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HomeMy WebLinkAboutCC 2014-05-09 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 —JUNE 9, 2014 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 9th day of June 2014 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Rita Wright Oujesky Mayor Pro Tem, Council, Place 2 Tito Rodriguez Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Kristin James Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Mike Young Assistant Police Chief Stan Tinney Fire Chief Clayton Comstock Senior Planner Craig Hulse Economic Development Director Laury Fiorello Assistant Finance Director Kyle Spooner Information Services Director Y p Mike Hamlin Assistant Police Chief Greg VanNieuwenhuize Engineer Jerry Lewandowski Purchasing Manager Kirk Marcum Assistant Fire Chief Call to Order Mayor Trevino called the work session to order at 6:00 p.m. City Council Minutes June 9, 2014 Page 2 A.0 Discuss Items from Regular City Council Meeting There were no questions from Council. A.1 Presentation and Discussion of Proposed Estate Lot Designations John Pitstick, Planning and Development Director presented a PowerPoint presentation with proposed estate lot designations. Option No. 1: No Go -Zoning as Usual: Regulate through taking zoning cases on a one-on-one basis with general City Council policy to allow R-1-S in Continental Trail/Valley & Little Ranch/Meadow Creek areas and discouraging new R-1-S elsewhere Option No. 2: Slow Go - Comprehensive Plan update Incorporate new Estate District policies and outline boundaries through Comprehensive Plan update over the next couple of years Option No. 3: Go Go! - New Estate District Create new Estate District standards and boundaries with city initiated rezoning to include lot, square footage, architectural, entryway, driveway and fencing standards After a brief discussion and questions by the Council, the consensus was to go with Option No. 2 Slow Go. Council requested staff to conduct neighborhood meetings, to develop a policy for preserving the two areas, to take the findings back to Planning & Zoning Commission and develop the new Estate District. All this to be conducted through the Comprehensive Planning process. B.0 EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 EXECUTIVE SESSION - Pursuant to Section 551.072, Texas Government Code to deliberate the purchase, exchange, lease or value of real property in the southwest sector of the City Mayor Trevino announced at 6:26 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072 to deliberate the purchase, exchange, lease or value of real property. City Council Minutes June 9, 2014 Page 3 C.0 Adjournment Mayor Trevino announced at 6:35 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING AM CALL TO ORDER Mayor Trevino called the meeting to order June 9, 2014 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Mayor Rita Wright Oujesky Mayor Pro Tern, Council, Place 2 Tito Rodriguez Council, Place 1 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Monica Solko Assistant City Secretary George Staples Attorney A.1 INVOCATION Councilman Barth gave the invocation. A.2 PLEDGE OF ALLEGIANCE City Council Minutes June 9, 2014 Page 4 Councilman Barth led the pledge of allegiance. A.3 SPECIAL PRESENTATION AND RECOGNITION(S)— PRESENTATION OF TEEN COURT SCHOLARSHIPS BY TEEN COURT ADVISORY BOARD Karen Russell, Chair of Teen Court Advisory Board presented the 2013/2014 Teen Court Scholarships to the following Teen Court volunteers: • Leon Zajimovic Richland High School • Dylan Barth Birvdille High School • Mary Rofaeil Birdville High School • Marina Rofaeil Birdville High School A.4 CITIZENS PRESENTATION Ms. Penny Luker, 8636 Stonecrest Trail, NRH, came forward. Ms. Luker requested policy and permit information on solar panels in the city. Mayor Trevino asked John Pitstick, Planning and Development Director, to help Ms. Luker. Mr. Tolbert Jenkins, 8001 Limerick Lane, NRH, came forward. Mr. Jenkins was concerned with the approval of oil and gas drilling in our city. His concerns included recent media attention on earthquakes, the tainting of water and pollution in the atmosphere due to drilling. Mayor Trevino asked Karen Bostic, Assistant City Manager, to speak with Mr. Jenkins about his concerns. Mr. Steve Morrow, 8809 Kirk Lane, NRH, came forward. Mr. Morrow had concerns with drainage issues and the culverts used as trail crossings on the John Barfield Trail in Little Bear Creek. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED City Council Minutes June 9, 2014 Page 5 B.1 APPROVAL OF MINUTES OF MAY 19, 2014 CITY COUNCIL MEETING COUNCILMAN LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. C.0 PUBLIC HEARINGS C.1 SUP 2014-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CAFFEY GROUP, LLC FOR A SPECIAL USE PERMIT FOR THE KEST GAS WELL PAD SITE LOCATED ON A PORTION OF LOT 1, BLOCK 2, CITY POINT ADDITION IN THE 4200 BLOCK OF RUTH ROAD - ORDINANCE NO. 3310 APPROVED Mayor Trevino opened the public hearing and called on John Pitstick, Planning and Development Director to present the item. Mr. Pitstick summarized the item. The Caffey Group has made application for a Special Use Permit for an initial 4 acre gas drilling and production pad site with frac pond area on property in the 4200 block of Ruth Road. The Caffey Group is requesting to drill up to 16 gas wells from this site and has shown a final production pad site to be reduced to 1.93 acres at the completion of drilling activities. SUP approval for gas well pads is required on all non-residential properties with appropriate technical and safety plans and a master development plan indicating how the proposed gas well site will, not prohibit or hinder future development on prime non-residential properties. This SUP only includes potential approval for a gas well pad site. Specific gas drilling and production permits would be issued by staff and the Gas Board would be responsible for deciding any setback variances through a public hearing process on all gas wells that fall within 600 feet of 2 church properties and several businesses on Wellman Drive. A 150 foot "no build" zone easement outside the boundaries of the pad site is also required and being established. The proposed Kest pad site is in a commercial area that is not visible from the traveling public and therefore not very marketable for commercial uses. The ultimate development plan indicates a reduction from 4 acres to less than 2 acres for the final pad site that will allow for future commercial and office buildings to develop to the north along Boulevard 26. The surrounding masonry screening wall and landscaping is compatible with similar gas well pad sites established in the city. There are no existing residential properties within 600 feet of proposed gas wells. The Kest pad site provides effective technical, safety and aesthetic plans and the provision for a significant reduction in the ultimate pad site. City Council Minutes June 9, 2014 Page 6 Staff and the Planning & Zoning Commission recommend approval with the following stipulations: • The surrounding church properties and commercial building owners along Wellman Drive have input and appropriate aesthetic concerns be addressed as part of this SUP approval. • A permanent concrete access driveway and 8 foot masonry wall and landscaping Y rY p 9 be established prior to any drilling activities. • Maximum number of gas wells is 16. • SUP is restricted to 5 years from the date of approval. Mayor Trevino called on the applicant to come forward and present the item. Mr. Patrick Filson representing Caffey Group, LLC, 5757 Kroger Drive, Fort Worth, came forward. Mr. Filson presented a PowerPoint presentation to Council on the proposed pad site, landscaping and access drive. The proposed primary route will be from 820, to Glenview Drive, to Ruth Road to Boulevard 26. The benefits of the proposed location are no residential homes within 600 feet, all landscaping and screening will be installed prior to operations and centralized drill location. He was available to answer any questions Council might have. 9 tha e. Mayor Trevino called for anyone yone wishing to speak in favor of the request to come forward. Paul Lee, 7813 Conn Drive, NRH, came forward. Mr. Lee is the President of the North Hills Mineral Owners Coalition, a neighborhood volunteer group that organized to lease mineral rights as a group. We fully support the acceptance of the permit request. Mark Hancock, Chairman of Board of Trustees, representing Richland Hills Methodist Church, 6104 Circleview Drive; Haltom City, TX came forward. Mr. Hancock stated that the church signed a waiver in favor of the well site. His only concern was the traffic flow down Glenview Drive with school children at both St. John's and Richland Hills United Methodist, parents and everyday business down Glenview Drive. Mayor Trevino called for anyone wishing to speak against the requests to come forward. David Dean, St. John's President, came forward. Mr. Dean was not opposed to the well site but concerned with traffic down Glenview with all the students attending school year around and Sunday church traffic. Mr. Dean was unaware of anyone speaking to St John's about the pad site and would like some time limits set for the trucks driving down Glenview. There being no one else wishing to speak, Mayor Trevino closed the public hearing and called for a motion. City Council Minutes June 9, 2014 li Page 7 COUNCILMAN LOMBARD MOVED TO APPROVE ORDINANCE No. 3310 INCLUDING THE STIPULATIONS MADE BY STAFF AND PLANNING & ZONING COMMISSION. MAYOR PRO TEM WRIGHT OUJESKY SECONDED THE MOTION. Several Council members expressed concerns with traffic congestion, the safety for school children during the congestion, and safety for the school. Mayor Trevino called on Fire Chief Tinney. Fire Chief Tinney explained the routine safety inspections made by the NRH Fire Department at all drilling sites in the city. Mayor Trevino stated that he understood the concerns for the school children and the traffic congestion that comes with that. He was satisfied with any concerns for safety being so close to the school with our routine inspections made by our NRH Fire Department. COUNCILMAN TURNAGE ASKED FOR AN AMENDMENT TO THE MOTION TO RESTRICT THE TIME FOR SERVICE VEHICLES ON GLENVIEW DRIVE MORE SPECIFICALLY DURING SCHOOL HOURS WHEN THE SCHOOL LIGHTS ARE FLASHING . Council commented on specific times to be included in the motion from 7:30 a.m. to 8:30 a.m. and 2:30 p.m. to 4:30 p.m. Mr. Pitstick explained that currently the hours of operation for any construction in NRH is 7:00 a.m. to 7:00 p.m. or 6:00 a.m. to 8:00 p.m. during daylight savings time and no Sundays were allowed. Although during the 30 days of drilling and fracing it is 24 hour continuous work at the site. Councilman Barth voiced his concern for the lack of communication to St. John's Catholic Church about the proposed pad site. Mr. Mark Caffey with Caffey Group, LLC., stated that the conversations about the pad site began with St. John's but were redirected to speak with the Fort Worth Diocese. The Fort Worth Diocese is the owner of the property. After further discussion on restricting specific time for service vehicles, Council felt that limiting the time could potentially affect surrounding or upcoming development in the area or even hinder construction at the new municipal complex. So therefore, the amendment was not included in the original motion. MOTION TO APPROVE CARRIED 5-2, COUNCILMAN BARTH AND MAYOR PRO TEM WRIGHT OUJESKY VOTING AGAINST. D.0 PUBLIC WORKS Items to follow do not require a public hearing. No items for this category. City Council Minutes June 9, 2014 Page 8 E.0 PUBLIC WORKS E.1 AWARD RFB 14-023 TO MEDORA CORPORATION IN THE AMOUNT OF $62,482 FOR BURSEY WATER STORAGE TANK SOLAR POWER MIXER UNIT APPROVED Jimmy Cates, Public Works Operations Manager, summarized the item. This item is to award the purchase and installation of a solar powered water mixer unit for the elevated potable water storage tank located on Bursey Road. The unit is being funded from the Utility Capital Project identified as UT1401 with an approved budget of $85,000. Medora Corporation bid proposal of $62,482 is well within the approved budget. Staff recommends award of RFB 14-023 to Medora Corporation in the amount of$62,482 for Bursey Road water storage tank solar power mixer unit. COUNCILMAN WELCH MOVED TO AWARD RFB 14-023 TO MEDORA CORPORATION IN THE AMOUNT OF $62,482 FOR BURSEY WATER STORAGE TANK SOLAR POWER MIX UNIT. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.0 GENERAL ITEMS F.1 RENEW THE JOINT ADMINISTRATION AGREEMENT FOR COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAMS WITH TARRANT COUNTY FOR FISCAL YEAR 2015-2017 - RESOLUTION NO. 2014-016 APPROVED Kristin James, Assistant to the City Manager, summarized the item. Council is being asked to approve a joint administration agreement between the City of North Richland Hills and Tarrant County including the administration of the Community Development Block Grant Program (CDBG) and HOME Investment Partnership Program which the City of North Richland Hills receives direct funding for. The agreement allows the City of North Richland Hills to continue to be a part of the Urban County for the purpose of program planning and implementation for the entire period of the Urban County qualification. Staff recommends approval of Resolution No. 2014-016 the renewal of the Joint Administration Agreement for participation in the Community Development Block Grant and HOME Investment Partnership with Tarrant County for Fiscal Year 2015-2017. City Council Minutes June 9, 2014 Page 9 COUNCILMAN RODRIGUEZ MOVED TO APPROVE RESOLUTION No. 2014-016. MAYOR PRO TEM WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.2 APPROVE THE PURCHASE OF CISCO NETWORK EQUIPMENT, SERVERS, SOFTWARE AND LICENSING FROM SYNETRA IN THE AMOUNT OF $82,794.75 APPROVED Kyle Spooner, Information Services Director, summarized the item. The purpose of this project is the replacement of existing public PCs at the NRH Library with virtualized PCs. Virtualized desktops utilize back office equipment to perform their processes. The proposed solution will allow city staff to easily control, troubleshoot, and deploy Windows computing to current locations. This purchase allows Information Services to deploy 101 virtual desktops. Staff recommends approval of the purchase of network equipment, servers, software and maintenance from Synetra in the amount of $82,794.75. MAYOR PRO TEM WRIGHT OUJESKY MOVED TO APPROVE THE PURCHASE OF CISCO NETWORK EQUIPMENT, SERVICES, SOFTWARE MAINTENANCE AND LICENSING FROM SYNETRA. COUNCILMAN RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 APPROVE DENIAL OF RATE INCREASE REQUESTED BY ATMOS ENERGY CORPORATION, MID-TEX DIVISION - RESOLUTION NO. 2014-015 APPROVED Karen Bostic, Assistant City Manager, summarized the item. Earlier this year, Atmos Mid-Tex ("RRM")filed a Rate Review Mechanism ( RRM ) request with the City to increase rates. The request was for a $45.7 million increase system-wide. The City worked with the Atmos Cities Steering Committee ("ACSC") to review documentation substantiating the rate increase. It was determined the amount of the rate request was not supported by the documentation and the ACSC Executive Committee tried to reach a compromise with Atmos. No compromise was reached so the next step in the process is for City Council to approve a Resolution to deny the increase. After the denial, Atmos will have the ability to appeal the denial to the Texas Railroad Commission. The RRM tariff allows Atmos to implement its requested rates effective June 1 while any appeal at the City Council Minutes June 9, 2014 Page 10 Commission is pending, subject to refunds based upon the outcome of the appeal. This would represent a monthly increase of approximately: • Residential Customer Current Bill - $48.09 New Bill - $50.11 Diff- $2.02 • Commercial Customer Current Bill - $254.85 New Bill - $260.91 Diff- $6.06 • Industrial Customer Current Bill - $4,680 New Bill - $4,837 Diff- $157 • Transportation Customer Current Bill - $2,837 New Bill - $2,994 Diff- $157 Staff recommends approval of Resolution No. 2014-015. COUNCILMAN LOMBARD MOVED TO APPROVE RESOLUTION No. 2014-015, DENIAL OF RATE INCREASE REQUESTED BY ATMOS ENERGY CORPORATION, MID-TEX DIVISION. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.4 AUTHORIZE THE PURCHASE OF DISPATCH CONSOLES FOR THE NEW CITY HALL COMMUNICATIONS CENTER FROM WATSON FURNITURE CO. IN THE AMOUNT OF $181,539.76 TO BE REIMBURSED BY THE TARRANT COUNTY 9-1-1 DISTRICT PSAP ASSISTANCE PROGRAM APPROVED Jimmy Perdue, Public Safety Director, summarized the item. Staff requests authorization to enter into an agreement for the purchase of dispatch consoles from Watson Furniture Co. in the amount of $181,539.76 for the Communications Center as part of the new City Hall project. This agreement will allow the City to make payments to Watson Furniture Co. structured around the utilization of available funds from the Tarrant County 9-1-1 District Public Safety Answering Points (PSAP) Assistance Program. Payments will be made over a 3-year submission and approval cycle with three distributions approximating a total of$180,000. COUNCILMAN TURNAGE MOVED TO AUTHORIZE THE CITY MANAGER TO ENTER AN AGREEMENT TO MAKE PAYMENTS TO WATSON FURNITURE COMPANY FOR THE PURCHASE OF DISPATCH CONSOLES STRUCTURED AROUND THE UTILIZATION OF AVAILABLE FUNDS FROM THE TARRANT COUNTY 9-1-1 PSAP ASSISTANCE PROGRAM OVER A 3-YEAR SUBMISSION AND APPROVAL CYCLE WITH THREE DISTRIBUTIONS APPROXIMATING A TOTAL OF $180,000. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.5 City Council Minutes June 9, 2014 Page 11 APPROVAL OF AN AGREEMENT WITH THE BIRDVILLE INDEPENDENT SCHOOL DISTRICT FOR ASSIGNMENT.OF SCHOOL RESOURCE OFFICERS APPROVED Jimmy Perdue, Public Safety Director, presented the item. City Council is being asked to approve an agreement with the Birdville Independent School District (BISD) for assignment of School Resource Police Officers in various schools within the district. The City of North Richland Hills provides School Resource Officers (SROs) for the security and wellbeing of students within BISD schools located within the city. Currently, the schools receiving SRO services are Birdville High School and Richland High School. Two SROs provide services for these two schools during the school year. An agreement has been reached to add two SROs to provide law enforcement services to additional schools within the district. The city agrees to assign one of the additional SROs, who will rotate coverage between two schools, North Ridge Middle and Smithfield Middle schools during the school year. Further, the city agrees to assign the second additional SRO, who will rotate coverage between two schools, to North Richland Middle School and the Birdville Center of Technology & Advanced Learning campus during the school year. To assist in the costs incurred by the city for this program, BISD agrees to reimburse 50% of the personnel and benefits costs for each officer for a 12-month period. The term of this agreement is for the 2014-2015 school year and will continue each school year, thereafter, unless terminated by either party. MAYOR PRO TEM WRIGHT OUJESKY MOVED TO AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH BISD FOR ASSIGNMENT OF SCHOOL RESOURCE OFFICERS. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. G.0 EXECUTIVE SESSION ITEMS G.1 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action required. H.0 INFORMATION AND REPORTS H.1 ANNOUNCEMENTS City Council Minutes June 9, 2014 Page 12 Councilman Turnage made the following announcements. ts. June is Adopt a Cat Month. To celebrate, the NRH Animal Adoption & Rescue Center is offering reduced adoption fees for all cats and kittens this month. For more information, please visit the Animal Adoption & Rescue Center or call 817-427-6570. Iron Horse Golf Course is celebrating its 25th Anniversary with a special golf tournament this Friday, June 13th. Each player will receive an Iron Horse golf shirt and golf ball, as well as great food and prizes. Call 817-485-6666 to sign up and get more information. Celebrate Father's Day at NRH2O! All dads will get in free on Father's Day when accompanied by a child. Visit NRH2O.com or call 817-427-6500 for more information. Kudos Korner - Eliza Margenau of the Municipal Court. A note was received from an attorney thanking the staff who came to her aid when she fainted in court. Eliza was the first to respond and take care of the attorney until paramedics arrived. "Your kindness and help that day and since then touched me and my office. We are so grateful and appreciative," the note said. H.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:19 p.m. Oscar Trevino — Mayor ATTEST: Monica Solko, Assistant City Secretary