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HomeMy WebLinkAboutCC 2004-01-26 Minutes MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JANUARY 26, 2004 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 26th day of January, 2004 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. David Whitson Timothy J. Welch Absent: JoAnn Johnson Staff Members: Larry J. Cunningham Richard Torres Karen Bostic Paulette Hartman Patricia Hutson Alicia Richardson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Clay Caruthers Jim Browne Kyle Spooner JoAnn Stout Debbie Durko Call to Order Mayor Mayor Pro Tem Councilman Councilman Councilman Councilman Councilman Councilwoman City Manager Interim Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary Assistant City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Budget Manager Parks and Recreation Director Information Services Director Neighborhood Services Director Court Clerk Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m. 1. Discuss items from Reqular January 26. 2004 City Council MeetinQ Item 7b - Councilman Welch asked for a definition of "an arbor structure tied to the extension of the culverts". Staff advised that during the next item a graphic will be shown depicting the structure. Staff advised that this element has helped qualify for a City Council Minutes January 26, 2004 Page 2 nationwide permit which will increase the expediency of the project by approximately one and one-half years. 2. IR 2004-009 Review Possible Alternatives for Proposals for Two NeiQhborhood Parks - AQenda Item No. 7E The City Manager explained that the approval of the base bid for the construction of Liberty Park and Tommy and Sue Brown Park is on the agenda as item 7e. In addition to the base bid alternate bids were taken on items that Staff felt would be enhancements to the parks. During the regular meeting, Staff is only asking Council to consider approval of the base bid and not the alternate bids. The alternate bids are being presented during Pre-Council so that Council will have the opportunity to see the alternates and graphics of the alternates. If Council is interested in pursuing any of the alternates Staff will bring a change order forward at a future meeting for Council action. Mr. Jim Browne presented a Power Point presentation of the proposed alternates for the two parks. A description and graphic representation of each of the alternates was presented. Five alternates identified for Liberty Park were: · Alternate 1 - Pre-Fabricated Bridge · Alternate 2 - Flag Poles · Alternate 3 - Stone Veneer on Culvert Wall · Alternate 4 - Stone Masonry on Arbor Column Bases · Alternate 5 - Additional Small Playground Equipment Piece Four alternates identified for Tommy and Sue Brown Park were: · Alternate 1 - Pre-Fabricated Bridge · Alternate 2 - Additional Concrete Sidewalks · Alternate 3 - Planting Around Public Art · Alternate 4 - Additional Small Playground Equipment Piece Staff advised funding is available from savings resulting from value engineering and projects savings from completed projects from the current budget. Mr. Cunningham advised that if Council would like to consider any of the alternates, Staff would recommend that the alternates be reviewed with the Parks and Recreation Board to receive their input and priorities. Council was in favor of pursing the alternates. The consensus was for the Parks and Recreation Board to provide input and prioritize the alternates prior to Council taking action. 3. IR 2004-009 Update on Construction of NRH20 Multi-Level Interactive Complex City Council Minutes January 26, 2004 Page 3 Mr. Browne presented a Power Point presentation updating the Council on the construction progress of the NRH20 Multi-Level Interactive Complex and showed graphics of completed work and photos of the themed elements of the attraction. 4. IR 2004-010 Discuss Vandalism Report for City Parks Mr. Browne presented a Power Point presentation of the vandalism report for city parks. Mr. Browne explained the steps followed to reach their objective of developing and implementing a proactive vandalism program. Mr. Browne discussed the documentation process, the development of an immediate term action plan and the results and surveys of surrounding cities vandalism policies and procedures. Options were presented and discussed for a long term plan - · Option 1 - Park Police Program - use of police officers through a park police program, or private security companies or hiring of a city employee to patrol the park sites. The annual cost of a Park Police Program would exceed the annual cost currently expended by the city as a result of vandalism. . Option 2 - Neighborhood Park Watch Program - · Option 3 - Install Motion Sensor Lighting Enhancements - Recommendation of Police Chief would be to combine motion sensor lighting with activation of camera systems in Option 4. . Option 4 - Employ Technology in Developing and Implementing a Higher Level of Security - Use of high tech wireless surveillance cameras with Digital Video Storage Mr. Browne advised Staff felt that option 4 is the most practical with the most impact and it also supports Council's goal of Safety and Security. Mr. Browne advised initially it would be used in four parks - Cross Timbers, Walker's Creek, Richfield, and Green Valley. If Council would like to pursue, staff can be submit in next year's budget preparation. The consensus of the Council was to consider for next year's budget. 5. Executive Session Mayor Trevino announced at 6:35 p.m. that the Council would adjourn to Executive Session as authorized by Texas Government Code §551.071 to consult with City Attorney on Pending Litigation on Davis vs. North Richland Hills. Adjournment Mayor Trevino announced at 6:41 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING City Council Minutes January 26, 2004 Page 4 1. CALL TO ORDER Mayor Trevino called the meeting to order January 26, 2004 at 7:02 p.m. ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilman Staff: Larry J. Cunningham Richard Torres Karen Bostic Patricia Hutson Alicia Richardson George Staples City Manager Interim Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Councilman Whitson gave the invocation. 3. PLEDGE OF ALLEGIANCE Honorary Mayor Brady Wells led the pledge. 4. SPECIAL PRESENTATIONS YOUTH ADVISORY COMMITTEE MID-YEAR REPORT City Council Minutes January 26, 2004 Page 5 Kendra Newton, Chair introduced Tanya Healy and Nick Ward. Ms. Newton presented the Youth Advisory Committee mid-year report to council. PROCLAMATION - WEAR RED FOR WOMEN DAY Honorary Mayor Brady Wells presented American Heart Association with proclamation proclaiming February 6, 2004 as Wear Red for Women Day. 5. CITIZENS PRESENTATION North East Tarrant Chamber President Bob Hamilton formally invited council to the first quarterly meeting of the Quad Cities DFW Organization. The meeting will be held on Wednesday, February 21 beginning at 11 :30 a.m. and concluding at 1 :00 p.m. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE JANUARY 12, 2004 COUNCIL MEETING B. GN 2004-004 EXECUTION OF CHANGE ORDER NO.1 TO THE CALLOWAY BRANCH DREDGING PROJECT CONTRACT WITH CRAIG OLDEN, INC., IN THE AMOUNT OF $37,360 FOR CONSTRUCTION OF THE LIBERTY PARK LAKE - RESOLUTION NO. 2004-007 C. GN 2004-005 RESCHEDULING MARCH 8 COUNCIL MEETING TO MARCH 11, 2004 D. PU 2004-004 AWARD CONTRACT FOR DOCUMENT IMAGING SYSTEM - RESOLUTION NO. 2004-006 E. PU 2004-005 AWARD OF CONTRACT TO DEAN CONSTRUCTION IN THE AMOUNT OF $895,500 FOR THE CONSTRUCTION OF TOMMY AND SUE BROWN PARK AND LIBERTY PARK - RESOLUTION NO. 2004-008 COUNCILMAN METTS MOVED TO APPROVE THE CONSENT AGENDA. COUNCILWOMAN JOHNSON SECONDED THE MOTION. City Council Minutes January 26, 2004 Page 6 MOTION TO APPROVE CARRIED 7-0. 8. GN 2004-006 APPROVE RESOLUTION AUTHORIZING DESIGNATION OF JUVENILE CASE MANAGER BY MUNICIPAL COURT JUDGE - RESOLUTION NO. 2004-005 APPROVED Municipal Court Clerk Debbie Durko summarized item for council. The resolution before council allows the presiding judge to designate an individual to serve as a Juvenile Case Manager as approved by the 2003 legislative session. The appointment will allow North Richland Hills Municipal Court to retain jurisdiction on prosecution of juvenile cases rather than refer defendants to the juvenile court system. COUNCILMAN WHITSON MOYED TO APPROVE GN 2004-006, RESOLUTION No. 2004-005. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 9. GN 2004-007 CONSIDER EXTENDING EFFECTIVE DATE OF RECREATIONAL VEHICLE ORDINANCE - ORDINANCE NO. 2767 APPROVED Mayor Trevino asked council to consider forwarding ordinance to the Planning and Zoning Commission for their review and recommendation. Councilman Turnage advised he would like a public hearing held either at the Planning and Zoning Commission or City Council meeting to allow input from citizens. Mayor Trevino informed council public hearings could be held at both the Planning and Zoning Commission and City Council meeting. Councilman Metts stated he agreed with having a public hearing at the City Council meeting so council can address questions and comment on their position regarding the recreational vehicle ordinance. COUNCILMAN METTS MOVED TO APPROVE GN 2004-007. COUNCILMAN TURNAGE SECONDED THE MOTION. City Council Minutes January 26, 2004 Page 7 Motion to approve carried 7-0. 10. PW 2004-002 APPROVE AGREEMENT FOR ENGINEERING SERVICES WITH KNOWL TON-ENGLlSH-FLOWERS, INC. (A LOPEZGARCIA GROUP COMPANY) FOR THE BOOTH-CALLOWAY 2.0 MG GROUND STORAGE TANK REPAINTING AND REHABILITATION APPROVED Public Works Director Mike Curtis outlined components for the scope of services. · Review recommendations in the condition inspection report prepared by Klein elder · Coordinate geotechnical consultant activities · Recommend type of repairing, rehabilitation and repair work on tank and booster pump · Recommend cathodic protection system · Prepare specifications and contract documents · Prepare cost projections · Perform construction administration · Prepare as-builts Mr. Curtis advised council during the engineering selection for the project the city encountered a significant water main break at the booster pump station located at the tank site. The water main break occurred to the 20-inch main line that entered the building where the pumps are located. This repair will need to be completed prior to June or July because the booster pump station is currently unstable in its current condition. Repairs to the booster pump station were not anticipated or budgeted for the current year. The current budget for the repainting of the tank appears to be sufficient funds for both the tank repainting and emergency main break. Public Works is requesting authorization to add the proposed pump station repairs. COUNCILMAN LEWIS MOVED TO APPROVE PW 2004-002. COUNCILMAN WELCH SECONDED THE MOTION. Motion to approve carried 7-0. 11. PW 2004-003 APPROVE ENGINEERING AGREEMENT WITH FREESE AND NICHOLS, INC. FOR THE WATER AND WASTEWATER IMPACT FEE STUDY AND REVISE 2003/04 CAPITAL PROJECTS BUDGET APPROVED City Council Minutes January 26, 2004 Page 8 Mr. Curtis advised project will consist of developing a long range Water and Wastewater Master Plan and to update the City's current Impact Fee Study. The plan will determine the water and wastewater improvements necessary for the next five year period, 10 year period, and the "build-out" (approximately 15 years). Requests for proposals (RFP) were mailed to 22 local engineering firms. The City received 15 proposals which were reviewed by a four member committee. The committee ranked the top firms to interview as: (1) Freese and Nicols, Inc. (2) Birkhoff, Hendricks and Conway, L.L. P. (3) Dannenbaum Engineering Corporation. The firms were selected based on the experience of the firm in similar projects, qualifications of the project manager and team and the quality of previous work based on references. During contract negotiations it was discovered that the City's existing water and wastewater system hydraulic models could not be used with the City's GIS system. The development and calibration of the water and wastewater models will cost an additional $32,000. After the additional costs are factored due to the new model development the amount needed for the project is $182,000. Staff is recommending council approve the engineering agreement with Freese and Nicols, Inc, in the amount of $182,000 for the Water and Wastewater Master Plan and Impact Fee Study and revise the CIP project budget. COUNCILMAN TURNAGE MOVED TO APPROVE PW 2004-003. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 7-0. 12. GN 2004-008 CONSIDER 2004 FEDERAL LEGISLATIVE PROGRAM APPROVED Assistant to City Manager Paulette Hartman outlined the 2004 federal legislative program. The program is guided by the following four primary principles: 1. Support for local control 2. Insuring a predictable and sufficient level of revenue to manage local affairs 3. Opposition to unfunded federal mandates 4. Support for legislation that increases quality of life for citizens of North Richland Hills City Council Minutes January 26, 2004 Page 9 Ms. Hartman advised the legislative program also outlined the City's position on the following issues. · Protecting the Homeland - Local priorities for homeland security - Public safety and collective bargaining · Sustaining Federal Support for Critical Municipal Programs - Water infrastructure financing · Protecting Local Programs and Revenues - Community development block grant funding issues - Local law enforcement block grant - Telecommunications - Air quality - Transportation issues - Internet sales tax · Unfunded Mandates - Amusement park regulation - Energy policy COUNCILWOMAN JOHNSON MOVED TO APPROVE GN 2004-008. MAYOR PRO TEM TOLBERT SECONDED THE MOTION. Motion to approve carried 7-0. 13. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA None. 14. INFORMATION AND REPORTS Mayor Pro Tem Tolbert made the following announcements. Join us for the 13th annual Daddy/Daughter Dance on Saturday, February 7th at the Recreation Center. The theme is "Hooray for Hollywood." Ages 4-8 can dance with their fathers from 6:00 - 8:00 p.m. and ages 9-15 can dance from 8:30-10:30 p.m. Call 817- 427-6600 to reserve your tickets today. City Council Minutes January 26, 2004 Page 10 Sign your children up today for Winter Camp NRH. This will be held during the BISD winter break from February 9-13. Campers play group games, sports, playact, spend a day at the park and go on a field trip. Space is limited so sign up early. Call the Recreation Center at 817-427-6600. January 31 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner - Staff of the Recreation Department - A letter was received from a NRH resident expressing appreciation for the summer camp program. The resident's children were well cared for by the counselors and participated in all the wonderful activities. The well-managed camp is a valuable service and contribution to the children and working parents of the NRH community. 15. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:44 p. \.' ....\\\\ ~K._.4IAi~/,(i";, "".c.~ .....;.:-::.~~~/~ '" "".- ... ~ ! ····n '..-~ j ?fT~T: \. \ -. r .- ~ ~: . )~. -">-": ~ ~~~.,.:. s t IGijf,ICICWJIutS, - Ity ecre ary '11'''''''''1\\\\1\