HomeMy WebLinkAboutCC 2015-08-24 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS,
HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820
AUGUST 24, 2015
WORK SESSION
The City Council of the City of North Richland Hills, Texas met in work session on the
24th day of August 2015 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m.
regular Council meeting.
Present: Oscar Trevino Mayor
David Whitson Mayor Pro Tem
Tito Rodriguez Council, Place 1
Rita Wright Oujesky Council, Place 2
Tom Lombard Council, Place 3
Tim Barth Council, Place 4
Tim Welch Council, Place 7
Absent: Scott Turnage Council, Place 6
Staff Members: Mark Hindman City Manager
Paulette Hartman Assistant City Manager
Karen Bostic Assistant City Manager
Mike Curtis Managing Director
Vickie Loftice Managing Director
Jimmy Perdue Director of Public Safety
George Staples City Attorney
Stan Tinney Fire Chief
Craig Hulse Director of Economic Development
Kent Austin Director of Finance
Mark Mills Director of Budget
Monica Solko Assistant City Secretary
Kyle McAfee Assistant Fire Chief
Mary Peters Public Information Officer
Kristin James Assistant to the City Manager
Caroline Waggoner City Engineer
Clayton Husband Principal Planner
Marrk Collier Management Assistant
Chris Amarante Director of Facilities and Construction
Clayton Comstock Planning Manager
Patrick Hillis Director of Human Resources
Boe Blankenship Public Works Street Superintendent
August 24, 2015
City Council Meeting Minutes
Page 1 of 10
Call to Order
Mayor Trevino called the meeting to order at 5:30 p.m.
1. Discuss items from regular City Council meeting.
There were no questions from Council.
2. Update on Boulevard 26 – Utility Line.
Managing Director Mike Curtis informed Council the Boulevard 26 utility burial project
was included in the TIF No. 1 expansion that was approved in 2008. The estimated
cost of the projects—utility burial project ($2.5M), Boulevard 26/Glenview intersection
project (500K) and Boulevard 26/Rufe Snow (to be partially funded by Richland Hills)—
were included in the 2008 expansion. Based on property values within the TIF, staffs
projection of 2.5M is short by approximately $500,000 for the utility burial project. The
cost estimates for the utility burial project are coming in greater than the available
funding for the project. The total construction estimate is $2,340,050 which is
comprised of $1,590,050 for infrastructure cost; $300,000 for AT&T direct cost; and
$450,000 for ONCOR direct cost. The franchise companies require the city to provide
the limits and they prepare the design for their facilities, which they install and make
connections to individual property owners. Prior to commencement of any work the
franchise companies require the city to enter into an agreement guaranteeing payment
of estimated costs to build their facilities. Other costs include approximately $445,000
in professional services that includes design, surveying and coordination with franchise
utilities. Mr. Curtis informed Council the available funding for construction is 1.58M.
Mr. Curtis provided Council with the following options:
(1) Phase the project; or
(2) Reduce the limits of the project—put in what the city can afford and as funding
becomes available complete the project; or
(3) Reevaluate the project priorities.
Mr. Curtis emphasized that the objective of the city for South Boulevard 26 would
remain unchanged should Council direct staff to reevaluate the priorities of the projects.
He further commented that when the projects were identified in 2008, the North Tarrant
Express project had not started and City Hall was not proposed to be located at South
Boulevard 26. The city's focus has always been how to enhance Boulevard 26. Mr.
Curtis reviewed a possible option for Council's consideration to bury utilities from
Glenview to Parchman.
In response to Mayor Trevino's question, Mr. Curtis clarified there is an intersection
improvement for Boulevard 26/Glenview and the pre-construction meeting is being
scheduled for this project. The award of bid for this project was approved by City
Council on April 27, 2015.
August 24, 2015
City Council Meeting Minutes
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Council discussed the options outlined by staff and the prior commitment of the city to
North Richland Hills Baptist Church ("the church") for improvements on Glenview. Mr.
Curtis shared with Council the city could take a hybrid approach and bury the utilities in
front of the church and collaborate with Tarrant County to construct an asphalt street on
Glenview. He informed Council there would be sufficient funding to construct the
asphalt street and bury some of the utilities. Council discussed the possibility of
reprioritizing projects identified in the TIF No. 1 expansion. Council directed staff to
meet with the church to discuss and get their input on the following options: (1) bury
utilities on the block they are located on; (2) reconstruction on Boulevard 26; or (3)
reconstruction of Glenview (concrete or asphalt).
EXECUTIVE SESSION
Mayor Trevino announced at 5:52 p.m. that the Council would adjourn into Executive
Session as authorized by Chapter 551, Texas Government Code, specifically Section
551.072: Deliberate the purchase, exchange, lease or value of real property - 1) SE
Corner of Rufe Snow & Loop 820, 2) NW Corner of Davis Boulevard & Main Street and
3) 4131 Rufe Snow, NW Corner of Rufe Snow and Glenview; and Section 551.071:
Consultation with city attorney to seek advice about contemplated or threatened
litigation or a settlement.
Executive Session began at 5:52 p.m. and concluded at 6:17 p.m.
Mayor Trevino announced at 6:18 p.m. that Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
A. CALL TO ORDER
Mayor Trevino called the meeting to order August 24, 2015 at 7:00 p.m.
ROLL CALL
Present: Oscar Trevino Mayor
David Whitson Mayor Pro Tern
Tito Rodriguez Council, Place 1
Tom Lombard Council, Place 3
Tim Barth Council, Place 4
Tim Welch Council, Place 7
Absent: Rita Wright Oujesky Council, Place 2
Scott Turnage Council, Place 6
August 24, 2015
City Council Meeting Minutes
Page 3 of 10
Staff Members: Mark Hindman City Manager
Paulette Hartman Assistant City Manager
Karen Bostic Assistant City Manager
George Staples City Attorney
Monica Solko Assistant City Secretary
A.1 INVOCATION
Council member Barth gave the invocation.
A.2 PLEDGE
Council member Barth led the pledge of allegiance to the United States and Texas
flags.
A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S)
A.3.1 ACHIEVEMENT OF EXCELLENCE IN PROCUREMENT AWARD
Director of Finance Kent Austin recognized and presented the purchasing department
with the excellence in procurement award.
A.4 CITIZENS PRESENTATION
A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA
No items were removed from the consent agenda.
B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
B.1 APPROVE MINUTES OF THE AUGUST 10, 2015 REGULAR CITY COUNCIL
MEETING.
B.2 AUTHORIZE AWARD FOR BUILDING ENVELOPE AND ROOF REPAIRS AT
7200A DICK FISHER, PUBLIC WORKS SERVICE CENTER, TO TRI-LAM
ROOFING AND WATERPROOFING IN THE AMOUNT OF $146,350.00.
B.3 AP 2015-08 CONSIDERATION OF A REQUEST FROM DHR ENGINEERING,
INC. FOR AN AMENDED PLAT FOR MORGAN MEADOWS ADDITION ON
1.840 ACRES AT 6816 & 6820 LITTLE RANCH ROAD.
B.4 AWARD SCP15-022 FOR GENERAL CONTRACTOR SERVICES TO DOUBLE
D CONTRACTING AS THE PRIMARY CONTRACTOR, AND MART, INC.
GENERAL CONTRACTORS AS THE ALTERNATE CONTRACTOR.
August 24, 2015
City Council Meeting Minutes
Page 4 of 10
COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCIL MEMBER
RODRIGUEZ SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5-0.
C. PUBLIC HEARINGS
C.1 SUP 2015-04, ORDINANCE 3370, PUBLIC HEARING AND CONSIDERATION
OF A REQUEST FROM ISSAM BOU-HAMDAN FOR A SPECIAL USE PERMIT
FOR A LAUNDROMAT AT HARWOOD PLAZA SHOPPING CENTER
LOCATED AT 8409 BOULEVARD 26.
APPROVED
Mayor Trevino opened the public hearing and called on Principal Planner Clayton
Husband to present the item.
Principal Planner Clayton Husband presented item for Council. The purpose of the
request is to consider a Special Use Permit (SUP) for a self-service laundry located in
the Harwood Plaza Shopping Center (southwest corner of Boulevard 26 and Emerald
Hills Way). The proposed laundromat would occupy 4,800-square foot lease space.
The proposed use includes 58 washers and 28 dryers that will be operated by cards
rather than coins. The applicant proposes services and amenities that will include
wash-and-fold service, Wi-Fi internet access, vending machines, and laundry carts.
The facility will be staffed by three employees, open seven days a weeks and operate
from 7:00 a.m. — 9:00 p.m. The applicant and property owner have agreed to the
following site improvements:
a) Building lighting. All wallpack lights on the rear of both buildings will be replaced
with conforming fixtures. Additional fixtures will be installed to increase the safety
of the rear alley. The use of LED or neon strip lighting is prohibited on all parts of
the building.
b) Dumpster enclosure. An opaque metal gate/screen will be installed on the two
dumpster enclosures on the site. Gates will remain closed during non-pickup
times. This applies to both dumpster areas on the property.
c) Color of conduit. The conduit on the exterior of both buildings will be painted to
blend in with the wall material of the buildings.
d) Awnings. All the awnings on both buildings will be replaced. Details on the color
and material for the replacement awnings will be provided.
e) Signs. The two leasing signs near the intersection of Boulevard 26 and Emerald
Hills Way will be relocated to conform to the sign ordinance standards.
The Development Review Committee (DRC) met and provided the following
recommended site enhancements to bring the property closer to compliance with the
current development standards:
August 24, 2015
City Council Meeting Minutes
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a. Lighting. Replace the convex lenses in all parking lot light fixtures with flat or
concave lenses. Convex lenses reflect the light source out and cause glare past
the limits of the property.
b. Fencing/Screening. A minimum 6-foot masonry screening wall is the standard
requirement between commercial and residential properties. The wood fence
along Emerald Hills Way should also be removed or moved back to the standard
building line of 25 feet.
c. Landscaping along Boulevard 26. Based on 308.63 feet of street frontage along
Boulevard 26, a minimum of 7 trees and 62 shrubs are required within a 15-foot
landscape setback along Boulevard 26. The site plan scales the fire lane parallel
to Boulevard 26 in front of the State Farm office at 31 feet. If this is accurate, 7
feet of pavement can be removed along the parking stalls facing Boulevard 26
and the parking lot can be restriped, allowing for an improved landscape area
along Boulevard 26.
d. Landscaping and sidewalk along Emerald Hills Way. Based on 516.92 feet of
street frontage along Emerald Hills Way, a minimum of 11 trees and 104 shrubs
are required within a 15-foot landscape setback. It is possible for some pavement
to be removed to bring the site closer to compliance with this requirement as well
as the overall requirement for 15% total lot area in landscaping. This also
provides for the required 4-foot sidewalk.
e. Landscaping at storefronts. Consult a Landscape Architect for what ornamental
grasses, shrubs, and/or trees are recommended for the irrigated landscape
planters at many of the storefronts.
The Planning and Zoning Commission, at their August 6, 2015 meeting, recommended
approval subject to the five site improvements agreed to by the applicant/owner with a
vote of 5-0. Staff recommends approval of Ordinance No. 3370, subject to the
conditions noted for site improvements on Page 11 of Exhibit A as well as the
"Operations & Security" conditions on Page 6.
Applicant Issam Bou-Hamdan presented request and was available to answer questions
from Council.
Mayor Trevino called for anyone wishing to speak for or against the request to come
forward. There being no one wishing to speak, Mayor Trevino closed the public
hearing.
COUNCIL MEMBER LOMBARD MOVED TO ORDINANCE NO. 3370 SUBJECT TO THE CONDITIONS
NOTED FOR SIGN IMPROVEMENTS ON PAGE 11 OF THE EXHIBIT AS WELL AS THE "OPERATIONS
AND SECURITY" CONDITIONS ON PAGE 6; THE FIVE STIPULATIONS PRESENTED BY STAFF; AND
RELOCATION OF THE FENCE FROM EMERALD HILLS WAY TO THE BUILDING LINE. COUNCIL
MEMBER WELCH SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5-0.
August 24, 2015
City Council Meeting Minutes
Page 6 of 10
C.2 CONDUCT A PUBLIC HEARING ON THE 2015/2016 PROPOSED BUDGET
AND THE 2014/2015 REVISED BUDGET.
PUBLIC HEARING CONDUCTED
Mayor Trevino opened the public hearing and called on Director of Budget and
Research Mark Mills to present the item.
Director of Budget and Research Mark Mills presented item for Council. The item before
Council this evening is to conduct a public hearing to receive comments on the
2015/2016 proposed budget and 2014/2015 revised budget. Mr. Mills informed Council
that no action is required at this hearing. The notice of public hearing was published in
the Fort Worth Star Telegram in accordance with state law and City Charter.
The 2014/2015 revised annual operating budget and 2015/2016 proposed operating
budget for all funds are as follows:
2014/2015 2015/2016
Fund Revised Proposed
General Fund $43,545,550 $43,304,434
Debt Service Fund 11,095,008 12,261,458
Tax Increment Financing Fund 3,190,418 3,050,721
Park & Rec Facilities Development Fund 8,176,372 8,379,961
Crime Control District Fund 4,887,881 5,020,512
Promotional Fund 216,400 226,302
Donations Fund 276,360 275,581
Special Investigations Fund 326,142 129,500
Drainage Utility Fund 1,405,210 678,789
Gas Development Fund 20,000 0
Traffic Safety Fund 1,029,582 933,309
Utility Fund 30,616,288 31,067,824
Aquatic Park Fund 5,011,788 4,667,197
Golf Course Fund 2,395,337 2,434,082
Facilities/Construction Mgmt. Fund (1) 3,020,607 3,080,996
Fleet Services Fund(1) 4,167,198 3,902,219
Information Services Fund (1) 4,445,690 3,229,743
Self Insurance Fund (1) 11,413,954 11,639,573
The Proposed Capital Improvements Budget totals $8,765,371. The breakdown
between project categories is as follows:
Category 2015/2016
Proposed
Street & Sidewalk Capital Projects $1,632,821
Drainage Capital Projects 95,000
August 24, 2015
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Utility Capital Projects 1,625,000
Parks & Recreation Capital Projects 1,117,000
Aquatic Park Capital Projects 2,700,000
Facility Capital Projects 165,000
Major Capital Equipment Projects 1,079,500
Other Capital Projects 351,050
Mayor Trevino called for anyone wishing to speak for or against the request to come
forward. There being no one wishing to speak, Mayor Trevino closed the public
hearing.
D. PLANNING AND DEVELOPMENT
D.1 FP 2015-04 CONSIDERATION OF A REQUEST FROM J & J NRH 100 FLP
FOR A FINAL PLAT FOR THE VILLAS AT SMITHFIELD ON 13.479 ACRES IN
THE 8200-8300 BLOCK OF ODELL STREET AND NORTHEAST PARKWAY
AND ASSOCIATED DEVELOPER AGREEMENT FOR MUNICIPAL
INFRASTRUCTURE COSTS.
APPROVED
Planning Manager Clayton Comstock presented item for Council. The purpose of the
request is to consider the final plat for Villas at Smithfield, a 13.479-acre single family
residential subdivision that is located at Davis Boulevard between Odell Street and
Northeast Parkway. The subdivision will have 93 residential lots and nine open space
lots. The Planning and Zoning Commission, at their August 6, 2015 meeting,
recommended approval with a vote 5-0. Staff is recommending approval of FP 2015-04
and the associated developer agreement for municipal infrastructure costs. Mr.
Comstock informed Council the applicant would be responsible for 25% of the costs
associated with the traffic signal at Northeast Parkway and Davis Boulevard. The
agreement has a provision for reimbursement to the applicant should the city receive
grant funding for possible development on the west side of Davis Boulevard.
Applicant representative Jason Weaver, 2505 Mustang Drive, Grapevine, Texas
presented request. The builder for the development is Our Country Homes. The
development will have zero lot line custom patio homes and townhomes that will have
three to six units. The units will have two-car garages and the single family detached
units will have driveways. The town home units will accommodate parallel parking
spaces in the alley.
COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE FP 2015-04. COUNCIL MEMBER WELCH
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5-0.
August 24, 2015
City Council Meeting Minutes
Page 8 of 10
E. PUBLIC WORKS
There were no items for this category.
F. GENERAL ITEMS
F.1 RATIFY CHANGE ORDER #1 TO EXCEL 4 CONSTRUCTION L.L.C. FOR
SANITARY SEWER REHABILITATION (PHASE II) IN THE AMOUNT OF
$58,641.67.
APPROVED
Managing Director Mike Curtis presented item for Council and was available to answer
questions.
Council had no questions for staff.
COUNCIL MEMBER WELCH MOVED TO RATIFY CHANGE ORDER #1 TO EXCEL CONSTRUCTION
L.L.C. IN THE AMOUNT OF$58,641.67. COUNCIL MEMBER WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 5-0.
G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY
ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK
SESSION AGENDA
Mayor Trevino announced that Council member Welch has a conflict of interest with
item G.1 and would be abstaining from discussion and voting on the item due to being
the engineer on record for the project.
Council member Welch completed and filed an affidavit of disqualification with the City
Secretary.
Director of Economic Development Craig Hulse presented item to Council. The
purpose of the request is to authorize the city manager to execute an agreement of
purchase and sale of property with Three S&W, LLC. The property, 12.997 acres, is
located in John M Crockett Survey Abstract: 273 (near the corner of Davis Boulevard
and Main Street). In August 2015, the City issued a request for proposals to identify a
developer who would agree to develop the property in the most beneficial manner after
meeting the city's minimum requirements.
Council had no questions for staff.
COUNCIL MEMBER BARTH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN
AGREEMENT OF SALE TO THREE S&W, LLC FOR 12.997 ACRES OF CITY PROPERTY AT JOHN M
CROCKETT SURVEY ABSTRACT: 273. MAYOR PRO TEM WHITSON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 4-0-1,WITH COUNCIL MEMBER WELCH ABSTAINING.
August 24, 2015
City Council Meeting Minutes
Page 9 of 10
H. INFORMATION AND REPORTS
H.1 ANNOUNCEMENTS
Council member Rodriguez made the following announcements.
The new school year has begun and all motorists share the responsibility of making
sure students arrive to school safely. The City of North Richland Hills reminds drivers to
stop for school buses that are loading and unloading, put down your cell phones in
school zones and obey the crossing guards. Remind your children to use designated
cross walks and do not block cross walks when dropping students off or picking them
up.
City Hall and other non-emergency City offices will be closed on Monday, September 7,
in observance of the Labor Day holiday. NRH2O, Iron Horse Golf Course and the NRH
Centre will be open. Garbage and recycling will not be collected on Labor Day. Monday
collections will shift to Tuesday and Tuesday collections will be made on Wednesday.
Join Team NRH at the 2015 Heart Walk. The three-mile walk will be held Saturday,
September 12, starting at 8:30 a.m. at the Will Rogers Memorial Complex in Fort Worth.
Visit heartwalk.org to join the City of North Richland Hills team or to make a donation
online.
Kudos Korner — Camp NRH staff in the Parks and Recreation Department. A mother
sent a note saying how awesome every counselor was again this summer. Her
daughter has attended camp for the last 3 years and thoroughly enjoys it. "The
counselors do a fantastic job with our kids and what a relief to know they are in good
hands."
I. ADJOURNMENT
Mayor Trevino adjourned the meeting at 8:23 Mi.
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August 24, 2015
City Council Meeting Minutes
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