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HomeMy WebLinkAboutCC 2015-06-08 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 JUNE 8, 2015 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 8th day of June 2015 at 4:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Torn Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary George Staples City Attorney Mark Mills Budget Director Stan Tinney Fire Chief Dave Pendley Building Official Patrick Hillis Human Resources Director Craig Hulse Economic Development Director Mary Peters Public Information Officer Kyle Spooner Information Services Director Monica Solko Assistant City Secretary Kristin James Assistant to the City Manager Laury Fiorello Assistant Finance Director Clayton Comstock Planning Manager Jennipher Castellanos Senior Budget Analyst Christopher Smith Budget Analyst Marrk Collier Management Assistant Allyson Bell City Manager Intern June 8, 2015 City Council Meeting Minutes Page 1 of 8 Call to Order Mayor Trevino called the meeting to order at 4:31 p.m. 1. Discuss annual budget and plan of municipal services for FY 2014-2015 and planning and program of services for FY 2015-2016. City Manager Mark Hindman provided Council with an overview of the FY 2014-2015 budget. He informed Council the current year-to-date actuals are generally what was forecasted by staff. Mr. Hindman commented that there are no significant increases and the amended budget, which will come before Council at a later date will not negatively impact the budget. The sales tax this year has been good with an increase of 2% and the possibility to see an increase. Staff does not foresee additional increases out of the ordinary for the current year budget. In looking forward to next year, there will be one major change in how ambulance billing is budgeted. In previous years the budget included the full amount of revenue with the bad debt being written off. Pursuant to the auditor's recommendation, revenue for ambulance billing will be based on what is received by the city. This will reflect a 1.3M decrease in ambulance revenue. Mr. Hindman commented that there will be a corresponding decrease of 1.3M in bad debt. Staff believes the property value reported by the Tarrant Appraisal District is not accurate and staff is waiting for new figures. Staff is seeing a rebound in sales tax along the 820 corridor. In respect with expenditures and looking at the upcoming move into the new city hall; staff is evaluating operation costs (electricity and utilities) and looking at the difference between what we currently have now and what it will take to operate the new facility. In looking forward, staff will have a few things for Council's consideration with regard to the police department. One thing is the addition of body cameras and supporting systems to ensure equipment is working properly. It could be a bigger project than what was anticipated by staff. There will also be an increase in expense for additional detention facility staff. Mr. Hindman commented that the city's turnover rate is higher than it is has been in the past, which puts pressure on compensation. He further commented that he does not see a problematic budget year. This time next year, staff will have a better picture on any gains and efficiencies in the new city hall building. Director of Economic Development Craig Hulse provided Council with an economic overview. He shared that unemployment is down 1% in the United States at 5.4%, 4.2% in Texas and down 0.5% in North Richland Hills. The consumer prices remain flat for both the United States and Texas, while the consumer confidence index is up 16% in the United States and steady for Texas. Mr. Hulse informed Council that single family starts are down and projected to have 100 by October 1, 2015. The city is estimated to have 554 available single family lots, with 166 currently developed and 388 under development. The local business taxable sales are up 7%, which is a reflection of the Loop 820 businesses. Staff is conservatively projecting a 2% increase in taxable sales to close out the current fiscal year. Staff projects an additional 3% increase for the following fiscal year. June 8, 2015 City Council Meeting Minutes Page 2 of 8 Director of Budget Mark Mills presented an overview of the revised budget for fiscal year 2014-2015. As outlined by Mr. Hindman, there will be a change in methodology in ambulance billing reporting. The revenue and expenditures are essentially flat. The revenue impacts for fines and forfeitures, ambulance and miscellaneous are down while the sales tax and franchise fees are up. Mr. Mills commented that preliminary numbers for fiscal year 2015-2106 compared to the adopted 2014-2015 budget show an increase in revenue and expenditures. The preliminary tax rate for 2015-2106 is assumed at $.61. Mr. Mills also reviewed the upcoming budget calendar. 2. Discuss items from regular City Council meeting. Council had no questions for staff. 2. City Hall project update. Director of Public Safety Jimmy Perdue informed Council there is a lot of activity going on at the new city hall. Currently the project is sitting at an additional 25 days before the project is complete at city hall. This delay is due to the weather experienced in May and snowstorm earlier in the year. A major factor is the wet concrete. Mitigation funds will be expended, if needed, to accelerate the process if the moisture does not subside on its own. There is approximately 41/2 months of site work that cannot be started on the outside of the building due to the condition of the site. The original substantial completion date was November 13 and the current date is now December 23, 2015. The substantial completion date is when the building is turned over to the city. There will be an additional 60-90 days to get furniture and people into the building. He is hopeful to move people into the building the later part of January or February. Mr. Perdue informed Council that contractually he is bound to notify Council of change orders. As such, change order No. 6 was executed in the amount $192,108.15. Mr. Perdue assured Council the project is within budget and the funds for this change order come from the contingency. He further commented that the project is within the overall project goal and will be throughout the rest of the project. This change order pertains to electrical changes, mechanical services and plumbing. Mr. Perdue advised that he anticipates one additional significant change order to bring forward to Council. He notified Council that a mockup of the Council Chamber dais will be made available for Council to gain their perspective and comments. He anticipates this will be available within the next 30 days. EXECUTIVE SESSION Mayor Trevino announced at 5:28 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072: to deliberate the purchase, exchange, lease, or value of real property — (1) southeast corner Loop 820 at Rufe Snow and (2) Iron Horse Boulevard. Executive Session began at 5:28 p.m. and concluded at 6:08 p.m. June 8, 2015 City Council Meeting Minutes Page 3 of 8 Mayor Trevino announced at 6:08 p.m. that Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order June 8, 2015 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Alicia Richardson City Secretary George Staples City Attorney Monica Solko Assistant City Secretary A.1 INVOCATION Mayor Pro Tern Whitson gave the invocation. A.2 PLEDGE Boy Scout John Amarante led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 TEEN COURT SCHOLARSHIP PRESENTATION Northeast Tarrant Teen Court (NETTC) Chair Karen Russell recognized and presented scholarships to the following students: Martina Rofaeil (Birdville High School), Cristian Villegas (Richland High School), Antonio Coffee (Nolan Catholic School) and Parker Stutsman (Keller High School). June 8, 2015 City Council Meeting Minutes Page 4 of 8 A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVE MINUTES OF THE MAY 18, 2015 CITY COUNCIL MEETING. B.2 APPROVE PROFESSIONAL SERVICES AGREEMENT WITH BIRKHOFF, HENDRICKS & CARTER, LLP IN AN AMOUNT NOT TO EXCEED $81,700.00 FOR THE SUSAN LEE WATER LINE REPLACEMENT (LOLA DR. TO N. RICHLAND BLVD.) PROJECT (UT1505) COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. C. PUBLIC HEARINGS C.1 RP 2015-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HP CIVIL ENGINEERING, LLC FOR A REPLAT FOR HOMETOWN DOLCE ADDITION, PH.1 ON 6.782 ACRES IN THE 6100 BLOCK OF ASHBURY STREET. APPROVED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to present the item. Planning Manager Clayton Comstock presented item for Council. The purpose of the request is to subdivide a 6.782-acre lot into two lots. The replat will assist applicant with the financing for their project. Mr. Comstock informed Council there are no proposed changes to the development that was previously approved by Council. The Planning and Zoning Commission at their May 21, 2015 meeting recommended approval with a vote of 5-0. Staff is recommending approval of RP 2015-02. Applicant representative Jason Pyka, 5539 Alpha Road, Suite 300, Dallas, presented request and was available to answer questions from Council. Council had no questions for staff or the applicant. Mayor Trevino called on anyone wishing to speak on the item to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. June 8, 2015 City Council Meeting Minutes Page 5 of 8 COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE RP 2015-02. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. D. PLANNING AND DEVELOPMENT D.1 FP 2015-03 CONSIDERATION OF A REQUEST FROM CAMBIUM CAPITAL, LLC FOR A FINAL PLAT FOR HOMETOWN NRH WEST, PHASE 4; BEING 20 SINGLE FAMILY TOWNHOME LOTS ON 1.879 ACRES AT 8008 AND 8012 NEWMAN DRIVE. APPROVED Planning Manager Clayton Comstock presented item for Council. The purpose of the request is to consider a Final Plat for Hometown NRH West, Phase 4. The plat will provide for the construction of 20 townhomes, which will be built on individual platted lots. The lot size (25-foot wide) for each townhome is consistent with that of the adjacent townhomes constructed on Sherbert Drive and Caladium Drive. The Planning and Zoning Commission at their May 21, 2015 meeting recommended approval with a vote of 5-0. Applicant representative Kelly Dykes with Silveroak Land Development Company, 8240 Mid Cities Boulevard, North Richland Hills, presented request and was available to answer questions from Council. Council had no questions for staff or the applicant. COUNCIL MEMBER WELCH MOVED TO APPROVE FP 2015-03. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 CONSIDER ORDINANCE NO. 3359, APPROVING A NEGOTIATED SETTLEMENT BETWEEN THE ATMOS CITIES STEERING COMMITTEE ("ACSC") AND ATMOS ENERGY CORP., MID-TEX DIVISION REGARDING THE COMPANY'S 2014 AND 2015 RATE REVIEW MECHANISM FILINGS. APPROVED June 8, 2015 City Council Meeting Minutes Page 6 of 8 Assistant City Manager Karen Bostic presented item for Council. The proposed ordinance is the recommendation of the Atmos Cities Steering Committee and the Committee's legal counsel and consultants. The ordinance approves the negotiated settlement agreement resolving both the 2014 and 2015 Rate Review Mechanism filings and implements the negotiated rate change. Ms. Bostic informed Council the monthly bill impact for a typical residential customer consuming 60 cubic foot increments will be an increase of$1.14. The typical commercial customer will see an increase of$2.69. Council had no questions for staff. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE ORDINANCE No. 3359. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.2 APPROVE THE PURCHASE OF SECURITY NETWORK EQUIPMENT AND AUDIONISUAL EQUIPMENT AND CONTROLS FROM SYNETRA, INC. IN THE AMOUNT OF $719,926.23. APPROVED Director of Information Services Kyle Spooner presented item for Council. The requested purchase provides the required communications equipment to connect security equipment—video surveillance and access control—at eleven (11) remote public works facilities to the city's existing network. The cost for the proposed communications equipment is $269,339.20. The purchase also provides for the audio/video (NV) equipment and controls for new city hall building. The proposed AN equipment and Crestron controls will be placed in public and staff meeting rooms and offices to provide the backbone necessary for presentation, marketing and video needs at the new city hall complex. The cost for the proposed NV equipment and Crestron controls is $450,587.03. Council did not have questions for staff. COUNCIL MEMBER TURNAGE MOVED TO APPROVE THE ITEM. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK SESSION AGENDA No action was necessary as the result of Executive Session. H. INFORMATION AND REPORTS June 8, 2015 City Council Meeting Minutes Page 7 of 8 H.1 ANNOUNCEMENTS Council member Welch made the following announcements. Join us for the Mayor's Summer Reading Club at the NRH Public Library! There will be weekly story times, movies and special programs for kids ages 6 and up. Participants will also earn prizes for reading. For more information and a calendar of Summer Reading Club activities, visit the Library or go online to library.nrhtx.com. Children ages 5 to 12 are invited to learn about bicycle safety at a free bike rodeo on Saturday, June 13th. The rodeo will take place from 9:30 to 11:30 a.m. at Cross Timbers Park. Space is limited and pre-registration is required. Call the NRH Centre at 817-427-6600 to register and get more details. Celebrate Father's Day at NRH2O! All dads will get in free on Father's Day when accompanied by a child. Visit NRH2O.com or call 817-427-6500 for more information. Kudos Korner — Candi Henderson and Spencer Cashen of the Animal Adoption & Rescue Center — A citizen called to express appreciation for Candi and Spencer who assisted her after a snake got into her home. She said they were very helpful and informative. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:30 p.m. - -- Mayor t'vo-re-w' uosurnoiDdlv`Q W1ntb5AvN ATTEST: `t`2: •Hy 4jr � Alicia Richardson, c pretary i n n*i mS 1`\` June 8, 2015 City Council Meeting Minutes Page 8 of 8