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Home My WebLink AboutCAP 2015-10-15 MinutesMINUTES OF THE REGULAR MEETING OF THE CAPITAL IMPROVEMENT ADVISORY COMMITTEE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS OCTOBER 15, 2015 6:00 PM 1. CALL TO ORDER The meeting was called to order by Chairman Randall Shiflet at 06:04 p.m. 2. ROLL CALL Present: Absent Staff Members: Randall Shiflet Bill Schopper Mike Benton Steven Cooper Kathy Luppy Jerry Tyner Don Bowen Mark Haynes Paulette Hartman Clayton Comstock Clayton Husband Chad VanSteenberg Caroline Waggoner Justin Naylor Marrk Callier Cheryl Booth Place 4, Chairman Place 6, Vice Chairman Place 2 Place 7 Place 5 Ex-Officio Place 3, Secretary Place 1 Assistant City Manager Planning Manager Principal Planner Planner City Engineer Engineer Associate Management Assistant Recording Secretary 3. APPROVAL OF THE MINUTES FROM THE FEBRUARY 19, 2015 CAPITAL IMPROVEMENT ADVISORY COMMITTEE MEETING APPROVED Don Bowen motioned to approve the minutes from the February 19, 2015 Capital Improvement Advisory Committee meeting. The motion was seconded by Kathy Luppy. The motion passed unanimously (4-0). City of North Richland Hills Capital Improvement Advisory Committee October 15, 2015 Meeting Minutes Page 1 of 4 4. CONSIDERATION AND/OR ACTION REGARDING THE PROGRESS OF THE IMPACT FEE PROGRAM'S CAPITAL IMPROVEMENTS PLAN Caroline Waggoner presented the progress of Impact Fee Program's Capital Improvements Plan as of October 16, 2015. Tracking began March 31, 2010. We are currently in year six (6) of a ten (10) year Capital Improvement Plan. The standard Meter Unit Equivalent (MUE) is a 3/-inch meter, which is industry standard for one (1) unit. That is what the impact fees are based on. The city's impact study showed an estimate of growth of 53.91 MUE from April 2010 (start) through October 15, 2015 (current). We are below the estimated average for MUE tracking over the past five (5) years. Next time we review, there will be more meters showing from the Dolce Living project in process. Single-family starts are at seventy four (74), and are trending in line with about 12 months ago. There is a lot of infrastructure in process with two hundred plus (200+) lots to become available to market within the next six (6) to nine (9) months. Commercial real estate is about even from twelve (12) months ago. Looking at the impact fee fund, we started with $1.2 million. With additional fees added, minus expenses, we ended 2014 with $2.4 million in the Water Impact Fund. Wastewater Impact Fees Fund shows a negative balance. The two combined show a $2.0 million balance in the total Impact Fee Fund. We have three (3) completed projects done since the 2010 study. We have four (4) continuing projects. We have eleven (11) remaining projects to complete. We need $11 million to complete these system upgrades. The total cost of the city wastewater system upgrades is significantly more than we are able to use from the Impact Fee Fund. One wastewater project that is complete is the lift station at Precinct Line Road and Boulevard 26. Partially done wastewater project is the interceptor that was done under the highway. We have a list of future wastewater projects that will be necessary to support future growth. Of the total project cost, only $1.2 million is eligible for Impact Fund Reimbursement. Chairman Shiflet inquired if the study by Freese and Nichols includes the TOD rail stations impact? Carolyn Waggoner responded that it includes the TOD rail station impact. Keith Reed with Reed Municipal Services stated that the study directs the city in allocating for prior development (which cannot be included in the impact fee reimbursement) and for new development. Clayton Comstock responded that comprehensive plans are traditionally done prior to new impact fee studies. We have a strong likelihood of TOD development prior to our next Comprehensive Plan completion. Chairman Shiflet inquired if growth is similar or consistent with last year. City of North Richland Hills October 15, 2015 Meeting Minutes Capital Improvement Advisory Committee Page 2 of 4 Carolyn Waggoner responded that MUEs have changed less than one (1) unit. At the current time, Dolce Living has pulled a minimal number of meters, with many more planned. Chairman Shiflet inquired what happens when we are closer to build out and numbers begin to decline. Caroline Waggoner responded that the whole purpose of the Impact Fee Program is to fund capital improvements necessary to serve new development. Keith Reed outlined a similar situation in Wautaga. When they reached a point of build out, Wautaga abandoned their Impact Fee Program. They were at the five (5) year point where they would have to do a new study. The return on the study cost was not worth it. He suggested that we may want to abandon our Impact Fee Study if we are two (2) to three (3) years from build out. If Impact Fees are abandoned, the funding falls back to bonds. He stated that what stands out to him is quite a bit of development is occurring in the commercial water side, not in the sewer side. That is for such things as irrigation and new commercial construction, not waste water. We need to look at that when we are doing this next study. Chairman Shiflet noted that we are also digging wells. Keith Reed agreed that this was also a factor, as well as a net -zero impact when installing fire suppression meters. Chairman Shiflet inquired if we are headed in the right direction and at the correct time frame? Caroline Waggoner responded that the final report from Freese and Nichols will be complete by January 2016. It will need to be completed by April 2016. Chairman Shiflet asked what steps are required by the Capital Improvement Advisory Committee. Chairman Shiflet has a recommendation that the Capital Improvement Advisory Committee approve the semi-annual report with respect to the progress of the Capital Improvement Plan and authorize the Chairman to report to the City Council that there are not any perceived inequities in implementing the Impact Fee Program plan or imposing the current impact fee schedule. The Capital Improvement Committee can present recommendations to City Council every year if they wish. There is a requirement for recommendation at the end of five (5) years, for the Capital Improvement Advisory Committee to either update the plan or recommend to the City Council that the plan remain as is. Chairman Randall Shiflet requested a motion as such, and for the plans to be reviewed in six (6) months to evaluate where we are tracking based upon forecast. City of North Richland Hills October 15, 2015 Meeting Minutes Capital Improvement Advisory Committee Page 3 of 4 5. Approve semi-annual report of the Impact Fee Program's Capital Improvements Plan with respect to the progress of the plan and to authorize the Chairman to recommend to City Council that there are not any perceived inequities in implementing and in imposing the current fee schedule. APPROVED MIKE BENTON MOVED TO APPROVE THE SEMI-ANNUAL REPORT OF THE IMPACT FEE PROGRAM'S CAPITAL IMPROVEMENTS PLAN. KATHY LUPPY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 5-0 5. ADJOURNMENT STEVEN COOPER MOVED TO ADJOURN THE MEETING. BILL $CHOPPER SECONDED THE MOTION. MOTION TO ADJOURN CARRIED 5-0 There being no other business, the meeting was adjourned at 06:21 pm. Chairman 2c Randall Shifl City of North Richland Hills Capital Improvement Advisory Committee Secretary au 9 &w_� Don Bowen October 15, 2015 Meeting Minutes Page 4 of 4