The URL can be used to link to this page

Home My WebLink AboutPRFD 2015-08-24 Agendas NRH NORTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD OF DIRECTORS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS 76180 MONDAY, AUGUST 24, 2015 REGULAR MEETING: 6:15 p.m. Held in the City Council Chambers 1. CALL TO ORDER. 2. Approval of minutes of the August 25, 2014 Park & Recreation Facilities Development Corporation meeting 3. Conduct a Public Hearing on the Park and Recreation Facilities Development Corporation revised 2014/15 and the proposed 2015/16 annual operating budget and authorize adoption. 4. Conduct a Public Hearing on the Park and Recreation Facilities Development Corporation on the proposed 2015/2016 annual capital projects budget and authorize adoption. 5. ADJOURNMENT. All items on the agenda are for discussion and/or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills Par-1101w Recreation Facilities Development Corporation Board of Directors was posted ate • tr. City of North Richland Hills, Texas in compliance with Chapter 551, Texas �-::::nlmen !��L Code on August 21, 2015 at 3:00 P.M. 1 .y_. - }n J TOE Assistant Cik- Greta 'y This facility is wheelchair accessible and accessible parking spaces are aJtlar $° Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The Board of Directors may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. REMOVED FROM POSTING BOARD Date: ' 4' o26✓✓ Monday,August 24,2015 Park and Recreation Facilities Development Corporation Page 1 of 1 By: ` /L_r City of North Richland Hills Parks & Recreation Facilities Development Corporation Board of Directors North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, August 24, 2015 6:15 P.M. 1. CALL TO ORDER. 2. Approval of minutes of the August 25, 2014 Park & Recreation Facilities Development Corporation meeting. 3. Conduct a Public Hearing on the Park and Recreation Facilities Development Corporation revised 2014/15 and the proposed 2015/16 annual operating budget and authorize adoption. 4. Conduct a Public Hearing on the Park and Recreation Facilities Development Corporation on the proposed 2015/2016 annual capital projects budget and authorize adoption. 5. ADJOURNMENT. NItH PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD OF DIRECTORS MEMORANDUM From The Office of the City Manager Date: 8-24-2015 Subject: Agenda Item No. 1 CALL TO ORDER. PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD OF DIRECTORS MEMORANDUM From The Office of the City Manager Date: 8-24-2015 Subject: Agenda Item No. 2 Approval of minutes of the August 25, 2014 Park & Recreation Facilities Development Corporation meeting. Presenter: Alicia Richardson, City Secretary Recommendation: To approve the minutes of the August 25, 2014 Park & Recreation Facilities Development Corporation Board of Directors meeting. NItH MINUTES OF THE NORTH RICHLAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION HELD IN THE NORTH RICHLAND HILLS CITY HALL COUNCIL CHAMBERS, 7301 NORTHEAST LOOP 820 - AUGUST 25, 2014 — 6:15 P.M. A.1 CALL TO ORDER Chairman Trevino called the meeting to order at 6:15 p.m. ROLL CALL PRESENT: BOARD OF DIRECTORS: Oscar Trevino Chair/ Mayor Sixto "Tito" Rodriguez Council Member Tim Barth Council Member David Whitson Council Member Suzy Compton Citizen Member Dianne Spradling Citizen Member OFFICERS: Mark Hindman President Alicia Richardson Secretary Monica Solko Assistant Secretary STAFF MEMBERS PRESENT: George Staples City Attorney Karen Bostic Assistant City Manager Paulette Hartmant Assistant City Manager Vickie Loftice Managing Director Mark Mills Budget Director ABSENT: Tracye Tipps Citizen Member Larry Koonce Treasurer A.2 APPROVAL OF MINUTES OF THE AUGUST 26, 2013 MEETING APPROVED BOARD MEMBER RODRIGUEZ MOVED TO APPROVE THE MINUTES OF THE AUGUST 26, 2013 MEETING. BOARD MEMBER SPRADLING SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. A.3 CONDUCT A PUBLIC HEARING ON THE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION REVISED 2013/2014 AND THE PROPOSED 2014/2015 ANNUAL OPERATING BUDGET AND AUTHORIZE ADOPTION APPROVED Chairman Trevino opened the public hearing. Ms. Vickie Loftice, Managing Director, presented the Revised 2013/2014 Operating Budget and the Proposed 2014/2015 Annual Operating Budget. The notice for the public hearing was published in the Star Telegram in accordance with State law and the Council reviewed the budget at their August 8 annual budget work session. The Revised Operating Budget for 2013/2014 is $7,987,659 and the Proposed Operating Budget for 2014/2015 is $8,022,142. Ms. Loftice highlighted the revised revenue and expenditures for the 2013/2014 Revised Operating Budget and the projected revenues and expenditures for the 2014/2015 Proposed Operating Budget. There were no questions from the Board. Chairman Trevino asked for public comments on the Revised 2013/2014 Operating Budget and the 2014/2015 Proposed Operating Budget. There being no one wishing to speak, Chairman Trevino closed the public hearing. BOARD MEMBER BARTH MOVED TO APPROVE THE REVISED 2013/2014 AND PROPOSED 2014/2015 ANNUAL OPERATING BUDGETS AND RECOMMEND ADOPTION BY COUNCIL. BOARD MEMBER COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. A.4 CONDUCT A PUBLIC HEARING ON THE PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION PROPOSED 2014/2015 ANNUAL CAPITAL PROJECTS BUDGET AND AUTHORIZE ADOPTION APPROVED Chairman Trevino opened the public hearing. Ms. Vickie Loftice, Managing Director, presented the Proposed Capital Budget for the Parks and Recreation Facilities Development Corporation. The notice for the public hearing was published in the Star Telegram in accordance with State law and the Council reviewed the budget at their August 8 annual budget work session. The proposed budget is $800,300 and includes funding for nine new projects. Ms. Loftice highlighted the capital projects. There were no questions from the Board. Chairman Trevino asked for public comments on the Proposed 2014/2015 Annual Capital Projects Budget. There being no one wishing to speak, Chairman Trevino closed the public hearing. BOARD MEMBER RODRIGUEZ MOVED TO APPROVE THE PROPOSED 2014/2015 PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION CAPITAL PROJECTS BUDGET AND RECOMMEND ADOPTION BY COUNCIL. BOARD MEMBER WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. B.0 ADJOURNMENT Chairman Trevino adjourned the meeting at 6:25 p.m. APPROVED: By: Oscar Trevino, Chair ATTEST: Alicia Richardson, Secretary NRH PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD OF DIRECTORS MEMORANDUM From The Office of the City Manager Date: 8-24-2015 Subject: Agenda Item No. 3 Conduct a Public Hearing on the Park and Recreation Facilities Development Corporation revised 2014/15 and the proposed 2015/16 annual operating budget and authorize adoption. Presenter: Vickie Loftice, Managing Director Summary: This item is to hold a public hearing on the Park and Recreation Facilities Development Corporation Revised 2014/2015 and the Proposed 2014/2016 Annual Operating Budget and Authorize Adoption. General Description: The State laws regarding the Park & Recreation Facilities Development Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for 2015/2016 Park & Recreation Facilities Development Corporation Operating Budget was advertised for 6:15 p.m., August 24, 2015. The summary report of the operating budget is attached for your review. The proposed 2015/2016 Park & Recreation Facilities Development Corporation Annual Operating Budget was reviewed by the City Council on August 7, 2015 at the City's annual budget work session. The revised operating budget for 2014/2015 is $8,176,372 and the proposed operating budget for 2015/2016 is $8,289,621. The revenue portion of the revised operating budget shows an increase of $154,230. The majority of the increase is attributed to a projected increase in the NRH Centre revenue, Park Impact Fees and increased 4B sales tax revenue. Revenue for the proposed operating budget has increased by $357,819 compared to FY 2014/2015 Adopted. The majority of the increase is projected 4B sales tax revenue and NRH Centre revenue. The 2015/16 Proposed Budget of $8,289,621 is an increase of $267,479 compared to 2014/15 Adopted. The amount includes an increase in NRH Centre for fitness equipment replacement and Transfer to Capital Projects for parks capital improvement projects. In order to obtain citizen input on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. The City Council will take formal action in the Regular City Council Meeting on the adoption of the Park & Recreation and Facilities Development Corporation Budget. Recommendation: Conduct a Public Hearing and adopt the Park and Recreation Facilities Development Corporation Revised 2014/2015 and the Proposed 2015/2016 Annual Operating Budget and recommend Council approval. FISCAL YEAR 2015-2016 SCHEDULE 8-SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 REVENUES Sales Tax $4,343,358 $4,506,169 $4,547,801 $4,616,928 $4,800,921 Interest Income 5,379 16,754 7,700 13,700 18,000 Youth Assn.Maintenance Fees 56,037 70,183 54,500 57,000 60,000 Tennis Center Revenue 364,603 358,932 386,850 348,498 355,550 Transfer in from Aquatic Park Fund 71,548 75,125 77,379 77,379 81,248 Park Impact Fees 110,761 78,513 25,000 70,864 70,000 Insurance 5,191 0 0 0 0 Other Income 2,545 67,352 1,500 19,664 1,000 Recreation Revenue Prior to 4/2012 0 0 0 0 0 SUB-TOTAL $4,959,422 $5,173,028 $5,100,730 $5,204,033 $5,386,719 NRH CENTRE Memberships/Drop-In Passes $1,308,667 $1,406,005 $1,386,900 $1,410,000 $1,420,000 Fitness 338,251 345,720 368,000 371,005 363,000 Recreation/Sports 263,439 248,742 259,610 263,664 291,340 Grand Hall Rental 129,542 149,737 165,000 174,105 166,800 Catering&Event Fees 13,368 11,665 17,000 17,000 17,000 Aquatic Programs 81,560 182,826 180,600 189,000 189,000 Pool Rental 5,646 4,239 5,400 5,400 5,400 Gym Rental 5,910 2,592 3,100 3,100 3,100 Concessiongs/Merchandise 29,580 28,113 25,000 28,838 27,000 Special Events 10,542 8,635 10,000 10,000 10,000 Other 108,326 26,441 13,700 13,125 13,500 General Fund 487,102 487,102 487,102 487,102 487,102 SUB-TOTAL $2,781,933 $2,901,817 $2,921,412 $2,972,339 $2,993,242 APPROPRIATION OF FUND BALANCE Appropriation-Fund Balance 0 0 0 0 0 SUB-TOTAL $0 $0 $0 $0 $0 TOTAL REVENUES $7,741,355 $8,074,844 $8,022,142 $8,176,372 $8,379,961 FISCAL YEAR 2015-2016 SCHEDULE 8-SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2012/13 FY 2013/14 FY 2014/15 FY 2014/15 FY 2015/16 EXPENDITURES OPERATING Park Facilities Development Admin. $680,471 $695,247 $709,231 $711,278 $733,034 Parks&Public Grounds 1,701,318 1,831,093 2,006,358 2,002,685 2,022,335 Tennis Center Operations 573,145 538,224 628,662 628,036 625,843 SUB-TOTAL $2,954,934 $3,064,564 $3,344,251 $3,341,999 $3,381,212 NRH CENTRE Center Management $609,060 $631,316 $676,291 $678,291 $686,952 Fitness 294,418 323,072 344,197 346,297 449,656 Building Operations 168,211 184,078 200,096 200,096 209,180 Aquatic 481,301 520,878 525,536 525,536 556,618 Recreation Sports 279,238 284,362 342,678 342,678 348,561 Event Center 154,901 196,329 250,109 250,109 287,869 Building Services 430,050 331,300 320,000 320,000 360,750 SUB-TOTAL $2,417,180 $2,471,336 $2,658,907 $2,663,007 $2,899,586 OTHER&RESERVES Debt Services-CO's 364,343 356,218 341,536 341,536 329,055 Indirect Costs 367,635 386,017 405,318 417,943 449,959 Non-Departmental 47,309 37,354 37,383 39,635 44,130 Transfer to Capital Projects 0 0 0 221,278 972,000 Reserve for Capital 1,115,423 1,255,521 858,592 726,219 0 Reserve for Economic Development 109,778 112,836 113,653 115,423 120,023 Reserve for NRH Centre 364,754 390,999 262,502 309,332 93,656 SUB-TOTAL $2,369,241 $2,538,945 $2,018,984 $2,171,366 $2,008,823 TOTAL EXPENDITURES $7,741,355 $8,074,844 $8,022,142 $8,176,372 $8,289,621 BALANCE $0 $0 $0 $0 $90,340 SUMMARY OF INCREASES/ DECREASES FUND: PARK FACILITIES AND DEVELOPMENT FUND DEPARTMENT PARKS AND RECREATION 2014-15 ADOPTED BUDGET $8,022,139 2015-16 PROPOSED BUDGET 8,289,621 DIFFERENCE $267,482 SALARIES DIFFERENCE $89,225 There is an increase in part time and seasonal pay for aquatic staff and summer camp staff at the NRH Centre. The difference resulted from merit increases and the cost of health insurance and worker's compensation. GENERAL SERVICES DIFFERENCE $ 18,708 The majority of this increase resulted from additional funds being requested for mowing. Also, there are increases for armored car service, music licensing and instructor pay for fitness classes. MAINTENANCE DIFFERENCE $ 61,668 Increase in vehicle allocations, in fitness equipment maintenance, floor refinishing , athletic program supplies and building repairs and maintenance in the Grand Hall. There is also an increase for the building maintenance allocation in FY16. SUNDRY DIFFERENCE $ (118,742) The majority of the decrease resulted from lowering the reserve for the NRH Centre in FY16. SUPPLIES DIFFERENCE $ 6,680 There is an increase in pard admin for the community partner reception and for the purchase of shirts/jackets for the park and recreation board. There is also an increase in recreational supplies (which is offset from transfers from other divisions) for supplies needed for youth programs, camps. CAPITAL DIFFERENCE $ 209,943 There is an increase in the transfer to capital projects for FY16. DEPARTMENT FUND PARKS & RECREATION PARK FACILITIES DEVELOPMENT ACTIVITIES 2013-14 2014-15 2014-15 2015-16 ACTUAL ADOPTED REVISED PROPOSED Administration $695,247 $709,231 $711,278 $733,034 Operations & Maintenance 1,831,092 2,006,358 2,002,685 2,022,335 Tennis Center 538,224 628,662 628,036 625,843 Recreation Expenditures Prior to 4/2011 (0) 0 0 0 Center Management 631,316 676,291 678,291 686,952 Fitness 323,072 344,197 346,297 449,656 Building Operations 184,078 200,096 200,096 209,180 Aquatic/Indoor 520,878 525,536 525,536 556,618 Recreation /Sports 284,362 342,678 342,678 348,561 Event Center 196,329 250,109 250,109 287,869 Building Services 331,300 320,000 320,000 360,750 Indirect Costs/Market Adjustment 386,017 405,318 417,943 449,959 Non Departmental 37,354 37,383 39,635 44,130 Debt Service Transfer 356,218 341,536 341,536 329,055 Transfer to Capital Projects 0 0 221,278 972,000 Reserve for Economic Development 112,836 113,653 115,423 120,023 Reserve for Capital 1,255,521 858,592 726,219 0 Reserve for NRH Centre 390,999 262,502 309,332 93,656 TOTAL $8,074,844 $8,022,142 $8,176,372 $8,289,621 GROUPS EXPENSE i 2014-15 2014-15 i ACTUAL ADOPTED REVISED PROPOSED Salaries $3,642,261 $3,883,645 $3,884,525 $3,972,870 General Services 639,039 742,499 754,599 761,207 Maintenance 572,723 580,141 578,141 641,809 Sundry 1,564,202 1,456,709 1,522,186 1,337,964 Supplies 394,705 475,014 463,882 481,694 Capital 1,261,914 884,134 973,039 11094,077 TOTAL $8,074,844 $8,022,142 $8,176,372 $8,289,621 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Assistant City Manager* 0.10 0.00 0.00 0.00 Parks & Recreation Director* 0.60 0.60 0.60 0.60 Assistant Director of Parks 1.00 1.00 1.00 1.00 Assistant Director of Recreation* 0.80 0.80 0.80 0.80 Administrative Secretary* 0.80 0.80 0.80 0.80 Secretary* 0.80 0.80 0.80 0.80 Secretary/Receptionist 1.00 1.00 1.00 1.00 Marketing/Special Projects Coordinator* 0.00 0.00 0.00 0.00 Communications/Events Manager 0.80 0.80 0.80 0.80 Senior Park Planner 1.00 1.00 1.00 1.00 Park Planner 1.00 1.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 Crewleader 2.00 2.00 2.00 2.00 Maintenance Worker II 4.00 4.00 4.00 4.00 Maintenance Worker 1 11.00 11.00 11.00 11.00 Parks Superintendent* 1 0.80 1 0.80 1 0.80 1 0.80 DEPARTMENT FUND PARKS & RECREATION PARK FACILITIES DEVELOPMENT PERSONNEL SUMMARY 2013-14 2014-15 2014-15 2015-16 ACTUAL ADOPTED REVISED PROPOSED Landscape Horticulturist* 0.80 0.80 0.80 0.80 Tennis Center Manager 1.00 1.00 1.00 1.00 Head Tennis Professional 1.00 1.00 1.00 1.00 Assistant Tennis Professional 2.00 2.00 2.00 2.00 Recreation Center Manager 1.00 1.00 1.00 1.00 Assistant Manager 1.00 1.00 1.00 1.00 Customer Service Clerk 0.00 0.00 0.00 0.00 Fitness/Wellness Coordinator 0.00 0.00 0.00 0.00 Fitness Coordinator 1.00 1.00 1.00 1.00 Building Operations Supervisor 1.00 1.00 1.00 1.00 Building Maintenance Worker 1.00 1.00 1.00 1.00 Aquatics Supervisor 1.00 1.00 1.00 1.00 Aquatics Program Coordinator 1.00 1.00 1.00 1.00 Recreation/Sports Coordinator 0.00 0.00 0.00 0.00 Recreation Coordinator 1.00 1.00 1.00 1.00 Event Center Supervisor 0.00 0.00 0.00 0.00 Banquet& Hospitality Supervisor 1.00 1.00 1.00 1.00 Seasonal Maintenance Worker PT/S 0.23 0.23 0.23 0.23 Court Maintenance PT-1 0.49 0.49 0.49 0.49 Tennis Pro Shop Staff PT-5 1.61 1.61 1.61 1.61 Tennis Instructors PT-4 0.61 0.61 0.61 0.61 Tennis Instructor II PT-1 0.50 0.50 0.50 0.50 Guest Service Leads PT-5 3.11 3.18 3.18 3.18 Guest Service Attendants PT-14 5.38 5.45 5.45 5.45 Fitness Attendants PT-4 1.95 1.95 1.95 1.95 Building Maintenance Workers PT-3 1.05 1.20 1.20 1.30 Lead Lifeguards PT-6 3.11 3.14 3.14 3.22 Lifeguards PT-38 10.31 10.44 10.44 10.87 Swim Instructors PT-10 1.88 1.88 1.88 2.06 Water Slide Attendant PT-14 2.29 2.29 2.29 2.35 Play Time Attendants PT-4 2.80 2.80 2.80 2.80 Summer Camp Director PT/S 0.27 0.27 0.27 0.27 Summer Camp Counselors PT/S 2.18 2.18 2.18 2.18 PT Catering and Sales Coordinator PT-1 0.00 0.50 0.50 0.50 Banquet& Hospitality Assistant Coorc PT-2 1.05 1.05 0.90 0.90 Banquet& Hospitality Attendants PT-4 2.10 2.10 1.75 1.75 Banquet& Hospitality Lead PT-1 0.00 0.00 0.50 0.50 Office and Sales Coordinator 0.00 0.50 0.50 0.50 * Positions partially funded in this activity. Full-Time 40.50 39.90 39.90 40.40 Part-Time (Full-Time Equivalents) 40.92 42.37 42.36 43.22 TOTAL 81.42 82.27 82.26 83.62 DEPARTMENT/DIVISION FUND PARKS & RECREATION—ADMINISTRATION PARK FACILITIES DEVELOPMENT PROGRAM NAME PARKS AND RECREATION ADMINISTRATION DESCRIPTION MISSION Administration is responsible for the direction, leadership and progressive vision necessary to effectively and efficiently direct, advise and assist the Parks and Recreation Department and NRH2O Family Water Park staff in providing innovative and quality parks and recreation services. The Parks System is comprised of 34 parks, trails, recreation facilities and municipal properties totaling 789 acres. The Department provides recreational, cultural and life enriching activities, which contribute to quality of life and a sense of community for our residents. Administration also manages and oversees the Parks Capital Improvement Program and provides oversight of Iron Horse Golf Course. Parks and Recreation Vision Statement-To create a healthy, connected community where everyone matters. • To provide administrative direction and support for Park Operations& Maintenance, Park Development& Planning, Recreation, Athletics, Cultural Arts, Senior Adult Services, Richland Tennis Center, NRH2O Family Water Park and Iron Horse Golf Course. (Sense of Community) • To build community partnerships and agreements with other agencies and community organizations to enhance and expand resources. (Financial Stability) • To support economic development efforts and other city departments. (Financial Stability) • To provide quality customer service, innovative programs and well maintained parks and facilities that contribute to quality of life and a healthy community. (Sense of Community) • To provide a positive work environment for all employees that encourages innovation, teamwork, accountability and employee development. (Positive City Image) • To Support City Council Goals and Objectives. OBJECTIVES• Monitor all Parks and Recreation division budgets to ensure appropriate allocation, budget compliance accountability and efficient use of resources. • Ensure each division budget is within adopted expenditures. • Respond in a reasonable time frame to requests from citizens and other City Departments. • Continue to work with the Park and Recreation Board by coordinating six meetings each year and by providing the Board with bi- weekly written updates. • Conduct formal staff meetings on a regular basis with division managers. • Implement the Parks and Recreation Strate is Plan. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: #Of administrative personnel (FTEs): Managing Director 0.60 0.60 0.60 Assistant Director of Recreation 0.80 0.80 0.80 Assistant Director of Parks 1.00 1.00 1.00 Administrative Secretary 0.80 0.80 0.80 Secretary 0.80 0.80 0.80 Communications and Events Manager 0.80 0.80 0.80 Outputs: #Of park/facility visits #Of capital projects managed 10 14 11 #Of Park Board meetings 6 6 6 #Of citizen concerns/requests received 266 260 260 #Of Park Board bi-weekly updates 21 22 22 Efficiency: %Of departmental objectives met %Of citizens concerns/requests acted upon 100.00% 100.00% 100.00% 410 DEPARTMENT FUND PARD - ADMINISTRATION - 7501 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $525,220 $525,979 $528,026 $541,093 General Services 0 800 800 800 Maintenance 118,608 127,312 127,312 135,928 Sundry 50,983 53,064 53,064 51,457 Supplies 436 2,076 2,076 3,756 Capital 0 0 0 0 TOTAL $695,247 $709,231 $711,278 $733,034 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Assistant City Manager* 0.10 0.00 0.00 0.00 Parks & Recreation Director* 0.60 0.60 0.60 0.60 Assistant Director of Parks 1.00 1.00 1.00 1.00 Assistant Director of Recreation* 0.80 0.80 0.80 0.80 Administrative Secretary* 0.80 0.80 0.80 0.80 Secretary* 0.80 0.80 0.80 0.80 Marketing/Special Projects Coordinator* 0.00 0.00 0.00 0.00 Communications/Events Manager 0.80 0.80 0.80 0.80 * Positions partially funded in this activity. Full-Time 4.90 4.80 4.80 4.80 Part-Time (Full-Time Equivalents) 0.00 0.00 0.00 0.00 TOTAL 4.90 4.80 4.80 4.80 DEPARTMENT/DIVISION FUND PARKS & RECREATION—PARKS & PUBLIC GROUND PARK FACILITIES DEVELOPMENT PROGRAM NAME PARK DEVELOPMENT AND PLANNING DESCRIPTION MISSION The Park Development and Planning Division manages the Parks and Recreation Capital Improvement Program (CIP) which includes Park System Infrastructure Maintenance projects, the Long Range Development Plan and includes projects for NRHZO and Iron Horse Golf Course. The division utilizes the principles of park planning, landscape horticulture and landscape architecture to offer the technical expertise necessary to comprehensively plan for a high quality park system and to offer a wide range of support to Parks and Recreation, other city-wide departments and the Development Review Committee. • To provide superior planning, design and construction for development of all CIP projects to include Park System Infrastructure Maintenance, and to continue to provide support to city-wide departments to create and maintain an increased quality of life for citizens. (Sense of Community) • To enhance and augment the existing Capital Improvement Program budget with grant funding and in-kind contributions. (Financial Stability) • To provide for long-range sustainability of park infrastructure by updating and managing the Park System Infrastructure Maintenance Plan.(Positive City Image) • To provide an update to the 2007 Park, Recreation and Open Space Master Plan while continuing the implementation of existing priorities provided by the current plan . (Sense of Community) • To continue to rovide su ort for a wide varlet of city projects where applicable. • Complete the development of plans and specifications and provide construction management for the following sales tax and bond funded projects: Adventure World Playground Shade, Phase 1 of the City Wide Trail and Route System Plan, Green Valley Raceway Historical Plaza and Trail Head, Major Trail Rest Stations, Northfield Park Redevelopment, Park Infrastructure Maintenance (2016), Park System Signage, Richland Tennis Center Infrastructure(2016), Trail Head Gateways (2016)and Neighborhood Park Playground Renovation. • Manage projects that provide for renovation, repair or replacement of aging park system and Richland Tennis Center infrastructure as identified in their respective Infrastructure Maintenance Plans. • Provide in-house services for the development of an update to the 2007 Park, Recreation and Open Space Master Plan. • Ensure that identified projects, approved by the City Council, are initiated in a timely manner with the highest level of quality possible. • Ensure continual inspection, adherence to budget, and accurate record keeping for all projects. • Provide landscape architectural consultation to DRC development projects, municipal projects and other projects that require landscape architecture services. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: #Of Park Planning Staff 2 2 2 Funding allocated for CIP projects $4,044,128.40 $3,493,306.40 $1,957,000.00 Funding allocated for NRHZO capital projects $100,000.00 $200,000.00 $2,600,000.00 Outputs: #Of CIP with NRHZO and Iron Horse projects managed 10 14 11 #Of projects under the Infrastructure Maintenance Program(CIP) 9 9 10 #Of projects that provide support to other city departments 4 5 5 Total grant funding received $1,083,779.00 $799,135.00 $0.00 Efficiency: %Of CIP projects that support Infrastructure Maintenance Program 47.00% 39.00% 48.00% %Of projects that provide support to other departments 29.00% 26.00% 31.00% %funded by grant revenue 26.80% 22.88% 0.00% Effectiveness: %Of total budgeted for capital projects that address the Park System, NRH2O and Iron Horse Erosion Master Plans 100.00% 100.00% 100.00% 412 DEPARTMENT/DIVISION FUND PARKS & RECREATION—PARKS PARK FACILITIES DEVELOPMENT PROGRAM NAME PARK MAINTENANCE AND OPERATIONS DESCRIPTION MISSION Park Maintenance and Operations provides safe, well maintained and aesthetically appealing parks, recreation, municipal and open space properties with a high level of customer service achieved through skilled landscape maintenance and construction professionals. The division incorporates progressive, innovative and environmentally responsible methods for maintaining 789 park acres, parks, facilities, trails, open spaces and municipal properties. Included in the maintenance responsibilities are 30 competitive sport fields, 30 playground structures, more than 5 acres of landscape beds and more than 15,000 park irrigation heads. The division is also responsible for maintaining and caring for the city's public tree inventory. • To provide well maintained, safe, clean and aesthetically pleasing parks, trails, open spaces and public grounds. (Positive City Image) • To develop and employ lean strategic initiatives and techniques of identifying and maximizing all available resources to provide the highest level of maintenance standards possible for the citizens of North Richland Hills. (Sense of Community) • To enhance opportunities of capitalizing on performance levels by creating a well organized, rewarding and productive work environment in a manner consistent with the public's expectations. (Safety and Security) • To employ sustainable maintenance practices designed to achieve adopted maintenance standards while preserving and protecting the environment and providing educational opportunities to our citizens. Positive City Image OBJECTIVES• Continue to research and implement maintenance contract services for cost savings while still providing quality parks and services to the citizens. • Implement an equipment management system that will efficiently track and document the use and maintenance of large and small motorized equipment. • Conduct and document monthly inspections of playgrounds to ensure 100%compliance with National Playground Safety Institute (NSPI)standards and ADA requirements. • Ensure the park irrigation systems operate at optimum levels as water restrictions become integrated into our culture. • Implement cultural practices that best meet the needs of turf and plant materials as water restrictions become more rigid. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: #Of budgeted field labor employees(FTEs) 19.00 19.00 19.00 Budgeted contract mowing services $318,300.00 $339,218.00 $363,234.00 Budgeted contract landscaping services $111,976.00 $133,244.00 $151,884.00 Budgeted contract tree services $55,878.00 $47,150.00 $55,000.00 Outputs: Total park/facilities acres maintained 786 acres 786 acres 789 acres Total square feet of landscape beds maintained 175,980 sq ft 180,980 sq ft 220,980 sq ft Total linear miles of walking trails maintained 29.5 miles 29.5 miles 29.5 miles Total playground units maintained 30 30 30 Total park irrigation systems maintained 38 40 41 Efficiency: #Of acres per FTE field labor employee 41 acres 41 acres 42 acres %Of budgeted contract services 17.60% 17.80% 19.20% %Of monthly playground inspections performed 100.00% 100.00% 100.00% %Of annual irrigation audits performed 100.00% 100.00% 100.00% Effectiveness: % Increase in landscape maintenance 57.00% 2.80% 22.00% %Change of budgeted contract services 9.00% 9.30% 9.10% %Change of playground inspections completed 0.00% 0.00% %Change of irrigation audits completed 0.00% 0.00% 0.00% Outcomes: NRH citizen survey—park maintenance: excellent/good rating 95.00% 95.00% 95.00% 413 DEPARTMENT FUND PARD - OPERATIONS - 7502 PARK FACILITIES DEVELOPMENT 2013-14 2014-16 2014-16 2016-16 EXPENDITURES ACTUAL ADOPTED REVISED PROPOSED Salaries $1,224,039 $1,305,509 $1,304,968 $1,292,298 General Services 314,330 377,873 387,873 407,873 Maintenance 77,453 65,863 65,863 66,058 Sundry 38,636 34,904 34,904 33,897 Supplies 176,634 222,209 209,077 222,209 Capital 0 0 0 0 TOTAL $1,831,092 $2,006,358 $2,002,685 $2,022,335 i i i i PERSONNEL SUMMARY ACTUAL ADOPTED -.•• Full-Time: Senior Park Planner 1.00 1.00 1.00 1.00 Park Planner 1.00 1.00 1.00 1.00 Parks Supervisor 1.00 1.00 1.00 1.00 Crewleader 2.00 2.00 2.00 2.00 Maintenance Worker II 4.00 4.00 4.00 4.00 Maintenance Worker 1 11.00 11.00 11.00 11.00 Parks Superintendent* 0.80 0.80 0.80 0.80 Landscape Horticulturist* 0.80 0.80 0.80 0.80 Part-Time: Seasonal Maintenance Worker 0.23 0.23 0.23 0.23 * Position partially funded in this activity. Full-Time 21.60 21.60 21.60 21.60 Part-Time (Full-Time Equivalents) 0.23 0.23 0.23 0.23 TOTAL 21.83 21.83 21.83 21.83 DEPARTMENT FUND PARD - CULTURE & RECREATION - 7503 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $0 $0 $0 $0 General Services $0 0 0 0 Maintenance $0 0 0 0 Sundry $0 0 0 0 Supplies $0 0 0 0 Capital $0 0 0 0 TOTAL ($0) $0 $0 $0 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•. Full-Time 0.00 0.00 0.00 0.00 Part-Time (Full-Time Equivalents) 0.00 0.00 0.00 0.00 TOTAL 0.00 0.00 0.00 0.00 DEPARTMENT/DIVISION FUND PARKS & RECREATION—RICHLAND TENNIS COURTS PARK FACILITIES DEVELOPMENT PROGRAM NAME RICHLAND TENNIS CENTER DESCRIPTION MISSION The Richland Tennis Center provides tennis programs, classes, camps, leagues and tournaments for North Richland Hills and area communities. This program is responsible for the overall operations and management of the Richland Tennis Center, which includes 16 lighted courts, a pro shop, locker rooms and a meeting room. It is responsible for the administration, facility maintenance and general supervision of all tennis center activities such as ball machine rentals, public court rentals, facility rentals and team rentals by the United States Tennis Association, Tennis Competitors of Dallas and the Northeast Tarrant Tennis Association. This program also manages the Joint Use Agreement with the Birdville Independent School District for the use of i ei ht courts during the school year and the use of all courts for school tournaments. • � • To provide innovative and a wide range of quality tennis programs including group and private lessons, drills, tournaments and camps that promote tennis as a lifetime sport. (Sense of Community) • To collaborate with BISD, regional and national tennis associations to promote adult and youth participation in tennis. (Positive City Image) • To contribute to city wide economic development efforts by coordinating tournaments and special events. (Financial Stability) • To provide quality and responsive customer service. Positive City Ima e OBJECTIVES• Increase the number of group and private lessons and drills taught from 2,028 to 2,068 (2%). • Increase the number of league participants from 8,373 to 8,456(1%). • Coordinate home matches of 125 teams(USTA, NETT, TCD)for the three(3) playing seasons (Fall,Winter/Spring, &Summer seasons). • Provide a wide variety of items for resale including apparel, racquets, accessories and strings. • Plan, coordinate and implement two (2) USTA sanctioned tournaments, three(3) Mid-Cities circuit tournaments and three (3) special events. • Coordinate Richland High School court use for daily practices and the use of RTC by BISD for five 5 tournaments per year. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: Facility hours of operation 4,468 hours 4,468 hours 4,468 hours #Of full-time employees 4.00 4.00 4.00 #Of part-time staff(FTEs) 3.21 FTE 3.21 FTE 3.21 FTE Outputs: Richland Tennis Center revenue' $334,388.00 $345,000.00 $353,000.00 #Of leagues held 61 61 61 #Of league participants 8,258 8,340 8,423 #Of lessons taught(group, private, drills) 2,004 2,024 2,044 #Of tournaments/special events 9 10 10 #Of usta, nett,tcd matches coordinated 518 518 518 #Of usta, nett,tcd participants 6,736 6,736 6,736 #BISD yearly participation 17,000 17,000 17,000 Revenue from merchandise sales $44,772.00 $45,000.00 $46,000.00 Efficiency: Total tennis center revenue/FTE $46,378.00 $47,850.00 $48,959.00 %Of league growth 1.00% 1.00% 1.00% Cost recovery ratio for merchandise sales 1.5 1.5 1.5 Effectiveness: Tennis center participation/visits 54,196 54,278 54,361 #Of leagues offered/number of leagues played 61 /61 61 /61 61 /61 Outcomes: Customer satisfaction rating (scale 1-4) 3.5 3.5 3.5 416 DEPARTMENT FUND PARD - TENNIS CENTER- 7506 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $378,532 $428,310 $427,684 $432,380 General Services 11,990 15,350 15,350 6,350 Maintenance 8,930 19,602 19,602 19,602 Sundry 40,976 45,321 45,321 47,432 Supplies 97,250 114,279 114,279 114,279 Capital 546 5,800 5,800 5,800 TOTAL $538,224 $628,662 $628,036 $625,843 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Tennis Center Manager 1.00 1.00 1.00 1.00 Head Tennis Professional 1.00 1.00 1.00 1.00 Assistant Tennis Professional 2.00 2.00 2.00 2.00 Part-Time: Court Maintenance 0.49 0.49 0.49 0.49 Tennis Pro Shop Staff 1.61 1.61 1.61 1.61 Tennis Instructors 0.61 0.61 0.61 0.61 Tennis Instructor II 0.50 0.50 0.50 0.50 Full-Time 4.00 4.00 4.00 4.00 Part-Time (Full-Time Equivalents) 3.21 3.21 3.21 3.21 TOTAL 7.21 7.21 7.21 7.21 DEPARTMENT/DIVISION FUND PARKS & RECREATION—NRH CENTRE PARK FACILITIES DEVELOPMENT PROGRAM NAME NRH CENTRE ADMINISTRATION DESCRIPTION MISSION The NRH Centre Management and Operations division oversees the daily operations and supervision of the following areas: indoor aquatics, fitness/wellness, recreation programming and sports leagues. The NRH Centre, an 86,000 square foot state-of- the art LEED certified complex, provides health, wellness, aquatics and recreation programs and events for all ages within the community. The NRH Centre offers amenities for all ages and stages of life, including: a double gymnasium, indoor aquatics facility, fitness areas, elevated walk/run track, multi-purpose rooms, pre-school and a therapeutic massage room. The NRH Centre encompasses programming and services that include a wide variety of areas such as: physical development, group fitness, personal training, massage therapy, family enrichment, active adult wellness, indoor aquatics, youth birthday parties, swim lessons, sports leagues, special events, children and youth programs and camps. • To provide remarkable guest service with attention to member/guest relationships and responsive communication. (Preserve Positive City Image) • To manage and provide a safe, clean and attractive facility. (Safety and Security) • To manage revenues and expenses to achieve targeted net revenue goals. (Financial Stability) • To incorporate health and wellness emphasis within all recreation and aquatics programs and services. (Sense of Community) • To provide innovative and creative quality classes, programs, services and events by maximizing the capacity of the NRH Centre. Sense of Community) OBJECTIVES• Fiscally manage identified cost centers to meet overall cost recovery goal of 75%. • Coordination of Guest Service training schedule for continual staff development within all aspects of guest relations. • Develop educational and promotional materials and information for the NRH Centre Membership sales achieving an 70% retention rate for annual membership types. • Continue development of innovative classes/programs in all cost centers of the NRH Centre. Continued use and development of • Ongoing development and utilization of online guest service surveys through Constant Contact 2 times per year to obtain specific feedback on guest service, membership, and facility operations. • Development of a membership marketing and retention plan including promotional events emphasizing membership connections, communications and connectedness. • Utilize Constant Contact, Facebook, Twitter and the NRH Centre website for web based communications, email promotions and advertising to feature NRH Centre memberships, programs, services, and events to current and future guests. • Maintain internal training on the NRH Centre website including weekly reviews and updates of website images and content. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: Full-Time Center Mgmt(FTE) 3.00 3.00 3.00 Part-Time Guest Service Team(FTE) 8.63 8.63 8.63 Outputs: Total#of membership types sold 6,295 6,656 6,850 Total membership revenue(annual, monthly, and drop in membership sales) $1,406,005.27 $1,410,000.00 $1,420,000.00 Annual attendance 406,639 413,362 420,000 Total NRH Centre Revenue $2,907,485.00 $2,953,108.00 $2,993,242.00 Efficiency: #Of patrons served per FTE (based on total FTE) 34,965 35,543 36,113 %Classes made 94% 97% 97% %Cost recovery(without GF Contribution) 98% 96% 95% Effectiveness: Average daily recreation center attendance(362 operating days) 1,133 1,148 1,160 %Annual memberships renewed %Change in cost recovery from prior year 3.15% -2.04% -1.04% %Annual membership type retention rate(Feb to Feb) 44% 51% 70% Outcomes: Customer satisfaction rating (scale of 1-5) n/a 4.25 4.50 *FY2013/2014=359 operating days(3 days closed due to weather) *FY2014/2015=360 operating days(2 days closed due to weather) 418 DEPARTMENT FUND PARD - RECREATION CENTER - 7531 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $446,571 $474,957 $474,957 $477,915 General Services 9,467 14,236 14,236 14,844 Maintenance 8,805 9,542 9,542 9,699 Sundry 139,976 147,406 149,406 154,344 Supplies 26,498 30,150 30,150 30,150 Capital 0 0 0 0 TOTAL $631,316 $676,291 $678,291 $686,952 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Recreation Center Manager 1.00 1.00 1.00 1.00 Assistant Manager 1.00 1.00 1.00 1.00 Secretary/Receptionist 1.00 1.00 1.00 1.00 Customer Service Clerk 0.00 0.00 0.00 0.00 Part-Time: Guest Service Leads 3.11 3.18 3.18 3.18 Guest Service Attendants 5.38 5.45 5.45 5.45 Full-Time 3.00 3.00 3.00 3.00 Part-Time (Full-Time Equivalents) 8.49 8.63 8.63 8.63 TOTAL 11.49 11.63 11.63 11.63 DEPARTMENT/DIVISION FUND PARKS & RECREATION—NRH CENTRE PARK FACILITIES DEVELOPMENT PROGRAM NAME FITNESS PROGRAMS AND SERVICES DESCRIPTION MISSION The Fitness Programs and Services division implements a thorough wellness program that encourages a healthy lifestyle through general wellness, fitness pursuits, exercise and nutrition education. In addition, this division meets the needs of those seeking sport-specific training, conditioning and physical therapeutic needs. This division recruits, hires, and evaluates part-time Fitness Attendants, health/wellness instructors, contract and certified group fitness instructors, personal trainers, dietitians and massacie/vocia therapists. • ' • To promote and provide innovative wellness programs and services to the community. • To recruit, hire and retain high quality part-time Fitness Attendants, contract certified group fitness instructors, personal trainers, dietitians, massage/yoga therapists and instructors for wellness programs and services. • To manage revenues and expenses to achieve targeted net revenue goals. • To mana e and coordinate the Iifes an of all fitness equipment invento . OBJECTIVES• Provide exceptional guest service through timely response within 24 hours of receiving questions, comments or feedback. • Research current trends and customer service evaluations for redeveloping and implementing an innovative and well-balanced fitness and wellness program. • Offer 120 health/wellness classes with 80%of the offered classes conducted beyond the minimum per class enrollment. • Complete 3,460 hours of personal training and 600 hours of massage therapy. • Coordination of Fitness Orientations with Fitness Attendants providing an overview of equipment and wellness services, facility policies and procedures, proper equipment usage, and basic exercise guidelines. •Average 4,000 SilverSneakers visits per month. • Conduct internal marketing promotions 12 times per year. (visit drivers, frequent buyer, renewal discounts, etc.) • Coordinate and facilitate an active and creative Group Fitness schedule by offering a variety of 56 classes per week. • Fiscally manage all Fitness Cost Center operations through weekly reporting, timely updates with changes to programming and daily communication with all Fitness personnel. • Research and develop best practices for promotion and guest registrations and bookings of Personal Training, Nutrition and Massage/Yoga Service sessions. • Schedule external detailed preventative maintenance on fitness equipment 12 times per year; with internal maintenance checks conducted daily; including development of internal maintenance reporting and tracking system. • Research and develop the NRH Centre Fitness Equipment Replacement Plan. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: Fitness Coordinator FTE 1.00 1.00 1.00 #Of part-time fitness attendants(FTE) 1.95 1.95 1.95 #Of contract instructor hours(HW, PT, MT, GF, SS, NC, YT) 10,927 hours 11,135 hours 11,135 hours Total contract instructor pay $178,653.89 $182,000.00 $182,000.00 Outputs: #Of health and wellness classes offered 170 120 120 #Of massage therapy hours 529 600 600 #Of personal training hours 3,220 3,460 3,460 #Of annual add-on group fitness passes sold 699 750 750 #Of daily drop-in group fitness passes sold 714 750 750 #Of SilverSneakers@ participant visits/scans 46,888 47,000 47,000 Total fitness programs/services revenue $347,660.00 $368,000.00 $368,000.00 Efficiency: #Of health and wellness classes made 108 96 96 #Of group fitness classes offered weekly 56 56 56 Direct cost recovery ratio(includes contract instructor pay) 1.95 2.05 2.05 Effectiveness: % Health/wellness classes made 64.00% 80.00% 80.00% #Of health/wellness enrolled program registrants 684 756 756 Average#of monthly Group Fitness participants 1,792 1,880 1,880 Average#of SilverSneakers@ visits/scans per month 3,907 4,000 4,000 Outcomes: Customer satisfaction rating (scale 1-4) 3.80 3.80 3.80 420 DEPARTMENT FUND PARD - FITNESS - 7532 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $123,995 $130,540 $130,540 $133,159 General Services 177,696 179,900 182,000 182,000 Maintenance 11,745 10,800 10,800 14,000 Sundry 256 615 615 620 Supplies 3,533 3,600 3,600 3,600 Capital 5,847 18,742 18,742 116,277 TOTAL $323,072 $344,197 $346,297 $449,656 i i i i PERSONNEL SUMMARY Full-Time: ACTUAL ADOPTED REVISED FitnessMellness Coordinator 0.00 0.00 0.00 0.00 Fitness Coordinator 1.00 1.00 1.00 1.00 Part-Time: Fitness Attendants 1.95 1.95 1.95 1.95 Full-Time 1.00 1.00 1.00 1.00 Part-Time (Full-Time Equivalents) 1.95 1.95 1.95 1.95 FTOTAL 2.95 2.95 2.95 2.95 DEPARTMENT/DIVISION FUND PARKS &RECREATION—NRH CENTRE PARK FACILITIES DEVELOPMENT PROGRAM NAME BUILDING OPERATIONS AND MAINTENANCE DESCRIPTION MISSION The Building Operations and Maintenance division coordinates all daily janitorial and facility service needs for the 86,000 square foot NRH Centre complex. The primary mission of this division is to maintain all areas within the NRH Centre and provide regular preventative maintenance on all equipment used to operate the NRH Centre on a daily basis. The emphasis for Building Operations and Maintenance staff is to coordinate the highest level of cleanliness with the least amount of impact to the daily facility user while constantly adhering to all safety and facility system guidelines through sound and thorough maintenance and facility operation standards incorporating LEED practices and Green products within daily operations. •To manage and provide a safe, clean and attractive facility. •To provide remarkable guest service with attention to guest responsiveness and communications. •To develop and maintain a thorough and successful building maintenance risk management program. •To manage custodial expenses for all areas within the NRH Centre. •To recruit, hire and train building maintenance staff to provide efficient and high quality internal and external services. OBJECTIVES •Coordinate training and certification for the Building Maintenance personnel through Safety Matter, Inc/Esafety Online. In addition, incorporate"green"cleaning training within all NRH Centre operations. •Track all janitorial supply usage and costs to provide insight in to the next fiscal year facility operating needs through implementing and utilizing the 5S Organizational system for inventory of products and equipment. • Complete daily facility system and equipment checks for each area of the building. • Monitor and complete weekly inventory of all janitorial supplies. • Coordinate and communicate bi-weekly ordering system for janitorial supplies. • Coordinate and lead weekly staff briefings on the upcoming facility schedules with the coordination of all janitorial needs that are identified in each area of the facility:Aquatics, Locker areas, restrooms, classrooms,fitness areas, gymnasium, event center and senior center. • Review, monitor, and train on janitorial guidelines for all areas within the NRH Centre that provide efficient completion of tasks for maximum effectiveness of sanitizing and keeping all areas in aesthetically pleasing order. • Coordinate, report and record daily work orders for routine repairs. • Develop and coordinate in-house car et cleaninq routine maintenance schedule with minimal impact to operatinq hours. 2014-15 2015-16 Building Operations Supervisor(FTEs) 1.00 1.00 1.00 Building Maintenance Worker(FTEs) 1.00 1.00 1.00 Part Time Building Maintenance Workers(FTEs) 1.20 1.20 1.20 Outputs: #Of monthly safety meetings 12 12 12 #of Square Feet cleaned and maintained 86,000 sq ft 86,000 sq ft 86,000 sq ft Total#of routine work orders reported(after warranties end) 72 120 120 Efficiency: Average#of days equipment is inoperable once identified as "Out of Service" 2 2 2 #Of square feet cleaned and maintained(based on total FTE) 26,875 sq ft 26,875 sq ft 26,875 sq ft #Of restrooms cleaned and maintained daily 16 16 16 #Of routine work orders completed in-house 48 96 96 #Of routine work orders completed by outside dept or vendor 24 24 24 Effectiveness: #Of repair calls made monthly outside of the NRH Centre building 4 3 3 •Of routine work orders completed in-house 67% 80% 80% •Of routine work orders completed by outside dept or vendor 33% 20% 20% Outcomes: Customer satisfaction rating of facility(scale 1-4) n/a 4.25 4.50 422 DEPARTMENT FUND PARD - BUILDING OPERATIONS - 7533 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $141,098 $147,137 $147,137 $152,051 General Services 460 1,000 1,000 1,000 Maintenance 9,616 20,022 18,022 24,122 Sundry 649 337 337 407 Supplies 32,255 31,600 33,600 31,600 Capital 0 0 0 0 TOTAL $184,078 $200,096 $200,096 $209,180 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Building Operations Supervisor 1.00 1.00 1.00 1.00 Building Maintenance Worker 1.00 1.00 1.00 1.00 Part-Time: Building Maintenance Workers 1.05 1.20 1.20 1.30 Full-Time 2.00 2.00 2.00 2.00 Part-Time (Full-Time Equivalents) 1.05 1.20 1.20 1.30 FTOTAL 3.05 3.20 3.20 3.30 DEPARTMENT/DIVISION FUND PARKS & RECREATION—NRH CENTRE PARK FACILITIES DEVELOPMENT PROGRAM NAME AQUATICS—INDOOR DESCRIPTION MISSION The NRH Centre Aquatics division provides aquatic programming and recreational swimming opportunities for members and guests. The Aquatics division is charged with providing the highest level of safety while emphasizing an environment that is positive, clean, safe and fun. The Aquatics division of the NRH Centre coordinates all Learn to Swim programs, aquatic special events, birthday parties, rental of the indoor aquatics facility and open swim scheduling. The aquatics team coordinates all safety training for aquatics personnel. The indoor aquatics facility includes three 25 yard lap lanes, a rock climbing wall with plunge pool, shallow open water play areas, a body tube slide, current channel for fitness walking and several shallow water play features. • To provide innovative and quality classes, programs, and events for the community. (Sense of Community) • To develop and maintain a thorough and successful risk management program. (Safety and Security) • To provide remarkable service with attention to member/guest relationships and responsive communications. (Positive City Image) • To manage and provide a safe, clean and attractive facility. (Safety and Security) • To manage revenues and expenses from all aquatic programs and services conducted through the Aquatics division. (Financial Stability) • jjj,Tjoj,rjeWcruit, hire and train aquatic staff to provide high quality swimming programs and services. (Sense of Community) •Annually offer 500 all-inclusive learn to swim classes and private lessons with 90%of classes conducted at an average of 5 enrolled registrants per class made. • Uphold the Consulting Agreement for Professional Aquatic Safety and Risk Management with Ellis and Associates; pertaining to safety standards, lifeguard training and annual licensing. • Offer 10 indoor aquatic special events incorporating family activities and membership appreciation. • Continue to research and update the NRH Centre Aquatics risk management program to comply with local, state, and federal standards. Additionally, incorporate guest service training specific to the aquatic environment. • Fiscally manage all Aquatics Cost Center operations through weekly reporting, timely updates and changes as needed. • Establish an ongoing training and recognition program for all part-time Aquatics personnel that include test ready skills, weekly in- service, with monthly and seasonal audits, as well as maintaining required licenses and certifications. • Book an average of 10 out of 15 aquatic birthday parties per weekend and 25 pool rentals per year. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: Aquatics Supervisor(FTEs) Aquatics Program Coordinator(FTEs) 1.00 1.00 1.00 #Of part time Lead Lifeguards(FTEs) 3.14 3.22 3.22 #Of part time Lifeguards(FTEs) 10.44 10.87 10.87 #Of part time Swim Instructors (FTEs) 1.88 2.06 2.06 #Of part time Waterslide Attendant(FTEs) 2.29 2.35 2.35 Outputs: #Of learn to swim classes offered 500 500 500 #Of swim lesson enrolled registrants 1,924 2,435 2,435 #Of lifeguard in-service training hours required 2,160 2,400 2,400 #Of aquatic special events 10 10 10 #Of available aquatic birthday party bookings 750 750 750 Total Birthday Party and Pool Rental Revenue $99,065.00 $101,400.00 $101,400.00 Total Aquatics Program Revenue $189,174.96 $194,400.00 $194,400.00 Efficiency: #Of learn to swim classes made 395 450 475 #Staff attending in-service training 40 40 40 #Of aquatic special event participants 435 500 525 #Of aquatic birthday parties booked 470 520 520 #Of aquatic pool rental booked 18 25 25 424 DEPARTMENT/DIVISION FUND PARKS & RECREATION—NRH CENTRE PARK FACILITIES DEVELOPMENT PROGRAM NAME AQUATICS—INDOOR 2014-15 2015-16 %Of learn to swim classes made 79.00% 90.00% 95.00% %Of special events made 100.00% 100.00% 100.00% Average#of aquatic birthday parties per weekend 9 10 10 Outcomes: Customer satisfaction rating (scale 1-4) 3.80 3.85 3.85 425 DEPARTMENT FUND PARD - AQUATIC/INDOOR - 7534 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $477,663 $477,896 $477,896 $508,973 General Services 16,614 16,340 16,340 16,340 Maintenance 3,911 4,000 4,000 4,000 Sundry 225 500 500 505 Supplies 22,465 25,800 25,800 26,800 Capital 0 1,000 1,000 0 TOTAL $520,878 $525,536 $525,536 $556,618 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Aquatics Supervisor 1.00 1.00 1.00 1.00 Aquatics Program Coordinator 1.00 1.00 1.00 1.00 Part-Time: Lead Lifeguards 3.11 3.14 3.14 3.22 Lifeguards 10.31 10.44 10.44 10.87 Swim Instructors 1.88 1.88 1.88 2.06 Water Slide Attendant 2.29 2.29 2.29 2.35 Full-Time 2.00 2.00 2.00 2.00 Part-Time (Full-Time Equivalents) 17.59 17.75 17.74 18.50 TOTAL 19.59 19.75 19.74 20.50 DEPARTMENT/DIVISION FUND PARKS & RECREATION—NRH CENTRE PARK FACILITIES DEVELOPMENT PROGRAM NAME RECREATION—SPORTS PROGRAMS AND SERVICES DESCRIPTION MISSION The Recreation and Sports division of the NRH Centre provides recreation programming for children, spring break/summer day camps, and youth sports camps. Youth recreational programming includes classes and activities to enhance the emotional, physical, social and educational development of our youngest community members while encompassing fun and hands-on learning for ages one to fifteen years. In the area of sports programs, this division organizes and manages non-competitive and introductions to sports and related events. • , • To provide quality recreation and educational programs to children and youth. (Sense of Community) • To provide quality indoor sports programs for youth and adult. (Sense of Community) • To offer quality service and instruction to program participants. (Sense of Community) • To provide safe and engaging programs that allow families to become more physically active together. (Sense of Community) • To operate with the highest possible standards of guest service, continually evaluating satisfaction and quality of service erformance. Positive City Image) • Offer 333 youth classes with 80%of youth classes offered being conducted beyond the per class minimum enrollment. • Fiscally manage all Recreation/Sports Cost Center operations through weekly reporting, timely updates with changes to programming and daily communication with instructors, officials and staff. • Coordinate family programs with the Aquatics and Fitness Divisions that promote health and wellness through "family nights" and family classes. • Offer 11 weeks of Camp NRH meeting 95% registration capacity. Develop Friday drop-in option for summer Camp NRH. • Regularly evaluate programs and leagues through participant feedback forms, talking to guests about their experience, providing electronic program assessments and updating Facebook page to market recreation and sports programs. • Provide exceptional guest service through timely response within 24 hours of receiving guest correspondences. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: #Of full-time staff FTEs 1.00 1.00 1.00 #Of youth contract instructor hours 3,305 hours 4,200 hours 4,200 hours #Of part time play time FTEs 2.80 2.80 2.80 Amount of youth contract instructor pay $59,197.46 $52,000.00 $52,000.00 Amount of summer camp staff pay $49,533.35 $56,464.00 $56,464.00 Amount of Camp NRH supplies/equipment $10,113.35 $12,000.00 $13,000.00 Amount of sports officials payments $22,410.00 $24,000.00 $24,000.00 Amount of sports camp instructor payments $3,232.50 $5,300.00 $5,800.00 Outputs: #Of youth programs offered 327 250 250 #Of family programs offered 4 10 10 #Of summer Camp NRH participants 631 690 690 #Of play time participant attendance 5,906 6,000 6,000 #Of youth sports camps offered 7 7 8 Total Recreation and Sports revenue $262,031.96 $274,606.00 $302,630.00 Efficiency: #Of youth program sessions made 266 200 200 #Of enrolled participants in classes 1,975 1,900 1,900 Average#of weekly Kids Club play time participants 110 112 112 Effectiveness: %Of youth program sessions made 70.00% 80.00% 80.00% %Of Camp NRH registration capacity 90.00% 95.00% 95.00% #Of new programs offered 68 45 45 #Of family event/program participants 24 180 200 Outcomes: Customer satisfaction rating for youth programs scale 1-4 3.86 3.80 3.80 427 DEPARTMENT FUND PARD - RECREATION SPORTS - 7535 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $166,174 $194,198 $194,198 $199,775 General Services 103,566 130,000 130,000 125,000 Maintenance 2,355 3,000 3,000 4,000 Sundry 339 480 480 786 Supplies 11,928 15,000 15,000 19,000 Capital 0 0 0 0 TOTAL $284,362 $342,678 $342,678 $348,561 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Recreation/Sports Coordinator 0.00 0.00 0.00 0.00 Recreation Coordinator 1.00 1.00 1.00 1.00 Part-Time: Play Time Attendants 2.80 2.80 2.80 2.80 Summer Camp Director 0.27 0.27 0.27 0.27 Summer Camp Counselors 2.18 2.18 2.18 2.18 Full-Time 1.00 1.00 1.00 1.00 Part-Time (Full-Time Equivalents) 5.25 5.25 5.25 5.25 TOTAL 6.25 6.25 6.25 6.25 DEPARTMENT/DIVISION FUND PARKS & RECREATION—COMMUNICATIONS & EVENTS PARK FACILITIES DEVELOPMENT PROGRAM NAME NRH EVENT CENTER DESCRIPTION MISSION The Grand Hall at the NRH Centre, a 9,500 square foot distinctive up-scale facility, provides accommodations for both private and public functions. The facility accommodates up to 325 people in the main ballroom, which can be subdivided into three spaces. The Grand Hall also includes a second floor terrace, which accommodates 75 people and a connecting civic plaza that holds an additional 1,000 people. Use of the Grand Hall includes: meetings, weddings, social events, banquets, exhibits, trade shows or any large rental. The purpose of this facility is to provide the community with an upscale venue to host rental functions in any of ie flexible use spaces of the Grand Hall. • � • To manage revenues and expenses to achieve targeted net revenue goals. (Financial Stability) • To contribute to the overall city wide economic development efforts by attracting visitors and guests to events hosted at the facility. (Financial Stability) • To operate with the highest possible standards of customer service, continually evaluating customer satisfaction and quality of service performance. (Positive City Image) • To manage and provide a safe, clean and attractive facility. (Safety and Security) OBJECTIVES• Generate$166,800 in Grand Hall Revenue. (12 months) • Manage 144 paid rental bookings at the Grand Hall. (12 months) • Serve 20,700 attendees at events annually. • Utilize traditional, electronic and social media to promote and market the Grand Hall for rentals and events. • Provide staff with necessary information and ongoing training to provide quality service and achieve performance goals. • Conduct customer surveys after each event to obtain feedback on service and facility operations. • Pursue new and future clients by actively selling the Grand Hall at trade shows, bridal shows, businesses&associations. • Coordinate with community partners for rentals to further enhance relations for the City and showcase the facilities. 2013-14 2014-15 2015-16 PERFORMANCE MEASURES ACTUAL REVISED ESTIMATED Inputs: #of full-time employees(FTEs) 1.00 1.00 1.00 #of regular part-time employees(in FTEs) 4.15 4.15 4.15 Outputs: Total event center annual attendance 18,900 19,800 20,700 #of paid rental bookings 134 140 144 #recreation program bookings 36 38 40 #hosted bookings(internal &external) 40 42 46 #of total bookings all categories 210 220 230 #of walk-in and site tour inquiries 500 520 520 Grand Hall revenue $147,362.00 $165,000.00 $166,800.00 Catering and event fees (account offset expenses and revenue) $17,000.00 $17,000.00 $17,000.00 Grand Hall expenses $187,356.00 $250,109.00 $250,109.00 Average Revenue per each paid event $1,099.00 $1,178.00 $1,158.00 Efficiency: %Cost recovery 87.00% 73.00% 74.00% #of patrons served per FTEs(based on 5.15 FTEs) 3,669 3,844 4,019 %of paid repeat bookings 12.00% 15.00% 17.00% %of inquiries booked on paid events 27.00% 27.00% 28.00% Effectiveness: Average weekly event center attendance 364 381 398 Average number of paid events per week 2.6 2.7 2.8 Average number of total events per week 4.0 4.2 4.4 Outcomes: Customer satisfaction rating (scale of 1-4) 3.90 3.90 3.90 429 DEPARTMENT FUND PARD - EVENT CENTER - 7536 PARK FACILITIES DEVELOPMENT EXPENDITURES 2013-14 2014-16 2014-16 2016-16 ACTUAL ADOPTED REVISED PROPOSED Salaries $158,969 $199,119 $199,119 $235,226 General Services 4,917 7,000 7,000 7,000 Maintenance 0 0 0 3,650 Sundry 8,738 13,690 13,690 11,693 Supplies 23,705 30,300 30,300 30,300 Capital 0 0 0 0 TOTAL $196,329 $250,109 $250,109 $287,869 PERSONNEL SUMMARY i i i i ADOPTED ACTUAL -.•• Full-Time: Event Center Supervisor 0.00 0.00 0.00 0.00 Banquet& Hospitality Supervisor 1.00 1.00 1.00 1.00 Part-Time: PT Catering and Sales Coordinator 0.00 0.50 0.50 0.50 Banquet& Hospitality Assistant Coordinators 1.05 1.05 0.90 0.90 Banquet& Hospitality Attendants 2.10 2.10 1.75 1.75 Banquet& Hospitality Lead 0.00 0.00 0.50 0.50 Office and Sales Coordinator 0.00 0.50 0.50 0.50 Full-Time 1.00 1.00 1.00 1.00 Part-Time (Full-Time Equivalents) 3.15 4.15 4.15 4.15 FTOTAL 4.15 5.15 5.15 5.15 PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD OF DIRECTORS MEMORANDUM From The Office of the City Manager Date: 8-24-2015 Subject: Agenda Item No. 4 Conduct a Public Hearing on the Park and Recreation Facilities Development Corporation on the proposed 2015/2016 annual capital projects budget and authorize adoption. Presenter: Vickie Loftice, Managing Director Summary: This item is to hold a Public Hearing on the Park & Recreation Facilities Development Corporation Proposed Capital Budget and Authorize Adoption. General Description: The State laws regarding the Park & Recreation Facilities Development Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2015/2016 Park and Recreation Facilities Development Corporation Budget was advertised for 6:15 p.m., August 24, 2015. The proposed 2015/2016 Park & Recreation Facilities Development Corporation Annual Capital Budget was reviewed by the City Council on August 7, 2015 at the City's annual budget work session. The proposed capital budget for 2015/16 is $1,117,000. Eight new projects include: 1. Adventure World Playground Shade 2. Major Trail Rest Stations 3. Northfield Park Redevelopment 4. Park Maintenance Infrastructure (2016) 5. Park System Playground Replacement 6. Park System Signage 7. Richland Tennis Center Infrastructure (2016) 8. Trail Head Gateways (2016) The summary report and proposed detail sheets of the capital budget are attached for your review. In order to obtain citizen input on the proposed budget, it is suggested that the public hearing be opened for public comment. Recommendation: To conduct a public hearing and take action to adopt the proposed 2015/2016 Park and Recreation Facilities Development Corporation Capital Projects Budget and recommend Council approval. Schedule 4 Parks & Recreation Capital Projects Budget Summary Pg. Map Project To 2015/16 2016/17 2017 To Total No. ID Date Proposed Estimated Completion Pro[ect Costs Continuing Projects - PK1401 Barfield/Cotton Belt Trail Connector 65,000 0 0 0 $ 65,000 2 PK9601 Calloway Branch Trail Development[CMAQ] 1,489,811 0 0 0 $ 1,489,811 - PK1502 City Wide Trail and Route System Plan 30,000 0 0 0 $ 30,000 3 PK9602 Little Bear Creek Trail Development(John Barfield Trail 2,830,420 0 0 0 $ 2,830,420 Development)[ISTEA] 4 PK1503 Major Trail Neighborhood Connectors 133,000 0 0 0 $ 133,000 5 PK1505 NRH Centre Infrastructure Improvements(2015) 25,000 0 0 0 $ 25,000 - PK1506 Park Maintenance Infrastructure(2015) 232,597 0 0 0 $ 232,597 6 PK1509 Trail Head Gateways 2015 130,000 0 0 0 $ 130,000 Total Continuing Projects $ 4,935,828 $ 0 $ 0 $ 0 $ 4,935,828 New Projects 7 PK1601 Adventure World Playground Shade 0 150,000 0 0 $ 150,000 8 PK1602 Major Trail Rest Stations 0 55,000 0 0 $ 55,000 9 PK1603 Northfield Park Redevelopment 0 397,000 1,800,000 1,500,000 $ 3,697,000 - PK1604 Park Infrastructure Maintenance(2016) 0 175,000 0 0 $ 175,000 - PK1605 Park System Playground Replacement 0 100,000 0 0 $ 100,000 PK1606 Park System Signage 0 100,000 173,000 173,000 $ 446,000 10 PK1607 Richland Tennis Center Infrastructure Maintenance(2016) 0 30,000 0 0 $ 30,000 11 PK1608 Trail Head Gateways 2016 0 110,000 0 0 $ 110,000 Total New Projects $ 0 $ 1,117,000 $ 1,973,000 $ 1,673,000 $ 4,763,000 Total Project Costs $ 4,935,828 $ 1,117,000 $ 1,973,000 $ 1,673,000 $ 9,698,828 Funding Sources Certificates of Obligation Certificates of Obligation 0 0 1,800,000 1,500,000 $ 3,300,000 Total Certificates of Obligation $ 0 $ 0 $ 1,800,000 $ 1,500,000 $ 3,300,000 Federal/State Grants ISTEA Grant Funds 2,882,928 0 0 0 $ 2,882,928 Total Federal/State Grants $ 2,882,928 $ 0 $ 0 $ 0 $ 2,882,928 Reserves 25,000 0 0 0 $ 25,000 Total Reserves $ 25,000 $ 0 $ 0 $ 0 $ 25,000 Sales Tax Park Sales Tax 2,027,900 972,000 173,000 173,000 $ 3,345,900 Total Sales Tax $ 2,027,900 $ 972,000 $ 173,000 $ 173,000 $ 3,345,900 Other 36 Attachment 5-b., Page 1 of 10 Schedule 4 Parks & Recreation Capital Projects Budget Summary Pg. Map Project To 2015/16 2016/17 2017 To Total No. ID Date Proposed Estimated Completion Donations Fund 0 90,000 0 0 $ 90,000 Impact Fees 0 55,000 0 0 $ 55,000 Total Other $ 0 $ 145,000 $ 0 $ 0 $ 145,000 Total Sources of Funds $ 4,935,828 $ 1,117,000 $ 1,973,000 $ 1,673,000 $ 9,698,828 37 Attachment 5-b., Page 2 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Adventure World Playground Shade PK1601 Project Description This project involves the installation of attractive shade structures over the newly renovated Adventure World Playground. Designed to provide shade over the individual groupings of play elements, several free standing shade structures will be introduced into the playground area, all themed to coordinate with and enhance the features, character and colors of the playground elements and amenities. Project Justification This project supports the recommendation of adding and providing shade structures throughout the park system as documented in the 2007 Park, Recreation and Open Space Master Plan. Since the adoption of the Master Plan, shade structures have been added to existing playgrounds as funding allowed. Since the grand re-opening of Adventure World in September, 2014, the playground continues to experience tremendous popularity and use. Project funding sources is Park Sales Tax. Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $150,000 Engineering/Design Total $160,000 Land/ROW Acquisition Construction 10/2015 09/2016 Other Total Schedule 10/2016 09/2016 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation Federal/State Grants Reserves Sales Tax 0 150,000 0 0 $160,000 Other Total Funding $0 $160,000 $0 $0 $160,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design Land/ROW Acquisition Construction 0 150,000 0 0 $160,000 Other Total Costs $0 $160,000 $0 $0 $160,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 38 Attachment 5-b., Page 3 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Major Trail Rest Stations PK1602 Project Description This project will provide for rest stations located approximately every 1/2 mile along our City's major trails. Amenities will include benches, attractive paving, trash receptacles, dog waste stations and drinking fountains where applicable. The 2015-2016 priority will be the development of rest stations along the John Barfield and Jo Ann Johnson Trails. Future projects include rest stations along the Calloway Branch Trail in Cross Timbers Park and the North Electric Trail. Project Justification The construction of the John Barfield and Calloway Branch Trails completes the recommendations of the 1993 Trail System Master Plan, which was the top recommendation from the 2007 Park, Recreation and Open Space Master Plan. In order for the North Richland Hills trails system to be a completely successful community amenity, the trail should appeal to a wide variety of users. To achieve this, the trails should be designed to provide a high level of user conveniences. Amenities recommended by the master plan include benches, trash receptacles and dog waste stations. Currently, there are no such facilities located at regular intervals along the North Richland Hills Trail System. Project funding sources is Park Impact Fees. Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $55,000 Engineering/Design Total $66,000 Land/ROW Acquisition Construction 10/2015 09/2016 Other Total Schedule 10/2016 09/2016 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation Federal/State Grants Reserves Sales Tax Other 0 55,000 0 0 $66,000 Total Funding $0 $66,000 $0 $0 $66,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design Land/ROW Acquisition Construction 0 55,000 0 0 $66,000 Other Total Costs $0 $66,000 $0 $0 $66,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 39 Attachment 5-b., Page 4 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Northfield Park Redevelopment PK1603 Project Description This project involves the redevelopment of the existing community park and adjacent natural area through the design and construction of new amenities based on meetings to gather stakeholder input. Recommended park elements for the redevelopment of the park include a new park entry, new modern park layout with a unique theme, upgrade of all equipment and support facilities and introduction of loop trails. The project will also ensure the protection of the natural creek corridor and provide engaging views to natural areas. Project Justification The Northfield Park Redevelopment Project was the top recommendation under the Renovation and Improvement category of the 2007 Park, Recreation and Open Space Master Plan. The 29 acre park is one of the original four parks developed in the City, and the amenities are aged and in need of removal or renovation. The redevelopment project will provide the opportunity to correct many issues while emphasizing positive aspects of the park site. The adjacent 17 acre natural area immediately east of the park was donated to the City as required by the Little Bear Creek Ordinance, and as a result of the Thornbridge Development. In September of 2014, a connection of the John Barfield Trail was constructed in the once untouched natural area and meanders westward into the original Northfield Park. This new bicycle/pedestrian connection is a vital link to Northfield Park from all Thornbridge neighborhoods, Grace Meadows neighborhoods and to the Cotton Belt Trail and to the City of Hurst to the east and to Forest Glenn and the City of Keller to the west. This project will provide an investment in one of the city's established residential areas, improving the delivery of parks and recreation services allowing continued reinvestment in our City. Note: Funding sources are sales tax for FY16; and Certificates of Obligation in FY17 and FY18 Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $3,697,000 Engineering/Design 10/2015 09/2016 Total $3,697,000 Land/ROW Acquisition Construction 12/2016 12/2017 Other Total Schedule 10/2016 12/2017 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation 0 0 1,800,000 1,500,000 $3,300,000 Federal/State Grants Reserves Sales Tax 0 397,000 0 0 $397,000 Other Total Funding $0 $397,000 $1,800,000 $1,600,000 $3,697,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design 0 397,000 0 0 $397,000 Land/ROW Acquisition Construction 0 0 1,800,000 1,500,000 $3,300,000 Other Total Costs $0 $397,000 $1,800,000 $1,600,000 $3,697,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 40 Attachment 5-b., Page 5 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Park Infrastructure Maintenance(2016) PK1604 Project Description This project provides for maintenance of park infrastructure in reponse to use and age. The 2015-2016 priorities include replacement of playground safety surface material, fence replacement, painting of safety railing, bridge deck replacement and erosion projects in various parks. Project Justification The Parks and Recreation Department developed an Infrastructure Management Plan for park amenities. The plan addresses the long term funding needs for replacement and renovation of park sites and their amenities, demonstrating responsible stewardship of property assets by the City. Park assets are subject to continual heavy usage by citizens, exposure to the elements and the natural aging process. The Asset Management Plan and ongoing park inspections are used to identify assets that have become worn, unsafe or unsightly and to create a priority timeline for their repair, renovation or removal. The Asset Mangement Plan includes an estimated cost and annual priority list of all items to aid in the establishment of the annual Park Infrastructure Maintenance budget and to assist with the protection of our park system's infrastructure. Project funding sources is Park Sales Tax. Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $175,000 Engineering/Design Total $176,000 Land/ROW Acquisition Construction 10/2015 09/2016 Other Total Schedule 10/2016 09/2016 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation Federal/State Grants Reserves Sales Tax 0 175,000 0 0 $176,000 Other Total Funding $0 $176,000 $0 $0 $176,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design Land/ROW Acquisition Construction 0 175,000 0 0 $176,000 Other Total Costs $0 $176,000 $0 $0 $176,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 41 Attachment 5-b., Page 6 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Park System Playground Replacement PK1605 Project Description This project provides for the replacement of playground equipment and other related components, such as shade, safety surface material and drainage. This project will apply to the entire parks system, where individual projects will be identified in response to use and age by Prks and Recreation staff. Project Justification The importance of quality playgrounds with shade protection are increasingly more important as a renewed trend in the Parks and Recreation industry. Playgrounds are important gathering sites for families and for childern to stimulate and promote social interaction in the community. Our park system, containing twenty individual playgrounds, provides one of the most important amenities for childhood development. Playgrounds are subject to continual heavy usage by citizens, exposure to the elements and the natural aging process. Park inspections are used to identify playground components that have become worn, unsafe or unsightly and to create a time line for their repair. This project is a key component to assist with the protection of our park system's infrastructure. Project funding sources is Park Sales Tax. Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $100,000 Engineering/Design Total $100,000 Land/ROW Acquisition Construction 10/2015 09/2016 Other Total Schedule 10/2016 09/2016 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation Federal/State Grants Reserves Sales Tax 0 100,000 0 0 $100,000 Other Total Funding $0 $100,000 $0 $0 $100,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design Land/ROW Acquisition Construction 0 100,000 0 0 $100,000 Other Total Costs $0 $100,000 $0 $0 $100,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 42 Attachment 5-b., Page 7 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Park System Signage PK1606 Project Description This project provides for the design and construction of new, updated park signage that will provide a gateway to each park, consistent with the vision of"City as Park" as supported by the Parks, Recreation and Open Space Master Plan. All park entry signs are scheduled to be replaced over a three year period. Each year, as funding becomes available, Parks and Recreation staff will inspect and evaluate all signs, and respond with sign replacement projects in order of greatest priority. Project Justification The 2007 Parks, Recreation and Open Space Master Plan lists as a priority the general recommendation for all parks to develop a unique and defined gateway to each park. The current metal park signs have become oxidized from exposure to sun and weather, resulting in increased labor and materials to maintain the signs. As our park system continues to develop, we seek to incorporate sustainable materials in a design that is less"corporate" and more in-line with the recommendations in the City's Image Study and Master Plan. Project funding source is Park Sales Tax. Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $100,000 Engineering/Design Total $100,000 Land/ROW Acquisition Construction 10/2015 09/2018 Other Total Schedule 10/2016 09/2018 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation Federal/State Grants Reserves Sales Tax 0 100,000 173,000 173,000 $446,000 Other Total Funding $0 $100,000 $173,000 $173,000 $446,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design Land/ROW Acquisition Construction 0 100,000 173,000 173,000 $446,000 Other Total Costs $0 $100,000 $173,000 $173,000 $446,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 43 Attachment 5-b., Page 8 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Richland Tennis Center Infrastructure Maintenance(2016) PK1607 Project Description This project provides for the maintenance of the Richland Tennis Center Infrastructure in response to use and age. The FY 2015- 2016 priorities will be the renovation of 16 tennis court benches, replacement of the shade fabric over court-side benches and painting building columns, patio and entrance awnings. Project Justification The Parks and Recreation Department developed an Infrastructure Management Plan for the Richland Tennis Center, which addresses long term funding needs for the replacement and renovation of Richland Tennis Center amenities, and demonstrates responsible stewarship of property assets by the City on behalf of its citizens.The Richland Tennis Center has experienced outstanding attendance over the last few years, and as such, use and weather has taken a toll on the 16 tennis court benches and their shade structures. This project will also provide for much needed paint on building columns and patio and entrance awnings. They have not been painted since the original paint in 1997. Project funding sources is Park Sales Tax. Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $30,000 Engineering/Design Total $30,000 Land/ROW Acquisition Construction 10/2015 09/2016 Other Total Schedule 10/2016 09/2016 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation Federal/State Grants Reserves Sales Tax 0 30,000 0 0 $30,000 Other Total Funding $0 $30,000 $0 $0 $30,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design Land/ROW Acquisition Construction 0 30,000 0 0 $30,000 Other Total Costs $0 $30,000 $0 $0 $30,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 44 Attachment 5-b., Page 9 of 10 Parks & Recreation Capital Projects Department Project Title Project Number Parks and Recreation Trail Head Gateways 2016 PK1608 Project Description This project provides for the design and construction of trail head gateways to our trail system that would offer amenities for trail users to include information kiosks or signage, landscaped gateway monuments and parking for trail users. FY 2015-2016 priorities include a trail head gateway for the John Barfield Trail at Fire Station# 1 on Davis and Shadywood. Project Justification A priority recommendation for renovation and improvement in the 2007 Park, Recreation and Open Space Master Plan is for the creation of trail heads and gateways. The value of trails in North Richland Hills is demonstrated by the high level of usage of the City's official trail system. In fact, trails were among the highest desired elements in the citizen survey conducted as a part of the Master Plan process. In order for the North Richland Hills Trails system to be a successful community amenity, the trails should appeal to a wide variety of users. To achieve this, the trails should be designed to provide a high level of user conveniences such as parking, gateway monuments, informational signage or kiosks. Project funding sources: Park Sales Tax and"Other" is identified as a donation from John Barfield. Project Schedule Beginning Date Ending Date History Fiscal Year Amount Professional Services Proposed 2015-16 $110,000 Engineering/Design 10/2015 01/2016 Total $110,000 Land/ROW Acquisition Construction 03/2016 09/2016 Other Total Schedule 10/2016 09/2016 Sources of Funds To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Funding General Obligation Bonds Certificates of Obligation Federal/State Grants Reserves Sales Tax 0 20,000 0 0 $20,000 Other 0 90,000 0 0 $90,000 Total Funding $0 $110,000 $0 $0 $110,000 Project Costs To Date 2016-16 Budget 2016-17 Estimate 2017-Completion Total Cost Professional Services Engineering/Design 0 15,000 0 0 $16,000 Land/ROW Acquisition Construction 0 95,000 0 0 $96,000 Other Total Costs $0 $110,000 $0 $0 $110,000 Operating Impact No operating impact is anticipated. Fiscal Year 2016-16 2016-17 2017-18 2018-19 2019-20 Total Impact Amount $0 $0 $0 $0 $0 $0 Total Operating Impact $0 $0 $0 $0 $0 $0 45 Attachment 5-b., Page 10 of 10 PARK & RECREATION FACILITIES DEVELOPMENT CORPORATION BOARD OF DIRECTORS MEMORANDUM From The Office of the City Manager Date: 8-24-2015 Subject: Agenda Item No. 5 ADJOURNMENT.