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HomeMy WebLinkAboutCC 2016-03-28 Agendas alk r 4 RZ H NORTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TX 76180 MONDAY, MARCH 28, 2016 WORK SESSION: 6:30 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Welcome and introduction - public official, public employee or citizen. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.071: Consultation with City Attorney to seek advice about pending or threatened litigation or a settlement offer - Cause No. 348-283603-16 2. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - SE Corner Rufe Snow & Loop 820 3. Section 551.087: Deliberate the offer of financial or other incentives to a business prospect with which the city is conducting economic development negotiations on the SE Corner of Davis Boulevard & N. Tarrant Parkway. REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER WRIGHT OUJESKY Monday March 28, 2016 City Council Agenda Page 1 of 3 A.2 PLEDGE - COUNCIL MEMBER WRIGHT OUJESKY A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the March 14, 2016 regular City Council meeting. B.2 Approve a three year contract with Dippin' Dots, LLC. for beaded ice cream at NRH2O Family Water Park. B.3 Authorize city manager to execute an interlocal agreement with the Town of Westlake for the purchase of goods and services. B.4 Award RFB 16-017 for annual NRH2O food service products to multiple vendors in an amount not to exceed $175,000. C. PUBLIC HEARINGS D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS E.1 Award a construction contract for the Main Street Drainage Project (DR1501) to Saber Development in the amount of$929,166.25 E.2 Consider approval of a Change Order No.1 to the Rufe Snow Drive (Karen to Loop 820) Construction Contract with JLB Contracting, LLC to perform paving work for the City Point Drive (formerly Cagle Drive) repaving project. F. GENERAL ITEMS G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER TURNAGE H.1 Announcements. I. ADJOURNMENT Certification Monday March 28, 2016 City Council Agenda Page 2 of 3 I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551 , Texas Government Code on March 25, 2016 at 3:00 PM. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday March 28, 2016 City Council Agenda Page 3 of 3 D lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Discuss items from regular City Council meeting. Presenter: Alicia Richardson, City Secretary Summary: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. General Description: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. Packet Pg.4 D lqmk 1w Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Welcome and introduction - public official, public employee or citizen. Presenter: Mark Hindman, City Manager Summary: Introduction of public official, public employee or citizen in attendance at the meeting. General Description: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. Packet Pg. 5 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Section 551.071: Consultation with City Attorney to seek advice about pending or threatened litigation or a settlement offer - Cause No. 348- 283603-16 Presenter: George Staples, City Attorney Packet Pg. 6 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Section 551.072: Deliberate the purchase, exchange, lease or value of real property - SE Corner Rufe Snow & Loop 820 Presenter: Craig Hulse, Director of Economic Development Packet Pg. 7 D CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Section 551.087: Deliberate the offer of financial or other incentives to a business prospect with which the city is conducting economic development negotiations on the SE Corner of Davis Boulevard & N. Tarrant Parkway. Presenter: Craig Hulse, Director of Economic Development Packet Pg. 8 B.1 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Approve minutes of the March 14, 2016 regular City Council meeting. Presenter: Alicia Richardson, City Secretary Summary: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. General Description: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. Recommendation: Approve minutes of the March 14, 2016 regular City Council meeting. Packet Pg. 9 B.1.a MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 MARCH 14, 2016 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14t" day of March 2016 at 5:30 p.m. in the City Council Workroom prior to the 7:00 p.m. , regular Council meeting. Present: Oscar Trevino Mayor David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 0 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 0 Scott Turnage Council, Place 6 cm Absent: Rita Wright Oujesky Council, Place 2 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Vickie Loftice Managing Director Alicia Richardson City Secretary Cara L. White City Attorney Monica Solko Assistant City Secretary Craig Hulse Director of Economic Development Kent Austin Director of Finance Stefanie Martinez Director of Neighborhood Services Dave Pendley Building Official Mary Peters Public Information Officer Caroline Waggoner City Engineer Clayton Comstock Planning Manager Marrk Collier Management Assistant cm Clayton Husband Principal Planner Rick Scott Assistant Police Chief Debbie York Assistant Director of Neighborhood Services Scott Kendall Purchasing Manager Call to Order Mayor Trevino called the meeting to order at 5:33 p.m. 1. Discuss items from Regular City Council meeting. March 14, 2016 City Council Meeting Minutes Page 1 of 14 Packet Pg. 10 B.1.a City Manager Mark Hindman informed Council that staff received a question regarding the purchases for the Public Works Department. He confirmed there would be no overall increase to the budget. The city is realizing a savings in the purchase of the street sweeper and the cost savings is being applied to the cost of three additional pieces—ambulance, gradall and pothole patcher. Mayor Trevino informed Council there would be a slight change in the method in receiving presentations for public hearings. Staff will introduce item, applicant will , present their request, followed by staff's presentation. 2. Welcome and introduction - public official, public employee or citizen. a� There was no one present to introduce at the meeting. 0 3. Presentation of 2015 Citizen Survey Results. 0 cm Public Information Officer Mary Edwards introduced Andrea Thomas with National Service Research. Ms. Thomas would be reviewing the results of the 2015 Citizen Survey. Ms. Thomas reviewed the following objectives for the study: • Identify key measures of quality of life, public safety and service delivery; • Identify where to maintain and improve city services; and • Input from citizens to assist city officials in resource allocation, budget and policy decisions 0 The study included an online citizen feedback session and was also mailed to 8,000 households. The online citizen feedback was conducted between October 1 and October 16, 2015. The mailed survey allowed the citizen to complete and return the survey or to take the online survey. The city received a total of 953 responses from the public (600 mailed in survey and 353 took online survey). Ms. Thomas informed Council the margin of error is at a 95% confidence level plus or minus 3.2%. The survey results were broken down by eight districts. The districts correspond with the Police Department's Area of Responsibility (AOR). Ms. Thomas reviewed the cm demographics of the respondents, the importance and quality of city services, and service prioritization (ranked by most important, high quality rating, least important and low quality rating). Ms. Thomas outlined the results of the service prioritization. Most important/ high quality rating – • Fire/ambulance service • Parks, trails, open spaces • Recycling collection Most important/ low quality rating – March 14, 2016 City Council Meeting Minutes Page 2 of 14 Packet Pg. 11 B.1.a • Maintenance of residential streets • Traffic signal timing • Management of traffic flow • Code enforcement • Maintenance of major roadways • Water service • Animal control • Maintenance of landscaped medians E Least important/ high quality rating • Library services • Recreation programs and services • Special events c� Least important/ low quality rating • None cm Ms. Thomas provided an overview of how North Richland Hills compared to other cities (Southlake, Colleyville, Flower Mound, Hurst, Lewisville, and Bedford) as well as Texas and the United States (where available). In a few cases not all cities were included in the benchmark averages due to some questions not being included in each municipal survey. The statistics were compiled from more than 200 municipal surveys conducted in cities of all sizes throughout the United States. The data shows that North Richland Hills is in the excellent or good rating for city services and quality of life. 4. Discuss and receive update on new City Hall construction. 0 Director of Public Safety Jimmy Perdue shared that the new City Hall would be opening on Tuesday, March 29. The last two weeks leading up to the opening will involve a lot of activity while departments are being transitioned to the new building. City offices will be closed to the public on Friday, March 25 and Monday, March 28. Mr. Perdue also informed Council of Change Order No. 12 for the new City Hall project. The Change Order authorizes the expenditure of budgeted contingency funds for construction related items, but does not affect the overall budget or require additional funds. cm Council had no questions for staff. EXECUTIVE SESSION Mayor Trevino announced at 6:07 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071: Consultation with City Attorney to seek advice about pending or threatened litigation or a settlement offer — 1) Cause No. 348-283603-16 and 2) Cause No. 4:15- CV-819-A; and 551.072: Deliberate the purchase, exchange, lease or value of real property - SE Corner Rufe Snow & Loop 820 and Section 551.074: Personnel matters March 14, 2016 City Council Meeting Minutes Page 3 of 14 Packet Pg. 12 B.1.a to deliberate the employment, evaluation, and duties of public employees — City Attorney. Executive Session began at 6:08 p.m. and concluded at 6:41 p.m. Mayor Trevino announced at 6:41 p.m. that Council would convene to the regular City Council meeting. REGULAR COUNCIL MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order March 14, 2016 at 7:00 p.m. a� ROLL CALL 0 Present: Oscar Trevino Mayor 0 David Whitson Mayor Pro Tern Tito Rodriguez Council, Place 1 cm Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Absent: Rita Wright Oujesky Council, Place 2 Tim Welch Council, Place 7 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Alicia Richardson City Secretary Monica Solko Assistant City Secretary Cara L. White City Attorney A.1 INVOCATION Council member Rodriguez gave the invocation. A.2 PLEDGE cm Council member Rodriguez led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. AA CITIZENS PRESENTATION March 14, 2016 City Council Meeting Minutes Page 4 of 14 Packet Pg. 13 B.1.a Mr. Pat Coyle, 7536 Terry Drive, expressed his concern with a residence within his neighborhood. He has been in contact with Stefanie Martinez and is appreciative of the efforts by Neighborhood Services, but believes the ordinance needs additional language to allow better enforcement of violations. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVE MINUTES OF THE FEBRUARY 22 AND FEBRUARY 29, 2016 CITY COUNCIL MEETINGS. 0 B.2 APPROVE PURCHASE OF A STREET SWEEPER FROM TYMCO INTERNATIONAL LTD (TYMCO) IN THE AMOUNT OF $220,136. B.3 REVISE THE FY16 CAPITAL PROJECT BUDGET AND APPROVE PURCHASE OF A HYDRAULIC EXCAVATOR FROM KIRBY-SMITH MACHINERY IN THE AMOUNT OF $397,780. B.4 APPROVE RESOLUTION NO. 2016-013, CANCELING THE MAY 7, 2016 GENERAL ELECTION. 0 B.5 REVISE THE FY16 CAPITAL PROJECTS BUDGET AND APPROVE PURCHASE OF A POTHOLE PATCHER FROM SOUTHWEST INTERNATIONAL TRUCKS IN THE AMOUNT OF $178,338.76. B.6 CONSIDER ORDINANCE NO. 3397, AMENDING ARTICLE IV OF CHAPTER 18, ADOPTING CURRENT TEXAS FOOD ESTABLISHMENT RULES. B.7 REVISE THE FY16 CAPITAL PROJECTS BUDGET AND APPROVE PURCHASE OF A FRAZER AMBULANCE FROM MAC HAIK DODGE CHRYSLER $261,975. B.8 APPROVE RESOLUTION NO. 2016-012, CONTINUING PARTICIPATION IN TARRANT COUNTY'S HOME INVESTMENT PARTNERSHIP PROGRAM. B.9 APPROVE PURCHASE OF LIGHT-DUTY PICKUP TRUCKS TO SAM PACK'S FIVE STAR FORD IN THE AMOUNT OF $145,010.82. COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0 Mayor Trevino asked Council if they had any opposition to considering item F1 prior to the public hearings. There being no opposition, Mayor Trevino moved to item F1. March 14, 2016 City Council Meeting Minutes Page 5 of 14 Packet Pg. 14 B.1.a F.1 CONSIDER RESOLUTION NO. 2016-007, SUPPORTING THE DISPLAY OF THE NATIONAL MOTTO "IN GOD WE TRUST" IN THE NORTH RICHLAND HILLS CITY COUNCIL CHAMBERS IN A PROMINENT LOCATION AT CITY HALL. APPROVED City Manager Mark Hindman presented the item for Council. COUNCIL MEMBER LOMBARD MOVED TO APPROVE RESOLUTION NO. 2016-007. COUNCIL MEMBER WHITSON SECONDED THE MOTION. Mayor Trevino commented that the city received a number of phone calls and e-mails. The comments received were mostly in support of the display, but some were against the resolution. The comments were forwarded to the entire Council. Mayor Trevino 0 thanked everyone who contacted the city to express their support and opposition. Council members Barth and Turnage also commented on the item. MOTION TO APPROVE CARRIED 4-1; WITH COUNCIL MEMBER TURNAGE VOTING AGAINST. C. PUBLIC HEARINGS C.1 RP 2015-08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KAZ SURVEYING, INC FOR A REPLAT OF LOT 6-R, BLOCK 4, U) DIAMOND LOCH NORTH ADDITION LOCATED AT 6514 & 6516 TABOR STREET. APPROVED 0 Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Planning Manager Clayton Comstock informed Council the applicant KAZ Surveying is requesting a replat for property located at 6514 and 6516 Tabor Street. The area is designated on the comprehensive plan as low density residential and the current zoning is R-2 Single-Family Residential. Mr. Comstock provided site photos of the property. cm The applicant was not present when called by Mayor Trevino. COUNCIL MEMBER TURNAGE MOVED TO POSTPONE ITEM TO LATER IN THE MEETING. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO POSTPONE CARRIED 5-0. C.2 RP 2015-14 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TERRY BROWNING FOR A REPLAT OF LOT 5R, BLOCK 2, JACK M. ESTES, JR. SUBDIVISION LOCATED AT 3716 AND 3724 RUFE SNOW DRIVE. March 14, 2016 City Council Meeting Minutes Page 6 of 14 Packet Pg. 15 B.1.a APPROVED Mayor Trevino opened the public hearing and called on Senior Planner Clayton Husband to introduce the item. Senior Planner Clayton Husband informed Council the applicant Terry Browning is requesting a replat for property located at 3716 and 3724 Rufe Snow Drive. The area is designated on the comprehensive land use plan as Neighborhood Service and the current zoning is C-2 Commercial with a Special Use Permit (SUP) for a contractor's office with a shop. On September 14, 2015 a revised SUP was approved to accommodate the expansion of Cable Electric. Mr. Husband provided site photos of the property. 0 Applicant Terry Browning, 3716 Rufe Snow Drive, informed Council that he began working with the Development Review Committee (DRC) in 2014 regarding development of adjacent property. In September 2015, the Special Use Permit was approved to accommodate his expansion. Mr. Browning informed Council he is seeking cm their approval of the replat for his project. Senior Planner Clayton Husband informed Council the purpose of the replat is to consolidate several properties into a single lot. The replat is required for the development of the property. The developer will be responsible for paving, water, sewer, and drainage improvements associated with the development. The plat is complete and meets all the requirements of the zoning ordinance and subdivision regulations. The Planning and Zoning Commission, at their March 3, 2016 meeting, recommended approval with a vote of 6-0. Council had no questions for staff or the applicant. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE RP 2015-04. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. C.3 SUP 2015-11, ORDINANCE NO. 3398, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM THE PEOPLES EVENTFULLY YOURS, LLC FOR A SPECIAL USE PERMIT FOR AN EVENT CENTER AT THE NORTH HILLS VILLAGE SHOPPING CENTER LOCATED AT 7640 NE LOOP 820. APPROVED March 14, 2016 City Council Meeting Minutes Page 7 of 14 Packet Pg. 16 B.1.a Mayor Trevino opened the public hearing and called on Senior Planner Clayton Husband to introduce the item. Senior Planner Clayton Husband informed Council the applicant La'Wonda Peoples is requesting a Special Use Permit for an event center located at 7640 NE Loop 820. The area is designated on the comprehensive land use plan as Retail and the current zoning is C-2 Commercial. Mr. Husband provided site photos of the property. Applicant La'Wonda, 4620 Winter Hazel Drive, Fort Worth, Texas provided Council with , a presentation that included the business mission statement, target market, business affiliations, past projects, plans to host annual fund raising events to benefit non-profit organizations in North Richland Hills and hours of operation. a� Senior Planner Clayton Husband informed Council the purpose of the Special Use 0 Permit is to provide for an event center. The conditions for the Special Use Permit include: authorized use for an event center; improvements to lease space and building 0 facade comply with floor plan (seating for the event center and a catering kitchen) and facade plan; landscaping installed within 12 months of Special Use Permit approval; cm and applies to maximum 5,000 square foot lease area. Mr. Comstock reviewed the floor plan of the site. The Planning and Zoning Commission, at their March 3, 2016 meeting, recommended approval with a vote of 6-0. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. Mayor Pro Tern Whitson announced that Kay Norvel, 3733 Cobblestone Drive, Fort Worth, Texas did not wish to speak, but is in favor of the item. Ms. JoAnn Donelson, 3157 Twisted Vine Lane, Grand Prairie, Texas, wished to speak in favor, but was not present when her name was called. The following people spoke in favor of the request: Martin Burrell, 8500 North Stemmons Freeway, Dallas, Texas; Sherley Spears, 2008 Belzise Terrace, Fort Worth, Texas; Amanda McHenry, 1015 East Arlington Avenue, Fort Worth, Texas; Audrey, Irving, 6408 Freshwater (hand writing not legible), Fort Worth, Texas; and Dee Jennings (voiced support from the audience). cm There being no one else wishing to speak, Mayor Trevino closed the public hearing. COUNCIL MEMBER LOMBARD MOVED TO APPROVE SUP 2015-11, ORDINANCE NO. 3398 SUBJECT TO THE STATED CONDITIONS. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0 Mayor Trevino announced that Council would move to item C1. March 14, 2016 City Council Meeting Minutes Page 8 of 14 Packet Pg. 17 B.1.a CA RP 2015-08 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KAZ SURVEYING, INC FOR A REPLAT OF LOT 6-R, BLOCK 4, DIAMOND LOCH NORTH ADDITION LOCATED AT 6514 & 6516 TABOR STREET. APPROVED The public hearing for this item was opened earlier in the meeting. Applicant Ruben Gonzalez, 5353 Colorado Boulevard, presented request to Council and was available to answer questions. Senior Planner Clayton Comstock informed Council there is one platted lot on the property. The request is to incorporate unplatted property located to the south into one large lot for the purpose of building a residence. The property is zoned R-2 Single 0 Family Residential. The Planning and Zoning Commission, at their March 3, 2016 meeting, recommended approval with a vote of 6-0. Mayor Trevino called for anyone wishing to speak for or against the request to come cm forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCIL MEMBER TURNAGE MOVED TO APPROVE RP 2015-08. MAYOR PRO TEM WHITSON SECONDED THE MOTION. 0 U) MOTION TO APPROVE CARRIED 5-0 CA SDP 2016-01, ORDINANCE NO. 3399, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM OCH DEVELOPMENT, LLC FOR A SPECIAL DEVELOPMENT PLAN FOR IRON HORSE COMMONS ON 27.842 ACRES IN THE 6400 AND 6500 BLOCKS OF IRON HORSE BLVD. DENIED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Planning Manager Clayton Comstock informed Council the applicant OCH Development, LLC is requesting a Special Development Plan for 27.842 acres in the a. 6400-6500 blocks of Iron Horse Boulevard. The area is designated on the comprehensive land use plan as Transit Oriented Development (TOD) and the current zoning is TOD. Mr. Comstock provided a location map of the site. Applicant representative John Pitstick, 700 West Harwood Road, Hurst, Texas introduced Dustin Austin with Our Country Homes and Dan Quinto of Roaring Brook Development Company. Mr. Pitstick presented the request to Council. The Special Development Plan proposes: three (3) phases, four (4) building types, and thee (3) builders. Mr. Pitstick commented March 14, 2016 City Council Meeting Minutes Page 9 of 14 Packet Pg. 18 B.1.a that the proposal exceeds masonry requirements, open space requirement and parking regulations. Mr. Pitstick reviewed the following Special Development Plan guidelines: meets the goals and intent of TOD code; provides alternative "master plan" - predictable market response; provides appropriate transitions; public benefits including usable open space, transit connectivity; and does not hinder future opportunities for higher intensity TOD development. Mr. Pitstick addressed and provided information on buildings that back a public street, mixed use criteria, open space distribution, Iron Horse on-street parking, internal street design flexibility and reduction of facade openings. Planning Manager Clayton Comstock informed Council there are six waivers requested from the Transit Oriented Development that include: (1) buildings required to front a street; (2) mixed use criteria; (3) open space distribution; (4) Iron Horse on-street parking; (5) internal street designs and (6) 30% facade opening. Mr. Comstock informed council that the code, with regard to mixed use criteria, specifically states that 0 commercial uses shall be located within 200 feet of Iron Horse Boulevard, Browning Drive, and Hilltop Drive. He commented there is an interpretation question regarding 0 commercial uses in the Transit Oriented Development. When the code was constructed was it the intent to have commercial uses along the before-mentioned roads or by right cm does the code allows for single-family residential uses in this area. Another point of interpretation pertains to open space distribution. The regulating plan has blocks that identify open spaces, but there is no requirement for dedicating space within the identified areas. Staff is seeking clarification from Council of the intent for the open spaces identified on the regulating plan. Is the intent to have larger open spaces as illustrated on the regulating plan or use open space distribution of 5% over the entire U) development? Mr. Comstock advised that the TOD was amended in 2013 to allow for town center zoning district road sections to be used in the TOD. Staff is concerned with on-street parking and maneuverability through the streets. Staff is asking for RD 50-29 that will add a little more space on the street. The Planning and Zoning Commission, at their March 3, 2016 meeting, recommended approval with a vote of 6-0. Council and staff discussed the item and requested waivers to the Transit Oriented Development. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. cm Mr. Ruben Gonzales, 5353 Colorado Boulevard, commented that the street side parking would make it hard to transition from the north side to Loop 820. He further commented that he would like to see more open space. There being no one else wishing to speak, Mayor Trevino closed the public hearing. COUNCIL MEMBER TURNAGE MOVED TO APPROVE ORDINANCE NO. 3399. COUNCIL MEMBER WHITSON SECONDED THE MOTION. Council members made additional comments on the requested waivers. March 14, 2016 City Council Meeting Minutes Page 10 of 14 Packet Pg. 19 B.1.a MOTION TO APPROVE FAILED BY A VOTE OF 2-3; WITH COUNCIL MEMBERS TURNAGE AND WHITSON VOTING IN FAVOR AND COUNCIL MEMBERS RODRIGUEZ, LOMBARD AND BARTH VOTING AGAINST. COUNCIL MEMBER LOMBARD MOVED TO DENY ORDINANCE NO. 3399. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO DENY CARRIED BY A VOTE OF 3-2; WITH COUNCIL MEMBERS RODRIGUEZ, LOMBARD AND BARTH VOTING IN FAVOR AND COUNCIL MEMBERS TURNAGE AND WHITSON VOTING E AGAINST. D. PLANNING AND DEVELOPMENT a� D.1 FP 2015-05 CONSIDERATION OF A REQUEST FROM OCH DEVELOPMENT, LLC FOR A FINAL PLAT OF LOTS 9 AND 10, BLOCK 1, WOODBERT ADDITION, PHASE II LOCATED AT 8125 SAYERS LANE. APPROVED cm Planning Manager Clayton Comstock informed Council the applicant OCH Development, LLC is requesting a final plat for two lots (0.479 acres) located at 8125 Sayers Lane. The area is designated on the comprehensive land use plan as low density residential and the current zoning is R-3 Single Family Residential. Mr. Comstock provided a location map of the site. The Planning and Zoning Commission, at their March 3, 2016 meeting, recommended approval with a vote of 6-0. U) Applicant representative Jason Weaver with Goodwin & Marshall, LLC located at 2405 Mustang Drive, Grapevine, Texas presented the request. Mr. Weaver advised that he is working with staff on drainage improvements. Our Country Homes will contribute funds for the rough proportionality determination. Council had no questions for the applicant. COUNCIL MEMBER LOMBARD MOVED TO APPROVE FP 2015-05. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. cm E. PUBLIC WORKS E E.1 CONSIDER A SERVICE AGREEMENT WITH ONCOR ELECTRIC DELIVERY COMPANY FOR THE BOULEVARD 26 UTILITY BURIAL PROJECT IN AN AMOUNT OF $260,043.23. APPROVED Managing Director Mike Curtis presented item and was available to answer questions from Council. March 14, 2016 City Council Meeting Minutes Page 11 of 14 Packet Pg. 20 B.1.a COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE SERVICE AGREEMENT WITH ONCOR ELECTRIC DELIVERY COMPANY FOR THE BOULEVARD 26 UTILITY BURIAL PROJECT IN AN AMOUNT OF $260,043.23. COUNCIL MEMBER BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. E.2 CONSIDER AWARD OF A PROFESSIONAL SERVICES CONTRACT WITH KIMLEY-HORN AND ASSOCIATES FOR THE RUFE SNOW / GLENVIEW INTERSECTION PROJECT. APPROVED City Engineer Caroline Waggoner presented item and was available to answer questions from Council. 0 COUNCIL MEMBER LOMBARD MOVED TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES IN AN AMOUNT NOT TO EXCEED $117,300 FOR THE RUFE SNOW DRIVE AND GLENVIEW DRIVE INTERSECTION IMPROVEMENTS PROJECT. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. E.3 AWARD OF PROJECT RFB 15-001 TO KODIAK TRENCHING AND BORING IN THE AMOUNT OF $12,134,407.30 FOR THE CONSTRUCTION OF THE RUFE SNOW DRIVE STREET & UTILITY IMPROVEMENTS (MID-CITIES TO 0 HIGHTOWER) PROJECT (ST0202). City Engineer Caroline Waggoner presented item and was available to answer questions from Council. 0 COUNCIL MEMBER LOMBARD MOVED TO AWARD PROJECT RFB 15-001 TO KODIAK TRENCHING AND BORING IN THE AMOUNT OF $12,134,407.30 FOR THE CONSTRUCTION OF THE RUFE SNOW DRIVE STREET AND UTILITY IMPROVEMENTS (MID-CITIES TO HIGHTOWER). COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0. EA CONSIDER AN INTERLOCAL AGREEMENT WITH TARRANT COUNTY TO cm ACQUIRE RIGHT-OF-WAY FOR THE DAVIS/MID-CITIES INTERSECTION IMPROVEMENT PROJECT. APPROVED Managing Director Mike Curtis presented item and was available to answer questions from Council. COUNCIL MEMBER BARTH MOVED TO APPROVE THE INTERLOCAL AGREEMENT TO ACQUIRE RIGHT-OF-WAY WITH TARRANT COUNTY FOR THE DAVIS/MID-CITIES INTERSECTION IMPROVEMENT PROJECT. MAYOR PRO TEM WHITSON SECONDED THE MOTION. March 14, 2016 City Council Meeting Minutes Page 12 of 14 Packet Pg. 21 B.1.a MOTION TO APPROVE CARRIED 5-0. F. GENERAL ITEMS F.1 CONSIDER RESOLUTION NO. 2016-007, SUPPORTING THE DISPLAY OF THE NATIONAL MOTTO "IN GOD WE TRUST" IN THE NORTH RICHLAND HILLS CITY COUNCIL CHAMBERS IN A PROMINENT LOCATION AT CITY HALL. APPROVED , E City Council discussed and took action on this item earlier in the meeting. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON THE WORK SESSION AGENDA Mayor Trevino announced there was no action necessary as the result of Executive Session. cm H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS � 4- Mayor Pro Tern Whitson made the following announcements. U) City services are moving to our new City Hall at 4301 City Point Drive this month. The relocation is being phased in over several weeks with the facility expected to be fully open for business by March 29th. Throughout the transition, telephone and online payment services will remain available. Emergency services will continue to operate without interruptions. If you need to visit city offices, please call 817-427-6000 or check the city's website for the latest relocation information. Easter in the Park will take place this Saturday, March 19 from 10:00 a.m. to Noon at Green Valley Park. Activities include an Easter Egg Hunt with over 20,000 treat-filled eggs, a petting zoo, mini-train rides, bounce houses and more. You can find more details on the city's website, or by calling the Parks Department. cm The Library will hold its 3rd annual 3D Printer expo this Saturday, March 19 from 10:00 a.m. to noon. The expo will take place in The Maker Spot on the second floor. Admission is free. For more information, please call the Library or visit their website. Kudos Korner — Chun Mezger and Rachelle Jones at the Animal Adoption and Rescue Center — A note of gratitude was received from a resident after she had to surrender her dog. The staff reassured her that he was in the best hands and had a chance to find a new home. She thanked them for their impeccable customer service and compassionate hearts. She said, "They helped me during this process and I have been able to find joy again after making such a painful decision." March 14, 2016 City Council Meeting Minutes Page 13 of 14 Packet Pg. 22 B.1.a I. ADJOURNMENT Mayor Trevino adjourned the meeting at 9:00 p.m. Oscar Trevino, Mayor , E ATTEST: a� 0 c� Alicia Richardson, City Secretary cm c� 0 0 cm March 14, 2016 City Council Meeting Minutes Page 14 of 14 Packet Pg. 23 B.2 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Approve a three year contract with Dippin' Dots, LLC. for beaded ice cream at NRH2O Family Water Park. Presenter: Frank Perez, NRH2O General Manager Summary: The City Council is being asked to approve a three year beaded ice cream contract and sponsorship with Dippin' Dots, LLC. for NRH2O Family Water Park. General Description: Dippin' Dots, LLC. (Dippin' Dots), is the market leading vendor of beaded ice cream. Staff negotiated an agreement with Dippin' Dots that best fits the current needs and requirements of the water park. Some of the highlights of Dippin' Dots proposal are: • Dippin' Dots will provide $3,000 per year ($9,000 total) in sponsorship dollars for NRH2O. These funds may be allocated for special events or other purposes. • Dippin' Dots will provide all equipment necessary to vend contracted products and they will provide all maintenance for vending equipment. • Dippin' Dots will provide an 8x10 kiosk to be used inside the park to sell product and will swap out the 8x10 kiosk for an 8x12 kiosk in 2017. • At no charge, Dippin' Dots will supply "point of purchase" equipment to NRH2O. Such items are "point of sale" signs, menu boards, clocks, umbrellas and Dippin' Dots promotional banners. • Dippin' Dots will offer growth incentives to NRH2O in the form of per gallon rebates based off of amount of gallons purchased. Recommendation: Approve a three year contract with Dippin' Dots, LLC. for NRH2O Family Water Park. Packet Pg. 24 III(�p0u «rrrri liy��P��� u mt February 22, 2016 NRH2O 0001 Boulevard 26 North Richland Hills, TX 76180 cm ATTN-. Bryon Bustamante RE: Dippin' Dots Ice Cream Products 0 Dear Mr. Bustamante: U' 0 This will constitute the Agreement ("Agreement") between Dippin' Dots, LLC. (DDL) and NRH2O pursuant to which NRH2O will offer Dippin' Dots ice cream products (the Products) for sale to guests visiting its locations. In consideration of the mutual benefits derived from this Agreement, DDL and NRH2O agree to the following terms and conditions: Term of Agreement: U) The Term of this Agreement will commence as of March 16, 2016 (the Effective Date) and will continue through a d including March 15, 2019 (the Term). Purchase of Products: NRH2O shall purchase from DDL the following products (the Products) to be used by NRH2O at the following prices ("Purchase Prices"); 2016 2017 2018 Bulk Ice Cream $18.25/gal $19.10/gal $19.10/gal • Dry Goods and Topping prices are attached but subject to change years 2 and 3. If these prices change, NRH2O has the option to buy these items from another vendor. NRH2O will be notified 30 days in advance if a price change is to take place. Growth Incentives: DDL shall offer growth incentives to NRH2O based upon the following schedule during each year of the Agreement in the form of a per gallon rebate: 3,000 to 3,500 gallons purchased $0.25 per gallon 3,501+ gallons purchased $0.40 per gallon Dr pin" Dots, LLG . 5101 Charter Oak Drive « Paducah, KY 42001 (270)443-8994 • (270)443-8997 fax•www,dippindots.com Packet Pg. 25 B.2.a Equipment and Signage Package: DDL will provide at no charge to NRH2O and maintain the following equipment: 2016: Three (3) serving freezers of various sizes Six (6) storage,freezers One (1) enclos d 8x10 kiosk to be used inside the park to sell the Products 2017: DDL will swap n enclosed 8x10 kiosk to bean enclosed 8x12 kiosk The Equepmen Package can be modified when both parties are in agreement that there is a need for additional equipment or remove equipment that is no longer needed. e=stimated Equipment Package: $19,140.00. DDL will provide appropriate signage for the kiosk and vinyl signage needed to advertise the Products at the locations that sell the Products. DDL will also provide 12 new umbrellas. Estimated cm Signage Package Including Umbrellas. $2,000.00. Sponsorship/Team Member Incentives: 0 For the Term of this Agreement, DDL shall pay sponsorship in the amount of Three Thousand U) ($3,000.00) Dollars per year provided that DDL is the sole beaded ice cream product sold at NRH2O. These sponsorship monies shall be used at a time and date to be determined and agreed upon by the F&B Manager of NRH2O and DDL Region Manager, Grant of License: (a) DDL grants to NRH2O a royalty-free license to use the Equipment and sell the Products in NRH2O accounts/locations identified in the Agreement without limitation or restriction, except as'otherwise stated in this Agreement, during the Term thereof. NRH2O also concedes that o all equipment is the exclusive property of DDL and shall remain so under any and all terms of the relatio ship. (b) DDL further grants to NRH2O a royalty-free license to advertise the sale of Products in all NRH2O accounts/locations identified in the Agreement on a branded basis using signage and menu boards, as deemed appropriate by NRH2O bearing DDL`s logos and trademarks. To NRH2O: NRH2O 9001 Boulevard 26 Richland Hills, TX 76180 ATTN: Bryon Bustamante To DDL: Deppin' Dots, LLC. 5101 Charter Oak Drive Paducah, Kentucky 42001 ATTN: Steve Heisner By signing where indicated below, the Parties agree that as of the date indicated on page one of this document to abide by the terms and conditions of this Agreement. (Signatures on following page.) Packet Pg. 26 B.2.a AGREED to and ACCEPTED: Dippin' Dots, LLC. NRH2O (Authorized Signature) By (Authorized Signature) Steve Heisner Printed game Vice President Title Date Date CM 0 U) 0 a a U) 0 a Packet Pg. 27 B.2.b CERTIFICATE OF INTERESTED PARTIES FORM 1295 iofl Complete N05.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-22080 Dippin'Dots, LLC Paducah, KY United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is- 03/04/2016 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. REQ2016000755 Dippin'Dots Ice Cream cm 4 Nature of interest(check applicable) Name of Interested Party City,state,Country(place of business) Controlling Intermediary 4- Dippin' Dots LLC Paducah, KY United States X U) O a U) O Ln CMa 5 Check only if there is NO Interested Party. ❑ 6 AFFIDaVFT = I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. Signature of authorize a contracting business entity AFFIX NOTARY STAMP 1 SEAL ABOVE Sworn to and subscribed before me,by the said /Q-)1 1,C c J D /)S 0� ,this the r day of �,- -C/- 20�,to certify which,witness my hand and seal of office. Wary ID #532297 ` My Commission Expires June 5, 2019 �1CtI�fC� .f�j/bhal7 e nature of off icert4kinistering oath Printed name of officer administering oath Title of officer adrtMisteTing oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 Packet Pg. 28 B.3 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Authorize city manager to execute an interlocal agreement with the Town of Westlake for the purchase of goods and services. Presenter: Kent Austin, Finance Director Summary: The Town of Westlake is requesting to enter into an interlocal purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. General Description: The Town of Westlake is requesting to enter into an interlocal purchasing agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Westlake is interested in purchasing from a current City of North Richland Hills contract for Slurry Sealing (RFB 15-020, Intermountain Slurry Seal). Council has authorized several of these interlocal agreements in the past, and they have been mutually beneficial to North Richland Hills and the other agencies. Participation reduces the overall expense of soliciting bids, and purchasing in larger quantities often lowers the cost of the goods and/or services. Each agency will place their orders and pay the vendors directly. The City of North Richland Hills or the Town of Westlake may change or cancel the agreement with a 30-day written notice. North Richland Hills currently participates in interlocal agreements with several local governments throughout the DFW Metroplex and various parts of Texas. In August 2015 the City Council approved a similar agreement with the City of Mesquite. Recommendation: To authorize the city manager to execute an interlocal agreement with the City of Westlake. Packet Pg. 29 B.3.a INTERLOCAL AGREEMENT BETWEEN CITY OF NORTH RICHLAND HILLS AND TOWN OF WESTLAKE This Agreement made and entered into by and between the City of North Richland Hills, hereinafter referred to as "NRH", and the Town of Westlake, hereinafter referred to as "Westlake". Pursuant to the authority granted by the Texas Interlocal Cooperation Act {Article 4413 (32c) Vernon's Annotated Texas Statutes} providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contained herein, agree as follows: NRH and Westlake desire to enter into an Agreement for the purchase of goods and services from vendors selected through the competitive bidding process. Specifications for said items should be determined in cooperation with the final approval of the entity processing the bid. The responsibility of each entity shall be as follows: I. NORTH RICHLAND HILLS 1. NRH shall be allowed to purchase goods and services from vendors who have been selected by Westlake through the competitive bidding process. NRH will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. 2. All purchases will be within the specifications that have been agreed to. NRH shall be responsible for the Vendors compliance with all conditions of delivery, price and quality of the purchased goods or services. 3. NRH shall give a 30-day written notification to all participating agencies of any change or cancellation of participation. 4. The Purchasing Agent, shall be designated as the official representative to act for NRH all matters relating to this cooperative purchasing agreement. II. � Town of Westlake, TX 1. Westlake shall be allowed to purchase goods and services from vendors who have been selected by NRH through the competitive bidding process of NRH. Westlake will place orders directly with and pay directly to the selected vendor for goods and services purchased through a contract. Resolution 16-03 Packet Pg. 30 B.3.a 2. All purchases will be within the specifications that have been agreed to. Westlake shall be responsible-for the Vendors compliance with all conditions of delivery, price and quality-of the purchased goods or services. 3. Westlake shall give a 30-day written notification to a participating agency of any change or cancellation of participation. 4. Purchasing Manager, shall be designated as the official representative to act for Westlake in all matters relating to this cooperative purchasing agreement. This Agreement shall take effect-upon execution by the signatories and shall be in effect from date of execution until terminated by either party with thirty (30) written notice. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers. CITY OF NORTH RICHLAND HILLS TOWN OF WESTLAKE BY: BY: City Manager Town Manager DATE: DATE:' � -� 2-01(, ATTEST: ATTEST: City Secretary Town S cretary APPROVED AS TO FORM: APPROV - S TO M: tk�A OF Attorney for the City . ..... W�cs� Atto e rn -�,4 S Resolution 16-03 Packet Pg. 31 B.4 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Award RFB 16-017 for annual NRH2O food service products to multiple vendors in an amount not to exceed $175,000. Presenter: Frank Perez, NRH2O General Manager Summary: The City Council is being asked to award a bid for NRH2O Food Services Products for the 2016 season to multiple vendors. The annual contract will cover a five (5) month period (April 18 through Sept 30, 2016). General Description: Bidders were requested to submit prices on a list of specific food items as well as specific brands that were high volume sellers over the past year. Evaluation factors included brand of food item offered, price, quality, and customer service response. Items will be awarded by section as indicated in the bid specification. Although the contract will be awarded by section, the total will exceed $50,000. Therefore, staff is recommending this contract be approved by the City Council. This competitive bid was advertised to the public through the Fort Worth Star Telegram and via the North Richland Hills website. Four (4) bids were received from the following firms: Ben E Keith CD Hartnett Flowers Baking Co Sysco Foods Section Description Primary Vendor Secondary Vendor A Beef Sysco Foods CD Hartnett B Poultry Ben E Keith CD Hartnett C Pork Sysco Foods CD Hartnett D Misc Meats CD Hartnett Sysco E Fries CD Hartnett Ben E Keith F Dairy CD Hartnett Ben E Keith G Bread CD Hartnett Ben E Keith H Chips CD Hartnett Ben E Keith I I Pizza CD Hartnett Ben E Keith Packet Pg. 32 B.4 lqmk IM Rib "ArRok., NORTH KIC;HLAND HILLS J Condiments Sysco Foods CD Hartnett K Fryer Shortening CD Hartnett Sysco Foods L Misc Foods CD Hartnett Sysco Foods M Food Service Chemicals CD Hartnett Sysco Foods N Nacho Sauces CD Hartnett Ben E Keith O Slush CD Hartnett N/A P Snacks Ben E Keith CD Hartnett Q Dry/Paper Goods CD Hartnett Sysco Foods Ben E Keith, CD Hartnett, and Sysco Foods will be providing the majority of the items, and have a long standing history of providing good reliable service to NRH2O. Recommendation: To award bid 16-017 for Annual NRH2O Food Service Products to multiple vendors in an amount not to exceed $175,000. Packet Pg. 33 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Complete Nos. 1,-4 and 6 it thew are interested parties. OFFICE USE ONLY Complete Nos, 1,2, 3,5,and 6 if ihere are no irtermed pritTieS. CERTIFICATION OF FILING I Name of business entity filing form,and the city, state and country of the business entity's place Certificate Number! of business. 2016 28054 Ben E. Kpith Poods DPW Fart Worth,TX United States Date Filed: 2 Name o?govviinmennal eraity or state agency that is a party to the contract for hick the form is 0312112016 being filed. City of Nolh Richland Hills Date Acknowledged: 3 Provide the identification number used by the goverrimeotal entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. 16-017 NRI-120 Food Service Prod Poodservice 6stributfort 4 Nature of interest(check applicable) Worse of Interested Party City,State,Country(place of business) I controlling Interni 0 0 Jones, Steve. Fort WaiLti, TX United States X 0 a. tl C14 z 00 w Ln CD C14 5 Check only it there is NO Interested Party. El 6 AFFIDAVIT I sweat,of afliun,under penalty of perjury, that the above disclosire is true and C.0"(1011 PATRICIA GUTIERREZ My Commission Expires December 2,2017 -Signawre 0(authorized agent of contracting business erTity AFFIX NOTARY STAMP I SEAL AF30VE Sworn to and subscribed betow me.by tire stjid r i this the 21.. two of 2') 1.0 Certify Wilil,"J"l,YlArOSS 111Y IlHrld ard seal of office. /V 7 wh X�6� Signature of cl:ficer adminis(eriiig oath Piiirfeif name of officer administering oath Title of:officer a(li nii iislering'oath Forms provided by rexas EViics Conirrission Aww.eThics.state.(x-us Version V1.0.312 I Packet Pg. 34 CERTIFICATE OF INTERESTED PARTIES FORM 1,295 Complete Nos.I-4 and 6 if there are interested parties. OFFICE USE ONLY OFF Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING rtificate I Name of business entity filing form,and the city,state and country of the business entity's place Ce 7 Number: of business. t2016-293'32 THE C.D. HARTNETT COMPANY FORT WORTH,TX United States Date Filed: 2 Name of gove-rinmental entity or state agency that is a party to,the contract for which the form is 03/22/2016 being filed. Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. FOOD SERVICE PRODUCTS 4 Nature of interest(check applicable) Name of lnterested Party City,State,Country(place of business) Controlling Intermediary ca LL cm CM Ln 5 Check only if there is NO Interested Party. 6 AFFIDAVIT swear,or affirm,und��r�of perjury,that the above cli��Iqsure is true and correct. BILLY JOE ELLIS, M My Commission Expves th*��gent of contracting business entity moy 13, 2019 AFFIX NOTARY STAMP/SEAL ABOVE 0 MD Sworn to and subschbed before me,by the said fts the_o4a day If 20_ to certify which,witness my hand and seal of Ifice. Signature of ontceLadministering oath Printed nan%e of officer administering oath Title of offic;r adrAinistering oath Version:V1.0.31, Forms provided by Texas Ethics Commission www.ethics.state.tx.us I Packet Pg. 35 (P!G P00 a 9960 W 01:1 96U :lu9WWBllV M a d a RH THE CITY OF CIAOICE PURCHASING DE PARTME �i T REQUEST i i i FOOD THURSDAY,PRODUCTS BIDS DUE MARCH 10, 2016 1 (P!GPoo:1 0ZHMN : 9960 SuO»mOLJ9M :um9umq3B44V a. a. Table of Contents INVITATIONTO BID......_- ................ -__- .................................... ....... ........ ......... _............. ...... 3 GENERALCONDl0()NS-............. -.... ................ ----........... _ ..........._-............................ ........ .* INSURANCE8EQUUREMENT6-_ ..... ....... - .................. -...__ ...... ............. .............. _ .............--9 NON-COLLUSION AFFIDAVIT OF BIDDER .........- ..................... -_-_ ......... ----_--.—........._-1O BIDCERTIFICATION ............. ........ ..... -...... ....... __-----_........ ................ - ...... ......... -_11 COMPLIANCE WITH HOUSE BILL 1295.........___........_-___-_-_- ...... .............................. -_-.12 SPECIFICATIONS.......—_ ........ __-- ......... ---.......... ....... .......... ........_- ....................- ........ .l3 2 (P!9 Poo : 9960 a o 96U :4u 3 44 00 M 0o a d a INVITATION TIO TO BID The City of North Richland Hills is accepting sealed bids from all interested parties for: Bid Number: 16-017 Bid.Type: REQUEST FOR BID Bid Name:NRI-120 FOOD SERVICE PRODUCTS Bid Due Date: Thursday, March 10, 2016 Bid Due Time: 2:00 P.M. Central Standard ,riine Deadline for questions: Date: Wednesday, March 02, 2016 Time: 12:00 P.M.Central Standard Time DOCUMENTS MAY BE SUBMITTED ELECTRONICALLY VIA: �rww.Erablrrflrur chase,corn DOCUMENTS MAY BE DELIVERED TO: City of North.Richland Hills Purchasing, Attn: 16-017 NRH20 NRI-120 FOOD SERVICE PRODUCTS 7301 NE Loop 820 North Richland Hills, TX 76180 If delivering a bid packet please include One (1) hard colrj? and One (1) soft cops on, Flash drive or-CD-ROM. Submit documents in a sealed envelope with the following information. marked plainly on the front: ATT'N: PURCHASING DEPARTMENT 16-017 FOOD SERVICE PRODUCTS No oral explanation in regard to the meaning of the specifications will be made, and no oral instructions will be given after the pre-bid meeting and before the award of the contract. Requests from interested vendors for additional information or interpretation of the information included in the specifications should be directed in writing as a question related to this bid on Public Purchase and the question will be answered on Public Purchase. All addendums will also be posted to Public Purchase. It will be the vendor's responsibility to check all information related to this bid on Public Purchase before submitting a response. The City of North. Richland Hills reserves the right to reject in part or in whole all bids submitted„ and to waive any technicalities for the best interest of the City of North Richland Hills. 3 (P!9 poo : 9960 SJOMOU 9 I, :4u9UU43BPV � M a. d a. GENERAL CONDITION In submitting this bid, the Bidder understands and agrees to be bound by the following terms and conditions. These terms and conditions shall become a pant of the purchase order or contract and will consist of the invitation to bid, specifications, the responsive bid and the contract with attachments, together with any additional documents identified in the contract and any written change orders approved and signed by a city official with authority to do so. All shall have equal weight and be deemed a part of the entire contract, If there is a conflict between contract documents, the provision more favorable to the City shall prevail. 1. BID TIME It shall be the responsibility of each Bidder to ensure his/her bid is turned in to the City of North Richland Hills on or before 2:00 P.M..Thursday, March 10, 201 , The official time shall be determined by the clock located at the switchboard in the North Richland Hills City Hall lobby. Bids received after the tirne stated above will be considered ineligible and returned unopened. Ali attached bid documents are to be returned completely filled out, totaled, and signed.. Envelopes containing bids must be sealed. The City of North Richland Hills will not accept any bid documents other than the attached_ 2. WITHDRAWING BIDS/PROPOSALS/QUOTES Bids may be withdrawn at any time prior to the official opening,; request for non-consideration of bids must be inade in writing to the Purchasing Manager and received prior to the time set for opening bids. The bidder warrants and guarantees that his/her bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes. Bidder agrees that a bid price may not be withdrawn or canceled by the bidder for a period of ninety (90) days following the date designated for the receipt of bids. 3. HIRE GULAR BIDS/PROPOSALS/QUOTES Bids will be considered irregular if they show any omissions, alterations of form, additions, or- conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City. 4. RE,JECTION/DI +QUALIFICATIO Bidders will be disqualified and/or,their bids rejected, among other reasons,for any of the specific reasons listed below: a) laid received after the tirne set for receiving bids as stated in the advertisement; b) Reason for believing collusion exists arnong the Bidders; c) Bid containing unbalanced value of any item, bid offering used or reconditioned equipment; d) Where the bidder,sub-contractor or supplier is in litigation with the City of North Richland Hills or where such litigation is contemplated or imminent;, e) Uncompleted work which in the judgment of the City will prevent or hinder the prompt completion of additional work, or having defaulted on a previous contract; f) Lack of competency as revealed by reference checks,financial statement, experience and equipment, questionnaires,or qualification statement; g) Bid containing special conditions, clauses, alterations,items not called for 4 (PS poo : 9960 a o 96Z1, :4u o Il a d IL or irregularities of any kind,which in the Owner's opinion may disqualify the Bidder. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interest of the City of North Richland Hills. 5. BID EVALUATION Award of bid, if it be awarded, will be made to the lowest responsible bidder or may be awarded to the bidder that offers the goods and/or services at the best value for the City (Texas Local Government Code,252.043). In determining the best value the City will consider the following: a) The purchase price;terms and discounts; delivery schedule; b) The reputation of the bidder and of the bidder's goods or services; c) The quality of the bidders' goods or services; d) The extent to which the bidder's goods or services meet the City specifications and needs; e) The bidder's past relationship with the City; f) Total long term cost to the city to acquire the bidder's goods or services; g) Any relevant criteria specifically listed in the specifications; h) Compliance with all State and local laws,general conditions and Specifications; i) Results of testing, if required; j) Warranty and/or guarantee, maintenance requirements and performance data of the product requested; k) City's evaluation of the bidder's ability to perform to specifications. 6. AWARD OF BID The bid award will be made within sixty (60) days after the opening of bids. No award will be made until after investigations are made as to the responsibilities of the best bidder. The City of North Richland Hills reserves the right to award bids whole or in part when deemed to be in the best interest of the City. Bidder shall state on bid form if their bid is "all or none", otherwise it shall be considered as agreeing to this section. Information contained in submitted bid documents shall not be available for inspection until after the award has been made by the City Council. Requests for this information must be submitted in writing. 7. ASSIGNMENT The successful bidder may not assign his/her rights and duties under an award without the written consent of the North Richland Hills City Manager. Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. SUBSTITUTIONS/EXCEPTIONS Exceptions/variations from the specifications may be acceptable provided such variations, in each instance, is noted and fully explained in writing and submitted with bid. NO substitutions or changes in the specifications shall be permitted after award of bid without prior written approval by the Purchasing Manager, 9. DELIVERY/ACCEPTANCE The delivery date is an important factor of this bid and shall be considered during the evaluation process. The City considers delivery time the period elapsing from the time the order is placed until the City receives the order at the specified delivery location. 5 (P!9 1300 a 9960 S-19MOU 9 I, al o Il a d a All material shall be delivered F.O.B. City of North Richland Hills to the address specified at the time of order. Acceptance by the City of North Richland Hills of any delivery shall not relieve the Contractor of any guarantee or warranty, expressed or implied, nor shall it be considered an acceptance of material not in accordance with the specifications thereby waiving the City of North Richland Hills right to request replacement of defective material or material not meeting specifications. 10. NOTICE OF DELAYS Whenever the contractor encounters any difficulty which is delaying or threatens to delay timely performance, written notice shall immediately be given to the Purchasing Manager, stating all relevant information. Such notice shall not in any way be construed as a waiver by the City of any rights or remedies to which it is entitled by law. Delays in performance and/or completion may result in cancellation of agreement. 11. SALES TAX The City of North Richland Hills is exempt from Federal Excise and State sales tax; therefore tax must not be added to bid. 12. TIE BIDS In the event of a tic bid, State Law provides the bid or contract shall be awarded to the local bidder. In cases where a local bidder is not involved, tie bids shall be awarded by drawing lots at the City Council meeting, or as otherwise directed by the Mayor. 13. BRAND NAME OR EQUAL If items are identified by a"brand name" description, such identification is intended to be descriptive, not restrictive,and is to indicate the quality and characteristics of products that will be satisfactory.As used in this clause, the term"brand name" includes identification of products by make and model. Such products must be clearly identified in the bid as an equal product and published specifications of the equal products offered must be included with the bid reply. Bids offering equal products will be considered for award if determined by the Purchasing Manager and the user department to be equal in all material respects to the brand name products referenced. The decision of acceptable "equal" items or variations in the specifications will solely be the City of North Richland Hills. Unless the bidder clearly indicates in his/her bid that he is offering an "equal" product,his bid shall be considered as offering the brand name product referenced in the invitation for bids. 144. REFERENCES A minimum of three (3) references, preferably located within the Dallas/Font Worth Metroplex, must be submitted with each bid. Company name, contact and phone number must be included with each reference. 15. PROHIBITION AGAINST PERSONAL FINANCIAL INTEREST IN CONTRACTS No employee of the City of North Richland Hills shall have a direct or indirect financial interest in any proposed or existing contract, purchase, work, sale or service to or by the City (CMA-074, Standards of Conduct, Section IV). 6 (PS 1300 a 9960 SJOMOU 96U aluo all 00 � a d a 16. DISCLOSURE OF INTEREST Pursuant to Chapter 176 of the Texas Local. Government Cade, a person, or agent of a person, who contracts or seeks to contract for the sale or purchase of property, goads, or services with the City of North Richland Hills must file a completed conflict of interest questionnaire which is available online atvv etlr�c . t�t 9 .L1 . 1 The conflict of interest questionnaire must be filed with the City Secretary of the City of North Richland Hills no later than the seventh business day after the person or agent'begins contract discussions or negotiations with the City of North Richland Hills or submits to the City of North Richland f-lilts an application, response to a request for proposal or bid, correspondence, or another writing related to a potential agreement with the City of North Richland Hills. An updated conflict of interest questionnaire must be filed in accordance with Chapter 176 of the Local Government Code. An offense under Chapter 176 is a Class C misdemeanor, 17. TERMINATION/NON PERFORMANCE Continuing non-performance of the vendor in terms of Specifications shall be a basis for the termination of the contract by the City. The City of North Richland Hills reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City in the event of breach or default of this contract. The City reserves the right to terminate the contract immediately in the event the successful bidder fails to 1.) Meet delivery schedules or,2.) Otherwise not pet-form in accordance with these specifications. Breach of contract or default authorizes the City to award to another bidder, and/or purchase elsewhere and charge the full increase in cost and handling to the defaulting successful bidder. The contract may be terminated by either party upon written thirty (30) days notice prior to cancellation without cause. 18. ATTORNEYS FEES Neither party to this contract shall be entitled to attorney fees for any matter arising under this contract, whether for additional work, breach of contract, or other claim for goods, services, or compensation. All claims for attorney's fees are hereby WAIVED.. 19. INDEMNITY City shall not be liable or responsible for, and shall be saved and held harmless by Contractor from and against any and all suits, actions, losses, damages, claims, or liability of any character, type, or description, including claims for copyright and patent infringement, and including all expenses of litigation, court costs, and attorney's fees for injury or death to any person, or injury to any property, received or sustained by any person or persons or property, arising out of, or occasioned by, directly or indirectly, the performance of Contractor under this agreement, including claims and damages arising in part from the negligence of City, without; however, waiving any governmental immunity available to the CITY under Texas law and without waiving any defenses of the parties under Texas law. The provisions of this indemnification are solely for the benefit of the parties hereto and not intended to create or grant any rights, contractual or otherwise, to any other person or entity. 7 (P!9 1300 a 9960 SJOMOIJ 9 I, ague yell a. d a. It is the expressed intent of the parties to this Agreement that the indemnity provided for in this section is an indemnity extended by Contractor to indemnify and protect City from the consequences of City's own negligence, provided, however, that the indemnity provided for in this section shall apply only when the negligent act of City is a contributory cause of the resultant injury, death, or damage, and shall have no application when the negligent act of City is the sole cause of the resultant injury, death, or damage, unmixed with the legal fault of another person or entity. Contractor further agrees to defend, at its own expense, and on behalf of City and in the name of City, any claim or litigation brought in connection with any such injury, death,or damage. The Contractor will secure and maintain Contractual Liability insurance to cover this indemnification agreement that will be primary and noncontributory as to any insurance maintained by the City for its own benefit, including self-insurance. 20. PERFORMANCE AND PAYMENT BONDS In the event the total contract amount exceeds $100,000, the Contractor shall be required to execute a performance bond in the amount of one hundred (100) percent of the total contract price; if the total contract amount exceeds $50,000 the contractor shall be required to execute a payment bond in the amount of one hundred(100)percent of the total contact price,each in standard forms for this purpose, guaranteeing faithful performance of work and guaranteeing payment to all persons supply labor and materials or furnishing any equipment in the execution of the contract. It is agreed that this contract shall not be in effect until such performance and payment bonds are furnished and approved by the City of North Richland Hills. No exceptions to this provision allowed. Unless otherwise approved in writing by the City of North Richland Hills, the surety company underwriting the bonds shall be acceptable according to the latest list of companies holding certificates of authority from the Secretary of the Treasury of the United States. Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and current copy of their power of attorney. 21. INTERLOCAL AGREEMENT Successful bidder agrees to extend prices and terms to all entities who have entered into or will enter into joint purchasing interlocal cooperation agreements with the City of North Richland Hills. 22. ELECTRONIC PROCUREMENT The City of North Richland Hills has adopted policies and procedures complying with Local Government Code Section 252.0415, Section 271.906 and Section 2155.062, The City of North Richland Hills may receive submittals in electronic form in response to procurement requests. However, a bid that is submitted non-electronically by the due date and time will be accepted and then entered electronically by Purchasing after the bid opening. Due care and diligence has been used in preparation of this information, and it is believed to be substantially correct. However, the responsibility for determining the full extent of the exposure and the verification of all information presented herein shall rest solely with the bidder. The City of North Richland Hills and its representatives will not be responsible for any errors or omissions in these specifications,nor for the failure on the part of the proposer to determine the full extent of the exposures. 8 (P!G P00:1 0ZHNIV : 9960 S,rann01:1 96ZI, s4u9ury3u44V a d a INSURANCE REQUIREMENTS i Contractors performing work on City property or public right-of-way for the City of North Richland hills shall provide the City a certificate of insurance evidencing the coverages and coverage provisions identified herein. Contractors shall provide the City evidence that all subcontractors performing work on the project have the same types and amounts of coverages as required herein or that the subcontractors are included under the contractor's policy. The City, at its sawn discretion, may require a certified copy of the policy. All insurance companies and coverages must be authorized by the Texas Depa rtment of Insurance to transact business in the State of Texas and must be acceptable to the City of North Richland Hills. Listed below are the types and amounts of insurance requited. The City reserves the right to amend or require additional types and amounts of coverages or provisions depending on the nature of the work Type of Insurance Amount of Insurance Provision I. Commercial General Liability to $1,000,000 each occurrence, City to be listed as additional. include coverage far: $'1,000,000 general aggregate; insured and provided 30 day-notice a) Premises/Operations of cancellation or material change b) Products/Completed Or in coverage Operations c) Independent Contractors $1,000,000 combined single limits City prefers that insurer be rated d) Personal Injury B+vI or higher by A.CvI. Best or A e) Contractual Liability or higher by Standard&Poors 0 Personal/Advertising Injury g) Medial Expense h) Fire Legal Liability i) Underground Hazard. j) F.,xplosion/Collapse Hazard k) Patent Infringement 1) Copyright Law Violations 2. Consultants,architects,engineers, $500,000 Professional Liability Landscape design specialist,other with proofthat aggregate is still professional services available. 3.Workers' Compensation& Statirtory Limits Alternate employer endorsement Employers'Liability $500,000 each accident required 4.Comprehensive Automobile '$500,000 Combined single limit Liability Insurance,including for bodily injury and property coverage for loading and unloading damage hazards,for a) Owned/Leased vehicles b) Non-Owned vehicles c) Hired vehicles A PURCHASE ORDER WILL NOT ICE ISSUED WITHOUT EVIDENCE OF INSURANCE. 9 I (P!G poo a 9960 a o 96ZL :4u9W43B44V LO 0o a d a NON.-COLLUSION FI . TIT 1{ I E J State of � County of .�G~t���� n "CLA verifies that:. (Name) (1) Ile/She is owner,partner, officer, representative, or agent of C'.1 has submitted the attached bid: (Company Nam a) (2) He/Site is fully informed in respect to the preparation, contents and circumstances in regard to attached bid; (3) Neither said bidder nor any of its officers, partners, agents or employees has in any way colluded, conspired or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sharp bid in connection with attached bid and the price or prices quoted herein are fair and proper. S I CKMF CARE Aojge `�a �a PRINTED NAME Subscribed and sworn to before me this Day of 201 F-9jXpA) A - 1�Yvj� ELYNNE NOTARY P1✓BLIC� iii and f """P°�� ait�OGOAiX�LES Miy Expires County, `1:exas. 016 ¢>„ OF My commission expires: 96LV THIS FORM MIDST BE COMPLETED,NOTARIZED AND SUBMITTED WITH BID 10 (P!9 1300 : 9960 SJOMOIJ 96U :4u9WWB44V a d a BID CERTIFICATION Li The Undersigned, in submitting this bid, represents and certifies: i a.. He/she is fully informed regarding the preparation, contents and circumstances of the [ attached bid; b. He/slue proposes to furnish all equipment/service at the prices quoted herein and laid is in strict accordance with the conditions and specifications stated herein, c. There will be at no tirne a misunderstanding as to the intent of the specifications or conditions to be overcome or pleaded after the bids are opened; d, He/she is an equal opportunity employer, and will not discriminate with regard to race, color, national origin, age or sex in the performance of this contract. e. The undersigned hereby certifies that he/she has read, understands and agrees that acceptance by the City of North Richland Hills of the bidder's offer by issuance of a purchase order will create a binding contract. Further, he/she agrees to fully comply with documentary forms herewith tirade a part of this specific procurement. COMPANY: t r ,� ADDRESS: t A t ox,I., �+ . CITY, STATE &ZIP: �. V 0 TELEPHONE: FAXt rI EMAIL: Y Y lt' t f'-I SIGNATURE: PRINTED NAME: � Y DATE: `u'4 J-1, n 11 (PS Poo a 9960 W 01:1 96U :4u o 44 a d a COMPLIANCE WITH HOUSE BILL 1295 In 2015, the Texas Legislature adopted house Bill 1295, which added section 2252.908 of the Government Code. Tile law states that a governmental entity may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity at the time the business entity submits the signed contract to the governmental entity. The law applies only to a contract of a governmental entity that either(1)requires an action or vote by the governing body of the entity or agency before the contract may be signed or(2) has a value of at least $,I million. The disclosure requirement applies to a contract entered into on or after-January 1, 2016. The Texas Ethics Commission has adopted rules necessary to implement the law, prescribed the disclosure of interested parties form., and posted a copy of the form on the commission's website. Filing Process The commission has made available on its website a new filing application that must be used to file Form 1295. A business entity must: 1) use the application to enter the required information on Form 1295, 2) print a copy of the completed form, which will include a certification of filing that will contain a unique certification number. 3) sign the printed copy of the foam (an authorized agent of the business entity must sign.), 4) have the form notarized, 5) file the completed Form 1.295 with the certification of filing with the governmental body with which the business entity is entering Into the contract. The ,governmental entity rnust notify the commission,using the cormmission's filing application, of the receipt of the filed Forma 1295 with the certification of filing not later than the 30th day after the date the contract binds all parties to the contract. The commission will post the completed Form 1295 to its website within seven business days after receiving notice from the governmental entity. Information regarding how to use the filing application may be found at littps://wNvw.ethies.state.tx.us/wlratsnew/elf-info—form 1295.1itni. 12 6P!9 P00:1 0ZHNN : 9960 a 1:1 9 :4u9W431?44V 00 a. a. SPECIFICATIONS The purpose of these specifications is to describe a quality standard deemed desirable for the City of North Richland Hills, while allowing for competitive pricing from various suppliers. These specifications are intended to be descriptive rather that restrictive and are not purposefully intended to eliminate any bidder frorn bidding a product equivalent or superior to that described. Any exception to these specifications by any Supplier must be noted on a separate sheet of paper labeled "Exceptions to the Specifications". If no exceptions are listed, it will be assumed by the City of North Richland Hills that the bidder intends to comply with all of the provisions of these specifications. Please complete all information requested on the bid form. Brand names that are listed are the results of testing by NRI-120 staff. Bids offering alternate brands shall be reviewed and vendor may be requested to submit samples for testing. BID AWARD Contracts will be awarded to SUCCCSsful bidders based on the total maximum bid price per section and the bidders' past performance The length of this contract will be for a five (5) month seasonal period (April 18 through September 30, 2016) with an option to renew for three (3) additional five (5) month seasonal periods if agreed upon by both parties. DURATION OF AGREE,ME,NT AND PRICE ADJUSTMENTS The successful bidder will be awarded a five (5) month seasonal agreement effective the date of award. Prices are to remain firm for the five (5) month seasonal agreement period (April 18, 2016 through Sept. 30, 2016). At the City's option, the agreement may be renewed for three (3) additional seasonal five (5) month periods at a price proposed by the contractor. The Contractor shall submit the renewal proposal with price changes and justification to the Purchasin Department at least sixty(60) days before the next seasonal agreement period begins (March of each yeatj. Increase in contract pricing shall not exceed the consumer price index of the Dallas/Fort Worth standard metropolitan statistical for the previous twelve (12)month period or 5%, whichever is smaller. Renewal shall be at the sole discretion of the City of North Richland Hills departments utilizing the contract. All areas of non-conformance shall be submitted in writing to the Purchasing Manager and must be corrected within 10 days from date of notification, After three non-conformance complaints the contract may be subject to cancellation. The quantities listed are estimated quantities using the best information available, 'n-ie city reserves the right to choose the items that will be purchased and to purchase more than or less than the quantities listed in each section. City of North Richland Hills Purchase Order Number must appear all invoices submitted to the City of North Richland Hills Orders paid by the City within thirty days from receipt. 13 (PS poo : 9960 sa o 96ZL :4U9W43B44V 0o a d a ORDER& DELIVERY REQUIREMENTS Vendors must offer online ordering for all items being bid at no extra cost to the City. Vendors must provide next-day delivery on all orders. Deliveries must be scheduled during the hours of 7:00arn and 9:30am prior to park opening. Accepting deliveries after this time frame impacts both park operations and guest traffic flow.NRH2O reserves the right to delay accepting or refuse deliveries past 9:30am and require redelivery. Any exceptions must be scheduled in advance. When available, overnight key-drop deliveries are preferred. - Items listed are for NRH2O Water Park, located at 9001 Grapevine Highway. This section is for a five (5) month seasonal period from April 18, 2016 to September 30,2016, Orders will be placed twice weekly by an authorized representative of the Water Park Notification of"Out of Stock" items must be given to NRH2O by 3:00 p.m. same day order is placed. Orders will be placed on an as needed basis. Vendor shall state if they can offer any of the following services which will be considered as part of the evaluation criteria: a) On-line ordering system. ❑ YES L 0 b) End of season buy backs ❑ YES C,10 a, Please disclose any restrictions in writing and submit it with bid. c) Provide samples for team member training ❑ YES N-NO d) Participation in NRI-120's consignment ticket program, ❑ YES r/NO a. NRH2O's online consignment ticket program allows your company's staff to purchase discounted park tickets and season passes. This program is free for your company and requires minimal administrative responsibilities. Participants will be able to purchase admission tickets to NRH2O using an online promotion code created specifically for your company. Promotional materials may be provided— all your company has to do is advertise the program! Please see "NRH2O Consignment Ticket Program" for further information. All bids must be submitted on the bid forms included in this specification package. Nutritional facts are to be submitted for each of the items listed on the bid forms. i This bid shall be awarded to the lowest bidder who meets all specifications. City of North Richland Hills will not enter into any contract where cost is provisional upon such clauses as "escalator"or"cost-plus"clauses. 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Y N N m N I `'� N N r N �" N t f 0 N N N 'Y N 'p o 10 O � (o o o o a o Ej E 0 E a E � — �rn u cn Ei cn a, cn u� a cn «� U) va m N cn rn cn w CO w cn w cn w cn N cn (P!G P00 a 9960 WOMOU 96U :IU9W43BPV Q m 4210 Edwards Road m Demon,TX 76208 d Tel: 940.383.5280 � v IL am Flowers Baking . References Hurst, Euless, Bedford ISD Began Service: .Tune 2005 1849A Central Dr. Bedford, TX 76022 Contact: Cara Mellema caramelIema@hedisd.edu Office: 817-399-2054 Fax: 817-354-3558 Cleburne ISD Begin Service: August 2010 2403 N. Main Cleburne, TX 76033 Contact: Monika McBroo . Office: 81.7-202-1691 Fax: 817-202-1467 Burleson ISD Begin Service: November 2005 1160 SST Wilshire Burleson, TX 76028 Contact: Rita Trenton rldenton@burlesonisd.net Office: 817-245-1160 Fax: 817-447-5871 (PS P00 a 9960 SJOMOIJ 96U a4 3 44 _ m a ® DATE(MMIDWYYYY) Y A`"R° CERTIFICATE OF LIABILITY INSURANCE 03/01/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS t1 CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the poticy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this Gertificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 0 TA T MCGRIFF,SEIBELS&WILLIAMS OF GEORGIA,INC. NAME: 5605 Glenridge Drive-Suite 300 A!N- E—M:404 497-7500 FAX Not: Atlanta,GA 30342 EWA€L ADDRESS: INSURER S)AFFORDING COVERAGE NAIL# INSURER A:ACE American Insurance Company 22667 INSURED INSURER B; Flowers Foods,Inc. 1919 Flowers Circle INSURER C: '. Thomasville,GA 31757 INSURER 0: INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER:YAEJQB6R REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE SEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUBR POLICY EFF POLICY EXP '.. LTR SD WVD POLICY NUMBER MMIDDIYYYY MMMDIYYYY LIMITS A X COMMERCIAL GENERAL LIABILITY HDO 627397001 07/0112015 07101!2016 EACH OCCURRENCE $ 1,000,000 DAMAGE TORE T CLAIMS-MADE �OCCUR PREMISES Ea occurrence $ 100,000 MED EXP(Any one person) $ EXCLUDED PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 POLICY�PRO ❑LOG PRODUCTS-COMPIOPAGO $ 2,000,000 X JECT OTHER: $ A AUTOMOBILE LIABILITY ISA H08858780 07/0112015 07/01/2016 COMBINED SINGLE LIMIT Ea accident 3,000,000 X ANY AUTO BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS NON-OWNED PROPERTY DAMAGE $ X HIRED AUTOS X AUTOS f er aocidan€ I UMBRELLA LIAR OCCUR EACH OCCURRENCE $ EXCESS LIAB CLAIMS-MADE AGGREGATE $ DED RETENTION$ $ WORKERS COMPENSATION PER OTH- AND EMPLOYERS'LIABILITY YIN T TE I I ER ANY PROPRIETORIPARTNERIEXECUT#VE ❑ N!A E.L.EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? (Mandatory in NH) E.L.DISEASE•EA EMPLOYEE $ If es,describe under DESCRIPTION OF OPERAT€ON$below E.L.DISEASE-POLICY LIMIT $ $ DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,maybe attached If more space is requrred) CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES 6E CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. City of North Richland Hills Food Service Products AUTHORIZED REPRESENTATIVE � 7301 NE Loop 820 North Richland Hills,TX 76180 Page 1 of 1 ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014101) The ACORD name and logo are registered marks of ACORD (PS p00 a 9960 S-19MOIJ 96ZL a4 3 44 V N loo a CERTIFICATE OF INTERESTED PARTIES FORM 1295 Y 10f1 IL Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-21237 Flowers Baking Co of Denton, LLC Denton,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/03/2016 being filed. North Richland Hills-NRH2O Food Service Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. 16-017 Bread Products 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary.. 11 ti b 5 Check only if there is No Interested Party. ❑ X & A I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. �Y DEBORAH LYNNE GONZALES My Commission Expires May 28,2016 Signature of authorized agent of contracting ntity AFFIX NOTARY STAMP 1 SEAL ABOVE Sworn to and subscribed before me,by the said f3 ! this the day of _ 20� ,to certify which,witness my hand and seal of office. Signature of officer administeri o th Printed name of officer administering oath Title of officer administering Nfh Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 (P!9 pee a 9960 sae ° 96U :4ue e 44 V M a Flowers "''.", a. Nutrition ac Material bee': '10026170 Serving Size 1 Sinn(47gi1.7oz) tll� � �' Servings Per Container 12 ° sommmmm Amount,PerS'erwtng Whole Grain Rich: NO Calories 140 Calories from Fat 10 7.r)allyvyw--* Pack Size: 12 Count Total!Fat 1.5g 2% Saturated Fat 6-6-6% Ingredients: Unbleached Enriched Flour (Wheat Flour, Malted Barley Flour, Trans Fat Og Niacin, Reduced Iron,Thiamin MJiononitrate, Riboflavin, Folic Acid), Water, Polyunsaturated Fat 0.5g, High Fructose Corn Syrup, Yeast, Contains 2% or Less of Each of the Monounsaturated Fat Og Following: Wheat Gluten, Salt, Vegetable Oil (Soybean Oil or Canola 011), Cholesterol Omg 0% dough Conditioners (Contains One or More of the Following: Sodium Sodium 270mg 11% Stearoyl Lactylate, Calcium Stearoyl Lactylate, Monoglycerides and/ Carbohydrate 27g s° or Diglycerides, Calcium Peroxide, Calcium Iodate, Datem, Ethoxylated Total Carbohydrate D'iglycerides, Enzymes), Soy Flour, Calcium Sulfate,Ammonium Dietary Fiber<1g 4% Sulfate,Ascorbic Acid, Monocalcium Phosphate, Calcium Carbonate, Sorbic Sugars 4g Acid, Soy Lecithin, Calcium Propionate (to Retard Spoilage), if Seeded Sesame Protein 4g Seeds Added, if Yellow Contains Turmeric, Paprika and Corn Flour. vitamin A 0% • vitamin o 0% Allergens: Contains Wheat and Soy ingredients. Calcium 10% iron 8% Thiamin 15% Riboflavin 8% Niacin 10% • Folic Acid 15% Percent Dally Values are based on a 2.,000 catorie diet.Your daily values may he higher or W wer depending on your calorie needs. 12581 9N' . .... ..... i ta.w n rr n c9 rl (MG P00 a 9960 SJOMOU 96U ate sett FLOWERS FOODS trition Facts Panel Information d ti Net Wgt/Pkg (oz) Ibs ozs 0 Nutrition Code 454 <=gms 1258 ROLLS, STANDARD-BAKERY GROUP Panel 4 Nutrition Facts Nutrn-Panel## Serving Size I Sun(33 g/°1.3 oz) 126804�.. Servings Per Container 112' Panel Approval Date Amount Per Serving 06146l30 Calories t'WO Calories from Fat 10 %DAILY'VALUE FDA Reference Amount(g) Total Fat 1 g 2 % 50 Saturated Fat 0 g 0 % Trans Fat 0 g Polyunsaturated Fat 0.5 g Monounsaturated Fat 0 g Nutrition Panel Claim Cholesterol 0 mg 0 % Sodium 220 mg 9 % Total Carbohydrate 22 g 71 % Dietary Fiber Less than 1 g 3 % Sugars 3 g Protein 3 a Vitamin A 0 % Vitamin C 0 %4 Calcium 6 % Iron 6 % Thiamin 10 % Riboflavin 6 % Panel Comments Niacin 6 % Folic Acid 10, %4 *Percent Daily Values are based on a 2,000 calorie diet. Your daily values may be higher or lower depending on your calorie needs. Calories: 2„000 2,500 Total Fat Less than 65g Bog Sat.Fat Less khan 20g 25g Cholesterol Less than 300mg 300mg Sodium Less than 2,400mg 2,400.mg Total Carbohydrate 300g 3759 Dietary Fiber 25g 30g (P!G POD a 9960 SJOMOIJ 96U a4 BP LO � m m � a N) a w «� 01 �x z 0 U. N.wS LuI yy z co It ui 0<t 0 0 i w 0 �c z 0w 0 o w 0 w J 0 LL z w CS w0 20 — a,i t w 0 NYY'� � F, z Z ~ 0 Xc ti D Cl. I1. 0 �aa C 0 .71 C7 Z It- 0 w J c LL w� - -0 p� c9 w z c a c s n iwl uJ W d ? 0 Zm w � u Q LLJ I— D wO < < U) 0 z a ✓ 0 0 G"} 3 < Kr7 U U co cfA LO a N " Q f7 v U °wmm E n Y (MG POO:J OZHMN e 9960 SaanneIJ 96Z1• :4u9tiWB44V ANlutrition Facts Panel Information m m � a � 1 a NetWgt/Pkg (oz) Ibs ozs 4 Nutrition Code# 567 gms 1221 RREAD TANDARD WHITE-BAKERY GROUP Panel# Nutrition Facts j Nutrn-Panel# Serving'Size 1 Slice(26 gP O.9 oz) 122102 Servings Per Container 22 Panel Approvals Date Amount Per Serving 07/08109 Calories 70 Calories from Fat 5 %DAILY VALUE FDA Reference Amount(g) Total Fat I g 1 % 50 Saturated Fat 0 g 0 % Trams Fat 0 g Polyunsaturated Fat 0 g Monounsaturated Fat 0 g Nutrition Panel Claim Cholesterol 0 mg 0 % Sodium 140 mg 5 plea Total Carbohydrate 94 g 5 % Dietary Fiber 0 g 0 % Sugars 2 g Protein 2 Vitamin A 0 % Vitamin C 0 % Calcium 0 % Iron 4 % Thiamin B % Riboflavin 4 % Niacin 4 % Folic Acid 6 % Panel Comments *Percent Daily Values are based on a 2,000 calorie diet, Your daily values may be higher or lower depending on your calorie needs. Calvaries: 2,000 2,500 Total Fat Less than 65g 30g Sat.Fat Less than 20g 25g Cholesterol Less than 300mg 300mg Sodium Less than 2,400mg 2,400mg Total Carbohydrate 3009 375g Dietary Fiber 25g 30g (P!G P00 Z e 9960 SJOM01 96ZI, e4ue u3l?44V .W ti 0° FLOWERS FOODS a =Nutrition Facts Panel Information d a Net Wgt/Pkg (oz) ms ozs Nutrition Code# 794 < gms Panel# Nutrition Facts Nutrn-Panel# Serving Size 1 Torflfla Cop g/-1.4 oz) 144906 Servings Per Container 20 Panel Approval Date Amount Per Serving 03102110 Calories 120 Calories from Fat 25 %DAILY VALUE FDA Reference Amount(g) Total Fat 2.5 g 4 % 5 Saturated Fat °I g 6 % Trams Fat 0 g Nutrition Panel Chaim Cholesterol 0 mg 0 % Sodium 2.70 mg 11 Total Carbohydrate 20 g 7 % Dietary Fiber Less than 1 g 2 % Sugars Less than 1 g Protein 3 Vitamin A 0 % Vitamin C 0 % Calcium 15 % Iron g % Panel Comments *Percent Daily Values are based on a 2,000 calorie diet. Your daily values may be higher or lower depending on your calorie needs. Calories: 2,000 2,500 Total Fat Less than 65g 80g Sat,Fat Less than 20g 25g Cholesterol Less khan 300mg 300mg Sodium Less than 2,400mg 2,400mg Total Carbohydrate 300g 375g Dietary Fiber 25g 30'9 (P!G POD a 9960 SJOMOIJ 96U al BP co to m a a 0 LL c L ua w- 0 d9i 0 U0 Lt Lt C0 �.. C? a C35 W z W 0 w U) w a 0 LL U.1 IL _a z w z 0 W a _ 0 LL. (17' u 0 w o to D z z Z U. 0 ca x w w 0 LL 0 u> T Ld 0 0 t w LL ¢ z 0 c 0 � � um 0 z u sue. w CL < 0 r M Dee F- ?, a CL 0 � 0 0 w °-UJ Z a p z r - ® .1 w C� iuJ p�p r p g� a z a u r > e°a 0 W06 <w > C) 0 C1 co 6C3 .� VD � 0 w C!S "? L? a, t..7 � 'ca ¢;o a e�JI ro rs '...�..in ua rv•- rsr aro .r" er v b � o m C]' E z B CERTIFICATE OF INTERESTED PARTIES .4.d FORM 1295 1 of 1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-28288 Sysco North Texas Lewisville,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/18/2016 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. 16-017 Sale and delivery of food-service grocery products. 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary O O LL O 0 U) cape Ln cm 5 Check only if there is NO Interested Party. o 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. April fox 20 16 r DEBORAH B y Notary P uy � �fg: f y x os MY om ss c n Expires f Signature of autho cting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said , 41 I-( Y U) Ct this the 4�>Z j day of c € 20 to certify which,witness my hand and seal of office. r� Signature of officer aclmini4ering ath Printed name of officer administeri' g oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0312 Packet Pg. 69 E.1 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Award a construction contract for the Main Street Drainage Project (DR1501) to Saber Development in the amount of$929,166.25 Presenter: Caroline Waggoner, City Engineer Summary: Council is being asked to award the Base Bid plus the Alternate (Bid No. 16-015) to Saber Development for the Main Street Drainage Improvements Project in the amount of $929,166.25 and authorize the City Manager to execute such contract. General Description: On March 1, 2016, a Bid Opening was conducted for the Main Street Drainage Improvements Project. The project consists of replacing approximately 1,000 linear feet existing drainage pipe with larger capacity pipe, beginning at Chilton Drive and ending just east of Jerry Court. Underground storm drain pipe will also be installed in Jerry Court to provide an intake for the storm water flow currently entering the cul-de-sac from the north. The work will be done by open cut method largely within the existing roadway. The Main Street paving will be restored as part of the project. The project was bid with a Base Bid, including all needed drainage infrastructure but with pavement restoration to include permanent trench repair along the path of the new drainage system. An alternate was also included in the bid documents, which allowed for full-width pavement restoration as part of the project. This would involve an asphalt overlay across the entire width of Main Street once the subsurface work was complete as opposed to simply repairing a minimal width of pavement along the project route. Notice of the City's intent to bid was advertised in local newspapers, as required by State statute, and posted on the City's Website. Bid specifications were viewed on the City's Website by multiple entities. Ultimately four (4) eligible bids were received from the following contractors: CONTRACTOR NAME BASE BID BASE + ALTERNATE Saber Development $ 947,111.25 $ 929,166.25 Corporation Ace Pipe Cleaning, Inc. $ 800,656.71 $ 950,796.26 Fort Worth Civil Constructors, $ 1,172,511.85 $ 1,166,371.20 LLC Packet Pg. 70 E.1 lqmk 1W Rib "ArRok., NORTH KIC;HLAND HILLS Atkins Brothers Equipment Co. $ 1,631,040.00 $ 179197945.00 The design engineer recommends awarding base bid plus alternate to the lowest bidder for the total project (including alternate), Saber Development Corporation, who has successfully completed projects of similar scale. Construction is anticipated to begin this spring, and will take approximately four months to complete. Due to an increase in construction costs, all bids received exceeded the project's construction budget. In order to pay for construction, funds will need to be transferred from available resources in the Meadowview Estates Channel (DR1004) and Rufe Snow (ST0202) Projects. Total Award: $9297166.25 Construction Budget: ($710,500.00) Difference: $2187666.25 Recommendation: Award Bid No. 16- to Saber Development in the amount of $929,166.25 for construction of the Main Street Drainage Project and authorize the City Manager to execute such agreement Packet Pg. 71 E.1.a R x M ;WISHING-T-REE LN m 0 OZ Zi v D y o z i m D M > r Z C Om O O Main St M 'WAVYLEAF-LN� z � ANDON D l Drainage (Mn—MADISON-DR-' F Improvements WIL-D-HORSE-DRi 7 W 0 F- 0 JOSHU w � z WIND-RIVER-DR9' T � Z U p Z STEWAR-T-DR N� \oe- O Y x N COPPER-CANYON-RD- 8 z J J N O O O I- IRONGATE DR— MyRANDAC� cYj a,U 4g x SOUTHC-REST-DR C0 W E RIDDLE DR� = c m 8� T1 El O n cCEDAR-BILUFFS DR-n o S O cm > CEDAR-WAY'> �Fs� P O O n a n n �—CEDAR BREAKS-DRf N R T H MAIN-ST CHIL-TON CT m L— , z M RICHLAND D M 0 VALL-E-Y-W� WOODSTAIR-DR—z HILLS :3 x F ° m Main St Drainage A o o Improvements D co Project Locator Map E MARTIN-DR MARTIN-DR m z O I Z n NII xH ARM �S r ° ii m Zv STARNES RD ti — pp O y ti�E CH-MAN DR tt d MID�rl BLVD pAS, O O u MID-CITIES-BLVD �ELO° �0 MID-CITIES-BL-VD 0 jOti6`E HEW 0 r THE'I,AKES OF HOME TOWN j' CARD INAL-L-N Scale: 1 = 6�� 30 MAY 15 Standard Maps\CIP D_Main Street Drainage Imps.mxd Information Services Department-GIS 102 Packet Pg. 72 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Complete Nos.I-4 and 6 if there are interested parties, OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties, CERTIFICATION OF FILING I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. Saber Development Corporation 2016-29163 Dallas,TX United States Date Filed: Name of governmental entity or state agency that is a party to the contract for which the form is 03/22/2016 being filed, ii cc City of N. Richland Hills Date Acknowledged: .2 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. DR1501 U) water,sewer,storm utilities : Main St Drainage Improvements r_ 0 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling intermediary Hannon,Wait Dallas,TX United States X Farrow, Ed Dallas,TX United States X CO Farrow, Bob Dallas,TX United States X cs C14 CO 5 Check only if there is NO Interested Party. Ln C14 6 AFFIDAVIT T- I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. E L- 0 LL signature of authWized agent of contracting business entity AFFIX NOTARY STAMP 1 SEAL ABOVE C CHANDA I. ANN MC CZ " A Al A N Sworn to and subscribed before me,by the said a day of My ()Jr)n'miS'Sj()JJ W:X irrs 2" y to certify which,witness my hand and seal of office, M3 e0 May 19, 20 1,p WQA tAkV11K0y\ V to Signature of o- icer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www,ethics.state,tx,us Version V1.0,312 I Packet Pg. 73 Drainage Capital Projects Main Street Drainage Improvements DR1501 PROJECT DESCRIPTION&JUSTIFICATION This project will consist of replacing approximately 1000 linear feet of 18"and 21" Reinforced Concrete Pipe (RCP)with 30" and 36" RCP beginning at Chilton Drive and ending at Crane Road.A branch of the new system will be extended up Jerry Court and will connect to an existing system. Because much of the storm drainage system will be underneath the existing street pavement the street cuts will be patched and the entire street will be overlaid to provide a uniform pavement finish and look. Some driveways and curb and gutter will be reconstructed. There will also be the relocation of approximately 400 feet of an existing 6"water and 6"sanitary sewer line. O U) PROJECT STATUS ORIGINAL 2014115 ORIGINAL 2014115 O START DATE REVISION END DATE REVISION Professional Services Engineering 11/2014 03/2015 ° Land/ROW Acquisition Construction 05/2015 11/2015 Other `) E REVISION EXPLANATION Due to an increase in construction costs, all bids received exceeded the project's construction budget. In order to pay for construction, funds will need to be transferred into this project. FINANCIAL DATA Ln ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT 2014/15 RE1/ISIf14 2014/15 BALANCE COST FUNDING SOURCES 0 LL Reserves $800,000 $166,006 $900,000 $900,000 r_ GO 0 120,000 120,000 $120,000 U) 0 $0 0 $0 0 $0 Total 1 $800,0001 $220,000 1 $1,020,000 1 $0 $1,020,000 PROJECT EXPENDITURES Professional Services $0 $0 Engineering/Design 89,500 89,500 $89,500 Land/ROW Acquistion 0 $0 Construction 710,500 220,000, 930,500 $930,500 Other 0 $0 Total $800,0001 $220,0001 1 $0 $1,020,000 IMPACT ON OPERATING BUDGET Minimal operating impact is anticipated. ANNUAL OPERATING IMPACT 1 2014/15 2015/16 2016/17 1 2017/2018 1 2018/2019 1 TOTAL Projected $0 Packet Pg. 74 Street & Sidewalk Capital Projects Rufe Snow Drive Improvements (Mid-Cities to Hightower) ST0202 PROJECT DESCRIPTION&JUSTIFICATION This project widens approximately 5,300 feet of the existing 5-lane thoroughfare to 7 lanes. This section of Rufe Snow Drive will be reconstructed as a concrete street with sidewalks along both sides,signalization improvements at the major intersections and all necessary water and sewer main adjustments. The funding for design will be provided by the 1994 Bond Program and Federal Grants(TEA-21). The funding for the construction phase of this project will come from the 2003 Bond O Program and Federal Grants. U) r_ O C) ° E PROJECT STATUS ORIGINAL 2014115 ORIGINAL 2014115 START DATE REVISION END DATE REVISION Professional Services CO Engineering 03/2008 03/2014 _ Land/ROW Acquisition 04/2011 06/2014 Construction 04/2016 02/2018 Other REVISION EXPLANATION Funds will be moved to project DR1501-Main Street Drainage Improvements. Funds will be restored as part of the FY2015-16 revised budget. co U) FINANCIAL DATA ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT I 2014/15 R�1/ISIfA( 2014/15 BALANCE COST O FUNDING SOURCES co GO $5,690,000 $5,690,000 $5,690,000 CO 2,900,000 2,900,000 $2,900,000 Federal/State Grants 12,162,000 12,162,000 $12,162,000 Reserves 951,236 (100,000) 851,236 $851,236 0 $0 Total $21,703,236 ($100,000), $21,603,236 1 $0 $21,603,236 PROJECT EXPENDITURES > $0 $0 Professional Services Engineering/Design 1,700,000 1,700,000 $1,700,000 Land/ROW Acquistion 6,933,263 6,933,263 $6,933,263 Construction 13,070,000 (100,000) 12,970,000 $12,970,000 Other 0 $0 Total $21,703,263 $104,004 $21,603,263 $0 $21,603,263 IMPACT ON OPERATING BUDGET Minimal operating impact is anticipated. ANNUAL OPERATING IMPACT 1 2014/15 2015/16 2016/17 1 2017/2018 1 2018/2019 1 TOTAL Projected $0 Packet Pg. 75 Drainage Capital Projects Meadowview Channel Drainage Improvements DR 1004 PROJECT DESCRIPTION&JUSTIFICATION O Reconstruction of the existing concrete channel from Northfield Park to Jill Court and reconstructing larger box culverts at Northfield Drive. r_ O C) a co PROJECT STATUS ORIGINAL 2014115 ORIGINAL 2014115 START DATE REVISION END DATE REVISION cm Professional Services Engineering 09/2010 07/2013 Land/ROW Acquisition Construction 06/2014 05/2015 Other REVISION EXPLANATION Funds will be moved to project DR1501-Main Street Drainage Improvements. Funds will be restored as part of the FY2015-16 revised budget. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGET THRU PROJECT BUDGET THRU REMAINING PROJECT 2014/15 REVISION 2014/15 BALANCE COST FUNDING SOURCES GO $1,863,222 ($120,,000) $1,743,222 $1,743,222 0 $0 C� 0 $0 0 $0 0 $0 O Total $1,863,222 ($120,000)1 $1,743,222 $0 $1,743,222 PROJECT EXPENDITURES Professional Services $0 $0 Engineering/Design 415,000 415,000 $415,000 O Land/ROW Acquistion 0 $0 Construction 1,448,222 (120,006) 1,328,222 $1,328,222 2 Other 0 $0 4) Total $1,863,222 $120,000 $1,743,222 $0 $1,743,222 CL C) IMPACT ON OPERATING BUDGET Minimal operating impact is anticipated. ANNUAL OPERATING IMPACT 1 2014/15 2015/16 2016/17 1 2017/2018 1 2018/2019 1 TOTAL Projected $0 Packet Pg. 76 E.2 "ArRok., N0KTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Consider approval of a Change Order No.1 to the Rufe Snow Drive (Karen to Loop 820) Construction Contract with JLB Contracting, LLC to perform paving work for the City Point Drive (formerly Cagle Drive) repaving project. Presenter: Caroline Waggoner, City Engineer Summary: Council is being asked to approve a change order to the Capital Project identified as the Rufe Snow Drive (Karen to Loop 820) to allow the current Rufe Snow Drive contractor to utilize preventive street maintenance funds to rehabilitate Old Cagle Drive (now City Point Drive). This action is not changing the scope of work for the Rufe Snow Drive project it is just changing the contract with JLB so that they can perform the paving work planned for City Point. General Description: The existing asphalt pavement along Old Cagle Drive (now City Point Drive) is slated to be improved this year as detailed in CIP Project SM1602, "Preventative Street Maintenance (Old Cagle Drive)". This section of City Point has been the primary construction entrance for the new City Hall project and has experienced extensive wear and tear as a result. In order to make the best use of available resources, staff is recommending that we take advantage of contract prices available in the current Rufe Snow project to accomplish the necessary demolition and subgrade stabilization prior to City forces mobilizing to place the new asphalt roadway. The Change Order will be funded through Permanent Street Maintenance Fund Reserves. Change Change Bid Item Description Order Unit Unit Price Order Quantity Amount 102 Remove Asphalt Pavement 4,600 Sy $8.65 $39,790.00 111 Unclassified Street Excavation 500 Cy $17.35 $8,675.00 112 Lime 92 TON $162.00 $14,904.00 113 8" Lime Treated Subgrade 4,600 Sy $3.87 $17,802.00 144 Misc. Paving Allowance$20,000. 0.4415 LS $20,000.00 $8,829.00 Packet Pg. 77 E.2 lqmk IM Rib "ArRok., NORTH KIC;HLANO HILLS CO Amount $90,000.00 The Change Order results in an increase of $90,000.00 which is just under 10% of the original contract price of $969,371.28. The new contract amount will be $1,059,371.28. Because of the smaller size of the City Point project, Staff believes the prices in the Rufe Snow Contract are lower than what we could get if City Point was bid separately. The contractor, JLB Contracting, LLC, indicates that the work will take approximately one week, and be complete in April. City crews will mobilize to place asphalt as soon as the subgrade work is complete. Recommendation: Approve Change Order No. 1 to the Rufe Snow Drive Project in the amount of $90,000.00. Packet Pg. 78 E.2.a H 73 City 1oNNE. �Loop'820 nd Hills ChanNeoor Extra W1 rk Order r4 1k, North Richland Hills, TX 76180 PROJECT: Rufe Snow(Karen to Loop 820) Original Contract Amount: CONTRACTOR: JLB Contracting, LLC $ 969,371.28 ADDRESS: 7151 Randol Mill Road Adjusted Contract Amount: Fort Worth, TX 76124 $ 1,059,371.28 Item Approx. Description of Item Decrease Increase No. Quantity (and cost per unit item) in Contract in Contract (1) (2) (3) (4) (5) 102 4,600 SY Asphalt Pavement Removal ($8.65/SY) $ 39,790.00 111 500 SY Unclassified Street Excavation - ($17.35/SY) $ 8,675.00 4) 112 92 Tons Hydrated Lime @ 40lbs./SY ($162.00/SY) $ 14,904.00 113 4,600 SY 6" Lime Treated Subgrade ($3.87/SY) $ 17,802.00 C3 144 0.4415 Misc. Paving Allowance ($20,000/LS) $ 8,829.00 CO Total Increase in Contract Amount $ 90,000.00 Ln Total Decrease in Contract Amount $ - Difference Between Column (4)and Column (5) $ 90,000.00 Net Increase in Contract Amount $ 90,000.00 The sum of$90,000.00. is hereby added to the total contract price and the total adjusted 0 contract price to date herein is$ 1,059,371.28. C) Recommended by: Date: Caroline Waggoner City Engineer o City of North Richland Hills Approved by: City Council of North Richland Hills Date: Accepted by Contractor: JLB Contracting, LLC (Name of Company) By: Attest: Title: Title: Date: Date: Packet Pg. 79 E.2.b Y Z { r Z Preventive Street Maintenance (Old Cagle Dr) (D BLACK Z O � %ER LINE DR RGDGER-L-INE-DR IM 0 0 1�0 } N Ln J Q U Uo 2 m RA S O O °0 NORTH RICHLAND HILLS rl M O cm 0 wow w uuuuulluuuuuuluuuuuuluullllululuuuu1u1u1uuuu1u1u1uuuuululuuuuululiipu II Uuuuuuuuuuuuu.Ii11111111rr1111111u111111111 Project Locator Map �IIIIIIIIIIIVVVIIIIIIIN III II II IIIIIIIIIIII 1111GLENVIEW D co °. GLENVIEW D Old Cagle Drive No TH TARMN BURSEN RD o i v STARNEB RD Q m G � w pup CH-MAN DR all G. u' v a MID.O�\SBLVD J � Iypr 100E � II. J II Y. g �i �i Nfl Ne LOO I- I I � � �pJ� � IIIIIIIIIIIIIIIIIIIIIII Scale: 1 = 600 30 MAY 15$St ndard Maps\CIP S_PrevStMaint_Old Cagle Dr.mxd Information Services Department-GIS Packet Pg. 80 E.2.c CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 12016-28803 JLB Contracting, LLC Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/21/2016 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. Rufe Snow-Change Order 1 Roadway Improvements on City Point South 4 Nature of interest(check applicable) as Name of Interested Party City,State,Country(place of business) Controlling Intermediary O9 C3 O r_ co Ln Ln cm T- L- 0 5 Check only if there is NO Interested Party. 0 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. �auuq, oa!ly;�,,_ JAMIE GREENWAY � _ - --:;• Notary Public,State of Texas My Commission Expires !';o to., Signature of authorized agent of contracting business entity ,'FOB+E September 25, 2016 g g g AFFIX NOTARY STAMP/SEAL ABOVE c , Sworn to and sLscr by the said J(�M 1�FYV 1 S this the S� day of Ate. 20 IU t my hand and seal of office. (� i 7 7 ig ature oath Printed name of officer admini tering oath Title of officet administering oath For s ovided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 Packet Pg. 81 H.1 "ArRok., NORTH KIC;HLAND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: March 28, 2016 Subject: Announcements. Presenter: Mary Peters, Public Information Officer Summary: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. General Description: Announcements - City departments will be open for business at our new City Hall tomorrow, March 29th, and the Police Department is expected to open in the new building on April 7th. City Council meetings and Planning & Zoning Commission meetings will continue to take place here at the old City Hall until after our grand opening celebration on May 13th. Join us on a path to better health at the 6th annual Mayor's 5K Walk on Saturday, April 2. The walk will start at 9:00 a.m. in the parking lot at the NRH Centre. There is no fee to participate, but pre-registration is encouraged. Visit the city's website or call the NRH Centre for more information. Our monthly community bicycle rides resume on Tuesday, April 5th. The rides begin and end at Cross Timbers Park at 5:45 p.m. Everyone is welcome, whether you are an avid cyclist or the casual weekend rider. View the complete schedule and more information on the city's website. Kudos Korner - Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Joe Pack of the Parks & Recreation Department —A citizen emailed thanks and appreciation for the manner in which Joe responded to his questions and concerns about a trail issue. The email stated: "Mr. Pack was very proactive in his research and response and it was a pleasure talking to him today. He is indeed an Ambassador for our city and his enthusiasm for North Richland Hills being the best city in the county is catching!" Recommendation: Packet Pg. 82 lqmk� Im illb "ArRok., NORTH KICHLAND HILLS N/A Packet Pg. 83