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HomeMy WebLinkAboutPZ 2015-08-06 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING & ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AUGUST 6, 2015 WORK SESSION The Planning and Zoning Commission of the City of North Richland Hills, Texas met in work session on the 6th day of August 2015 at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular session. Present: Randall Shiflet Place 4, Chairman Don Bowen Place 3, Secretary Mike Benton Place 2 Steven Cooper Place 7 Kathy Luppy Place 5 Jerry Tyner Ex-Officio Absent: Bill Schopper Place 6, Vice Chairman Mark Haynes Place 1 Staff Members: Clayton Comstock Planning Manager Clayton Husband Principal Planner Chad VanSteenberg Planner Caroline Waggoner City Engineer Justin Naylor Engineer Associate David Russell Engineer Associate Marrk Callier Management Assistant Cheryl Booth Recording Secretary Call to Order Chairman Shiflet called the meeting to order at 6:30 p.m. 1. General Announcements - Upcoming city events Planning Manager, Clayton Comstock presented announcements of upcoming city events. Chairman Shiflet expressed appreciation for the new Maker Spot zone inside the North Richland Hills Public Library. We are one of few cities to make this available for citizens. 2. Discuss development activity report and City Council action August 6,2015 P&Z Minutes Page 1 Planning Manager, Clayton Comstock discussed development activity. Three cases were approved utilizing Planning and Zoning Commissions' recommendations. Stone Ridge Estates case was denied by the Planning and Zoning Commission and will be presented before City Council as a Public Hearing. The Public Hearing date was previously provided to citizens with the initial mailing. 3. Discuss items from the regular Planning and Zoning Commission Meeting Principal Planner, Clayton Husband presented C.1 SUP 2015-04 request from Issam Bou-Hamdan for a Special Use Permit for a Laundromat at Harwood Plaza Shopping Center located at 8409 Boulevard 26. The property is zoned C-1 commercial. There are five (5) site improvements that have been agreed upon by the applicant. 1. Building Lighting-to provide conforming shielded lighting on the rear of the building. 2. Dumpster Enclosure-to enclose two existing dumpsters with opaque screens and gates. 3. Color of Conduit-to paint metal to blend with the brick color. 4. Awnings-to replace all awnings on both buildings for a conforming appearance. 5. Signs-to relocate leasing signs to twenty (20) feet from the street. There are site improvements which have been discussed with the applicant for future improvements. These are not agreed upon improvements, simply for discussion of future implementation. 1. Lighting-replace parking lot fixtures with flat or concave lenses to reduce glare. 2. Fencing-replace wood fence with masonry screening and remove a portion of the fence adjacent to Emerald Hills Way that encroaches upon the visibility triangle. 3. Landscaping and Sidewalks-create a landscape buffer on Boulevard 26 and Emerald Hills Way by adding trees and shrubs, install sidewalk and utilize existing irrigated planters at store fronts. Principal Planner, Clayton Husband presented D.1 AP 2015-08 consideration for an amended plat for Morgan Meadows Addition on 1.840 acres at 6816 & 6820 Little Ranch Road. This lot was divided into two (2) lots about forty (40) years ago, in 1966. This request would make it one (1) lot again. This is an administratively complete plat. Civil Engineer, Caroline Waggoner stated that the City views neighborhoods such as this, which have already been platted, as ready for development with improvements and infrastructure. Planning Manager, Clayton Comstock presented D.2 FP 2015-04 consideration of a request from J&J NRH 100 FLP for a Final Plat for the Villas at Smithfield on 13.479 acres in the 8200-8300 block of Odell Street and Northeast Parkway. Steven Cooper inquired if this was the property where residents had complained about drainage issues on the north side of Odell. Caroline Waggoner responded that there was some talk regarding residential drainage away from the north side of Odell Street. She stated that in the general session, Justin August 6,2015 P&Z Minutes Page 2 will be presenting the one-way alley requirement. Caroline added that per the TOD zoning requirement, Odell Street needed to be eight (8) feet wider. The development is adding that width to the south side of Odell Street. 5. Adjournment There being no other business, Chairman Shiflet adjourned the work session at 6:59 p.m. REGULAR PLANNING AND ZONING COMMISSION MEETING The Planning and Zoning Commission regular meeting is immediately following the work session (but not earlier than 7:00 p.m.) in the main council chambers. A.0 CALL TO ORDER Chairman Shiflet called the August 6, 2015 meeting to order at 7:02 p.m. Present: Randall Shiflet Place 4, Chairman Don Bowen Place 3, Secretary Mike Benton Place 2 Steven Cooper Place 7 Kathy Luppy Place 5 Jerry Tyner Ex-Officio Absent: Bill Schopper Place 6, Vice Chairman Mark Haynes Place 1 Staff Members: Clayton Comstock Planning Manager Clayton Husband Principal Planner Chad VanSteenberg Planner Caroline Waggoner City Engineer Justin Naylor Engineer Associate David Russell Engineer Associate Marrk Callier Management Assistant Cheryl Booth Recording Secretary A.1 PLEDGE OF ALLEGIANCE Jerry Tyner led the Pledge of Allegiance to the United States flag. Jerry Tyner led the Pledge of Allegiance to the Texas flag. EXECUTIVE SESSION August 6,2015 P&Z Minutes Page 3 The Planning & Zoning Commission may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the Planning & Zoning Commission to seek advice from the city attorney (551.071) as to the posted subject matter of this Planning & Zoning Commission meeting. The Planning & Zoning Commission may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 51, Texas Government Code. Chairman Shiflet clarified that Gerald Tyner is Ex-Officio capacity on the Commission. This capacity, according to our city charter does allow him to participate in the discussions, but does not allow him to vote on any cases. Recording Secretary, Cheryl Booth announced that all Commission members are present with the exception of Bill Schopper and Mark Haynes. A.2 ADMINISTER OATHS OF OFFICE TO PLANNING & ZONING COMMISSION MEMBERS IN PLACE 1, PLACE 3, PLACE 5, AND PLACE 7 Planning Manager, Clayton Comstock announced that Mark Haynes in Place 1 will be administered oath of office at the next meeting he attends. Planning Manager, Clayton Comstock administered the oath of office for Place 3 to Don Bowen. Mr. Bowen was originally nominated in 1980 by Jim Wood. Planning Manager, Clayton Comstock administered the oath of office for Place 5 to Kathy Luppy. Ms. Luppy was nominated in 2011 by David Whitson. Planning Manager, Clayton Comstock administered the oath of office for Place 7 to Steven Cooper. Mr. Cooper was nominated in 2006 by Tim Welch. Three officers stood in unison, swearing their oath before the Commission, Clayton Comstock who was administering the oath, and Recording Secretary, Cheryl Booth who documented the paperwork. A.3 ELECTION OF OFFICERS No action was taken on this item. B.0 CONSIDERATION OF MINUTES B.1 Approve minutes of the July 23, 2015 Planning & Zoning Commission Meeting. August 6,2015 P&Z Minutes Page 4 APPROVED KATHY LUPPY MOVED TO APPROVE MINUTES OF THE JULY 23, 2015 MEETING. DON BOWEN SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. C. PUBLIC HEARINGS C.1 SUP 2015-04 Public Hearing and Consideration of a request from Issam Bou-Hamdan for a Special Use Permit for a Laundromat at Harwood Plaza Shopping Center located at 8409 Boulevard 26. APPROVED Principal Planner, Clayton Husband presented C.1 SUP 2015-04 request from Issam Bou-Hamdan for a Special Use Permit for a Laundromat at Harwood Plaza Shopping Center located at 8409 Boulevard 26. The property is zoned C-1 commercial. There are five (5) site improvements that have been agreed upon by the applicant. 1. Building Lighting-to provide conforming shielded lighting on the rear of the building. 2. Dumpster Enclosure-to enclose two existing dumpsters with opaque screens and gates. 3. Color of Conduit-to paint metal to blend with the brick color. 4. Awnings-to replace all awnings on both buildings for a conforming appearance. 5. Signs-to relocate leasing signs to twenty (20) feet from the street. There are site improvements that have been discussed with the applicant for future improvements. These are not agreed upon improvements, simply for discussion of future implementation. 1. Lighting-replace parking lot fixtures with flat or concave lenses to reduce glare. 2. Fencing-replace wood fence with masonry screening and remove a portion of the fence adjacent to Emerald Hills Way that encroaches upon the visibility triangle. 3. Landscaping and Sidewalks-create a landscape buffer on Boulevard 26 and Emerald Hills Way by adding trees and shrubs, install sidewalk and utilize existing irrigated planters at store fronts. Don Bowen inquired if the wood fence on Emerald Hills poses a safety issue. Clayton Husband responded that he was not aware of any complaints. This was simply an observation made when reviewing the case. Chairman Shiflet asked for clarification if the recommendations stipulated are requirements with the site proposal. Clayton Husband responded that the first five (5) recommendations that the applicant agreed to were included in the application as requirements. The future improvements were not included as requirements, only for consideration, discussion, or possible action by the Commission. August 6,2015 P&Z Minutes Page 5 Chairman Shiflet opened Public Hearing at 7:18 p.m. Applicant Issam Bou-Hamdan from 5348 Davis Boulevard; North Richland Hills, TX presented the request and was available to answer questions from the Commission. He is also presenting on behalf of the property owner who lives in California. This proposal is for a full service laundromat. The location was selected based on the amount of apartments located within a one (1) mile radius. A study was conducted on energy savings of the innovative systems, which utilize 2/3 the amount of water. There will be an estimated thirty (30) % water and electricity savings, and net savings of four (4) million gallons of water per year based upon an assumption of twenty five (25) % population utilization. Wash and Fold service would be charged by the pound. Plans represent two hundred thousand ($200,000) improvement costs. There are two (2) laundromats within a two (2) mile radius and they are very outdated. This is a card- operated laundry and the machines would not take coins. Equipment is to be top name brands. There is plenty of parking in this shopping center for this use. Chairman Shiflet inquired if the landlord in California is having discussions with the applicant. Mr. Bou-Hamdan responded that he has actually been working with the real estate agent and has not spoken directly to the landlord. The Commission had no additional questions for staff or the applicant. Chairman Shiflet asked for anyone wishing to speak on the item to come forward. There being no one wishing to speak, Chairman Shiflet closed the Public Hearing at 7:27 p.m. DON BOWEN MOVED TO APPROVE SUP 2015-04 INCLUDING THE FIVE (5) AGREED UPON IMPROVEMENTS AND WITH RECOMMENDATION TO REMOVE THE WOOD FENCE TO THE BUILDING LINE NEAR EMERALD HILLS WAY. MIKE BENTON SECONDED THE MOTION. Chairman Shiflet inquired if the wood fence would be considered a safety issue. Clayton Comstock commented that the original intent of the request to remove the wood fence was more related to the visibility of the business' signs and building façade than a traffic safety issue. Caroline Waggoner responded that the placement is not optimal. She has not heard of any resident safety complaints at that corner. It would be better to be moved, but the safety issue is not really a concern. Based upon the Commission's discussion, Don Bowen discussed withdrawal the requirement to remove the fence from his motion. Caroline Waggoner suggested that they will go to the site to take additional measurements prior to the City Council presentation. August 6,2015 P&Z Minutes Page 6 Mike Benton inquired if we could ask to leave the motion as presented with the recommendation that staff conduct additional research. Don Bowen inquired if he could submit the motion to approve with stipulation that staff take the safety concern under advisement prior to presentation to City Council. Chairman Shiflet advised that a vote would need to occur on the original motion. If there should be additional discussion if the vote is turned down, a separate motion could then be presented based upon this discussion. Gerald Tyner confirmed that according to Roberts Rules of Order a vote must occur on the initial motion that has had a first and a second. MOTION TO APPROVE DID NOT PASS 2-3. THOSE IN OPPOSITION WERE KATHY LUPPY, STEVEN COOPER AND MIKE BENTON. KATHY LUPPY MOVED TO APPROVE SUP 2015-04 INCLUDING THE FIVE (5) AGREED UPON IMPROVEMENTS. MIKE BENTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. D. PLANNING AND DEVELOPMENT D.1 AP 2015-08 Consideration of a request from DHR Engineering, Inc. for an Amended Plat for Morgan Meadows Addition on 1.840 acres at 6816 & 6820 Little Ranch Road. APPROVED Principal Planner, Clayton Husband presented D.1 AP 2015-08 consideration for an Amended Plat for Morgan Meadows Addition on 1.840 acres at 6816 & 6820 Little Ranch Road. This lot was divided into two (2) lots about forty (40) years ago, in 1966. This request would make it one (1) lot again. This is an administratively complete plat. Applicant, Ebrima Njie, 320 Decker Drive, Irving TX presented the case. One lot at this property already has water and sewer service. This Amended Plat is the last piece of the puzzle in order to proceed with development on this property. STEVEN COOPER MOVED TO APPROVE AP 2015-08. MIKE BENTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. D.2 FP 2015-04 Consideration of a request from J&J NRH 100 FLP for a Final Plat for The Villas at Smithfield on 13.479 acres in the 8200-8300 block of Odell Street and Northeast Parkway. August 6,2015 P&Z Minutes Page 7 APPROVED Planning Manager, Clayton Comstock presented D.2 FP 2015-04 consideration of a request from J&J NRH 100 FLP for a Final Plat for the Villas at Smithfield on 13.479 acres in the 8200-8300 block of Odell Street and Northeast Parkway. This is a Final Plat of the Preliminary Plat that was approved a few months ago. There will be an open space in the middle. This is a TOD General Mixed Use Concept Plan. There will be forty eight (48) lots that are thirty (30) feet wide. There are forty five (45) lots that are forty feet (40) feet wide. Engineer Associate, Justin Naylor presented two safety issues that were addressed with this development plan. 1. The alley on the southeast corner of the development was located to inside the development to avoid potential visibility issues. 2. On the north side of Odell, the alley entrance is to be one-way to the south and then west to avoid confusion with the commercial traffic from the business located on the corner. Odell Street is currently thirty (30) feet in width. TOD zoning requires thirty eight (38) feet. The applicant will be providing that additional width to the south side of Odell Street, leaving the north side of Odell unchanged. Applicant, Justin Weaver; 2405 Mustang Drive; Grapevine, TX presented. The alley exit to Northeast Parkway was re-routed into the subdivision to avoid traffic visibility problems at Crystal Lane. He has been working closely with Justin, David and Caroline for appropriate signage to direct traffic for this one way alley. Our Country Homes is very excited about this development, which is a completely new product for them. Mike Benton expressed appreciation for addressing the traffic safety issue proactively. Chairman Shiflet expressed appreciation for naming the street Eli Smith Way. Don Bowen inquired if this is within walking distance of TOD. Clayton Comstock responded that it is within one half (1/2) mile of the Smithfield train station. Don Bowen inquired if there is a pedestrian walkway crossing the main street. Clayton Comstock responded that there is no raised pedestrian crossing. Pedestrians would need to cross Davis Blvd at the Main Street signal in order to get to the train station area. MIKE BENTON MOVED TO APPROVE FP 2015-04. DON BOWEN SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. August 6,2015 P&Z Minutes Page 8 ADJOURNMENT Chairman Shiflet adjourned the meeting at 7:56 p.m. Vice Chairman Secretary I 9:11A 114211144A-1 Bill Schopper Don Bowen Recording Secretary 4441111° August 6,2015 P&Z Minutes Page 9