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HomeMy WebLinkAboutCC 2003-09-08 Minutes MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - SEPTEMBER 08, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 8th day of September, 2003 at 5:30 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Staff Members: Larry J. Cunningham Greg Vick Karen Bostic Paulette Hartman Patricia Hutson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Jim Browne Dave Green Lance Barton Jimmy Cates Call to Order Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilman City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary City Attorney Director of Economic Development Finance Director Public Works Director Communications Director Parks & Recreation Director Planner Assistant Public Works Director Public Works Streets Superintendent Mayor Trevino called the Pre-Council meeting to order at 5:32 p.m. 1. Discuss Items from Reqular September 08. 2003 City Council Meetinq None. 1\ 2. IR 2003-096 Update on Regional Rail Corridor Study Mr. Pitstick advised that the Mayor had appointed Councilmen Welch and Turnage as members of the Cottonbelt Study Team to represent the city on future decisions for a ~ ...,.-....."..,.,____~._..__,~,~~,.."..,_.,,__......._._..~..,.·..4_·~_~M~_~_'·~"..__~_~'._,__~_____~ City Council Minutes September 08, 2003 Page 2 rail site. Mr. Pitstick introduced Mr. Tom Marking, transit consultant, with S.R. Beard & Associates. Mr. Marking was hired to assist the city. Mr. Marking presented a PowerPoint presentation giving a general overview of transit issues and possible locations in the city for rail station sites. Three areas were identified - 1) Northeast Loop 820/ Industrial Park Boulevard; 2) Tecnol Boulevard and 3) Smithfield / Davis. Council was advised that the location of future sites will be determined by regional rail study findings other criteria. Staff asked for consensus from the Council on continuing to pursue possible rail station sites within the City and to authorize Councilmen Welch and Turnage to represent North Richland Hills in the process. Council was advised that major employers such as HomeTown, Tarrant County College, UICI, North Hills Hospital and Bates Container would also be invited to be involved in this process and attend the next rail committee meeting. The consensus of the Council was to support the project and authorize Councilmen Welch and Turnage to represent the City on the committee. 3. IR 2003-097 Development of Traffic Calminq Policy Mr. Curtis gave a PowerPoint presentation of the proposed traffic calming policy. Mr. Curtis identified the assumptions used to develop the policy and gave an overview of the key elements in the policy. The policy groups the traffic calming measures into four levels. Level 1 represents those measures that require no physical change to the street. Level 2 measures require no permanent physical change to the street. The City is 100 percent responsible for the cost of any traffic calming measure selected in Levels 1 and 2. Level 3 measures will physically change the street, but do not force the motorist to seek a different route. The cost participation for a Level 3 measure is proposed to be a 50/50 split (city/neighborhood). Level 4 measures would require the motorist to seek alternate routes and are likely to include large costs to implement. It is proposed that the neighborhood be 100 percent responsible for any Level 4 measure selected. City Staff will select the appropriate measure as outlined by the policy and possible solutions will always start with Level 1 measures. The Council discussed the cost particiaption by the citizens with a couple of members expressing concerns with charging the citizens 100 percent of the cost. Council also expressed concern with installing devices that would hinder emergency vehicles. Councilman Welch suggested adding an additional column to the brochure reminding citizens to watch their speed, the Police Department will be enforcing the speed limit, and new state laws will also be penalizing individuals receiving citations. Levels 3 and 4 measures call for a petition that requires 95% of all residents to sign with 80% of the signatures in favor for Level 3 and 95% in favor for Level 4. Council discussed the difficulty in obtaining 95% signatures. Council agreed that 80% signatures in support was sufficient and the 95% requirement should be eliminated. Policy will be brought back to Council with changes as discussed for formal action at a future council meeting. City Council Minutes September 08, 2003 Page 3 4. IR 2003-095 Discuss Date for Joint Meetinq with Richland Hills for South Grapevine Hiqhway Council discussed possible dates for a joint work session with the Richland Hills City Council to adopt and prioritize specific strategies for the South Grapevine Corridor Study. Council agreed to a joint work session on October 20 at 6:00 p.m. at Richland Hills. Mr. Pitstick inquired as to a second date should a second work session be necessary. Council agreed to not set a date for a second session at this time and if one should become necessary, to discuss possible dates at the joint work session with Richland Hills. 5. Executive Session Mayor Trevino announced at 6:30 p.m. that Council would adjourn to Executive Session to deliberate land acquisition at two locations in the area of Rufe Snow south of Loop 820 and in the area of Rufe Snow north of Mid Cites Boulevard as authorized by Government Code §551.072. Formal action was taken during the regular council meeting. 6. Adjournment Council adjourned to the regular Council meeting at 7:00 p.m. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order September 08,2003 at 7:10p.m. ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilman City Council Minutes September OS, 2003 Page 4 Staff: Larry J. Cunningham Greg Vick Karen Bostic Patricia Hutson George Staples City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Attorney 2. INVOCATION Madeline Orr and Nick Hodgson, students from Green Valley Elementary gave the invocation. 3. PLEDGE OF ALLEGIANCE Madeline Orr and Nick Hodgson, students from Green Valley Elementary led the pledge of allegiance. 4. SPECIAL PRESENTATIONS IR 2003-094 DISTINGUISHED BUDGET PRESENTATION AWARD Ms. Anita Thetford, Director of Finance, City of Hurst, and representing the Government Finance Officers Association presented to Ms. Karen Bostic, Managing Director Administrative/ Fiscal Services, and Ms. Margaret Ragus, Budget Analyst, the Distinguished Budget Presentation Award. 5. CITIZENS PRESENTATION The North Richland Hills City Council recognized City Manager Cunningham for 10 years of service with the City and presented Mr. Cunningham with certificate of service and service award. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. City Council Minutes September 08, 2003 Page 5 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE AUGUST 25, 2003 COUNCIL MEETING B. PS 2003-41 CONSIDERATION OF A REQUEST FROM H&H CAPITAL LTD PARTNERSHIP TO APPROVE A FINAL PLAT OF LOT E-R, BLOCK 14 RICHLAND TERRACE ADDITION (LOCATED IN THE 7700 BLOCK OF MAPLEWOOD AVENUE) - .637 ACRES C. GN 2003-108 AMEND THE SOLID WASTE CONTRACT TO CHANGE THE BILLING DATE FOR COMMERCIAL GARBAGE ACCOUNTS - RESOLUTION NO. 2003-070 D. PU 2003-039 CONTRACT EXTENSION WITH SOUTHWEST GENERAL SERVICES, INC. FOR THE BILLING AND COLLECTION OF EMS - RESOLUTION NO. 2003-068 E. PU 2003-040 AWARD OF BID TO ALEXANDER'S LANDSCAPE AND IRRIGATION IN THE AMOUNT OF $111,488 FOR THE 2003 & 2004 TREE PLANTING PROJECT, AMEND THE FY 2003-04 CIP BUDGET AND APPROVE RESOLUTION NO. 2003-069 F. PU 2003-013 AWARD OF BID TO CRAIG OLDEN, INC, IN THE AMOUNT $603,702.00 FOR THE WALKER BRANCH CHANNEL DRAINAGE IMPROVEMENTS INCLUDING CALLOWAY BRANCH CHANNEL IMPROVEMENTS, PHASE III (DREDGING) COUNCILMAN WELCH MOVED, SECONDED BY COUNCILMAN WHITSON, TO APPROVE THE CONSENT AGENDA. Motion to approve carried 7-0. 8. PS 2003-35 CONSIDERATION OF A REQUEST FROM WINKLEMAN & ASSOCIATES TO APPROVE THE FINAL PLAT OF UICI DRIVE ADDITION (LOCATED IN THE 6300 BLOCK OF SIMMONS DRIVE) - .80 ACRES APPROVED Mr. Michael Clark, Winkelman and Associates and representing UICI, presented final plat of the UICI Drive Addition. Mr. Clark advised that the agreement requested by the Planning and Zoning Commission with the property owner to the south had been given to Staff earlier in the evening. City Council Minutes September 08, 2003 Page 6 Mr. Dave Green presented the case summary and recommendations of the Planning & Zoning Commission and Staff. The purpose of the plat is to provide a secondary means of access to the existing and future UICI development located east of the site. The roadway being platted with this final plat is on the Thoroughfare Plan. The Planning & Zoning Commission and Staff recommend approval. COUNCILWOMAN JOHNSON MOVED TO APPROVE PS 2003-035. COUNCILMAN METTS SECONDED THE MOTION. Motion to approve carried 7-0. 9. PZ 2003-17 PUBLIC HEARING TO CONSIDER A REQUEST FROM RIVERCROWN INVESTMENTS FOR A ZONING CHANGE FROM "R-2" RESIDENTIAL TO "PD" PLANNED DEVELOPMENT FOR "HC" HEAVY COMMERCIAL (LOCATED IN THE 4800 BLOCK OF SUSAN LEE LANE) - .7354 ACRES - ORDINANCE NO. 2735 APPROVED Mayor Trevino opened the Public Hearing. Mr. Ron Huggins, applicant, 7551 Northeast Loop 820, presented his request for a proposed expansion to the Huggins Honda Dealership on the back portion of the property. The primary use would be for employee parking and warehousing inventory. Mr. Dave Green, Planner, advised the request is for Planned Development zoning. The applicant previously requested approval for HC zoning earlier in the year and was denied by Council. The Council felt that a request for PO zoning was preferred. The previous request involved seven lots and the current request has expanded to nine lots. The applicant has provided the required 15-foot landscape buffer along all exterior boundaries that are adjacent to residential zoning and the 15-foot landscape setback required along the Susan Lee frontages. Within the buffers and setbacks the applicant has exceeded the ordinance requirements. The applicant is required to provide a minimum 6-foot masonry wall along all exterior boundaries adjacent to residential zoning. The site plan shows a six foot masonry fence along the east and north boundaries of the site with brick columns and concrete mow strips along the bottom of each panel. The portions that parallel the Susan Lee right of way reflect ornamental metal fencing identical to the one approved in Phase I. The issue of the placement of the screening wall along the eastern boundary has been resolved. There was concern of the need to move the screening wall to prevent building the wall over the top of an existing sewer line. Staff and the applicant's engineer have located the sewer line on the residential side of the easement and as a result the applicant has moved the location of the screening wall to just inside the common property line making the need for an access gate requested by the Planning & Zoning Commission unnecessary. The Planning & Zoning Commission and Staff recommend approval of the request. City Council Minutes September 08, 2003 Page 7 Councilwoman Johnson questioned the landscaping variance. Councilwoman Johnson expressed concerns with there being adequate landscaping on Phase I and felt Council should apply the same landscaping requirements for Mr. Huggins' property as Council required of the Five Star Ford property. Mayor Pro Tem Tolbert inquired as to the location of the lights and questioned what could be done to alleviate noise concerns caused by the speaker system. Staff advised that an internal radio system could be used instead of an outside speaker system. Council also questioned whether Mr. Huggins planned to install canopies. Council was advised that he did not have any immediate plans for installing canopies and that he was in the process of replacing the current faded and damaged canopies at the dealership. Councilwoman Johnson questioned if the item could be approved without the landscaping and Mr. Huggins be required to return with landscaping on Phases 1 and 2. Mayor Trevino advised that when Council denied Mr. Huggins request earlier in the year, Council assured Mr. Huggins they would not tie the two pieces of property together. Mr. Staples advised Council the only option was to either approve all or deny all. Mayor Trevino called for anyone wishing to speak in favor to come forward. Mr. Ernest Hedgecoth, engineer for applicant, advised that they had exceeded the landscape requirements for Phase I. Mayor Trevino called for anyone wishing to speak in opposition to come forward. Mr. Steve Hediger, 4825 Susan Lee Lane, advised he would like to see the construction handled in a better manner than the past construction. Mr. Hediger advised the neighborhood has experienced problems with construction debris, open sewer lines, and other code enforcement issues. Mr. Johnnie Latham, 4824 Susan Lee lane, commented he had not heard anything about a complete development plan for the dealership and questioned if the development was going to be piecemealed. There being no one else wishing to speak Mayor Trevino closed the public hearing. COUNCILMAN WHITSON MOVED TO APPROVE ORDINANCE No. 2735 AND PZ 2003-17. COUNCILMAN LEWIS SECONDED THE MOTION. MAYOR PRO TEM REQUESTED THE MOTION BE AMENDED - NO OUTDOOR SPEAKERS ALLOWED IN PHASE II IN THE PLANNED DEVELOPMENT AREA. City Council Minutes September OS, 2003 Page S COUNCILMEN WHITSON AND LEWIS ACCEPTED THE AMENDMENT. Councilwoman Johnson expressed her concerns with the landscaping. Motion to approve carried 6-1; Mayor Pro Tem Tolbert, Councilmen Lewis, Turnage, Metts, Whitson and Welch voting for and Councilwoman Johnson voting against. 10. PZ 2002-27R1 PUBLIC HEARING TO CONSIDER A REQUEST FROM QUIKTRIP CORPORATION FOR A REVISION TO AN APPROVED SITE PLAN (LOCATED IN THE 6300 BLOCK OF DAVIS BOULEVARD) - ORDINANCE NO. 2736 APPROVED Mayor Trevino opened the public hearing. Mr. Chad Stanford, representing QuikTrip, advised that earlier in the year they had received approval for a special use permit and site plan for a convenience store with 24-pump gasoline facility. Mr. Stanford advised they are now requesting some variations to the site plan. The following variations are being requested - · remove the cross-access lane from the adjacent lot to the west, the rear parking spaces and the rear entry public doorway · reduce the total initial number of pumps from 24 to 20 · removal of one QuikTrip wall sign and logo sign from the rear of the building (facing Mid-Cities Boulevard). Mr. Stanford advised that there would be no reductions in landscaping. Mr. Dave Green, Planner, presented the case summary and advised the Planning & Zoning Commission and Staff recommend approval. The Council asked Mr. Stanford if the canopy size would remain the size with the reduction in pumps. Mr. Stanford advised the canopy would be decreased accordingly and expanded at a future date when the additional pumps are installed. There was discussion on the applicant needing to return to Council for approval of future additional revisions to the site plan. Should the applicant decide to develop the property as originally approved by Council, the applicant would be required to submit a revised site plan for approval. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. Mr. Stanford was concerned that with the approval of this request, a re-approval of the first site plan would be required. Mr. Stanford did not realize that the revised site plan would eliminate the first site plan. ""_"'_"'.'''-,>~~,.._~~.~-".._..,-_._..._._-"..._~~.-._.._,-,"------, City Council Minutes September OS, 2003 Page 9 Mr. Staples advised the Council they could leave the existing development plan alone and approve the revised site plan as a phase of the original site plan. There being no one wishing to speak for or against the request, Mayor Trevino closed the public hearing. MAYOR PRO TEM TOLBERT MOVED TO APPROVE ORDINANCE No. 2736 WITH THE FOLLOWING CHANGE - APPROVED AS FIRST PHASE OF DEVELOPMENT AND AS PART OF THE ORIGINAL SITE PLAN. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 11. GN 2003-109 CONTRACT AUTHORIZING PASS-THROUGH STATE GRANT AGREEMENT FOR NORTHEAST TRANSPORTATION SERVICES (NETS) APPROVED Ms. Paulette Hartman, Assistant to City Manager, explained the item is to authorize a contract to allow the City to act as pass-through for grant funds providing for the funding for the Northeast Transportation Service (NETS). COUNCILWOMAN JOHNSON MOVED TO APPROVE GN 2003..109 AUTHORIZING THE CONTRACT TO ALLOW THE CITY TO ACT AS PASS THROUGH UNTIL AUGUST 31, 2004. COUNCILMAN WELCH SECONDED THE MOTION. Motion to approve carried 7-0. Mayor Pro Tem Tolbert recognized Mr. Jonathan Romrell, Troop 348, who is working on his citizenship in community merit badge. 12. GN 2003-110 APPOINTMENT TO THE NORTHEAST TRANSPORTATION SERVICES URBAN TRANSIT DISTRICT BOARD OF DIRECTORS APPROVED Ms. Paulette Hartman, Assistant to City Manager, advised Council approved an interlocal agreement last year establishing the Northeast Transportation Services Urban Transit District (NETSUTD). The City Managers of each of the participating cities were appointed to the board of directors to oversee the operations of the Northeast Transportation Services. The first year of the NETSUTD ends September 30 and a new member needs to be appointed to the board. Staff is recommending that the City City Council Minutes September OS, 2003 Page 10 Council appoint the City Manager or his designee as the City's representative for fiscal year 2003/04 in order to provide continuity to the board in its second year as the district enters into a contract with the new service provider. COUNCILWOMAN JOHNSON MOVED TO APPROVE GN 2003-110 APPOINTING THE CITY MANAGER OR HIS DESIGNEE TO THE NETSUTD BOARD OF DIRECTORS. MAYOR PRO TEM TOLBERT SECONDED THE MOTION. Motion to approve carried 7-0. 13. GN 2003-111 APPROVAL OF NEW COMMITTEE MEMBERS TO THE YOUTH ADVISORY COMMITTEE APPROVED Ms. Paulette Hartman, Assistant to City Manager, advised the Youth Advisory Committee has six returning members that are completing the 2nd year of their two-year term. The following members are being recommended for appointment to a one-year term - Tanya Healty, Richland High School Senior, and Jake Fields, Birdville High School Senior. The committee's main goal is recruitment to fill the remaining vacant positions and they will be bringing forward for Council approval new appointments to fill the board. COUNCILMAN LEWIS MOVED TO APPROVE GN 2.003-111 APPROVING THE RECOMMENDATIONS SUBMITTED BY THE COMMITTEE. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 14. GN 2003-112 APPROVAL OF APPOINTMENT TO THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE APPROVED Mr. John Pitstick, Economic Development Director, advised staff is recommending the appointment of Laurie Dunlop, North Hills Mall Manager, to the Economic Development Advisory Committee. Her term will expire August 2004. COUNCILMAN TURNAGE MOVED TO APPROVE GN 2003-112. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to approve carried 7-0. City Council Minutes September OS, 2003 Page 11 15. PW 2003-014 APPROVE INSTALLATION OF A SIGNAL LIGHT AT THE INTERSECTION OF NORTH TARRANT PARKWAY AND SMITHFIELD ROAD & DECLARING ALL EXISTING TRAFFIC CONTROL DEVICES OFFICIAL - ORDINANCE NO. 2738 APPROVED Mr. Mike Curtis, Public Works Director, advised the proposed ordinance approves the installation of a traffic signal at the intersection of Northeast Tarrant Parkway and Smithfield Road. The signal will be temporary and will be replaced with a permanent signal upon the completion of the widening of North Tarrant Parkway. COUNCILMAN WELCH MOVED TO APPROVE PW 2003..014, ORDINANCE No. 2738. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 7-0. 16. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA A) L AND ACQUISITION - TWO (2) LOCATIONS IN AREA OF RUFE SNOW SOUTH OF LOOP 820 Assistant City Manager Greg Vick advised staff presented to Council the acquisition of an additional 40-foot strip of land adjacent to the south property line of Fire Station No. 2 at a cost of $1.00 per square foot. MAYOR PRO TEM TOLBERT MOVED TO APPROVE THE RECOMMENDATION OF STAFF TO ACQUIRE THE ACQUISITION OF AN ADDITIONAL 40-FOOT STRIP OF LAND SOUTH OF THE CURRENT FIRE STATION (FIRE STATION No.2). COUNCILMAN METTS SECONDED THE MOTION. Motion to approve carried 7-0. B) PU 2003-041 LAND ACQUISITION IN THE AREA OF RUFE SNOW NORTH OF MID CITIES BOULEVARD - RESOLUTION NO. 2003-071 Assistant City Manager Greg Vick advised staff presented to Council a site for a park located at the proposed Graham Ranch Subdivision consisting of approximately 3.5 acres at a price of $350,000 plus peripheral development costs. COUNCILMAN WELCH MOVED TO DENY PU 2003-041. COUNCILMAN WHITSON SECONDED THE MOTION. City Council Minutes September OS, 2003 Page 12 Motion to deny failed 3-4; Mayor Pro Tem Tolbert and Councilmen Welch and Whitson voting for denial and Councilmen Lewis, Turnage, Metts and Councilwoman Johnson voting against denial. COUNCILMAN TURNAGE MOVED TO APPROVE PU 2003-041. COUNCILMAN METTS SECONDED THE MOTION. Motion to approve carried 4-3; Councilmen Lewis, Turnage, Metts and Councilwoman Johnson voting for and Mayor Pro Tem Tolbert and Councilmen Whitson and Welch voting against. 17. INFORMATION AND REPORTS Mayor Pro Tem Tolbert made the following announcements: The Philharmonic Winds will be performing at the NRH Library as part of the MasterWorks Series. The concert will be held on Tuesday, September 9th. The performance is free and begins at 7:00 p.m. Join us at the Trinity Trash Bash on Saturday, September 13. Volunteers are needed for this community litter cleanup. Keep NRH Beautiful will supply registered volunteers with gloves, trash bags, patches for scouts, lunch and entertainment! Call 817-427- 6650. Information Auqust 13 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Phyl Baloga, Secretary, Economic Development Department - A note was received from a neighboring city business thanking Baloga for being courteous and accommodating when she provided the information he requested. Councilman Turnage gave an update on the RSpirit Awards Dinner and recognized Donna Carpenter, Building Services, as the recipient of the Employee of the Year award. 18. ADJOURNMENT City Council Minutes September 08, 2003 Page 13 Mayor \I~.e~.i.~~ adjourned the meeting at 8:4. 7. pomd.' "\~~'" ~ ",. ".I/. ~.... J(~ ............ ~~/. ~. r¡jl' ... '. "" ...... -.' ., .::: '.. n . ~ /, ~ .. -\.-, ~ .... .. \ r' -'. -" ~&l r f..} Oscar Trevino - Mayor ~tEST: II f:: :. ~"'-.øtCt,.'. . .... : --;v'. ....: ~ .... .......~ C:. ~;¿,\~ Patricia Hutson - City Secretary