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Home My WebLink AboutCC 1997-02-10 Minutes Present: MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 10,1997 - 6:30 P.M. Tommy Brown Mack Garvin Lyle E. Welch Mark Wood Jo Ann Johnson Don Phifer Byron Sibbet Linda Sansoucie C.A. Sanford Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Greg Dickens Pam Burney Barry LeBaron Larry Koonce Terry Kinzie Richard Albin Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager City Secretary Attorney Public Works Director Environmental Services Director Planningllnspection Director Finance Director Information Services Director City Engineer I ITEM I DISCUSSION I ASSIGNMENT I RELEASE OF There were no questions from the Council. NAN COVENANTS ON RIGHT -OF-WAY PROPERTY INTENT TO The City Manager explained that prior to LARRY C. REIMBURSE selling bonds in the Spring, some of the EXPENDITURES projects would begin before the funds were WITH PROCEEDS received. He advised that approval of this item OF FUTURE DEBT would allow the City to reimburse expenditures with proceeds from the bond sale. There were no questions from the Council. Pre-Council Minutes February 10, 1997 Page 2 ITEM DISCUSSION ASSIGNMENT GIRL'S FAST The City Manager advised that with the PARKS PITCH SOFTBALL concurrence of Councilwoman Johnson, he COMPLEX would like to recommend that the additional CHANGE ORDER pavilion be deducted from the Change Order. NO.1 Consensus of the Council was to deduct the additional pavilion. Councilwoman Sansoucie questioned item number two of the Change Order regarding the retaining wall. Mayor Pro Tem Garvin expressed concerns about deleting the piers from the concession building and changing the metal roof materials. Councilwoman Johnson questioned the deletion of the bleachers from the contract. Staff addressed each of the Council's concerns. REQUEST FOR The City Manager brought to the Council's LARRY C. PROPOSALS FOR attention the statement in the RFP that all GARBAGE inquiries would be directed to the City SERVICE Manager's Office and contact with any other city official would disqualify the proposer. Assistant City Manager Cunningham presented to Council the highlights of the garbage and recycling request for proposal. Mayor Pro Tem Garvin made the following comments: 1) he would like the background history changed from three years to five years; 2) he would like included the contractor's experience with recyclables and how the recyclables are handled; 3) he did not want garbage trucks operating in the City on Saturdays; 4) would like for garbage pick up days to be Monday and Thursday; 5) questioned how the garbage company would pick up Christmas trees; 6) wanted the "Pay- as-YoLJ Throw" ontion removed from the RFP: Pre-Council Minutes February 10, 1997 Page 3 I ITEM I DISCUSSION I ASSIGNMENT I 7) felt that apartment recycling dumpsters would be used for trash when the regular dumpsters became full; and 8) wanted the list of recyclable materials to include everything presently being picked up, but also not to be limited to those items. Councilman Phifer addressed the following in the RFP: 1) Page 10, Item K, Equipment Listing - felt equipment weight needed to be addressed and wanted a specific list of equipment to ensure the contractor had the equipment available; 2) Page 34, Item 8, Multi-family Recycling - would like to know from vendors what options are available; 3) Page 37, Item I, Contractor Liability/Insurance - questioned whether $1,000,000 auto liability and general liability was adequate; 4) Page 40, Item R, Records and Reports - would like for contractor to provide to City a recyclable report that includes where they are going and the quantity; 5) Page 41, Item T, School Recycling - questioned whether a church or school would be able to do their own recycling; 6) felt better rates would be received, the longer the contract terms were; 7) also in favor of a five year history; 8) would like a list of past and present lawsuits currently against the company and what kind of track records they have in other communities; 9) would like to know their regulatory compliance history; and 10) felt the contract needed to address public relations. Councilman Wood advised he would like for the pick-up days to remain Monday and Thursday. Councilwoman Sansoucie advised she would like for Council to approve the recycling containers. Councilwoman Johnson suggested eliminating the free landfill days. Mayor Brown advised that Council would continue discussion of this item after the regular Council meeting. Pre-Council Minutes February 10, 1997 Page 4 ITEM DISCUSSION ASSIGNMENT ILLEGAL There were no questions from the Council. NAN NARCOTICS IN NORTH RICHLAND HILLS ADJOURNMENT Mayor Brown announced at 7:23 p.m. that Council would adjourn to Executive Session for deliberation regarding real property under Government Code §551.072. The Pre-Council meeting to reconvene following the regular Council meeting. RECONVENE FOR Mayor Brown called the Pre-Council Meeting LARRY C. DISCUSSION OF back to order at 8:02 p.m. Councilwoman REQUEST FOR Johnson addressed the following: 1) was in PROPOSALS FOR favor of eliminating curbside Christmas Tree GARBAGE Recycling because of the potential increase in SERVICE cost; and 2) felt the free landfill days could be eliminated since there would be a take-all service. Councilman Wood was in favor of retaining the current Monday, Thursday pick- up schedule with next day make-up for holidays. Councilman Wood also addressed the following: 1) whether large amounts of debris would be picked up for a fee as in the current contract; 2) felt because of the cost, the Christmas Tree Recycling should be eliminated; 3) Items NO.1 0 and No. 11 in IR 97-08, Rates and Rate Adjustments - needed to be clarified so that it would not lend itself to interpretation; 4) supported removing the free Pre-Council Minutes February 10, 1997 Page 5 ITEM DISCUSSION ASSIGNMENT landfill days, as recommended by Councilwoman Johnson; 5) landfill capacity should be checked and a requirement that they have access to the landfill through the term of the contract. Council was in consensus to require a Monday, Thursday pick-up schedule with next day make-up following a holiday, and to remove the Christmas Tree Recycling. Councilman Welch advised his concerns had been addressed by the other Council Members. Councilman Sibbet advised he supported all that had been mentioned by the other Council Members. Councilman Sibbet questioned Items No. 12 and 13 in IR 97-08. He did not feel a need for a "Pay as You Throw" proposal and questioned how you would quantify responses on commercial/ind ustrial/m ulti-family recycling. After discussion, consensus was to delete Item No. 13 of IR 97-08. Mr. Cunningham advised that after talking with the Attorney concerning the performance bond, he would recommend that it be left as is. Council also advised that they wanted to approve the recycling containers. ADJOURNMENT Mayor Brown adjourned the Pre-Council meeting at 8:27 p.m. ~~ Toñïñíy Brown - ayor ATTEST: @atvtU¿¿ ~ Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 10,1997 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order February 10, 1997 at 7:30 p.m. ROLL CALL Present: Tommy Brown Mack Garvin Lyle E. Welch Mark Wood JoAnn Johnson Don Phifer Byron Sibbet Linda Spurlock Sansoucie Staff: C.A. Sanford Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Greg Dickens Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager City Secretary Attorney City Engineer 2. INVOCATION Councilwoman Johnson gave the invocation. 3. PLEDGE OF ALLEGIANCE The Webloes Road Runner Patrol for Pack 434 led the Pledge of Allegiance. 4. MINUTES OF THE PRE-COUNCIL MEETING JANUARY 27, 1997 APPROVED City Council Minutes February 10, 1997 Page 2 Mayor Pro Tem Garvin moved, seconded by Councilwoman Johnson, to approve the January 27, 1997 Pre-Council Minutes. Motion carried 7-0. 5. MINUTES OF THE REGULAR MEETING JANUARY 27, 1997 APPROVED Mayor Pro Tem Garvin moved, seconded by Councilwoman Johnson, to approve the minutes of the January 27, 1997 Council Meeting. Motion carried 7-0. 6. RECOGNIZING MRS. TRACI CATER AS THE 1997 MRS. NORTH RICHLAND HILLS INTERNATIONAL Mayor Brown presented Mrs. Traci Cater, Mrs. North Richland Hills International 1997, with her crown and banner. 7. PRESENTATION OF "CERTIFICATE OF ACHIEVEMENT FOR PLANNING EXCELLENCE" AWARD Mayor Brown presented Mr. Barry LeBaron, Planning Director, with a plaque for "Certificate of Achievement for Planning Excellence" award. 8. PRESENTATION OF POLICE DEPARTMENT QUARTERLY REPORT Chief McGlasson presented to the City Council the Police Department's 1996/97 First Quarter Report. Chief McGlasson also reported on illegal narcotic activity in North Richland Hills. 9. PRESENTATION BY BOARDS AND COMMISSIONS A. INVESTMENT COMMITTEE MINUTES B. PARKS AND RECREATION BOARD MINUTES City Council Minutes February 10, 1997 Page 3 No action necessary. 10. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 11. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (12, 14, 16, AND 17) APPROVED Mayor Pro Tem Garvin moved, seconded by Councilman Wood, to approve the Consent Agenda. Motion carried 7-0. *12. GN 97-01 - RELEASE OF COVENANTS ON RIGHT-OF-WAY PROPERTY RESOLUTION NO. 97-01 (POSTPONED AT JANUARY 13 COUNCIL MEETING) APPROVED 13. GN 97-13 - CALLING CITY COUNCIL ELECTION RESOLUTION NO. 97-10 APPROVED Councilman Sibbet moved, seconded by Councilwoman Johnson, to approve Resolution No. 97-10. Motion carried 7-0. *14. GN 97-14 -INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT - RESOLUTION NO. 97-11 APPROVED City Council Minutes February 10, 1997 Page 4 15. GN 97-16 - GIRL'S FAST PITCH SOFTBALL COMPLEX CHANGE ORDER NO.1 APPROVED Councilwoman Johnson moved, seconded by Councilman Wood, to approve Change Order NO.1 with the deletion of the additional pavilion, revised contract amount $1,961,700. Motion carried 7-0. *16. PU 97-17 - AUTHORIZE PURCHASE OF MOTOROLA RADIOS FOR THE FIRE DEPARTMENT APPROVED *17. PW 97-07 - APPROVE CITY-DEVELOPER AGREEMENT FOR CIP WATER SYSTEM IMPROVEMENTS WITH OAK HILLS JOINT VENTURE FOR THE OAK HILLS ADDITION - SECTION II APPROVED 18. CITIZENS PRESENTATION None. 19. ADJOURNMENT Mayor Brown adjourned the meeting. TO~~~ ATTEST: g();óv~,i-jý~ Patricia Hutson - City Secretary