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HomeMy WebLinkAboutPZ 2016-01-07 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS JANUARY 7, 2016 WORK SESSION The Planning and Zoning Commission of the City of North Richland Hills, Texas, met in work session on the 7th day of January 2016, at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular session. Present: Randall Shiflet Bill Schopper Don Bowen Mark Haynes Mike Benton Kathy Luppy Steven Cooper Jerry Tyner Place 4, Chairman Place 6, Vice Chairman Place 3, Secretary Place 1 Place 2 Place 5 Place 7 Ex- Officio Staff Members: Clayton Comstock Planning Manager Clayton Husband Principal Planner Chad VanSteenberg Planner Caroline Waggoner City Engineer Justin Naylor Civil Engineer Marrk Callier Management Assistant Cheryl Booth Recording Secretary Call to Order Chairman Shiflet called the meeting to order at 6:30 p.m. 1. General Announcements- upcoming city events Planning Manager Clayton Comstock presented general announcements about upcoming city events. 2. Discuss development activity report and City Council action Planning Manager Clayton Comstock discussed development activity and recent City Council activity. 3. Discuss items from the regular Planning and Zoning Commission Meeting January 7, 2016 P &Z Minutes Page 1 Staff presented items from the regular Planning and Zoning Commission meeting. Regarding SUP 2015 -10, a Special Use Permit for a detention pond on the proposed Athlos Academies charter School site at 6601 Glenview Drive and 4131 Rufe Snow Drive, staff recommends postponing this item to the February 4, 2016, Planning and Zoning Commission meeting. There are two issues affecting the plat and additional information is needed. Recommendations from the traffic study may result in right -of- way dedication and street improvement requirements on Glenview Drive or Rufe Snow Drive. In addition, there is an existing Atmos gas line on the property. The public hearing may be opened and can be continued until the February 4, 2016, meeting. Jerry Tyner asked if siltation is a problem with detention ponds and about pond maintenance. Caroline Waggoner, City Engineer, responded that siltation could occur with heavy rains. She agreed that there could be a need within 5 to 10 years to clean out silt. Justin Naylor, Civil Engineer, added that the detention pond is only activated when there are large rain events. He clarified that maintenance agreements are written into the SUP agreements with the property owners. Steven Cooper asked for clarification that this SUP is required only because of the detention pond. Clayton Comstock responded that the school use is a permitted use. The SUP is only for the detention pond. The Commission will review the plat for this development, but no approval is necessary for the school use. Don Bowen inquired if this is similar to Pulte Homes pond on the Glenwyck Addition has it had any issues with silt build up. Caroline Waggoner responded that there have not been any issues at the location. The maintenance agreement for this pond is the same. Mike Benton inquired about the former barbershop property at that corner. Caroline Waggoner responded that there has not been an opportunity for the City to purchase that property. It is a separate owner from the school site. 4. Adjournment There being no other business, Chairman Shiflet adjourned the work session at 6:54 p.m. January 7, 2016 P &Z Minutes Page 2 REGULAR PLANNING AND ZONING COMMISSION MEETING The Planning and Zoning Commission regular meeting is immediately following the work session (but not earlier than 7:00 p.m.) in the main council chambers. A.0 CALL TO ORDER Chairman Shiflet called the January 7, 2016 meeting to order at 7:01 p.m. Present: Randall Shiflet Bill Schopper Don Bowen Mark Haynes Mike Benton Kathy Luppy Steven Cooper Jerry Tyner Place 4, Chairman Place 6, Vice Chairman Place 3, Secretary Place 1 Place 2 Place 5 Place 7 Ex- Officio Staff Members: Clayton Comstock Planning Manager Clayton Husband Principal Planner Chad VanSteenberg Planner Caroline Waggoner City Engineer Justin Naylor Civil Engineer Marrk Callier Management Assistant Cheryl Booth Recording Secretary A.1 PLEDGE OF ALLEGIANCE Jerry Tyner led the pledge of allegiance to the United States and Texas flags. EXECUTIVE SESSION The Planning and Zoning Commission may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the Planning and Zoning Commission to seek advice from the city attorney (551.071) as to the posted subject matter of this Planning and Zoning Commission meeting. The Planning and Zoning Commission may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 51, Texas Government Code. January 7, 2016 P &Z Minutes Page 3 Chairman Shiflet clarified that Gerald Tyner is Ex- Officio capacity on the Commission. This capacity, according to our city charter does allow him to participate in the discussions, but does not allow him to vote on any cases. B. PUBLIC HEARINGS B.1 SUP 2015 -10 Public Hearing and consideration of a request from Big Red Dog Engineering for a Special Use Permit for a Detention Pond on the proposed Athlos Academies Charter School site located at 6601 Glenview Drive and 4131 Rufe Snow Drive. TABLE TO JANUARY 21, 2016 MEETING Chairman Shiflet called on staff to present SUP 2015 -10. Principal Planner Clayton Husband presented the request. Staff recommends postponing action this item to the February 4, 2016, Planning and Zoning Commission meeting. There are two issues affecting the plat and additional information is needed. Recommendations from the traffic study may result in right -of -way dedication and street improvement requirements on Glenview Drive or Rufe Snow Drive. In addition, there is an existing Atmos gas line on the property. The public hearing may be opened and can be continued until the February 4, 2016, meeting. Chairman Shiflet inquired about the fencing material. Clayton Husband responded the fence would be ornamental iron only and that masonry columns are not recommended. Chairman Shiflet opened Public Hearing at 7:14 p.m. and asked for the applicant or their representative to come forward. Aaron Carroll, 418 South 9th Street, Suite 200, Boise, Idaho, with Athlos Academy presented the request. He stated they were in agreement with the conditions as presented by staff with exception of when the application would be postponed. He requested that the application be considered at the January 21, 2016, meeting in order to remain on schedule to meet their fall semester timeline. They would have to consider to delay the project for a full year or to abandon the project completely. Clayton Comstock agreed that postponing until the January 21, 2016, meeting would be acceptable. He clarified that the plat may not be ready to be considered with the SUP request at that time, so there is still the risk that this application could be recommended to be postponed again. January 7, 2016 P &Z Minutes Page 4 Douglas Barrilleaux, 4925 Greenville Avenue, Dallas, TX, project engineer came forward. He was in favor of presenting at the January 21, 2016, meeting with the understanding that it could be postponed again. Chairman Shiflet asked for a description of the school program. Aaron Carroll stated the academy has an international focus. They teach three languages - English, Spanish, and Mandarin Chinese - starting in kindergarten. There is an exchange project with China during high school. The Athlos model is prepared mind, healthy body, and performance character, integrating free play with learning. Chairman Shiflet inquired about similar school locations. Mr. Barrilleaux stated that there is a K -8 and high school in Garland, a K -8 school in north Fort Worth, a K -8 school in Arlington, and a K -8 and high school under construction in Grand Prairie. The North Richland Hills location would be a K -8 school. Ronnie Bentley, 4025 Rufe Snow Drive, North Richland Hills, came forward in opposition. His business is located behind the Shell station. His concern is that there is an underground water table that comes up through the expansion joints of the parking lot, and that the detention pond would add to his problem, causing additional deterioration of his property. There have been public work visits to his property. He does not see the purpose for the pond when the Food Lion store did not require one. Chairman Shiflet inquired about his address location. Mr. Bentley stated that they are next to where the water tower was located. He had built a larger parking lot during the finish out of his building. Don Bowen clarified that the detention pond is used to slow down the pace of the water drainage and that it is not a retention pond. There is a significant difference between these two because it does not hold water all the time. Mr. Bentley inquired if Food Lion had a need. Don Bowen responded that there had been some issues with water when Food Lion was located at that property. Chairman Shiflet left open Public Hearing at 7:23 p.m., with the intent to be continued at the January 21, 2016, meeting. DON BOWEN MOVED TO POSTPONE ACTION ON SUP 2015 -10 AND TO CONTINUE THE PUBLIC HEARING TO JANUARY 21, 2016. STEVEN COOPER SECONDED THE MOTION. MOTION CARRIED 7 -0. January 7, 2016 P &Z Minutes Page 5 ADJOURNMENT Chairman Shiflet adjourned the meeting at 7:24 p.m. Chairman Randall Shiflet January 7, 2016 P &Z Minutes Page 6 Secretary Don Bowen