HomeMy WebLinkAboutCC 2016-06-13 Minutes MINUTES OF THE WORK SESSION AND REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE CITY HALL, 4301 CITY POINT DRIVE
NORTH RICHLAND HILLS, TX 76180
JUNE 13, 2016
WORKSESSION
The City Council of the City of North Richland Hills, Texas met in work session on the 13th
day of June 2016 at 4:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular
Council meeting.
Present: Oscar Trevino Mayor
Tito Rodriguez Council, Place 1
Rita Wright Oujesky Council, Place 2
Tom Lombard Council, Place 3
Tim Barth Council, Place 4
Scott Turnage Council, Place 6
Tim Welch Council, Place 7
Absent: David Whitson Mayor Pro Tem
Staff Members: Mark Hindman City Manager
Karen Bostic Assistant City Manager
Paulette Hartman Assistant City Manager
Jimmy Perdue Director of Public Safety
Alicia Richardson City Secretary
Cara L. White City Attorney
CALL TO ORDER
Mayor Trevino called the meeting to order at 4:32 p.m.
1. DISCUSS ANNUAL BUDGET AND PLAN OF MUNICIPAL SERVICES FOR
FY 2015-2016 AND PLANNING AND PROGRAM OF SERVICES FOR FY
2016-2017.
City Manager Mark Hindman introduced the item and provided Council with an outline of
items - health insurance costs, body cameras, and equipment for fire department - that will
be presented at the July 29, 2016 budget retreat.
June 13, 2016
City Council Meeting Minutes
Page 1 of 12
Director of Economic Development Craig Hulse provided an outlook on the national, state
and local economy. The city has an increase in single family construction with anticipation
of 200 new builds for Fiscal Year 2016 with prices at $400,000 and higher. There is a
demand for existing single family homes with prices at $250,000 and higher. The market
for single family homes is high and the number of days on the market is 20 days or less.
The city is also seeing additional commercial development. He commented that local
taxable sales are projected at 3.4%, which is an increase compared to last year.
Businesses on Loop 820 are seeing an increase of 7% and the city's growth is
comparable with Grapevine and Southlake. Mr. Hulse reviewed new businesses that have
opened and those in the process of locating to the city. The former facility that housed
court, library and park departments is in the process of being demolished to make way for
future restaurants. The former barbershop located at Rufe Snow and Glenview Drive has
been demolished to make way for a charter school. RaceTrac is making progress on
property located off Davis Boulevard between Maplewood and Birchwood.
Finance Director Kent Austin provided Council with an overview of the city's debt financing
and associated projects. Fiscal Year 2015/2016 Certificates of Obligations in the amount
of $5,625,000 funded: (1) NRH2O slide tower; (2) street preventative maintenance; (3)
water and sewer projects: and (4) fleet replacements. The remaining General Obligation
Bonds include: (1) 1994 Bond Election for Holiday Lane/NE Loop 820 and (2) 2003 Bond
Election for streets and drainage. Staff has identified a preliminary program of projects in
the amount of $7,270,000 to be funded by Certificates of Obligation for the following: (1)
Two (2) fire aerial quints; (2) Fire rescue pumper; (3) Northfield Park redevelopment; (4)
Meadow Lakes Drive and Rufe Snow intersection; and (5) preventative street
maintenance.
Director of Human Resources Patrick Hillis reviewed compensation/benefits and results of
the 2016 salary survey. Staff proposes to allocate funds for market adjustment and merit
increase. Options for Council's consideration include: (1) range adjustments; (2) lump
sum increases; and (3) step plan for several sworn public safety positions. The city has
seen a higher than normal large-loss claim for Fiscal Year 2015/2016. The threshold for
identifying normal large-loss claims are those claims over $25,000. To date, the city has
41 claims as compared to this time last year of 30. The three year average of large-loss
claims is $3.5 million. The annualized large-loss claims for this year is $5 million. Staff will
bring forward a mid-year budget adjustment (approximately $1.7 million). The city has
stop loss reimbursements that come back to the city, which will help offset the costs. Staff
is anticipating plan design changes and an increase in premiums.
Director of Budget and Research Mark Mills provided council with an update of the
adopted and revised budget for Fiscal Year 2015/2016. The latest values for current tax
year are higher than they were reflected on the July 2015 Certified Tax Roll. The sales tax
is in-line with staffs projection. Construction related revenue is expected to exceed Fiscal
June 13, 2016
City Council Meeting Minutes
Page 2 of 12
Year 2015/2016 adopted budget. The building permit revenue through April exceeded the
adopted budget by $281,000. Revenue for fines and forfeitures is anticipated to be
roughly 20% lower than adopted. This is primarily due to a decrease in citations by the
police department. Mr. Mills outlined the preliminary 2016/2017 compared to the adopted
2015/2016 budget.
Public Safety Director Jimmy Perdue provided Council with an overview of body worn
cameras that included benefits and concerns of the equipment. The budget impact to
purchase and integrate the equipment is $1,150,000. Mr. Perdue discussed the costs
associated with data storage and disclosure of information attained by the body worn
cameras.
Fire Chief Stan Tinney reviewed the department's replacement schedule, equipment
rotation to reserve service, and upcoming equipment replacement. A committee, which
included equipment services, fire department staff, fire association executive board and
shift personnel, was formed to review the apparatus replacement schedule. The
committee seeks to reduce the service life of the ambulance and identify a method of early
replacement of aerial fleet, with possible reduction in fleet size. Mr. Tinney reviewed
options identified by the committee and the following recommendations: (1) take
advantage of current value of aerials; (2) replace aerials in the fleet that have maintenance
concerns; (3) reduce fleet by one vehicle and replace aerials on 12 year rotation instead of
20; and (4) address aerial needs first to benefit from current value and address
ambulances in the future.
City Manager Mark Hindman informed Council the recent citizen survey indicate the need
to address transportation improvement and city streets. He believes the current projects
will have an impact on transportation concerns expressed by the public. The city has not
had a bond program in a number of years to address street maintenance. Staff will be
seeking direction from Council to determine what they would like staff to address in the
2016/2017 budget.
2. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING.
Council had no questions for staff.
3. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC
EMPLOYEE OR CITIZEN.
City Manager Mark Hindman introduced Zane Dupree who is the new intern in the City
Manager and City Council offices. Mr. Dupree is a resident of North Richland Hills and
has completed his first year at Texas A&M. He is pursuing a degree in economics. Mr.
Dupree previously worked at NRH2O and will intern on a voluntary basis this summer.
June 13, 2016
City Council Meeting Minutes
Page 3 of 12
4. DISCUSS BOARDS AND COMMISSIONS - APPOINTMENT, REVIEW, AND
ATTENDANCE.
City Manager Mark Hindman informed Council the annual appointments to various boards,
commissions, and committees is scheduled for the July 11, 2016 City Council agenda.
Staff has received comments from Council regarding attendance and how it is being
addressed. Staff has been providing Council with attendance reports and this item was
placed on work session to allow Council the opportunity to discuss attendance and
provide direction to staff. Mr. Hindman commented that staff can assist Council with
discussion or decisions regarding board appointments.
Council discussed the importance of attendance and the disappointment of
board/commission members not meeting the minimum attendance requirement. Recently,
the Planning and Zoning Commission has been meeting with four of five members, which
is not fair to applicants. Council discussed that appointees need to be held accountable
and directed staff to inform them that Council will enforce the attendance requirement
beginning in October. Moving forward, Council asked staff to inform them of appointees
who do not meet the attendance requirement and follow up with communication to the
appointees. Council discussed the option of increasing the minimum percentage from
50% to 75% or higher. Council recognized certain boards/commissions meet more
frequently and serve more than an advisory capacity. Council directed staff to bring back
guidelines at the next work session to discuss changing the attendance minimum and
process of removal from boards, commissions and committees.
City Manager Mark Hindman informed Council the City's Charter sets out guidelines for
the Planning and Zoning Commission. City Secretary Alicia Richardson commented that
staff will review the City Charter and include findings at the next work session.
EXECUTIVE SESSION
Mayor Trevino announced at 6:18 p.m. that the Council would adjourn into Executive
Session as authorized by Chapter 551, Texas Government Code, specifically Section
551.071: Consultation with City Attorney to seek advice about pending or threatened
litigation or a settlement offer - City of North Richland Hills v Windward Partners VII, LP, et
al; 551.072: Deliberate the purchase, exchange, lease or value of real property - 1) 7301
NE Loop 820; 2) Southeast corner Rufe Snow & NE Loop 820; and 3) 8300 Starnes
Road; and 551.074: Personnel matters to deliberate the employment, evaluation, and
duties of public employees - city attorney. Executive Session began at 6:18 p.m. and
concluded at 6:53 p.m.
Mayor Trevino announced at 6:53 p.m. that Council would convene to the regular City
Council meeting.
June 13, 2016
City Council Meeting Minutes
Page 4 of 12
REGULAR MEETING
A. CALL TO ORDER
Mayor Trevino called the meeting to order June 13, 2016 at 7:00 p.m.
ROLL CALL
Present: Oscar Trevino Mayor
Tito Rodriguez Council, Place 1
Rita Wright Oujesky Council, Place 2
Tom Lombard Council, Place 3
Tim Barth Council, Place 4
Scott Turnage Council, Place 6
Tim Welch Council, Place 7
Absent: David Whitson Mayor Pro Tem
Staff Members: Mark Hindman City Manager
Alicia Richardson City Secretary
Cara L. White City Attorney
A.1 INVOCATION
Council member Wright Oujesky gave the invocation.
A.2 PLEDGE
Council member Wright Oujesky led the pledge of allegiance to the United States and
Texas flags.
A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S)
A.3.1 TEEN COURT SCHOLARSHIPS
Teen Court Judge Bethany Grohman presented scholarships to the following students:
Kendall Jarboe, Kayla Margenau, Nicholas Russell, and Amanda Roach.
June 13, 2016
City Council Meeting Minutes
Page 5 of 12
A.4 CITIZENS PRESENTATION
There were no requests to speak from the public.
A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA
No items were removed from the consent agenda.
B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA.
COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
B.1 APPROVE MINUTES OF THE MAY 16, 2016 CITY COUNCIL MEETING.
B.2 AUTHORIZE THE CITY MANAGER TO EXECUTE A CONTRACT WITH
TRI-LAM ROOFING AND WATERPROOFING FOR BUILDING ENVELOPE
AND ROOF REPAIRS AT 6110 DICK FISHER DRIVE WEST IN THE
AMOUNT OF $121,350.00
C. PUBLIC HEARINGS
C.1 SUP 2015-06, ORDINANCE NO. 3409, PUBLIC HEARING AND
CONSIDERATION OF A REQUEST FROM MARVIN SMITH FOR A
SPECIAL USE PERMIT FOR A DETENTION POND ON THE PROPOSED
SMITH FARM ADDITION SITE LOCATED AT 7601 DOUGLAS LANE.
APPROVED
Mayor Trevino opened the public hearing and called on Principal Planner Clayton
Husband to present the item along with companion item D.1--FP 2015-02.
Principal Planner Clayton Husband informed Council the applicant Marvin Smith is
requesting a Special Use Permit for a detention pond and final plat on property located at
7601 Douglas Lane. The area is designated as Low Density Residential and the current
zoning is R-2 Single Family Residential. Mr. Husband presented site photos of the
property.
June 13, 2016
City Council Meeting Minutes
Page 6 of 12
Applicant representative Edward Kellie with Kellie Engineering located at 205
Lindenwood Drive, Fort Worth, Texas presented request and was available to answer
questions from Council. The property has been in the Smith family for over 50 years. Mr.
Smith is proposing a development with 21 lots. The development will include entrance
features and retaining walls between the lots. Currently the property largely drains to
Lincoln Drive. The applicant is requesting a Special Use Permit to allow a detention pond
for the purpose of regulating drainage from the property, so it is equal or less than what
drains to Lincoln Drive. Mr. Smith does not want to have a negative impact to the current
drainage system on Lincoln Drive and Spring Lee Drive.
Council member Welch asked Mr. Kellie if the applicant will provide grading behind Block
2, Lots 7-10 to direct water toward the detention pond or Lincoln Drive. Mr. Kellie
informed Council that staff has directed the applicant to decrease sheet flow from the large
property located on Douglas to the south. They will put in smaller swales and work around
the trees to direct all the drainage to Douglas Lane or the detention pond.
Principal Planner Clayton Husband presented staff's report. He advised there are two
maintenance agreements associated with detention pond. The plat and proposed
detention pond comply with the zoning regulation standards and subdivision regulation
standards. The Planning and Zoning Commission, at their June 2, 2016 meeting,
recommended approval with a vote of 6-0.
Mayor Trevino called for anyone wishing to speak for or against the request to come
forward. There being no one wishing to speak, Mayor Trevino closed the public hearing.
COUNCIL MEMBER WELCH MOVED TO APPROVE SUP 2015-06, ORDINANCE
NO. 3409, AS PRESENTED. COUNCIL MEMBER RODRIGUEZ SECONDED THE
MOTION.
MOTION TO APPROVE CARRIED 6-0.
D.1 FP 2015-02 CONSIDERATION OF A REQUEST FROM MARVIN SMITH
FOR A FINAL PLAT OF SMITH FARM ADDITION ON 8.00 ACRES
LOCATED AT 7601 DOUGLAS LANE AND AN ASSOCIATED
DETENTION/RETENTION STORAGE FACILITY MAINTENANCE
AGREEMENT AND WATER COURSE MAINTENANCE AGREEMENT.
APPROVED
This item was presented with C.1.
June 13, 2016
City Council Meeting Minutes
Page 7 of 12
COUNCIL MEMBER TURNAGE MOVED TO APPROVE FP 2015-02 AND THE
ASSOCIATED DETENTION STORAGE FACILTIY MAINTENANCE AGREEMENT AND
WATER COURSE MAINTENANCE AGREEMENT. COUNCIL MEMBER LOMBARD
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
C.2 SDP 2016-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST
FROM DETATE PROPERTY GROUP, LLC FOR A SPECIAL
DEVELOPMENT PLAN FOR THE FOUNTAINS AT IRON HORSE ON 7.910
ACRES AT 6301 IRON HORSE BOULEVARD.
APPROVED
Mayor Trevino opened the public hearing and called on Planning Manager Clayton
Comstock to present the item.
Planning Manager Clayton Comstock informed Council the applicant Detate Property
Group, LLC is requesting a Special Development Plan for approximately eight (8) acres at
6301 Iron Horse Boulevard. The area is designated on the Comprehensive Land Use
Plan as Transit Oriented Development (TOD) and the current zoning is TOD, which was
approved last year. Mr. Comstock provided site photos of the property. He asked Council
to consider the criteria for a Special Development Plan during their discussion of the
request.
Applicant representatives Edwin Patum with Detate Properties and Penelope Diaz with
DOMUS Studio Group presented the request and were available to answer questions.
Mayor Trevino called for anyone wishing to speak for or against the request to come
forward. There being no one wishing to speak, Mayor Trevino closed the public hearing.
COUNCIL MEMBER LOMBARD MOVED TO APPROVE SDP 2016-02, SUBJECT TO
DRC CERTIFICATION OF THE FINAL SITE PLAN. COUNCIL MEMBER WELCH
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
D. PLANNING AND DEVELOPMENT
June 13, 2016
City Council Meeting Minutes
Page 8 of 12
D.1 FP 2015-02 CONSIDERATION OF A REQUEST FROM MARVIN SMITH
FOR A FINAL PLAT OF SMITH FARM ADDITION ON 8.00 ACRES
LOCATED AT 7601 DOUGLAS LANE AND AN ASSOCIATED
DETENTION/RETENTION STORAGE FACILITY MAINTENANCE
AGREEMENT AND WATER COURSE MAINTENANCE AGREEMENT.
City Council took action on this item earlier in the meeting.
D.2 FP 2016-04 CONSIDERATION OF A REQUEST FROM ROBERT
ESPINOSA FOR A FINAL PLAT OF LOT 3, BLOCK 13, MEADOWVIEW
ESTATES ON 0.969 ACRES LOCATED AT 8409 RUMFIELD ROAD.
APPROVED
Principal Planner Clayton Husband informed Council the applicant Robert Espinosa is
requesting a final plat of Lot 3, Block 13, Meadowview Estates for property located at
8409 Rumfield Road. The area is designated on the Comprehensive Land Use Plan as
Low Density Residential and the current zoning is R-2 Single Family Residential. Mr.
Husband provided site photos of the property.
Applicant representative Buck Nguyen, 6513 Courtier Court, McKinney, Texas informed
Council he has been hired by Mr. Espinosa as the contractor for the project. He was
available to answer any questions.
Applicant Robert Espinosa presented the request and was available to answer questions.
Principal Planner Clayton Husband presented staff's report. The plat meets the
requirements of the zoning ordinance and subdivision regulations. The Planning and
Zoning Commission, at their May 19, 2016 meeting, recommended approval with a vote of
5-0.
COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE FP 2016-04.
COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
E. PUBLIC WORKS
There were no items for this category.
F. GENERAL ITEMS
June 13, 2016
City Council Meeting Minutes
Page 9 of 12
F.1 APPOINTMENT OF MAYOR PRO TEM.
APPROVED
City Secretary Alicia Richardson informed Council the City Charter outlines the process of
appointing a member of the City Council to serve as mayor pro tern for one year. The City
Council shall nominate a member to serve as mayor pro tem.
Council member Lombard nominated Council member Welch to serve as mayor pro tem.
Council member Turnage requested that nominations be closed. There being no
opposition, Mayor Trevino called for the motion.
COUNCIL MEMBER LOMBARD MOVED TO NOMINATE COUNCIL MEMBER
WELCH TO SERVE AS MAYOR PRO TEM FOR ONE YEAR. COUNCIL MEMBER
TURNAGE SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
F.2 CONSIDER ORDINANCE NO. 3414, AMENDING THE CITY'S CODE OF
ORDINANCES CHAPTER 98, ARTICLE XII -AQUATICS FACILITIES.
APPROVED
Director of Neighborhood Services Stefanie Martinez presented item. The purpose of the
ordinance is to amend the minimum standards for the construction, operation, and
maintenance of public and semipublic aquatic facilities. Staff is recommending the title be
changed from "Swimming Pools" to "Aquatics Facilities". The ordinance provides for
reinspection fees due to closure and pre-operation failures of public or semipublic
aquatics facilities and a fee for the registration of Certified Pool Operators for the
facilities.
Council had no questions for staff.
COUNCIL MEMBER TURNAGE MOVED TO APPROVE ORDINANCE NO. 3415.
COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
F.3 CONSIDER RENEWAL OF PROFESSIONAL SERVICES AGREEMENT
FOR AUDIT SERVICES TO BKD, LLP
APPROVED
June 13, 2016
City Council Meeting Minutes
Page 10 of 12
Director of Finance Kent Austin presented item and was available to answer questions
from Council.
Council had no questions for staff.
COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE RENEWAL OF
PROFESSIONAL SERVICES AGREEMENT FOR AUDIT SERVICES TO BKD, LLP.
COUNCIL MEMBER BARTH SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON
ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK
SESSION
AGENDA
APPROVED
Mayor Trevino announced that action is necessary as the result of discussion in Executive
Session for Section 551.071, consultation with city attorney to seek advice about pending
or threatened litigation or a settlement offer - City of North Richland Hills v. Windward
Partners VII, LP, et al.
City Manager Mark Hindman presented item. As part of the right-of-way access process
for widening of Rufe Snow, the city had to take possession of right-of-way (CVS). As a
result of mediation, the city was able to negotiate and acquire the property to continue with
the project.
COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE SETTLEMENT
AGREEMENT IN THE NORTH RICHLAND HILLS V. WINDWARD PARTNERS ET AL.
LAWSUIT AS PRESENTED TO THE COUNCIL IN EXECUTIVE SESSION, INCLUDING
THE PAYMENT OF A TOTAL OF $3,450,000 IN CASH AND AN ADDITIONAL
PAYMENT OF AN AMOUNT NOT TO EXCEED $50,000 TO REIMBURSE CVS FOR
LOCAL SALES TAX PAID BY CVS. MAYOR PRO TEM WELCH SECONDED THE
MOTION.
MOTION TO APPROVE CARRIED 6-0.
H. INFORMATION AND REPORTS
June 13, 2016
City Council Meeting Minutes
Page 11 of 12
H.1 ANNOUNCEMENTS
Council member Barth made the following announcements.
Join us for the Mayor's Summer Reading Club at the NRH Public Library. There will be
weekly story times and special programs. Participants will also earn prizes for reading.
For more information and a calendar of Summer Reading Club activities, visit the Library
or go online to library.nrhtx.com.
Children ages five (5) to 12 are invited to learn about bicycle safety at a free bike rodeo on
Saturday, June 11, 2016. The rodeo will take place from 9:30 a.m. to 11:30 a.m. at Cross
Timbers Park. Space is limited and pre-registration is required. Call the NRH Centre at
817-427-6600 to register and get more details.
June is National Adopt-a-Shelter-Cat Month. To celebrate, the North Richland Hills Animal
Adoption & Rescue Center is reducing adoption fees to $60.00 for kittens and puppies six
(6) months and under, and $20.00 for cats and dogs over six (6) months of age. Please
call or visit the adoption center for more information.
Kudos Korner - Mark Hill in the Water Department - A resident called to share
appreciation and thanks after Mark found a phone in the street, tracked down the owner
and returned it. It's great to know we have such honest and caring employees working in
our community.
I. ADJOURNMENT
Ma • revino ad • ed the meeting at 7:47 p.m.
r/`/
Oscar Trevino, Mayor
o \CH n
ATTEST: �.��`,cd`• p
U.A ccet.)- \.1(1,ju 7tzu.i.... r Ir-i--,:.
h
Alicia Richardson, City Secretary s''--,,flja•*•S1•d' ``�\\
�ana►uson
June 13, 2016
City Council Meeting Minutes
Page 12 of 12