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Home My WebLink AboutCC 2004-03-22 Minutes MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - MARCH 22, 2004 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 22nd day of March, 2004 at 5:45 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Staff Members: Larry J. Cunningham Richard Torres Ogden Bo Bass Karen Bostic Paulette Hartman Patricia Hutson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Clay Caruthers Thomas Powell Andy Jones Call to Order Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilman City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Budget Manager Director of Building Services Fire Chief Mayor Trevino called the Pre-Council meeting to order at 5:45 p.m. 1. Discuss Items from ReQular March 22. 2004 City Council MeetinQ There were no questions from the Council. 2. IR 2004-030 Independent Auditors to Brief City Council on the ChanQes in the Comprehensive Annual Financial Report - GASB 34 City Council Minutes March 22, 2004 Page 2 Mr. Koonce, Finance Director, informed the Council that the audited financial statements for the year ending September 30, 2003 are the first statements produced under the new Governmental Accounting Standards Board Statement 34 (GASB 34) model. Mr. Koonce introduced Mr. Terry Kile of Deloitte and Touche, the City's independent auditors, to present the report. Mr. Kile gave an overview of the changes to the report, explaining the differences between the old model and the new GASB 34 model. Mr. Kile discussed with the Council the changes to the design of the report. The report is now divided into three basic sections: 1) Introductory Section - same as in the past containing the transmittal letter from the City to the readers; 2) Financial Section - where all of changes have occurred; 3) Statistical Section - same as in the past. The beginning of the Financial Section contains the auditor's opinion which is unqualified or a clean opinion meaning it is believed that the financials are presented fairly and in accordance with GASB 34. The opinion is longer than in the past because GASB 34 requires more items to be addressed. Following the opinion is the Management Discussion Analysis (MD&A). The MD&A is the financial operation of the city in narrative form and is an opportunity for management to discuss the financial operation of the city for the year. In future years the MD&A will contain two years of information explaining the year-to-year changes. Following the MD&A are the financial statements. Mr. Kile explained new statements that had been added, revisions to existing statements, the relationship of the statements to each other and changes to the footnotes. Mr. Kile answered questions from the Council on inclusion and grouping of funds on the statements. Mr. Kile cautioned Council on including too many funds up front as major funds. Mr. Kile explained it could make it too complicated up front resulting in increased audit costs. Audit costs could increase because specific individual tests must be performed on each of the major funds. Mr. Kile advised that detail was available to the Council in the balance sheets for the non-major governmental funds. Council formally accepted the report during the regular council meeting. 3. Executive Session Mayor Trevino announced at 6:13 p.m. that the Council would adjourn to Executive Session as authorized by the Texas Government Code for the following items: a) Deliberation Regarding Real Property as Authorized by §551.072 - North Davis Area; and b) Deliberation Regarding Economic Development as Authorized by §551.087- South Grapevine Highway Corridor Area. 4. Adjournment Mayor Trevino announced at 6:51 p.m. that the Council would adjourn to the regular Council meeting. City Council Minutes March 22, 2004 Page 3 REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order March 22, 2004 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilman Staff: Larry J. Cunningham Richard Torres Patricia Hutson George Staples City Manager Assistant City Manager City Secretary Attorney 2. INVOCA TION A student representative from Birdville High School gave the invocation. 3. PLEDGE OF ALLEGIANCE A student representative from Birdville High School led the pledge of allegiance. 4. SPECIAL PRESENTATIONS PRESENTATION TO RICHLAND HIGH SCHOOL STUDENTS FOR DISTINGUISHED ACTS City Council Minutes March 22, 2004 Page 4 Mayor Trevino, Councilwoman Johnson and Dr. Waddell, Birdville Independent School District, recognized Danny Hupp, Andy Baxter, Joseph Mcintosh, Scotty Clynch, and Blake Barfield for their act of kindness to Holiday Lane Estates during a storm last spring. Ms. Roxanne Nichols, Holiday Lane Estates, on behalf of the assisted living community expressed appreciation to the students for their assistance. RECOGNITION OF FORT WORTH CHRISTIAN GIRLS BASKETBALL TEAM Mayor Pro Tem Tolbert recognized and congratulated the girls basketball team for winning the TAPPS 4A state title. MOTORCYCLE SAFETY AWARENESS PROCLAMATION Councilman Turnage presented Mr. John Munson, Vice President of the Texas Motorcycle Roadriders Association (TMRA), and Mr. Gene O'Bannon (TMRA) with proclamation proclaiming Mayas Motorcycle Safety Awareness Month. IR 2004-031 CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING FOR THE COMPREHENSIVE FINANCIAL REPORT ENDING SEPTEMBER 30, 2002 Finance Director Larry Koonce advised that the Government Finance Officers Association (GFOA) has awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its Comprehensive Financial Report for fiscal year ending September 30, 2002. The City has been awarded a Certificate of Achievement for the last 20 consecutive years. There were a total of 1,196 municipalities in the State and 153 received the award for 2002. Mr. Koonce introduced Mr. Fred Werner, Director of Finance with the City of Grapevine and past President of the Government Finance Officers Association. Mr. Werner presented to Mr. Koonce the Certificate of Achievement award. Mr. Koonce recognized Ms. Jackie Theriot, Accounting Manager and Ms. Toni Van Hooser, Accountant for their efforts in making it possible for the City to receive this award. 5. CITIZENS PRESENTATION None. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA City Council Minutes March 22, 2004 Page 5 None. 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE MARCH 11, 2004 COUNCIL MEETING B. GN 2004-018 AUTHORIZE THE PUBLICATION OF NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION - RESOLUTION NO. 2004 - 020 C. PU 2004-017 AUTHORIZE CONTRACT EXTENSION FOR UNIFORM CLEANING SERVICES TO DRY CLEAN SUPER CENTER CLEANERS - RESOLUTION NO. 2004-021 COUNCILMAN WHITSON MOVED TO APPROVE THE CONSENT AGENDA.. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 7-0. 8. GN 2004-019 PRESENTATION OF FISCAL YEAR 2003 AUDITED FINANCIAL REPORT APPROVED Finance Director Larry Koonce summarized the year-end results and fund balance data for various funds and recommended that Council accept the fiscal year 2003 Comprehensive Financial Report. Mr. Koonce introduced Mr. Terry Kile of Deloitte and Touche who presented Council with the audit opinion. The audit opinion is an unqualified opinion or a "clean" opinion meaning they found the Financial Statements to present the City's financial position fairly. Mr. Kile reported that no material weaknesses were noted in the Management Letter and the Single Audit Report shows no findings were found related to the grant programs. Mr. Koonce and Mr. Kile were available to answer questions from council. COUNCILWOMAN JOHNSON MOVED TO APPROVE GN 2004-019 ACCEPTING THE 2003 FISCAL YEAR AUDITED FINANCIAL REPORT. MAYOR PRO TEM TOLBERT SECONDED THE MOTION. Motion to approve carried 7-0. City Council Minutes March 22, 2004 Page 6 9. GN 2004-020 APPROVE CITY/DEVELOPER AGREEMENT WITH MEGA LIFE AND HEALTH INSURANCE COMPANY (UICI) FOR A TRAFFIC SIGNAL AT THE INTERSECTION OF MID-CITIES BOULEVARD AND SIMMONS DRIVE AND REVISE THE 2003/04 CAPITAL PROJECTS BUDGET - RESOLUTION NO. 2004-022 APPROVED Public Works Director Mike Curtis advised Council that staff meet with representatives of MEGA Life and Health Insurance Company to discuss their request for a traffic signal at the intersection of Mid Cities Boulevard and Simmons Drive. Staff advised UICI although a signal may be warranted there is currently no budget for the warrant study, design or construction of the signal light. UICI has volunteered to fund the project if the City would administer the design and construction. Staff is recommending that Council approve Resolution No. 2004-022 and revise the 2003/04 Capital Projects Budget. COUNCILMAN WELCH MOVED TO APPROVE GN 2004-020 AND RESOLUTION No. 2004-022. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 10. GN 2004-021 ADJUSTMENT OF FEE FOR COLLECTION OF DELINQUENT AD VALOREM TAXES AND AMENDMENT OF TAX ATTORNEY CONTRACT APPROVED Budget Manager Clay Caruthers summarized item for Council advising the tax attorney and Tarrant County have both requested that the City consider a fee increase as authorized by the 2001 Texas legislature. Staff is recommending that Council approve the delinquent tax collections fee adjustment for tax years 2003 and beyond and to amend the existing contract with Linebarger, Goggan, Blair & Sampson, LLP to allow them to increase the fee from 15% to 20%. Councilman Welch questioned the age group that would be affected by the delinquent tax fee. Mr. Caruthers advised he did not have the information, but could obtain it. COUNCILMAN LEWIS MOVED TO APPROVE GN 2004-021, APPROVING THE DELINQUENT TAX COLLECTIONS FEE ADJUSTMENT FOR TAX YEARS 2003 AND BEYOND AND TO AMEND THE CITY'S EXISTING CONTRACT WITH LINEBARGER, GOGGAN, BLAIR & SAMPSON, LLP ACCORDINGLY. COUNCILMAN WHITSON SECONDED THE MOTION. City Council Minutes March 22, 2004 Page 7 Motion to approve carried 6-1 with Councilmen Lewis, Turnage, Metts, and Whitson, Mayor Pro Tem Tolbert and Councilwoman Johnson voting for and Councilman Welch voting against. 11. GN 2004-022 APPOINTMENTS TO WHOLESALE WATER CUSTOMER ADVISORY COMMITTEE AND WHOLESALE WASTEWATER CUSTOMER ADVISORY COMMITTEE APPROVED Public Works Director Mike Curtis advised Council that Councilman Turnage was appointed in 2003 as the voting member and he was appointed to serve as alternate on the Wholesale Water Customer Advisory Committee and Who lesale Wastewater Customer Advisory Committee. The terms run concurrent with the fiscal year and the term Councilman Turnage fulfilled is now expired. Mayor Trevino opened the floor for nominations. COUNCILMAN METTS NOMINATED COUNCILMAN TURNAGE AS THE VOTING MEMBER AND MIKE CURTIS AS THE ALTERNATE TO THE WHOLESALE WATER AND WHOLESALE WASTEWATER CUSTOMER ADVISORY COMMITTEES. There being no other nominations, Mayor Trevino closed the nominations and called for the vote. Motion to approve carried 6-0 with Councilman Turnage abstaining. 12. PU 2004-013 CONSIDERATION AND/OR ACTION ON AWARDING OF BIDS FOR THE CONSTRUCTION OF FIRE STATION NO.1 AND 4 TO HARRISON QUALITY CONSTRUCTION COMPANY (COUNCIL CONTINUED ITEM AT THEIR 2/23/04 MEETING) APPROVED Council took action after item number 13. 13. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA City Council Minutes March 22, 2004 Page 8 Executive Item 3a - Deliberation Regarding Real Property - North Davis Area COUNCILWOMAN JOHNSON MOVED TO ACCEPT DONATION AND CONVEYANCE BY B.H. & L. JOINT VENTURE OF 2.58 ACES AT LOT 8, BLOCK 14, FOREST GLENN EAST SUBDIVISION (GENERALLY LOCATED AT THE SOUTHWEST CORNER OF DAVIS BOULEVARD AND SHADYWOOD) FOR LOCATION OF FIRE STATION #1 AND COMMUNITY ROOM. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to approve carried 7-0. 12. PU 2004-013 CONSIDERATION AND/OR ACTION ON AWARDING OF BIDS FOR THE CONSTRUCTION OF FIRE STATION NO.1 AND 4 TO HARRISON QUALITY CONSTRUCTION COMPANY (COUNCIL CONTINUED ITEM AT THEIR 2/23/04 MEETING) APPROVED This item was continued by Council at their February 23 meeting. Support Services Director Thomas Powell advised bids were opened on January 30th for construction of a new Fire Station #1 and Fire Station #4 along with new community rooms at both locations. Staff received five complete proposals with Harrison Quality Construction having the best proposal. Council asked staff to look into the cost of relocating Fire Station #1 to an alternate site on Davis Boulevard and Shadywood. Staff and Randall Scott of Randall Scott Architects evaluated the cost and have determined the cost is reasonable for relocating Fire Station #1. Should Council decide to award proposal staff will present a change order at the next council meeting for the additional costs. Mr. Powell advised if council should approve proposal it will be necessary to approve Resolution No. 2004-016 authorizing the City Manager to negotiate the contract. MAYOR PRO TEM TOLBERT MOVED TO AWARD THE PROPOSAL FOR CONSTRUCTION OF FIRE STATION #4 TO HARRISON CONSTRUCTION INC. AND TO AWARD THE PROPOSAL FOR CONSTRUCTION OF FIRE STATION #1 AT THE NEW SITE WITH THE CHANGE ORDER INCLUDING RELOCATION COSTS TO BE CONSIDERED AT THE NEXT COUNCIL MEETING AND APPROVE RESOLUTION No. 2004-016 ALLOWING CITY MANAGER TO NEGOTIATE THE CONTRACTS. COUNCILMAN WELCH SECONDED THE MOTION. Motion to approve carried 7-0. City Council Minutes March 22, 2004 Page 9 14. INFORMATION AND REPORTS Councilman Metts made the following announcements. The Lotta Night Music Concert Series first concert will be The Duffin Family, which will play bluegrass and gospel. The concert will be held on April 2 and begins at 7pm at Green Valley Park. Call the Recreation Center for more information. Join us for the Easter in the Park event on Saturday, April 3. It will begin at 10:00 a.m. and be held at Green Valley Park. There will be bounce houses, a petting zoo, train ride, and of course a fabulous Easter egg hunt! Call the Recreation Center for more details. The Great American Clean Up event will be held on Saturday, April 1 O. The Keep NRH Beautiful committee is hosting this event in conjunction with the Keep America Beautiful's Great American Cleanup. Contact the Neighborhood Services Department to volunteer for this worthwhile event. March 27 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting we spotlight our employees for the great things they do during the course of business. Paul Bergerson, Ricky Bryant, Jesse Byrd and Jay Carter, Utility Division, Public Works Department - A call was received from a NRH resident conveying his appreciation to these men for the professional and expeditious manner in which a water main break was repaired in his area. 15. ADJOURNMENT M~yor Tre~ino adjourned the meeting at 7:59 . . ,..'a"'... G\£'x~~~~t,i',(.'. "'~~'~:':::'.~~'-" ~' ,~~.' '. .- ~... .. ~ "'n ..--;. ~:: ,.* *.;. :~ ¡ .~. ~ ;: r :....: : . I . %$\TTESlt ../// ~~..~ Pa J1rtl~'A'ùtson - City Secretary