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HomeMy WebLinkAboutCC 2016-02-08 Agendas alk r 4 RZ H NORTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TX 76180 MONDAY, FEBRUARY 8, 2016 WORK SESSION: 5:30 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Welcome and introduction - public official, public employee or citizen. 3. Discuss NRH2O Family Water Park branding and design efforts. 4. Discuss rescheduling the May 23, 2016 City Council meeting. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.071: Consultation with City Attorney to seek advice about pending or threatened litigation or a settlement offer - Cause No. 348-283603-16 2. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 1) Iron Horse Blvd at Browning Drive, 2) SE Corner Rufe Snow & Loop 820 and 3) NW Corner Rufe Snow & Glenview 3. Section 551.074: Personnel matters to deliberate the employment, evaluation, and duties of public employees - City Attorney. REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers Monday February 8, 2016 City Council Agenda Page 1 of 3 A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER BARTH A.2 PLEDGE - COUNCIL MEMBER BARTH A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the January 25, 2016 regular City Council meetings. B.2 Authorize Resolution No. 2016-006, Calling the May 7, 2016 City Council Election, authorizing a joint election agreement with other Tarrant County political subdivisions and contract for election services with Tarrant County. B.3 Authorize the City Manager to execute an Interlocal Agreement between Tarrant County and the City for road construction work on Redondo Street and Eden Road. B.4 Authorize Ordinance No. 3392, Abandonment of a public water line easement located within the Aegon Office Park Addition. B.5 Authorize the City Manager to execute a contract with All Points Pioneer for services to relocate City Hall in an amount not to exceed $82,308.50. C. PUBLIC HEARINGS C.1 RP 2015-10 Public hearing and consideration of a request from Winkelmann & Associates for a Replat of North Tarrant Marketplace Addition on 27.131 acres located in the 9100 block of North Tarrant Parkway. D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Consider Resolution 2016-009, authorizing Texas Coalition for Affordable Power (TCAP) to negotiate an electric supply agreement for five (5) years effective January 1, 2018 and to act as an agent on behalf of the City G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER LOMBARD Monday February 8, 2016 City Council Agenda Page 2 of 3 H.1 Announcements. I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 5, 2016 at 3:00 PM. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday February 8, 2016 City Council Agenda Page 3 of 3 D lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Discuss items from regular City Council meeting. Presenter: Alicia Richardson, City Secretary Summary: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. General Description: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. Packet Pg.4 D lqmk 1w Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Welcome and introduction - public official, public employee or citizen. Presenter: Mark Hindman, City Manager Summary: Introduction of public official, public employee or citizen in attendance at the meeting. General Description: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. Packet Pg. 5 D "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Discuss NRH2O Family Water Park branding and design efforts. Presenter: Frank Perez, NRH2O General Manager Summary: This item is to review the branding and design efforts currently underway at NRH2O Family Water Park. A representative from Forrec Limited, the consultants on the project, will provide a summary of the project and recommendations related to branding and thematic elements. General Description: At the May 11, 2015 Council Meeting, Council approved a consultant agreement for the preparation of branding and design efforts for NRH2O Family Water Park with Forrec Limited. Forrec Limited is a professional firm with over 30 years of international experience specializing in the development of leisure and entertainment facilities, particularly water parks. They have worked with some of the biggest clients in the world including Legoland, Universal Studios and Herschend Family Entertainment. Some of the highlights of Forrec Limited's proposal are: • Design a distinct concept that focuses on defining the voice, feel and look around which all future theming, signage and environmental graphics will be developed. Within this concept will also be the development of a distinctive color palette for the water park. • Concept and design development of an updated signage program for the water park. • Concept and design of a future cabana village development. • Concept and redesign of the water park logo. These areas were determined by staff to best allow NRH2O to continue to have strong name and brand recognition in both the DFW Metroplex and nationwide. This is the first time staff has updated the marketing strategy to include comprehensive branding services as well as an overall cohesive theme since the park opened in 1995. Moving Packet Pg. 6 D lqmk IM Rib "ArRok., NORTH KIC;HLAND HILLS forward, these new concepts will allow NRH2O to continue to remain successful as well as contribute to the positive image of North Richland Hills with its success and distinctive family entertainment attraction mix for many years to come. Packet Pg. 7 D lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Discuss rescheduling the May 23, 2016 City Council meeting. Presenter: Alicia Richardson, City Secretary Summary: Council needs to consider rescheduling the May 23, 2016 regularly scheduled meeting or call for a special meeting to canvass the City's General Election results. General Description: Pursuant to Election Code, Section 67.003, the City Council shall convene to canvass the results of the May 7, 2016 General Election. The time period for canvassing the election results is May 10 through May 18, 2016. The canvass may not take place earlier than the later date of: • The third date after election day; • The date on which the early voting ballot board has verified and counted all provisional ballots, if a provisional ballot has been cast in the election; or • The date on which all timely received ballots cast from addresses outside of the United States are counted, if a ballot to be voted by mail in the election was provided to a person outside of the United States. Staff is recommending that Council reschedule the May 23 meeting to May 16, 2016. This will allow City Council to canvass the election results, administer the oaths of office and conduct city business. The alternative to rescheduling the meeting is to call a special meeting to canvass the election results and administer the oaths of office. Packet Pg. 8 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Section 551.071: Consultation with City Attorney to seek advice about pending or threatened litigation or a settlement offer - Cause No. 348- 283603-16 Presenter: George Staples, City Attorney Packet Pg. 9 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 1) Iron Horse Blvd at Browning Drive, 2) SE Corner Rufe Snow & Loop 820 and 3) NW Corner Rufe Snow & Glenview Presenter: Craig Hulse, Director of Economic Development Packet Pg. 10 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Section 551.074: Personnel matters to deliberate the employment, evaluation, and duties of public employees - City Attorney. Presenter: Mark Hindman, City Manager Packet Pg. 11 B.1 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Approve minutes of the January 25, 2016 regular City Council meetings. Presenter: Alicia Richardson, City Secretary Summary: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. General Description: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. Recommendation: Approve minutes of the January 25, 2016 regular City Council meeting. Packet Pg. 12 B.1.a MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 JANUARY 25, 2016 WORK SESSION CD The City Council of the City of North Richland Hills, Texas met in work session on the 25t" day of January 2016 at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. a� Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 cm Tim Barth Council, Place 4 cm Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager U) Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Alicia Richardson City Secretary George Staples City Attorney Monica Solko Assistant City Secretary Ln Stan Tinney Fire Chief Ln co Kent Austin Director of Finance Stefanie Martinez Director of Neighborhood Services Ln cm Mike Rawson Assistant Fire Chief Rick Scott Assistant Police Chief Mark Mills Director of Budget and Research cm Mary Peters Public Information Officer Cecilia Barham Director of Library Services E Chris Amarante Director of Facilities Caroline Waggoner City Engineer Clayton Comstock Planning Manager Clayton Husband Principal Planner Scott Kendall Purchasing Manager Marrk Collier Management Assistant January 25, 2016 City Council Meeting Minutes Page 1 of 13 Packet Pg. 13 B.1.a Call to Order Mayor Trevino called the meeting to order at 6:00 p.m. 1. Discuss items from Regular City Council meeting. Council member Lombard had a question on item C.1/C.2 with regard to the drainage concern. E Mayor Trevino reminded Council this item was established in the early 2000s. The City Council agreed that work session would be limited to questions and no discussion. The City Council would discuss regular agenda items during the meeting in the Council Chambers. Mayor Trevino asked Council what they preferred. c� Council member Wright Oujesky commented that she would like staff to make a presentation and have the opportunity to ask questions of staff. There was no objection from Council. cm cm City Manager Mark Hindman informed Council that staff would provide an update on item C.2—RP 2015-12—due to changes as the result of the Planning and Zoning Commission meeting, developer's construction timeline and subsequent meetings with the developer and staff. 4- 0 Planning Manager Clayton Comstock informed Council that staff's recommendation as U) outlined in the memorandum (provided in the packet) for item C.1 and C.2 was to deny both items. He shared with Council that the Planning and Zoning Commission, at their January 21, 2016 meeting, had two motions for RP 2015-12. The Planning and Zoning Commission made a motion to deny RP 2015-02. The motion failed by a vote of 4-3. 0. Following much discussion on the Rough Proportionality, coupled with the understanding that staff would continue to have meetings with the developer and the Ln item going before City Council; the Planning and Zoning Commission voted to approve Ln CO the Special Use Permit and the replat with a vote of 7-0. Mr. Comstock informed Council of two major changes to the items since they received their agenda packet. Ln cm The SUP (item C.1) was approved subject to addressing the gas pipeline easement that interferes with detention pond. The applicant has modified their plans to address the gas pipeline easement. The replat (item C.2) called for an abandonment of a 10-foot cm utility easement, which has since been removed from the plat. The plat still shows the drainage easement to be over the pipeline. Staff is recommending that if the replat is E approved tonight that it be subject to the reduction of the drainage easement on the southern property line as to not conflict with the gas pipeline. In response to Mayor Trevino's question, Managing Director Mike Curtis explained that the purpose of a detention pond is to detain water as it enters the site and allows the water to run off at a slower rate. It is designed to let the water run off at the same capacity that the downstream system can accommodate. January 25, 2016 City Council Meeting Minutes Page 2 of 13 Packet Pg. 14 B.1.a Mr. Curtis informed Council that the city hired traffic consultant Brian Shamberg with Kimley Horn. The data provided by the school was reviewed and analyzed by the traffic consultant. A determination has been made that improvements are required at the intersection of Rufe Snow and Glenview. City Engineer Caroline Waggoner quantified the data provided by the school. She projected the cost share would be 80% for the developer and 20% for the city. Staff is working with Athlos to meet their construction time schedule. If time permitted, the details would be worked out with the developer and staff would bring forward an agreement that would outline responsibilities and design for improvements. Staff knows that left turn lanes will need to be installed at Rufe Snow on the north bound and south bound sides, which will require additional right of way and pavement on the north and south sides of Glenview. The other concern is to address how the parents can leave the site and get back to Rufe Snow. The traffic consultant has identified a signal light at the southwest corner of the site that would align with Chapel Park Drive. The estimated cost of improvements is $1,300,000. Mr. Curtis informed Council that typically in city-developer agreements the city will identify a not to exceed amount. The developer has indicated that they need to have a cap (not to exceed amount) if they are to sell bonds to fund the project. The developer has cm agreed to see if the state would allow them to sell $1,300,000 in bonds for the Ln cm improvements. If they can, the developer has agreed to provide the funds upfront to the city. Mr. Curtis reminded Council that city's share is 20% and the developer's share is no more than $1,300,000. Staff is recommending that the plat be approved contingent upon the city-developer agreement. Mr. Curtis advised that he would provide recommended motion language to include stipulations of the city-developer agreement. Those would include: a city-developer agreement being authorized by the city manager U) that will provide the public improvements required by the Rough Proportionality determination be constructed with the following stipulations: the city will pay 20% (up to $260,000) of the currently estimated costs of $1,300,000; city will design and construct the improvements and acquire required right of way; Athlos will pay the city $1,300,000 0. within 30 days of approval of the City-Developer agreement and if the total actual costs is less than $1,300,000 the city's share shall be 20% of the actual project cost and Ln Athlos shall be entitled to a refund of the remaining excess; and the applicant will Ln CO reduce the size of the drainage easement along Glenview Drive as to not interfere with the Enserch Gas Pipeline easement. Ln cm Council member Turnage asked if staff anticipated that the improvements can be completed in time for the school opening. Mr. Curtis informed Council that the cm improvements could not be made in time for the opening of the school. Mr. Curtis informed Council if Athlos cannot obtain the funding then the agreement would be null in void. In response to Council member Rodriguez's question, Mr. Curtis confirmed the $1,300,000 includes acquisition of right of way. January 25, 2016 City Council Meeting Minutes Page 3 of 13 Packet Pg. 15 B.1.a 2. Welcome and introduction - public official, public employee or citizen. Director of Library Services Cecilia Barham introduced the new Assistant Director of Library Services Courtney Kinkaid. 3. Discuss possible revisions to residential construction standards contained within Chapter 118 of the City Code (Zoning Ordinance). Mayor Trevino announced that at the recommendation of the city manager this item would be moved to a future meeting. 4. Discuss quarterly financial status report. 0 Budget Director Mark Mills reviewed the quarterly financial status report for the period ending December 31, 2015. Mr. Mills reviewed the General Fund, Park Development Fund, Crime Control District Fund and Utility Fund providing the following year to date actuals: cm cm General Fund Amount Percentage of projected budget Revenue $17,438,370 40% Expenditures $11,530,591 26% 4- 0 Park Development Fund - Amount Percentage of projected U) Revenue budget Sales Tax $1,242,829 26% Tennis Center $68,861 19% NRH Centre $595,575 20% Other $69,954 29% Ln Ln Park Development Fund - Amount Percentage of projected CO Expenditures budget Ln cm Administration $560,164 20% Tennis Center $129,159 21% NRH Centre $583,761 20% Other $256,503 12% a. Crime Control District Amount Percentage of projected Fund budget Revenue $1,493,202 29% Expenditures $1,376,484 27% January 25, 2016 City Council Meeting Minutes Page 4 of 13 Packet Pg. 16 B.1.a Utility Fund — Revenue Amount Percentage of projected budget Water $5,263,523 26% Sewer $2,506,451 24% Other $298,392 34% Utility Fund - Amount Percentage of projected Expenditures budget Water Services $3,318,523 22% Sewer Services $176737410 27% Operating $2967155 21% Finance $5117294 23% Other 1 $174387164 121% c� Council had no questions for staff. cm EXECUTIVE SESSION cm Mayor Trevino announced at 6:40 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072: deliberate the purchase, exchange, lease or value of real property - SE corner of Rufe Snow & Loop 820. Executive Session began at 6:40 p.m. and concluded at 6:54 p.m. Mayor Trevino announced at 6:54 p.m. that Council would convene to the regular City Council meeting. 0 REGULAR COUNCIL MEETING Ln Ln co A. CALL TO ORDER Ln cm Mayor Trevino called the meeting to order January 25, 2016 at 7:02 p.m. ROLL CALL cm Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 January 25, 2016 City Council Meeting Minutes Page 5 of 13 Packet Pg. 17 B.1.a Staff Members: Mark Hindman City Manager Paulette Hartman Assistant City Manager Karen Bostic Assistant City Manager Alicia Richardson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney A.1 INVOCATION CD E Mayor Pro Tern Whitson gave the invocation. A.2 PLEDGE 0 Boy Scout Troops 434 and 144 led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) cm cm There were no items for this category. AA CITIZENS PRESENTATION Mr. Joey Beltran, 10213 Oldfield Court, Fort Worth, informed Council he is a member of Troop 144. He recently completed his project for Eagle Scout. He, together with troop U) members, built five wooden boxes to collect retired United States flags. The boxes are located at fire stations in North Richland Hills. The boxes are emptied every few months by members of Troop 144 and the flags are disposed of properly by the Troop. 0 A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA Ln No items were removed from the consent agenda. Ln co B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS Ln cm APPROVED B.1 APPROVE MINUTES OF THE JANUARY 11, 2016 REGULAR CITY COUNCIL cm MEETINGS. B.2 APPROVE RESOLUTION NO. 2016-003 SUPPORTING A MUNICIPAL SETTING DESIGNATION (MSD) APPLICATION TO THE TARRANT COMMISSION ON ENVIRONMENTAL QUALITY (TCEQ). B.3 AUTHORIZE PAYMENT TO PHYSIO-CONTROL, INC. FOR THE REPLACEMENT OF (2) LIFEPAK12 DEFIBRILLATORS TO (2) LIFEPAK15 DEFIBRILLATORS IN THE AMOUNT OF $77,003.06. B.4 CONSIDER AUTHORIZING CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH ALPHA TESTING , INC. FOR January 25, 2016 City Council Meeting Minutes Page 6 of 13 Packet Pg. 18 B.1.a PROFESSIONAL SERVICES RELATED TO ASBESTOS ABATEMENT IN THE AMOUNT OF $74,000. B.5 APPROVE REIMBURSEMENT RESOLUTION NO. 2016-004 FOR FY 2015/2016 CAPITAL IMPROVEMENTS PROGRAM (CIP) ITEMS NOT TO EXCEED $2,115,000. B.6 AWARD BUY BOARD CONTRACT #423-13 TO SHADE STRUCTURES, INC. FOR SHADE STRUCTURES AT ADVENTURE WORLD PLAYGROUND IN , THE AMOUNT OF $146,933.04. COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM E WHITSON SECONDED THE MOTION. 0 MOTION TO APPROVE CARRIED 7-0. C. PUBLIC HEARINGS cm C.1 SUP 2015-10, ORDINANCE 3388, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM BIG RED DOG ENGINEERING FOR A SPECIAL USE cm PERMIT FOR A DETENTION POND ON THE PROPOSED ATHLOS ACADEMIES CHARTER SCHOOL SITE LOCATED AT 6601 GLENVIEW DRIVE & 4131 RUFE SNOW DRIVE. (PUBLIC HEARING CONTINUED FROM THE JANUARY 11, 2016 CITY COUNCIL MEETING.) APPROVED Mayor Trevino announced that the public hearing for SUP 2015-10 was opened at the January 11, 2016 City Council meeting. The public hearing was not closed, but continued to January 25, 2016 to allow comments from the public. Mayor Trevino 0. opened the public hearing for RP 2015-12 and called on Planning Manager Clayton Comstock to present the both items. Ln Ln co Planning Manager Clayton Comstock presented items C.1 (SUP 2015-10) and C.2 (RP 2015-12) for Council. The applicant is requesting a Special Use Permit to authorize use Ln cm of a detention pond on the site located at 6601 Glenview Drive and 4131 Rufe Snow Drive and the companion item is a replat of Lot 1R, Block 1, Northglenn Addition on 12.847 acres located at 6601 and 4131 Rufe Snow Drive. Mr. Comstock reviewed with cm Council the uses for the property as depicted in the comprehensive land use plan and zoning map. The property located at 4131 Rufe Snow Drive is the former Food Lion. The Special Use Permit is required pursuant to Sections 118-729 and 102-124 of the City of North Richland Hills Code of Ordinances. Mr. Comstock reviewed the criteria for a detention pond: downstream system does not have capacity to handle runoff; pond must be designed so it could be abandoned if and when downstream system is constructed; discharge must not create adverse flooding or erosion conditions downstream; and discharge must drain in similar manner as pre-developed conditions. The city's preference is to improve the downstream system and the Jackie Lee system would be under capacity for the proposed development. The applicant reduced the size of their detention pond to accommodate Atmos' gas pipeline easement. Mr. Comstock January 25, 2016 City Council Meeting Minutes Page 7 of 13 Packet Pg. 19 B.1.a reviewed staff's recommendation—final approval by staff of the engineering and landscaping plans to be consistent in theme with the plans presented at the meeting tonight, installation of a 4-foot wall tall ornamental fence extending 30 feet on either side of the headwall on the north side of the detention pond—should Council approve the item. Staff also recommends approval of a maintenance agreement for the detention pond if Council approves the plat (item C.2). The provisions of the maintenance agreement include: mowing and maintenance of grass and landscaping; remove trash and debris; remove silt as necessary; and repair any decorative fencing. If the detention pond is not maintained as agreed to in the agreement the city will maintain and assess liens against the property for any work needed to maintain the detention pond pursuant to the agreement. a� Mr. Comstock informed Council the companion item, C.2, is a request to replat separate tracts and lots into one single lot of 12.847 acres, add several easements for the construction of new water, sanitary sewer, and drainage infrastructure on the site, and abandon existing drainage easements for the purpose of relocation. Mr. Comstock informed Council two changes have taken place since the Planning and Zoning cm Commission meeting and preparation of the staff report. The abandonment of the 10- foot utility easement has been removed and staff is recommending if the replat is approved, it be subject to the reduction of the drainage easement on the southern property line as to not conflict with the gas pipeline. The Planning and Zoning Commission, at their January 21, 2016 meeting, recommended approval of both items with a vote of 7-0. The SUP was approved subject to addressing the gas pipeline easement that interferes with detention pond. The applicant has modified their plans to U) address the gas pipeline easement. The replat was approved subject to the city and developer working out a city-developer agreement on the rough proportionality for the infrastructure improvements that need to be made to Glenview and Rufe Snow intersection. City Engineer Caroline Waggoner presented the city's review of the Traffic Impact Ln Analysis for the proposed charter school. The Traffic Impact Analysis was performed by Ln CO Lee Engineering. Ms. Waggoner explained that the city would see a considerable increase of traffic on Rufe Snow (24-60% in the a.m. and 15-70% in the p.m.) and Ln cm Glenview (50-180% in the a.m. and 30-70% in the p.m.). Ms. Waggoner commented that traffic for a charter school is unique in that their location is regional as opposed to local; the site is a destination; virtually no pedestrian or bicycle trips; virtually no cm carpooling; and no bussing. The charter school will generate two to three times more trips on a per student basis in the a.m. peak than a typical elementary or middle school. E The increase in traffic will have an impact on the roadway network and Rufe Snow and Glenview intersection. Ms. Waggoner informed Council that staff recommends the following to mitigate the traffic: (1) expand the Rufe Snow / Glenview intersection to provide an additional lane north and south of Glenview. (additional right of way will be required); and (2) install a traffic signal at Glenview / Chapel Park to allow parents to take a left out of the site to allow vehicular traffic to return north via Rufe Snow. January 25, 2016 City Council Meeting Minutes Page 8 of 13 Packet Pg. 20 B.1.a Council and staff discussed trip counts, vehicular flow/stacking on school property, and area and counts included in the Traffic Impact Analysis. Managing Director Mike Curtis informed Council that ideally the improvements would be made with the development. Due to the timeframe of Athlos it is not possible for the improvements to coincide with the development. Staff has visited with representatives from Athlos to negotiate a city-developer agreement that outlines responsibilities for each party. The stipulation of the city-developer agreement will be part of the plat approval. The agreement outlines the following: (1) the city will pay 20% (up to $260,000) of the currently estimated costs of $1,300,000; (2) city will design and construct the improvements and acquire required right of way; (3) Athlos will pay the city $1,300,000 to the city within 30 days of the approval of the city-developer agreement. If the total actual cost is less than $1,300,000, the city's share shall be 20% of the actual project cost and Athos shall be entitled to a refund of the remaining excess; and (4) the applicant will reduce the size of the drainage easement along Glenview as to not interfere with the Enserch Gas pipeline easement. cm Council and staff discussed the estimate and cap that the city will pay for actual costs; cm timetable for the construction (design and acquisition of right of way); developer's agreement to increase the amount they pay the city to cover 20% contingency on the project; and accelerated construction schedule and impact to the building inspection department. 4- Applicant representative Jason Kotter, 418 9t" Avenue South, #201, Boise, Idaho presented request to Council. Mr. Kotter shared with Council the proposed school will be tri-lingual for kindergarten through eighth grade. Mayor Trevino commented that he supports the project, but is concerned with the impact to the citizens who use the roadways. Ln Mayor Trevino called for anyone wishing to speak for or against the request to come Ln co forward. Ln cm The following people spoke in favor of items C.1 and C.2: Daniel Beltran, 10213 Oldfield Court, Fort Worth and Charles Shields, 4308 Wind Willow Court, Fort Worth. Ms. Kelly Parma, 3030 LBJ Freeway, Suite 1660, Dallas completed a public meeting appearance cm card indicating her support, but did not wish to speak at the public hearing. There being no one else wishing to speak, Mayor Trevino closed the public hearing. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE SUP 2015-10, ORDINANCE NO. 3388 SUBJECT TO: FINAL STAFF APPROVAL OF THE ENGINEERING AND LANDSCAPING PLANS TO BE CONSISTENT IN THEME WITH THE PLANS PRESENTED AT THE COUNCIL MEETING; APPROVAL OF THE REPLAT FOR THE SAME PROPERTY; THE INSTALLATION OF A 4-FOOT TALL ORNAMENTAL FENCE EXTENDING 30 FEET ON EITHER SIDE OF THE HEADWALL ON THE NORTH SIDE OF THE DETENTION POND, AND AUTHORIZING THE CITY MANAGER TO ENTER INTO A DETENTION POND January 25, 2016 City Council Meeting Minutes Page 9 of 13 Packet Pg. 21 B.1.a MAINTENANCE AGREEMENT TO COVER MAINTENANCE OF LANDSCAPING, REGULAR REMOVAL OF TRASH AND DEBRIS, REMOVAL OF SILT AS NECESSARY, AND THE REPAIR OF ANY DECORATIVE FENCING. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. C.2 RP 2015-12 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE CHARTER SCHOOL FUND, LLC FOR A REPLAT OF LOT 1R, , BLOCK 1, NORTHGLENN ADDITION ON 12.847 ACRES LOCATED AT 6601 GLENVIEW DRIVE AND 4131 RUFE SNOW DRIVE AND CONSIDERATION OF AN APPEAL TO THE CITY'S ROUGH PROPORTIONALITY DETERMINATION. APPROVED 0 This item was presented with item C.1. COUNCIL MEMBER TURNAGE MOVED TO APPROVE RP 2015-12, CONTINGENT ON A CITY- DEVELOPER AGREEMENT BEING AUTHORIZED BY THE CITY MANAGER THAT WILL PROVIDE THE PUBLIC IMPROVEMENTS REQUIRED BY THE ROUGH PROPORTIONALITY DETERMINATION BE CONSTRUCTED WITH THE FOLLOWING STIPULATIONS: THE CITY WILL PAY 20% (UP TO $260,000) OF THE CURRENTLY ESTIMATED COSTS OF $1,300,000; CITY WILL DESIGN AND CONSTRUCT THE IMPROVEMENTS AND ACQUIRE REQUIRED RIGHT OF WAY; ATHLOS WILL PAY 4- THE CITY $1,300,000 WITHIN 30 DAYS OF APPROVAL OF THE CITY-DEVELOPER AGREEMENT 0 AND IF THE TOTAL ACTUAL COSTS IS LESS THAN $1,300,000 THE CITY'S SHARE SHALL BE 20% OF THE ACTUAL PROJECT COST AND ATHLOS SHALL BE ENTITLED TO A REFUND OF THE REMAINING EXCESS; AND THE APPLICANT WILL REDUCE THE SIZE OF THE DRAINAGE EASEMENT ALONG GLENVIEW DRIVE AS TO NOT INTERFERE WITH THE ENSERCH GAS PIPELINE EASEMENT. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. Ln Council member Welch commented that he is concerned with the increase of traffic and Ln co the city's portion to pay for the required infrastructure. Ln cm Mayor Trevino is looking forward to the corner at Rufe Snow and Glenview as being the catalyst for future development. The city-developer agreement includes a maximum amount ($260,000) to be paid by the city. cm Council member Wright Oujesky asked City Manager Mark Hindman what funding E source will be used for the construction project. Mr. Hindman informed Council that he recommends using the funds identified for the Rufe Snow / Glenview intersection improvements. The project was originally approved for aesthetics improvements in the area. Staff will change the description of the project to include capacity improvements. Council member Barth expressed his concern with the aggressive construction timeline for the project. Staff has given assurance that they can work within the timeframe and despite his concern he looks forward to the increase vibrancy in the area. January 25, 2016 City Council Meeting Minutes Page 10 of 13 Packet Pg. 22 B.1.a Council member Rodriguez agreed that he is also concerned with the aggressive timeline, but feels confident that staff will ensure that the facility is ready to open or if the developer will not be able to open as scheduled in August. MOTION TO APPROVE CARRIED 6-1; WITH COUNCIL MEMBER WELCH VOTING AGAINST. D. PLANNING AND DEVELOPMENT E There were no items for this category. E. PUBLIC WORKS 0 E.1 CONSIDER RESOLUTION NO. 2016-005, TO AWARD A CONSTRUCTION CONTRACT TO RELIABLE PAVING, INC. BY TARRANT COUNTY FOR THE CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECT IDENTIFIED AS "LYNDA COURT" (CDBG16) IN THE CAPITAL PROJECTS BUDGET AND TO cm PLEDGE CITY FUNDS TO AUGMENT THE CDBG GRANT. CN APPROVED City Engineer Caroline Waggoner presented item and was available to answer questions from Council. 0 Council had no questions for staff. U) COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE RESOLUTION NO. 2016-005. COUNCIL MEMBER WELCH SECONDED THE MOTION. 0 MOTION TO APPROVE CARRIED 7-0. Ln Ln E.2 CONSIDER AWARD OF PROJECT RFB NO. 16-009 TO TEJAS co COMMERCIAL CONSTRUCTION FOR THE CONSTRUCTION OF SUSAN LEE Ln WATER LINE REPLACEMENT PROJECT (UT1505) IN THE AMOUNT OF cm $704,145.25. APPROVED cm City Engineer Caroline Waggoner presented item and was available to answer questions from Council. Council had no questions for staff. COUNCIL MEMBER LOMBARD MOVED TO APPROVE RFP NO. 16-009 AND AUTHORIZE THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH TEJAS COMMERCIAL CONSTRUCTION. COUNCIL MEMBER WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. January 25, 2016 City Council Meeting Minutes Page 11 of 13 Packet Pg. 23 B.1.a F. GENERAL ITEMS There were no items for this category. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK SESSION AGENDA E Mayor Trevino announced that no action was necessary as the result of Executive Session. a� H. INFORMATION AND REPORTS c� HA ANNOUNCEMENTS Council member Wright Oujesky made the following announcements. cm cm The next Citizens Police Academy will be held on Thursday evenings from February 4 through April 28. There is no cost to participate, but space is limited and advanced registration is required. For more information, visit the city's website or call the Police Department at 817-427-7000. 0 Keep NRH Beautiful and the Common Ground Community Garden are hosting a class U) on backyard composting at 9 a.m. on February 6th in the Community Room at the Library. The class is free and participants may enter to win a compost bin. Tickets are on sale now for the annual Daddy Daughter Valentines Dance which will be 0. held on Saturday, February 6th in the Grand Hall at the NRH Centre. The tickets are $15 per person. They may be purchased at the NRH Centre Guest Services Desk. Ln Ln co Kudos Korner — Peggy Lewis in the Library — A citizen posted comments online about the children's story time at the Library. She stated, "Ms. Peggy, is hands-down the best Ln cm picture book reader in all of America. She does voices, sound effects, and truly loves reading to children and getting them excited about books." The citizen said story time with Peggy is so enjoyable that she and her three children never want to miss it. cm I. ADJOURNMENT E Mayor Trevino adjourned the meeting at 8:27 p.m. January 25, 2016 City Council Meeting Minutes Page 12 of 13 Packet Pg. 24 B.1.a Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary a� 0 cm cm c� 0 0 0 Ln Ln co Ln cm cm January 25, 2016 City Council Meeting Minutes Page 13 of 13 Packet Pg. 25 B.2 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Authorize Resolution No. 2016-006, Calling the May 7, 2016 City Council Election, authorizing a joint election agreement with other Tarrant County political subdivisions and contract for election services with Tarrant County. Presenter: Alicia Richardson, City Secretary Summary: The City Council is required by the Texas Election Code to order the city's General Election of Officials. The approval of Resolution No. 2016-006 will order the city's Election for May 7, 2016. The Resolution also authorizes the city to hold its election jointly with other Tarrant County entities, to contract with Tarrant County to administer the joint election and establishes voting locations. General Description: The City Secretary's Office is responsible for conducting municipal elections as prescribed by the Election Code of the State of Texas and the City of North Richland Hills' City Charter. The City Charter states that the governing body of the City shall consist of a Mayor and seven (7) Council persons who shall be elected for terms of two years. All places, including the Mayor, will be elected at large. The Mayor and Council persons in Places 2, 4, and 6 shall be elected in even-numbered years and Council persons in Place 1, 3, 5 and 7 elected in odd-numbered years. Pursuant to Section 3.004 of the Texas Election Code, the governing body of a political subdivision shall order the General Election. An election may only be held on a uniform election date—first Saturday in May or the first Tuesday after the first Monday in November. The 2016 General Election will determine the positions of Mayor and City Council Places 2, 4, and 6. These positions are elected for a two-year term and will expire in May 2018 or until their successors are duly elected and qualified. The filing period for the 2016 General Election began January 20, 2016 and concludes on February 19, 2016. Candidates will file their completed application with the City Secretary's Office during the business week between the hours of 8:00 a.m. and 5:00 p.m. Packet Pg. 26 B.2 "ArRok., NORTH KIC;HLAND HILLS In accordance with State law, Resolution No. 2016-006 orders the City's General Election of Officials to be held on May 7, 2016. The persons elected to the offices of Mayor and City Council Places 2, 4, and 6 shall be for a term of two years. The proposed resolution establishes Election Day voting locations, provides for the appointment of election officials, early voting and Election Day procedures and authorizes the Mayor to execute a joint election agreement and contract for election services with Tarrant County. Early voting will begin April 25, 2016 and continue through May 3, 2016. In the event a run-off election should be needed, the Resolution also sets June 18, 2016 as the run-off date, provides for early voting days and times and allows the contract with Tarrant County to be extended to the run-off election. As in previous years, the city's election will be held jointly with other Tarrant County political entities holding an election, with the city entering into a contract with Tarrant County to administer the joint election. The contract will not be finalized until after the February 19, 2016 filing deadline when it is known which entities will be participating and holding an election. It is anticipated that the election contract will be similar to previous contracts with the county and will include the following provisions: • Tarrant County Elections Administrator will serve as the administrator of the Joint Election with each participating entity remaining responsible for decisions and actions as required by law. • Early voting will be conducted jointly with all participating entities beginning on April 25, 2016 and ending on May 3, 2016 at the locations and times established by the county. North Richland Hills voters may vote early at: + Tarrant County Elections Center, 2700 Premier, Fort Worth; • Dan Echols Center, 6801 Glenview Drive; • North Richland Hills Library, 9015 Grand Avenue; or • any of the other joint early voting locations • Early voting by personal appearance will be conducted exclusively on the county's eSlate Electronic Voting System. On Election Day, voters will have a choice between the eSlate electronic voting system or a paper ballot that is scanned using Tarrant County's EScan voting system. • Ballots that contain ballot content for more than one joint participant because of overlapping territory will be arranged in the following order: Independent School District, City, Water District(s), College District and other political subdivisions. • On Election Day, North Richland Hills voters will vote at their designated polling location — Dan Echols Center, Library Community Room or the Former Bursey Road Senior Center. • The Tarrant County Elections Administrator will release unofficial cumulative totals and precinct returns of the election as precincts report to the central and remote tabulating stations and the returns are tabulated. The unofficial cumulative totals and precinct returns will be released to the joint participants, Packet Pg. 27 B.2 lqmk IM Rib "ArRok., NORTH KIC;HLAND HILLS candidates, press and general public by distribution of hard copies at the central counting station (2700 Premier Street, Fort Worth) and by posting to the county web site. On Election night, the county will not allow the release of the results printed on the tapes produced by the voting equipment to any participating entity at any of the remote collection sites or by phone from the individual polling locations. Each participating entity will receive their election results from either the county's central counting station or county website. • Election expenses will be allocated among the participating entities according to a formula based on the average cost per Election Day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling locations will be pro-rated equally among the participants using the polling location. • The Elections Administrator will be the general custodian of the voted ballots and all records of the Joint Election. Recommendation: To approve Resolution No. 2016-006. Packet Pg. 28 B.2.a RESOLUTION NO. 2016-006 WHEREAS, the City of North Richland Hills, Texas ("City") is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government code; and WHEREAS, the City of North Richland Hills Charter provides that city elections shall be held in accordance with laws of the State of Texas; and cm WHEREAS, Section 41.001(a) of the Texas Election Code, as amended by the 84tH Texas Legislature, establishes the first Saturday in May as a uniform election date for the purposes of conducting a General Election; and WHEREAS, Section 3.004(b) of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a General Election for the purposes of electing members to the governing body; and WHEREAS, the City will enter into joint election agreements and contracts for election services with Tarrant County pursuant to Texas Election Code ("Code) Sections 31.092 and 271.002. 0 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: General Election Called. An election is hereby called to elect a Mayor and City Council Places 2, 4, and 6 to serve from May 2016 until May of 2018, or until their successors are duly elected and qualified. The election cm shall be held on May 7, 2016 between the hours of 7:00 a.m. until 7:00 p.m. PRECINCT VOTING LOCATION Precinct One (includes County voting precincts Library Community Room 3041, 3177, 3214, 3324, 3333, 3364, 3575, 9015 Grand Avenue E 3664, & 3665) North Richland Hills, TX 76180 Precinct Two (includes County voting precincts Dan Echols Center 3140, 3215, 3289, 3326, 4620 & 4629) 6801 Glenview Drive cm North Richland Hills, Texas 76180 Precinct Three (includes County voting Former Bursey Road Senior Center precincts3049, 3063, 3177, 3209, 3367, 3387, 7301 Bursey Road, North Richland Hills, 3447, 3507, 3527, & 3584) TX 76182 Packet Pg. 29 B.2.a Section 2: Application for Place on Ballot. Qualified persons may file as candidates by filing with the City Secretary between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, beginning January 20, 2016, and ending February 19, 2016. Each application for a place on the ballot shall be accompanied by either a filing fee of One Hundred Fifty ($150.00) Dollars payable to the City, or, in lieu of the filing fee, a Petition seeking the candidate's name to be placed on the ballot. Such Petition must be signed by at least one hundred fifty (150) qualified voters of the City. Forms for the Petition shall be furnished to potential candidates by the City Secretary. cm Section I Joint Election Agreements Approved. The Mayor is authorized to enter into joint election agreements and contracts for election services with Tarrant County conducted under the authority of Chapter 271 of the Election Code (the "Agreements"). The election shall be conducted pursuant to the election laws of the State of Texas. Section 4: Early Voting. a. Early voting by personal appearance. Early voting by personal appearance will be held jointly with other political subdivisions in Tarrant County beginning on April 25, 2016 and will continue through May 3, 2016 at the locations established by Tarrant County on the dates and times as follows or as may be amended by Tarrant County: April 25 —April 29 8:00 a.m. to 5:00 p.m. April 30 7:00 a.m. to 7:00 p.m. co May 1 11:00 a.m. to 4:00 p.m. May 2 - May 3 7.00 a.m. to 7.00 p.m. cm The main early voting location shall be located at: Tarrant County Elections Center 2700 Premier Street Fort Worth, Texas 76111 W 0) North Richland Hills early voting locations also include: c� Dan Echols Center Former Bursey Senior Center 6801 Glenview Drive 7301 Burse Road North Richland Hills, TX 76180 North Richland Hills, TX 76182 cm b. Early voting by mail. Frank Phillips, Tarrant County Election Administrator (Elections Administrator), or his designee, is hereby designated as Early Voting Clerk for the general election. The Tarrant County Election Administrator may appoint other deputy early voting clerks as necessary. Applications for early voting by mail may be delivered to the Elections Administrator at the following address: Early Packet Pg. 30 B.2.a Voting Clerk, 2700 Premier Street, Fort Worth, Texas 76111, beginning January 1, but not later than April 26, 2016 if delivered by mail. Early voting by mail ballots shall be mailed to the Elections Administrator at the same address. All resident qualified electors of the City shall be permitted to vote at said election and, on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside. c. Early voting by Ballot Board. Early voting, both by personal cm appearance and by mail, shall be canvassed by the Early Voting Ballot Board, which is hereby created. The Presiding Election Judge and Alternate Presiding Election Judge, as set forth in the Agreements, shall serve as the presiding officer and alternate presiding officers, respectively, of the Early Voting Ballot Board. The other election officers serving at the election shall serve as the other members of the Early Voting Ballot Board. Section 5: Runoff Election. In accordance with Section 2.025 of the Texas Election Code, in the event no candidate receives a majority of votes for an office, there shall be a runoff election held on June 18, 2016. The polling place on Election Day for the runoff election shall be at the same polling places as those of the original election, and the hours of voting shall be between 7:00 a.m. and 7:00 p.m. Early voting by personal appearance shall be held at the same locations set out in Section 4 hereof on each day that is not a Saturday, Sunday, or an official State Holiday, beginning on Monday, June 6, 2015, and continuing through Tuesday, June 14, 2016 between the hours of 8:00 A.M. and 5:00 P.M. except June 11 and June CN 13-14 when voting will be between the hours of 7:00 A.M. and 7:00 P.M. and June 12 when voting will be between the hours of 11:00 A.M. and 4:00 P.M. Section 6: Method of Voting. Early voting by personal appearance shall be W conducted exclusively on Tarrant County's eSlate electronic voting system. On Election Day, Tarrant County voters shall have a choice between voting on the eSlate electronic voting system or by a paper ballot that is scanned at the polling place using Tarrant County's eScan voting system. All expenditures necessary for the conduct of the election, the purchase of materials therefore, and the employment of all election officials are hereby authorized, and shall be conducted in accordance with °. the Agreements and the Code. Section 7: Governing Law and Qualified Voters. The election shall be held in accordance with the Constitution of the State of Texas and the Code, and Packet Pg. 31 B.2.a all resident qualified voters of the City shall be eligible to vote at the election. Section 8. Publication and Posting of Notice of Election. Notice of the election shall be given as required by Chapter 4 of the Code. Section 9. Necessary Actions. The Mayor is authorized to execute a joint election agreement and contract for election services with Tarrant County whereby Tarrant County will provide all material, supplies and personnel to hold the election contemplated hereby, including any runoff election which may be required, and will be responsible for coordinating, supervising and cm administering the joint election This resolution shall be construed with any action of the governing bodies of other Tarrant County political subdivisions providing for the conduct of a joint election as herein contemplated. The Mayor and the City Secretary of the City, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code in carrying out and conducting the election, whether or not expressly authorized herein. 0 AND IT IS SO RESOLVED. PASSED AND APPROVED on the 8t" day of February, 2016. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor cm ATTEST: Alicia Richardson, City Secretary 0) E APPROVED AS TO FORM AND LEGALITY: c� City Attorney cm Packet Pg. 32 B.3 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Authorize the City Manager to execute an Interlocal Agreement between Tarrant County and the City for road construction work on Redondo Street and Eden Road. Presenter: Boe Blankenship, Streets Superintendent Summary: The North Richland Hills City Council is being asked to allow the City Manager to execute an interlocal agreement between Tarrant County and the City for road construction work on Redondo Street between Riviera Drive and Briley Drive and Eden Road from Marti Lane to 575 feet north. General Description: Redondo Street and Eden Road are part of the Annual Preventive Street Maintenance Program which was approved by the City Council. Redondo Street will receive approximately 1 ,776 linear feet of subgrade stabilization and new asphalt pavement, Eden Road will receive approximately 575 linear feet of rehabilitation and asphalt resurfacing. The terms and conditions of the agreement are attached. The city will pay for materials, freight charges and one half of the fuel used by the County for the road construction work on Redondo Street and Eden Road. Once the agreement is executed, staff will coordinate with the County to schedule the work. The preliminary schedule calls for Eden Road to begin in February 2016 and Redondo Street to begin in April 2016. 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(6 a) O) N N N Cn Cn > iZ w w w w >' >' (6 (6 C a o d Q l4 tp CL a)OU z� E 'X OCC) CC) CC) O NO O OONOO IM U C e r 0 N U � N N N U O 0 0 0 0 — U) C w E 0 G V O a) 0 (p O -0 IM. - 0 'X y O > O Cn U) O 0 l4 tp >+ C l4 cc E Z U CO � � H i= .0 m _ — w V V V V V V V V d 3 r L 0 a) L m N l() l() l() l() l() l() l() l() S l4 l4 N C > v J >� o Q s a O O y cc cc iZ (6 (6 > > E 35 y m o o v .N .0 3 3 3 3 E y IE5 cc U O (6 di 0 (ncow < N UUUUw u iz iz 4 ) m E o w _ U n E T o J 2 O O R Cn (6 N C2 LL1 'o (6 E Q U c rn c a` °cr) EQc) -0 c cc co m U) W 7 c j °v a _0 a) w y 0) o w L v x :: Cc N ° a o m 0 �c o o m " y V) m m — o J o E o Y o o y o Q E � Y O 0 2 2E � w Z w ,iDLL aU I IM ' LL — z U O o � T d "= � U B.3.e THE STATE OF TEXAS INTERLOCAL AGREEMENT COUNTY OF TARRANT This Interlocal Agreement is between Tarrant County, Texas ("COUNTY"), and the City of North Richland Hills ("CITY"). ' WHEREAS, the CITY is requesting the COUNTY's assistance to: • Reconstruct and Resurface Redondo Street located within the City of North Richland Hills from Riviera Drive to Briley Drive. (Approximately 1,776 linear feet). • Rehabilitate and Resurface Eden Road located within the City of North Richland Hills from Marti Lane to 575 feet North. (Approximately 575 linear feet). Collectively, hereinafter referred to as the "Project". WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legally available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the City Council of the CITY each make the following findings: cm a. This Agreement serves the common interests of both parties; b. This Agreement will benefit the public; C. The division of costs fairly compensates both parties to this Agreement; and d. The CITY and the COUNTY have authorized their representative to sign this Agreement. 0 NOW, THEREFORE, the COUNTY and the CITY agree as follows: 1 Packet Pg. 38 B.3.e TERMS AND CONDITIONS 1. COUNTY RESPONSIBILITY The COUNTY will furnish the labor and equipment to assist the CITY in completing the Project: • Redondo Street: Following removal of the roadbase material by the CITY, the COUNTY will stabilize the exposed subgrade, regrade, shape, and prime the roadbed, place four inches of asphalt base, place two inches of asphalt surface, and clean the jobsite. ' • Eden Road: The COUNTY will reclaim the existing roadbase and remove excess materials. The COUNTY will stabilize the exposed subgrade, regrade, shape and prime the roadbed, place three inches of asphalt surface, backfill the pavement edges and clean the jobsite. X 0 2. CITY RESPONSIBILITY 2.1 The CITY will furnish and pay for the actual cost of the materials, including any delivery or freight cost. The CITY will provide a purchase order and will be billed directly by the material supplier. The COUNTY may accumulate and bill the CITY for incidental material cost. 2.2 The CITY will pay for one-half of the COUNTY's fuel used to construct this Project. The COUNTY will invoice the CITY for the fuel consumed at the conclusion of the Project. 2.3 The CITY will be responsible for all traffic control required to construct this Project. This responsibility includes all advance notices, signage, barricades and flagmen necessary to control traffic in and around the construction site. cm 2.4 The CITY will remove the excess roadbed materials on Redondo Street prior to the COUNTY stabilizing the exposed subgrade. 2.5 The CITY will adjust all utilities, manholes and valve boxes for this Project. 2.6 The CITY will provide the COUNTY with a hydrant meter and all the water necessary for construction of the Project at no cost to the COUNTY. 2.7 The CITY will provide or pay for any engineering, survey, and laboratory testing required for this Project. 2.8 The CITY will furnish a site for dumping all spoils and waste materials generated during construction of this Project. 2 Packet Pg. 39 B.3.e 2.9 If required, the CITY will be responsible for the design and development of a Storm Water Pollution Prevention Plan (SWPPP). The CITY further agrees to pay for all cost (including sub-contractor materials, labor and equipment) associated with the implementation of the plan. The COUNTY will be responsible for maintenance of the plan during the duration of the Project. Documentation and record keeping of the SWPPP will be the responsibility of the CITY. 3. PROCEDURES DURING PROJECT COUNTY retains the right to inspect and reject all materials provided for this P roj ect. If the CITY has a complaint regarding the construction of the project, the CITY must complain in writing to the COUNTY no later than 30 days of the date of project completion. 4. NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 0 5. OPTIONAL If requested by the CITY, the COUNTY will apply permanent striping coordinated through the Transportation Department. Application of striping by the COUNTY cm is limited to Project roadways. If the CITY desires permanent striping applied to any roadways or portions of roadways not covered by this Agreement, the CITY will need to enter into a separate agreement with the COUNTY for the provision of those services. 6. TIME PERIOD FOR COMPLETION The CITY will give the COUNTY notice to proceed at the appropriate time. However, the COUNTY is under no duty to commence construction at any particular time. E 3 Packet Pg.40 B.3.e 7. THIRD PARTY The parties do not enter into this Agreement for the benefit of third parties. The intent of this Agreement excludes the idea of a suit by a third party beneficiary. The parties to this Agreement do not consent to the waiver of sovereign immunity under Texas law to the extent any party may have immunity under Texas law. 8. JOINT VENTURE & AGENCY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. 9. EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing , makes the Agreement fully executed. 10. TERMINATION OF a This Agreement will automatically terminate upon completion of the Project or September 30, 2016, whichever date occurs first. This Agreement may be renewed prior to its expiration upon the mutual consent of the parties in writing. cm 0 4 Packet Pg.41 B.3.e TARRANT COUNTY, TEXAS CITY OF NORTH RICHLAND HILLS B. Glen Whitley Mark Hindman County Judge City Manager E Date: Date: Gary Fickes Mike Curtis, P.E. Commissioner, Precinct 3 Managing Director of Development Services Date: Date: t� a 0 Attest: Attest: cm APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY Criminal District Attorney's Office* Assistant City Attorney 2 * By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. 5 Packet Pg.42 B.3.f NOTICE TO PROCEED 0 c� The City of North Richland Hills hereby notifies the County that the County may proceed with this project, as specified in the attached Agreement, on or after (Month/Date/Year) Authorized City Official City of North Richland Hills to Redondo Street from Riviera Drive to Briley Drive (approximately 1,776 If) Eden Road from Marti Lane to 575 If North (approximately 575 If) 0 CL Packet Pg.43 B.4 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Authorize Ordinance No. 3392, Abandonment of a public water line easement located within the Aegon Office Park Addition. Presenter: Caroline Waggoner, City Engineer Summary: The City Council is being asked to approve an Ordinance which abandons an unneeded public water line easement. General Description: The Aegon Office Park Addition (Block 1, Lot 1) is located on the north side of Boulevard 26 and houses the HealthMarkets business complex. When the property originally developed in 1990, a public water main was installed in a water line easement that was dedicated by plat (PRTCT Cabinet A, Slide 384). A number of years later in 2002, a portion of this waterline was rerouted to accommodate a building expansion. At that time a new water line easement was dedicated (DRTCT Instrument No. D202162573). Although a portion of the former easement was designated to be abandoned, the necessary action was not taken to do so. The property owner is requesting that this easement be abandoned at this time. Recommendation: Approve Ordinance No. 3392. Packet Pg.44 B.4.a ORDINANCE NO. 3392 AN ORDINANCE ABANDONING A PUBLIC WATER LINE EASEMENT ON PROPERTY LOCATED IN AEGON OFFICE PARK ADDITION IN THE CITY OF NORTH RICHLAND HILLS. WHEREAS, the City no longer requires the water line easement originally created in a plat instrument recorded in PRTCT Cabinet A, Slide 384, Tarrant County, Texas, which easement is depicted on Exhibits AA@ and "B" hereto; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 0 M Section 1: THAT the fifteen foot (15') wide water line easement located on on Lot 1, Block 1, Aegon Office Park Addition to the City of North Richland Hills, Tarrant County, Texas, which easement is described in an instrument recorded in Cabinet A, Slide 384, Plat Records of Tarrant County, Texas and depicted on Exhibits AA@ and "B" hereto is hereby abandoned and discontinued. AND IT IS SO ORDAINED. PASSED AND APPROVED this 8th day of February, 2006. S CITY OF NORTH RICHLAND HILLS Ln co cm By: Oscar Trevino, Mayor 0 ATTEST- S Alicia Richardson, City Secretary Approved as to form and legality: City Attorney Packet Pg.45 EXHIBIT B Page 2 of 2 15" WATER EASEMENT ABANDONMENT 6,611 SQ. FT. OR 0.15 ACRE LOT 1, BLOCK 1 N89*47'26"W 698A7' BIRD\ALLE HIGH SCHOOL ADDIMN CAB. A i-, 5902 1/2' tRF P.O.C. C TROLUN10 MONUMENT "2 C T" 7 11MON LOT 1, BLOCK 1 4 E r_ AEGON CFPtCE PARR ADDJTSOjI,a lb, 0 FIRS FILING CAB, A, SLIDE 384 r_ m E P.O.B 4) U) m c' w ELn U-) Li L12 < 4) 15' WATER EASEMENT PORTION OF subm %- CAB. A, SUDE 384 tn p 15 WATER EASEMENT-4%6 E CAB. A,, SUDE 384 Lj 6,611 SO. FT. OR o.15 < 0 cd < ACRE 0 cli m LINk 0 0 �-�NETABLF La L6 z 1 LEN271,:� BEAMNO L2 74,66 L3 2%48 L4 8171 4 L5 145.70 " ' 4" L'6—.15.00 N • 7 "of L7 15-00 0 N001 4' IS G:7 N00'T 4" L11 '17' 1- 5/8' IRF Ln LIl 437-88 'I '34'E CONTROLLING 00 02 15,00 5 "7. MONUMINT L3 S/A' IRF _j L3 x 16' WATER EASEMENT UllUTY EASEMENT LLI CAB. A, SURE 384 INST. NO. D202112573 E 0 E JOB NO,: 16-0120 PEISEIR & MANKIN DATE: 01/26/2016 M OTHY N R0911t SURVEYING, LL TIM ww Prat"' MANKIOnW LOhd SUrVoyor ha,612 ivww.Pei se rsu rveying.corn FIRM No. 1" - 100, 623 1,,. FDALLAS ROAD IIIIIIIII T- - GRAREIANE, TEXA5 76051 D F A WN I M 817-4Pl 18Q5 (0) *k ( xs-�?)'C/ �C,m� -5117-431—IaO9 (F) COMMERCIAL RESIDENT UOUNDARIES TOPO k� CHECKED: rn c n k i n @p t�I s e r s u r ve y�n g.c o m MORTGAGE GR Packet Pg.46 ......... B.4.b XHIBPT A page f 15' WATER EASEMENT ABANDONMENT 6,611 Std. FT. OR 0.15 ACRE FLING a 10 15 acre scat of fond SitLated in the L C. WALKER SURVEY, ABST'RAC'T NC. '1652, Crty of hearth Rachlarra HMa, Torr©nt County, 'Term said tract of and being a portion of Lot 1, Black '1, Aegon Offlae Pork Add'ltion, an 4adrVor to 'he City of North R'ichdand Hills, Tarrant County, 'Texas„ according to the pSot thereof recorded in Cabinet A, 'Elide 384, Plot Records Tarrant County„ Texas crkd being more particularly pescrihed as folicwS; COMMENCING o 1/2 incrl iron rod found for the Northeast corner of said Lot '1, Block 1, some being the � northwest corner of Lot 1, Block 9, Northeast Crossing AddlUon, an Additk t y � Tarrant. Cot nty, Texas-, accordinga to the plat thereof recorded in Cabinet An Slide 5149, Said Plat Records,, sfalrrie E being the south lima of Lot '1, Block, 1, Birdu;Ile High School Addition. on Aadition to the City of North Richland C: Hiiiis Torran! County, Texos, according to vP e plat there of recorded In Cabinet A, Slide 59012, said Plot 0 Records,- THFNCE through the rntbsncr of sold Lot 1, 'Block: 1. Aegor Office Park Addition, as foHows, 8P3 Soroth 25 d 5 ..g. �r0 nr"^. 4 1 wrc. 4Weef., a dlstcmCe of 285.37 feet to tk"Ie POW Cr" IEECIhpNYhJG'; �( .South Go deg, r2 rnln, 3" 'West, e distance of 37970 feet to c point for ecr'nern South 45 deg, 56 rn%n, 00 sec. 'Nest, a dis once of 74.56 feet to E a paint for corner; Nortfi S9 deg. 47 titian. 15 sec. 'Nest, a distance of 21.45 feet tG 0 pooat for cornea a) U) North 45 defy. 56 rnin. 00 sac. Eost, a distance of 83,71 feat to a ,; M pain far carne., w North 00 deg_ 12 rain, 34 sec. East, a distance of 145.70 feat to a point for corner, Ua ffrsrtFr B:g deg. 47 moors_ 26 sec. We,t, o dtstonce of 115.00 feet to a point: for corner, � orth 00 deg. 12 rnIrr. 34 sec, East a distonc.ea of *15.00 'Beet to .o paint for ecr'neri auut4, +5E deg. 47 min, 25 sec.. Nfes't„ a distance of 15.00 feet to rY point for corner; � P :trCh 0 0 deg. '12 rain. „,+4 seat, E,p«a t, a riist'arfcls of 15,00 feet to ;, point for corner; 8PJ South 82 d eg. 47 rnirl. 26 sec, East. a distance of 30,00 feet to o paint for corner; 2 Nortin 00 deg. 12 mire, 34 sec. East, a distance of 137,68 font to a Point for comer; cli `qu re feet a<g. 47 men. 26 seoo East„ a dis'tcnce a+ 15,0E feet tc the., POINT OF BEGINNING and conto'ening 6,611 M square Peet tar 0,.15 ^ire of damputed land, more or lea Z Ln x r_ 0 I I,PF r,.ad Fe,­d 2 eam:m aPdar n:g _ l5enma err bra cane Irva l$a ath CC7 urgq. ^7. rrxln 34 aec wars of uluatcp Ih 4hc L.a;.WALKER SUf V--Y, AdR'TRACT No. '1652 Gray 08 N lh Rlcrdana Hills, Tarrant crra tract of lamp � tract,at lord ue q'a par Glen of Let 1. eaaap 1.Ae;W afrae P.©rk Aadlj , ah.Ad�drtipn 0.a the City tl Y North 7 chid vd � @d Im T1110M Ca�hty uyxaW, ae.cerezln5 Its 'he Plat Che,reaf raecsrdasY�is Cobhlak A $1 do 3to PtaM1 Record., Tarrant C�.,i 'y, Tana. n. P.0 9 Paint of 8.qr—Ag � A-. P.J.0 Pool:na Cafnmrma rg emmn w " a mant.m mno r' This bW p rCy Gf nt ca a tlt(tl�p"rttv: trmen .. ay G kfaweri, t5t anW Nh s waV peu erm as wh ouY the teaPY clrw cta per the cttnxa Wegt e .JOB NQ., 16°0120 pp E R & K N L E" LLB a�MO Y R. iTA <IN DATE: 01/26/2016 pPagge—,iI akmaca lanW Land vayar wa.ds2a. M ICr0 5a-0th �,p�eisex�surve,yirag.cl�nra FIRM No SCALE: 1407 To SCALE 623 E. DALLAS ROAD Expo ?r,'d'r, , f.f.t.1. ou? 11BE16A(g6G1ro`te `" 81�-481-15f�p F ter C1 ED: 7.R.hl 4 3 COMMERCIytL W IIESIDENT'f Packet Pg.47 rr onkIn9pei"rstarvey ng corn temtmar st a. Yana BOUNDARIES . TOPOGRAP MORTGAGE B.5 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Authorize the City Manager to execute a contract with All Points Pioneer for services to relocate City Hall in an amount not to exceed $82,308.50. Presenter: Jimmy Perdue, Director of Public Safety Summary: City Council is being asked to authorize the City Manager to execute a contract with All Points Pioneer for services to relocate City Hall in an amount not to exceed $82,308.50. General Description: All Points Pioneer movers submitted their proposal for relocation services dated January 25, 2016 to the City of North Richland Hills, with the total not to exceed price of $82,308.50. The final invoice will be rated based on the actual time and materials used under the Tarrant County Cooperative Purchasing Program contract for Moving Services. The Tarrant County Commissioners Court Bid No. 2014-066, Annual Contract for Moving Services for Facilities Management awarded All Points Pioneer as the primary vendor with options to renew for two additional 12-month periods. The scope of work includes moving office contents, computers, designated file cabinets and file systems from 7301 NE Loop 820 North Richland Hills, 6720 NE Loop 820, 7202 Dick Fisher Dr. North, 7200 Dick Fisher Dr. South, and 6801 Glenview Dr. TX 76180 to the new City Hall. City staff will pack the boxes provided by All Points Pioneer. All Points Pioneer will perform disconnect and reconnect of computers. All Points Pioneer will pack, disassemble, reassemble and unpack File systems that are being moved. The CIP project FC1205 includes the cost of the relocation of City Hall. Recommendation: To authorize the City Manager to execute a professional services contract with All Points Pioneer to relocate City Hall in an amount not to exceed $82,308.50. Packet Pg.48 B.5.a AT*Tne- LL POINTS PIONEER ` January 25, 2016 Kevin Palmer North Richland Hills Police Department 7301 NE Loop 820 North Richland Hills, TX 76180 0 Dear Kevin, cL Thank you for the opportunity to submit a relocation proposal. The offerings in this proposal incorporate the services of our Office and Industrial Division. The primary goal of All Points Pioneer is to accomplish your move efficiently, economically and to your complete satisfaction. The following pages detail your requirements and our desire and abilities to satisfy them. r_ 0 All Points Pioneer is a local Office and Industrial Moving company located in Grand Prairie, TX. If there are any questions, after your review, please feel free to call me at(817)275-6888.We look forward to providing you a smooth, "worry free," relocation. cm Ln Respectfully yours, U) 0 a 0 Wes McMillan Commercial Services All Points Pioneer 2450114 th Street#290 Grand Prairie, TX 75050 Cell 469-744-0427 Office 817-275-6888 Fax 817-275-7847 wwweall�oints ioneerecorn Aft hWsWbv Agmt b AJrjwd Van fires Packet Pg.49 B.5.a City Hall Move Scope of Work-Move office contents, computers,designated file cabinets and file systems from 7301 NE Loop 820 North Richland Hills, 6720 NE Loop 820, 7202 Dick Fisher Dr. North, 7200 Dick Fisher Dr. South, and 6801 Glenview Dr. TX 76180 to the new City Hall. This move is expected to take place 2016. City staff will pack the boxes provided by All Points Pioneer. All Points Pioneer will perform disconnect and reconnect of computers. All Points Pioneer will pack, disassemble, reassemble and unpack File systems that are being moved. The final invoice will be rated based on the actual time and materials used which are in the Tarrant County contract for Moving Services. Shipment is released at our minimum at$0.60 per lb. per article unless signed paperwork stating actual valuation is received at the time the services are ordered. Property Box Delivery # of Hours Rate Per Hr Total Driver 1 4 $40.00 $40.00 $160.00 Mover 1 4 $23.00 $23.00 $92.00 Trucks $0.00 $0.00 $0.00 t� 0 Total $63.00 $252.00 Material-equipment # of Rate Total a. Labels 8 $20.00 $160.00 1.5 Carton 1000 $1.75 $1,750.00 5 a. 3.1 Carton Medium 30 $3.75 $112.50 4.5 Carton, Large 30 $4.75 $142.50 Dish Pack Carton, Tall 10 $8.00 $80.00 Move Crates 48 $2.50 Per Week for 2 wk $240.00 Tape 72 $2.25 $162.00 0 Total $2,647.00 cm Ln a. ataIIII Illl° irqperty $2,899.00 CO Jail 0. Crate Pick up and Delivery # of Hours Rate Per Hr Total Driver 1 8 $40.00 $40.00 $320.00 Total $40.00 $320.00 Jail Move # of Hours Rate Per Hr Total Driver 2 5 $40.00 $80.00 $400.00 Mover 2 5 $23.00 $46.00 $230.00 Trucks $0.00 $0.00 $0.00 Installer 1 5 $26.00 $26.00 $130.00 Total $152.00 $760.00 Material-equipment # of Rate Total Labels 1 $20.00 $20.00 Move Crates 20 $2.50 Per Week for 2 wk t_Packet Pg. 50 1 B.5.a Interlock Cartons 10 $2.15 $21.50 Tape 6 $2.25 $13.50 Stretch wrap 1 $28.00 $28.00 Speed Packs 9 $10.00 $90.00 Panel Carts 2 $10.00 $20.00 Rolling Machine Cart 3 $10.00 $30.00 Flat Screen Bubble Bags 9 $3.00 $27.00 Keyboard bags 8 $3.00 $24.00 PC Disconnect & Connect 8 $25.00 $200.00 Peripheral Disconnect & Connect 11 $10.00 $110.00 Total $684.00 t� Police Department CL Crate Delivery & Pick up # of Hours Rate Per Hr Total Driver 1 8 $40.00 $40.00 $320.00 a. Mover 1 8 $23.00 $23.00 $184.00 Trucks $0.00 $0.00 $0.00 $26.00 $0.00 $0.00 Total $63.00 $504.00 0 Main Move # of Hours Rate Per Hr Total Driver 4 12 $40.00 $160.00 $1,920.00 cm Mover 12 12 $23.00 $276.00 $3,312.00 Ln CO Trucks 4 12 $0.00 $0.00 $0.00 Installer 1 12 $26.00 $26.00 $312.00 0 a 0 Total $462.00 $5,544.00 0 Smooth-Set: # of Hours Rate Per Hr Total Driver 2 6 $40.00 $80.00 $480.00 Mover 2 6 $23.00 $46.00 $276.00 Trucks $0.00 $0.00 $0.00 Installer 1 6 $26.00 $26.00 $156.00 Total $152.00 $912.00 Material-equipment # of Rate Total TV Box Rental 2 $75.00 $150.00 Wardrobe Boxes 25 $12.00 $300.00 1.5 Interlocks 70 $2.15 Packet Pg. 51 2 B.5.a Move Crates 700 $2.50 Per Week for 2 wk $3,500.00 Safe Jack 1 $75.00 $75.00 Mirror Cartons 6 $12.00 $72.00 Paper Pads 12 $3.00 $36.00 Mattress Cartons 2 $20.00 $40.00 Stretch wrap 2 $28.00 $56.00 Speed Packs 50 $10.00 $500.00 Panel Carts 2 $10.00 $20.00 Rolling Machine Cart 10 $20.00 $200.00 Flat Screen Bubble Bags 203 $3.00 $609.00 Keyboard bags 120 $3.00 $360.00 PC Disconnect & Connect 120 $25.00 $3,000.00 Peripheral Disconnect & Connect 256 $10.00 $2,560.00 0 Total $11,828.50 a® CL liiiiiirn ate d °°°IIII°°°ataIIII IIII°° IIIIlit $18,788.50 U) 0 Fire Administration Crate Pick up & Delivery # of Hours Rate Per Hr Total Driver 1 8 $40.00 $40.00 $320.00 Mover 1 8 $23.00 $23.00 $184.00 Trucks $0.00 $0.00 $0.00 0 Total $63.00 $504.00 a. Fire Administration Move # of Hours Rate Per Hr Total cm Ln CO Driver 4 6 $40.00 $160.00 $960.00 Mover 6 6 $23.00 $138.00 $828.00 Trucks 4 6 $0.00 $0.00 $0.00 a 0 Installer 1 6 $26.00 $26.00 $156.00 0 Total $324.00 $1,944.00 a. Smooth-Set: # of Hours Rate Per Hr Total Driver 1 5 $40.00 $40.00 $200.00 Mover 1 5 $23.00 $23.00 $115.00 Total $63.00 $315.00 Material-equipment # of Rate Total Labels 3 $20.00 $60.00 1.5 Interlocks 20 $2.15 $43.00 Move Crates 80 $2.50 Per Week for 2 wk $400.00 Dish Packs 5 $8.00 Packet Pg. 52 3 B.5.a Safe Jack 1 $75.00 $75.00 Stretch wrap 2 $28.00 $56.00 Speed Packs 22 $10.00 $220.00 Rolling Machine Cart 4 $10.00 $40.00 Panel Carts 2 $10.00 $20.00 Safe Jack 1 $75.00 $75.00 Flat Screen Bubble Bags 26 $3.00 $78.00 Keyboard bags 17 $3.00 $51.00 PC Disconnect & Connect 17 $25.00 $425.00 Peripheral Disconnect & Connect 63 $10.00 $630.00 Total $2,213.00 t� 0 liii iiirn ate d ataIIII IIII liii iii Adr6h ilii strat i�1 $4,976.00 Traffic SWAT CSI 0. Crate Pick up & Delivery # of Hours Rate Per Hr Total Driver 1 8 $40.00 $40.00 $320.00 _0. Mover 1 8 $23.00 $23.00 $184.00 0 Trucks $0.00 $0.00 $0.00 0 Installer $26.00 $0.00 $0.00 r_ 0 0 Total $63.00 $504.00 Traffic SWAT CSI # of Hours Rate Per Hr Total Driver 4 6 $40.00 $160.00 $960.00 cm Ln Mover 6 6 $23.00 $138.00 $828.00 CO Trucks 4 6 $0.00 $0.00 $0.00 Installer 1 6 $26.00 $26.00 $156.00 a 0 Total $324.00 $1,944.00 0 Smooth-Set: # of Hours Rate Per Hr Total Driver 1 5 $40.00 $40.00 $200.00 E Mover 1 5 $23.00 $23.00 $115.00 Total $63.00 $315.00 Material-equipment # of Rate Total Labels 3 $20.00 $60.00 1.5 Interlocks 20 $2.15 $43.00 Move Crates 80 $2.50 Per Week for 2 wk $400.00 Dish Packs 5 $8.00 $40.00 Safe Jack 1 $75.00 Packet Pg. 53 4 B.5.a Stretch wrap 2 $28.00 $56.00 Speed Packs 22 $10.00 $220.00 Panel Carts 2 $10.00 $20.00 Rolling Machine Cart 4 $10.00 $40.00 Safe Jack 1 $75.00 $75.00 Flat Screen Bubble Bags 19 $3.00 $57.00 Keyboard bags 15 $3.00 $45.00 PC Disconnect & Connect 15 $25.00 $375.00 Peripheral Disconnect & Connect 29 $10.00 $290.00 Total $1,796.00 ataIIII 1111 raffit SWA C S $4,559.00 0 SUb IIII IIII�30IIIllhJt Safety $32,986.50 CL U) liUi Illh°°° IIII IIII IIII 0 Information Services a. Crate Delivery& Pickup # of Hours Rate Per Hr S Total 0 Driver 1 8 $40.00 $40.00 $320.00 0 Trucks $0.00 $0.00 $0.00 r_ 0 0 Total $40.00 $320.00 Main Move # of Hours Rate Per Hr Total Driver 1 6 $40.00 $40.00 $240.00 cm Ln Mover 2 6 $23.00 $46.00 $276.00 CO Trucks $0.00 $0.00 $0.00 U) 0 0. Total $86.00 $516.00 0 Material-equipment # of Rate Total Labels 1 $20.00 $20.00 Crates 40 $2.50 Per Week for 2 wk $200.00 Interlock Cartons 10 $2.15 $21.50 Tape 6 $2.25 $13.50 Stretch wrap 1 $28.00 $28.00 Speed Packs 6 $10.00 $60.00 Rolling Machine Cart 2 $10.00 $20.00 Panel Carts 1 $10.00 $10.00 Flat Screen Bubble Bags 14 $3.00 $42.00 Keyboard bags 9 $3.00 $27.00 PC Disconnect & Connect 9 $25.00 Packet Pg. 54 5 B.5.a Peripheral Disconnect & Connect 35 $10.00 $350.00 Total $1,017.00 IIII st liii iiirn ate d ataIIII Ser l c $1,853.00 Budget Finance Crate Delivery & Pick up # of Hours Rate Per Hr S Total Driver 1 8 $40.00 $40.00 $320.00 Mover 1 8 $23.00 $23.00 $184.00 Trucks $0.00 $0.00 $0.00 Total $63.00 $504.00 to High Density File Pack & Install # of Hours Rate Per Hr Total Driver 2 8 $40.00 $80.00 $640.00 a. Mover 3 8 $23.00 $69.00 $552.00 Trucks $0.00 $0.00 $0.00 a. Installer 6 10 $26.00 $156.00 $1,560.00 0 Total $305.00 $2,752.00 Main Move # of Hours Rate Per Hr Total Driver 4 7 $40.00 $160.00 $1,120.00 Mover 12 7 $23.00 $276.00 $1,932.00 Trucks 4 7 $0.00 $0.00 $0.00 Installer $26.00 $0.00 0.00 n CO Total $436.00 $3,052.00 0 0. 0 Smooth-Set: # of Hours Rate Per Hr Total Driver 2 7 $40.00 $80.00 $560.00 Mover 3 7 $23.00 $69.00 $483.00 Trucks 1 7 $0.00 $0.00 $0.00 Installer $26.00 $0.00 $0.00 Total $149.00 $1,043.00 Material-equipment # of Rate Total 1.5 Interlocks 30 $2.15 $64.50 Move Crates 152 $2.50 Per Week for 2 wk $760.00 Tape 6 $2.25 $13.50 Stretch wrap 2 $28.00 $56.00 Speed Packs 18 $10.00 Packet Pg. 55 6 B.5.a Panel Carts 3 $10.00 $30.00 Rolling Book Cart 12 $20.00 $240.00 Rolling Machine Cart 3 $10.00 $30.00 Flat Screen Bubble Bags 18 $3.00 $54.00 Keyboard bags 11 $3.00 $33.00 PC Disconnect & Connect 11 $25.00 $275.00 Peripheral Disconnect& Connect 53 $10.00 $530.00 2 Total $2,406.00 Public Works to Crate Delivery& Pickup # of Hours Rate Per Hr S Total Driver 1 8 $40.00 $40.00 $320.00 Mover 1 8 $23.00 $23.00 $184.00 a. Trucks $0.00 $0.00 $0.00 5 a. Total $63.00 $504.00 0 High Density File Pack/Prep # of Hours Rate Per Hr Total Driver 1 6 $40.00 $40.00 $240.00 Mover 2 6 $23.00 $46.00 $276.00 0 Trucks 1 6 $0.00 $0.00 $0.00 Installer 3 8 $26.00 $78.00 $624.00 cm Ln Total $164.00 $1,140.00 CO Main Move # of Hours Rate Per Hr Total 0. Driver 3 6 $40.00 $120.00 $720.00 0. Mover 7 6 $23.00 $161.00 $966.00 Trucks 3 6 $0.00 $0.00 $0.00 Total $281.00 $1,686.00 Smooth-Set & Unpack # of Hours Rate Per Hr Total Driver 1 8 $40.00 $40.00 $320.00 Mover 2 8 $23.00 $46.00 $368.00 Trucks 1 8 $0.00 $0.00 $0.00 Total $86.00 $688.00 Labels 4 $20.00 &on nn Packet Pg. 56 7 B.5.a Dish Packs 6 $8.00 $48.00 Move Crates 160 $2.50 Per Week for 2 wk $800.00 Interlock Cartons 20 $2.15 $43.00 Dish Packs 6 $8.00 $48.00 Tape 18 $2.25 $40.50 Stretch wrap 1 $28.00 $28.00 Speed Packs 15 $10.00 $150.00 Panel Carts 2 $10.00 $20.00 Rolling Book Carts 10 $20.00 $200.00 Rolling Machine Cart 5 $10.00 $50.00 Flat Screen Bubble Bags 24 $3.00 $72.00 Keyboard bags 17 $3.00 $51.00 PC Disconnect & Connect 17 $25.00 $425.00 Peripheral Disconnect e, & Connect 58 $10.00 $580.00 Total $2,635.50 .2 a. U) ataIIII IIII IIIyIIIllt Warlks $6,653.50 0 CL Courts & Park Administration Crate Delivery& Pickup # of Hours Rate Per Hr S Total Driver 1 8 $40.00 $40.00 $320.00 Mover 1 8 $23.00 $23.00 $184.00 0 Trucks $0.00 $0.00 $0.00 Total $63.00 $504.00 cm High Density File Ln CO Pack/Prep & Install # of Hours Rate Per Hr Total Driver 1 7 $40.00 $40.00 $280.00 0. Mover 3 7 $23.00 $69.00 $483.00 Trucks 1 7 $0.00 $0.00 $0.00 0 Installer 4 20 $26.00 $104.00 $2,080.00 Total $213.00 $2,843.00 Main Move # of Hours Rate Per Hr Total Driver 3 7 $40.00 $120.00 $840.00 Mover 7 7 $23.00 $161.00 $1,127.00 Trucks $0.00 $0.00 $0.00 Total $281.00 $1,967.00 Smooth-Set & Unpack # of Hours Rate Per Hr Total Driver 1 8 $40.00 $40.00 Packet Pg. 57 8 B.5.a Mover 3 8 $23.00 $69.00 $552.00 Trucks $0.00 $0.00 $0.00 Total $109.00 $872.00 Material-equipment # of Rate Total Labels 4 $20.00 $80.00 Dish Packs 10 $8.00 $80.00 Move Crates 236 $2.50 Per Week for 2 wk $1,180.00 Interlock Cartons 40 $2.15 $86.00 Tape 18 $2.25 $40.50 Packing Paper 20 $1.00 $20.00 Stretch wrap 4 $28.00 $112.00 Speed Packs 30 $10.00 $300.00 t3 Panel Carts 2 $10.00 $20.00 Rolling Book Carts 16 $20.00 $320.00 Rolling Machine Cart 10 $10.00 $100.00 a. Flat Screen Bubble Bags 48 $3.00 $144.00 U) Keyboard bags 35 $3.00 $105.00 PC Disconnect & Connect 35 $25.00 $875.00 _a. Peripheral Disconnect & Connect 113 $10.00 $1,130.00 Total $4,592.50 ataIIII Courts & 1114°° IIII Adr6hI i liii iii l iiii�1 $10,778.50 Neighborhood Services cm a. Ln Crate Delivery # of Hours Rate Per Hr S Total CO Driver 1 4 $40.00 $40.00 $160.00 Trucks $0.00 $0.00 0.00 0 0 Total $40.00 $160.00 High Density File Pack/Prep & Install # of Hours Rate Per Hr Total Driver 1 6 $40.00 $40.00 $240.00 Mover 2 6 $23.00 $46.00 $276.00 Trucks $0.00 $0.00 $0.00 Installer 2 6 $26.00 $52.00 $312.00 Total $138.00 $828.00 Main Move # of Hours Rate Per Hr Total Driver 1 6 $40.00 $40.00 $240.00 Mover 2 6 $23.00 $46.00 $276.00 Trucks $0.00 $0.00 Packet Pg. 58 9 B.5.a Total $86.00 $516.00 Material-equipment # of Rate Total Labels 2 $20.00 $40.00 Move Crates 72 $2.50 Per Week for 2 wk $360.00 Interlock Cartons 10 $2.15 $21.50 Tape 18 $2.25 $40.50 Stretch wrap 1 $28.00 $28.00 Rolling Book Cart 4 $20.00 $80.00 Speed Packs 8 $10.00 $80.00 Panel Carts 2 $10.00 $20.00 Rolling Machine Cart 3 $10.00 $30.00 Flat Screen Bubble Bags 7 $3.00 $21.00 e� Keyboard bags 6 $3.00 $18.00 PC Disconnect & Connect 6 $25.00 $150.00 Peripheral Disconnect & Connect 31 $10.00 $310.00 0. 5 Total $1,199.00 0 ataIIII IIII iiii IIII IIII llll r iiic $2,703.00 Utility Billing, Municipal Records, Economic Development, Human Resources Crate Delivery & Pickup # of Hours Rate Per Hr S Total Driver 1 8 $40.00 $40.00 $320.00 Mover 1 8 $23.00 $23.00 $184.00 Trucks $0.00 $0.00 0.00 °.Ln CO Total $63.00 $504.00 U) 0 0. File Pack Prep & Install # of Hours Rate Per Hr Total Driver 1 6 $40.00 $40.00 $240.00 0 Mover 3 6 $23.00 $69.00 $414.00 Trucks 1 6 $0.00 $0.00 $0.00 Installer 6 9 $26.00 $156.00 $1,404.00 Total $265.00 $2,058.00 Main Move # of Hours Rate Per Hr Total Driver 4 8 $40.00 $160.00 $1,280.00 Mover 8 8 $23.00 $184.00 $1,472.00 Trucks $0.00 $0.00 $0.00 Total $344.00 $2,752.00 Packet Pg. 59 10 B.5.a Smooth-Set & Unpack # of Hours Rate Per Hr Total Driver 1 8 $40.00 $40.00 $320.00 Mover 3 8 $23.00 $69.00 $552.00 Trucks 1 8 $0.00 $0.00 $0.00 Total $109.00 $872.00 Material-equipment # of Rate Total Labels 5 $20.00 $100.00 Dish Packs 5 $8.00 $40.00 Rolling Book Cart 10 $20.00 $200.00 Move Crates 336 $2.50 Per Week for 2 wk $1,680.00 Interlock Cartons 70 $2.15 $150.50 Tape 12 $2.25 $27.00 e, Stretch wrap 1 $28.00 $28.00 Speed Packs 15 $10.00 $150.00 Panel Carts 2 $10.00 $20.00 a. Rolling Machine Cart 15 $10.00 $150.00 U) Flat Screen Bubble Bags 70 $3.00 $210.00 a. Keyboard bags 63 $3.00 $189.00 _ PC Disconnect & Connect 63 $25.00 $1,575.00 Peripheral Disconnect & Connect 124 $10.00 $1,240.00 r_ 0 0 Total $5,759.50 IIII"11111 liii IIII "'1111°°° IIII U IIII IIII liii IIII liii IIII IIII IIII IIII°°i , �liil IIII IIII IIII° c Illr a. c IIII Il mlc IIII' IIII IIII IIII IIIIi , IIII IIIrn i IIII°' IIIrc $11,945.50 cm Ln Storage Move Crate Delivery & Pickup # of Hours Rate Per Hr Total 0 Driver 1 8 $40.00 $40.00 $320.00 Trucks 1 8 $0.00 $0.00 $0.00 0 Total $40.00 $320.00 Storage Move # of Hours Rate Per Hr Total Driver 4 9 $40.00 $160.00 $1,440.00 Mover 10 9 $23.00 $230.00 $2,070.00 Trucks 3 9 $0.00 $0.00 $0.00 Installer 2 9 $26.00 Total $390.00 $3,510.00 Crate Pickup & Smoothset # of Hours Rate Per Hr Total Driver 1 6 $40.00 $40.00 $240.00 Mover 2 6 $23.00 $46.00 Packet Pg. 60 11 B.5.a Trucks $0.00 $0.00 $0.00 Total $86.00 $516.00 Material-equipment # of Rate Total Labels 4 $20.00 $80.00 Move Crates 100 $2.50 Per Week for 2 wk $500.00 1.5 Interlocks 150 $2.15 $322.50 Tape 12 $2.25 $27.00 Stretch wrap 2 $28.00 $56.00 Speed Packs 25 $10.00 $250.00 Panel Carts 5 $10.00 $50.00 Total $1,285.50 e, 0 ataIIII $5,631.50 IIII IIII $49,322.00 IIII IIII iiiin IIII IIII Illh°� 0 IIII IIII IINot_ IIII $82,308.50 0 L) Ln U) 0 a 0 Packet Pg. 61 12 B.5.a LETTER OF ACCEPTANCE This letter will confirm the agreement between the City of North Richland Hills and All Points Pioneer to perform the services as outlined in our proposal dated January 25, 2016. "The total not to exceed price of$82,308.50 contained in the proposal is based on our published hourly rates or rate matrix. The final invoice will be rated based on the actual time and materials used which are in the Tarrant County contract for Moving Services. Any requested changes in the scope of G the work will be handled through a change order process only." If you understand and agree to these terms, please sign the Letter of Acceptance and Valuation Selection Options page and return them to me. a. U) We will require a purchase order and invoices must be paid within 30 days of receipt. 0 0 to City of North Richland Hills Date cm Ln co All Points Pioneer Date U) 0 a 0 Packet Pg. 62 13 B.5.a S All Points Pioneer LIABILITY AND INCREASED VALUATION OPTIONS Excludes Personal Used Household Goods All Points Pioneer is fully insured and exceeds the limits established by the Texas Department of Transportation. All Points Pioneer has carefully selected and employees to handle items safely. However, even with the utmost care, accidents can happen, so it is important to understand our maximum liability limits for the relocation of office and industrial furniture, fixtures, equipment and related items damaged due to our fault or negligence. CL U) VALUATION OPTIONS CL 1. All Points Pioneer has a maximum liability of sixty cents ($0.60) per pound per article. This option is included with each move at no additional cost. Increased valuation options are available as outlined in option 2. 2. INCREASED VALUATION— Full Replacement Cost Option 0 ** THIS IS NOT AN INSURANCE POLICY** Full Replacement Cost Protection covers your possessions up to the full cost for repair or replacement(in the event items cannot be repaired). All items must be declared at their total replacement value. The insurance company requires a minimum of $5.00 per pound be declared. For your particular move, the ° CM minimum value would be $ This is only the minimum and should be evaluated to insure proper CIO coverage. U) A. No Deductible at $8.50/$1,000.00 declared value B. $250.00 Deductible at $5.00/$1,000.00 declared value C. $500.00 Deductible at $3.50/$1,000.00 declared value D. $1,000.00 Deductible at$1.50/$1,000.00 declared value Initial Option selected: ❑ 1. ❑ 2. ❑ A. ❑ B. ❑ C. ❑ D. Shipper/Company: Amount Declared: Authorized Agent/Customer Signature Date Please Note: Claims must be submitted in writing to All Points Pioneer within 30 (thirty)days of the move date. All claims must include the following minimum information: dates of service,addresses,statement of claim and specific dollar amount of each claim. (A claim form will be provided upon request.) Claims will be settled after receipt of full payment for the moving services rendered. Packet Pg. 63 14 B.5.a TODAY,WE MOVE On move day, no one should be involved in your activities except those people with specific assignments. Visitors will slow you down and create confusion. Have your team assigned to each site report one hour prior to the arrival of All Points Pioneer. Make sure that each person has the materials required and a thorough understanding of the work ahead of them. Cover these last minute reminders: 1. Identification tag system 2. Floor plan and Color Coding System 3. Anticipated completion time 4. Clarification of final decision authority at each area 5. Break procedures 6. First aid, emergency and communication procedures Cover these items with All Points Pioneer CL U) 1. Any changes from the original plans CL 2. Introduction of your company supervisors 0 3. Decision authority for emergencies, bad weather,or on-site changes 4. Any packing or marking procedures desired to 5. Break time,food and appropriate facilities 6. Security and repair personnel 7. Supervisor locations cm Ln a. co 8. Building access and elevators U) Remember that the Move Supervisor must delegate detail, spot bottlenecks, arbitrate disagreements or indecision,and keep traffic areas clear at all times. Cluttered corridors,docks,doorways or elevators will waste time,cost money and cause accidents. 0 Packet Pg. 64 15 C.1 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: RP 2015-10 Public hearing and consideration of a request from Winkelmann & Associates for a Replat of North Tarrant Marketplace Addition on 27.131 acres located in the 9100 block of North Tarrant Parkway. Presenter: Clayton Husband, Principal Planner Summary: Winkelmann & Associates is requesting approval of a replat of North Tarrant Marketplace Addition. The property is located at the south side of North Tarrant Parkway between Davis Boulevard and Precinct Line Road. The plat is administratively complete and meets the requirements of the subdivision regulations. General Description: The original plat for North Tarrant Marketplace Addition was approved in April 2014 to accommodate the Kroger Marketplace development. Subsequent revisions to the plat have also been approved to further adjust lot lines and easements. This proposed replat will address the following: ■ Add three new lots at the southwest corner of the property for the construction of a new retail building, a fitness center, and a private open space lot for landscaping and tree preservation. • Add several easements for the construction of new water, sanitary sewer, and drainage infrastructure on the site. • Abandon several unneeded utility easements. The modifications to the plat are intended to facilitate the orderly development of the remaining property. The required construction of drainage facilities on Lot 14 requires the execution of the attached watercourse maintenance agreement. The agreement requires the owner to mow and maintain the property, remove debris in the watercourse area, and address any siltation or erosion that may occur. In addition, the attached easement abandonment will be executed following the dedication of the new easement and construction of the sanitary sewer line. COMPREHENSIVE PLAN: The Comprehensive Plan classifies this area as "Retail." This designation is intended to permit a variety of retail trade, personal and business services establishments, and offices. Packet Pg. 65 C.1 "ArRok., NORTH KIC;HLAND HILLS THOROUGHFARE PLAN: The property has frontage on North Tarrant Parkway and Precinct Line Road. North Tarrant Parkway is classified as a Principal Arterial (P6D), which is a six-lane divided roadway. Precinct Line Road is designated as a P7U seven- lane undivided Principal Arterial. Right-of-way dedication is not required on this replat for either roadway. CURRENT ZONING: The property is zoned NR-PD No. 69, with a base district of C-1 Commercial. The planned development was approved by City Council on June 24, 2013, for the construction of the Kroger Marketplace and associated development. The zoning includes a development plan that serves as a guide for all development on the property. The replat is consistent with the development plan. SURROUNDING ZONING / LAND USE: North: NR-PD No. 361 Retail West: C-1 Commercial I Retail South: R-1 Single-Family Residential and AG Agricultural I Low Density Residential East: located in Colleyville (office development) PLAT STATUS: The property is currently platted as Lots 4, 5, 7, 8, and 9, Block 1, North Tarrant Marketplace Addition. A portion of the site is also unplatted. The proposed replat would include Lots 4R, 5R, 7R, 8R, 9R, 12, 13, and 14, Block 1. PLANNING & ZONING COMMISSION: The Planning & Zoning Commission considered this item at their January 21, 2016 meeting and voted 7-0 to recommend approval of the replat. Recommendation: To approve RP 2015-10, subject to the execution of the watercourse maintenance agreement and the contingent abandonment of the sanitary sewer easement. 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North Tarrant Pkwy CL CO CD Ln CD CM CL Fq� mm w m a� J C3 Packet Pg. 70 C.1.d CONTINGENT ABANDONMENT OF EASEMENT GRANTOR: City of North Richland Hills, Tarrant County, Texas Grantor, contingent on the platting of the property underlying the easement described herein and platting of a new sanitary sewer easement to replace the easement herein abandoned, and construction by the owner of the property of sanitary sewer in such new easement hereby abandons the following described easement: Ln oo cm EASEMENT ABANDONED: A 4,320 square foot sanitary sewer easement located in the T CL Peck Survey, Abstract No. 1209 North Richland Hills, Tarrant County, Texas, described in Exhibits A and B hereto. to co Grantor,having no further need therefor after such platting and construction, hereby abandons and releases the easements described above and on such Exhibits effective upon U) approval of a plat of the property as described above. w 4- 0 CITY OF NORTH RICHLAND HILLS r_ 0 By: Mark Hindman, City Manager ACKNOWLEDGMENT STATE OF TEXAS § 0 § Ln COUNTY OF TARRANT § oo cm 0. This instrument was acknowledged before me on this date by Mark Hindman, City Manager of the City of North Richland Hills, a Texas municipality, who acknowledged to me that he executed same for the purposes and consideration, and in the capacity therein expressed, as the act and deed of such municipality. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of February, 2016. Notary Public in and for The State of Texas Packet Pg. 71 EXHIBIT A C.1.d N' FORTH'TARRA,NT E MARKETPLACE ADDITION CC##D21'4062521 BLOCK 1 .ACCESS,.DRAINAGE,SANITARY S SEINER,AND WATER EASEMENT- CC#D214062821 0' 30, 6o, Scale 1 f ,_6°. . 0, LO.T 9R Ln 77 POINT OF 10'UTILITY EASEMENT POINT CC#0214062521 LLJ r .. 15'SANITARY SEWER EASEMENT CC#0198275314 N "VOLUME 13532„PAGE 94 -fir LO GS G? 4) DRAINAGE EASEMENT U7 CC#0201115137 VOLUME 14901,PAGE 327 0 N88048"1 0"E 84.04' SANITARY SEWER EASEMENT C00199212928 VOLUME 13971,FADE 626 580 008°08"W in Lu ILL Jiii, 20.51'_ O 45°4 ' POINT OF U BEGINNING <t CD E r_ A-S 116 NOR e0 PKWY-PRECVVNCT LIVE, I- P SANITAAREYASNDgNM Nr IV8an56'1S"dy 3 ORTH TARRAr CC##1214047012 0.099 ACRES 3a.�37' MARKETPLACE Ln (4,320 SQ.FT.) S01°11'50"E ADDITION r D 140 C 625 CL 10.24' LOCK 1 cm 15"SANITARY SEWER OT 7 EASEMENT CC 021462521 10'UTILITY EASEMENT CC#D214062521 --fl ! Winkelmann rW & SEWER ABANDONMENT Associates, Inc. OF F ��* Y � 0.000 ACRES CONSULTING CIVIL ENGINEERS ". SURVEyORS off.& ,�''�-m °� �+�,�a �'`� @�""�" SHEET 9790 M4utN'esf PLAZA 09 NE,9WI7E 323 (977)490-7094 ,w•.y�",G,• q�, w�". W .�"��\ (4,320' 't v.C. Y�— I .� GALAS.TEXAS 73230 (972)490-•7099 FAX d dk�yi F E rym .%gM tl Np 8g oe. Y - - FGmP�eg t f'q5 a,NC.1U'alari 04N Epir�592-:�,_�� '.. �.,E I. �, NEWS QUEST PROPERTIES COPYRIGHT eO�2715 lMimkefnrarin�.gsso�ciaxte.,Iroa. .... .... ; M /7 Scale: 3 8807 W. SAM HOUSTON PARKWAY OF $ el Date. 1230.15 �. SUITE 200 D22.File:. 59411.OA-ESMr-ABAN-EXHIBJT �. °''n, a"° a P�aeclNe.: 59411©a HOUSTON, TEXAS 77040 �:tissalllleArsuRVEVIe=xr,IbIi5I59a11.aa-ESr�I-r-ABraN-exrllBl-�m�q Packet Pg. 72 CA.d EXHIBIT B SEWER ABANDONMENT DESCRIPTION STATE OF TEXAS § COUNTY OF TARRANT§ BEING a tract of land situated in the THOMAS PECK Survey, Abstract No. 1209, City of NORTH RICHLAND HILLS, TARRANT, County, Texas and being a portion of a tract of land as described in deed to A-S 116 North Tarrant Pkwy-Precinct Line L.P., by deed recorded in County Clerk's file No. D214047012, Official Public Records, Tarrant County, Texas, and being more particularly described as follows-, COMMENCING at the Northeast corner of said tract, and said point also being on the Westerly Line of Lot 7R, Block 1, of North Tarrant Marketplace Addition, an addition to the City of North Richland Hills, Tarrant County, Texas, according to the 7 i plat thereof as recorded in County Clerk's Instrument No. D214062521, Plat Records, Tarrant County, Texas, C14 CL THENCE South 00 deg 51 min, 52 sec East(Basis of Bearing), along the Easterly Line of said tract, a distance of 221.60 feet to a point,- Co THENCE South 88 deg 08 min 08 sec West, departing the Easterly Line of said tract, and over and across said tract, a distance of 20.51 feet to the POINT OF BEGINNING; E THENCE continuing over and across said tract the following: 4) U) M W South 01 deg 11 min 50 sec East, a distance of 15.24 feet to a point for corner-, 4- 0 North 80 deg 55 min 15 sec West, a distance of 330.87 feet to a point for cornier-, E r_ North 88 deg 48 min 10 sec East, a distance of 84.04 feet to a point for corner, 0 THENCE South 80 deg 55 min 15 sec East, over and across said tract, a distance of 245.45 feet to the POINT OF BEGINNING; CONTAINING within these metes and bounds 0.099 acres or 4,320 square feet of land, more or less. S 0 Bearings shown hereon are based upon an on-the-ground Survey performed in the field on the 26th day of August, 2012, utilizing the City of North Richland Hills Geodetic Control Stations "GPS-28" and "GPS-30", along the west line of Li Block 1, North Tarrant Market Place Addition having a bearing of South 00 deg 51 min 52 sec East (plat- S00'51'52"E), recorded in County Clerk's Instrument No. D214062521, Plat Records, Tarrant County, Texas. CM CL E Winkelmann 0 F 'r SEWER ABANDONMENT & Associates, Inc. 0.099 ACRES CONSULTING CIVIL ENGINEERS 0 SURVEYORS SHEET 6750 HI PLAZA DIFINT.SUITE 325 9AI % (4,320 SQ. FT.) LLOPEST (972)490-7090 VI ; DALLAS.TEXAS 75230 (11 4W-IM FAX I I kF T-5 Engineous Rq,g,afion No 89 F­R. No.1008N00 E-i­12-31-15 NEWQUEST PROPERTIES Ca 'Rii r 2DI5 Wokelmann A­o,L,s P- Scaore; NIA % S OF 1 8807 W. SAM HOUSTON PARK T Date: WAY 123015 Dw,q.File: 59411 OA-ESMT-ARAN-EXHBIT N., SUITE 200 2 Project No.: 59411.OA HOUSTON, TEXAS 77040 1 G�594slltiOA�SURVEYtiExhibtts�59411.OA-ESM"I"-ABAN-EXHII IT.Owq Packet Pg. 73 .. ..............­­_­.................... DETENTION/RETENTION STORAGE FACILITY MAINTENANCE AGREEMENT KNOW ALL MEN BY THESE PRESENTS THAT: WHEREAS, by plat denoted as North, Tarrant Marketplace Additiion; Block 1, Lots 1-.111 (hereinafter referred to as "North Tarrant Marketplace") within the City of North Ln T- Richland' Hills, Tarrant County, Texas, A-S, 116 North Tarrant Pkwy-Precinct Line, Q cm L.P. was permitted to develop the site described thereon in accordance with such plat; CL and WHEREAS, such North: Tarrant Marketplace Addition required construction on the property of a facility to provide a storm water detention/retention facility (hereinafter referred to as "Detention/Retention Facility") for the development of North Tarrant Marketplace Addition to minimize potential flooding of downstream property; North Tarrant Marketplace Addition and WHEREAS, the City is willing to permit A-S 1116 North Tarrant Pkwy-Precinct Line, L.P. to construct a Detention/Retention Facility in accordance with plans approved by the City, provided that A-S 116 North Tarrant Pkwy-Plrecinct Line, L.P. agrees to maintain such Detention/Retention Facility. 0 Z NOW, THEREFORE, A-S 116 North Tarrant Pkwy-Precinct Line, L.P. at its sole cost and expense agrees to the following: E 1. Adhere to the requirements of the City Code, specifically Chapter 102: "Floods andl Storm,water Management", Article III: "Stormwater Management". 2. Construct the Detention/Retention Facility in accordance with plans sealed by a licensed professional engineer registered in, the State of Texas and specifications approved by the City. 3. Construct the landscaping in accordance with the Landscapingi Plan and included Ln as Exhibit "A". cm a. 4. Mlaintain the Detention/Retention Facility in a prudent manner to minimize soil 0� erosion and loss of capacity due to sedimentation. E 5. Be responsible for the following: a. Keep grass and vegetation mowed and maintained in the Detention/Retention Facility and all areas around the Detention/Retention Facility controlled by A- S, 116 North 'Tarrant Pkwy-Precinct Line, L.P. based on the following schedule: Page lof4 PW75DRMA (Revised 4102120,07) 1 Packet Pg. 74 i., once every three (3) weeks between March 1st - April 10th and between October 1 st- November 15th. ii. once every other week during the growing season between April 10th ,October 1st. b. The upkeep and replacement of all landscaping. Ln T- C. Operation and maintenance of any aeration systems (including power cost Q cm and replacement cost). CL d. Trash and debris removal once a week or after a storm event, whichever is more often. e. Operation and maintenance of decorative lighting around' the basin, if included. f. Any necessary dredging or silt removal from the basin and/or inlet and outlet structures. g. Repair and replacement of decorative fencing., h. Any "'specialty" 0' items not covered by any other party. z i. All necessary grading to insure that detention basins drain completely. E 6. Should A-$ 116 North, Tarrant Pkwy-Precinct Line, L.P., or the then current owner of the property described herein, fail to remedy any inadequacy in its maintenance of the Detention/Retention Facility within twenty (20) days of receipt E of written, notice from the City, the City may, but shall not be obligated:, to provide 0 such maintenance that it shall reasonably deem necessary and all costs thereof shall be reimbursed to the City by A-S 116 North Tarrant Pkwy-Precinct Line, L.P., or the then current owner of the property described herein, upon written demand therefor, If A-S 116 North Tarrant Pkwy-P,recinct Line, L.P., or the Ln then current owner of the property described herein, fails to so reimburse the City within ten (10) days of such written demand, the City shall have a lien against cm North Tarrant Marketplace Addition for such amount. By acceptance of this Agreement, the City agrees to execute a certificate (addressed to the party requesting same) within ten (10) days of written request therefore, stating E whether or not any amounts are due and owing from A-S 116 North Tarrant Pkwy-Precinct Line, L.P., or the then current owner of the property described herein, pursuant to this Agreement. 7. The agreements made herein shall be binding upon, the A-S 116 North Tarrant Pkwy-Precinct Line, L.R.'s successors and assigns and shall be a covenant running with the land'. Page 2 of 4 PVV75DRMA (Revised 410212007) 1 Packet Pg. 75 8. ThJs agreement shall not be amended, changed or modified without the written consent of the City of North Richland Hulls, Executed this the day of 'I1%44,� 201& 7 By: Ln CN Printed Name: vv.i, S CL Title: AA co STATE OF TEXAS § § COUNTY OF HARRIS § BEFORE ME, the undersigned authority in and for Harris County, Texas, on this 2 day personally appeared known to me to be the person 1� 0 whose name is subscribed to the foregoing instrument, and acknowledged to me that z he/she executed the same for the purposes and consideration therein expressed. E GIVEN UNDER MY HAND AND SEAL OF OFFICE, on this theme day of 0 c"o Notary Public in and for the State of Texas Type or Print Notary's Name Ln My Commission Expires: cm cm NANCEE OSI r,wafy Fumc,siale of T, 0 My corwimissorl Exi� Apffl 17, 20117 Page 3 of 4 PW75DRMA (Revised 410212007) 1 Packet Pg. 76 Ln CI4 CL to Exhibiit "A" Detention/Retention Facility Landscaping Plan 0 z 0 0 Ln T- oo Cm Page 4 of 4 PW75DRMA (Revised 410 212007) 1 Packet Pg. 77 v uQi a v F K - `- LL Z W ID w 7Lo LLID-SLDVII WD o. r— - O Z — O Y kN jO UIO-UM I U13 E.W RO A r ow pJ.PREC�T LIN��- — z Li IpVARIABLEWIDTHRIGHT-OF-N , maJ 233.33' a m S 02°16'50"E 25 BUILDING LINE `�il� o oQY cl JI I m` M zs 158.35' - 3Nn mvaisev�oldouvool aiv��lxoaaav n w - °r.c v x I,i r, w o N — — I � � — — — — S01°11'50"E — - - _ — � ZaF J 276.77 1 S0�°11'�50rE o zz� °�� CD o e <s --COOO= o e vw m- v, I N 00 W � L6 a"a ss II I U) zT� I I I J IL--� L2 — —_ < II II we �I - - - - - � - - F I _ >>>>>> y>,>x'=o ~I I >6 zn I> I `` `III a� > >>a a e s >>>\,X W} w� e� dI0 l Z j:i o m -- I 12 L FWON 1zam >w Z I % _ p AIM � o w } c� ° L 884L�Z4 L404$ 88'�BZ 3.04��0�09 9L �- �9Lk9fl � � — I.ol ell 1 I w NI J z VIII I Iy7 11 b, W I I� Lii 04LL LOIJ w m i l l I I I y ool MX"I M.oaatsloN - I r 291.90' Hu H v � - c m o — — \.% - M.I <� m � — - -� cM1 B=1EE Ob 88Z 1 — a 2 ors m rl \ \y = `E m �E iE W Q K L > K� F L C W¢F w 2 o W_ _ 2i K M O-_ F a- Z w �z F I U< F Z- O W. 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OKO _ E v =m a _ - z - o E a - o - i D m m o E ° a E u _ E =v3av � �3a III — 0 a� ° W c v N I I I III � o uh uh V d F w i U W d 3 C E f7 w m - 3 III F n m r uh uh Z O _c Im 2 K v J a w M - ?m S W F L y - m'QC N _o m = F O - F r o W w M v E t S o O KQ rn C v>, m w v U Z ..°-.Q!�om K a m v w _ _ _ 2 c F a 2 n D = m E E �w ¢'= w "E E y Cc '�°maN w 5 E E LL - _ _ O - - w O'- O - w G"' - O - w w>n n - - E a __ - z= - O 2 n III?a a E = v.- v O Y cE O YE Y - O Y _ E E E m c F E w ¢ g N v E-F°' - Y (n m Wz w2w E m "'z E w2a Wz E L, - - z - > - a - �o .rr a �� �o z �a omxY = �o o o M U m�nn C7 Z III III Q m MU m °�C7 Z M Y Ft 4 �KF���a M U m� C7 Z Z� F - in mr 3_ "Z F °o o o Fr 3 V - _mQ v�o � - z =.2 E _ E m m - vo °- Z o 0 OM 0 z 3° 0 f�oa: . _M�o o o�- o c c m U m o U .3 m U o o `o Z o 3 o Y S m V Z- _ v Q=z o m _ ��m _m F t°' vFY w z� >' ohm m� E m m - - - - - �� E >.30. A v NFL m�> ~m oinr`m A -� x _ 3 m m m - - _ n : ` - z m rn z"F 3 0 r z a v m 0. Z. - �rn3_0 C"a_7 c . o=5 E r Q_w o m f_So m,;_a-r7 x� ° °m o. r ry n - o ° a ¢ mz "o o m - - °a_ ry E x a u C73 ox w -2.5 - _>E n o 2 vz ?i _ m _ o m°�o> -o 3 O_ L - O = _ o° _ �w o 5 r >F? 0 cz ° °_� n m� n z i_ 3 7 r� „ m m r o _m Excerpt from the minutes of the January 21, 2016 Planning and Zoning Commission meeting D.2 RP 2015-10 Consideration of a request from Winkelmann & Associates for a Replat of North Tarrant Marketplace Addition on 27.131 acres located in the 9100 block of North Tarrant Parkway. Ln APPROVED cm Clayton Husband came forward to discuss the Replat Michael Clark, 6750 Hillcrest Plaza # 325, Dallas TX 75230, representing New Crest co Properties and the developing of LA Fitness, came forward to present the application. MARK HAYNES MOVED TO APPROVE RP 2015-10. MIKE BENTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. U) 2 0 0 CL 0 L- 4- X Packet Pg. 80 F.1 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Consider Resolution 2016-009, authorizing Texas Coalition for Affordable Power (TCAP) to negotiate an electric supply agreement for five (5) years effective January 1, 2018 and to act as an agent on behalf of the City Presenter: Karen Bostic, Assistant City Manager Summary: The City of North Richland Hills is a member of the Texas Coalition for Affordable Power, a non-profit organization comprised of approximately 170 political subdivisions that pool our power needs together to purchase power on the open market. The current electric contract expires December 31, 2017. Current market conditions are favorable for locking in a new five year contract that would begin on January 1, 2018. General Description: Since 2002, the City of North Richland Hills has participated as a member of an aggregation group to purchase power on the open market. Purchasing power as a consortium has typically allowed cities to get lower electric rates than we would if we contracted with an electric utility on our own. Texas Coalition for Affordable Power (TCAP) is a non-profit, political subdivision corporation, owned and controlled by its 170+ political subdivision members, the vast majority of whom are cities. TCAP was formed in 2011 from the merger of Cities Aggregation Power Project (CAPP) and South Texas Aggregation Project (STAP), both of which were created in 2001 shortly before retail deregulation became effective on January 1, 2002. TCAP is governed by a 15 member board of directors, all of whom must be city employees or elected city officials. Typically board members have been mayors, city managers, assistant city managers, finance directors or city attorneys. An individual city, citizen or commercial customer can only purchase power directly from a Retail Electric Provider (REP). REPs cannot generate electricity, nor can they own wires. REPs are middlemen between the wholesale and retail markets. TCAP, as a political subdivision corporation, uniquely can go directly to the wholesale market. Because of the size of TCAP's electricity load, both wholesale suppliers and REPs are willing to negotiate contract terms that are beneficial to TCAP members. TCAP's membership consumes approximately 1.4 billion kWh annually which amounts to approximately $100 million in revenue for the wholesale provider at current contract Packet Pg. 81 F.1 "ArRok., NORTH KIC;HLAND HILLS prices. The value of the aggregated load is extremely appealing to wholesale market participants enabling TCAP to get the market competitive pricing at any particular moment. TCAP members reside in all four Electric Reliability Council of Texas (ERCOT) zones and are spread between the entire length and breadth of Texas, from Wichita Falls to Harlingen and Fort Stockton to Palestine. The attached resolution maintains a goal for a five-year contract period at a price much lower than the current contract price. Natural gas prices have dropped significantly since the last electricity contract which means TCAP members have an opportunity to capture rates that should be around 4 cents per kWh. There is no legal requirement that a city engage in a competitive bidding process prior to contracting for electricity. The primary expectation of contracting for wholesale energy in a deregulated energy market is that a purchaser sign a contract accepting a particular offered price within 24 hours of receipt of the offer. NYMEX gas futures prices change daily, and since gas prices drive electricity prices, it is unlikely that any given price quote for wholesale electricity during a given period will remain open for more than a day. TCAP members are expected to immediately execute a contract once TCAP's supplier is able to lock in a price at or below the benchmark prices specified in the resolution for a five-year period commencing January 1, 2018. That is why the resolution requires the naming of specific individuals with whom TCAP can correspond and provide a contract for signing when appropriate. The deadline for the attached resolution to be approved by TCAP members is February 25, 2016. The reason for the deadline is so that the electric load can be determined and the supplier can look for an opportunity to lock prices for the five-year term at or below specified benchmarks (4.1 cents per kWh in the North and West ERCOT zones and 4.25 cents per kWh in the Houston and South ERCOT zones). That may happen by the second week of March, but if it appears that prices are trending downward, TCAP will direct its designated supplier, NextEra, to monitor the market daily to hopefully capture a price under lower than benchmarked prices. The window of opportunity for capturing a reasonable price at or below the benchmarks will expire by June 30, 2016. Unlike previous contract opportunities, this year there will be three different supply options to choose from: • Option 1 is a fixed price for all consumption regardless of time of day. • Option 2 fixes a price for the peak usage period and then turns to the spot market for all off-peak usage. • Option 3 is a combination of a block of power to cover the base load with daytime peak consumption being partly covered by a fixed price for solar power with all other consumption supplied by the spot market. Option 1 guarantees budget stability as it is a price that is locked in for the 5 year term of the contract. The price will not exceed 4.1 cents per kWh in the North ERCOT zone Packet Pg. 82 F.1 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS with the actual price likely to be less than this. These prices will be the lowest prices for electricity since the retail market was deregulated January 1, 2002. Options 2 and 3 provide an opportunity for savings off of the benchmarked prices for Option 1, but savings cannot be guaranteed because the spot market prices can change every 15 minutes. Options 2 and 3 involve risk that does not exist with Option 1. Additionally, market prices are low enough that the savings differential of purchasing on the spot market are not there. Staff recommends Option 1 for our electricity needs. Option 1 provides a very favorable rate with budget stability that is not seen with Options 2 and 3. Also, the resolution authorizes an agent on behalf of the city to enter into a contract for electricity. Because of the time sensitive nature of the transaction, it is recommended to include three authorized agents which would provide that if the City Manager is unavailable to sign the appropriate documents, then one of the two backups is available to do so. It is recommended that city manager Mark Hindman be the first signature, but if unavailable, assistant city manager Karen Bostic can sign the contract. If neither Mr. Hindman or Ms. Bostic are available, Jay Doegey, Executive Director for TCAP, could sign the contract as an agent for the City of North Richland Hills. Recommendation: Approve Resolution 2016-009. Packet Pg. 83 F.1.a RESOLUTION 2016-009 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AUTHORIZING THE TEXAS COALITION FOR AFFORDABLE POWER, INC. (TCAP) TO NEGOTIATE AN ELECTRIC SUPPLY AGREEMENT FOR FIVE YEARS FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2018; AUTHORIZING TCAP TO ACT AS AN AGENT ON co BEHALF OF THE CITY TO ENTER INTO A CONTRACT FOR ELECTRICITY; AUTHORIZING MARK HINDMAN or KAREN BOSTIC or JAY DOEGEY TO EXECUTE AN ELECTRIC SUPPLY AGREEMENT FOR DELIVERIES OF ELECTRICITY EFFECTIVE JANUARY 1, 2018 AND COMMITTING TO BUDGET FOR ENERGY PURCHASES IN 2018 THROUGH 2022 AND TO HONOR THE CITY'S COMMITMENTS TO PURCHASE POWER FOR ITS ELECTRICAL NEEDS IN 2018 THROUGH 2022 co THROUGH TCAP U) 0 1. WHEREAS, the City of North Richland Hills, Texas (City) is a member of Texas Coalition For Affordable Power, Inc. (TCAP), a non-profit, political subdivision U) corporation dedicated to securing electric power for its more than 170 members in the competitive retail market; and 2. WHEREAS, TCAP has unique rights under Texas law to negotiate directly in the wholesale market and arrange separate contracts for power supply and retail services which provides TCAP leverage to achieve contract provisions that single city negotiations with a Retail Electric Provider (REP) would be unlikely to 0 produce; and c� 3. WHEREAS, TCAP's geographic diversity across all four ERCOT zones produces an aggregated peak load that is lower than the total of individual peak loads of the individual TCAP members, allowing price benefits in the wholesale market that are not likely to be available to any given TCAP member alone; and 4. WHEREAS, TCAP and its predecessor organizations, Cities Aggregation Power Project, Inc. (CAPP) and South Texas Aggregation Project, Inc. (STAP), °. negotiated favorable contract terms that resulted in rebates from the wholesale supplier and reasonable commodity prices for delivered electricity since 2002 resulting in stable budgets for electricity for members; and 5. WHEREAS, commodity prices for electricity experienced significant volatility between 2002 and 2009, with prices ranging from 4 cents to over 13 cents per kWh, causing CAPP and STAP members to welcome a five year contractual commitment that came close to cutting the 2008 prices in half, with that contract Packet Pg. 84 F.1.a being extended until December 31, 2017, with a negotiated price reduction of about 1 cent per kWh; and 6. WHEREAS, TCAP has become a forceful voice for consumer protections and market reform to benefit the public as well as cities and other political subdivisions; and U) 0 7. WHEREAS, TCAP is owned by its members and distributes monetary and other resources according to relative load size of members and is controlled by a 15 co member Board of Directors, all of whom must be employees of members who represent diversity in size and geography; and 8. WHEREAS, wholesale power prices within the deregulated Texas market are largely determined by the NYMEX gas futures prices for natural gas which are currently low and relatively stable, but which change daily; and 0 c� 9. WHEREAS, daily price changes require retail customers to execute a contract immediately upon receipt of a favorable offer; and co 10. WHEREAS, pursuant to Texas Local Government Code Section 252.022(a)(15) 0 expenditures for electricity are exempt from competitive bidding requirements; and U) 11. WHEREAS, on any given day, TCAP is able to capture a favorable wholesale price for any period of time, comparable to or better than any given REP or broker; and 0 12. WHEREAS, TCAP intends to continue to contract with its current wholesale supplier, NextEra, because the relationship with NextEra is such that NextEra is a. willing, after it knows the size of a given load, to execute a contract at or below prescribed price and terms; and 13. WHEREAS, the City desires to execute a contract for electricity for the period beyond the expiration of its current contract on December 31, 2017, that locks-in favorable wholesale prices under one of three different supply options: Option 1 - fixed-price, full-requirements at a price not to exceed 4.1 cents per kWh for the North and West zones or 4.25 cents per kWh for the CM South and Houston zones; Option 2 - fixed price for on-peak hours and variable spot market prices for off- peak hours; Option 3 - block energy at a fixed price to cover the base load hours, a fixed price for solar energy to cover mid-day peak hours (approximately Packet Pg. 85 F.1.a 10% of total load) and variable spot market prices for all remaining consumption; and 14. WHEREAS, TCAP will allow members six weeks from receipt of this resolution to consider whether to participate in this second opportunity to contract for post- 2017 electrical supply, and thereafter allow NextEra until June 30, 2016 to contract for power for five years at a price not to exceed 4.1 cents per kWh in the 0 North and West zones and a price not to exceed 4.25 cents per kWh in the South and Houston zones for Option 1 , so long as the aggregated load for any of the co three supply options reaches at least 50 megawatts; and 15. WHEREAS, wholesale suppliers demand assurance that TCAP will pay for all contracted load; and 16. WHEREAS, the City needs to assure TCAP that it will sign a Commercial Electric Supply Agreement (CESA) reflecting the contract extension and budget for energy purchases for the post-2017 period and honor its commitment to purchase power for its electrical needs for 2018 through 2022 through TCAP, co U) 0 THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH U) RICHLAND HILLS, TEXAS: Section 1: That the TCAP Board of Directors and its consultants and advisors are agents authorized to negotiate for the City's electricity needs as a member of TCAP for the period 2018 through 2022 at a price not to exceed 4.1 , cents per kWh for the North and West zones and a price not to exceed 4.25 cents per kWh in the Houston and South zones for supply Option 1; 0 Section 2: The City prefers to participate in supply Option 1 with the following understanding: a) while supply Option 1 is a full-requirements, fixed-price option, Options 2 (fixed price on-peak, variable spot prices for off-peak usage) and 3 (fixed price for base load, fixed price for a portion of peak load, and variable spot market for remainder) have variable price components and savings over Option 1 cannot be guaranteed, and b) if there is insufficient desire among members to achieve a 50 MW threshold for either Option 2 or 3, the member selecting the inadequately subscribed CM option will be placed in the Option 1 category. If no option is selected, TCAP will assume that a passed Resolution approves of Option 1. Section 3: Assuming this resolution is passed before February 25, 2016 and the combined load of TCAP members passing this resolution exceeds 50 megawatts for the preferred Option and NextEra is able to provide TCAP an opportunity prior to June 30, 2016 to contract for power to be delivered to members at a price not to exceed 4.1 cents per kWh for the North and Packet Pg. 86 F.1.a West zones and not to exceed 4.25 cents per kWh in the Houston and South zones for supply Option 1 for the period January 1, 2018 through December 31, 2022, any one of the following individuals is hereby authorized to sign an electric supply agreement for the City within 24 hours of receipt of a contract that has been approved and recommended by the TCAP Board of Directors: Mark Hindman or Karen Bostic or Jay Doegey. 0 Section 4: That the City will commit to purchase power to meet all of its electricity co needs eligible for competition pursuant to the TCAP approved supply agreement and approve funds necessary to pay electricity costs proportionate to the City's load under the supply agreement (whether wholesale or retail) arranged by TCAP and signed by TCAP's Executive Director or President or other TCAP representatives authorized by the TCAP Board. 0 c� Section 5: That a copy of this resolution shall be sent to Jay Doegey, Executive Director, TCAP, 15455 Dallas Parkway, Suite 600, Addison, Texas 75001 co and Geoffrey M. Gay, legal counsel to TCAP at 816 Congress Avenue, Suite 1900, Austin, Texas 78701. 0 U) PASSED AND APPROVED this the 8th day of February, 2015. CITY OF NORTH RICHLAND HILLS 0 By: Oscar Trevino, Mayor 0 ATTEST: c� Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: cm City Attorney APPROVED AS TO CONTENT: Karen Bostic, Assistant City Manager Packet Pg. 87 H.1 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: February 8, 2016 Subject: Announcements. Presenter: Mary Peters, Public Information Officer Summary: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. General Description: Announcements - The NRH Community Emergency Response Team will be training new members this Spring. The 11-week training will be held on Wednesday evenings from March 23 through June 1. You can apply online and get more information on the city's website or by calling Emergency Management Coordinator Bill Owens at 817-427-6935. Applications are being accepted for the Residential Energy Efficiency Program. This program, funded by Atmos Energy, helps eligible residents reduce their energy costs through free weatherization of their home. An application is available online or by contacting Debbie York at 817-427-6651. During the month of February, the NRH Animal Adoption & Rescue Center is reducing the adoption fee for cats to $60. Normally $100, the adoption fee includes spay or neutering, microchip, vaccinations, heartworm testing and city registration tag. Each cat adopted in February will also take home a bag of food, treats and coupons to local pet supply stores. Kudos Korner - Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Rick Roberts and Debbie Heizer, Neighborhood Services -A representative from the High Point Estates HOA emailed appreciation to Rick and Debbie for helping to resolve an issue with lighting at an adjacent businesses. The HOA had previously contacted the business with no response. After Rick and Debbie contacted the businesses, appropriate adjustments to the lighting were made. The residents noticed great improvement and were thankful for the prompt and professional response. Recommendation: Packet Pg. 88 lqmk� Im illb "ArRok., NORTH KICHLAND HILLS N/A Packet Pg. 89