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CC 2015-09-28 Agendas
k4FItH NOKTH KICHL.F,ND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TX 76180 MONDAY, SEPTEMBER 28, 2015 WORK SESSION: 5:30 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss Items from Regular City Council Meeting 2. Review and Update on City Goals, Objectives and Action Items 3. Discuss and Receive Update on New City Hall Construction EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 1) SE Corner of Rufe Snow & Loop 820 and 2) 4131 Rufe Snow Drive, NW Corner Rufe Snow and Glenview. REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER TURNAGE A.2 PLEDGE - COUNCIL MEMBER TURNAGE A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) Monday September 28, 2015 City Council Agenda Page 1 of 3 A.3.1 American Heart Walk 2015 A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the September 14, 2015 regular City Council meeting. B.2 Authorize cancellation of the November 23 and December 28, 2015 City Council meetings. B.3 Authorize the City Manager to execute an amended contract with New Cingular Wireless PCS, LLC for a tower/ground lease at 7440 Oak Park Drive. B.4 Approve the purchase of replacement anit-virus/malware equipment, software and maintenance in the amount of $99,750.00 from Synetra, Inc. B.5 Award Proposal #15-024 for Renovation Work to the Viper Raft Conveyor System at NRH2O to Lone Star Electric in the amount of$84,912. C. PUBLIC HEARINGS D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS E.1 Award a professional services contract with Freese and Nichols, Inc. for the impact fee update (2016) project in the amount of$110,000. F. GENERAL ITEMS F.1 Approve reimbursement Resolution No. 2015-024 for FY 2015/2016 CIP items not to exceed $3.6 million. F.2 Approve Resolution No. 2015-023, Interlocal Agreement with Navarro County for expenses related to the Texas Anti-Gang Center. F.3 Approve the purchase from Synetra for audio visual components for new City Hall in the amount of $297,191.95. F.4 Approve the purchase of furniture for new City Hall in an amount not to exceed $1,900,000. F.5 Approve the purchase of ice machines from Pueblo Hotel Supply for new City Hall in the amount of $59,667.07. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Monday September 28, 2015 City Council Agenda Page 2 of 3 H. INFORMATION AND REPORTS - MAYOR PRO TEM WHITSON H.1 Announcements. I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on September 25, 2015 at 3:00 PM. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday September 28, 2015 City Council Agenda Page 3 of 3 D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Discuss Items from Regular City Council Meeting Presenter: Alicia Richardson, City Secretary Summary: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. General Description: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. Packet Pg.4 D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Review and Update on City Goals, Objectives and Action Items Presenter: Paulette Hartman, Assistant City Manager Summary: The purpose of this items is to update and receive input from the City Council regarding the action items developed by staff to accomplish the objectives establish by the City Council at the strategic planning session held earlier this year. General Description: During the February strategic planning work session, the City Council confirmed the City Goals and set fort objectives under each goal. The Council then assigned the staff with developing the action items necessary to achieve each objective. City staff held a work session retreat in May of this year to develop the action items as well as the tasks required to achieve these action items. The purpose of this discussion is to review the action items proposed by staff and receive input from the City Council. A spreadsheet is attached to this item that lists the Goals along with the objectives under each goal and the action items proposed by staff to accomplish each objective. During the work session Monday staff will briefly review this document with the City Council and seek your input. Work is already in progress on these action items, and staff has also developed detailed tasks required to accomplish each action item. These more detailed tasks are being used as internal work plans for each responsible department. These tasks are above and beyond the routine operational tasks required to provide the department's core service. We look forward to discussing the action items with you during the work session. Periodic updates regarding the overall status of the action items will be provided to the City Council. These updates will be in the format of the attached document. 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E ) "E 0) 70 2 E3 § % -0 @ ° ® @ = ° 0 f ®-= k § ` c 2 t 0 � . ■ a E / » U = _ E E c » @ � . f 3 E o U £ > ° \ ƒ � � § � E cn 0 > ? k 2 3 . c E m E . c E -- @ = S g » 7 » = g ° ® _ » t = m - N a) § k ` 0 \ / § = 2 » R ƒ \ « U E « U E U 3 % q 3 U ± : D r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Discuss and Receive Update on New City Hall Construction Presenter: Jimmy Perdue, Director of Public Safety Summary: Director of Public Safety Jimmy Perdue will provide Council with an update on construction of the new City Hall. General Description: The construction of the new City Hall continues and staff would like to provide the City Council an update on the progress. Packet Pg.29 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 1) SE Corner of Rufe Snow & Loop 820 and 2) 4131 Rufe Snow Drive, NW Corner Rufe Snow and Glenview. Presenter: Craig Hulse, Director of Economic Development Packet Pg.30 r4R NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: American Heart Walk 2015 Presenter: Stan Tinney, Fire Chief Summary: NRH employees, family members and friends joined together to support the American Heart Association by participating in the 2015 Heart Walk. General Description: In 2015, 98 employees, family and friends joined team NRH team to raise awareness of cardiac disease and strokes. Our team goal was to have 80 team members and raise $12,000 in donations. September 12th we had 37 members participate in the heart walk and had 98 team total team members. Even though we are a few hundred dollars short of our fund raising goal ($11,652), the increased awareness about cardiac disease and strokes will benefit our friends, families and community for years to come. As always, our outstanding NRH employees, their families, friends and supporters came together to support this great cause. While the credit for a successful campaign goes to all the members of the team, our team captains once again did an excellent job coordinating our efforts. This year's team captains are: Tina Earle Ricky Bryant Nancy Holcomb Clayton Comstock David Smith Mike Young Cecilia Barham co-chair Congratulations to all the team members for a job well done, and special thanks to our team captains. Recommendation: None Packet Pg.31 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Approve minutes of the September 14, 2015 regular City Council meeting. Presenter: Alicia Richardson, City Secretary Summary: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. General Description: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. Recommendation: Approve minutes of the September 14, 2015 regular City Council meeting. Packet Pg.32 B.t.a MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 SEPTEMBER 14, 2015 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the E 14t" day of September 2015 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor 0 David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 (arrived at 6:09 p.m.) Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 2 LO Tim Welch Council, Place 7 0 N d' Absent: Scott Turnage Council, Place 6 L Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager 8 Mike Curtis Managing Director Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary George Staples City Attorney Monica Solko Assistant City Secretary o Stan Tinney Fire Chief Q Kent Austin Director of Finance a Mark Mills Director of Budget co Dave Pendley Building Official Angel Bellard Director of Utility Building Chris Amarante Director of Facilities and Construction Kyle McAfee Assistant Fire Chief LO Mike Young Assistant Police Chief N Mary Peters Public Information Officer Kristin James Assistant to the City Manager Caroline Waggoner City Engineer Clayton Comstock Planning Manager Clayton Husband Principal Planner a Marrk Collier Management Assistant September 14, 2015 City Council Meeting Minutes Page 1 of 11 Packet Pg. 33 B.t.a Call to Order Mayor Trevino called the meeting to order at 6:00 p.m. 1. Discuss items from regular City Council meeting. There were no questions from Council. E 2. Discuss Canceling/Rescheduling November 23 and December 28 City Council Meetings. City Secretary Alicia Richardson informed Council the second regularly scheduled 0 meetings in November and December are in close proximity to the Thanksgiving and Christmas holidays. Historically, the Council has elected to cancel meetings that fall in close proximity to holidays recognized by the City. Staff is seeking Council's direction to either cancel or reschedule one or both meetings. L Council directed staff to cancel the November 23 and December 28, 2015 City Council o meetings with the understanding that a special meeting can be called to address city N business that is time sensitive. L d Ms. Richardson informed Council an item will be brought forward for official action by E the Council. CL a) co w EXECUTIVE SESSION 8 Mayor Trevino announced at 6:35 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section E 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) SE c Corner of Rufe Snow & Loop 820; (2) 7901 Boulevard 26; (3) 4131 Rufe Snow, NW Q Corner of Rufe Snow and Glenview. Executive Session began at 6:34 p.m. and a concluded at 6:50 p.m. co Mayor Trevino announced at 6:50 p.m. that Council would adjourn to the regular Council meeting. o LO REGULAR COUNCIL MEETING N >_ A. CALL TO ORDER Q Mayor Trevino called the meeting to order September 14, 2015 at 7:05 p.m. ROLL CALL September 14, 2015 City Council Meeting Minutes Page 2 of 11 Packet Pg. 34 B.t.a Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Tim Welch Council, Place 7 E Absent: Scott Turnage Council, Place 6 >_ Staff Members: Mark Hindman City Manager c Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Alicia Richardson City Secretary George Staples City Attorney Monica Solko Assistant City Secretary L LO A.1 INVOCATION N Council member Wright Oujesky gave the invocation. >_ A.2 PLEDGE Q co Council member Wright Oujesky led the pledge of allegiance to the United States and o Texas flags. a A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) E 0 AA CITIZENS PRESENTATION Q CL Q A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA M co No items were removed from the consent agenda. LO 0 B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS 0 APPROVED N B.1 APPROVE MINUTES OF THE AUGUST 24, 2015 REGULAR CITY COUNCIL E MEETING. B.2 APPROVE RESOLUTION NO. 2015-021, AUTHORIZING INVESTMENT a STRATEGY AND INVESTMENT POLICY. B.3 APPROVE THE PURCHASE OF STATIONARY SHELVING UNITS FROM SOUTHWEST SOLUTIONS GROUP IN THE AMOUNT OF $ 261,252.85 FOR NEW CITY HALL September 14, 2015 City Council Meeting Minutes Page 3 of 11 Packet Pg. 35 B.t.a COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. C. PUBLIC HEARINGS C.1 SUP 2014-11, ORDINANCE 3371, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TERRY BROWNING FOR A SPECIAL USE PERMIT FOR THE EXPANSION OF A CONTRACTOR'S OFFICE WITH SHOP ON 1.34 ACRES LOCATED AT 3724 RUFE SNOW DRIVE. 0 APPROVED U Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to present the item. L LO Principal Planner Clayton Husband presented item for Council. The purpose of the o request is to consider revising an existing Special Use Permit (SUP) to accommodate 04 the expansion of Cable Electric. The current SUP was approved in 1999 and the site is L located on 1.34 acres on the east side of Rufe Snow Drive between Glenview Drive and Boulevard 26. If the SUP is approved, the owner will expand the business on adjacent 2 property to the north. Mr. Husband outlined the proposed site improvements: 0 a. The existing warehouse in the southeast corner will be expanded by 1,880 w square feet. This building is proposed to have metal siding on the north and east exterior walls. The north wall faces the interior of the site and the east wall faces the rear of a warehouse building on the adjacent property. These walls are not visible from the street. 0 b. An existing 1,536-square-foot building in the northeast corner will be o renovated for bulk storage. This building is proposed to have exterior walls Q constructed of 100% concrete masonry unit (CMU) block. a c. A new 3,420-square-foot building is proposed in the northwest corner of co the site. This building is proposed to have metal siding on the east exterior wall. This wall faces the interior of the site and the bulk storage building. This wall is not visible from the street. 0 d. A new metal awning will be constructed to provide covered parking for LO nine new spaces. The awning will have a gabled and pitched metal roof to N match the existing covered parking area. The columns at the west end of the awnings that face the street will have a masonry cover. The remaining 0 columns will be constructed of steel. e. A new 6-foot tall masonry screening wall will be constructed adjacent to the property's frontage on Rufe Snow Drive. The wall is proposed to be a built of painted split-face CMU block. It will also include sliding vehicle gates constructed of wrought iron. The use of CMU block on street-facing walls of structures is limited to 30% of the wall area by the zoning ordinance, so a screening wall constructed of CMU block would depart September 14, 2015 City Council Meeting Minutes Page 4 of 11 Packet Pg. 36 B.t.a from the intent of the standards. As such, staff recommends that the original wall design proposed by the applicant be constructed, which is a concrete panel wall with a cobblestone pattern. f. The site will be landscaped in accordance with current standards. A 4-foot wide sidewalk will be installed along Rufe Snow Drive. g. The improvements to the site require that the refuse container screening be updated to current standards. However, the applicant is requesting that this requirement be waived due to the addition of the new masonry screening wall. The applicant requests that the masonry wall serve as the screening for the refuse containers, but the location of the containers is at the end of the driving aisle and could be visible through the wrought iron gate. As such, staff recommends that the standard container screening be 0 constructed. U Mr. Husband also outlined the proposed conditions of approval for the SUP application. CU a. Use and Development. The use and development of the property must comply with the site plan, landscape plan, and building elevations. LO b. Building materials. Facade walls may exceed the maximum 15% limitation o for metal on the east wall of the new building and the north and east walls of the addition to the existing building. L c. Refuse container enclosure. The refuse container enclosure must comply with the standards of Section 118-874 of the Zoning Ordinance. d. Masonry screening wall. The masonry screening wall adjacent to Rufe 4) Snow Drive must be six feet in height and constructed of concrete panels 8 with a cobblestone pattern. The Planning and Zoning Commission, at their August 20, 2015 meeting, recommended approval with a vote of 4-0 subject to the SUP conditions a & b, or "use and development" and "building materials" conditions of the staff report and recommending 0 a CMU block screening wall along Rufe Snow Drive. Staff recommends approval of Q Ordinance No. 3371, subject to recommendations of the Planning and Zoning a Commission. co W Applicant representative Terry Browning, 3724 Rufe Snow Drive, presented request to Council. LO 0 Council had no questions for the applicant. N Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. 2 Q COUNCIL MEMBER RODRIGUEZ MOVED TO ORDINANCE NO. 3371, SUBJECT TO THE SUP CONDITIONS A & B, OR "USE AND DEVELOPMENT" AND "BUILDING MATERIALS" CONDITIONS OF THE STAFF REPORT AND RECOMMENDING A CMU BLOCK SCREENING WALL ALONG RUFE SNOW DRIVE. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. September 14, 2015 City Council Meeting Minutes Page 5 of 11 Packet Pg. 37 B.t.a MOTION TO APPROVE CARRIED 6-0. C.2 ZC 2015-18, ORDINANCE NO. 3374, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS FOR MINOR TEXT REVISIONS TO PLANNED DEVELOPMENT #74 ON 9.04 ACRES LOCATED AT 7901 BOULEVARD 26 (FORMER HOME DEPOT EXPO). APPROVED E Mayor Trevino opened the public hearing and called on Planning Manager Clayton c Comstock to present the item. Planning Manager Clayton Comstock presented item for Council. The purpose of the request is to clarify language in the conditions that inadvertently affect the future use of the building by other tenants. The proposed amendments include: a. Indoor Shooting Range Required. The language will be adjusted to state that 40 LO ep rcent of the building area must be initially reconstructed and developed as an N indoor shooting range. The existing language requires that 45 percent of the building area be dedicated to an indoor shooting range, which restricts the 0 potential use of the building by a future tenant. E 0 CL b. Other Permitted Uses. The following sentence will be deleted from the y conditions: "Once a certificate of occupancy for an indoor shooting range has 8 been established, it shall always be required for new uses to be permitted." This language would unintentionally restrict the ability of other tenants to occupy the remainder of the building should the indoor shooting range be replaced by E another tenant in the future. 0 L Q The Planning and Zoning Commission at their September 3, 2015 meeting a recommended approval as presented this evening with a vote of 5-0. Staff ; co recommends approval of Ordinance No. 3374. In response to Mayor Trevino's question, Mr. Comstock confirmed the purpose for the text revision is to assist entity with obtaining a loan. o LO Mayor Trevino called for anyone wishing to speak for or against the request to come N forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. E MAYOR PRO TEM WHITSON MOVED TO ORDINANCE NO. 3374. COUNCIL MEMBER LOMBARD Q SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. September 14, 2015 City Council Meeting Minutes Page 6 of 11 Packet Pg.38 B.t.a D. PLANNING AND DEVELOPMENT D.1 AP 2015-09 CONSIDERATION OF A REQUEST FROM CAMBRIDGE NRH DEVELOPMENT LLC FOR AN AMENDED PLAT OF CAMBRIDGE PLACE ON 1.4269 ACRES IN THE 6800 BLOCK OF IRON HORSE BOULEVARD. APPROVED Mayor Trevino announced that Council member Welch completed and filed an affidavit of disqualification with the City Secretary stating the nature of the interest as being the engineer of record for the project. Council member Welch left the dais at 7:20 p.m. _ Planning Manager Clayton Comstock presented item for Council. The purpose of the 0 request is to move a common lot line between a residential and open space lot that will provide for alignment of a 10-foot wide pedestrian access easement on the open space 0 lot. The Amended Plat will also provide for an 8-foot wide pedestrian access easement to the open space lot that will cover an existing sidewalk on the lot. The property is located on the north side of Iron Horse Boulevard and west of Richmond Drive. The LO Planning and Zoning Commission at their September 3, 2015 meeting recommended o approval with a vote of 4-0. Staff recommends approval of AP 2015-09. L COUNCIL MEMBER LOMBARD MOVED TO APPROVE AP 2015-09. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. d CL MOTION TO APPROVE CARRIED 5-0-1, COUNCIL MEMBER WELCH ABSTAINING. N w 8 Council member Welch returned to the meeting at 7:23 p.m. E. PUBLIC WORKS 0 E.1 AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL o SERVICES AGREEMENT WITH HALFF ASSOCIATES FOR THE CALLOWAY Q BRANCH CHANNEL REPAIR PROJECT (DR1503) IN AN AMOUNT NOT TO EXCEED $68,480 AND TO APPROVE THE ASSOCIATED BUDGET co REVISION. APPROVED 0 City Engineer Caroline Waggoner presented item for Council. The Calloway Branch is LO one of the city's major tributaries and this spring staff was made aware of bank stability N issues along an earthen section of Calloway Branch in the Graham Ranch subdivision. The purpose of the request is to approve a professional services agreement for E engineering services for repairs associated with the Calloway Branch Channel. Council had no questions for staff. a COUNCIL MEMBER WELCH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HALFF ASSOCIATES FOR THE CALLOWAY BRANCH CHANNEL REPAIR PROJECT (DR 1503) IN AN AMOUNT NOT TO EXCEED $68,480 AND TO September 14, 2015 City Council Meeting Minutes Page 7 of 11 Packet Pg.39 B.t.a APPROVE THE ASSOCIATED BUDGET REVISION. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F. GENERAL ITEMS F.1 CONSIDER ORDINANCE NO. 3372, ADOPTING THE 2015/2016 PROPOSED BUDGET AND AMENDING THE 2014/2015 REVISED BUDGET. E APPROVED 0 Director of Budget and Research Mark Mills presented item for Council. Council had no questions for staff. COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE NO. 3372, ADOPTING THE LO 2015/2016 PROPOSED BUDGET AND AMENDING THE 2014/2015 REVISED BUDGET. MAYOR PRO TEM WHITSON SECONDED THE MOTION. N MOTION TO APPROVE CARRIED 6-0. L d E d F.2 CONSIDER RATIFYING AN INCREASE IN PROPERTY TAX REVENUES REFLECTED IN THE FISCAL YEAR 2015/2016 ADOPTED BUDGET. c APPROVED Director of Budget and Research Mark Mills presented item for Council. Council had no questions for staff. 0 CL CL COUNCIL MEMBER WRIGHT OUJESKY MOVED TO RATIFY THE INCREASE IN PROPERTY TAX Q REVENUES REFLECTED IN THE FISCAL YEAR 2015/2016 ADOPTED BUDGET. COUNCIL MEMBER 00 WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. a, 0 F.3 CONSIDER ORDINANCE NO. 3373, ADOPTING THE TAX RATE FOR TAX o YEAR 2015. N APPROVED E Director of Budget and Research Mark Mills presented item for Council. Mr. Mills informed Council that in accordance with recommendation of legal counsel, staff is a seeking three separate actions for this item. Council had no questions for staff. September 14, 2015 City Council Meeting Minutes Page 8 of 11 Packet Pg.40 B.t.a COUNCIL MEMBER LOMBARD MOVED THAT THE PROPERTY TAX RATE FOR MAINTENANCE AND OPERATIONS BE SET AT 36.4731 CENTS PER $100 OF VALUATION. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. COUNCIL MEMBER LOMBARD MOVED THAT THE PROPERTY TAX RATE FOR INTEREST AND SINKING BE SET AT 24.5269 CENTS PER $100 OF VALUATION. MAYOR PRO TEM WHITSON SECONDED THE MOTION. d d MOTION TO APPROVE CARRIED 6-0. COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE NO. 3373, ADOPTING A V COMBINED 61 CENT TAX RATE FOR TAX YEAR 2015, FISCAL YEAR 2015/2016. MAYOR PRO TEM SECONDED THE MOTION. V L MOTION TO APPROVE CARRIED 6-0. d L F.4 CONSIDER RESOLUTION NO. 2015-022, APPROVING AND RATIFYING THE o 2015 CERTIFIED ROLL. N APPROVED L d Director of Budget and Research Mark Mills presented item for Council. E CL Council had no questions for staff. n w 0 COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE RESOLUTION NO. 2015-022, APPROVING AND RATIFYING THE 2015 CERTIFIED ROLL. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. E d MOTION TO APPROVE CARRIED 6-0. o CL CL F.5 CONSIDER ORDINANCE NO. 3368, AMENDING APPENDIX A OF THE a NORTH RICHLAND HILLS CODE OF ORDINANCES BY AMENDING THE FEE co CHARGED UNDER SECTIONS 78-125, 78-171, 78-183, AND 78-290(A) RELATED TO FIRE HYDRANT METERS, WATER AND WATER METERS. APPROVED o LO Director of Finance Kent Austin presented item for Council. The purpose of the N ordinance is to update fees associated with cut-off charges, activation fees, and after- hours to turn on water. The proposed ordinance will also incorporate fire hydrant E meters in the fee schedule. In response to Mayor Pro Tern Whitson's question, Utility Billing Supervisor Angel a Bellard explained the notification process and outreach of staff before utilities are disconnected for residential accounts. September 14, 2015 City Council Meeting Minutes Page 9 of 11 Packet Pg.41 B.t.a COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE NO. 3368, AMENDING APPENDIX A OF THE CODE OF ORDINANCES TO AMEND MISCELLANEOUS FEES RELATED TO WATER AND WATER METERS. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK SESSION AGENDA E No action necessary as the result of Executive Session. 0 H. INFORMATION AND REPORTS HA ANNOUNCEMENTS � CU Council member Welch made the following announcements. LO The 2015 Doggie Beach Bash will be held at NRH2O Family Water Park from 10:00 N a.m. to 4:00 p.m. on Saturday, September 26. Tickets are $20 each, with two dogs allowed per person. This event benefits the North Richland Hills Animal Adoption & Rescue Center. Please visit the city's website for more details and to purchase your >_ tickets online. Q co A prescription drug collection event will be held Saturday, September 26. The public 8 may dispose of unused prescription drugs in a safe manner by bringing them to the Fire a Administration building between the hours of 10:00 a.m. and 2:00 p.m. If you have questions, please call 817- 427-7000. E 0 Keep NRH Beautiful is seeking volunteers for the annual Trash Bash litter cleanup Q event on Saturday, October 3. Everyone is invited to participate. Volunteers should pre- a register to receive free trash bags, gloves and safety vests. Please call Neighborhood M co Services at 817-427-6651 to sign up and get more details. Kudos Korner — TJ Byington in the Communications Department. An email was received recognizing TJ for going above and beyond to help an elderly resident. TJ contacts the resident multiple times each week to let her know when her trash and o recycling need to be set out. The resident has some memory issues, so TJ's phone `* calls are the only way she is able to accomplish this simple task. "There are not many individuals who would take the time to do this. I believe TJ should be celebrated for the E excellent service she is providing." Q September 14, 2015 City Council Meeting Minutes Page 10 of 11 Packet Pg.42 I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:52 p.m. Oscar Trevino, Mayor E ATTEST: E 0 U Alicia Richardson, City Secretary U L d L LO r 0 N d' r L d E d Q d W d E d 0 L Q Q Q M co tD r r 0 LO 0 N d E t V f� Q September 14, 2015 City Council Meeting Minutes Page 11 of 11 Packet Pg.43 B.2 r4R NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Authorize cancellation of the November 23 and December 28, 2015 City Council meetings. Presenter: Alicia Richardson, City Secretary Summary: The second City Council meetings in November and December are in close proximity to Thanksgiving and Christmas. City Council, at their September 14, 2015 meeting, directed staff to cancel the November 23 and December 28 meetings. General Description: Historically, the City Council meeting schedule has been modified to either cancel or reschedule a meeting that is scheduled close to the Thanksgiving or Christmas holiday. This year both holidays fall on the fourth week of the month. The Planning and Development Department has posted on the City website the 2015 meeting schedule for the Planning and Zoning Commission and City Council to help developers manage their submittals. The calendar omits the November 23 and December 28 City Council meetings. The City Council may certainly choose to reschedule one or both meetings to a different week to accommodate any submittals received by the Planning and Development Department. On September 14, 2015, City Council directed staff to cancel the November 23 and December 28, 2015 meetings with the understanding that a special meeting can be scheduled to handle city business that may arise and is time sensitive. This item is placed on the agenda to formally cancel the November 23 and December 28 City Council meetings. Recommendation: Cancel the November 23 and December 28, 2015 City Council meetings. Packet Pg.44 B.3 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Authorize the City Manager to execute an amended contract with New Cingular Wireless PCS, LLC for a tower/ground lease at 7440 Oak Park Drive. Presenter: Kyle Spooner, Director of Information Services Summary: This is an amendment to an existing tower lease at the City's water tower at 7440 Oak Park Dr. The term of this amendment is five years with the option for five extensions. General Description: City staff has been working with New Cingular Wireless PCS, LLC to amend their current contract. Their original lease agreement was put in place in 1994 and was one of the first agreements of its type for the City. Staff worked with the leasing agent to negotiate an increase in their lease payments. We were successful getting them to increase their lease payment around $700 monthly to $1,900, bringing them up to current levels for this location. The terms of the tower lease agreement are a five year initial term with the option for five, five year extensions. The lease payment will increase 15% upon initiation of each of the extensions. Approval of this lease amendment will bring an estimated $997,924 to the City over 30 years. Recommendation: Authorize the City Manager to execute an amended contract with New Cingular Wireless PCS, LLC for a tower/ground lease at 7440 Oak Park Drive. Packet Pg.45 (Iu9wpu9wV js� asee-1 aamol sseleiiM aeln6ulo m9N : Z89 Iu9ua99a6e 1193 :Iuauauoelld W Ci �a d v a. smur-think August 26, 2015 Mr. Kyle W. Spooner City of North Richland Hills 7301 NE Loop 820 North Richland Hills, TX 76180 Re: NTX 3470 Oak Park Dr. /FA# 10003479 First Amendment to Tower/Ground Lease Agreement Docs for Partial Execution Dear Mr. Spooner: Enclosed please find three (3) original First Amendment to Tower/Ground Lease Agreement and three (3) MOA's for the above site. Please have all copies of the Lease Agreement and MOA signed and send one copy of the Lease Agreement and all copies of the MOA to the following address: Smartlink, LLC ATTN: Courtney Ruhff 430 Lake Ruth Dr. Longwood, FL 32750 A return label has been provided for your convenience. Thank you for your assistance. If you have any questions or need further information please don't hesitate to contact Jennifer Campogni at(727) 992-6314/ Jennifer.campognigsmartlinkllc.com. Regards, & Courtney Ruhff Project Coordinator 1997 Annapolis Exchange Pkwy e Suite 200 • Annapolis, MD 21401 p:410.263.5465 (LINK) • f:410.263.5470 • 1.888.828.5465 (LINK) www.smartlinklic.com (juawpuawV js� asee-1 aamol ssejaaiM aeln6uio m9N : Z89 1u9ua99a6e 1193 :1u9uau3ePd ti Cq Ci �a d v , Market:Texas (L Cell Site Number: DX4038 Cell Site Name:NTX 3470 Oak Park Dr. Fixed Asset Number: 10003479 FIRST AMENDMENT TO TOWER/GROUND LEASE AGREEMENT THIS FIRST AMENDMENT TO TOWER/GROUND LEASE AGREEMENT ("First Amendment"), dated as of the latter of the signature dates below, is by and between The City of North Richland Hills, a municipal corporation, having a mailing address of 7301 NE Loop 820, North Richland Hills, Texas 76180 ("Lessor") and New Cingular Wireless PCS, LLC, a Delaware limited liability company, as successor an interest to Dallas SMSA, Limited Partnership, a Delaware Limited Partnership, having a mailing address of 575 Morosgo Drive NE, Atlanta, GA 30324 ("Lessee"). WHEREAS, Lessor and Lessee entered into a Tower/Ground Lease Agreement dated January 12, 1994, whereby Lessor leased to Lessee certain Premises, therein described, that are a portion of the Property located at 7440 Oak Park Drive, North Richland Hills, Texas 76180 ("Agreement"); and WHEREAS, Lessor and Lessee desire to extend the terms of the Agreement and WHEREAS, Lessor and Lessee desire to amend the Agreement to modify the notice section thereof; and WHEREAS, Lessor and Lessee desire to amend the Agreement to permit Lessee to add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services; and WHEREAS, Lessor and Lessee, in their mutual interest, wish to amend the Agreement as set forth below accordingly. NOW THEREFORE, in consideration of the foregoing and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Lessee agree as follows: 1. Rent,Term and Extension Term Rent increases The Term of the Agreement shall be amended to provide that the Agreement has a new initial term of five (5) years ("New Initial Tern"), commencing on October 1,2015. The Term will be automatically renewed for up to five (5) additional five (5) years terms (each an "Extension Term") upon the same terms and conditions of the Agreement, as amended herein, without further action by Lessee unless Lessee notifies Lessor in writing of Lessee intention not to renew the Agreement at least sixty (60) days prior to the expiration of the then current Extension Term. Hereafter, the defined tern "Term" shall include the New Initial Term and any applicable Extension Term. Lessor agrees and acknowledges that 1 (juawpuawV js� asee-1 aamol ssejaaiM aeln6uio m9N : Z890 1u9ua99a6e 1193 :1u9uau3ePd 00 Cq Ci �a d except that as such permitted use or other rights may be amended herein, Lessee may a continue to use and exercise its rights under the Agreement as permitted prior to the New Initial Term. Rent for the New Initial Term beginning October 1, 2015 shall be One Thousand Nine Hundred ($1,900.00)per month.Rent shall increase by fifteen percent (15%) at the beginning of each Extension Term. Should Lessor decide to abandon, relocate or demolish the structure on which the communication facility is located, Lessor will provide Lessee six (6) months' notice of such decision and Lessee shall have the option to terminate this Agreement or to move, at its own expense, the communication facility to any structure which Lessor erects to replace such structure. The notice to Lessee shall include information as to the location, if any, of any such new structure. If Lessee fails to exercise such option within three months of such notice, this Agreement shall automatically terminate and Lessee shall have only those rights to remove its equipment from the structure as provided for upon expiration of this Agreement. 2. Notices. Section 17 of the Agreement is hereby deleted in its entirety and replaced with the following: NOTICES. All notices, requests, and demands hereunder will be given by first class certified or registered mail, return receipt requested,or by a nationally recognized overnight courier, postage prepaid, to be effective when properly sent and received, refused or returned undelivered. Notices will be addressed to the parties as follows. If to Lessee: New Cingular Wireless PCS,LLC By: AT&T Mobility Corporation, Attn:Network Real Estate Administration Re: Cell Site#:DX4038, Cell Site Name:NTX 3470 Oak Park Dr (TX), FA No: 10003479 575 Morosgo Drive NE Atlanta, GA 30324 With the required copy of legal notice sent to Lessee at the address above, a copy to the Legal Department: New Cingular Wireless PCS, LLC Attn: Legal Department-Network Re: Cell Site#:DX4038, Cell Site Name:NTX 3470 Oak Park Dr (TX) FA No: 10003479 208 S. Akard Street Dallas, TX 75020 A copy sent to the Legal Department is an administrative step which alone does not constitute legal notice. If to Landlord: The City of North Richland hills 7301 NE Loop 820 North Richland Hills, Texas 76180 2 (juawpuewV js� asee-1 aamol ssejaaiM aeln6uio m9N : Z890 1u9ua99a6e 1193 :1u9uau3e1jV Cq 0' Ci �a d Either party hereto may change the place for the giving of notice to it by thirty (30) days prior a written notice to the other as provided herein. 3. Emergency 911 Service. In the future, without the payment of additional rent and at a location mutually acceptable to Lessor and Lessee, Lessor agrees that Lessee may add, modify and/or replace equipment in order to be in compliance with any current or future federal, state or local mandated application, including but not limited to emergency 911 communication services. 4. Memorandum of Lease. Either party will, at any time upon fifteen (15) days prior written notice from the other, execute, acknowledge and deliver to the other a recordable Memorandum of Lease substantially in the form of the Attachment 1. Either party may record this memorandum at any time, in its absolute discretion. 5. Other Terms and Conditions Remain. In the event of any inconsistencies between the Agreement and this First Amendment, the tenns of this First Amendment shall control. Except as expressly set forth in this First Amendment, the Agreement otherwise is unmodified and remains in full force and effect. Each reference in the Agreement to itself shall be deemed also to refer to this First Amendment. 6. Capitalized Terms. All capitalized terms used but not defined herein shall have the same meanings as defined in the Agreement. [SIGNATURES APPEAR ON FOLLOWING PAGE] 3 (juawpuawV js� asee-1 aamol ssejaaiM aeln6uio m9N : Z89 1u9ua99a6e 1193 :tuauauoettd o Cq ci �a d v , a IN WITNESS WHEREOF, the parties have caused their properly authorized representatives to execute and seal this First Amendment on the dates set forth below. "LESSOR" THE CITY OF NORTH RICHLAND HILLS a municipal corporation By: Name: Mark Hindman Title: City Manager Date: "LESSEE" New Cingular Wireless PCS, LLC By: AT Mobility Corporation It a r By: Name: L -Ann Dodson Title: Are anager-RE&C Date: NTX Netw—&FO—Ps 4 (jueuipueuad js� asee-1 aamol ssejaaiM aeln6uio m9N : Z89 1u9ua99a6e 1193 :1u9uau3ejjd r Cq M Oft �a d v , LESSOR ACKNOWLEDGEMENT a STATE OF TEXAS ) ss: COUNTY OF TARRANT ) BE IT REMEMBERED,that on this day of , 2015_before me, the subscriber, a person authorized to take oaths in the State of Texas, personally appeared who, being duly sworn on his/her/their oath, deposed and made proof to my satisfaction that he/she/they is/are the person(s) named in the within instrument; and I, having first made known to him/her/them the contents thereof, he/she/they did acknowledge that he/she/they signed, sealed and delivered the same as his/her/their voluntary act and deed for the purposes therein contained. Notary Public: My Commission Expires: LESSEE ACKNOWLEDGEMENT STATE OF TEXAS ) )ss: COUNTY OF L ) On the Do day of }-, 2015 before me personally appeared 1 and ackno ledged under, oath that he is the of of t 3 i E the named in the attached instrument, and as such was authorized to execute this instrument on behalf of the KATHLEEN MEZA Notary Public: "ey MY cOMMISSION EXPIRES of February 2018 My Commission Expires: 5 (juawpuawV js� asee-1 aamol ssejaaiM aeln6uio m9N : Z89 Iu9ua99a6e 1193 :IuauauoePd N Cq ci �a d v , a ATTACHMENT 1 MEMORANDUM OF AGREEMENT Prepared by: Jennifer Campogm Smartlink LLC 1997 Annapolis Exchange Pkwy, Suite 200 Annapolis,MD 21401 Return to: New Cingular Wireless PCS, LLC 575 Morosgo Drive NE Atlanta, GA 30324-3300 Attn: Network Real Estate Administration Re: Cell Site#DX4038; Cell Site Naive:NTX 3470 Oak Park Dr. (TX) Fixed Asset Number: 10003479 State: Texas County:Tarrant MEMORANDUM OF AGREEMENT This Memorandum of Agreement is entered into on this day of , 2015, by and between The City of North Richland Hills, a municipal corporation, having a mailing address at 7301 NE Loop 820,North Richland Hills, Texas 76180 (hereinafter referred to as "Lessor") and New Cingular Wireless PCS, LLC, a Delaware limited liability company, as successor an interest to Dallas SMSA, Limited Partnership, a Delaware Limited Partnership, having a mailing address of 575 Morosgo Drive NE,Atlanta, GA 30324 (hereinafter referred to as "Lessee"). 1. Lessor and Lessee, or their predecessors in interest, entered into a certain Tower/Ground Lease Agreement on the January 12, 1994, as amended by that certain First Amendment to Tower/Ground Lease Agreement dated 2015 (hereinafter, the "Agreement") for the purpose of installing, operating and maintaining a communications facility and other improvements at Lessor's real property located in the City of North 6 (juawpuawV js� asee-1 aamol sseleiiM aeln6uio m9N : Z89 1u9ua99a6e 1193 :1u9uau3ePd M Cq Ci �a v , Richland Hills, County of Tarrant, commonly known as 7440 Oak Park Drive, North a Richland Hills, Texas 76180. All of the foregoing are set forth in the Agreement. 2. The New Initial Term will be five (5) years ("New Initial Term") commencing on October 1,2015, with five (5) successive five (5)year options to renew. 3. The portion of the land being leased to Lessee (the "Premises") is described in 'Exhibit 1 annexed hereto. 4. This Memorandum of Agreement is not intended to amend or modify, and shall not be deemed or construed as amending or modifying, any of the terms, conditions or provisions of the Agreement, all of which are hereby ratified and affirmed. In the event of a conflict between the provisions of this Memorandum of Agreement and the provisions of the Agreement, the provisions of the Agreement shall control. The Agreement shall be binding upon and inure to the benefit of the parties and their respective heirs, successors, and assigns, subject to the provisions of the Agreement. IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement as of the day and year first above written. LESSOR: LESSEE: The City of North Richland Hills, New Cingular Wireless PCS,LLC a municipal corporation a Delaware limited liability company By: AT&T Mobility Corporation Its: Manager By: By: Name: Name: Title: Title: Date: Date: 7 (ivawpuawV is� asee-1 aamol ssejaaiM aeln6uio m9N : Z89 1u9ua99a6e 1193 :luauauoelld le Cq ci �a d v , a EXHIBIT 1 to MEMORANDUM OF AGREEMENT Premises located in Tarrant County, State of Texas Being a tract .of land situated in the W. D. BARNES SURVEY, City of North Richland Hills, Tarrant County, Texas, said tract being more particularly described as follows: BEGINNING at a point in the West line of the W. 0. Barnes Survey and the East line of the J. Condra Survey, said point being North 0 deg. 47 min. 16 sec. East a distance of 665.40 ft. and West a distance of 2642.87 ft. from the point of intersection of the Nest R.C.W. line of Smithfield- Keller Road and the North R.Q.W. line of Starnes Road; THENCE East a distance of 263.04 ft. to a point for a corner; THENCE North a distance of 125.00 ft. to a point.for a corner; THENCE West a distance of 24.74 ft. to the point of curvature of a circular curve to the right having a central angle of 65 deg. 55 min. 15 sec., a radius of 114.0 ft., and tangent of 71.33 ft.; THENCE along said circular curve a distance of 125.56 ft. to a point for a corner; THENCE North 89 deg. 12 min, 44 sec. West a distance of 135.20 ft. to a Point to a fence line for a corner; THENCE South 0 deg. 47 min. 16 sec. West a distance of 192.0 ft. along said fence line to the Point of Beginning and containing 1.000 acres of land. B.4 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Approve the purchase of replacement anit-virus/malware equipment, software and maintenance in the amount of $99,750.00 from Synetra, I nc. Presenter: Kyle Spooner, Director of Information Services Summary: This purchase provides annual maintenance, new hardware and software for the City's anti-virus, malware and internet protection. The new hardware will be installed at the new City Hall. General Description: The City has utilized anit-virus, malware and internet protection for many years. Staff continues to evaluate the solutions annually for effectiveness. We continue to utilize Mcafee as the desktop anti-virus software and will be using Cisco's Firesource as our server/internet virus and malware protection. This will also block employees from getting to malicious websites. As a Cisco certified value reseller, Synetra participates in the State of Texas Department of Information Resources (DIR) cooperative purchasing program. By participating in the DIR cooperative purchasing program the City meets all State competitive bidding requirements for this purchase. The purchase is for maintenance, updated hardware and software and will be instrumental in bringing the new facility on line, while continuing to provide service to the current city hall. This project is included in the FY 2015 IS budget and the recommended purchase is within budget. Recommendation: Approve the purchase of replacement anit-virus/malware equipment, software and maintenance in the amount of$99,750.00 from Synetra, Inc. Packet Pg.55 B.4.a () SYNal—RA Scar ay ,Communications, Networking Q U O T E Date Quote# Sold To: CITY OF NORTH RICHLAND HILLS Ship To CITY OF NORTH RICHLAND HILLS 09/01/15 AAAQ19808 Kyle Spooner Kyle Spooner Terms Rep 7301 NE LOOP 820 7301 NE LOOP 820 N30 Jeff Ramey NORTH RICHLAND HILLS, TX NORTH RICHLAND HILLS, TX 76180 76180 Phone: 817-427-6230 Exp. Date 10/20/2015 Ln# Qty Part Number Description Unit Price Ext. Price 1 1 AMP7150-BUN Cisco AMP FirePOWER 7150 Chassis $0.00 $0.00 and Subscription Bundel 2 2 AMP7150-K9 Cisco FirePOWER AMP7150 Network $28,797.00 $57,594.00 d Security/Firewall Applaince-4 Port Gigabit Ethernet-4 x RJ-45-8-8 x SFP - Manageable- Rack-mountable 3 2 CON-SNT-AMP7150 Cisco SMARTnet Extended Service- $3,456.00 $6,912.00 Service-8 x 5 Next Business Day- Exchange-Physical Service L Z 4 4 CAB-AC AC Power Cord (North America), C13, $0.00 $0.00 Q NEMA 5-15P, 2.1 m 5 4 FP-PWR-AC-450W- Cisco FirePOWER 450W AC Power $0.00 $0.00 Supply 6 2 SF-FP5.3-K9 Cisco FirePOWER Software v5.3 $0.00 $0.00 d 7 2 AMP7150-CTRL-LIC Cisco FirePOWER 7150 Control License $0.00 $0.00 eo W 8 2 AMP7150-TAM-LIC= Cisco FirePOWER AMP7150 IPS,Apps $0.00 $0.00 and AMP Service Licenses L 9 2 AMP7150-TAM-3Y Cisco FirePOWER 7150 IPS,Apps and $17,622.00 $35,244.00 AMP 3YR Service Subs E 10 1 MES NC Malwarebytes Endpoint Security 3 YR $0.00 $0.00 E SubTotal $99,750.00 Sales Tax $0.00 Shipping $0.00 Q Total $99,750.00 PRICES SUBJECT TO CHANGE-PRICES BASED UPON TOTAL PURCHASE- WE SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OR WITH REGARD TO ANY LICENSED PRODUCTS. WE SHALL NOT BE LIABLE FOR ANY LOSS OF PROFITS, BUSINESS, GOODWILL, DATA, INTERRUPTION OF BUSINESS, NOR FOR INCIDENTIAL OR CONSEQUENTIAL MERCHANTABILITY OR FITNESS OF PURPOSE, DAMAGES RELATED TO THIS AGREEEMENT. MINIMUM 15%RESTOCKING FEE WITH ORIGINAL PACKAGING. 09/01/15 11:46:15 Page 1 Packet Pg. 56 B.5 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Award Proposal #15-024 for Renovation Work to the Viper Raft Conveyor System at NRH2O to Lone Star Electric in the amount of $84,912. Presenter: Frank Perez, NRH2O General Manager Summary: The City Council is being asked to award a contract for renovation work to the Viper Raft Conveyor System at NRH2O to Lone Star Electric. General Description: Funding for the project, in the amount of $84,912, is available from the General Facilities Improvements project account in the Aquatic Park Capital Budget. A portion of the funding ($77,720) is available from the FY2015 budget, along with ($7,192) from the FY2016 budget. The existing raft conveyor, installed in May 2012, is a five part conveyor system with hydraulic motors operated by a Programmable Logic Computer. Operation of the conveyor system has been burdened with frequent shut-downs due to raft tumbles caused by inconsistencies with independently controlled hydraulic motors, combined with a system necessitating too little of a tolerance in loading rafts at the bottom, stripping rafts at the top and maintaining ideal raft inflation. Additionally, occasional leaking of hydraulic fluid into the slide and pool contributed to additional down time for the attraction. After attempting numerous physical and software programming `fixes" to the conveyor system, staff determined that the best course of action includes changing the hydraulic motors to electric motors along with standardizing all mechanical parts and replacing all shaft bearings, thereby reducing the number of independently running components. Competitive Sealed Proposals with published evaluation criteria were requested from vendors qualified to perform the renovation work. Notice of the City's intent to bid was advertised as required by State Statute, and posted on the City's Purchasing Department web page. The City received 2 sealed proposals on August 13th from the following vendors, most likely due to the specialized nature of the project: TSM Houston $147,976 Lone Star Electric $ 84,912 Packet Pg.67 B.5 r4 NO&TH KICHLAND HILLS A selection committee was appointed to evaluate the responses to determine which Competitive Sealed Proposal represented the best value for the City. The committee included staff members from Parks and Recreation and Planning and Development. After evaluation of the proposals based on the published criteria, the committee recommended Lone Star Electric as being the best value to the City. Lone Star Electric personnel have over 25 years of experience with conveyors for all types of materials, most notably with the Miller-Coors Brewery in Fort Worth. Lone Star Electric demonstrated a very well thought out and planned approach and will employ mechanical and electrical engineers with over 20 years of professional experience. Recommendation: Award Proposal #15-024 for Renovation Work to the Viper Raft Conveyor System at NRH2O to Lone Star Electric in the amount of$84,912. Packet Pg.68 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Award a professional services contract with Freese and Nichols, Inc. for the impact fee update (2016) project in the amount of$110,000. Presenter: Mike Curtis, Managing Director Summary: Council is being asked to consider approving a professional services agreement with Freese and Nichols, Inc. to update the city's impact fee program. State law requires the impact fee program to be reviewed and/or updated every five (5) years or as the city's comprehensive land use assumptions change. In this situation the potential development within the TOD areas is much denser than was originally planned. This is prompting the need to update the impact fee program. General Description: The City of North Richland Hills has had a Water and Sewer Impact Fee program since June 1990 in accordance with state law. The Impact Fee Program consists of three (3) key components; the Land Use Assumptions, a Capital Improvement Plan, and the Impact Fee. State law requires the city to update their existing Impact Fee Program if any of the key components change. City staff has determined that there will be a significant change in the current Capital Improvement Plan adopted in the current Impact Fee Program. The change became apparent when Developers began to seriously look to develop in the city's two (2) TOD areas. One Developer presented a preliminary plan which included residential and commercial development. After reviewing the plan it was determined that the city's sewer infrastructure would not meet the demand from the proposed development. Even though the City's Land Use Assumption Plan included the TOD areas, the population projections prepared by the North Central Texas Council of Governments and used in the previous Impact Fee Update (over 5 years ago) were less than what the city's TOD zoning allows. This will result in the city needing to provide larger sewer lines than what currently exist. Staff considers Freese and Nichols, Inc (FNI) to be a very qualified firm to conduct the Impact Fee Update. FNI has conducted the last 2 updates for the city and is very familiar with the city's water and wastewater systems and models. FNI also prepared the City of Fort Worth's models. With the information gained from this knowledge, FNI has been able to immediately relay any implications that Fort Worth model changes will Packet Pg.59 r4 NO&TH KICHLAND HILLS have on our system. FNI has also prepared updates for the TRA models. Because Fort Worth and TRA are the City's wholesale supplier this knowledge has been invaluable. The Public Works Department negotiated a fee for Basic Engineering Services of $110,000. This fee includes updating the key components of the Impact Fee Program which includes attending various public meetings, data collecting, updating the land uses around the TOD areas and projecting water and sewer demands. There is sufficient funding approved in the FY 2015-2016 for project number UT 1601 , which goes into effect October 1, 2015. The professional services agreement that council is being asked to consider would not be executed prior to October 1, 2015. Staff and the consultant plan to begin the project immediately upon execution. Recommendation: Authorize the City Manager to execute a professional services agreement with Freese and Nichols, Inc. in the amount of$110,000 for the Impact Fee Update (2016) Project. Packet Pg.60 F.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Approve reimbursement Resolution No. 2015-024 for FY 2015/2016 CIP items not to exceed $3.6 million. Presenter: Kent Austin, Finance Director Summary: The 2015/2016 Capital Projects Budget includes items to be funded with certificates of obligation. Approving a reimbursement resolution for these items allows the bidding and awarding of contracts before receipt of the bond proceeds. General Description: To reimburse expenditures with the proceeds of future debt, a resolution must be approved authorizing such. The Council approved a similar resolution in September 2014. Four capital projects have been identified for funding in 2015/2016. A late 2015 bond sale is anticipated, with proceeds being delivered in January 2016. The reimbursement resolution prepared for Council approval includes the following projects and equipment: Project Number Amount Project Title WP1503 $2,600,000 NRH2O Slide Tower Replacement FS1601 240,000 Ambulance Replacement Unit 958 FS1602 375,000 Gradall Excavator Replacement Unit 633 FS1604 295,000 Street Sweeper Replacement Unit 6627 50,000 Estimated cost of issuance $3,560,000 Total The reimbursement resolution itself does not authorize the issuance of bonds; it only stipulates that any expenses made before the bond sale may be reimbursed with bond proceeds. Any interim funding required will be appropriated from existing reserves and will be repaid upon receipt of the bond proceeds. A separate agenda item regarding "Notice of Intent" to issue certificates of obligation will be presented to Council during late 2015. The total amount of bonds for these projects will not exceed $3,600,000. Recommendation: Approve reimbursement Resolution No. 2015-024 for FY 2015/2016 CIP items not to exceed $3.6 million. Packet Pg.61 F.1.a RESOLUTION NO. 2015-024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: E M WHEREAS, the City of North Richland Hills, Texas (the "Issuer") intends to issue debt for the acquisition of municipal ambulances and street and excavation equipment 0 and the acquisition and installation of park & recreational equipment (collectively, the 0 "Project") and further intends to make certain capital expenditures with respect to the Project and currently desires and expects to reimburse the capital expenditures with 0 proceeds of such debt; 0 WHEREAS, under Treas. Reg. § 1.150-2 (the "Regulation"), to fund such reimbursement with proceeds of tax-exempt obligations, the Issuer must declare its N expectation to make such reimbursement; and LO 0 N WHEREAS, the Issuer desires to preserve its ability to reimburse the capital LL expenditures with proceeds of tax-exempt obligations. w I* N NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE ISSUER THAT the Issuer reasonably expects to reimburse capital expenditures with o respect to the Project with proceeds of debt hereafter to be incurred by the Issuer, and r_ that this resolution shall constitute a declaration of official intent under the Regulation. ° The maximum principal amount of obligations expected to be issued for the Project is c $376007000. PASSED AND APPROVED this the 28th day of September, 2015. CITY OF NORTH RICHLAND HILLS E By: 2 Oscar Trevino, Mayor o ATTEST: Q Alicia Richardson, City Secretary N O LO APPROVED AS TO FORM AND LEGALITY: 0 N ° Z George A. Staples, City Attorney c 0 APPROVED AS TO CONTENT: Kent Austin, Director of Finance Q Packet Pg.62 F.2 r4R NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Approve Resolution No. 2015-023, Interlocal Agreement with Navarro County for expenses related to the Texas Anti-Gang Center. Presenter: Rick Scott, Assistant Police Chief Summary: The City of North Richland Hills ("City") is the fiduciary for the grant to fund the Texas Anti-Gang Center ("TAG Center"). The TAG Center is structured to reside with the local High Intensity Drug Trafficking Area ("HIDTA") in an adjacent office space in Irving, Texas. To lease this office space under the existing terms, an interlocal agreement is requested between the City and Navarro County, the designated fiduciary for the HIDTA grant. General Description: Pursuant to the recent grant award by the Office of the Governor for the TAG Center, the City, as grant fiduciary, is charged with conducting transactions for the grant on behalf of the HIDTA TAG Center. As such, HIDTA has provisions in their lease to expand into available space next to their offices in Irving, Texas. The rent for the current HIDTA space is paid for by Navarro County, which is the fiduciary for the HIDTA grant. To utilize this existing relationship, the proposed agreement will allow Navarro County to invoice the City for the space utilized by the TAG Center. The TAG Center grant has a specific budget line item to cover the cost of leased space. The City will submit, on a monthly basis, a request for reimbursement to the TAG Center grant for the cost of the leased space. Recommendation: Approve Resolution No. 2015-023. Packet Pg.63 F.2 r4R NORTH KICHLAND HILLS RESOLUTION NO. 2015-023 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS TO ENTER INTO AN AGREEMENT ALLOWING NAVARRO COUNTY TO INVOICE THE CITY FOR THE PROPORTIONATE COST OF THE SPACE USED BY THE NORTH TEXAS ANTI-GANG CENTER; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The City of North Richland Hills is the fiduciary for the grant to fund the North Texas Anti-Gang Center; and, WHEREAS, Efficiency and communication needs dictate that the North Texas Anti- Gang Center locate their offices with the local High Intensity Drug Trafficking Area offices; and, WHEREAS, The local High Intensity Drug Trafficking Area has a provision in their current lease to allow them to occupy vacant space adjoining their offices in Irving, Texas. WHEREAS, The space occupied by the local High Intensity Drug Trafficking Area is leased by Navarro County as the fiduciary for the grant that funds the local High Intensity Drug Trafficking Area; and, WHEREAS, An agreement between the City of North Richland Hills and Navarro County is necessary to allow Navarro County to invoice the City of North Richland Hills for the proportionate cost of the space used by the North Texas Anti-Gang Center; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THAT: SECTION 1. The preambles to this Resolution are hereby adopted in their entirety and incorporated herein as though set forth in full herein. SECTION 2. That City Manager is authorized to sign the agreement between the City of North Richland Hills and Navarro County. SECTION 3. This Resolution shall be effective from and after its passage. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS: PASSED AND APPROVED this the 28th day of September, 2015. Packet Pg.64 F.2 r4R NORTH KICHLAND HILLS CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Director of Public Safety Packet Pg.6.5 INTERLOCAL AGREEMENT BETWEEN THE CITY OF NORTH RICHLAND HILLS AND NAVARRO COUNTY. THE STATE OF TEXAS § c� Q COUNTY OF TARRANT § ~ THIS INTERLOCAL AGREEMENT is made and entered into this day of c U 0 2015, pursuant to The Interlocal Cooperation Act, Texas Government Code Ch. 791, Vernon's Texas Civil Statutes, by and between the CITY OF NORTH Z RICHLAND HILLS, TEXAS (hereinafter "City") and NAVARRO COUNTY (hereinafter E "County"), both being governmental entities of the State of Texas, and each acting by L Q and through its duly authorized officials, and evidences the following purpose, terms, 0 rights, obligations, and responsibilities of the contracting parties: S City has agreed to act as fiduciary for a grant funding the Texas Anti-Gang ti Center (TAG) housed, in the newly leased space adjoining the Texoma High Intensity Drug Trafficking Area (HIDTA). County has agreed to act as fiduciary for a grant on 0 0 L L behalf of the Texoma HIDTA. As fiduciary, County pays all expenses of the Texoma M Z HIDTA. County has leased additional space to house the TAG. City desires County to pay for some joint expenditures (with appropriate concurrence/authorizations), the 0 x monthly lease cost and related expenses, to house the TAG within the local HIDTA. a County will then invoice City for reimbursement for such from City's grant. E a) City agrees to pay, from TAG grant funds, the proportionate cost of lease space 2 a furniture, equipment, utilities and finish out for the TAG located in the Texoma HIDTA. 0 L County agrees to invoice City monthly for the cost of such equipment, utilities and space. E Q Packet Pg.66 F.z.a The term of this Agreement shall be for twelve (12) months, beginning with the L d date of its execution. This Agreement may be renewed annually thereafter by mutual U agreement of the parties. a City, acting through its City Manager, or County, acting through its authorized 0 officers or officials, may terminate this Agreement upon thirty (30) days prior written U 0 L L notice, with the understanding that all obligations being performed under this Z Agreement, except those identified herein, shall cease upon the date specified in such notice. E L The continued participation of the parties is contingent upon the continued a funding of the grants described herein. 0 L d All notices, communications and reports under the Agreement shall be mailed or S co ti delivered to the respective parties as follows: To NORTH RICHLAND HILLS ; 0 U Mark Hindman, City Manager City of North Richland Hills 7301 N.E. Loop 820 z North Richland Hills, Texas 76180 Q To NAVARRO COUNTY c� H.M Davenport, Jr. , County Judge 601 N. 13th Street STE. 6 Corsicana, TX 75110 E L Q V L d S d E V Q Packet Pg.67 This Agreement embodies the complete agreement of the parties hereto L d superseding all oral or written previous and contemporary agreements between the U parties relating to matters in this Agreement. a Executed as of the day and year first identified hereinabove, NORTH RICHLAND 0 HILLS, signing by and through its City Manager, and NAVARRO COUNTY signing by 0 L L and through its officers or officials duly authorized by official action of its governing Z body. E L CITY OF NORTH RICHLAND HILLS, TEXAS Q 0 L d By- Mark Hindman, City Manager ti APPROVED AS TO FORM: 0 U 0 L L By. George Staples, City Attorney z NAVARRO COUNTY Q 0 x c� By: H.M Davenport, Jr., County Judge E L Q V O L d S d E V Q Packet Pg.68 F.3 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Approve the purchase from Synetra for audio visual components for new City Hall in the amount of$297,191.95. Presenter: Jimmy Perdue, Director of Public Safety Summary: This item is for the purchase of the projectors, video cameras, digital messaging, televisions and related component pieces for the new City Hall. General Description: The City Hall project includes upgrading our technology infrastructure to maximize our effectiveness in the delivery of services. The use of audio visual technology is an integral part of this effort and has been integrated throughout the facility. This item is requesting the approval of the purchase of the audio visual components needed for new City Hall. This includes projectors, web based cameras, digital signage and displays. We have worked with our Audio Visual consultants to ensure we take full advantage of the infrastructure. The purchase is being made through Synetra who has provided all the technology to date with the use of the State of Texas Department of Information Resources (DIR) cooperative purchasing program. By participating in the DIR cooperative, the City meets all State competitive bidding requirements. Request authorization for the purchase of audio visual technology from Synetra for the price of $297,191.95. Funding for this purchase is available from project FC1205, the Municipal Court Technology fund, General Fund and Crime Control District fund. Recommendation: Approve the purchase from Synetra for audio visual components for new City Hall in the amount of$297,191.95. Packet Pg.69 F.4 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Approve the purchase of furniture for new City Hall in an amount not to exceed $1,900,000 Presenter: Jimmy Perdue, Director of Public Safety Summary: This item is to authorized the purchase of the furniture package that has been created by our design team for the new City Hall. General Description: Construction of the NRH City Hall is progressing with an expected February 2016 opening. While the purchase and installation of the furniture and equipment throughout the building is a separate component from the building construction, the installation of the furniture and equipment is coordinated to coincide with the completion of the construction. A budget of $1,862,700 was allocated for the purchase and installation of new furniture and equipment including tables, chairs, and desks for all of the public and office spaces. Interior design work associated with selection and procurement of furniture, fixtures and equipment throughout the building is included in our professional services contract with Brinkley Sargent Architects (BSA). Staff has been working with BSA to develop the specifications to procure all of the new furniture and equipment. The Texas Procurement and Support Services (TPASS) has established, as an alternative purchasing method, the use of Texas Multiple Award Schedule (TxMAS) contracts that have been developed from contracts awarded by the federal government or any other governmental entity of any state. TxMAS has contracts in place for the purchase and installation of furniture and equipment. The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any State law that would require the City to solicit competitive bids. We are at a critical stage in the completion of the project and need to get the furniture order submitted to avoid losing weeks in production time due to the upcoming holidays. During the last Council meeting one component of the furniture package was approved in the amount of $261,252.85 leaving a balance of $1,601,447.20 for the remainder of the furniture. We had hoped to have this finalized but despite months of evaluation we are still a few days away from being able to define the exact final purchase price for all items and get them priced through TxMAS. Provided the Council approves this Packet Pg.70 F.4 r4 NO&TH KICHLAND HILLS purchase, staff will be working with the vendor to determine the best value and products for the project to reach our budget numbers. However, in an effort to keep the project on schedule, staff is requesting to award the furniture contract to Wilson Office Interiors for tables, chairs and seating including full service delivery and installation in an amount not to exceed $1,900,000. Funding is available through the City Hall project FC1205 and additional funds identified for the project in the General fund, Crime Control District fund and Facilities fund. Staff recommends awarding the furniture contract to Wilson Interiors for the new City Hall in an amount not to exceed $1,900,000. Recommendation: To authorize the purchase of furniture and equipment for the NRH City Hall from Wilson Office Interiors in an amount not to exceed $1,900,000 Packet Pg.71 F.5 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Approve the purchase of ice machines from Pueblo Hotel Supply for new City Hall in the amount of$59,667.07 Presenter: Jimmy Perdue, Director of Public Safety Summary: This purchase provides ice dispensing machines for new City Hall and the labor necessary for installation. General Description: Working with our design team at Brinkley Sargent, the staff has identified the ice dispensing machines to best fit our needs in the new City Hall. On August 18, 2015, Bid QQ# 15-003 Ice Maker Package solicited bids for the ice machines and installation. Four vendors submitted bids and the lowest bid from Pueblo Hotel Supply met the specifications and general conditions of the bid. This purchase is for $59,667.07 with funding available through the Facilities Fund. Recommendation: Approve the purchase of ice machines from Pueblo Hotel Supply in the amount of $59,667.07. Packet Pg.72 H.1 r4 NO&TH KICHLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: September 28, 2015 Subject: Announcements. Presenter: Mary Peters, Public Information Officer Summary: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. General Description: Announcements - The City of North Richland Hills will observe National Night Out on Tuesday, October 6th. Residents are encouraged to turn on their porch lights and gather with their neighbors to show unity against criminal activity. Visit the city's website or call 817-427- 7000 for more information. The NRH Library will hold its annual book sale October 9th through 12th. There will be something for everyone including adult and children's fiction, non-fiction, audio books, CDs, DVDs, and more. Visit the library's website or call 817-427-6800 for more information. The NRH Road Runner 5K run will take place on Saturday, October 10th. The 5K will begin at Green Valley Park and wind through portions of the John Barfield and Calloway Branch Trails. Visit the city's website to get more information and register online. Kudos Korner - Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Ricky Bryant, Bennie Frazier, Mark Huerta, and Johnny Reyes in the Public Works Department - A resident contacted the city to express thanks for the Public Works employees who worked over night to repair a leaking water main. Their response was within 20 minutes of his call and the work was completed sometime in the early morning hours. The resident said that he greatly appreciated the prompt and efficient service. Recommendation: N/A Packet Pg.73