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Home My WebLink AboutCC 2015-09-28 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 SEPTEMBER 28, 2015 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 28th day of September 2015 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Vickie Loftice Managing Director Jimmy Perdue Director of Public Safety George Staples City Attorney Monica Solko Assistant City Secretary Stan Tinney Fire Chief Kent Austin Director of Finance Craig Hulse Director of Economic Development Kyle Spooner Director of Information Services Mike Young Assistant Police Chief Rick Scott Assistant Police Chief Bill Thornton Assistant Parks Director Mary Peters Public Information Officer Caroline Waggoner City Engineer Clayton Comstock Planning Manager Frank Perez NRH2O General Manager Scott Kendall Purchasing Manager Marrk Collier Management Assistant September 28, 2015 City Council Meeting Minutes Page 1 of 9 Call to Order Mayor Trevino called the meeting to order at 5:31 p.m. 1. Discuss items from regular City Council meeting. Mayor Pro Tern Whitson inquired about item B.5—renovation work for the Viper raft conveyor system at NRH2O—he was concerned with the difference in pricing to perform the renovation work. He wanted to be certain that the city is getting the best design, work and value. NRH20 General Manager Frank Perez informed Council that a selection committee reviewed both proposals and recommended Lone Star Electric based on their expertise for the conveyor system. Mayor Trevino announced that Council would move to item 3, followed by Executive Session. Upon reconvening from Executive Session, Council will hear presentation for item 2. 2. Review and Update on City Goals, Objectives and Action Items. This item was discussed after Executive Session. 3. Discuss and Receive Update on New City Hall Construction Director of Public Safety Jimmy Perdue informed Council that due to delays the anticipated move-in date will be the first part of February. As required, he is coming before Council to notify them of three (3) change orders to the contract for construction of the new City Hall. • Approximately $17,000 (contractor contingency) for a concrete opening and emergency phones; • $167,293 (city contingency) for fifteen (15) various items, a few of which include: work to the mail room; conduit extensions; traffic circle changes, generator and dumpsters; and • Additional $137,000 (owner's contingency) to address the HVAC equipment that did not fit within the plenum space of the building and had to be redesigned. Some of the amount will be offset by deducting monies from architect's design fees. Mr. Perdue informed Council the new guaranteed maximum price for the construction of the new City Hall is $59,882,706.20. No questions from council. September 28, 2015 City Council Meeting Minutes Page 2 of 9 EXECUTIVE SESSION Mayor Trevino announced at 5:42 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) SE Corner of Rufe Snow & Loop 820; (2) 7901 Boulevard 26; (3) 4131 Rufe Snow, NW Corner of Rufe Snow and Glenview. Executive Session began at 5:43 p.m. and concluded at 6:02 p.m. Mayor Trevino reconvened work session at 6:02 p.m. with the same members, except Council members Rodriguez and Wright Oujesky. 2. Review and Update on City Goals, Objectives and Action Items. Assistant City Manager er Paulette Hartman reviewed with Council the action taken to date regarding the City's goals, objectives and action items. Following Council's retreat in February, staff was tasked with providing tangible action items to achieve the City's goals. Ms. Hartman provided Council with a copy of the action items associated with each objective. She informed Council that staff is seeking input on identified action items and working report. Ms. Hartman informed Council they would receive periodic updates regarding the overall status of the action items. The consensus of Council was to review the report and provide input to staff within a couple of weeks. Mayor Trevino announced at 6:12 p.m. that Council would convene to the regular City Council meeting. REGULAR COUNCIL MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order September 28, 2015 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor David Whitson Mayor Pro Tem Tito Rodriguez Council, Place 1 (present at 7:10 p.m.) Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Absent: Rita Wright Oujesky Council, Place 2 September 28, 2015 City Council Meeting Minutes Page 3 of 9 Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Monica Solko Assistant City Secretary George Staples City Attorney A.1 INVOCATION Council member Turnage gave the invocation. A.2 PLEDGE Council member Turnage led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 AMERICAN HEART WALK 2015 Fire Chief Stan Tinney and Council member Tom Lombard presented American Heart Association representative Stacy Richardson with a check in the amount of $12,002. The funds were raised by employees of the City of North Richland Hills and their family and friends. A.4 CITIZENS PRESENTATION A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVE MINUTES OF THE SEPTEMBER 14, 2015 REGULAR CITY COUNCIL MEETING. B.2 AUTHORIZE CANCELLATION OF THE NOVEMBER 23 AND DECEMBER 28, 2015 CITY COUNCIL MEETINGS. B.3 AUTHORIZE THE CITY MANAGER TO EXECUTE AN AMENDED CONTRACT WITH NEW CINGULAR WIRELESS PCS, LLC FOR A TOWER/GROUND LEASE AT 7440 OAK PARK DRIVE. BA APPROVE THE PURCHASE OF REPLACEMENT ANIT-VIRUS/MALWARE EQUIPMENT, SOFTWARE AND MAINTENANCE IN THE AMOUNT OF $99,750.00 FROM SYNETRA, INC. September 28, 2015 City Council Meeting Minutes Page 4 of 9 B.5 AWARD PROPOSAL #15-024 FOR RENOVATION WORK TO THE VIPER RAFT CONVEYOR SYSTEM AT NRH2O TO LONE STAR ELECTRIC IN THE AMOUNT OF $84,912. COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. C. PUBLIC HEARINGS There were no items for this category. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS E.1 AWARD A PROFESSIONAL SERVICES CONTRACT WITH FREESE AND NICHOLS, INC. FOR THE IMPACT FEE UPDATE (2016) PROJECT IN THE AMOUNT OF $110,000. APPROVED Managing Director Mike Curtis presented item for Council. The nature of the request is to approve an agreement with Freese and Nichols, Inc. to update the city's impact fee program. Pursuant to state law. a municipality is required to review and/or update their impact fee program every five years or if there is change in the comprehensive land use assumptions. Given recent changes to the Transit Oriented Development (TOD) areas, staff is recommending Council approve the professional services agreement to conduct the impact fee update study. Council member Rodriguez present at 7:10 p.m. In response to Council member Welch's question, Mr. Curtis advised Council it would take Freese and Nichols nine months to complete the study. COUNCIL MEMBER WELCH MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH FREESE AND NICHOLS, INC. IN THE AMOUNT OF $110,000 FOR THE IMPACT FEE UPDATE 2016 PROJECT. COUNCIL MEMBER WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F. GENERAL ITEMS September 28, 2015 City Council Meeting Minutes Page 5 of 9 F.1 APPROVE REIMBURSEMENT RESOLUTION NO. 2015-024 FOR FY 2015/2016 CIP ITEMS NOT TO EXCEED $3.6 MILLION. APPROVED Director of Finance Kent Austin presented item for Council. The purpose of Resolution No. 2015-024, authorizes the city to reimburse itself with future bond proceeds for the following capital projects: (1) NRH20 slide tower replacement ($2,600,000); (2) ambulance replacement unit 958 ($240,000); (3) gradall excavator replacement unit 633 ($375,000); and (4) street sweeper replacement unit 6627 ($295,000). Council had no questions for staff. COUNCIL MEMBER LOMBARD MOVED TO APPROVE REIMBURSEMENT RESOLUTION No. 2015- 024 FOR FISCAL YEAR 2015/2016 CAPITAL IMPROVEMENT PROGRAM (CIP) ITEMS NOT TO EXCEED$3.6 MILLION. COUNCIL MEMBER BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.2 APPROVE RESOLUTION NO. 2015-023, INTERLOCAL AGREEMENT WITH NAVARRO COUNTY FOR EXPENSES RELATED TO THE TEXAS ANTI- GANG CENTER. APPROVED Assistant Police Chief Rick Scott presented item for Council. The purpose of Resolution No. 2015-023, authorizes the city manager to enter into an agreement with Navarro County for the purpose of invoicing the City of North Richland Hills the proportionate cost to rent space for the use of the North Texas Anti-Gang (TAG) Center. Pursuant to the recent grant award by the Office of the Governor for the TAG Center, the City, as grant fiduciary, is charged with conducting transactions for the grant on behalf of the High Intensity Drug Trafficking Area (HIDTA) TAG Center. Staff recommends approval of the interlocal agreement. Council had no questions for staff. COUNCIL MEMBER TURNAGE MOVED TO APPROVE RESOLUTION No. 2015-023. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.3 APPROVE THE PURCHASE FROM SYNETRA FOR AUDIO VISUAL COMPONENTS FOR NEW CITY HALL IN THE AMOUNT OF $297,191.95. APPROVED Director of Public Safety Jimmy Perdue presented items F.3, F.4 and F.5. Mr. Perdue advised Council the three items pertained to the construction of the new city hall. Item F.3 is requesting approval to purchase projectors, video cameras, digital messaging, televisions and related component pieces. Item F.4 is requesting approval for the September 28, 2015 City Council Meeting Minutes Page 6 of 9 purchase and installation of furniture. Staff is recommending Wilson Office Furniture be awarded the bid in an amount not to exceed $1,900,000. Mr. Perdue advised Council the building was designed and constructed for ultimate build out of the city. The building has offices that will be empty and in an effort to conserve funds no furniture will be purchased and placed in any of the unoccupied offices. Lastly, Item F.5 is for the purchase and installation of ice machines to be located in the building. Staff is recommending the purchase of ice machines from Pueblo Hotel Supply in the amount of $59,667.07. COUNCIL MEMBER LOMBARD MOVED TO APPROVE ITEM F.3. MAYOR PRO TEM WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.4 APPROVE THE PURCHASE OF FURNITURE FOR NEW CITY HALL IN AN AMOUNT NOT TO EXCEED $1,900,000. APPROVED This item was presented in conjunction with items F.3 and F.5. COUNCIL MEMBER WELCH MOVED TO APPROVE ITEM F.4. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.5 APPROVE THE PURCHASE OF ICE MACHINES FROM PUEBLO HOTEL SUPPLY FOR NEW CITY HALL IN THE AMOUNT OF $59,667.07. APPROVED This item was presented in conjunction with items F.3 and F.4. COUNCIL MEMBER TURNAGE MOVED TO APPROVE ITEM F.5. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK SESSION AGENDA Director of Economic Development Craig Hulse presented item for Council. The past year, staff has been identifying and interviewing potential firms for the promotion, sale and subsequent redevelopment of city property located at 6720 NE Loop 820 (Lot 1-R- 2, Block 25 in the Snow Heights Addition). After interviewing and negotiating with six different candidates, The Retail Connection in conjunction with Double Eagle Properties was selected due to their flexible, yet comprehensive approach toward the development of this land. The previously approved contract with Double Eagle Properties was September 28, 2015 City Council Meeting Minutes Page 7 of 9 assigned to NRH Partners LTD in June of this year and was scheduled to close on September 30, 2015. In order to accommodate a specific user, the action before Council this evening is to amend the contract with NRH Partners LTD to extend the closing to December 11, 2015 and slightly modify the size and shape of the property. COUNCIL MEMBER WELCH MOVED TO AUTHORIZE THE CITY MANAGER TO AMEND THE CONTRACT FOR THE SALE OF ROUGHLY 3.11 ACRES IN LOT 1-R-2, BLOCK 25 IN THE SNOW HEIGHTS ADDITION. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Mayor Pro Tem Whitson made the following announcements. The City of North Richland Hills will observe National Night Out on Tuesday, October 6. Residents are encouraged to turn on their porch lights and gather with their neighbors to show unity against criminal activity. Visit the city's website or call 817-427-7000 for more information. The NRH Library will hold its annual book sale October 9 — October 12. There will be something for everyone including adult and children's fiction, non-fiction, audio books, CDs, DVDs, and more. Visit the library's website or call 817-427-6800 for more information. The NRH Road Runner 5K run will take place on Saturday, October 10. The 5K will begin at Green Valley Park and wind through portions of the John Barfield and Calloway Branch Trails. Visit the city's website to get more information and register online. Kudos Korner — Ricky Bryant, Bennie Frazier, Mark Huerta, and Johnny Reyes in the Public Works Department - A resident contacted the city to express thanks for the Public Works employees who worked over night to repair a leaking water main. Their response was within 20 minutes of his call and the work was completed sometime in the early morning hours. The resident said that he greatly appreciated the prompt and efficient service. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:23 p. . Oscar Trevino, Mayor September 28, 2015 City Council Meeting Minutes Page 8 of 9 O f r1 Z AT ES . ALL: r i„1i I 1111/1_44.4"'‘ Monic. Sol o, Assis ant City Secretary September 28, 2015 City Council Meeting Minutes Page 9 of 9