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CC 2016-07-25 Agendas
M RH NOKTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, JULY 25, 2016 WORK SESSION: 6:30 PM Held in the City Council Work Room (3rd Floor) CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Welcome and introduction - public official, public employee or citizen. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - Northwest corner of Davis Boulevard and Main Street 2. Section 551.074: Personnel Matters to deliberate the employment, evaluation, and duties of public employees - city secretary and city attorney. Monday, July 25, 2016 City Council Agenda Paqe 1 of 3 REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER RODRIGUEZ A.2 PLEDGE - COUNCIL MEMBER RODRIGUEZ A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the July 11, 2016 regular City Council meeting. B.2 Consider Resolution No. 2016-021, updating authorized investment officers for the City of North Richland Hills. C. PUBLIC HEARINGS D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS F. GENERAL ITEMS F.1 Consider a change order to the Rufe Snow Drive (Karen to Loop 820) Project with JLB Contracting, LLC in the amount of $139,219.40 and approve the attached budget revisions. F.2 Consider Resolution No. 2016-022, appointing members to various boards, commissions and committees. Monday, July 25, 2016 City Council Agenda Paqe 2 of 3 G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER LOMBARD H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, July 22, 2016 at 3:00 PM. y►. n City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, July 25, 2016 City Council Agenda Paqe 3 of 3 ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Section 551.072: Deliberate the purchase, exchange, lease or value of real property - Northwest corner of Davis Boulevard and Main Street PRESENTER: Mark Hindman, City Manager CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Section 551.074: Personnel Matters to deliberate the employment, evaluation, and duties of public employees — city secretary and city attorney. PRESENTER: Mark Hindman, City Manager ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Approve minutes of the July 11, 2016 regular City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: To approve the minutes of the July 11, 2016 regular City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 JULY 11, 2016 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 11th day of July 2016 at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Welch Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Absent: David Whitson Council, Place 5 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Cara L. White City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:30 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Council had no questions for staff. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN. July 11, 2016 City Council Meeting Minutes Page 1 of 10 City Manager Mark Hindman introduced Gina Pastre who is the new Executive Assistant to the City Manager. Ms. Pastre has been with the City of North Richland Hills for eight years. She began her career with the Building Inspections Department, and most recently worked with the Police Department. The City Manager's Office is happy to have her in administration. Director of Finance Kent Austin introduced Shereen Gendy who is the new Assistant Finance Director. Ms. Gendy began employment with the City on July 1. Her municipal experience includes the cities of White Settlement, Grapevine and Fort Worth. EXECUTIVE SESSION Mayor Trevino announced at 6:32 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.071: consultation with city attorney to seek advice about pending or threatened litigation or a settlement offer - City of North Richland Hills v. Windward Partners VII, LP, et. al. and 551.074: personnel matters to deliberate the employment, evaluation, and duties of public employees - city attorney and city secretary. Executive Session began at 6:34 p.m. and concluded at 6:55 p.m. Mayor Trevino announced at 6:55 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order July 11, 2016 at 7:02 p.m. Present: Oscar Trevino Mayor Tim Welch Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Scott Turnage Council, Place 6 Absent: David Whitson Council, Place 5 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary July 11, 2016 City Council Meeting Minutes Page 2 of 10 Cara L. White City Attorney A.1 INVOCATION Council member Turnage gave the invocation. A.2 PLEDGE Council member Turnage led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 RECOGNITION - GOVERNOR'S COMMUNITY ACHIEVEMENT AWARD Ms. Kimberly White, Fort Worth District Landscape Architect, with Texas Department of Transportation presented the Governor's Community Achievement Award to the City of North Richland Hills. Members of Keep North Richland Hills Beautiful Commission received the award on behalf of the City. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. 13.1 APPROVE MINUTES OF THE JUNE 27, 2016 REGULAR CITY COUNCIL MEETING. July 11, 2016 City Council Meeting Minutes Page 3 of 10 B.2 APPROVE A DISCRETIONARY SERVICE AGREEMENT WITH ONCOR FOR STREETLIGHTS ALONG ICE HOUSE DRIVE IN THE AMOUNT OF $69,907.41. B.3 APPROVE ORDINANCE NO. 3420, ABANDONMENT OF A PUBLIC WATER LINE EASEMENT LOCATED WITHIN THE BIRDVILLE HIGH SCHOOL ADDITION. C. PUBLIC HEARINGS CA RP 2015-13, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM WINKELMANN & ASSOCIATES FOR A REPLAT OF LOTS 6R1 AND 61112, BLOCK 4, UNIVERSITY PLAZA ADDITION ON 2.095 ACRES LOCATED AT 8901 AIRPORT FREEWAY. APPROVED Mayor Trevino opened the public hearing and called on Principal Planner Clayton Husband to introduce the item. Principal Planner Clayton Husband informed Council the applicant is requesting to replat 2.095 acres located at 8901 Airport Freeway. The area is designated on the Comprehensive Land Use Plan as Office and the current zoning is C-1 Commercial. Mr. Husband provided site photos of the property. Applicant representative Dennis Edwards, 3632 Spring Valley Drive, Bedford, Texas presented request and was available to answer questions. Principal Planner Clayton Husband presented staffs report. The owner proposes to subdivide property into two lots. One lot will include the existing Frost Bank drive-through facility and the remaining lot will be available for future development. The Planning and Zoning Commission, at their June 16, 2016 meeting, recommended approval with a vote of 6-0. The plat meets the requirements of the zoning ordinance and subdivision regulations. Mayor Pro Tern Welch asked staff if the property would have access onto the frontage road or Highway 121. Mr. Husband informed Council that Lot 6R2 has an existing driveway. There are no proposed driveways on the remaining lot and access is available via Weyland Drive. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public July 11, 2016 City Council Meeting Minutes Page 4 of 10 hearing. COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE RP 2015-13. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. D. PLANNING AND DEVELOPMENT D.1 FP 2016-01, CONSIDERATION OF A REQUEST FROM HP CIVIL ENGINEERING LLC FOR A FINAL PLAT OF HOMETOWN DOLCE ADDITION PHASE II ON 8.459 ACRES LOCATED AT 6000 PARKER BOULEVARD. APPROVED Planning Manager Clayton Comstock introduced items D.1 (FP 2016-01) and D.2 (Ordinance No. 3421). The applicant is seeking a final plat of Hometown Dolce Addition Phase II on 8.459 acres located at 6000 Parker Boulevard. The purpose of item D.2 is to convey the excess right-of-way, a 819-foot section of Parker Boulevard, and return it to the property owner who originally dedicated it to the City. Mr. Comstock provided site photos of the property. Applicant representative Jason Pyka, 5539 Alpha Road, Suite 300, Dallas, Texas presented request and was available to answer questions. Planning Manager Clayton Comstock presented staffs report. He outlined previous approval (preliminary plat, tract 1 concept plan, and site plan) for the development. The Planning and Zoning Commission, at their June 16, 2016 meeting, recommended approval with a vote of 6-0. Council had no questions for staff or the applicant. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE FP 2016-01. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. D.2 CONSIDER ORDINANCE NO. 3421, ABANDONING AND CONVEYING A PORTION OF PARKER BOULEVARD RIGHT-OF-WAY. July 11, 2016 City Council Meeting Minutes Page 5 of 10 APPROVED This item was presented with item D.1. MAYOR PRO TEM WELCH MOVED TO APPROVE ORDINANCE NO. 3421, ABANDONING AND CONVEYING A PORTION OF PARKER BOULEVARD RIGHT-OF-WAY. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. D.3 FP 2016-02 CONSIDERATION OF A REQUEST FROM SAFEWAY CONSULTING AND CONTRACTING, LLC FOR A FINAL PLAT OF FRESH MEADOWS ESTATES ON 13.536 ACRES LOCATED IN THE 8400 AND 8500 BLOCKS OF SHADY GROVE ROAD. APPROVED Planning Manager Clayton Comstock introduced item. The applicant is requesting a final plat for a 13.536 acre subdivision that will include 46 single-family residential lots. The area is designated on the Comprehensive Land Use Plan as Low Density Residential and the current zoning is R-2 Single Family Residential. Mr. Comstock provided site photos of the property. Applicant representative Osama Nashed with ANA Consultants presented request and was available to answer questions. He informed Council they are hopeful to begin construction next month. Planning Manager Clayton Comstock presented staffs report. The Planning and Zoning Commission, at their June 16, 2016 meeting, recommended approval with a vote of 6-0. Council had no questions for staff or the applicant. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE FP 2016-02. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. E. PUBLIC WORKS July 11, 2016 City Council Meeting Minutes Page 6 of 10 E.1 CONSIDER PROFESSIONAL SERVICES AGREEMENT FOR THE WALKER BRANCH INTERCEPTOR PROJECT TO FREESE AND NICHOLS, INC. IN AN AMOUNT NOT TO EXCEED $416,525 AND TO REVISE THE 2015-16 CAPITAL PROJECTS BUDGET TO INCLUDE THE WALKER BRANCH INTERCEPTOR PROJECT. APPROVED Managing Director Mike Curtis presented item to Council. The request is to approve a professional services agreement for the Walker Branch interceptor project. As the TexRail Project gets closer to completion, staff has reviewed several development plans proposed for the Transit Oriented Development (TOD). It has become apparent that the city's existing sanitary sewer system needs to be upgraded to accommodate higher density developments located within the TOD. The two segments identified in the professional services agreement consists of (1) increasing the size of the lines from 6-inch, 8-inch and 10-inch to an 8-inch, 12-inch and 15-inch, respectively from Smithfield Road along Main Street to the Walker Creek and Mid Cities Boulevard confluence, and (2) replacing an 18-inch and 21-inch line with a 27-inch sewer line. The combined total for both segments is 9600 feet. The item before Council this evening is to approve the professional services agreement with Freese and Nichols, Inc. to design the necessary sanitary sewer improvements for both segments and revise the 2015-2016 Capital Projects Budget. MAYOR PRO TEM WELCH MOVED TO APPROVE THE AGREEMENT FOR PROFESSIONAL SERVICES WITH FREESE AND NICHOLS, INC. IN AN AMOUNT NOT TO EXCEED $416,525, AND TO REVISE THE CAPITAL PROJECTS BUDGET TO INCLUDE THE WALKER BRANCH INTERCEPTOR PROJECT. COUNCIL MEMBER BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F. GENERAL ITEMS F.1 CONSIDER ORDINANCE NO. 3419, AMENDING ARTICLE III. - BOARDS, COMMISSIONS AND COMMITTEES. APPROVED City Secretary Alicia Richardson presented item to Council. In the late 1990s, City Council enacted legislation that provided an outline for the apointment, review, removal and training of boards and commissions. As with any policy, there comes a July 11, 2016 City Council Meeting Minutes Page 7 of 10 time when review is necessary to determine if it continues to align with the Council's goals and objectives. The proposed ordinance for Council's consideration this evening is based on the direction provided to staff over the last month during work sessions. The amendments include: Increasing the minimum participation percentage from 50 to 75; Guidance to initiate discussion regarding a decline in attendance; Providing monthly attendance reports; Notification when appointee misses three meetings within six (6) months; and Attendance report provided on 12-month rolling period Council had no questions for staff. COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE NO. 3419. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.2 CONSIDER RESOLUTION NO. 2016-019, 2016 CJD CRIMINAL JUSTICE PROGRAMS COMPETITIVE GRANT #31031-01 APPROVED Assistant Police Chief Rick Scott presented item and was available to answer questions. Council had no questions for staff. COUNCIL MEMBER RODRIGUEZ MOVED TO APPROVE RESOLUTION NO. 2019-019. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. F.3 CONSIDER RESOLUTION NO. 2016-020, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM FISCAL YEAR 2016 APPROVED Assistant Police Chief Rick Scott presented item and was available to answer questions. Council had no questions for staff. July 11, 2016 City Council Meeting Minutes Page 8 of 10 COUNCIL MEMBER TURNAGE MOVED TO APPROVE RESOLUTION NO. 2016-020. COUNCIL MEMBER BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA APPROVED City Manager Mark Hindman presented item. As part of the widening project for the northern portion of Rufe Snow Drive; the city negotiated with property owners to acquire property. Most of the property was acquired through direct negotiations, but a portion of the property went through the condemnation process. Staff is recommending City Council approve the settlement agreement with Windward Partners, et al. Council had no questions for staff. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE THE SETTLEMENT AGREEMENT IN THE NORTH RICHLAND HILLS V. WINDWARD PARTNERS, ET AL. LAWSUIT AS PRESENTED TO THE COUNCIL IN EXECUTIVE SESSION, INCLUDING THE PAYMENT OF A TOTAL OF $100,000 IN CASH. COUNCIL MEMBER LOMBARD SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0. H. INFORMATION AND REPORTS Council member Rodriguez made the following announcements. H.1 ANNOUNCEMENTS Council member Rodriguez made the following announcements. Old tires left outdoors hold standing water, which creates a breeding ground for mosquitoes. Help protect your family and neighborhood from mosquito-borne July 11, 2016 City Council Meeting Minutes Page 9 of 10 illnesses by properly disposing of unused tires. There will be a free tire collection event on Saturday, July 16, 2016 at the Dan Echols Center. Residents can drop off tires in the center's back parking lot between 9:00 a.m. and noon. In exchange for your tires you will receive two mosquito dunks. If you have questions, please contact the Neighborhood Services Department at 817-427-6650. Clear the Shelters Day is July 23, 2016. The North Richland Hills Animal Adoption & Rescue Center and other animal shelters across DFW will waive adoption fees on this day only. For more information, please visit the center's webpage or call 817-427-6570. Kudos Korner - Ken Boyer in the Police Department - Officer Boyer was recently working off duty at one of our local churches when a gentleman collapsed. Officer Boyer rushed to check on him and found that he had no pulse and was not breathing. Officer Boyer immediately started CPR and was able to revive the gentleman. He was transported to the hospital where he continued to improve. We are grateful for Officer Boyer's quick action and thank him for his dedication and committment to those he serves. I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:47 p.m. Oscar Trevino, Mayor City Secretary July 11, 2016 City Council Meeting Minutes Page 10 of 10 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Consider Resolution No. 2016-021, updating authorized investment officers for the City of North Richland Hills PRESENTER: Kent Austin, Director of Finance SUMMARY: Due to staff changes in the Assistant Director of Finance position, the City needs to update the list of authorized investment officers. GENERAL DESCRIPTION: City investment officers are authorized to conduct investment transactions with banking institutions, local government investment pools, securities dealers, external investment managers, and custodial and safekeeping institutions. The following individuals are recommended to be named as City investment officers: Kent Austin Director of Finance Shereen Gendy Assistant Director of Finance Amanda Brown Accountant II RECOMMENDATION: Approve Resolution No. 2016-021 updating authorized investment officers for the City of North Richland Hills. RESOLUTION NO. 2016-021 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS AUTHORIZING INVESTMENT OFFICERS. WHEREAS, the City of North Richland Hills is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council previously appointed investment officers; and WHEREAS, the City Council wishes to update the list of officers authorized to execute investment transactions for the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: THAT the following officers of the City of North Richland Hills, Texas are hereby authorized to execute all investment transactions of the City with all securities dealers, banking institutions, investment pools, and custodial and safekeeping service institutions approved by the City investment committee in accordance with the City's investment policy: Kent Austin Director of Finance Signature Shereen Gendy Assistant Director of Finance Signature Amanda Brown Accountant II Signature SECTION 2: THAT the above officers of the City of North Richland Hills, Texas are hereby authorized to execute the Texpool, TexStar, TexasTerm, and Logic Resolutions (Investment Pools) forms amending Authorized representatives on behalf of the governing body of the City. SECTION 3: THAT the City Manager is hereby authorized to execute the amendment forms, a copy of which is attached hereto and made a part hereof, as the act and deed of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED this 25th day of July, 2016. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Cara Leahy White, Attorney APPROVED AS TO CONTENT: Kent R. Austin, Director of Finance RESOLUTION CHANGING AUTHORIZED REPRESENTATIVES FOR LOCAL GOVERNMENT INVESTMENT COOPERATIVE WHEREAS, City of North Richland Hills, Texas (the "Government Entity") by authority of that certain Local Government Investment Cooperative Resolution No.2016-021 (the "Resolution") has entered into that certain Tnterlocal Agreement (the "Agreement") and has become a participant in the public funds investment pool created thereunder known as Local Government Investment Cooperative ("LOGIC'); WHEREAS, the Resolution designated on one or more "Authorized Representatives" within the meaning of the Agreement; WHEREAS, the Government Entity now wishes to update and designate the following persons as the "Authorized Representatives" within the meaning of the Agreement; NOW, THEREFORE, BE IT RESOLVED: The following officers, officials or employees of the Government Entity are hereby designated as "Authorized Representatives" within the meaning of the Agreement, with full power and authority to: deposit money to and withdrawal money from the Government Entity's LOGIC account or accounts from time to time in accordance with the Agreement and the Information Statement describing the Agreement and to take all other actions deemed necessary or appropriate for the investment of funds of the Government Entity in LOGIC: 1. Name: Kent R. Austin Title: Director of Finance Signature: Phone: 817-427-6167 Email: kaustin @nrhtx.com 2. Name: Shereen Gendy Title: Assistant Director of Finance Signature: Phone: 817-427-6152 Email: sgendy @nrhtx.com 3. Name: Amanda Brown Title: Accountant 11 Signature: Phone: 817-427-6151 Email: abrown @nrhtx.com 4. Name: Title: Signature: Phone: Email: Amending Resolution 4/7/2016 {REQUIRED} PRIMARY CONTACT: List the name of the Authorized Representative listed above that will be designated as the Primary Contact and will receive all LOGIC correspondence including transaction confirmations and monthly statements Name:Amanda Brown {OPTIONAL} INQUIRY ONLY CONTACT: in addition, the following additional Participant representative (not listed above) is designated as an Inquiry Only Representative authorized to obtain account information: Name: Title: Signature: Phone: Email: Applicant may designate other authorized representatives by written instrument signed by an existing Applicant Authorized Representative or Applicant's chief executive officer. The foregoing supersedes and replaces the Government Entity's previous designation of officers, officials or employees of the Government Entity as Authorized Representatives under the Agreement pursuant to paragraph 4 of the Resolution. Except as hereby modified, the Resolution shall remain in full force and effect. PASSED AND APPROVED this 25th day of `1UIy 20 6 City of North Richland Hills, Texas (NAME OF ENTITY/APPLICANT) SIGNED BY: (Signature of official) Oscar Trevino, Mayor (Printed name and title) ATTESTED BY: (Signature of official) Alicia Richardson, City Secretary (Printed name and title) OFFICIAL SEAL OF PARTICIPANT !*RF.(NTIRFn*1 LOGIC strongly reconunends that the Personal Identification Number PIN he changed if there is a change in "Authorized gY (PIN) g Representatives". Please include a request to change the PIN number when sending the"Amending Resolution"to LOGIC. Amending Resolution 4/7/2016 °i�f1�i"' Resolution Amending uADA¢ ..116���ii�� 0 ... m!Mim. pppp Al m EffimAuthorized Representatives Please use this form to amend or designate Authorized Representatives. This document supersedes all prior Authorized Representative forms. Required Fields WHEREAS, City of North Richland Hills Texas T.J.8-1.2-1.0..J..6 Participant Name" Location Number" ("Participant") is a local government of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds and to act as custodian of investments purchased with local investment funds; and WHEREAS, it is in the best interest of the Participant to invest local funds in investments that provide for the preservation and safety of principal, liquidity,and yield consistent with the Public Funds Investment Act; and WHEREAS,the Texas Local Government Investment Pool ("TexPool/Texpool Prime'), a public funds investment pool,were created on behalf of entities whose investment objective in order of priority are preservation and safety of principal, liquidity,and yield consistent with the Public Funds Investment Act. NOW THEREFORE, be it resolved as follows: A. That the individuals,whose signatures appear in this Resolution,are Authorized Representatives of the Participant and are each hereby authorized to transmit funds for investment in TexPool/TexPool Prime and are each further authorized to withdraw funds from time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment of local funds. B. That an Authorized Representative of the Participant may be deleted by a written instrument signed by two remaining Authorized Representatives provided that the deleted Authorized Representative(1)is assigned job duties that no longer require access to the Participant's TexPool/TexPool Prime account or(2)is no longer employed by the Participant; and C. That the Participant may by Amending Resolution signed by the Participant add an Authorized Representative provided the additional Authorized Representative is an officer, employee,or agent of the Participant; List the Authorized Representative(s)of the Participant.Any new individuals will be issued personal identification numbers to transact business with TexPool Participant Services. 1.1Kent R. Austin .... Name 1Dlrector of Finance Tine 1817-427-6167/817-427-6151/kaustin@nrhtx.com Phone/Fax/Email N .... .... .... .... .... .... .... .... .... .... .... Signature 2.1 Shereen Gendy .... Name 1Assistant Director of Finance Title 1817-427-6152/817-427-6151/sgendy @nrhtx.com �Phone/Fax/Emall M .... .... .... .... .... .... .... .... .... ......... ........ Signature FORM CONTINUES ON NEXT PAGE 1 OF 2 1. Resolution (continued) 3.IAmanda Brown .... Name I Accountant II Title 1817-427-6153/817-427-6151/abrown@nrhtx.com �Phone/Fax/Email Signature 4.1 .... .... .... .... .... .... .... .... .... .... .... Name Title Phone/Fa x/Emall Signature List the name of the Authorized Representative listed above that will have primary responsibility for performing transactions and receiving confirmations and monthly statements under the Participation Agreement. IAmanda Brown I Name In addition and at the option of the Participant, one additional Authorized Representative can be designated to perform only inquiry of selected information.This limited representative cannot perform transactions. If the Participant desires to designate a representative with inquiry rights only, complete the following information. N I Name I I Title I I Phone/Fax/Email D. That this Resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant, and until TexPool Participant Services receives a copy of any such amendment or revocation. This Resolution is hereby introduced and adopted by the Participant at its regular/special meeting held on the 25th day July —20 16. Note: Document is to be signed by your Board President, Mayor or County Judge and attested by your Board Secretary,City Secretary or County Clerk. Pity of North Richland Hills, Texas I Name of Participant' SIGNED q gATTEST q Signature* Signature' IOscar Trevino I nlicia Richardson I Printed Name* Printed Name* IMayor I I City Secretary I Title* Title* 2. Mailing Instructions The completed Resolution Amending Authorized Representatives can be faxed to TexPool Participant Services at 1-866-839-3291,and mailed to: TexPool Participant Services 1001 Texas Avenue,Suite 1400 Houston,TX 77002 ORIGINAL SIGNATURE AND DOCUMENT REQUIRED TEX-REP 2 OF 2 Tee Punl Paztioipant Sewio s Maungcd and Federated 1001 Tcrar,Avrnu� Sm 1400 - Huuemu,Tx 77002 Scrviccd I, Y6onc 1-866TEXYOOL(839-7665) • F,,,: 1-866839-3291 rvrvrv.[cepoeLcom G45340-17!12/151 TexSTAR IV- AMENDING RESOLUTION WHEREAS, City of North Richland Hills, Texas (the "Government Entity") by authority of the Application for Participation in TexSTAR (the "Application") has entered into an Interlocal Agreement (the "Agreement') and has become a participant in the public funds investment pool created there under known as TexSTAR Short Term Assert Reserve Fund ("TexSTAR"); WHEREAS, the Application designated on one or more "Authorized Representatives' within the meaning of the Agreement; WHEREAS, the Government Entity now wishes to update and designate the following persons as the "Authorized Representatives'within the meaning of the Agreement; NOW, THEREFORE, BE IT RESOLVED: SECTION 1. The following officers, officials or employees of the Government Entity specified in this document are hereby designated as "Authorized Representatives" within the meaning of the Agreement, with full power and authority to open accounts, to deposit and withdraw funds, to agree to the terms for use of the website for online transactions, to designate other authorized representatives, and to take all other action required or permitted by Government Entity under the Agreement created by the application, all in the name and on behalf of the Government Entity. SECTION 2. This document supersedes and replaces the Government Entity's previous designation of officers, officials or employees of the Government Entity as Authorized Representatives under the Agreement SECTION 3. This resolution will continue in full force and effect until amended or revoked by Government Entity and written notice of the amendment or revocation is delivered to the TExSTAR Board. SECTION 4. Terms used in this resolution have the meanings given to them by the Application. Authorized Representatives. Each of the following Participant officials is designated as Participant's Authorized Representative authorized to give notices and instructions to the Board in accordance with the Agreement, the Bylaws, the Investment Policy, and the Operating Procedures: 1. Name: Kent R. Austin Title: Director of Finance Signature: Phone: 817-427-6167 Email: kaustin @nrhtx.com 2. Name: Shereen Gendy Title:Assistant Director of Finance Signature: Phone: 817-427-6152 Email:sgendy @nrhtx.com s. Name: Amanda Brown Title:Accountant II Signature: Phone: 817-427-6151 Email:abrown @nrhtx.com 4. Name: Title: Signature: Phone: Email: (REQUIRED) PRIMARY CONTACT: List the name of the Authorized Representative listed above that will be designated as the Primary Contact and will receive all TexSTAR correspondence including transaction confirmations and monthly statements Name:Amanda Brown {OPTIONAL} INQUIRY ONLY CONTACT: In addition, the following additional Participant representative (not listed above) is designated as an Inquiry Only Representative authorized to obtain account information: Name: Title: Signature: Phone: Email: Participant may designate other authorized representatives by written instrument signed by an existing Participant Authorized Representative or Participant's chief executive officer. DATED *REQUIRED* City of North Richland Hills, Texas PLACE OFFICIAL SEAL OF ENTITY HERE (NAME OF PARTICIPANT) SIGNED BY: (Signature of official) Oscar Trevino, Mayor (Printed name and title) ATTESTED BY: (Signature of official) Alicia Richardson, City Secretary (Printed name and title) FOR INTERNAL USE ONLY APPROVED AND ACCEPTED:TEXAS SNORT TERM ASSET RESERVE FUND .......................................................................... AUTHORIZED SIGNER *E=RM PERMISSIONS Questions?Call 1-866-839-8376 ADD/4POATE- MEMOVE/RETA/N- Instructions: Complete this form to add, update, remove, or retain a contacts) and/or their permissions. All contacts must be previously established with the Pool. To establish a new contact, please complete the TexasTERM Contact Record form along with this document. Investor Name: City of North Richland Hills Investor TIN u: 75 - 6005194 Please list the account numbers)or account titles)to which this form applies: 1.. General xcoamt 4. 2014 Certificates of Obligation '7, dt5. .. __..... _..._......_. ......... ....... ........_ .................. ... ....._ .........._......._.... 2. 2013 CO Bonds S. g. 3 2014 GO Bonds E. .. N 1.. a : &I, r e IN Contact Name: .5'hereen Gendy For the following accounts listed above,this contact may: First and Last Name(Print) El View account(s)only. Mailing Address: City of North Richland.Hills, Texas Qd view and bitiate transactions. Agency Namebf Applicable) El Open and close accounts. P.O. BOX 820609 El change banking instructions and account information. Address El Assign permissions to and establish other contacts. North Richland Hills TX 76182 ❑✓ Receive statements 0 Electronic(EON)or ❑Paper. clay state 'Lip *Current EON User Name: Contact Name: For the following accounts listed above,this contact may: First and last Name(Print) E]View accountls)only. Mailing Address: ❑View and initiate transactions. Agency N amedf App live ILIa) ❑Open and Iaose.accounts. E]Change banking instructions and account information. AAdress El Assign permissions to other contacts. ............... ......_____._ ...._._.. __._____.____._ Receive statements Electronic(EON)or Q Paper. nny state Vp "Current EON User Name: .._-, _........ e.... ._._........... m 1. Contact Name: Phyllis O'Neal 1, Contact Narne: Kent Austin First and Last Name(Print) That and Last Name(Print) a. Contact Name: Laury Fiorello 2, Contact Name: Amanda Brown First and Last Name(Print) First and Last Name(Print) 3. Contact Name: 3. Contact Name: First and Last Name(Print) First and Last Name(Print) 4. Contact Name: 4. Contact Name: First and Last Name(Print) First and Last Name(Print) S. Contact Na me: S. Contact Name: First and Last Name(Print) First and last Name(Print) 6 The person signing below should he as follows; • For existing accounts this section must be signed by an individual who is currently authorized to designate other authorized persons as per Pool records. • If submitted with a New Investor Application,this section must be signed by the individual who signed the certification section of the New Investor Application. • If submitted with a Trusteed Account Application,this section must be signed by the individual who signed the signature section of the Trusteed Account Application. • The Pool reserves the right to request proof of authority In the form of election certification,board minutes,resolutions,fiduciary trusts agreement,etc.when updating authorized persons in Pool mcords. X .-AUthorlutd Signal.-------------------_----.-_—.�. "dttf". Kent Austin (817) 427-6167 Pent Narne of Authorized signatory Phone Number FAX TO l exas'I'ERM Client Services Group MAIL TO: TexasTERM Client Services Group Vroirtx2 purr rmmnts 1 800-252-9551 P O.Box 11 760 Pi pcessert Harnsburga PA 1`/1.0$LEp Confrmed E Conn 111011111101i ADDENDUM To PERMISSIONS ,Mom Questions?Call 1-866-839-8376 ADD/UPDATE- RENOVEIRErAfilf- Instructions: Complete this form when you need to add,update,remove,or retain more contacts and/or their permissions. If this addendum is needed, it In s r a the Per missions form, --Ll t-LS L(:n.np----Dy ............. .................... .............----- ...................... ..................................... Contact Name: For the following accounts listed above,this contact ruay: Fustand 1,a 9 N a n i a(p r I n t) ❑View account(s)only. Mailing Address: ❑View and initiate transactions. ii . .. ... ................. ............. seats Namelf Applicable) ❑open and close accounts. ❑Change banking instructions and account information. Address [:]Assign permissions triand establish other contacts. ❑Receive statements El Electronic(EON)or ❑Paper. Ory State 11P Current EON User Name: ........... 4. .......... Contact Name: For the following accounts listed above,this contact may: First-and L as t Name(Print) EI View accountsonly. Mailing Address: ❑View and initiate transactions. Agency Nannuff Applicable) Eloper;and close accounts. 13 Change banking Instructions arid account information. 'Address - ----. . ......... . ......----— -------- F_]Assign permissions to other contacts, ❑Receive statements R/ Electronic(EON)or ❑Paper. City state &P Current EON User Name: S. ............. ............... ---------- .... .. I ga law 11,11ug i; .......................... ............ 11 Contact si For the following accounts listed above,this contact may: First and Last Name(Print) ❑view account(s)only. Mailing Address: ❑View and Initiate transactions. Agency Real Applicable) FlOpen and close accounts. C-]Change banking instructions and account Information. Address ❑Assign permissions to other contacts. ❑Receive statements❑Electronic(EON)or 7paper. Cry State 111i Current EON User Name: ............... ...................... .................. .......... Contact Name: For the following accounts listed above,this contact ocry: First and Last Name(Plint I ❑view accounts)only. Mailing Address: ❑View and initiate transactions. Agency Nall Applicable) 17-1Open and close accounts. ❑Change banking Instructions and account information. Address ❑Assign permissions to other contacts. ❑Receive statements[ZlElectrodc(EON)or ❑Paper, --------------- -----...............-- ................. Cry State 11ia Current EON User Name: 6. Contact Name: 6� Contact Name; ............. First and Last Name(Print) Flat and Last Name(Pont) 7. Contact Name: 7. Contact Name: ............ -------- First and Last same(Print) First and last Name(Print) 8. Contact Name: 8, Contact Name: First and Last Name(Print) First and last Name(Print) 9. Contact Name: 1 Contact Names First and Last Name(Print) First and lalat Name(Print) 10. Contact Name: 10. Contact Nance: ......... ........ First and Last Name(Print) First and Last Name(Print) FA%TO: Texas-FERM Client Services Group MAIL TO: TexasTERM Client Services Group V2024,17 tsilh� jrWTYAL5 1-800-252-9551 P,O.box 11760 posool Harrisburg,PA 17108-1760 Confirmed' ..................-111-1--- - ....... MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Consider a change order to the Rufe Snow Drive (Karen to Loop 820) Project with JLB Contracting, LLC in the amount of $139,219.40 and approve the attached budget revisions. PRESENTER: Caroline Waggoner, City Engineer SUMMARY: The City Council is being asked to consider a Change Order to the Rufe Snow Drive (Karen to Loop 820) Project with JLB Contracting, LLC to accommodate project scope revisions and additions that have developed during construction. GENERAL DESCRIPTION: The Rufe Snow Drive (Karen to Loop 820) project began construction in late 2015. Two noteworthy issues have come to light since the project was designed and construction began. The first issue is the presence of two gas pipelines crossing the roadway in the vicinity of the Taco Cabana / Five-Star Ford driveways. These two pipelines were determined to be quite shallow (approximately 2'-3' of cover). Ownership of these pipelines changed hands from Citgo to Explorer Pipeline during the course of the project's design. Explorer Pipeline initially indicated that the City would need to lower the 3" and 6" pipelines since their presence predated the Rufe Snow ROW. Lowering the 2 pipelines was going to cost approximately $300,000. However, upon further discussions with Explorer Pipeline, City staff proposed an alternative pavement design over the pipeline as an option to lowering the lines. The alternative pavement design option was determined to be acceptable by the pipeline company. The alternate pavement section and additional concrete caps to be installed over the lines has resulted in a significant decrease in the City's cost to handle this conflict. However, the portion of the change order attributable to the pipeline conflict is approximately $85,000. The second change in scope is due to the City's desire to move forward with the realignment of Larue Circle at Meadow Lakes to create a four-leg signal. The original project design was altered prior to bidding in early 2015 to physically accommodate the signal components at the actual intersection. However, the original project bid did not include the signal components themselves and the ancillary changes needed such as restriping, median revisions to provide a southbound left-turn lane at Meadow Lakes as well as modifications to the remaining median to the north, eliminating an opening at MRH Corona and providing a hooded left-turn feature for the Five-Star Ford driveway. The portion of the change order attributable to the Meadow Lakes Extension is approximately $54,219. The proposed Change Order is comprised of additional quantities of existing bid items as well as the creation of new items. The resultant costs are 60% attributable to the pipeline accommodation, and 40% due to the Meadow Lakes intersection. The project has two prior change orders. The first change order allowed the City to take advantage of project bid prices to have JLB reconstruct the subgrade on Old Cagle Drive (City Point Drive) prior to the opening of the new City Hall this spring. That change order used project funds from the Cagle CIP Project to fund the work. The second change order redistributed project funds within the existing contract to allow for water line reconstruction before the new pavement was installed, and did not result in an increase in the total contract price. Funding for the change order is being recommended by staff to come from the Cloyce Court Paving project. City staff has completed the Cloyce Court paving improvements and is recommending that $140,000 be used from the project savings from this project. Attached are the appropriate budget revisions to reflect the funding transfer. Because both projects are in the current year budget this revision does result in a change to Capital Projects Budget. RECOMMENDATION: Approve Change Order No. 3 to the Rufe Snow Drive (Karen to Loop 820) Project with JLB Contracting in the amount of$139,219.40, and the attached budget revisions. N FAH 7North pntlHills Change Order 301 N e 0 Noo North Richland Hills', TX 76180 PROJECT'. Rufe Snow(Kamn to Loop 820) Original COntraOt Amount. CONTRACTOR: LIES ContraMing,LEG S 969,371 26 ADDRESS'. 7'151 Randol MITI Road Current Contract Amount Fort Worth,TX 76124 $ 1,055,371 28 Adjusted Contract Amount $ 1,107,04068 Item Approx. Description of item Unit COS, Decrease Increase No Quantity In Contract In Contract (11 (2) (3) (4) (5) (6) 313 5500 CY Remove Existing Pbvambnl NnGdssPlnd ExcbvobOn 9 26.50 $ 14,57500 314 3900 3Y 10 Concrete Pavir,no Exeter,3Nkyado Over Gas Line 9 76.50 $ 16,835.00 114 472.0 3Y 0"Concrete Pavm6(Not Irvtlodmg T,DUT Pavement) $ 6000 $ 1832000 315 0500 3Y 0"Rexbase Subgrade 9 10.75 9 913750 316 600 LF Concrete Cap over Gas Line $ 1195 $ 1,31700 203 140 LF DRILL SHAT T30" $ 24500 $ 843000 204 1.0E^A INS RD ILL AM TYI $ 3,15000 $ 3.16000 205 5.0 LP CONDT.PVC.SCH 40.2" $ 1065 $ 5825 206 100 LF CONDT.PVC.SCH 40.3" $ 1280 $ 12800 211 150 LF ELEC CONDR,IC,46.BARE $ 1.05 $ 3875 212 2700 LP TRAY CABLE.3CONDR.I2AWG $ 1.05 $ 36450 213 2130 LF TRAY CABLE.3CONDR.I4AWG $ 1.05 $ 22865 218 10 EA HLUM STREET NAME SIGNS.LSN $ 3,23000 $ 323000 220 2.0EA NAVIGATOR ACCESS PER SIG $ 1,33500 $ 267000 221 2.0 EA PUSH BUTTI6PT B FACE PLATES(2)AMOUNT HUWR $ 32.00 $ 64.00 222 1.0 EA OPTICOM SENSOR $ 16000 $ 16000 223 050 LF OPTICOM CABLE $ 1.10 $ 9850 224 2.0 EA PER SIG HEAD $ 58500 $ 1.17000 225 2.0 EA BACNVLATG..12".35EC $ 0500 $ 17000 226 3.0 EA BACNVLATG..12".45EC $ 0800 $ 26400 227 -f 0 EA BACYVLATE 12".6SEC $ 9000 S 9000 228 10 EA VEH SIG SEC 12"LED RED $ 21500 $ 21500 229 1.0EA VEH SIG SEC I2"LED YEL $ 21500 $ 21500 230 1.0EA VEH SIG SEC I2"LED CARD $ 21500 $ 21500 231 2.0EA VEH SIG SEC I2"LED CARD ARW $ 21500 $ 43000 232 6.0EA VEH SIG SEC I2"LED YELARW $ 21500 $ 129000 233 30EA VEH SIG SEC I2"LED RED ARW $ 21500 $ 64500 234 1750 LF THE SIG CBL TY A 41210C $ 320 $ 66)00 235 2790 LF THE SIG CBL TY A 41216C $ 375 $ 1,04625 241 10 EA VIVRS CAMERA ASSY $ 320.00 $ 32000 242 050 LP VIVRS COMMUNICATION CABLE COAXIAL $ 240 $ 20400 317 10 EA INS TRF SIG PL AIDS)t ARM 40'.LU..IFSN $ 11,25000 $ 11,25000 318 1 LS MEDIAN REVISIONS TO ACCOMMODATE 4TH LEG iS 25 WO 00 $ 15.00000 Total Increase In Conrad,Andbut It 130,21940 Total Decrease In Contract Amount $ 65000 Difference Between Column(4)and Column(5) $ '138,569.40 Net Increase In Contract Amount S 138,56940 The sure of$'13856940 Is hereby added to the total contract price and the total adjusted contract price to date herein is S 1.197 94(1.68. Justification for Change'. 1. Necessity for change'. This change order'Is necessary to.,.,.data an alternate paving section over existing gas plpellnes,as well as to add signal components and make median faidare rs An a formed signal leg at Meadow Lakes 2. Is proposed change an ahernate bid' Yes No X 3. Set proposed rAlange alter the physical size of the prgedtV Yes No X If"Yes",explain NIA 4. Effect of this change on other prime Contractors'. WA 5. Has consent of surety been obtained'. WA Yes No reduce nalntenance costs In the 5-f0 year period and delay the need to;total reoon ardide0n. Recommended by Ran, Care a WavJ9oner City Engineer City of North Richland Hills Approved by City Council of North Richland Kill,; Date: Mike Curtis Managing Director of Developnrent Services City of North Richland Hills Accepted by Contractor'. LIES Contracting,LEG (Name of Company) By Attest Title: i'llie'. Date'. Date: Street & Sidewalk Capital Projects Rufe Snow Drive Street & Utility Improvements (Karen to 820) ST0102 PROJECT DESCRIPTION&JUSTIFICATION This section of Rufe Snow Drive was originally constructed in the 1960's as an asphalt street. The average life of an asphalt street is 20 years. This street is over 40 years old and has never been overlaid. The current street condition rating is 45. This rating is considered to be poor, consisting of significant potholes, complete surface deterioration, and misaligned curb and pavement surface. The additional lanes added to this section of Rufe Snow will reduce traffic congestion at the freeway frontage roads. This project begins at Karen Drive and ends on the north side of Corona Drive (approximate ending of the TxDOT Bridge project). The intersection at Meadow lakes Drive will be improved as part of this project. Rufe Snow Drive will be widened with right turn lanes and improved signalization.This section will transition from the wider section at the bridge to the 4 lane section at Karen Drive. The project will be constructed as a concrete street with sidewalks and all necessary water and sewer main adjustments. Street lights and signalization at Meadow Lakes will be constructed to the City's standards. PROJECT STATUS ORIGINAL 2014/15 ORIGINAL 2014115 START DATE REVISION END DATE REVISION Professional Services 25th July 16 Engineering 01/2001 05/2008 Land/ROW Acquisition 08/2008 01/2015 Construction 11/2015 07/2017 Other REVISION EXPLANATION During construction this project, it was discovered that an Explorer gas line was in conflict, it was too shallow. In addition, the scope of the project was revised to account for the new Meadow Lakes Extension project.The added scope included signalization and some paving improvements. In order to fund the new pavement section located above the existing pipeline and the Meadow Lake Extension improvements, funds will need to be transferred from this project. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGETTHRU PROJECT BUDGETTHRU REMAINING PROJECT 2014/15 REVISION 2014/15 BALANCE COST PU NDIN73$OURCE$ Reserves $110,000 $110,000 $110,000 GO's 1,285 950 140,060'. 1,425,950 $1,425,950 0 $0 0 $0 0 $0 Total $1,395,950 $140,000 $1,535,950 $0 $1,535,950 PROJECT EXPENDITURES Professional Services $0 $0 Engineering/Design 170,000 170,000 $170,000 Land/ROW Acquistion 198,331 198,331 $198,331 Construction 1,027 619 146,004 1,167,619 $1,167,619 Other 0 $0 Total $1,395,950 ! 140,000' $1,535,950 $0 $1,534,950 IMPACT ON OPERATING BUDGET Minimal operating impact is anticipated. ANNUAL OPERATING IMPACT 1 2014/15 1 2015116 2016/17 1 201712018 1 2018/2019 1 TOTAL Projected I I I 1 1 $0 Street & Sidewalk Capital Projects Rufe Snow Drive Street & Utility Improvements (Karen to 820) ST0102 PROJECT DESCRIPTION&JUSTIFICATION This section of Rufe Snow Drive was originally constructed in the 1960's as an asphalt street. The average life of an asphalt street is 20 years. This street is over 40 years old and has never been overlaid. The current street condition rating is 45.This rating is considered to be poor, consisting of significant potholes, complete surface deterioration, and misaligned curb and pavement surface. The additional lanes added to this section of Rufe Snow will reduce traffic congestion at the freeway frontage roads. This project begins at Karen Drive and ends on the north side of Corona Drive(approximate ending of the TxDOT Bridge project). The intersection at Meadow lakes Drive will be improved as part of this project. Rufe Snow Drive will be widened with right turn lanes and improved signalization.This section will transition from the wider section at the bridge to the 4 lane section at Karen Drive. The project will be constructed as a concrete street with sidewalks and all necessary water and sewer main adjustments. Street lights and signalization at Meadow Lakes will be constructed to the City's standards. PROJECT STATUS ORIGINAL 2014/15 ORIGINAL 2014115 START DATE REVISION END DATE REVISION Professional Services 25th July 16 Engineering 01/2001 05/2008 Land/ROW Acquisition 08/2008 01/2015 Construction 11/2015 07/2017 Other REVISION EXPLANATION During construction this project, it was discovered that an Explorer gas line was in conflict, it was too shallow. In addition, the scope of the project was revised to account for the new Meadow Lakes Extension project.The added scope included signalization and some paving improvements. In order to fund the new pavement section located above the existing pipeline and the Meadow Lake Extension improvements, funds will need to be transferred from this project. FINANCIAL DATA ADOPTED REVISED TOTAL BUDGETTHRU PROJECT BUDGETTHRU REMAINING PROJECT 2014/15 REVISION 2014/15 BALANCE COST PIINDINO$QLIRCE$" Reserves $110,000 $110,000 $110,0DO GO's 1,285 950 140,000'. 1,425,950 $1,425,950 0 $0 0 $0 0 $0 Total $1,395,950 $140,000 $1,535,950 $0 $1,535,950 PROJECT EXPENDITURES Professional Services $0 $0 Engineering/Design 170,000 170,000 $170,000 Land/ROW Acquistion 198,331 198,331 $198,331 Construction 1,027 619 140,000' 1,167,619 $1,167,619 Other 0 $0 Total 1,395,950 ,0..... 1,535,950 0 1,534,950 IMPACT ON OPERATING BUDGET Minimal operating impact is anticipated. ANNUAL OPERATING IMPACT 1 2014/15 1 2015116 2016/17 1 201712018 1 2018/2019 1 TOTAL Projected I I I 1 1 $0 { � O Q 3 b O Rufe Snow Dr ° RHEN°s>RE$-0R RNEN° Street & Utility BROWNINg,p,& W Improvements 0 0 P (Karen Dr to SE+D°+.vc Resi DR i a > } �- Q RiJETOa-DR °° T. I.I . 820) s DIJ K ��x�s 0 DM.S-R 0 z p N W K I:H-820-=NE-Loop 820 N W E oFH NA-0 NKESDR MEPDDpIuKES-DI wT a M1 o R � S i m p o p hY'tS.GZ ~ Y 3 K 6 U } �= o REw�R N O R T H R esE d MHPoLY R° MAR��N-°N RICHLAND R—r r-RST1 Q o If..IN a HILLS wi<E iRFC-i w fi w HILt31B€ET SHAUN J HA°NrERR -a�wEmA-R � a o— ©UAItRIDGEDR- RiviERxDR Project Locator Ma wa°D°REE °" 0 Rufe Snow Dr RI IER D ' p s k ^R °° ° Street & Utility Improvements R'"GR"EReN ¢ °' Karen Dr to 1.H. 8201 SIANGNi 6Vres vrm of +seesrDe-sR e°Ra�n-nwe _ aeEASAUT�iDS€-Da I I smarves reo Ur Ur vrt33eniA,ae� A F H a v�sreRrc.-nvr_ o p +GgOP^N 3j o sii' iEW-DR CIEIIEIcT eLNNeRSUES11 7a DO RR11DR ,� RRI�R BRILEY DR RRIIE,DR DR TAN.Ri RAN.- * * D RNER-TER T_ Scale: 1 = 800' 10 JUN 14 Standard Maps\CIP S_RUfesnow-karen to 820.mxd Information Services Depaomenf-AIR 54 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-a and 6 it there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-2 8803 JLB Contracting, LLC Fort Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 03121/2016 being filed. City of North Richland Nills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. Rufe Snow-Change Order 1 Roadway Improvements on City Point South 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. ',,o.=NotariGc REENWAY _ c, State of Texas ission Expireser 25, 2016 Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE Q \ ST 1 ' Sworn to and sM jwtc the said .)�M I,)Ai j l S this the o� day of 20_11,p ty hand and seal of office. r'�xts a ig atuire6fruff0eradminisag oath Printed name of officer admini tering oath Title of officet administering oath For ovided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Approve Resolution No. 2016-022, appointing members to various boards, commissions and committees. PRESENTER: Alicia Richardson, City Secretary SUMMARY: Each year, the City Council appoints members of the public to serve on various boards, commissions, and committees (the `Boards"). Appointed members serve a two-year term, unless appointed to fulfill an unexpired term. These annual appointments coincide with City Council terms—Places 1, 3, 5, and 7 are appointed in odd-numbered years and Places 2, 4, 6, and Mayoral appointments in even-numbered years. Each member serves until their successor has been duly appointed and qualified. GENERAL DESCRIPTION: In preparation for the annual appointments, staff provides City Council with resource material to assist with the appointment process. In preparation for the July 2016 appointments, Council was provided a copy of the current membership for each Board, attendance report, and current applications on file with the City. In accordance with City Charter, State Law and City Ordinances, Council members nominate a member of the public to serve in the corresponding place on the Board. The submitted nominations are subject to majority approval of City Council. In addition to Boards with places that correspond with City Council; there are a number of Boards that have unique requirements for membership. These Boards include the Animal Control Shelter Advisory Committee, Capital Improvement Advisory Committee, Civil Service Commission, Construction Code of Appeals Board, Gas Board of Appeals, Red Light Camera Advisory Committee, and Youth Advisory Committee. The nominees submitted by City Council will be presented at the meeting. To follow is a listing of the current membership on the various city boards, commission and committees. MRH KEEP NORTH RICHLAND HILLS BEAUTIFUL COMMISSION Sandra Totty Place 1 June 30, 2017 Amy Steele Place 2 June 30, 2016 Justin Welborn Place 3 June 30, 2017 Doris Tipps Place 4 June 30, 2016 Donah Tyner Place 5 June 30, 2017 Kathy Luppy, Chairman Place 6 June 30, 2016 Holly Bullington Place 7 June 30, 2017 Mi'Shon Landry Alternate June 30, 2016 LIBRARY BOARD Don Tipps, Chairman Place 1 June 30, 2017 Karen Alexander Place 2 June 30, 2016 Kathy Antropik Place 3 June 30, 2017 Kay Schmidt Place 4 June 30, 2016 Avis Crisp Place 5 June 30, 2017 Donna Stallard Place 6 June 30, 2016 Jerry Sorenson Place 7 June 30, 2017 Holly Mitchell Alternate June 30, 2016 PARK AND RECREATION BOARD Tracye Tipps Place 1 June 30, 2017 Suzy Compton Place 2 June 30, 2016 Russell Mitchell Place 3 June 30, 2017 Paul Pena, III Place 4 June 30, 2016 Marty Kusmierski, Chairman Place 5 June 30, 2017 Dianne Spradling Place 6 June 30, 2016 Mike Filis Place 7 June 30, 2017 Beverly Hunt Alternate June 30, 2016 MRH PLANNING & ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE Mark Haynes Place 1 June 30, 2017 Mike Benton Place 2 June 30, 2016 Don Bowen Place 3 June 30, 2017 Randall Shiflet, Chairman Place 4 June 30, 2016 Kathy Luppy Place 5 June 30, 2017 Bill Schopper, Vice Chairman Place 6 June 30, 2016 Steven Cooper Place 7 June 30, 2017 Jerry Tyner Ex-Officio June 30, 2016 SUBSTANDARD BUILDING BOARD Lynn Motheral, Vice Chairman Place 1 June 30, 2017 Thomas Moreau Place 2 June 30, 2016 Deryl Brown Place 3 June 30, 2017 Thomas Osen Place 4 June 30, 2016 Billy Parks Place 5 June 30, 2017 Brian Crowson, Chairman Place 6 June 30, 2016 Robert (Bob) McCary Place 7 June 30, 2017 TEEN COURT ADVISORY BOARD Brock Crymes Place 1 June 30, 2017 Janet Golightly Place 2 June 30, 2016 Ron Moore Place 3 June 30, 2017 Francis Lambright, Jr. Place 4 June 30, 2016 Lisa Daugherty Place 5 June 30, 2017 Karen Russell Place 6 June 30, 2016 Diana Goodwin Place 7 June 30, 2017 MRH ZONING BOARD OF ADJUSTMENT Jim Kemp Place 1 June 30, 2017 Brian Crowson Place 2 - June 30, 2016 Alternate Robert Housewright Place 3 - June 30, 2017 Alternate Fonda Kunkel Place 4 June 30, 2016 Tom Duer, Chairman Place 5 June 30, 2017 Bill Gibbs Place 6 June 30, 2016 Doris Elston Place 7 June 30, 2017 CONSTRUCTION CODE BOARD OF APPEALS Section 98-42 of the North Richland Hills Code of Ordinances states that appointments are recommended by City Staff and appointed by City Council. To follow are recommendations forwarded by staff. Joe Crane Place 1 June 30, 2017 Kurt Cameron Place 2 June 30, 2016 Julie Bolding Place 3 June 30, 2017 Lynn Motheral, Chairman Place 4 June 30, 2016 John Klein Place 5 June 30, 2017 Lloyd Robinson Place 6 June 30, 2016 W.D. (Mac) McCarthy Place 7 June 30, 2017 ANIMAL ADOPTION AND RESCUE CENTER ADVISORY COMMITTEE Ordinance No. 1616 establishes the membership requirements as Licensed Veterinarian (Place 1), City Official (Place 2), Animal Control Shelter employee (Place 3), and Animal Welfare Organization representative (Place 4). Dr. Jennifer Garretson, DVM Place 1 June 30, 2017 Councilman Tito Rodriguez Place 2 June 30, 2016 Paulette Hartman Assistant City Manager Place 3 June 30, 2017 Pam Burney, ASPCA Vice President of Community Place 4 June 30, 2016 Outreach MRH CIVIL SERVICE COMMISSION City Charter, Article XVII establishes the membership of the Civil Service Commission. Members are appointed by the Mayor and confirmed by a two-thirds (2/3) vote of the City Council. Positions 2 and 4 shall be appointed from a list or lists of nominees provided to Mayor by employee associations. The terms are as follows: Positions 1 and 2, one year term; Positions 3 and 4; two year term; and Position 5, three year term. The position of ex-officio is a two year term. Sally Bustamante Position 1 June 30, 2016 September Daniel Position 2 - Fire Association June 30, 2016 Tony Rader Position 3 June 30, 2017 Arthur De La Flor Position 4 - Police Association June 30, 2016 Suzy Compton Position 5 June 30, 2018 Melissa Kates Ex-Officio June 30, 2016 Brent Barrow Ex-Officio June 30, 2016 PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION The Articles of Incorporation and Bylaws establish the membership for the Board of Directors, which includes the number, term, and classification. Places 1-4 shall be a member of the City Council and Places 5-7 are citizens who are not employees of the City or a member of City Council. The Articles of Incorporation identify Places 1, 5, and 7 as being appointed in even- numbered years and Places 2, 3, 4 and 6 being appointed in odd-numbered years with a term of two years. David Whitson Place 1 June 30, 2016 Tito Rodriguez Place 2 June 30, 2017 Oscar Trevino Place 3 June 30, 2017 Tim Barth Place 4 June 30, 2017 Tracye Tipps Place 5 June 30, 2016 Dianne Spradling Place 6 June 30, 2017 Suzy Compton Place 7 June 30, 2016 MRH RED LIGHT CAMERA ADVISORY COMMITTEE State Law and Chapter 54 of the North Richland Hills Code of Ordinances establish the requirements of the Committee, which shall be appointed on an annual basis. The following nominations are forwarded for Council's consideration. Jim Bowen Mayor Appointee June 30, 2016 Bob McCary Place 1, Council Appointee June 30, 2016 Richard Scott Wood Place 2, Council Appointee June 30, 2016 Charlie Ott Place 3, Council Appointee June 30, 2016 Steve Koons Place 4, Council Appointee June 30, 2016 Jerry Tyner Place 5, Council Appointee June 30, 2016 Pam Hansen Place 6, Council Appointee June 30, 2016 Karen Williams Place 7, Council Appointee June 30, 2016 RECOMMENDATION: Approve Resolution No. 2016-022, as discussed. RESOLUTION NO. 2016-022 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS; APPOINTING MEMBERS TO VARIOUS BOARDS, COMMISSIONS, AND COMMITTEES; ESTABLISHING TERMS; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, City Council appoints members of the public to serve on various boards, commissions, and committees; and WHEREAS, appointed members serve a two-year term, unless appointed to fulfill an unexpired term; and WHEREAS, annual appointments coincide with City Council terms with Places 1, 3, 5, and 7 being appointed in odd-numbered years and Places 2, 4, 6, and Mayoral appointments in even-numbered years; and WHEREAS, each member serves until their successor has been duly appointed and qualified; and WHEREAS, Council members in Places 2, 4, 6 and the Mayor have submitted their nominations for consideration by the City Council. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. The following members have been nominated for approval by majority of the City Council to various boards, commission and committees. Keep North Richland Hills Beautiful Commission Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Alternate Term expiring June 30, 2018 Place 7 Term expiring June 30, 2017 Board of Adjustment Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Library Board Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Alternate Term expiring June 30, 2018 Park and Recreation Board Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Alternate Term expiring June 30, 2018 Planning & Zoning Commission and Capital Improvement Advisory Committee Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Ex Officio Term expiring June 30, 2018 Substandard Building Board Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Teen Court Advisory Board Place 1 Term expiring June 30, 2015 Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Construction Code Board of Appeals Place 2 Term expiring June 30, 2018 Place 4 Term expiring June 30, 2018 Place 6 Term expiring June 30, 2018 Animal Adoption and Rescue Center Advisory Committee City Official Term expiring June 30, 2018 Animal Welfare Organization Term expiring June 30, 2018 Civil Service Commission Position 1 Term expiring June 30, 2017 Position 2 - Fire Association Term expiring June 30, 2017 Position 4 - Police Association Term expiring June 30, 2018 Ex Officio Term expiring June 30, 2018 Ex Officio Term expiring June 30, 2018 Parks and Recreation Facilities Development Corporation Council Member Director Term expiring May 30, 2018 Citizen Member Director Term expiring May 30, 2018 Citizen Member Director Term expiring May 30, 2018 PASSED AND APPROVED this the 25th day of July, 2016. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Cara L. White, Assistant City Attorney MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: July 25, 2016 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements The Perot Museum's TECH Truck will visit the NRH Public Library this Tuesday, July 26th, from 4 to 6 p.m. Kids age 5 and up are invited to create and explore science, technology, engineering, art and math. Please contact the Library for more details. The Library also invites kids entering grades 6 through 12 to celebrate the release of the newest Harry Potter book this Friday, July 29th. The Harry Potter themed activities will take place between 3 and 5 p.m. Please contact the Library for more details. Registration begins August 1st for fall adult softball, basketball and kickball leagues. You can get more information and sign up at the NRH Centre or by visiting their website. Kudos Korner Every Council Meeting we spotlight our employees for the great things they do. Tonight we recognize some employees who do not work directly for the City of North Richland Hills, but work for our solid waste collection contractor: Carlos Escoto, Jeremy Robinson and Chris Robinson with Republic Waste Services - A resident called to express her appreciation for the crew that collects garbage in her neighborhood. She and her husband where trimming limbs in their yard. Jeremy saw that her husband was struggling with a larger branch and without prompting he took the clippers, trimmed the limbs and threw them in the garbage truck. He smiled and waved as they drove off. The resident wanted Jeremy and his coworkers to know the extent of her gratitude.