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Home My WebLink AboutCC 2015-09-14 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 SEPTEMBER 14, 2015 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14th day of September 2015 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 (arrived at 6:09 p.m.) Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Tim Welch Council, Place 7 Absent: Scott Turnage Council, Place 6 Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Jimmy Perdue Director of Public Safety Alicia Richardson City Secretary George Staples City Attorney Monica Solko Assistant City Secretary Stan Tinney Fire Chief Kent Austin Director of Finance Mark Mills Director of Budget Dave Pendley Building Official Angel Bellard Director of Utility Building Chris Amarante Director of Facilities and Construction Kyle McAfee Assistant Fire Chief Mike Young Assistant Police Chief Mary Peters Public Information Officer Kristin James Assistant to the City Manager Caroline Waggoner City Engineer Clayton Comstock Planning Manager Clayton Husband Principal Planner Marrk Collier Management Assistant September 14, 2015 City Council Meeting Minutes Page 1 of 11 Call to Order Mayor Trevino called the meeting to order at 6:00 p.m. 1. Discuss items from regular City Council meeting. There were no questions from Council. 2. Discuss Canceling/Rescheduling November 23 and December 28 City Council Meetings. City Secretary Alicia Richardson informed Council the second regularly scheduled meetings in November and December are in close proximity to the Thanksgiving and Christmas holidays. Historically, the Council has elected to cancel meetings that fall in close proximity to holidays recognized by the City. Staff is seeking Council's direction to either cancel or reschedule one or both meetings. Council directed staff to cancel the November 23 and December 28, 2015 City Council meetings with the understanding that a special meeting can be called to address city business that is time sensitive. Ms. Richardson informed Council an item will be brought forward for official action by the Council. EXECUTIVE SESSION Mayor Trevino announced at 6:35 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) SE Corner of Rufe Snow & Loop 820; (2) 7901 Boulevard 26; (3) 4131 Rufe Snow, NW Corner of Rufe Snow and Glenview. Executive Session began at 6:34 p.m. and concluded at 6:50 p.m. Mayor Trevino announced at 6:50 p.m. that Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order September 14, 2015 at 7:05 p.m. ROLL CALL September 14, 2015 City Council Meeting Minutes Page 2 of 11 Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Torn Lombard Council, Place 3 Tim Barth Council, Place 4 Tim Welch Council, Place 7 Absent: Scott Turnage Council, Place 6 Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Alicia Richardson City Secretary George Staples City Attorney Monica Solko Assistant City Secretary A.1 INVOCATION Council member Wright Oujesky gave the invocation. A.2 PLEDGE Council member Wright Oujesky led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVE MINUTES OF THE AUGUST 24, 2015 REGULAR CITY COUNCIL MEETING. B.2 APPROVE RESOLUTION NO. 2015-021, AUTHORIZING INVESTMENT STRATEGY AND INVESTMENT POLICY. B.3 APPROVE THE PURCHASE OF STATIONARY SHELVING UNITS FROM SOUTHWEST SOLUTIONS GROUP IN THE AMOUNT OF $ 261,252.85 FOR NEW CITY HALL September 14, 2015 City Council Meeting Minutes Page 3 of 11 COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. C. PUBLIC HEARINGS C.1 SUP 2014-11, ORDINANCE 3371, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TERRY BROWNING FOR A SPECIAL USE PERMIT FOR THE EXPANSION OF A CONTRACTOR'S OFFICE WITH SHOP ON 1.34 ACRES LOCATED AT 3724 RUFE SNOW DRIVE. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to present the item. Principal Planner Clayton Husband presented item for Council. The purpose of the request is to consider revising an existing Special Use Permit (SUP) to accommodate the expansion of Cable Electric. The current SUP was approved in 1999 and the site is located on 1.34 acres on the east side of Rufe Snow Drive between Glenview Drive and Boulevard 26. If the SUP is approved, the owner will expand the business on adjacent property to the north. Mr. Husband outlined the proposed site improvements: a. The existing warehouse in the southeast corner will be expanded by 1,880 square feet. This building is proposed to have metal siding on the north and east exterior walls. The north wall faces the interior of the site and the east wall faces the rear of a warehouse building on the adjacent property. These walls are not visible from the street. b. An existing 1,536-square-foot building in the northeast corner will be renovated for bulk storage. This building is proposed to have exterior walls constructed of 100% concrete masonry unit (CMU) block. c. A new 3,420-square-foot building is proposed in the northwest corner of the site. This building is proposed to have metal siding on the east exterior wall. This wall faces the interior of the site and the bulk storage building. This wall is not visible from the street. d. A new metal awning will be constructed to provide covered parking for nine new spaces. The awning will have a gabled and pitched metal roof to match the existing covered parking area. The columns at the west end of the awnings that face the street will have a masonry cover. The remaining columns will be constructed of steel. e. A new 6-foot tall masonry screening wall will be constructed adjacent to the property's frontage on Rufe Snow Drive. The wall is proposed to be built of painted split-face CMU block. It will also include sliding vehicle gates constructed of wrought iron. The use of CMU block on street-facing walls of structures is limited to 30% of the wall area by the zoning ordinance, so a screening wall constructed of CMU block would depart September 14, 2015 City Council Meeting Minutes Page 4 of 11 from the intent of the standards. As such, staff recommends that the original wall design proposed by the applicant be constructed, which is a concrete panel wall with a cobblestone pattern. f. The site will be landscaped in accordance with current standards. A 4-foot wide sidewalk will be installed along Rufe Snow Drive. g. The improvements to the site require that the refuse container screening be updated to current standards. However, the applicant is requesting that this requirement be waived due to the addition of the new masonry screening wall. The applicant requests that the masonry wall serve as the screening for the refuse containers, but the location of the containers is at the end of the driving aisle and could be visible through the wrought iron gate. As such, staff recommends that the standard container screening be constructed. Mr. Husband also outlined the proposed conditions of approval for the SUP application. a. Use and Development. The use and development of the property must comply with the site plan, landscape plan, and building elevations. b. Building materials. Facade walls may exceed the maximum 15% limitation for metal on the east wall of the new building and the north and east walls of the addition to the existing building. c. Refuse container enclosure. The refuse container enclosure must comply with the standards of Section 118-874 of the Zoning Ordinance. d. Masonry screening wall. The masonry screening wall adjacent to Rufe Snow Drive must be six feet in height and constructed of concrete panels with a cobblestone pattern. The Planning and Zoning Commission, at their August 20, 2015 meeting, recommended approval with a vote of 4-0 subject to the SUP conditions a & b, or "use and development" and "building materials" conditions of the staff report and recommending a CMU block screening wall along Rufe Snow Drive. Staff recommends approval of Ordinance No. 3371, subject to recommendations of the Planning and Zoning Commission. Applicant representative Terry Browning, 3724 Rufe Snow Drive, presented request to Council. Council had no questions for the applicant. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCIL MEMBER RODRIGUEZ MOVED TO ORDINANCE NO. 3371, SUBJECT TO THE SUP CONDITIONS A & B, OR "USE AND DEVELOPMENT" AND "BUILDING MATERIALS" CONDITIONS OF THE STAFF REPORT AND RECOMMENDING A CMU BLOCK SCREENING WALL ALONG RUFE SNOW DRIVE. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. September 14, 2015 City Council Meeting Minutes Page 5 of 11 MOTION TO APPROVE CARRIED 6-0. C.2 ZC 2015-18, ORDINANCE NO. 3374, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS FOR MINOR TEXT REVISIONS TO PLANNED DEVELOPMENT #74 ON 9.04 ACRES LOCATED AT 7901 BOULEVARD 26 (FORMER HOME DEPOT EXPO). APPROVED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to present the item. Planning Manager Clayton Comstock presented item for Council. The purpose of the request is to clarify language in the conditions that inadvertently affect the future use of the building by other tenants. The proposed amendments include: a. Indoor Shooting Range Required. The language will be adjusted to state that 40 percent of the building area must be initially reconstructed and developed as an indoor shooting range. The existing language requires that 45 percent of the building area be dedicated to an indoor shooting range, which restricts the potential use of the building by a future tenant. b. Other Permitted Uses. The following sentence will be deleted from the conditions: "Once a certificate of occupancy for an indoor shooting range has been established, it shall always be required for new uses to be permitted." This language would unintentionally restrict the ability of other tenants to occupy the remainder of the building should the indoor shooting range be replaced by another tenant in the future. The Planning and Zoning Commission at their September 3, 2015 meeting recommended approval as presented this evening with a vote of 5-0. Staff recommends approval of Ordinance No. 3374. In response to Mayor Trevino's question, Mr. Comstock confirmed the purpose for the text revision is to assist entity with obtaining a loan. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. MAYOR PRO TEM WHITSON MOVED TO ORDINANCE NO. 3374. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. September 14, 2015 City Council Meeting Minutes Page 6 of 11 D. PLANNING AND DEVELOPMENT D.1 AP 2015-09 CONSIDERATION OF A REQUEST FROM CAMBRIDGE NRH DEVELOPMENT LLC FOR AN AMENDED PLAT OF CAMBRIDGE PLACE ON 1.4269 ACRES IN THE 6800 BLOCK OF IRON HORSE BOULEVARD. APPROVED Mayor Trevino announced that Council member Welch completed and filed an affidavit of disqualification with the City Secretary stating the nature of the interest as being the engineer of record for the project. Council member Welch left the dais at 7:20 p.m. Planning Manager Clayton Comstock presented item for Council. The purpose of the request is to move a common lot line between a residential and open space lot that will provide for alignment of a 10-foot wide pedestrian access easement on the open space lot. The Amended Plat will also provide for an 8-foot wide pedestrian access easement to the open space lot that will cover an existing sidewalk on the lot. The property is located on the north side of Iron Horse Boulevard and west of Richmond Drive. The Planning and Zoning Commission at their September 3, 2015 meeting recommended approval with a vote of 4-0. Staff recommends approval of AP 2015-09. COUNCIL MEMBER LOMBARD MOVED TO APPROVE AP 2015-09. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0-1, COUNCIL MEMBER WELCH ABSTAINING. Council member Welch returned to the meeting at 7:23 p.m. E. PUBLIC WORKS E.1 AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HALFF ASSOCIATES FOR THE CALLOWAY BRANCH CHANNEL REPAIR PROJECT (DR1503) IN AN AMOUNT NOT TO EXCEED $68,480 AND TO APPROVE THE ASSOCIATED BUDGET REVISION. APPROVED City Engineer Caroline Waggoner presented item for Council. The Calloway Branch is one of the city's major tributaries and this spring staff was made aware of bank stability issues along an earthen section of Calloway Branch in the Graham Ranch subdivision. The purpose of the request is to approve a professional services agreement for engineering services for repairs associated with the Calloway Branch Channel. Council had no questions for staff. COUNCIL MEMBER WELCH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH HALFF ASSOCIATES FOR THE CALLOWAY BRANCH CHANNEL REPAIR PROJECT (DR 1503) IN AN AMOUNT NOT TO EXCEED $68,480 AND TO September 14, 2015 City Council Meeting Minutes Page 7 of 11 APPROVE THE ASSOCIATED BUDGET REVISION. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F. GENERAL ITEMS F.1 CONSIDER ORDINANCE NO. 3372, ADOPTING THE 2015/2016 PROPOSED BUDGET AND AMENDING THE 2014/2015 REVISED BUDGET. APPROVED Director of Budget and Research Mark Mills presented item for Council. Council had no questions for staff. COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE No. 3372, ADOPTING THE 2015/2016 PROPOSED BUDGET AND AMENDING THE 2014/2015 REVISED BUDGET. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.2 CONSIDER RATIFYING AN INCREASE IN PROPERTY TAX REVENUES REFLECTED IN THE FISCAL YEAR 2015/2016 ADOPTED BUDGET. APPROVED Director of Budget and Research Mark Mills presented item for Council. Council had no questions for staff. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO RATIFY THE INCREASE IN PROPERTY TAX REVENUES REFLECTED IN THE FISCAL YEAR 2015/2016 ADOPTED BUDGET. COUNCIL MEMBER WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.3 CONSIDER ORDINANCE NO. 3373, ADOPTING THE TAX RATE FOR TAX YEAR 2015. APPROVED Director of Budget and Research Mark Mills presented item for Council. Mr. Mills informed Council that in accordance with recommendation of legal counsel, staff is seeking three separate actions for this item. Council had no questions for staff. September 14, 2015 City Council Meeting Minutes Page 8 of 11 COUNCIL MEMBER LOMBARD MOVED THAT THE PROPERTY TAX RATE FOR MAINTENANCE AND OPERATIONS BE SET AT 36.4731 CENTS PER $100 OF VALUATION. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. COUNCIL MEMBER LOMBARD MOVED THAT THE PROPERTY TAX RATE FOR INTEREST AND SINKING BE SET AT 24.5269 CENTS PER $100 OF VALUATION. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE NO. 3373, ADOPTING A COMBINED 61 CENT TAX RATE FOR TAX YEAR 2015, FISCAL YEAR 2015/2016. MAYOR PRO TEM SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.4 CONSIDER RESOLUTION NO. 2015-022, APPROVING AND RATIFYING THE 2015 CERTIFIED ROLL. APPROVED Director of Budget and Research Mark Mills presented item for Council. Council had no questions for staff. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE RESOLUTION No. 2015-022, APPROVING AND RATIFYING THE 2015 CERTIFIED ROLL. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.5 CONSIDER ORDINANCE NO. 3368, AMENDING APPENDIX A OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES BY AMENDING THE FEE CHARGED UNDER SECTIONS 78-125, 78-171, 78-183, AND 78-290(A) RELATED TO FIRE HYDRANT METERS, WATER AND WATER METERS. APPROVED Director of Finance Kent Austin presented item for Council. The purpose of the ordinance is to update fees associated with cut-off charges, activation fees, and after- hours to turn on water. The proposed ordinance will also incorporate fire hydrant meters in the fee schedule. In response to Mayor Pro Tern Whitson's question, Utility Billing Supervisor Angel Bellard explained the notification process and outreach of staff before utilities are disconnected for residential accounts. September 14, 2015 City Council Meeting Minutes Page 9 of 11 COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE No. 3368, AMENDING APPENDIX A OF THE CODE OF ORDINANCES TO AMEND MISCELLANEOUS FEES RELATED TO WATER AND WATER METERS. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK SESSION AGENDA No action necessary as the result of Executive Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Welch made the following announcements. The 2015 Doggie Beach Bash will be held at NRH2O Family Water Park from 10:00 a.m. to 4:00 p.m. on Saturday, September 26. Tickets are $20 each, with two dogs allowed per person. This event benefits the North Richland Hills Animal Adoption & Rescue Center. Please visit the city's website for more details and to purchase your tickets online. A prescription drug collection event will be held Saturday, September 26. The public may dispose of unused prescription drugs in a safe manner by bringing them to the Fire Administration building between the hours of 10:00 a.m. and 2:00 p.m. If you have questions, please call 817- 427-7000. Keep NRH Beautiful is seeking volunteers for the annual Trash Bash litter cleanup event on Saturday, October 3. Everyone is invited to participate. Volunteers should pre- register to receive free trash bags, gloves and safety vests. Please call Neighborhood Services at 817-427-6651 to sign up and get more details. Kudos Korner — TJ Byington in the Communications Department. An email was received recognizing TJ for going above and beyond to help an elderly resident. TJ contacts the resident multiple times each week to let her know when her trash and recycling need to be set out. The resident has some memory issues, so TJ's phone calls are the only way she is able to accomplish this simple task. "There are not many individuals who would take the time to do this. I believe TJ should be celebrated for the excellent service she is providing." September 14, 2015 City Council Meeting Minutes Page 10 of 11 I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:52 p. Nuiumillloi, 1411 • 4: • f .y= Oscar Trevino, Mayor ir= A,TEST: 0 h .yor o.i 1 ti Monih a Solko, Assistant City ecretary September 14, 2015 City Council Meeting Minutes Page 11 of 11