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HomeMy WebLinkAboutCC 2003-05-12 Minutes MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - MAY 12, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 1 ih day of May, 2003 at 5:45 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino John H. Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert Timothy J. Welch Staff Members: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Paulette Hartman Patricia Hutson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Thomas Powell Andy Jones Lance Barton Dave Green Call to Order Mayor Councilman Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary City Attorney Economic Development Director Finance Director Public Works Director Communications Director Director of Support Services Fire Chief Assistant Public Works Director Zoning Administrator Mayor Trevino called the Pre-Council meeting to order at 5:45 p.m. 1. Discuss items from Reqular May 12. 2003 City Council Meetinq No items discussed. 4. IR 2003-046 Update on West Nile Virus Mayor Trevino advised that Item 4 would be discussed at this time. City Council Minutes May 12, 2003 Page 2 Ms. Pam Burney introduced Stephanie East, Environmental Health Specialist, who assisted Ms. Burney with the presentation. Ms. Burney presented a PowerPoint presentation updating the Council on the West Nile Virus. Ms. Burney briefed the Council on how the City would deal with mosquito control issues during the summer. Public Works, Environmental Services (Consumer Health and the Human Division) and Code Enforcement will be working together to proactively deal with citizen concerns. Ms. Burney advised of larvicide briquettes and granules that are available for citizens to purchase from area retailers that can be used on private property in areas of standing water. The Public Works Department will be fogging with an adulticide spray as requested by citizens. As calls are received, the location will be placed on a list and the Public Works Department will spray once a week according to the list. City will also be involved with public education through water bills, newsletters, etc. Ms. Burney advised that the city would be trapping mosquitoes and submitting them to the Tarrant County Health Department for testing. The mosquito collection program will provide surveillance for the presence of West Nile Virus in area mosquitoes. The submission is supported by a grant through Tarrant County Health Department. Ms. East demonstrated how the mosquito trap would work and explained the collection process. 2. IR 2003-048 Update on Traffic Siqnal at Loop 820 and Industrial Park Boulevard Mr. Curtis updated the council on the proposed traffic signal at Loop 820 and Industrial Boulevard. Since discussed at the April 28 Pre-council meeting, TXDOT has requested that the City hold off on awarding the contract to install the signal. TXDOT has indicated they would like to conduct additional traffic studies at the site before the project is awarded. Staff will put the project on hold pending the completion of the additional traffic studies. 3. IR 2003-047 .Discuss Presentation of Fire Stations 4 & 1 Elevations Mr. Tony Jeffries, Wiggington, Hooker and Jeffries Architects, architects for Fire Stations 1 and 4 presented a PowerPoint presentation of the elevations and site plans of the two stations. Mr. Jim Wiggington, Wiggington, Hooker and Jeffries Architects, was also present. Both stations' site plans have provisions for a future multi-purpose community room. The Council expressed an interest in building the future community rooms at the time of the construction of the stations rather than waiting to a later date. Staff will explore the feasibility of funding the multi-purpose community room at the same time as the construction of each station. 4. IR 2003-046 Update on West Nile Virus Discussed at the beginning of the meeting. 5. IR 2003-049 Discuss Leqislative Update Mr.Vick gave a brief update on the status of legislative bills the city is tracking. Mr. Vick outlined the following legislative items. City Council Minutes May 12, 2003 Page 3 HB 1 - Appropriations Bill Bill has passed both the House and Senate - there have been no changes to the bill. HB 136 - Property Exemptions The bill has been referred to the Senate Finance and most likely will continue to move. HB 3185 - Transportation Mr. Vick advised the House passed the bill on May 10. HB 1606 - Financial Disclosure Mr. Vick advised the bill has been amended to exclude cities under 200,000 population. HB 3143 & SB 823 - Streamlined Sales Tax Will enact the statutory changes called for by the multi-state Streamlined Sales Tax Agreement. Staff is strongly opposed to this bill. Bill will authorize the state comptroller to formally enter into an agreement on behalf of Texas. Cities will lose money if bill passes. TIF / Library Fnding Issues No major changes to report at this time. 6. IR 2003 -050 Discuss Development of Traffic Calminq Policy Mr. Curtis advised that during the past few years the Public Works Department has been receiving an increasing number of calls from citizens expressing concerns about speeding and cut-through traffic in their subdivisions. One of this year's goals of the Public Works Department is to develop a comprehensive Traffic Calming Policy and present it to the Council for approval. The policy will identify options to help lower the speed of traffic and cut-through traffic. Presently, the only option available is the Road Hump Policy. The goal is to have several options available for the Public Works staff to implement as needed. Mr. Curtis advised that current policy does not allow road humps on concrete streets. There is now available a temporary road hump that can be placed on concrete streets and if it proves beneficial the road hump could be installed. Public Works is in the process of purchasing this temporary road hump and plans are to install and test it in the Brandonwood Subdivision. 7. Executive Session Mayor Trevino announced at 6:47 p.m. that Council would adjourn to Executive Session to discuss land acquisition along Davis Boulevard north of Starnes as authorized by Government Code §551.072. 8. Adjournment City Council Minutes May 12, 2003 Page 4 Mayor Trevino announced at 6:56 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order May 12, 2003 at 7:03 p.m. ROLL CALL Present: Oscar Trevino John H. Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert Timothy J. Welch Mayor Councilman Councilman Councilman Councilwoman Councilman Councilman Councilman Staff: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary Attorney 2. INVOCATION The Student Council President of Smithfield Middle School gave the invocation. 3. PLEDGE OF ALLEGIANCE Smithfield Middle School Student Council board members led the pledge of allegiance. _____ ______~ _ ~.m_.-+.."^,~_",~.__,._",~"_~__,,___,,,,_.____,____.,-~_~_,_~_~__~,._.."_~___ City Council Minutes May 12, 2003 Page 5 4. SPECIAL PRESENTATIONS PROCLAMA TION- NATIONAL PUBLIC WORKS WEEK Councilman Metts presented proclamation in recognition of National Public Works Week to Lance Barton, Assistant Public Works Director, Jimmy Cates, Street Superintendent, David Smyth, Utility Superintendent, and Bob Nelson, Construction Division Superintendent. 5. GN 2003-060 ELECTION OF MAYOR PRO TEM Mayor Trevino opened the floor for nominations for the election of Mayor Pro Tem. Councilman Metts nominated Councilman Joe Tolbert for Mayor Pro Tem. Councilman Turnage seconded the nomination. Councilman Whitson moved that nominations close. Mayor Trevino opened the floor for discussion and thanked Councilman Frank Metts, Jr. for his contributions and services the past year as Mayor Pro Tem. The nomination was approved 7-0. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6A. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE COUNCIL MEETING APRIL 28, 2003 Councilwoman Johnson moved, seconded by Councilman Welch, to approve the consent agenda. Motion to approve carried 7-0. City Council Minutes May 12, 2003 Page 6 7. PZ 2003-04 PUBLIC HEARING TO CONSIDER A REQUEST FROM O'REILLY AUTO PARTS FOR THE APPROVAL OF A SPECIAL USE PERMIT (SUP) FOR A RETAIL AUTO PARTS STORE IN THE "LR" LOCAL RETAIL DISTRICT (LOCATED AT 7401 GRAPEVINE HIGHWAY) - ORDINANCE NO. 2707 APPROVED Mayor Trevino opened the public hearing and called for the applicant to present his request. Mr. Mike Chapman, representing O'Reilly Auto Parts, presented request. Request is for a proposed O'Reilly's Auto Parts Store that will replace a former fast-food business. An existing O'Reilly's store located on Grapevine Highway in Richland Hills will be closed and replaced by this store. Mr. Frank Atwater, Koonce Land Surveyor, addressed questions from the Council regarding the landscape variance. In the future the State will request a 130-foot right- of-way, which will require applicant to forfeit 15-foot of right-of-way. The City's ordinance will require applicant to have a 15-foot landscape buffer. Mr. Atwater understood that the applicant's 15-foot buffer and right-of-way would be concurrent at the same time, which would leave the applicant with a four-foot buffer. The variance, if approved, would alleviate the need to move the building or request a variance for the back end of the property. Councilman Whitson asked Mr. Chapman if the new building would have a machine shop on the backside of the property. Mr. Chapman advised council that there would not be a machine shop on the property. Councilwoman Johnson asked if the row of Crepe Myrtles would stay or if they would be replaced with trees. Mr. Chapman advised council that the Crepe Myrtles would be replaced with Junipers and Bar Harbors. Mr. Dave Green, Zoning Administrator, advised council that there are three consecutive items that deal with the same site. At the present time there is an old building with a playground out front and a pole sign. The applicant is planning to demolish everything that is on the property and rebuild the site. The applicant is proposing a single story, split face concrete building, which does not require any building articulation. Mr. Green advised council that an entrance is being proposed off Grapevine Highway along with an existing entrance off Turner Terrace. Mr. Green advised council that the existing pole sign would be removed and replaced with a monument sign. Monument signs will be located on Grapevine Highway and Turner Terrace. Mr. Green advised council the site consists of two lots. The existing property line between the two lots would be right City Council Minutes May 12, 2003 Page 7 in the middle of the building. In connection with this request a replat will be presented for council's consideration to combine the two lots into one for the entire development. As part of platting for the property there is a 15-foot street dedication that is required on Grapevine Highway. In order for the applicant to accommodate the street dedication two rows of parking would be eliminated and applicant would not be able to meet the rear setback. Mr. Green advised council there would be 15 feet of grass in front of the building, which is the Grapevine Highway right-of-way, in addition to the correct amount of trees and shrubs. The applicant has made every effort to put the required amount of landscaping in the four-foot buffer. The Planning and Zoning Commission has reviewed the Special Use Permit. The zoning of this property is barely into the Local Retail District. The use requested is allowed in the Local Retail District by Special Use Permit. Staff has the request for the Special Use Permit accompanied by the Site Plan. The Planning and Zoning Commission met on April 17, 2003 and voted for approval of the site plan and Special Use Permit. Mr. Green advised council the second item is a variance to the landscaping buffer. Although the applicant is requesting a variance they have the proper amount of trees. The final item is the replat to combine the existing two lots in to one lot. The Planning and Zoning Commission reviewed the replat on April 17 , 2003 and voted unanimously in favor of request. Councilman Welch asked Mr. Green to clarify the distance of the fire lane. Mr. Green advised council that the fire lane is 24 feet and that the Fire Department did not make any comment about the 30-foot fire lane. Councilman Welch said that he would feel more comfortable if the sidewalk were to be pushed back five feet. Mr. Green advised council that staff had the same concern. Councilman Whitson voiced his concern with the hours of operation, lighting of the property and delivery times of the semi-trucks. Mr. Chapman advised council that the delivery times are generally 4:00 or 5:00 o'clock in the morning. There are some situations when deliveries are made about 6:00 a.m. The hours of operation will be 9:00 a.m. - 9:00 p.m. Mr. Green advised council the light in question off of Turner Terrace will be shielded so it will not bleed into the residential area. Councilman Whitson asked if the lighting on the building would be turned off when the store is closed. Mr. Chapman advised council that the lights would be turned off when the business is closed. ~'_"~'C__"_'''''''~'_'_''__~'___"''''''__.''_~'_~'''~"'__.".~___. City Council Minutes May 12, 2003 Page 8 Councilwoman Johnson would like to see the seven parking spots on the southeast side sacrificed to allow further landscaping. Mr. Chapman advised council that they are expecting a lot of business at this location and will need the parking spaces. Councilman Turnage asked if staff knew of any timeline for the widening of Grapevine Highway. Mayor Trevino advised that the only section of Grapevine Highway funded for expansion is by the Crossing. Mr. Mike Curtis, Public Works Director, advised there will be a total of 20 feet from back of curb to the parking lot. Mayor Trevino asked City Manager Larry J. Cunningham if this new business would qualify for the new incentive that was passed a few meetings ago. Mr. Cunningham does not believe that this business would qualify for the incentive program. Mayor Trevino asked if staff would check to see if the business would qualify for the incentive program for the redevelopment of Grapevine Highway. Assistant City Manager Steve Norwood advised council that staff could ask what a typical store would generate, but staff would look at that after the first year to see if they generate sufficient sales ($2.5 million). Mayor Trevino called for public comments. There being no one wishing to comment, Mayor Trevino closed the public hearing. Councilman Welch moved to approve PZ 2003-04, Ordinance No. 2707 subject to the revision of moving the sidewalk approximately five feet off the back of the curb bringing it closer to the property. Councilman Whitson seconded the motion. Councilwoman Johnson asked that staff look at putting utilities underground on Grapevine Highway. Mayor Trevino asked staff if underground utilities are being discussed with Richland Hills during the South Grapevine Highway study. Mr. Norwood advised council that underground utilities would be one of the components addressed. As part of our City Image Study discussed about two years ago, consensus was to look at underground utilities as the street was being developed or widened. Motion to approve carried 7-0. City Council Minutes May 12, 2003 Page 9 8. LRB 2003-01 PUBLIC HEARING TO CONSIDER A REQUEST FROM HI-LO AUTO PARTS L.P. FORA VARIANCE FROM ORDINANCE NO 2473 LANDSCAPE REGULATIONS REQUIRING A 15' LANDSCAPE SETBACK AT 7401 GRAPEVINE HIGHWAY APPROVED Mayor Trevino opened the public hearing. Mayor Trevino advised council this item was discussed with Item No.7. Mayor Trevino called for public comments. There being no one wishing to comment, Mayor Trevino closed the public hearing. Mayor Trevino called for a motion. Councilman Whitson moved to approve LRB 2003-01 a variance of ordinance 2473. Mayor Pro Tem Tolbert seconded the motion. Motion to approve carried 7-0. 9. PS 2003-10 CONSIDERATION OF A REQUEST FROM CHARLES ATHANS FOR THE APPROVAL OF THE FINAL PLAT OF LOT 1 OAR, BLOCK 11 NORTH RICHLAND HILLS ADDITION LOCATED AT 7401 GRAPEVINE HIGHWAY (APPROXIMATELY 1.05 ACRES) APPROVED Mayor Trevino advised council that this item was discussed with Item No.7 and entertained a motion. Councilwoman Johnson moved to approve PS 2003-10 a final plat for Lot 10 AR, Block 1 North Richland Hills Addition. Councilman Turnage seconded the motion. Motion to approve carried 7-0. 10. GN 2003-061 CONSIDER NAMING OF NEIGHBORHOOD PARKS - FOSTER VILLAGE ELEMENTARY AND SNOW HEIGHTS ELEMENTARY APPROVED City Council Minutes May 12, 2003 Page 10 Mayor Pro Tem Tolbert advised council that item before them is to name two neighborhood parks. Mayor Pro Tem Tolbert advised council the Public Facility Naming Committee is recommending that Foster Village Elementary be named Legacy Park. Mayor Pro Tem Tolbert advised council they received a draft for Legacy Park naming criteria. This draft is not for discussion this evening and has not been deliberated by the Public Facility Naming Committee. The Naming Committee will come back at a later time with criteria and qualifications for the people who are to be honored and what it would take to be recognized at Legacy Park. Mayor Pro Tem Tolbert informed council the Public Naming Committee is recommending that Snow Heights Elementary park site be named Clyde Zellers Park. Councilman Metts moved to approve GN 2003-061. Councilman Turnage seconded the motion. Motion to approve carried 7-0. 11. GN 2003-062 APPROVE RESOLUTION PROVIDING ASSURANCES ON THE FUNDING OF REQUIREMENTS OF THE ENFORCEMENT RESPONSE PLAN REQUIRED BY THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY - RESOLUTION NO. 2003-048 APPROVED Mr. Curtis advised council Item No. 11 and 12 are related. The Texas Commission on Environmental Quality (TCEQ) has recently completed its inspection of the Fort Worth Wastewater treatment plant. The City of Fort Worth is in the process of getting a revised permit and part of the requirements is to meet all of the latest Federal and State requirements. The changes for council consideration are those additional changes required by TCEQ of the City of Fort Worth. The City of North Richland Hills is required to provide a resolution indicating how the City will fund our current wastewater pretreatment program. The City is also required to make some minor revisions to the Industrial Wastewater Ordinance. Councilman Whitson moved to approve GN 2003-062, Resolution No. 2003-048. Councilman Welch seconded the motion. Motion to approve carried 7-0. 12. GN 2003-063 ADOPT A REVISED INDUSTRIAL WASTEWATER ORDINANCE- ORDINANCE NO. 2706 APPROVED City Council Minutes May 12, 2003 Page 11 Mayor Trevino advised council this item was discussed with Item No. 11 and entertained a motion. Councilman Lewis asked what business would be affected by this ordinance. Mr. Curtis advised council the two industries affected would be Doskocil and Bates. However the wastewater ordinance outlines the quality of the wastewater from restaurants. Mr. Curtis advised council that staff does not see any negative impact on any of the businesses in North Richland Hills based on these changes. Councilman Welch asked if Chemical Oxygen Demand on page 2 of 40 was a new or updated definition. Mr. Curtis advised council it was a new definition. Mr. Welch asked how it was going to be applied. Mr. Curtis advised council that he would follow up and get back to council. Councilman Turnage moved to approve GN 2003-063, repealing of Ordinance No. 2687 and approval of Ordinance No. 2706. Mayor Pro Tem Tolbert seconded the motion. Motion to approve carried 7-0. 13. PU 2003-027 AWARD ANNUAL CONTRACT FOR LOCKBOX SERVICES TO FROST BANK - RESOLUTION NO. 2003-046 APPROVED Councilman Turnage abstained from discussion and voting. Finance Director Larry Koonce summarized item for council, advising that increased fees from Bank One initiated the request for proposal for lockbox services. The initial contract is for three (3) years with extension options for two (2) additional one-year terms. The City received three proposals - Frost Bank, NCTP and Bank One. Staff is recommending that council approve Resolution No. 2003-046 awarding contract to Frost Bank. Councilwoman Johnson moved to approve Resolution No. 2003-046, PU 2003-027. Councilman Lewis seconded the motion. Motion to approve carried 6-0, with Councilman Turnage abstaining. City Council Minutes May 12, 2003 Page 12 14. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA None. 15. A. CITIZENS PRESENTATION Mr. E.P. Fuchs, 7701 Frankie B Street, inquired as the location of the fire stations that were discussed in the Pre-Council meeting. Mr. Vick advised that Fire Station 1 would be located in Forest Glenn Subdivsion on Shadywood Drive and Fire Station 4 would be located at the northwest intersection of Douglas and Hightower. Mr. Vick advised that during the Pre-Council meeting the Council reviewed the site plans, elevations and basic floor plan designs of the new stations. Mr. Vick advised that he would show the plans to Mr. Fuchs at his convenience. B. INFORMATION AND REPORTS Councilman Whitson announced the following presentations. The Library will be hosting the MasterWorks series on Tuesday, May 13th. This free concert will feature Café Noir, an eclectic instrumental ensemble. The concert begins at 7:00 p.m. NRH Library is located at 6720 NE Loop 820. For further information, call 817 -427 -6800. NRH20 Water Park opens on Saturday, May 1ih. Come join the fun this summer at this popular water park. Join us for A Lotta Night Music Concert Series on Friday, May 23 at Green Valley Park. Sara Hickman will be performing her folk/pop music. The concert is free and begins at 7:00 p.m. Bring your lawn chairs and blankets! The Citizens Fire Academy Alumni are selling woven coverlets for the 50th Anniversary of the Fire Department. The design centers around the Fire Department logo and has the four stations and other equipment used by fire fighters. The cost is $45.00. Proceeds benefit the NRH Fire Department. Those wanting to purchase one can call Sonja Starnes at 817-498-2912. May 24 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. City Council Minutes May 12, 2003 Page 13 16. ADJOURNMENT Mayor Trevino adjourned the meeting at 8: 1 0 p.m. ~~ oscar~o - Mayor