS MCGINTY AND YOLANDA BERNAL TO SERVE AS SELECTED BY JUDGE OUJESKY. COUNCILWOMAN JOHNSON SECONDED MOTION. Motion to approve carried 6-0. Mayor Trevino advised council that he was going back to item number 13, GN 2003- 031 that deals with the compensation and classification study. Mayor Trevino stated that he was remiss in not letting City Manager Larry Cunningham comment on item during discussion. Mr. Cunningham wanted to clarify that there are some similarities between public safety and the balance of the pay system. There are paramilitary structures in the public safety pay system. Public safety employee raises are based on a merit system as are the balance of the employees also based upon a merit system. The only difference between the two pay systems is the recommendation to take the general services employees (non-fire and police) off the step. Mr. Cunningham advised he will implement the system as approved by council; but that he wanted to clarify to the public that the employees are not on two different systems as both are merit based pay systems. City Council Minutes February 24, 2003 Page 12 15. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA None. 16. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS Councilman Whitson made the following announcements. There has been a heightened awareness of Homeland Security as our President has raised the threat condition to a level orange. Our City continues to be prepared for any disaster situation including weather conditions, hazardous spills and any situation pertaining to Homeland Security. We have provided links on our website for citizens to access information pertaining to homeland security and the measures to take in preparing your family and home. Our website address is www.nrhtx.com and the link is Homeland Defense and Family Disaster Plan. If you would like us to mail you information, please call Sean Hughes at 817-427-6969. Join us for a FREE Fishing Derby on Saturday, March 1 st. The Derby will be held at Green Valley Park. Children under age 12 will be eligible for prizes and there will be a prize awarded every hour for the largest catch. For further information, call the Recreation Center at 817-427-6600. March 1 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. 817 -427 -6570 City Council Minutes February 24, 2003 Page 13 17. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:45 pomo..~ C1ìJ¡1 Øu Oscar Trevino - Mayor