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CC 2016-10-10 Agendas
M RH NOKTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, OCTOBER 10, 2016 WORK SESSION: 6:30 PM Held in the City Council Work Room CALL TO ORDER 1 Discuss items from regular City Council meeting 2 Welcome and introduction - public official, public employee or citizen EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1 Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 6705 Corona REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER Monday, October 10, 2016 City Council Agenda Page 1 of 4 A.1 INVOCATION - COUNCIL MEMBER RODRIGUEZ A.2 PLEDGE - COUNCIL MEMBER RODRIGUEZ A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 2016 American Heart Walk Campaign A.4 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the regular September 26, 2016 City Council meeting. B.2 Authorize the purchase and installation of 24 grant-funded Stalker Dual DSR radar units from Applied Concepts, Inc., dba Stalker Radar in the amount of $57,896.08. B.3 Authorize the City Manager to execute a contract, as grant fiduciary for the North Texas Anti-Gang (TAG) Center, for TAG center analyst, with Rebecca Ciferri in an amount of $46,583.30 pro-rated for 10 months, and $55,899.96 per year for each one year renewal. B.4 Authorize the City Manager to execute an agreement with Southlake Leasing & Management, Inc., dba Regent Services for janitorial service in the amount not to exceed $73,326.00. C. PUBLIC HEARINGS CA SUP 2016-03, Ordinance No. 3433, Public Hearing and consideration of a request from Billy McDaniel for a Special Use Permit for a Secondhand Dealer business located at 7520 NE Loop 820. C.2 ZC 2016-15, Ordinance No. 3432, Public Hearing and consideration of a request from Michael Monk for a Zoning Change from AG Agricultural to R-2 Single Family on 0.321 acres located at 6901 Smithfield Road. Monday, October 10, 2016 City Council Agenda Page 2 of 4 D. PLANNING AND DEVELOPMENT D.1 FP 2016-06 Consideration of a request from Michael Monk for a Final Plat of Lot 10, Block 1 , Mollie B. Collins Addition on 0.321 acres located at 6901 Smithfield Road. E. PUBLIC WORKS E.1 Consider the renewal of Interlocal agreements with Tarrant County for the partial funding of three Capital Projects. F. GENERAL ITEMS F.1 Consider Appointment of New Committee Members to the Youth Advisory Committee G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER LOMBARD H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, October 7, 2016 at 3:00 PM. �\'Ft1..... `L= 4 r rz Ns�istant City Se%r.. s... 0 if lift Monday, October 10, 2016 City Council Agenda Page 3 of 4 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, October 10, 2016 City Council Agenda Page 4 of 4 ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: 2016 American Heart Walk Campaign Presentation PRESENTER: Stan Tinney, Fire Chief SUMMARY: The 2016 NRH American Heart Walk Campaign raised $8,865 for the American Heart Association of Tarrant County. During the City Council meeting, we will thank all of those who participated in the 2016 Heart Walk and recognize the team captains. GENERAL DESCRIPTION: Did you know that cardiovascular disease is the No. 1 killer of all Americans? In fact, someone dies from cardiovascular every 39 seconds! Heart disease also kills more women than all forms of cancer combined and congenital cardiovascular defects are the most common cause of infant death from birth defects. The City of North Richland Hills is proud to support the Tarrant County American Heart Walk annual fund-raising campaign. Our NRH team participates in the American Heart walk each year to support prevention and treatment research but more importantly to provide potentially life-saving information to those who need it most. Information that can save life, like how to eat better, how to recognize the warning signs of a heart attack or stroke and how to talk to a doctor about critical health choices. It will come as no surprise that our 2016 Heart Walk campaign was once again a success. This year's campaign officially ended with a large crowd gathering to participate in the Tarrant County Heart walk on September 10. We had 80 participants join our team and raise $8,865. Our Heart Walk campaign was led by team captains Cecilia Barham, Tina Earle, Nancy Holcomb, Clayton Comstock, David Smith, Mike Young and Ricky Bryant. Each team captain will tell you that this campaign was successful only because of the great NRH team members and the support of their friends and family. All of our team captains would like to thank everyone for their generous support and participation in the 2016 Heart Walk. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: Approve minutes of the regular September 26, 2016 City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of the Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the regular September 26, 2016 City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 SEPTEMBER 26, 2016 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 26th day of September 2016 at 6:30 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tim Welch Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Mike Curtis Managing Director Alicia Richardson City Secretary Cara L. White City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:30 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING Council had no questions for staff. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN There was no one present to introduce at the meeting. September 26, 2016 City Council Meeting Minutes Page 1 of 12 EXECUTIVE SESSION Mayor Trevino announced at 6:33 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas government Code, specifically Section 551.071: seek legal advice from the city attorney on item C.1-ZC 2016-09 posted on the regular agenda. Executive Session began at 6:36 p.m. and concluded at 6:43 p.M. Mayor Trevino announced at 6:43 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING A. CALL TO ORDER Mayor Trevino called the meeting to order September 26, 2016 at 7:00 p.m. Present: Oscar Trevino Mayor Tim Welch Mayor Pro Tern Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Cara L. White City Attorney A.1 INVOCATION Council member Lombard gave the invocation. A.2 PLEDGE Council member Lombard, with the assistance of Boy Scout Joseph Hornbuckle, led the pledge of allegiance to the United States and Texas flags. September 26, 2016 City Council Meeting Minutes Page 2 of 12 A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) There were no items for this category. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED COUNCIL MEMBER LOMBARD MOVED TO APPROVE THE CONSENT AGENDA. COUNCIL MEMBER WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. B.1 APPROVE MINUTES OF THE REGULAR SEPTEMBER 12, 2016 CITY COUNCIL MEETING. B.2 AUTHORIZE CITY MANAGER TO EXECUTE A CONTRACT FOR MUNICIPAL COURT PROSECUTORIAL SERVICES AND FASTRACK PROGRAM WITH ERIC RANSLEBEN. B.3 APPROVE THE PURCHASE OF BALLISTIC VESTS, HELMETS, AND ACCESSORIES FROM RED, THE UNIFORM TAILOR IN THE AMOUNT OF $77,722.00. B.4 APPROVE RESOLUTION NO. 2016-028, SELECTIVE TRAFFIC ENFORCEMENT PROGRAM FY 2017 GRANT. C. PUBLIC HEARINGS September 26, 2016 City Council Meeting Minutes Page 3 of 12 CA ZC 2016-09, ORDINANCE NO. 3429 AND ORDINANCE NO. 3431, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM ZEON PROPERTIES, LLC FOR A ZONING CHANGE FROM C-2 COMMERCIAL AND R-1 SINGLE FAMILY RESIDENTIAL TO RI-PD RESIDENTIAL INFILL PLANNED DEVELOPMENT ON 7.456 ACRES AND FROM AG AGRICULTURAL TO LR LOCAL RETAIL ON 0.413 ACRES LOCATED IN THE 7500 BLOCK OF DAVIS BOULEVARD. APPROVED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Planning Manager Clayton Comstock introduced the item. Applicant representative Osama Nashed, 5000 Thompson Terrace, Colleyville, Texas presented the request. Mr. Comstock presented staffs report and Planning and Zoning Commissions recommendation for approval. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. The following spoke in opposition: Robert Valoon, 8536 Smith, North Richland Hills Peggy Spradling, 7528 Kirk Road, North Richland Hills Jimmy Sherman, 8524 Smith Drive, North Richland Hills Michael Enlow, 8545 Smith Drive, North Richland Hills Chuck Blankenship, 8528 Smith Drive, North Richland Hills Brian Lindenberger, 8520 Smith Drive, North Richland Hills Mark J. Stikkel, 8521 Smith Drive, North Richland Hills Eldon Redelsperger, 7532 Kirk Road, North Richland Hills Nancy Carlson, 8540 Smith Drive, North Richland Hills. The following spoke in favor: Jay Hearne, 7629 Northfield, North Richland Hills Luke Steinbrink, 8541 Smith Drive, North Richland Hills Lee Martin, 1001 Edgewater Court, Colleyville Steven Pybus, 8533 Smith Drive, North Richland Hills Patty Moos, 8528 Chuck Drive, North Richland Hills September 26, 2016 City Council Meeting Minutes Page 4 of 12 Mary Michaels, Liberty Village, North Richland Hills The following did not wish to speak but were in opposition: Dale Currie, 8613 Rumfield, North Richland Hills The following did not wish to speak but were in support: Paul Moos, 8528 Chuck Drive, North Richland Hills Glen Phillips, 8613 Terrell Drive, North Richland Hills Karen Anfinsen, 7632 Northfield Drive, North Richland Hills Dorothy Lee Parker, P.O. Box 821314, Fort Worth Mayor Trevino closed the public hearing. COUNCIL MEMBER LOMBARD MOVED TO APPROVE ORDINANCE 3429 AS AN 18-LOT RESIDENTIAL INFILL PLANNED DEVELOPMENT TO INCLUDE THE GATE AT THE END OF SMITH DRIVE AND REVISE GATE DESIGN TO COVER STREET ONLY AND ALLOW FIRE CHIEF TO ORDER REPAIRS TO THE GATE. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. APPROVED MAYOR PRO TEM WELCH MOVED TO APPROVE ORDINANCE 3431 (LR LOCAL RETAIL) AS PRESENTED. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. C.2 ZC 2016-14, ORDINANCE NO. 3430, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM ADIENE JONES FOR A ZONING CHANGE FROM R-1 SINGLE FAMILY TO R-1-S SPECIAL SINGLE FAMILY ON 2.06 ACRES LOCATED AT 7512 BURSEY ROAD. APPROVED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Planning Manager Clayton Comstock informed Council the applicant Adiene Jones is September 26, 2016 City Council Meeting Minutes Page 5 of 12 requesting a zoning change from R-1 to R-1-S for the property located at 7512 Bursey Road. The area is designated on the Comprehensive Land Use Plan as Low Density Residential and the current zoning is R-1 Single Family Residential. The remaining property located along the south side of Bursey are zoned R-1 or Agricultural (AG) with the exception of her neighbor located to the east who rezoned their property to R-1-S in August 2013. Mr. Comstock provided site photos of the property. Applicant Adiene Jones, 7801 Forest Hills Court, North Richland Hills, Texas presented her request and was available to answer questions. Council had no questions for the applicant. Planning Manager Clayton Comstock presented staffs report. In 2014, the City Council held a joint work session with the Planning and Zoning Commission to set a general policy regarding "estate lots" until a more detailed discussion could take place through an update of the Comprehensive Plan. As a result of the discussion, R-1-S zoning was encouraged for the Little Ranch Road/Meadow Creek Road and Continental TrailNalley Drive areas, while R-1-S zoning was discouraged outside these "estate areas" and R-2 zoning discouraged within the "estate areas". The applicant's house is located outside the area encouraged for R-1-S. The keeping of livestock in R-1-S includes the housing, boarding, breeding, training, harboring, or keeping or agricultural animals such as horses, cows, cattle, sheep, fowl, or goats. Pursuant to Chapter 14 of the City's Code of Ordinances, livestock is limited to one per acre and enclosures are required and must not be located within 100 feet of another residence, but animals can roam the property. The Planning and Zoning Commission, at their September 1, 2016 meeting, recommended approval with a vote of 4-0-2. Staffs recommendation is to deny Ordinance No. 3430. Council member Lombard clarified the maximum number of animals allowed on the property is two. Mr. Comstock informed Council the ordinance states that one livestock per acre is allowed. In response to Council member Welch's question, Mr. Comstock informed Council a number of neighbors spoke in support of the request at the Planning and Zoning Commission. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. September 26, 2016 City Council Meeting Minutes Page 6 of 12 Mr. David Savage, 7913 Forest View Court, spoke in support of the request. Ms. Elizabeth Sheppard, 2856 Mimosa Park Drive, Richland Hills, Texas spoke in support of the request. There being no one else wishing to speak, Mayor Trevino closed the public hearing. COUNCIL MEMBER WRIGHT OUJESKY MOVED TO APPROVE ORDINANCE NO. 3430. COUNCIL MEMBER TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. C.3 PUBLIC HEARING AND CONSIDERATION OF RESOLUTION NO. 2016-030, AUTHORIZING THE APPLICATION OF A TEXAS PARKS AND WILDLIFE GRANT FOR THE NORTHFIELD PARK RENOVATION PROJECT. APPROVED Mayor Trevino opened the public hearing and called on Managing Director of Community Services Vickie Loftice to present the item. Managing Director Vickie Loftice informed Council the purpose of the item is to conduct a public hearing in accordance with the Texas Parks and Wildlife Department to be eligible to apply for matching grant funds to renovate Northfield Park. The grant application is in the amount of $500,000 and funding for the City's matching share is available through the currently approved Parks and Recreation capital improvement program budget. The project schedule anticipates a March 2017 notice of award of the grant. During renovation, the park will be closed to the public and is expected to reopen in Spring 2018. Staff is recommending that City Council approve Resolution No. 2016-030 to apply for the grant. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. Mr. Brian Lindenberger, 8520 Smith Drive, asked who would be the staff contact for the park renovations. Mr. Shane Cleghorn, 8529 Smith Drive, advised that he loves the park and can not wait to see the improvements. September 26, 2016 City Council Meeting Minutes Page 7 of 12 Mayor closed the public hearing. COUNCIL MEMBER LOMBARD MOVED TO APPROVE RESOLUTION NO. 2016-030. COUNCIL MEMBER WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS F.1 CONSIDER ORDINANCE NO. 3427, ADOPTING THE 201612017 PROPOSED BUDGET AND AMENDING THE 2015/2016 REVISED BUDGET. APPROVED Director of Budget and Research Mark Mills informed Council the item before them this evening is to adopt the budget for Fiscal Year 2016/2017. Ordinance No. 3427 adopts the proposed operating budget and capital projects budget for Fiscal Year 2016/2017 and amends Fiscal Year 2015/2016 operating budget and capital projects budget. Council had no questions for staff. MAYOR PRO TEM WELCH MOVED TO APPROVE ORDINANCE NO. 3427, ADOPTING THE FISCAL YEAR 2016/2017 PROPOSED OPERATING BUDGET, AMENDING THE 2015/2016 OPERATING BUDGET, ADOPTING THE FISCAL YEAR 2016/2017 CAPITAL IMPROVEMENTS PROJECT BUDGET AND AMENDING THE 2015/2016 CAPITAL IMPROVEMENTS PROJECT BUDGET. MOTION TO APPROVE CARRIED 7-0. September 26, 2016 City Council Meeting Minutes Page 8 of 12 F.2 CONSIDER RATIFYING AN INCREASE IN PROPERTY TAX REVENUES REFLECTED IN THE FISCAL YEAR 2016/2017 ADOPTED BUDGET. APPROVED Director of Budget and Research Mark Mills informed Council that state law requires a separate vote of the governing body when adopting a budget that raises more revenue from property taxes than in the previous year. The increase is attributable to an increase in certified taxable value and the addition of new construction values. Council had no questions for staff. COUNCIL MEMBER LOMBARD MOVED TO RATIFY THE INCREASE IN PROPERTY TAX REVENUES REFLECTED IN THE FISCAL YEAR 2016/2017 ADOPTED BUDGET. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 CONSIDER ORDINANCE NO. 3428, ADOPTING THE TAX RATE FOR TAX YEAR 2016. APPROVED Director of Budget and Research Mark Mills informed Council the the item before them this evening is to adopt the tax rate for Tax Year 2016. The City Council is being requested to consider the adoption of Ordinance No. 3428 that sets the maintenance and operations (M&O) tax rate for Tax Year 2016 at 34.8083 cents and the debt service tax rate (I&S) at 26.1917 cents for a combined tax rate of 61 cents per $100 of valuation. The proposed tax rate exceeds the effective tax rate of 58.3909 cents, but remains below the rollback rate. If adopted, this would be the fifth consecutive year that the combined tax rate was set at 61 cents. State law requires specific language to adopt the tax rate if the ordinance setting the tax rate imposes an amount of taxes for maintenance and operations that exceeds the taxes imposed for that purpose in the preceding year. Mr. Mills informed Council that three motions are required to set the property tax rate for Maintenance and Operations, Interest and Sinking, and adoption of the tax rate. September 26, 2016 City Council Meeting Minutes Page 9 of 12 COUNCIL MEMBER WRIGHT OUJESKY MOVED THAT THE PROPERTY TAX FOR MAINTENANCE AND OPERATIONS COMPONENT OF THE TAX RATE AT 34.8083 CENTS PER $100 OF VALUATION. COUNCIL MEMBER WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. COUNCIL MEMBER LOMBARD MOVED THAT THE PROPERTY TAX RATE FOR INTEREST AND SINKING BE SET AT 26.1917 CENTS PER $100 OF VALUATION. COUNCIL MEMBER RODRIGUEZ SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. COUNCIL MEMBER LOMBARD MOVED THAT THE PROPERTY TAX RATE BE INCREASED BY THE ADOPTION OF A TAX RATE OF $0.610000 PER $100 OF VALUATION, WHICH IS EFFECTIVELY A 4.468 PERCENT INCREASE IN THE TAX RATE AND APPROVE ORDINANCE NO. 3428. COUNCIL MEMBER WRIGHT OUJESKY SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.4 CONSIDER RESOLUTION NO. 2016-029, APPROVING AND RATIFYING THE 2016 CERTIFIED ROLL. APPROVED Director of Budget and Research Mark Mills informed Council that Tarrant Appraisal District provided the City with the 2016 Certified Tax Roll. Pursuant to state law, the City Council shall ratify the Certified Tax Roll as a separate action during the budget and tax rate approval process. The certified tax roll estimated net taxable value for North Richland Hills in the amount of $4,599,695,190, which includes $123,818,592 in taxable new construction that is comprised of $47,037,419 (taxable residential new construction) and $76,781,173 (taxable commercial new construction). The average market value of a single family residence within North Richland Hills $199,954, excluding properties under protest at the time the certified roll was issued. This is an increase of $33,699 compared to the 2015 average single family residence. Mr. Mills advised the increase in average home value is due to increased appraisals and the higher value of new homes constructed in North Richland Hills. September 26, 2016 City Council Meeting Minutes Page 10 of 12 MAYOR PRO TEM WELCH MOVED TO APPROVE RESOLUTION NO. 2016-029, APPROVING AND RATIFYING THE 2016 CERTIFIED TAX ROLL. COUNCIL MEMBER BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA There was no action necessary as the result of Executive Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Barth made the following announcements. Join us for the annual NRH Road Runner 5K on Saturday, October 1, 2016 starting at Green Valley Park. This year's race will benefit the Community Enrichment Center and HELP Inc. Special guest at the Road Runner 5K will be former Olympian Jeff Galloway. Visit the website to get more information and register online. The City of North Richland Hills will observe National Night Out on Tuesday, October 4, 2016. Residents are encouraged to turn on their porch lights and gather with their neighbors to show unity against criminal activity. Contact the Police Department for more information. Our next 'Round the Town with Oscar will be held Thursday, October 6, 2016 and will be a Back the Blue ride. Wear blue and join us at 5:45 p.m. at Cross Timbers Park to help honor all law enforcement officers. Please visit our website or call the Parks Department for more details. Kudos Korner - Rayburn Murphy and Todd Mays in the Fire Department - A citizen posted her gratitude online for these employees after they pushed her disabled vehicle out of a busy intersection, were able to get it started again and then followed her to her destination to make sure she arrived safely. "I understand that they could not accept any gratuity, but I promise them I WILL pay it forward. If anyone knows any of them, please pass on my sincerest gratitude," she said. I. ADJOURNMENT September 26, 2016 City Council Meeting Minutes Page 11 of 12 Mayor Trevino adjourned the meeting at 9:23 p.m. Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary September 26, 2016 City Council Meeting Minutes Page 12 of 12 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City DATE: October 10, 2016 Manager SUBJECT: Authorize the purchase of 24 grant-funded Stalker Dual DSR radar units from Applied Concepts, Inc., dba Stalker Radar, including installation costs in the amount of$57,896.08 PRESENTER: Jimmy Perdue, Chief of Police SUMMARY: Staff is requesting authorization to purchase 24 grant-funded Stalker Dual DSR radar units from Stalker Radar in the amount of $53,115. The Criminal Justice Division of the Texas Governor's Office has notified the Police Department that a maximum amount of $57,986.08 has been awarded to the City of North Richland Hills under the 2016 CJD Criminal Justice Programs Competitive Grant #31031-01. The grant funds have been authorized for the Department's purchase of 24 grant-funded Stalker Dual DSR radar units. The remainder of the grant funding will be utilized to install all purchased radar units within the existing police vehicle fleet. GENERAL DESCRIPTION: The North Richland Hills Police Department's patrol section has 33 police vehicles assigned to the section. Of these, 21 are currently without radar units installed. These vehicles are distributed throughout the four patrol shifts. Without radar units, officers assigned to these vehicles are unable to conduct speed related traffic safety enforcement within their assigned districts. Specifically, they are unable to sufficiently address community complaints in reference to speeding issues in their neighborhoods without the equipment to conduct traffic safety enforcement. Officers also act as a visible deterrent to motorist by conducting traffic stops in areas where they are known to exceed the safe speed limits. This visible deterrent can have positive impacts on the number of speed violations in areas where motorists know officers frequently conduct traffic safety enforcement using radar equipment. The requested Stalker model radar units are equipped with front and rear mounted radar antennas and low profile speed display boxes which do not interfere or obstruct the officer's view from the vehicle. Applied Concepts holds a Law Enforcement Speed Detection and Video Equipment Contract with the Houston-Galveston Area Council of Governments (H-GAC). This contract will allow the City of North Richland Hills to utilize the multi-agency contract awarded to Applied Concepts that is available for state and local government entities in Texas. MRH RECOMMENDATION: Authorize the purchase of 24 grant-funded Stalker Dual DSR radar units from Applied Concepts, Inc., dba Stalker Radar, including installation costs, in the amount of $57,896.08. STALKS _ld 'Ir QUOTE # 2003163 applied concepts, inc. Page 1 of 1 2609 Technology Dr. National Toll Free: 1-800- STALKER Plano, TX 75074 Date: 09/15/16 Phone: 972-398-3780 Ed Kosanke Dave Lowry Fax: 972-398-3781 Inside Sales Partner:1 972-801-4818 Reg Sales Mgr: 1 972-801-4850 Effective From : 08/11/2016 Valid Through: 11/09/2016 Lead Time: 21 working days Bill To: Customer ID: 761821 Ship To: UPSFreight LTL (3-5 Days) City of North Richland Hills North Richland Hills Police Finance Department Accts. Payable Department Captain Jeff Williams P.O. Box 820609 7301 NE Loop 820 North Richland Hills, TX N. Richland Hills, TX 76180 76182-0609 Grp Qty Package Description Wrnty/Mo Price Ext Price 1 24 806-0022-00 DSR-2-Antenna Radar System 36 $2,200.00 $52,800.00 Ln Qty Part Number Description Price Ext Price 1 24 200-0999-00` DSR Enhanced Counting Unit, 1.5 PCB $0.00 2 24 200-1000-30 DSR Modular Display, Bright LEDs $0.00 3 48 200-0326-30 DSR KA Antenna $0.00 4 24 200-0921-00 DSR Ergonomic Remote Control w/Screw Latch $0.00 5 24 200-0769-00 25 MPH/40 KPH KA Tuning Fork $0.00 6 24 200-0770-00 40 MPH/64 KPH KA Tuning Fork $0.00 7 24 200-0345-00 Counting Unit/Display Short Dash Mount $0.00 8 24 200-0244-00 Antenna Dash Mount $0.00 9 24 200-0245-00 Antenna Tall Deck Mount $0.00 10 24 200-0648-00 Display Sun Shield $0.00 11 24 155-2055-04 Antenna Cable,4 Ft $0.00 12 24 155-2055-16 Antenna Cable, 16 Ft $0.00 13 24 155-2283-50" CAN/VSS Power Cable $0.00 14 24 200-0821-00 DSR Manual Kit $0.00 15 24 035-0361-00 Shipping Container, Dash Mounted Radar $0.00 16 1 241 060-1000-36 36 Month Warranty $0.00 Group Total $52,800.00 Product $52,800.00 Sub-Total: $52,800.00 Discount $0.00 Sales Tax 0% $0.00 Shipping & Handling: $315.00 Payment Terms: Net 30 days Total: $53,115.00 Stalker DSR Radar Packages 6 UNITS AT NO COST-_> BUY 3 GET 1 FREE. ON Available for purchase on H-GAC Contract No. EF04-15 3 year warranty- Extended warranties available Any questions? Contact Ed Kosanke at 972.801.4818 or Dave Lowry at 903.556.0116 CERTIFICATE OF INTERESTED PARTIES FORM 1.295 Complete Nos.1-4 and 6 if there we Interested parties. OFFICE USE ONLY Complete Nos,1,2,3,5,and 6 if mere are no iisterested patties. CERTIFICATION OF FILING I Name of business entity filing form,and the city,state and country of the business entity's place pontificals Numben of business. 2016-120885 Applied Concepts, Inc. Piano, YX United States Date Filed. 1 WiWila-goverranontW-i0ij or-state agency t6if 10/0612016 being Bled. OtIf at North Richland Hills Date Acknowfedgi 3 Provide the identification number used by the governmental sooty or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 2016-10-10 B.2 Speed Enforcement Products 4 Nature of interest Name of Interested Party Ci State,Country(i of business) (check applicable) -------- F Controlling intermediary Stalker Radar Pllana, TX United States X ...................................... ........................ ......................... ------------------------------- --------- ............ 5 Check only if there is NO Interested Prii 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. SARA GRZN S Notci Public,State of Texas comm.Expires I I-fo-20fq .... Notory lD 13043543-9 AFF x NOTARY STAMP I SEAL ABOVE S I wom to and subscribed before rne,by the said ____Ed f'f os-Pinke .......this the----- 6 day of OCtIlber..... 20 16 to certify which,witness my hand and seal of office. ..................................... Signature of officer admininame ering with Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics,Commission www.ethics.state,tx.us Version V1.0.277 Law Enforcement Speed Detection & Video Equipment Pa e 1 of 4 A CONTRACT BETWEEN HOUSTON-GALVESTON AREA COUNCIL Houston, Texas AND APPLIED CONCEPTS,INC. DBA STALKER RADAR Plano,Texas This Contract is made and entered into by the Houston-Galveston Area Council of Governments,hereinafter referred to as H-GAC, having its principal place of business at 3555 Timmons Lane, Suite 120, Houston,Texas 77027, AND,Applied Concepts,Inc.dba Stalker Radar hereinafter referred to as the CONTRACTOR,having its principal place of business at 2609 Technology Drive, Plano,Texas 75074. ARTICLE l: SCOPE OF SERVICES The parties have entered into a Law Enforcement Speed Detection&Video Equipment Contract to become effective as of April 1,2015, and to continue through March 31,2017(the"Contract"),subject to extension upon mutual agreement of the CONTRACTOR and H- GAC. H-GAC enters into the Contract as Agent for participating governmental agencies,each hereinafter referred to as END USER,for the purchase of Law Enforcement Speed Detection&Video Equipment offered by the CONTRACTOR. The CONTRACTOR agrees to sell Law Enforcement Speed Detection&Video Equipment through the H-GAC Contract to END USERS. ARTICLE 2: THE COMPLETE AGREEMENT' The Contract shall consist of the documents identified below in order of precedence: 1. The text of this Contract form, including but not limited to, Attachment A 1 General Terms and Conditions 3. Bid Specifications No:EF04-15, including any relevant suffixes 4. CONTRACTOR's Response to Bid No: EF04-15, including but not limited to, prices and options offered All of which are either attached hereto or incorporated by reference and hereby made a part of this Contract, and shall constitute the complete agreement between the parties hereto.This Contract supersedes any and all oral or written agreements between the parties relating to matters herein. Except as otherwise provided herein,this Contract cannot be modified without the written consent of both parties. ARTICLE 3: LEGAL AUTHORITY CONTRACTOR and H-GAC warrant and represent to each other that they have adequate legal counsel and authority to enter into this Contract. The governing bodies,where applicable,have authorized the signatory officials to enter into this Contract and bind the parties to the terms of this Contract and any subsequent amendments thereto. ARTICLE 4: APPLICABLE LAWS The parties agree to conduct all activities under this Contract in accordance with all applicable rules, regulations,directives, issuances, ordinances,and laws in effect or promulgated during the term of this Contract. ARTICLE 5: INDEPENDENT CONTRACTOR The execution of this Contract and the rendering of services prescribed by this Contract do not change the independent status of H-GAC or CONTRACTOR. No provision of this Contract or act of H-GAC in performance of this Contract shall be construed as making CONTRACTOR the agent, servant or employee of H-GAC, the State of Texas or the United States Government. Employees of CONTRACTOR are subject to the exclusive control and supervision of CONTRACTOR. CONTRACTOR is solely responsible for employee payrolls and claims arising therefrom. ARTICLE 6: END USER AGREEMENTS H-GAC acknowledges that the END USER may choose to enter into an End User Agreement with the CONTRACTOR through this Contract and that the term of said Agreement may exceed the term of the H-GAC Contract. However this acknowledgement is not to be construed as H-GAC's endorsement or approval of the End User Agreement terms and conditions. CONTRACTOR agrees not to offer to, agree to or accept from END USER any terms or conditions that conflict with or contravene those in CONTRACTOR's H-GAC contract. Further,termination of this Contract for any reason shall not result in the termination of the underlying End User Agreements entered into between CONTRACTOR and any END USER which shall,in each instance,continue pursuant to their stated terms and duration.The only effect of termination of this Contract is that CONTRACTOR will no longer be able to enter into any new End User Agreements with END USERS pursuant to this Contract. Applicable H-GAC order processing charges will be due and payable to 11-GAC on any End User Agreements surviving termination of this Contract between H-GAC and CONTRACTOR. 11\C ON RAC"I S Law Enforcement Speed Detection&Video EquipmentA Applied Concepts,Inc.At Stalker Radar AEPo4-I5.14 Law Enforcement Sneed Detection & Video Equipment Paee 2 oIf 4 ARTICLE 7: SUBCONTRACTS& ASSIGNMENTS CONTRACTOR agrees not to subcontract,assign,transfer,convey,sublet or otherwise dispose ofthis Contractor any right,title,obligation or interest it may have therein to any third party without prior written notice to H-GAC. H-GAC reserves the right to accept or reject any such change. CONTRACTOR shall continue to remain responsible for all performance under this Contract regardless of any subcontract or assignment. H-GAC shall be liable solely to CONTRACTOR and not to any of its Subcontractors or Assignees. ARTICLE 8: EXAMINATION AND RETENTION OF CONTRACTOR'S RECORDS CONTRACTOR shall maintain during the course of its work,complete and accurate records of items that are chargeable to END USER under this Contract. H-GAC,through its staff or its designated public accounting firm,the State of Texas,or the United States Government shall have the right at any reasonable time to inspect copy and audit those records on or off the premises of CONTRACTOR. Failure to provide access to records maybe cause for termination of this Contract. CONTRACTOR shall maintain all records pertinent to this Contract for a period of not less than five(5)calendar years from the date of acceptance of the final contract closeout and until any outstanding litigation,auditor claim has been resolved. The right of access to records is not limited to the required retention period,but shall last as long as the records are retained. CONTRACTOR further agrees to include in all subcontracts under this Contract,a provision to the effect that the subcontractor agrees that H-GAC'S duly authorized representatives,shall,until the expiration of five(5)calendar years after final payment under the subcontract or until all audit findings have been resolved, have access to,and the right to examine and copy any directly pertinent books, documents,papers, invoices and records of'such subcontractor involving any transaction relating to the subcontract. ARTICLE 9: REPORTING REQUIREMENTS CONTRACTOR agrees to submit reports or other documentation in accordance with the General Terms and Conditions of the Bid Specifications. If CONTRACTOR fails to submit to H-GAC in a timely and satisfactory manner any such report or documentation, or otherwise fails to satisfactorily render performance hereunder,such failure may be considered cause for termination of this Contract. ARTICLE 10: MOST FAVORED CUSTOMER CLAUSE If CONTRACTOR,at any time during this Contract,routinely enters into agreements with other governmental customers within the State of Texas, and offers the same or substantially the same products/services offered to H-GAC on a basis that provides prices,warranties, benefits,and or terms more favorable than those provided to H-GAC,CONTRACTOR shall notify H-CAC:within ten(10)business days thereafter of that offering and this Contract shall be deemed to be automatically amended effective retroactively to the effective date ofthe most favorable contract, wherein CONTRACTOR shall provide the same prices,warranties, benefits,or terms to H-CAC and its END USER. H-GAC shall have the right and option at any time to decline to accept any such change, in which case the amendment shall be deemed null and void. If CONTRACTOR is of the opinion that any apparently more favorable price,warranty,benefit,or term charged and/or offered a customer during the term of this Contract is not in fact most favored treatment, CONTRACTOR shall within ten(10) business days notify H-GAC.in writing,setting forth the detailed reasons CONTRACTOR believes aforesaid ofterwhich has been deemed to be a most favored treatment, is not in fact most favored treatment. H-CAC,after due consideration of such written explanation,may decline to accept such explanation and thereupon this Contract between 11-CAC and CONTRACTOR shall be automatically amended, effective retroactively,to the effective date of the most favored agreement,to provide the same prices,warranties,benefits,or terms to H- GAC. The Parties accept the following definition of routine:A prescribed,detailed course of action to be followed regularly;a standard procedure. EXCEPTION. This clause shall not be applicable to prices and price adjustments offered by a bidder,proposer or contractor,which are not within bidder's/proposers control/example; a manufacturer's bid concession/, or to any prices offered to the Federal Government and its agencies. ARTICLE 11: SEVERABILITY All parties agree that should any provision ofthis Contract be determined to be invalid or unenforceable,such determination shall not affect any other term of this Contract,which shall continue in full force and effect. ARTICLE 12: DISPUTES Any and all disputes concerning questions of factor of law arising under this Contract,which are not disposed of by agreement,shall be decided by the Executive Director of H-GAC or his designee,who shall reduce his decision to writing and provide notice thereof to CONTRACTOR. The decision of the Executive Director or his designee shall be final and conclusive unless,within thirty(30)days from the date of receipt of such notice, CONTRACTOR requests a rehearing from the Executive Director of H-GAC. In connection with any rehearing under this Article, CONTRACTOR shall be afforded an opportunity to be heard and offer evidence in support of its position. The decision of the Executive Director after any such rehearing shall be final and conclusive. CONTRACTOR may, if it elects to do so,appeal the final and conclusive decision of the Executive Director to a court of competent jurisdiction. Pending final decision of a dispute hereunder, CONTRACTOR shall proceed diligently with the performance of this Contract and in accordance with H-GAC'S final decision. It ACONTRACTS Law Enforcement Speed Detection&Video Equipment,Applied Concepts,Inc.dba Stalker Radar AERA-15.14 Law Enforcement Speed Detection & Video Equipment Page 3 of 4 ARTICLE 13: LIMITATION OF CONTRACTOR'S LIABILITY Except as specified in any separate writing between the CONTRACTOR and an END USER,CONTRACTOR's total liability under this Contract,whether for breach of contract,warranty,negligence,strict liability, in tort or otherwise,but excluding its obligation to indemnify H-GAC described in Article 14,is limited to the price ofthe particular products/services sold hereunder,and CONTRACTOR agrees eitherto refund the purchase price or to repair or replace product(s)that are not as warranted. In no event will CONTRACTOR be liable for any loss of use,loss of time,inconvenience,commercial loss,lost profits or savings or other incidental,special or consequential damages to the full extent such use may be disclaimed by law. CONTRACTOR understands and agrees that it shall be liable to repay and shall repay upon demand to END USER any amounts determined by H-GAC,its independent auditors,or any agency of State or Federal government to have been paid in violation of the terms of this Contract. ARTICLE 14: LIMIT OF H-GAC'S LIABILITY AND INDEMNIFICATION OF H-GAC H-CAC's liability under this Contract,whether forbreach ofeontract,warranty,negligence,strict liability,in tort orotherwise,is limited to its order processing charge. In no event will H-CAC be liable for any loss of use,loss of time, inconvenience,commercial loss, lost profits or savings or other incidental,special or consequential damages to the full extent such use may be disclaimed by law. Contractor agrees,to the extent permitted by law,to defend and hold harmless H-GAC,its board members,officers,agents,officials,employees,and indemnities from any and all claims,costs,expenses(including reasonable attorney fees),actions,causes of action,judgments,and liens arising as a result of CONTRACTOR's negligent act or omission under this Contract. CONTRACTOR shall notify H-GAC of the threat of lawsuit or of any actual suit filed against CONTRACTOR relating to this Contract. ARTICLE 15: TERMINATION FOR CAUSE H-GAC may terminate this Contract for cause based upon the failure of CONTRACTOR to comply with the terms and/or conditions of the Contract; provided that H-GAC shall give CONTRACTOR written notice specifying CONTRACTOR'S failure. If within thirty(30) days after receipt of such notice, CONTRACTOR shall not have either corrected such failure, or thereafter proceeded diligently to complete such correction,then H-GAC may,at its option,place CONTRACTOR in default and the Contract shall terminate on the date specified in such notice. CONTRACTOR shall pay to H-GAC any order processing charges due from CONTRACTORon that portion of the Contract actually performed by CONTRACTOR and for which compensation was received by CONTRACTOR. ARTICLE 16: TERMINATION FOR CONVENIENCE Either H-CAC or CONTRACTOR may cancel or terminate this Contract at anytime by giving thirty(30)days written notice to the other. CONTRACTOR maybe entitled to payment from END USER for services actually performed;to the extent said services are satisfactory to END USER. CONTRACTOR shall pay to H-GAC any order processing charges due from CONTRACTOR on that portion of the Contract actually performed by CONTRACTOR and for which compensation is received by CONTRACTOR. ARTICLE 17: CIVIL AND CRIMINAL PROVISIONS AND SANCTIONS CONTRACTOR agrees that it will perform under this Contract in conformance with safeguards against fraud and abuse as set forth by H-GAC,the State of Texas,and the acts and regulations of any funding entity.CONTRACTOR agrees to notify H-GAC of any suspected fraud,abuse or other criminal activity related to this Contract through filing of a written report promptly after it becomes aware of such activity. ARTICLE 18: GOVERNING LAW& VENUE This Contract shall be governed by the laws of the State of Texas. Venue and jurisdiction of any suit or cause of action arising under or in connection with this Contract shall lie exclusively in Harris County,Texas. Disputes between END USER and CONTRACTOR are to be resolved in accord with the law and venue rules of the state of purchase. CONTRACTOR shall immediately notify H-GAC of such disputes. ARTICLE 19: PAYMENT OF H-GAC ORDER PROCESSING CHARGE CONTRACTOR agrees to sell its products to END USERS based on the pricing and other terms of this Contract, including, but not limited to,the payment of the applicable H-GAC;order processing charge. On notification from an END USER that an order has been placed with CONTRACTOR, H-GAC will invoice CONTRACTOR for the applicable order processing charge.Upon delivery of any producb'service by CONTRACTOR and acceptance by END USER,CONTRACTOR shall,within thirty(30)calendar days or ten Q 0) business days after receipt of payment,whichever is less,pay H-GAC the full amount of the applicable order processing charge,whetheror not CONTRACTOR has received an invoice from H-GAC. For sales made by CONTRACTOR based on this contract,including sales to entities without Interlocal Contracts, CONTRACTOR shall pay the applicable order processing charges to N-GAC. Further, CONTRACTOR agrees to encourage entities who are not members of 11-GAO's Cooperative Purchasing Program to execute an H-GAC Interlocal Contract. H-GAC reserves the right to take appropriate actions including, but not limited to, contract termination if CONTRACTOR fails to promptly remit H-GAC's order processing charge. In no event shall H-GAC have any liability to CONTRACTOR for any goods or services an END USER procures from CONTRACTOR. H\CONTRACT-S L.aw Enforcement Speed Detection&Video Equipment)Applied Concepts,Inc.dba Stalker Radar AEF04-15.14 Law Enforcement Speed Detection & Video Equipment Page 4 of 4 ARTICLE 20: LIQUIDATED DAMAGES Any liquidated damages terms will be determined between CONTRACTOR and END USER at the time END USER's purchase order is placed. ARTICLE 21: PERFORMANCE AND PAYMENT BOND FOR INDIVIDUAL ORDERS H-GAC's contractual requirements DO NOT include a Performance&Payment Bond(PPB),and offered pricing should reflect this cost saving. However, CONTRACTOR must be prepared to offer a PPB to cover any specific order if so requested by END USER. CONTRACTOR shall quote a price to END USER for provision of any requested PPB, and agrees to furnish the PPB within ten business(10)days of receipt of END USER's purchase order. ARTICLE 22: CHANGE OF CONTRACTOR STATUS CONTRACTOR shall immediately notify H-GAC,in writing,of ANY change in ownership,control,dealership/franchisee status,Motor Vehicle license status,or name,and shall also advise whether or not this Contract shall be affected in any way by such change. H-CAC shall have the right to determine whether or not such change is acceptable, and to determine what action shall be warranted, up to and including cancellation of Contract. ARTICLE 23: LICENSING REQUIRED BY TEXAS MOTOR VEHICLE BOARDLWAPPLICABLE/ CONTRACTOR will for the duration of this Contract maintain current licenses that are required by the Texas Motor Vehicle Commission Code.If at any time during this Contract period,any CONTRACTOR'S license is not renewed,or is denied or revoked,CONTRACTOR shall be deemed to be in default of this Contract unless the Motor Vehicle Board issues a stay or waiver. Contractor shall promptly provide copies of all current applicable Texas Motor Vehicle Board documentation to H-GAC upon request. IN WITNESS WHEREOF,the parties have caused this Contract to be executed by their duly authorized representatives. Signed for llouston-Calveston Area Council,Houston,Texas: _ ck,t ec e Director Attest for llouston-Galveston Area Council,Houston,Texas: Deidre c,Director of Public Services Date: Signed for Applied Concepts,Inc.dba Stalker Radar Plano,Texas' viyonMyna ev,a„nrnue, um..lois oz za,.>o-ox.�w Printed Name&Title: Jan Achilles, Sales Administration Supervisor Date: February 24 2015 Attest for Applied Concepts,Inc.dba Stalker Radar Piano,Texas: .^" ^,"'•�^ �^�^ Printed Name&Title: Darlene Stoneham Chief Financial Officer Date:February 24 20 15 11 1CONTRAC'rS Law tlrforcement Speed Detection&Video Equipmenn Applied Concepts, Inc.dba Stalker Radar AEF04-15.14 Attachment A Applied Concepts, Inc. dba Stalker Radar Law Enforcement Speed Detection & Video Equipment Contract No. EF04-15 II-GAC Product Item Description Offered Code Price AA01 Stalker DSR 2X MC(Same as DSR 2X,but motorcycle version) 3,650.00 AA02 Stalker 11 SDR-General Description: handheld stationary doppler radar, cordless design. Operating frequency: Ka-band. Backlit LCD display. Trigger activated transmission. Doppler audio. Battery: rechargeable,removable Li-Ion. Weight: 115 pounds with battery handle;Components: complete unit,ready for 1,495.00 use,programmed with necessary software, battery handle, battery charger,and carrying case; Target Speed Range: 5 to 200 mph; Accuracy: +/- 1 mph AA03 Stalker Il MDR-General Description: handheld moving/stationary doppler radar, cordless design.Opposite or same direction tracking. Operating frequency: Ka-band Directional antenna. Backlit LCD display. Trigger activated transmission. Doppler audio.RS232 port for video interface. Battery: rechargeable, removable Li-ion. Weight: 2.15 pounds with battery handle; Components: complete unit with battery handle, battery charger, CAN/VSS 2,395.00 power cable,dash mount, and carrying case. Stationary Speed Range: Target or fastest, 12 to 200 mph. Moving Speed Range: With VSS patrol speed will track to from 5 to 150 mph. Opposite Lane Target or Fastest Speed: 200 mph max closing speed; Same Lane Target Speed+/- 70%of patrol speed within 5 mph of patrol speed. Accuracy: Stationary:+/- 1 mph; Moving:+/-2 mph. AA04 Stalker DSR MC(Same as DSR, but motorcycle version) 3,650.00 AA05 Stalker Dual SL.-General Description: vehicle-mounted design. Stationary or moving applications. Operating frequency:Ka band antennas.Opposite or auto- same direction tracking. Doppler audio. RS232 port for video interface; Components: complete unit with two antennas,detachable LED display, cordless remote,CAN/VSS power cable,mounting hardware. Stationary Speed Range: Target or fastest, 12 to 200 mph. Moving Speed Range: With VSS 2,250.00 patrol speed will track to from 5 to 150 mph. Opposite Lane Target or Fastest Speed: 200 mph max closing speed; Same Lane Target Speed +/-70%of patrol speed within 5 mph of patrol speed. Accuracy: Stationary: +/- I mph; Moving: +/.2 mph. AA06 Stalker DSR-General Description: vehicle-mounted design. Stationary or moving applications. Operating frequency: Ka band with Directional technology. Opposite or same direction tracking. Audio verification of antenna and direction. Doppler audio. RS232 port for video interface.Components: complete unit with two DS antennas,detachable LED display,cordless remote, CAN/VSS power cable,mounting hardware. Stationary Speed Range: Target or 3,250.00 fastest, 12 to 200 mph. Moving Speed Range: With VSS patrol speed will track to from 5 to 150 mph. Opposite Lane Target or Fastest Speed: 200 mph max closing speed; Same Lane Target Speed+/- 70%of patrol speed within 5 mph of patrol speed. Accuracy: Stationary: +/- I mph; Moving: +/-2 mph. Page 1 of 3 Attachment A Applied Concepts, Inc. dba Stalker Radar Law Enforcement Speed Detection & Video Equipment Contract No. EF04-15 H-GAC Product Item Description Offered Code Price AA07 Stalker DSR 2X-General Description:vehicle-mounted design. Stationary or moving applications.Operating Frequency: Ka-band with Directional technology, Rear traffic collision alert. Simultaneous front/rear antenna display to monitor up to four target zones(2 front/2 rear)and two zones in moving(I front/I rear.)Opposite or automatic same direction tracking. Audio verification of antenna and direction. LED display and cordless backlit remote. Doppler audio. RS232 port for video interface.Components: complete unit,with two 8,450.00 antennas, detachable LED display,cordless remote,CAN/VSS power cable and mounting hardware. Stationary Speed Range: Target or fastest, 12 to 200 mph. Moving Speed Range: With VSS patrol speed will track to from 5 to 150 mph. Opposite Lane Target or Fastest Speed: 200 mph max closing speed; Same Lane Target Speed +/-70%of patrol speed within 5 mph of patrol speed. Accuracy: Stationary: -F/- I mph; Moving: +/-2 mph. AA08 Stalker Patrol 1-General Description: vehicle-mounted design. Stationary or moving applications. Operating frequency: K band antenna. Backlit,LCD display.Opposite or same direction tracking. Cordless backlit remote. Doppler audio. RS232 port for video interface. Components: complete unit with built-in LCD,one antenna,cordless remote,CAN/VSS power cable,and mounting 1,446.00 hardware. Stationary Speed Range:Target or fastest, 12 to 200 mph. Moving Speed Range: With VSS patrol speed will track to from 5 to 150 mph. Opposite Lane Target or Fastest Speed: 200 mph max closing speed;Same Lane Target Speed +/-70%of patrol speed within 5 mph of patrol speed. Accuracy: Stationary: -f/- I mph; Moving: +/-2 mph. AA09 Stalker patrol 2 -General Description: vehicle-mounted design. Stationary or moving applications.Operating frequency: K band antenna.Backlit, LCD display.Opposite or same direction tracking. Cordless backlit remote. Doppler audio. RS232 port for video interface.Components: complete unit with built-in LCD,two antennas,cordless remote,CAN/VSS power cable, and mounting ],933.00 hardware. Stationary Speed Range: Target or fastest, 12 to 200 mph.Moving Speed Range: With VSS patrol speed will track to from 5 to 150 mph. Opposite Lane Target or Fastest Speed: 200 mph max closing speed; Same Lane Target Speed+/-70%of patrol speed within 5 mph of patrol speed. Accuracy: Stationary: +/- 1 mph; Moving: +/-2 mph. AA 10 Stalker Lidar XL.R-C-General Description: Long range laser,hand-held, cordless design. Stationary applications. Backlit LCD display. Heads-up targeting display. Battery: rechargeable,removable NiMH. Doppler audio. Trigger activated or continuous transmission. Inclement weather mode. Simultaneous speed and range. RS232 port, Weight: 2.3 pounds with battery 2,650.00 handle; Components:complete unit,ready for use,sighting scope, 2 battery handles,battery charger,and soft storage bag;Target Range, feet(min/max): 51>4000; Target Speed Range: 1 to 299 mph; Accuracy:+/- 1 mph, +/- 1 foot Page 2 of 3 Attachment A Applied Concepts, Inc. dba Stalker Radar Law Enforcement Speed Detection & Video Equipment Contract No. EF04-15 H-GAC Product Item Description Offered Code Price AA I] Stalker Lidar XS-C-General Description: Medium range laser,hand-held, cordless design. Stationary applications. Backlit LCD display.Heads-up targeting display. Battery: rechargeable, removable NiMH.Doppler audio. Trigger activated or continuous transmission. Inclement weather mode. Simultaneous speed and range. RS232 port, Weight:2.3 pounds with battery 1,895.00 handle; Components: complete unit, ready for use, sighting scope,2 battery handles, battery charger,and soft storage bag. Target Range, feet(min/max): 5/2000;Target Speed Range: I to 299 mph;Accuracy:+/- I mph,+/_ 1 foot AA12 CopTrax In-Car Video System base package. General Description: uses the patrol vehicle's laptop as a streaming video and GPS tracking device. Both streaming video and GPS location information are accessible in real-time from any Internet-connected computer.No DVR or other type video recorder is needed. Video evidence is automatically uploaded to Microsoft's Cloud platform,Azure, without officer involvement,ensuring video evidence is safely off-loaded and archived. The CopTrax Command&Control Center is the gateway to live video feed from each patrol vehicle. The Command&Control Center can be securely access from any Internet-connected computer. Other 4,495.00 CopTrax functions include: Crime Mapping, Vehicle History,Pre-event Recording,Geofencing/Proximity Markers, Real-time Incident Reporting, and Archived Video CopTrax technologies -real-time video streaming and geocasting- have been included in operations by the US.Office of Naval Research, CopTraxs ships with a front and rear USB cameras,software, interface trigger box,all necessary cables,GPS unit,Bluetooth wireless mic, and camera mounts.Options(listed separately) include: fully speced laptop configured and ready for CopTrax. AA13 Stalker Dual MC(Same as Dual,but motorcycl=1aw 2,650.00 AA14 Spectre Elite Radar Detector Detector-General n: Federal law prohibits drivers of commercial motor vehicles ra dar detectors.Spectre Elite features digital RFI-low volt and ve detection with indicator,digital over temperature sensor with aand automatic reset. 1,995.00 Bar graph proximity display. Small (roughly Ilbue 360-degree mount for easy targeting in all directions.Compatible with all standard X,K & Ka- band police traffic radar systems. AA 15 T5 Thermal Imaging Camera System-An indispensable public safety and law enforcement tool designed for searches,pursuit, surveillance and tracking anytime day or night. Detects human thermal signature at 1500',60'night vision in total darkness. High resolution FUR thermal imaging camera.High resolution Color CCD540 LOR camera with infrared LED emitters and macro 10,995.00 zoom. Full audio, video and still image capture.3.5"digital color LCD monitor with LED backlight, 1500-lumen search light. Single handed operation. Lightweight: only weighs 3 lbs. Page 3 of 3 ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM From: The Office of the City Manager Date: October 10, 2016 Subject: Authorize the City Manager to execute a contract, as grant fiduciary for the North Texas Anti-Gang (TAG) Center, for a TAG center analyst, with Rebecca Ciferri in an amount of $46,583.30 pro-rated for 10 months, and $55,899.96 per year for each one year renewal. Presenter: Rick Scott, Assistant Police Chief Summary: As a part of the Texas Anti-Gang (TAG) grant awarded to the City of North Richland Hills (NRH), an analyst position is needed to support the need of staff assigned to the TAG. The position was advertised and processed through the NRH Human Resources Department following all normal protocols. Following a review of resumes and an interview panel, Rebecca Ciferri was selected as the best candidate and offered the position. The position is a contract employee who will work at the North Texas HIDTA office but since NRH is the grant fiduciary, will be under contract with NRH. General Description: Pursuant to the 2016 grant award for the North Texas Anti-Gang Center by the Office of the Governor, the City of North Richland Hills as the grant fiduciary is charged with conducting transactions for the grant on behalf of the HIDTA TAG Center. As such, the attached contract names Rebecca Ciferri as the center's analyst, as well as specifies the terms of her contract employment. The independent contract for the TAG Center Analyst has a pro-rated term of ten months of service beginning November 01, 2016, with the contract automatically renewing for successive one year terms, unless cancelled by either party. The scope of services includes performance of duties based on the job qualification document and any other applicable City policy. The TAG Center Analyst is compensated for services rendered in equal installments of $4,658.33 per month, which includes $75 per month cell phone allowance. The total compensation for the 10 month pro-rated term will be $46,583.30. For each 12 month renewal thereafter, the total compensation will be $55,899.96 annually. The monies obtained from the Texas Anti-Gang (TAG) Program from the office of the Texas Attorney General will be used to fund this position. NRH will only be obligated for the contract as long as grant funding is available ?g1kH NORTH KICHL,AND HILLS The City of North Richland Hills will utilize monies obtained from the aforementioned grant to provide all facilities, furniture, fixtures, equipment and supplies reasonably necessary for the performance of the analyst duties. Should the contract be terminated by the City of North Richland Hills notice is not required. If the TAG Center Analyst desires to terminate the contract with the City of North Richland Hills a thirty-day notice is required. Recommendation: Authorize the City Manager to execute a contract, as grant fiduciary for the North Texas Anti-Gang (TAG) Center, for a TAG center analyst, with Rebecca Ciferri in an amount of $46,583.30 pro-rated for 10 months, and $55,899.96 per year for each one year renewal. FOR TEXAS ANTI-GANG CENTER ANALYST THE STATE OF TEXAS § COUNTY OF TARRANT § This Independent Contractor Agreement for Texas Anti-Gang (TAG) Center Analyst ("Agreement") is hereby made by and between the City of North Richland Hills, Texas, a home rule municipality located in Tarrant County, Texas ("City"), and Rebecca Ciferri ("TAG Analyst" or "TAG Center Analyst"), to be effective as of the 1st of November, 2016 ("Effective Date"). For convenience, the City and the TAG Center Analyst may be referred to collectively as "parties" and individually as a "party." NOW THEREFORE, for and in consideration of the mutual promises and covenants set forth in this Agreement, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereby agree as follows: I. GENERAL PROVISIONS 1.1 Term. The term of this Agreement shall be ten months from the Effective Date which term shall automatically renew for successive one year terms unless this Agreement is terminated earlier by either party as provided in this Agreement. 1.2 Scope of Services. The City hereby retains the TAG Center Analyst on a contract basis to perform the duties and services as prescribed in this Agreement, Department policies, City policies, and the attached Job Qualification Document which is by this reference incorporated herein for all purposes. 1.3 Compensation. As compensation for the services rendered by the TAG Center Analyst under this Agreement, the City shall pay the TAG Analyst monthly payments of $4,658.33, which includes $75 per month cell phone allowance. The total compensation for the 10 month pro-rated term shall be the sum of $46,583.30. For each 12 month renewal thereafter, the total compensation shall be $55,899.96 annually. Equal installments of $4,658.33 are to be received once monthly on the last Friday of every month, provided that as a condition precedent to payment, the TAG Analyst shall submit to the Chief of Police or designee at least 15 days preceding a payday an invoice for services rendered. The TAG Analyst will follow the City of North Richland Hills lodging, per diem, and incidental rates as published per city policy where applicable. The TAG Analyst is not entitled to receive and is prohibited from accepting any compensation or other benefit from either the City or from any other person or entity in exchange for the TAG Analyst's services rendered under this Agreement except as provided in this Agreement. 1.4 Performance Review. The TAG Analyst's performance under this Agreement shall be subject to review by the Chief of Police or designee to determine compliance with the requirements of the terms of this Agreement. Upon request, the TAG Analyst shall report to the Chief of Police or designee regarding his or her provision of services under this Agreement. The City shall not control the means and methods of the provision of the TAG Analyst's services except to the extent necessary to cause the TAG Analyst to come into compliance with the requirements of the terms of this Agreement and any specific provisions mandated by any applicable funding source(s). 1.5 Termination. This Agreement may be terminated by the City for any reason without notice to the TAG Analyst. The TAG Analyst may terminate this Agreement for any reason with 30 days written notice to the City. In the event of termination, the City shall pay the TAG Analyst all sums due under this Agreement through the effective date of termination. Nothing herein shall be interpreted to alter the independent contractor status of the TAG Analyst or to deem the TAG Analyst an employee of the city. 1.6 INDEMNIFICATION. THE TAG ANALYST SHALL INDEMNIFY AND HOLD HARMLESS THE CITY, ITS AGENTS, OFFICIALS AND EMPLOYEES, FROM ANY AND ALL CLAIMS FOR BODILY INJURY, ILLNESS, DEATH, ECONOMIC LOSS, PERSONAL INJURY OR PROPERTY DAMAGE ARISING, IN WHOLE OR IN PART, FROM THE ACTIVITIES OF THE TAG ANALYST UNDER THIS AGREEMENT, REGARDLESS OF WHETHER SUCH CLAIMS ARISE, IN PART, OUT OF ANY NEGLIGENT ACT OR OMISSION COMMITTED BY ANY OFFICIALS, OFFICERS, OR EMPLOYEES OF THE CITY. THIS INDEMNIFICATION OBLIGATION SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. II. MISCELLANEOUS PROVISIONS 2.1 No Waiver of Defenses. Notwithstanding any provision of this Agreement to the contrary, nothing contained in this Agreement shall be construed to limit or waive any affirmative defense of the City to any claim, including any defense based upon governmental or sovereign immunity of the City, statutory damage limits, or any immunity applicable to its officers, agents, servants or employees. 2.2 Independent Contractor/Insurance. The TAG Analyst agrees and understands that he or she is acting as an independent contractor, and that the City is not directing the manner of the work to be undertaken by the TAG Analyst. The TAG Analyst further agrees and understands that the City shall have no obligation to provide any insurance coverage for the TAG Analyst's activities, but may choose to do so. In the event that the City's insurance provides any coverage for TAG Analyst's activities, the TAG Analyst acknowledges that such coverage is for the benefit of the City, its agents, officials and employees only, and that the TAG Analyst shall not be an insured there under. 2.3 TAG Analyst's Warranties/Representations. The TAG Analyst hereby warrants and represents that any and all information provided to the City regarding the TAG Analyst's background and experience is true and correct. The TAG Analyst acknowledges that the City's execution of this Agreement is made in reliance upon such information and that if any of such information is determined by the City to be inaccurate or untrue; this Agreement shall be subject to immediate termination by the City. 2.4 Criminal Background Check. The TAG Analyst agrees to submit to a criminal background check which may be performed at least once during each term of this Agreement. The TAG Analyst further agrees that if such background check reveals a felony or crime of moral turpitude, this Agreement will be subject to immediate termination. 2.5 Entire Agreement. This Agreement contains the entire agreement between the parties regarding the subject matter hereof and displaces any prior or contemporary written or oral agreements. 2.6 Assignment. This Agreement or any obligation contained herein may not be assigned by any party without the written consent of the other party. 2.7 Severability. If any term or provision of this Agreement is deemed by a court of competent jurisdiction to be illegal or unenforceable, this Agreement shall survive and shall be interpreted as if such illegal or unenforceable term or provision were not contained in this Agreement. 2.8 Amendment. This Agreement may not be modified or amended unless such modification or amendment is in writing and signed by both parties. 2.9 Governing Law and Venue. This Agreement shall be construed under and governed by, and in accordance with the substantive laws of the State of Texas, exclusive of its choice-of-law provisions. All obligations of the parties hereto, created by this Agreement are fully performable in Tarrant County, Texas. Venue of any suit or cause of action under this Agreement shall lie exclusively in Tarrant County, Texas. The parties waive any and all claims for attorney fees and there shall be no right to attorney fees from any action arising under this contract. 2.10 Notice. All notices required or permitted to be sent hereunder shall be delivered in person, by courier or overnight delivery service or by depositing same in the United States mail, return receipt requested. Such notices shall be deemed delivered on the date received and shall be delivered to the following address: If to the City: If to the TAG Analyst: City of North Richland Hills Attn: City Manager 4301 City Point Dr. North Richland Hills, Texas 76180 Either party may change their address for notice purposes by providing notice as required by this paragraph. 2.11 Background Check and Drug and Alcohol Use. TAG Analyst represents that TAG Analyst has no convictions for any felony or Class A or Class B misdemeanor, and, to the TAG Analyst's knowledge, is not being investigated for any such offense. TAG Analyst agrees to immediately provide notice to the City if TAG Analyst is arrested, indicted, or otherwise accused of any such criminal conduct or in the event a warrant of arrest has been procured in the name of the TAG Analyst. TAG Analyst also acknowledges and agrees that the City has a paramount interest in maintaining the integrity of the TAG program, and control of all secured premises, and to that end, the City has established certain rules of conduct for all officers, employees, and contractors, which include a strict prohibition against use of alcohol or illegal drugs, the misuse of legal drugs, and the possession of firearms on City or designated premises and otherwise when the TAG Analyst is providing services to or on behalf of the City, and TAG Analyst acknowledges and agrees that the City may conduct a criminal background check on TAG Analyst periodically at the City's discretion. TAG Analyst agrees to submit to a drug screen as part of this contract. 2.12 Rules of Construction. This Contract shall not be construed against the drafting party, but all other rules of contract construction shall apply. SIGNED TO BE EFFECTIVE ON THE EFFECTIVE DATE. CITY OF NORTH RICHLAND HILLS, TEXAS: By: Mark Hindman, City Manager The City of North Richland Hills Date: ATTEST: By: Alicia Richardson, City Secretary The City of North Richland Hills Date: APPROVED AS TO FORM AND LEGALTIY: By: Maleshia Farmer, City Attorney The City of North Richland Hills Date: TEXAS ANTI-GANG ANALYST: Print Name Date: MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: Authorize the City Manager to execute an agreement with Southlake Leasing & Management, Inc., dba Regent Services for janitorial service in the amount not to exceed $73,326.00. PRESENTER: Chris Amarante, Facilities and Construction Director SUMMARY: This item is to authorize payment to Southlake Leasing & Management, Inc./dba Regent Services for janitorial service for an amount not to exceed $73,326.00. GENERAL DESCRIPTION: Prior to the opening of the new City Hall, staff began evaluating options for the cleaning of new and existing facilities. One of these options was to perform the task using a combination of full and part-time staff supplemented by a contracted janitorial service. Currently, the plan is for City staff to clean the new City Hall and other sensitive areas while a janitorial service would be contracted to clean locations requiring less security. Before moving into the new City Hall the city had seven (7)full-time and one (1) part-time employees that provided the cleaning services. Due to turnover, two (2) of the full time positions are currently vacant. If the contract is approved the city will have 5 full time and 1 part-time employees and the contract workers dedicated to cleaning these facilities. This hybrid approach of using contract services and City employees can be performed within the allocated budget amount for custodial services. This agenda item is to approve the agreement with Southlake Leasing & Management, Inc./dba Regent Services for janitorial services. The City plans to utilize an Interlocal Agreement with The City of Richland Hills to contract with Regent Services for janitorial service at several city owned facilities. This service, coupled with the available in-house resources, will provide the best value to the City, keep the facilities clean, prolong interior finishes, and maintain a positive image. Regent Services has reviewed the outlying facilities and will provide all labor, supervision, management, equipment, small tools, and insurance required to perform the services outlined in the proposal. The City will supply expendable restroom supplies such as hand towels, toilet tissue, sanitary products, hand soap, and plastic bags, which is a standard procedure. The City will be charged a flat rate for each facility identified on a monthly basis plus expenses for any additional services requested by the City. Additional services include items not covered in the flat rated quote, such as, additional carpet cleaning, window washing and/or any other items MRH not identified in the agreement. The cost breakdown between the flat-rate janitorial service and additional services is shown below: Flat Rate Services: $58,326.00 Additional Services: $15,000.00 (if necessary) Total Agreement: $73,326.00 RECOMMENDATION: Authorize the City Manager to execute an agreement with Southlake Leasing & Management, Inc./dba Regent Services for janitorial service in the amount not to exceed $73,326.00. N i xmiOM µ�.d I"mmNa 1„..y. nP,.�°�”hem. �„w„�W f, PuH r 2vt r' (?n uUui'10(fanin �trw ” d inqI.X&, " Eua the )WO(lii Iota 1nlne, ” A Proposal For City of North Richland Hills Various City Buildings Presented Sy: Lori Herbert Regent Services 101 St. Louis Avenue Fort Worth, Texas 76104 817-984-1761 EXHIBIT B SUMMARY OF CHARGES FOR: City of North Richland Hills 9/30/2016 A. JANITORIAL SERVICE Calculations are based on the Contractor providing all labor, supervision, management, equipment, small tools and insurance required to perform the services and schedules outlined herein. Expendable rest room supplies such as hand towels, toilet tissue, sanitary products, hand soap and plastic trash bags will be provided by the Customer. The following monthly charges are based on current square footage cleaned five (5) times per week. Various City Buildings Janitorial -Training Facility Flat Rate = $ 564.30 per month 7202 Dick Fisher = $ 433.00 per month Janitorial-Animal Shelter Flat Rate 7301 Iron Horse Blvd. Janitorial-Public Library Flat Rate = $2,468.18 per month 9015 Grand Avenue Janitorial-Facilities Flat Rate = $ 407.40 per month 6110 Dick Fisher = $ 695.10permonth Janitorial-Public Works Flat Rate 7200A Dick Fisher Janitorial- Parks Flat Rate = $ 292.50 per month Maintenance Building- 7202B Dick Fisher Dr South * Note: Pricing does not include sales tax @ 8.25% where applicable. B. SQUARE FOOTAGE ADJUSTMENT RATE: Additions or deletions to the cleanable square footage will be adjusted at the above rates. The building manager will notify the Contractor of all additions or deletions each month. C. CARPET CLEANING: Carpet cleaning will be charged as an extra service except where scheduled in the specifications. Charges by types of cleaning are as follows: 1. Encepsulation Method $.09 per sq. ft. 2. Hot Water Extraction $.12 per sq. ft. 3. Full Restoration $.20 per sq. ft. 2 SUMMARY OF CHARGES Rage 2 D. ADDITIONAL SERVICES OFFERED BUT NOT INCLUDED: For before and after pictures and information go to our website at www,regentsvc.com Exterior Window Washing Acid Washing & Detail Cleaning Stainless Steel & Window Treatment Advanced Disinfecting (Kills most Viral, Bacterial & Microbial Strains) Power Washing Parking Lot Striping E. HOLIDAYS: The Contractor normally observes the following holidays: New Year's Day Memorial Day Fourth of July Labor Day Thanksgiving Day Christmas Day F. EMERGENCY AND SPECIAL LABOR REQUEST RATE: Regular hours $17.50 per hour After hours and weekends $24.50 per hour G. INVOICING AND PAYMENT: Invoices are issued on the first day of the current working month and are due by the 15th of the month following the current working month. Square footage adjustments and changes occurring after the billing date are "adjusted" on the following month's invoice. EXHIBIT C PROVISIONS OF AGREEMENT THE CONTRACTOR SHALL: 1. Provide all supervision, labor, equipment, cleaning materials, and administration to ensure performance of services specified in the janitorial specifications. 2. Strive for maximum efficiency and productivity in order to provide quality service at the lowest possible labor cost. 3. Provide cleaning staff who have been determined to be honest, dependable, and neat in their personal appearance and in their work habits, and provide this cleaning staff with appropriate uniforms, if required. 4. Be responsible for proper storage of cleaning equipment and supplies. 5. Instruct cleaning staff to abide by Customer's rules and regulations pertaining to safety and security while on premises. 6. Exercise that degree of care in the performance of duties necessary to prevent damage to any part of the building or the furnishings therein. 7. Provide public liability and property damage insurance in the amounts deemed sufficient by the Customer, and furnish certificates evidencing such insurance. CONTRACTOR AGREES TO INDEMNIFY, DEFEND AND HOLD HARMLESS, CUSTOMER (AND ITS OFFICERS, DIRECTORS, EMPLOYEES AND AGENTS) FROM AND AGAINST ANY AND ALL LOSSES, COSTS, OBLIGATIONS, LIABILITIES, DAMAGES, ACTIONS, SUITS, CAUSES OF ACTION, CLAIMS, DEMANDS, LIENS, ENCUMBRANCES, SECURITY INTERESTS, SETTLEMENTS, JUDGMENTS, AND OTHER EXPENSES (INCLUDING BUT NOT LIMITED TO COST OF DEFENSE, SETTLEMENT, AND REASONABLE ATTORNEY'S FEES,) OF WHATEVER TYPE OR NATURE, INCLUDING, BUT NOT LIMITED TO, DAMAGE OR DESTRUCTION TO PROPERTY TO ANY PERSON OR PERSONS, WHICH ARE ASSERTED AGAINST, INCURRED, IMPOSED UPON OR SUFFERED BY THE CUSTOMER BY REASON OF, OR ARISING FROM: (1) THE BREACH OF THIS AGREEMENT BY CONTRACTO SSR (ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS); OR (11) THE ACTS OR OMIIONS OF CONTRACTOR (ITS OFFICERS, DIRECTORS, EMPLOYEES, OR AGENTS). 8. Cause any or all of the cleaning staff working in this facility to submit to a polygraph examination upon written request from the Customer for such examination. Such polygraph examinations shall be conducted by a qualified polygraph examiner. The results of each polygraph shall be provided to the Customer. 9. The cost of the polygraph examination shall be administered as follows: a. Positive Results ( indicates guilt ) -The Contractor shall pay all costs, plus make reasonable restitution to the Customer/Tenant. 4 b. Negative Results ( indicates no guilt ) The Customer and/or Tenant shall pay all costs. c. Inconclusive Results - The Customer may elect to have additional examinations adminsitered, in which case #1 and #2 would apply; or, the Customer and the Contractor would negotiate an agreeable settlement or chare cost equally 10. Exercise and control security of keys provided by the Customer. Keys shall be secured in accordance with the Customer's security regulations and shall not be removed from the building. THE CUSTOMER SHALL: 1. Provide adequate assembly area for cleaning staff and provide storage facilities for the cleaning equipment and supplies required to perform the services. 2. Provide trash receptacles. 3. Provide trash disposal facilities. 4. Provide necessary keys for the cleaning staff. 5 AGREEMENT STATE OF Texas COUNTY OF Tarrant This Agreement is entered into between Southlake Leasing & Mgmt., Inc./dba Regent Services, 101 St. Louis Avenue, Fort Worth, Texas 76104 and City of North Richland Hills at Various City Buildings, North Richland Hills, Tx. . For, and in consideration of, the mutual promises and covenants contained herein and for other good and valuable considerations, it is agreed as follows: I. That beginning -_ 1 20___ , Regent Services agrees to: a. Provide services as defined in the Janitorial Specifications schedules (Exhibit A). b. Perform all work on schedule, except when prevented by strike, Act of God, accident or other circumstances out of our control. c. Furnish labor, supervision, materials and equipment necessary to satisfactorily fulfill this Agreement and the Provisions of Agreement (Exhitib C) except as listed in the supplementary schedules noted above. cl. Bill customer according to the Summary of Charges (Exhibit B) e. Implement and adhere to the Field Safety & Training Program (Exhibit D) f. Implement and adhere to the Quality Control Program (Exhibit E) 11. City of North Richland Hills agree/s to: a. Pay for services rendered five (5) times per week at: Various City Buildings Janitorial -Training Facility Flat Rate = $ 564.30 per month 7202 Dick Fisher Janitorial-Animal Shelter Flat Rate = $ 433.00 per month 7301 Iron Horse Blvd. Janitorial-Public Library Flat Rate = $2,468.18 per month 9015 Grand Avenue Janitorial-Facilities Flat Rate = $ 407.40 per month 6110 Dick Fisher Janitorial-Public Works Flat Rate = $ 695.10 per month 7200A Dick Fisher Janitorial- Park Maintenance Flat Rate = $ 292.50 per month Building- 7202E Dick Fisher Dr. South ......... ..... .... AGREEMENT Page 2 * Note: Pricing does not include 8.25% sales tax where applicable. Additions and/or deletions to cleanable square footage will be adjusted pro-rata. b. Be responsible for notifying Regent Services of any changes in occupancy of the premises and/or additions or deletions in cleanable square footage. In the event of an error in calculation of square footage is made, the Contractor will correspondingly make billing adjustments on the next scheduled billing date. c. Not to hire, or enter into a janitorial service agreement with any Regent Services employees, in the performance of the services covered in this Agreement, for a minimum of one (1) year after the employees' termination from Regent Services employment, or for a minimum of one (1) year after the cancellation and/or expiration of this Agreement, without the expressed written consent of Regent Services III. It is agreed that this greement shall have a term of one year commencing October if 2016 and ending &,atp =r _,2017. The agreement may be terminated by either party by giving a Thirty (M) Day Notice to the other; such notice of termination must be made in writing and sent "Certified Mail, Return Receipt Requested" ; This Agreement contains all understandings and confirms all promises and stipulations. In witne s w ereof, the parties hereto have set their hands this day of 20j_(, Southla Lea ing & M ement, Inc. dba R ent ces City of North Richland Hills By: Br a Walsh, President 7 EXHIBIT A Janitorial Specifications For: City of North Richland Hills A. General Cleaning 1. Hard Surface Floors - swept/dust mopped and wet mopped nightly. 2. Carpeted Floors - vacuumed nightly. 3. Trash Receptacles: a. Receptacles emptied, liners replaces as needed; trash removed to collection point. b. Empty boxes and other articles of trash not in a designated trash container will be removed only if such items are marked TRASH. C. Items sitting on top or inside of a trash container will be discarded as trash. 4. Exterior Ash Trays - emptied and wiped clean nightly. 5. Desks, Workstations and Furniture Tops - dusted weekly without moving paper or files. 6. Interior Glass Doors and Panels - spot cleaned nightly. 7. Drinking Fountains - cleaned and disinfected nightly. 8. Spilled Liquids - wiped up or spot mopped nightly. 9. Entrance Doors, Glass and Mats - glass spot cleaned nightly. Mats vacuumed nightly. 10. Planters - policed to remove trash and debris as needed. 11. Break Areas - clean table tops, chair seats, counter tops, sinks and microwaves nightly. Cabinet fronts cleaned as needed for spills. Appliance tops are to be kept free of dust. Dish washing is not included but can be added for an additional charge. 12. Janitorial Closets and Storage Areas - a. Storage shelves cleaned and products stored in a neat and orderly fashion. b. Mops cleaned and stored. c. Sinks cleaned and drains free of mop strings and other debris. d. Floors swept and mopped. e. Equipment and tools clean and stored in a neat and orderly manner. f. Lights turned off and doors closed and locked. 8 JANITORIAL SPECIFICATIONS PAGE 2 B. REST ROOM SANITATION: (Five nights each week) 1. Floors - dust mopped then mopped with disinfectant. 2. Toilets, Urinals and wash Basins - cleaned and disinfected. 3. Walls and Partitions - spot cleaned. 4. Mirrors and Bright Metal - cleaned and polished. 5. Sanitary Napkin Receptacles - emptied, cleaned and disinfected. 6. Rest Room Supplies ( towels, tissues, hand soap, etc. ) replenished in dispenser. C. FLOOR MAINTENANCE: Buffing, scrubbing, stripping and/or refinishing of composition or ceramic tile, terrazzo, brick pavers and other hard surface floors will be done for proper maintenance and best appearance in accordance with the following frequencies: 1. Lobby Floor - detail cleaned and scrubbed quarterly if applicable. 2. Break Area Floor - detail cleaned and buffed quarterly. 3. Copy/Mail Room - detail cleaned and buffed quarterly. 4. Office Area Tile Floors - detail cleaned and buffed quarterly. 5. Rest Room Floors - scrubbed, detail cleaned and rinsed quarterly. D. CARPET CLEANING: 1. Spot clean common area hallway carpet as needed. 2. Carpet cleaning using a variety of methods can be done for an additional cost outlined in the summary of charges. E. SPECIAL CLEANING: I Low Ledges, Window Sills, Book Cases, File Cabinets, Pictures and Partition Tops - dusted weekly. JANITORIAL SPECIFICATIONS PAGE 3 E. SPECIAL CLEANING: ( Cont. ) 2. Doors, Woodwork, and Wall Areas Around Switch Plates - spot washed for hand prints weekly. 3. Door Handles, Push Bars, Push Plates and Kick Plates - cleaned weekly. 4. Desk, Work Station and Furniture Tops - cleaned weekly when clear of papers and files. 5. Fire Stairs - handrails dusted, landings and stairs swept; exposed pipes and valves dusted weekly. 6. Rest Room Partitions and Stall Doors - dusted weekly. 7. Tenant Suite Signs - dusted and spot cleaned to remove smudges and hand prints weekly. 8. Lobby Glass Doors - washed inside/out weekly. 9. Carpet Under Desks, Edges, Corners, Etc. - detail vacuumed twice monthly. 10. High Ledges, Tops of Doors, and Window Frames - dusted monthly. 11. Coffee Bars and Break Room Tables and Chairs - legs and bases cleaned monthly. 12. Ceiling Corners - cleaned to remove cobwebs monthly. 11 Fire Extinguisher Cabinets - dusted inside and out; glass cleaned monthly, if unlocked. 14. Baseboards - dusted monthly. 15. Ceiling Vents and Grills - dusted or vacuumed quarterly. 16, Window Blinds - dusted quarterly. 17. Exit Signs - dusted or damp wiped quarterly. F. WINDOW WASHING AND GLASS CLEANING: 1. Entrance Doors - washed inside and out weekly. 2. Interior Glass Doors and Side Panels - washed quarterly. 3. All Other Glass/Window Cleaning - to be negotiated separately. NOTE The above is intended as a basic guideline for cleaning this facility.Within this schedule,we provide enough flexibility to handle a reasonable amount of unforeseen work 10 EXHIBIT D Field Safety & Training Program Regent Services maintains an active safety & training program which includes the following: I. Initial training of new employees in the areas of: A. Body Mechanics B. Fire C. Proper Storage of Equipment It. Periodic training of current safety issues through the use of Betco Professional Cleaners Training Program. A. Causes of Injury B. Preventing Injuries C. Lifting Injuries D. Electrical Hazards E. Slip and Fall Hazards F. Chemical Hazards G. Avoiding Falls H. Avoiding Cuts Ill. OSHA RIGHT TO KNOW TRAINING A. What is OSHA? B. What is OSHA Right to Know? C. What is Hazardous? D. What OSHA Calls Hazardous E. Your Written "HazCom" Program F. "HazCom" Sam"le G." What is a MSD"? H. "MSIDS Review L Labels IV OSHA BLOODBORNE PATHOGEN TRAINING A. What are Bloodborne Pathogens? B. Exposure to Bloodborne Pathogens C. Protecting Yourself D. HIV Symptoms E. HBV Symptoms F. About the OSHA Standard G. Who is Covered? H. Protecting Yourself Exposure Control Plan I. In Case of Exposure EXHIBIT E Quality Control Program Our Quality Control Program includes the following: 1. Initial training of personnel on the methods of performing each cleaning task in a manner that ensures the highest level of quality. 2. Nightly supervision by a Project Supervisorwho directs the cleaning crew and checks on the quality of cleaning. 3. Regular visits nightly by a Field Manager to ensure the overall cleanliness of all areas of the building. 4. Regular visits to the building by an Area Manager to ensure cleanliness and to discuss any matters with management regarding the quality of work being performed. 5. A Communication Logbook will be provided to your company's management. The logbook may be used to notify us of your special requirements, needed improvements, or problems to be addressed. The log includes an area for our comments regarding action taken or follow-up required. Regular use of the Communication log not only provides written documentation of your needs, it also results in greater control of the cleanliness of your building. 6. The Cleaning Crew is instructed to lock and secure all doors that have been designated to be locked and turn off all lights other than the lights designated to be left on. The Project Supervisor checks all exterior doors to ensure that all doors have been properly locked before leaving the property. 7. All trash will be removed from the building and placed in a dumpster. This means that no trash will be left in the common areas of the building. 8. All cleaning materials and equipment will be properly stored. This means that no cleaning supplies or equipment will be left in common areas for tenant or management to find the next day. 12 ............ -_-- ... Staffing Summary City of North Richland Hills Various City Buildings The following is a summary of our staffing for night cleaning of <Total Square Ft.> square feet for your company. Our production rate is 4,000 square foot per hour which results in a total of labor hours per night. Position Nightly Hours Weekly Hours Monthly Hours Project Manager Working Supervisor General Cleaners Trash Remover Utility Person Floor/Detail Person Total 13 Regent Services Client References Caremark Red Oak Realty 2105 Eagle Parkway 500 W. 7th Street Ft. Worth, TX 76177 Ft. Worth, TX Sandy Claypool Renea Massy 972-619-8106 817-336-9900 Jennings Management Verador Properties Texas Oncology University Center Fort Worth, Texas Fort Worth, Texas David Aldrich Laura Hagen 817-332-1921 817-877-3555 Marc Group Nationstar Mortgage 7850 North Belt Line Rd 4000 Horizon Way Irving, TX 75063 Irving, Texas Bruce Jernigan Michelle Pepke 972-506-4195 michelle.pepkegnationstarmail.com Covenant Christian Academy Weatherford Regional Med.Ctr. 901 Cheek Sparger 713 E. Anderson Street Colleyville, TX 76034 Weatherford, Tx. 76086 Rusty Beam David Lloyd 817-998-7977 912-571-0598 CAE Simuflite FICA Medical Center Arlington 2929 W. Airfield Dr. 3301 Matlock DFW Airport, TX 75261 Arlington, Tx 76015 Tom Boyd 817-240-2076 972-456-8277 Stewart & Stevenson The City of Grapevine 1631 Chalk Hill Rd 501 Shady Oaks Dallas, TX 75212 Grapevine, Texas 76051 Steve Hausler Chad Hester 214-623-1566 817-925-2875 Bold References are Medical Facilities 14 Regent Services 101 St. Louis Avenue Fort Worth, Texas 76104 Company History n Philosophy Regent Services began operations 24 years ago, in September of 1980, and has provided the highest quality of services available throughout the Dallas/Fort Worth metroplex. Today Regent Services is a major competitor in the janitorial services industry and employs a staff of trained, responsible professionals. Regent Services currently provides services to a broad spectrum of single-tenant and multi-tenant facilities and has experience in both commercial and industrial applications. Bryan D. Walsh, President has over 34years of experience in the commercial janitorial industry. Bryan's personal commitment to excellence is evidenced by his strong long term business relationships and high customer retention. Chaney Russell, Director of Operations, has 15 years experience in commercial janitorial operations. Chaney is dedicated to providing quality cleaning, responsiveness to customer requests, and achieving customer satisfaction. Regent Services is built upon providing quality to our customers. Our growth can be attributed to: • Ensuring expected results - " A Clean building. " • Utilization of the most modern technology. • Highly trained supervisory personnel. • Immediate and effective response to customer needs. Regent Services places great emphasis on being unique among maintenance contractors by continually striving to provide a consistently higher level of performance and an immediate response to our customer's changing specifications. We work to achieve a sensible balance between honesty, competence, quality and economy, with client satisfaction as our first and foremost concern. Telephone 817-984-1761 Facsimile 817-984-1297 15 CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number; of business. 2016-116731 Southlake Leasing&Mgmt., Inc/dba Regent Services For Worth,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for w ich the form is 09/27/2016 being filed. City of North Richland Hills Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other properly to be provided under the contract. N/A Janitorial Services Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑X r „ 6 AFFIDAVIT 1 swear,/aft�' �under ppaa1C f perjury,t I move disclosure is true and correct. f' ""o SUE ANN DICKSON Notary Public,State of TexaO ✓"�,/' ,-,-.„...�w^"'"� ` My Commission Explfes •'": 6< November 12, 2017 S'igrr°ature of authorized agent of contracting business entity C AFFIX NOTARY STAMP/SEAL ABOVE L Sworn to and subscribed before me,by the said ` Ct U) CAS h this the day of r 20_1_, _,to certify which,witness my hand and seal of �-` n 1 a w . ; era>= c5l4r_ ''Ann Di ksm Ni4twi, Signature of officer administering oath Printed name of officer administering oath Title of of i r administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 AN INTERLOCAL AGREEMENT FOR COOPERATIVE PURCHASING OF GOODS, PRODUCTS AND/OR SERVICES This agreement is entered into by and between the cities of signatory to this agreement, all being municipal corporations chartered tinder the Constitution of the State of Texas, hereinafter referred to as "member cities" each acting through their duly authorized representatives. WHEREAS, the member cities desire to secure for each city the benefits of cooperative purchasing of goods, products and/or services; and WHEREAS, this agreement is made under the authority granted by and pursuaritto Texas Interlocal Corporation Act, Article 791 of the Texas Government Code providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premise and mutual promises contained herein, NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1, Prior to any collective purchases under this agreement, the cities will designate which city shall be responsible for the bidding process for a particular purchase. 2 Member cities agree that all specifications for said items shall be determined in cooperation with members, with final approval with the city responsible for final bid process. 3. Each member shall be responsible for placing orders directly with and payment to the vendor tinder each contract entered into pursuant to the cooperative purchasing program, and shall be responsible for the vendors compliance with all conditions of delivery and quality of the purchased items No member shall be obligated to purchase any item merely by virtue of that member approving specifications for said item, or by requesting to be included in an "open" contract for Such items. 4. Members shall designate an official representative to act for member in all matters relating to this cooperative purchasing program, including the designation of specific, contracts in which the member desires to participate. 5. This agreement shall take effect upon execution by signatories. 6 This agreement shall be in effect from date of execution until terminated by any party to this agreement by written notice to the other parties stating the date of such termination. a minimum of 30 day written notice must be given to terminate agreement. 7. Exhibit "A" will constitute a list of Member Cities. IN WITNESS WHEREOF, the parties hereto have caused this agreementto be executed by their authorized officers the day and year each member signs agreement. Interlocal Agreement for Cooperative Purchasing of goods, products and/or services. Page 2 of 3 Signed this -2 1W day of 2006 City of Burleson By: �. C� anager, urtis E. Hawk _ Attest: By: _ City t&rkary Interlocal Agreement for cooperative Purchasing of goods, products and/or services. Page 3 of 3 EXHIBIT A MEMBER CITIES Bedford Grapevine Keller Crowley Haltom City Euless Aubrey Southlake North Richland Hills Texarkana Colleyville Roanoke Richland Hills ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: SUP 2016-03, Ordinance No. 3433, Public Hearing and consideration of a request from Billy McDaniel for a Special Use Permit for a Secondhand Dealer business located at 7520 NE Loop 820. PRESENTER: Clayton Comstock, Planning Manager SUMMARY: Billy McDaniel is requesting a Special Use Permit (SUP) for a Secondhand Dealer business to accommodate a proposed antique market in the North Hills Village Shopping Center. The applicant proposes to lease and renovate a former retail space for the business in a portion of the building near the intersection of NE Loop 820 and City Point Drive. The overall shopping center encompasses 15.2 acres at the southwest corner of Boulevard 26 and NE Loop 820. GENERAL DESCRIPTION: The applicant proposes to open "King B Antique Market," a 50,000-square foot antique mall in the space formerly occupied by the Rooms To Go outlet store. The space would include vendor booths, inventory storage, and a centralized cashier area. The applicant cites Montgomery Street Antique Mall as an example and competitor to their business. Information provided by the application states that tenants would sell antiques and vintage items, with the vendor booths divided by moveable non-permanent items such as furniture. The tenant and property owner do not propose any modifications to the building fagade. Attached is information about the business, including a floor plan, proposed signage, and a landscape concept plan. The secondhand dealer use is a use type that includes "any person or entity that engages in buying, selling, trading, or handling any kinds of used or secondhand goods, wares, or merchandise." This general use would include antique malls or stores, resale stores, or other stores that sell primarily used merchandise. This use requires approval of an SUP in the underlying C-2 Commercial zoning district on the property. The zoning ordinance was amended to include the definition and land use in March 2012. The property owner has indicated that landscaping improvement will be made to the site, and has included a concept landscape plan with the application. The concept plan indicates the installation of landscaped islands in the parking lot and improvements to ?g1kH NOKTH KICHL,AND HILLS the landscape setback along the NE Loop 820 frontage road. If approved, staff would also recommend that the landscape setback along City Point Drive also conform to current standards. A formal landscape plan would be submitted for review following final action on the SUP application. If approved, the Development Review Committee (DRC) would also recommend modifications to all nonconforming outdoor lighting fixtures on site. This would primarily impact wall pack fixtures on the rear of the building, which faces City Point Drive. As a condition of approval, the DRC would recommend the wall packs be replaced with conforming fixtures that use a full cutoff or fully shielded design. Some of these fixtures are also located within 100 feet of single-family residential property and should be mounted no taller than 20 feet above ground level. CASE CONSIDERATIONS: As noted below, the Planning & Zoning Commission recommended approval of the case by a 6-1 vote, with Chairman Shiflet voting in opposition and expressing his concern that this proposal is not consistent with the City's efforts to improve the entrance into North Richland Hills along the freeway frontage. Commissioner Benton commented that the proposed landscaping improvements help justify the use while Commissioner Schopper was pleased that someone would fill the vacant space. Both staff and the Commission express concern that the proposed secondhand dealer use in a 50,000 square foot space would not be in keeping with City Council's goal for quality development and revitalization. If approved, the use would remain with the land and could change tenants in the future. While "King B Antique Market" is the current applicant and leasee, there is no guarantee that another operator—without the same quality expectations as "King B"—could not take over the use permit. Staff has tried to address these concerns by some possible "SUP Conditions" outlined in the next section, which include some basic operational standards and a Special Use Permit sunset provision. The property owner has agreed to outdoor lighting and landscaping improvements that would have a visual impact on the property and bring it almost to full compliance with current landscape code. Irrigated parking lot landscape islands and freeway landscape setback trees would be provided. The leuders limestone corridor "bollards" would also be installed along the freeway frontage. Since the Planning & Zoning Commission discussion about the appearance of the rear of the property, staff would also recommend landscape compliance along City Point Drive frontage as well if approved. SUP CONDITIONS. The zoning ordinance provides that special use permits may establish reasonable conditions of approval on the operation and location of the use to reduce its effect on adjacent or surrounding properties. Some of the operational characteristics described by the applicant are included in these conditions. The following are the proposed conditions of approval for this SUP application. ?g1kH NORTH KICHL,AND HILLS 1. Permitted use. A special use permit is authorized for a Secondhand Dealer. The floor area of the use shall not exceed 50,000 square feet nor one tenant or Certificate of Occupancy. 2. Building and operational standards. The following criteria shall apply to the building space and use. a. The floor plan of the space must comply with the plan as shown in Exhibit "B°, attached hereto, and incorporated for all purposes. b. The premises shall be used solely for the purpose of selling goods used for furnishing the home, including, but not limited to items normally associated with antiques stores and design studios. c. Booth spaces must be delineated by moveable, non-permanent structures such as doors with bracketed stands or large furniture items. Structures that permanently attach to existing walls, floors, or ceilings are prohibited. d. The business operation must use a centralized cashier or payment area to collect payment for goods and services directly from customers. e. The storage of crates, boxes, merchandise, or other items on the exterior of the building shall be prohibited. f. The provisions of Section 118-717 of the City Code, Incidental Outdoor Display, shall not apply to the Secondhand Dealer use. Incidental Outdoor Display shall be prohibited for such use. 3. Landscaping improvements. The property owner shall submit a landscape plan and irrigation plan, prepared by a Registered Landscape Architect, which conforms to the concept plan as shown in Exhibit "C", attached hereto and incorporated for all purposes. The landscape plan shall demonstrate compliance with Chapter 114 Vegetation, Article III, Landscaping and Buffering Regulations, of the Code of Ordinances as related to parking lot landscaping, landscape setbacks along IH Loop 820 frontage, and landscape setback materials along City Point Drive frontage. All landscaping and irrigation improvements shall be installed by March 31, 2017. 4. Building lighting. All outdoor lighting on the entire property listed as Lot 5A, Block 1, North Hills Village, shall be reviewed by staff for conformance to Section 118-728 of the City Code and replaced with conforming light fixtures as necessary prior to the issuance of a Certificate of Occupancy ?g1kH NORTH KICHL,AND HILLS for a Secondhand Dealer. The use of neon or LED strip lighting is prohibited on all parts of the building. 5. Refuse container screening. Any refuse container shall be screened in accordance to the standards described in Section 118-874 of the Zoning Ordinance. 6. Expiration. The Special Use Permit shall expire three (3) years from the effective date of this ordinance. If the secondhand dealer business is still in operation at the time of expiration, the business shall be considered a legal non-conforming use and may continue operation subject to the standards described in Section 118-153 of the Zoning Ordinance. COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Retail." This designation is intended to permit a variety of retail trade, personal and business services establishments, and offices. CURRENT ZONING: The property is currently zoned C-2 Commercial. This district is intended to provide for development of retail service and general business uses principally serving community and regional needs. Uses include a wide variety of business activities and may involve limited outside storage, service, or display. The C-2 district should not be located adjacent to low and medium density residential development, and it can be used as a buffer between retail and industrial uses. The C-2 district is also appropriate along business corridors as indicated on the comprehensive plan. PROPOSED ZONING: The applicant is requesting a Special Use Permit to allow the secondhand dealer use on the property. SURROUNDING ZONING I LAND USE: North: C-2 Commercial Retail West: C-2 Commercial Retail South: C-2 Commercial Retail East: C-2 Commercial Retail PLAT STATUS: The property is currently platted as Lot 5A, Block 1, North Hills Village. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the September 15, 2016, meeting and voted 6-1 (Shiflet) to recommend approval, subject to adding a 3-year sunset clause (added) and dumpster screening if one were to be installed (added). RECOMMENDATION: NRH Consider Ordinance No. 3433, the applicant's Special Use Permit request for a Secondhand Dealer. .a m N N F� °°a Ja�ati r in r �o I Ali�, ., � .% � �� u ui�ii� i /; l r�jb%f �i �%/%r' i L o ,,�'' 0 / 'd/� ` r � '� �� ����%Y '� (///1/ /�/i ,��`;% /iii I Q�����,+F� / �� L �r r I I ! 1 ���. �� / �� ' � � D ° ��� � it i�lf � v �� l ��� r, ' � ! � �! 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'�� � 1, �7^�,,: �° �l✓/�/' I�N� o � � r, ` `� � / /„�/�r ,���ty�P�o nt�D , �/ / ,� „��� W,c � � ;, t � l �mwgq^ maawfi /'T7/�Y %„ r � p��r, /f�/ �i� i, � �wu� J l% i/, �` � , "1 �/„ � �__, ..,..�.,� �w�ro�� ,,, d i ! I ! Y / � �, �, /,., Y / y ,��/r ; I �?, �, �, �i i .� /� ,,, `l !ti ) �o� i � � 1, r J r uri' � �� `CHL,q o NOTICE OF PUBLIC HEARINGS CITY OF NORTH RICHLAND HILLS 9��j ::' PLANNING AND ZONING COMMISSION rEx AND CITY COUNCIL Case Number: SUP 2016-03 Applicant: Billy McDaniel Location: 7520 NE Loop 820 You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map. Purpose of Public Hearing: A Public Hearing is being held to consider a request from Billy McDaniel for a Secondhand Dealer business located at 7520 NE Loop 820. Public Hearing Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION 7:00 PM THURSDAY, SEPTEMBER 15, 2016 CITY COUNCIL 7:00 PM MONDAY, OCTOBER 10, 2016 Both Meeting Locations: CITY HALL 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department- City of North Richland Hills 4301 City Point Drive North Richland Hills, Texas 76180 Phone (817) 427-6300 Fax (817) 427-6303 BIRDVILLE INDEPENDENT SCHOOL LUGO JAIME DISTRICT NORTHGATE CHURCH INC LUGO SILVIA ATTN: MIKE SEALE 4247 TO THE MALL RD 4344 KEN MICHAEL CT 6125 EAST BELKNAP NRH TX 76180-8305 FORT WORTH TX 76180-8260 HALTOM CITY, TX 76117 ROHDE JASON R MORAN JOHN BVP INVESTMENTS INC 4348 KEN MICHAEL CT MORAN CECILIA 5309 ROBERTS RD NRH TX 76180-8260 4352 KEN MICHAEL CT COLLEYVILLE TX 76034-4811 FORT WORTH TX 76180-8260 FARAM PATRICK DEE G6 HOSPITALITY PROPERTY LLC ZS ASSOCIATES LLC 4400 KEN MICHAEL CT Attention:ATTN TAX DEPT 4838 JENKINS AVE NRH TX 76180-8200 PO BOX 117508 NORTH CHARLESTON SC 29405-4816 CARROLLTON TX 75011-7508 CANDLERIDGE LIMITED PARTNERSHIP SAFE CAPITAL INVESTMENTS LLC WAFFLE HOUSE INC 3113 S UNIVERSITY DR 6508 BRANTFORD CT PO BOX 6450 FORT WORTH TX 76109 PLANO TX 75093 NORCROSS GA 30091 NICHOLS HOWARD W ODEH PROPERTIES INC REBA VIOLA NICHOLS FAMILY TRUST PO BOX 170609 FARRIS JOHN H ARLINGTON TX 76003-0609 1561 COUNTY ROAD 3690 PARADISE TX 76073-5121 ^ a� i�Qf 1MIia V , mr � •Y r rr rx� lllllll u� d� i Li uw. 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I1 ' ����� III III �II I iipii I •��� 4 III ill r r; 0 jryy �i �R KP iri r I ra - cur .�ryy r � I IIUVUIDO�,n >>'�� ji 1 v All / r to �✓ °� �` � l�j 'll" �' ni / r; 65if-IX9([LB) L XMZ�Z-s OBS9L XLSIISH ONV1H]Sa H1NON WWZ S I'N019N11NV ON dOOI 3N OZSL OOZ 31105"OA IB SNtlO N33d9 3N 0052 ONI'SJJ]1SHJab SHO 39VI IIA STIH H12 10N .�.... ..._..._... ........_ ......_.. 77 AbMH01H qlb R z Y z e 5 goo g u 4 g b C, x Z Q '� I 0 r n w a�'o3$0 °.0 oow �. SIA $ 'MIIM+Y min ,.wrti � ¢J " 'NUr YM �• WN �,� { 4 g r- 14 r w � J 3 / ORDINANCE NO. 3433 SUP 2016-03 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS BY APPROVING A SPECIAL USE PERMIT TO AUTHORIZE A SECONDHAND DEALER BUSINESS TO BE LOCATED AT 7520 N.E. LOOP 820; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills requires the issuance of a Special Use Permit for a secondhand dealer use in all zoning districts WHEREAS, the tenant of the property located at 7520 N.E. Loop 820 has filed an application for a Special Use Permit to allow a secondhand dealer business; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on September 15, 2016, and the City Council of the City of North Richland Hills, Texas, held a public hearing on October 10 with respect to the Special Use Permit described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for the approval of a Special Use Permit on the property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Ordinance 3433 SUP 2016-03 Page 1 of 5 Hills and that the Special Use Permit should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Zoning Ordinance of the City of North Richland Hills is hereby amended by approving a special use permit to authorize a secondhand dealer business on Lot 5A, Block 1, North Hills Village Addition, North Richland Hills, Tarrant County, Texas, commonly referred to as 7520 N.E. Loop 820. Section 2: The City Council finds that the information submitted by the applicant pursuant to the requirements of the Zoning Ordinance is sufficient to approve the Special Use Permit in accordance with the requirements hereof, subject to the following conditions: 1. Permitted use. A special use permit is authorized for a Secondhand Dealer. The floor area of the use shall not exceed 50,000 square feet. 2. Building and operational standards. The following criteria shall apply to the building space and use. a. The floor plan of the space must comply with the plan as shown in Exhibit "B", attached hereto, and incorporated for all purposes. b. The premises shall be used solely for the purpose of selling goods used for furnishing the home, including, but not limited to items normally associated with antiques stores and design studios. c. Booth spaces must be delineated by moveable, non- permanent structures such as doors with bracketed stands or large furniture items. Structures that permanently attach to existing walls, floors, or ceilings are prohibited. d. The business operation must use a centralized cashier or payment area to collect payment for goods and services directly from customers. e. The storage of crates, boxes, merchandise, or other items on the exterior of the building shall be prohibited. f. The provisions of Section 118-717 of the City Code, Incidental Outdoor Display, shall not apply to the Ordinance 3433 SUP 2016-03 Page 2 of 5 Secondhand Dealer use. Incidental Outdoor Display shall be prohibited for such use. 3. Landscaping improvements. The property owner shall submit a landscape plan and irrigation plan, prepared by a Registered Landscape Architect, which conforms to the concept plan as shown in Exhibit "C, attached hereto and incorporated for all purposes. The landscape plan shall demonstrate compliance with Chapter 114 Vegetation, Article III, Landscaping and Buffering Regulations, of the Code of Ordinances as related to parking lot landscaping and landscape setbacks along IH Loop 820 and City Point Drive frontage. All landscaping and irrigation improvements shall be installed by March 31, 2017. 4. Building lighting. All outdoor lighting on the entire property listed as Lot 5A, Block 1 , North Hills Village, shall be reviewed by staff for conformance to Section 118-728 of the City Code and replaced with conforming light fixtures as necessary prior to the issuance of a Certificate of Occupancy for a Secondhand Dealer. The use of neon or LED strip lighting is prohibited on all parts of the building. 5. Refuse container screening. Any refuse container shall be screened in accordance to the standards described in Section 118-874 of the Zoning Ordinance. 6. Expiration. The Special Use Permit shall expire three (3) years from the effective date of this ordinance. If the secondhand dealer business is still in operation at the time of expiration, the business shall be considered a legal non-conforming use and may continue operation subject to the standards described in Section 118-153 of the Zoning Ordinance. Section 3: That the official map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved special use permit, as set forth above. Section 4: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which Ordinance 3433 SUP 2016-03 Page 3 of 5 event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 10th day of October, 2016. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Ordinance 3433 SUP 2016-03 Page 4 of 5 ATTEST: Alicia Richardson, City Secretary Approved as to form and legality: Maleshia Farmer, City Attorney Approved as to content: Clayton Comstock, Planning Manager Ordinance 3433 SUP 2016-03 Page 5 of 5 rro +1 ni Ir to �p M ro ?p ....... ... ...... ............ ..... ........... c UA LIJ LU LJ ILI ai ID A,-- M CL 0) E E E w 0 LIL 0 v) m 0 .5 < 65if-IX9([LB) L XMZ�Z-s OBS9L XLSIISH ONV1H]Sa H1NON WWZ S I'N019N11NV ON dOOI 3N OZSL OOZ 31105"OA IB SNtlO N33d9 3N 0052 ONI'SJJ]1SHJab SHO 39VI IIA STIH H12 10N .�.... ..._..._... ........_ ......_.. 77 AbMH01H qlb R z Y z e 5 goo g u 4 g b C, x Z Q '� I 0 r n w a�'o3$0 °.0 oow �. SIA $ 'MIIM+Y min ,.wrti � ¢J " 'NUr YM �• WN �,� { 4 g r- 14 r w � J 3 / EXCERPT FROM THE MINUTES OF THE SEPTEMBER 15, 2016 PLANING AND ZONING COMMISISON MEETING C.2 SUP 2016-03 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM BILLY MCDANIEL FOR A SPECIAL USE PERMIT FOR A SECONDHAND DEALER BUSINESS LOCATED AT 7520 NE LOOP 520. APPROVED Planning Manager Clayton Comstock introduced the Special Use Permit request. Applicant Billy McDaniel, 10301 White Settlement Rd, Fort Worth, came forward to present the request. Hunter McElhaney representing the property owner, Woodcrest Capital, came forward to discuss the landscape plan. Commissioner Mike Benton asked about requirements for dumpster screening on the site. Planning Manager Comstock responded that screening from the public right of way is required if they choose to add a dumpster. Chairman Shiflet asked if a business of this size would be required to have a dumpster. Mr. Comstock said that there is no requirement for a dumpster in the city code, but screening is required if they choose to have one. Chairman Shiflet commented that a provision for an enclosure could be added to the motion made by the Commission. Commissioner Don Bowen asked if any furniture will be built on the proposed site. Mr. McDaniel said that all furniture will be built at a shop located at his residence. Mr. Comstock summarized the staff report and stated that the approval recommendation from staff is tied to the proposed property improvements. These include applying the Freeway Corridor Overlay standards and the addition of irrigated parking lot landscaping. Ex-Officio Jerry Tyner asked about fencing requirements along City Point Drive. Mr. Comstock replied that if this were a new development, they would be required to screen the loading docks from the public right of way. Since the value of the proposed improvements are likely not 75% or more of the total appraised value of the property, staff does not believe that screening and landscaping along City Point Drive is required at this time. Chairman Shiflet asked about the timeline for the landscaping improvements along Boulevard 26 that were required from the previous Events Center Special Use Permit case. Mr. Comstock replied that those were required to be completed within 12 months of that previous approval. Commissioner Kathy Luppy stated that it would be nice to tie these proposed landscaping improvements in with what was done in the Boulevard 26 median recently as those plantings are drought tolerant. She also asked if a deli was to be included in this project. Mr. McDaniel said they were keeping that as a future option at this point. Mr. Comstock stated that staff is recommending a "sunset' or an expiration for this Special Use Permit which would expire after a certain amount of time and the use would become legally non-conforming. This allows the use to continue unless it is vacated for more than six months. Staff is recommending either a three or five year sunset in this case. Chairman Shiflet asked about other antique malls in the Dallas-Fort Worth Metroplex and what the competition is for this business. Mr. McDaniel responded that there is in Plano, one on 377, and on Montgomery Street in Fort Worth. Chairman Shiflet asked the property owner if they were confident in the decision to use the existing pole sign for the proposed lease space given its size compared with the total building area. Mr. McElhaney said this 50,000 square foot space is the largest space in the center. There was a discussion about the current uses in the shopping center. Chairman Shiflet asked about the current taxable value of the property listed on the Tarrant Appraisal District website and why it is much lower than was shown in previous years. Mr. McElhaney said that his company recently acquired the property and cannot speak to the difference. Commissioner Bill Schopper stated that the current amount listed by the appraisal district may reflect the price that the new property owner paid. Chairman Shiflet stated that this is a public hearing and called for anyone wishing to speak to come forward. Seeing no one, he closed the public hearing. Commissioner Mark Haynes moved to approve the request with all the staff conditions as well as a three year sunset clause. In addition, if a dumpster is added, it needs to meet all screening criteria. Commissioner Mike Benton seconded the motion. Chairman Shiflet wished the applicant well and said his vote against the plan is not personal, however he does not believe this proposal is consistent with the effort to improve the entrance into North Richland Hills. Commissioner Benton commented that the landscaping and frontage improvements in the plan got his attention. Commissioner Schopper stated that he is pleased to see someone fill the vacant space. COMMISSIONER HAYNES MOVED TO APPROVE SUP 2016-03 WITH ALL CONDITIONS IN THE STAFF REPORT, A THREE YEAR SUNSET CLAUSE AND, IF A DUMPSTER IS ADDED, IT MUST MEET ALL CITY SCREENING CRITERIA. COMMISSIONER BENTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-1. (SHIFLET) ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: ZC 2016-15, Ordinance No. 3432, Public Hearing and consideration of a request from Michael Monk for a Zoning Change from AG Agricultural to R-2 Single Family on 0.321 acres located at 6901 Smithfield Road. PRESENTER: Clayton Husband, Principal Planner SUMMARY: Michael Monk, with MCM Custom Homes, is requesting a zoning change from AG Agricultural to R-2 Single Family on 0.321 acres located at 6901 Smithfield Road, at the northwest corner of Odell Street. GENERAL DESCRIPTION: Mr. Monk is the owner of a lot at 6901 Smithfield Road, which is located on the northwest corner of Odell Street. The applicant is requesting a zoning change with the intent to plat the property and construct a new house on the site. The property under consideration is 12,629 square feet in area, measuring approximately 110 feet in width and 115 feet in depth. The house on the lot was recently demolished in preparation for construction of a new house. The lot meets the zoning standards of the R-2 Single Family Residential zoning district. COMPREHENSIVE PLAN: The Comprehensive Plan classifies this area as "Low Density Residential." This designation provides areas for the development of traditional, low-density single-family detached dwelling units. CURRENT ZONING: The property is currently zoned AG Agricultural. PROPOSED ZONING: The proposed zoning is R-2 Single Family Residential. The R-2 district is intended to provide areas for low-density development of single-family detached dwelling units that are constructed at an approximate density of 4.0 units per acre. SURROUNDING ZONING I LAND USE: North: R-2 Single-Family Residential Low Density Residential West: R-3 Single-Family Residential Low Density Residential IqRH South: R-1 Single-Family Residential Low Density Residential East: R-3 Single-Family Residential Low Density Residential PLAT STATUS: The property is currently unplatted. A final plat for the property is an associated item on the October 10, 2016, City Council agenda. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the September 15, 2016, meeting and voted 7-0 to recommend approval. RECOMMENDATION: Approve Ordinance No. 3432. a� Odell St / '/ �w��� f, � " � � ;gyp y %/ '/ .�, ,;' / i// � i t.>f� //iii%�d+ ) I l�' Y� � � �, t ,. - ,,; t � � 'I� i i l i a ylll J ' a' � Iii iV , /ia� r �����n�� s i% � � �i r `� ` � 4 ,y i / �1� G � � r� I. �1,� �®aniell,©'r X11 �� �,,� , „�; , ,/ � �,. ,4, r / , / �J , ,���� ,, I ��Oi � �r7 �i 'I lid a 1,i i I u I', V � �� i%G5 � ���`%� �� t'. / _ � `„ f , �� ' 11 I '�, � �� /i �DJ / / il�ri I it Nl9 i ' m mwmm�wwrw d.nwmwwmwiwr�� ,u� waw amm nw w ��� / / j ii; %���ti/�������/��/%///j f /� � �i// i O�PiI �71F " i„r�f�ik,4 `rry���^°'f w� �V ����/i /, r / D% -7� 4 / �, ^i� r � r. � �'sl:'�h,ii/ 1 �i �� � J� i u., i ; . , , f� � , r 'o ��� '/ `� � F VV IIIIIIII ��� �. �, ���"�;it ii � �t��� `CHL,q o NOTICE OF PUBLIC HEARINGS CITY OF NORTH RICHLAND HILLS 9��j ::' PLANNING AND ZONING COMMISSION rEx AND CITY COUNCIL Case Number: ZC 2016-15 Applicant: Michael Monk Location: 6901 Smithfield Road You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map. Purpose of Public Hearing: A Public Hearing is being held to consider a request from Michael Monk for a Zoning Change from AG Agricultural to R-2 Single Family on 0.321 acres located at 6901 Smithfield Road. Public Hearing Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION 7:00 PM THURSDAY, SEPTEMBER 15, 2016 CITY COUNCIL 7:00 PM MONDAY, OCTOBER 10, 2016 Both Meeting Locations: CITY HALL 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department- City of North Richland Hills 4301 City Point Drive North Richland Hills, Texas 76180 Phone (817) 427-6300 Fax (817) 427-6303 BIRDVILLE INDEPENDENT SCHOOL DISTRICT HAWKINS RODNEY D PACHLA JIRI A ATTN: MIKE SEALE HAWKINS TWANA 7829 DANIEL DR 6125 EAST BELKNAP 7825 DANIEL DR FORT WORTH TX 76182-3950 HALTOM CITY, TX 76117 NRH TX 76182-3950 DOUBLE B CAPITAL INVESTMENTS L SMITH MEGAN R ROCKHOLD JANIS L 1232 MELISSA DR 6917 SMITHFIELD RD 7824 DANIEL DR KELLER TX 76262-9342 NRH TX 76182 FORT WORTH TX 76182-3948 STEPHENS BILLY M CURRENT OWNER FARMER RITA M STEPHENS MONICA 7832 DANIEL DR 6920 SMITHFIELD RD RR 1 BOX 8 NRH, 76182 FORT WORTH TX 76182-3951 RYAN OK 73565-9704 MITCHELL TERRY L BENTON JEFF BENTON JEFF 1610 PHEASANT LN BENTON JAN BENTON JANICE SOUTHLAKE TX 76092-3435 6908 SMITHFIELD RD 6908 SMITHFIELD RD FORT WORTH TX 76182-3951 FORT WORTH TX 76182-3951 JOHNSON NATALIE R SCHULTHEIS WILLIAM BROWNING FRANCES FAULKNER 6904 SMITHFIELD RD SCHULTHEIS REBEKAH 7909 ODELL ST FORT WORTH TX 76182-3951 1656 KNOX RD FORT WORTH TX 76182-3541 KELLER TX 76262-8088 SKINNER JUDITH C JOHN HALL EVANGELISTIC ASSC FLOREZ BEATRICE 6840 SMITHFIELD RD PO BOX 820344 FLOREZ M NRH TX 76182-3938 FORT WORTH TX 76182-0344 7908 ODELL ST NRH TX 76182-3540 TRI DAL REAL ESTATE LTD CROFT STEPHEN E VILLALOBOS DELFINO 540 COMMERCE ST CROFT ANGELA VILLALOBOS SANDRA SOUTHLAKE TX 76092-9113 7820 ODELL ST 7824 ODELL ST NRH TX 76182-3960 NRH TX 76182-3960 GROSU IONE ENRIQUEZ ROSS BILBRUCK JUANITA MAY TRUST GROSU EMILIA 7817 ODELL ST Attention: JUANITA&KENT BILBRUCK 1713 W 7TH ST NRH TX 76182-3961 5800 TEAGUE RD IRVING TX 75060-3706 FORT WORTH TX 76140-8230 GEYER PATRICIA MCM CUSTOM HOMES LLC GEYER SCOTT 6824 SIMMONS RD 7825 ODELL ST NRH TX 76182 NRH TX 76182-3961 ORDINANCE NO. 3432 ZONING CASE ZC 2016-15 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING A 0.321 ACRE TRACT OF PROPERTY LOCATED AT 6901 SMITHFIELD ROAD FROM AG(AGRICULTURE) TO R-2(SINGLE FAMILY RESIDENTIAL) ZONING; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the owner of the property containing approximately 0.321 acres of land described in Exhibit "A" and shown on Exhibit "B" attached hereto, located at 6901 Smithfield Road (the "Property") has filed an application to rezone the Property from its present classification of AG (agriculture) to R-2 (single family residential); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on September 15, 2016, and the City Council of the City of North Richland Hills, Texas, held a public hearing on October 10, 2016 with respect to the zoning change described herein; and WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Ordinance No. 3432 ZC 2016-15 Page 1 of 4 Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITYOF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning from AG (agriculture) to R-2 (single family residential) a 0.321 acre tract located at 6901 Smithfield Road as described on Exhibit "A° and shown on Exhibit °B° attached hereto and incorporated for all purposes. Section 2: That the official zoning map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved R-2 (residential) zoning, as set forth above. Section 3: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 4: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars Ordinance No. 3432 ZC 2016-15 Page 2 of 4 ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately after passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 10th day of October, 2016. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Approved as to form and legality: Maleshia Farmer, City Attorney Approved as to content: Clayton Comstock, Planning Manager Ordinance No. 3432 ZC 2016-15 Page 3 of 4 Ordinance No. 3432 ZC 2016-15 Page 4 of 4 - ii , r n n ; A . y A - � \ rl , w . § ; � rl 0a ; ; ( - ; R 7 R - ^ m \ ' . . � � ' � \ . a rl n py � � w \ £ ¥ n 2 " . & , . s ¢ tlYgp 4a E€SYi�g'4S §<'9dlbk o Wrm'�' � cs�j d IN- Q Y $ q�4y9ya 3���I'��$pp`°`'��s9s�3� r"��4� $�� �a^ ➢x�'p�Ay�",e JS F ¢ r ° ° = W 0 . --- N � G QIOtt Q7Wd8EfJPu 1 I � B 9L —1 I l El §RBI` 4 pppfff �� i III p�lll I � I � I. a Illli I3s` '� — r �gp1p $�3 Y b� B 2' -M 2 s 'b y® 5 EXCERPT FROM THE MINUTES OF THE SEPTEMBER 15, 2016 PLANING AND ZONING COMMISISON MEETING CA ZC 2016-15 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM MICHAEL MONK FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-2 SINGLE FAMILY ON 0.321 ACRES LOCATED AT 6901 SMITHFIELD ROAD. APPROVED Chairman Randall Shiflet announced that Items CA and D.1, the Zoning Change and Final Plat requests, will be heard together. He then opened the public hearing for the Zoning Change. Principal Planner Clayton Husband introduced the Zoning Change and Final Plat requests. Applicant Michael Monk with MCM Custom Homes, 6824 Simmons Rd, NRH, came forward to present the requests. Principal Planner Husband presented the staff report for the cases and stated that the Development Review Committee is recommending a condition that would not allow access onto Smithfield Road. Chairman Shiflet asked if the restriction on the driveway would prohibit secondary access to the rear of the property through a gate in the future. Principal Planner Husband answered that the situation could be reevaluated in the future and an amended plat could be requested. Chairman Shiflet stated that this is a public hearing and called for anyone wishing to speak to come forward. Seeing no one, he closed the public hearing. COMMISSIONER LUPPY MOVED TO APPROVE ZC 2016-15. COMMISSIONER COOPER SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. D.1 FP 2016-06 CONSIDERATION OF A REQUEST FROM MICHAEL MONK FOR A FINAL PLAT OF LOT 10, BLOCK 1, MOLLIE B. COLLINS ADDITION ON 0.321 ACRES LOCATED AT 6901 SMITHFIELD ROAD. APPROVED COMMISSIONER BENTON MOVED TO APPROVE FP 2016-06 AS PRESENTED BY STAFF. COMMISSIONER HAYNES SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: FP 2016-06 Consideration of a request from Michael Monk for a Final Plat of Lot 10, Block 1, Mollie B. Collins Addition on 0.321 acres located at 6901 Smithfield Road. PRESENTER: Clayton Husband, Principal Planner SUMMARY: Michael Monk is requesting approval of a Final Plat of Lot 10, Block 1, Mollie B. Collins Addition. This 13,972-square foot one-lot subdivision is located at the northwest corner of Smithfield Road and Odell Street. The proposed final plat meets the requirements of the zoning ordinance and subdivision regulations. GENERAL DESCRIPTION: The owner proposes to create a single lot and construct a single-family house on the property. The lot is 110 feet wide, approximately 115 feet deep, and 12,629.84 square feet in area. The plat also includes a right-of-way dedication of 1,342.94 square feet for Smithfield Road. The surrounding properties are developed with single-family residences. Non-residential uses are located south of the site on the west side of Smithfield Road. COMPREHENSIVE PLAN: The Comprehensive Plan classifies this area as "Low Density Residential." This designation provides areas for the development of traditional, low-density single-family detached dwelling units. THOROUGHFARE PLAN: The development has frontage on Smithfield Road and Odell Street. Smithfield Road is classified as a C41LI Major Collector roadway. A C41J roadway is a four-lane undivided street with an ultimate right-of-way width of 68 feet. The plat includes a right-of-way dedication of approximately 11 feet (1,342.94 square feet) for Smithfield Road. Sufficient right-of-way exists for Odell Street, which is classified as an R2U Residential roadway. CURRENT ZONING: The property is currently zoned AG Agricultural. This proposed final plat has an associated zoning change request to R-2 Single Family Residential on the October 10, 2016, meeting agenda. ?g1kH NORTH KICHL,AND HILLS SURROUNDING ZONING I LAND USE: North: R-2 Single-Family Residential Low Density Residential West: R-3 Single-Family Residential Low Density Residential South: R-1 Single-Family Residential Low Density Residential East: R-3 Single-Family Residential Low Density Residential PLAT STATUS: The property is currently unplatted. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this item at the September 15, 2016, meeting and voted 7-0 to recommend approval. RECOMMENDATION: Approve FP 2016-06, subject to the condition that no driveway access be granted to Smithfield Road. d5 Dan' Odell St TI a J ' / / /. �; ,,�, � �, , � � ` � �� I i��' !� � Yi IiY��,� I a�,� �, � i�m �,%' �� ru ' 3 ref i �--' i � �uYi��' � I��I�� — � 4 '!d +%l ,N , � I O'� �, � 1, �� ,, �� '° „ j7, jii/ %�% �' �rrr r lya ,s �� � � � , �� , �, �� � : i �� � / 1//" �� "� // �%i % / ' /s � / , j ��/% i it I i y % � � �� i! r, . i rr �` %� ;�.� i , ,, r %YG, r �i L % 1 Q � i "F ca J/' .�� �� �,�,ir;,, r� �' Jf ,�;� ,,.,-, ,,. � Y w w „ dVOY 9791,1111)1V.S ........:. ♦ _... _ t w ¢i w Q G W Z N L 9 EXCERPT FROM THE MINUTES OF THE SEPTEMBER 15, 2016 PLANING AND ZONING COMMISISON MEETING CA ZC 2016-15 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM MICHAEL MONK FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R-2 SINGLE FAMILY ON 0.321 ACRES LOCATED AT 6901 SMITHFIELD ROAD. APPROVED Chairman Randall Shiflet announced that Items CA and D.1, the Zoning Change and Final Plat requests, will be heard together. He then opened the public hearing for the Zoning Change. Principal Planner Clayton Husband introduced the Zoning Change and Final Plat requests. Applicant Michael Monk with MCM Custom Homes, 6824 Simmons Rd, NRH, came forward to present the requests. Principal Planner Husband presented the staff report for the cases and stated that the Development Review Committee is recommending a condition that would not allow access onto Smithfield Road. Chairman Shiflet asked if the restriction on the driveway would prohibit secondary access to the rear of the property through a gate in the future. Principal Planner Husband answered that the situation could be reevaluated in the future and an amended plat could be requested. Chairman Shiflet stated that this is a public hearing and called for anyone wishing to speak to come forward. Seeing no one, he closed the public hearing. COMMISSIONER LUPPY MOVED TO APPROVE ZC 2016-15. COMMISSIONER COOPER SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. D.1 FP 2016-06 CONSIDERATION OF A REQUEST FROM MICHAEL MONK FOR A FINAL PLAT OF LOT 10, BLOCK 1, MOLLIE B. COLLINS ADDITION ON 0.321 ACRES LOCATED AT 6901 SMITHFIELD ROAD. APPROVED COMMISSIONER BENTON MOVED TO APPROVE FP 2016-06 AS PRESENTED BY STAFF. COMMISSIONER HAYNES SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. ?g1kH NORTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: Consider the renewal of Interlocal agreements with Tarrant County for the partial funding of three Capital Projects. PRESENTER: Caroline Waggoner, City Engineer SUMMARY: The City Council is being asked to approve the renewal of agreements with Tarrant County which authorizes Tarrant County to fund portions of the Davis Boulevard/Mid- Cities Boulevard Intersection Improvements Project (ST0401), the Rufe Snow Drive Street and Utility Improvements (Mid-Cities Boulevard to Hightower Drive) Project (ST0202) and the Smithfield Road (Davis Boulevard to Mid-Cities Boulevard) Project (ST1304). GENERAL DESCRIPTION: The City and Tarrant County have previously entered into Interlocal Agreements (IAs) for each of the three (3) indicated capital improvement projects. One of the terms in each of the initial IAs was that the duration of the agreement be for one year and that the Interlocal Agreement (IA) must be renewed each year until the project is complete. While Tarrant County has placed this provision in each of the initial IAs, Tarrant County has committed to "annually renewing" each IA. Therefore, the approval of the current Renewal IAs is effectively a procedural issue. In fact, one of the provisions in each of the Renewal IAs states, "All terms and conditions of the original Agreement as amended remain in effect . . ." Approval dates and funding amounts provided for in each of the IAs is as follows: ➢ Davis Boulevard/Mid-Cities Boulevard Intersection Improvements Project (ST0401) • The initial IA was approved by the City Council on December 10, 2012. • Tarrant County will reimburse the City 50% of the actual project costs, or an amount of $295,000, whichever is less. • This project is currently in the ROW acquisition phase. The next step will be to receive final plan approval and proceed to construction. Construction is anticipated to begin in 2017. MRH ➢ Rufe Snow Drive Street and Utility Improvements (Mid-Cities Boulevard to Hightower Drive) Project (ST0202) • The initial IA was approved by the City Council on October 8, 2012 • Tarrant County will reimburse the City 50% of the actual project costs, or an amount of $600,000, whichever is less. • The right-of-way acquisition for this project is complete. Construction began in May 2016 with completion anticipated by January 2018. ➢ Smithfield Road (Davis Boulevard to Mid-Cities Boulevard) Project (ST1304) • The initial IA was approved by the City Council on December 10, 2012. • Tarrant County will reimburse the City 50% of the actual project costs, or an amount of $550,000, whichever is less. • The project is in the final stages of ROW acquisition and franchise utility relocation. Construction could begin as early as late 2016. RECOMMENDATION: Approve the renewal of the following Interlocal agreements with Tarrant County for the partial funding of capital projects within the City: (1) Davis Boulevard/Mid-Cities Boulevard Intersection Improvements Project (ST0401); (2) Rufe Snow Drive Street and Utility Improvements (Mid-Cities Boulevard to Hightower Drive) Project (ST0202); and (3) Smithfield Road (Davis Boulevard to Mid-Cities Boulevard) Project (ST1304). STATE OF TEXAS § § Third Renewal of Interlocal Agreement Court Order No. 114575 COUNTY OF TARRANT § Project: Davis at Mid-Cities Boulevard BACKGROUND 1. Tarrant County ("COUNTY") and the City of North Richland Hills ("CITY") entered into an Agreement approved by Tarrant County Commissioners Court Order No. 114575, for the cooperative funding of improvements to the intersection of Davis Boulevard at Mid-Cities Boulevard ("Project's as described in the 2006 Tarrant County Bond Program. 2. The COUNTY and CITY subsequently renewed that Interlocal Agreement two times, the most recent renewal occurring on February 17, 2015, for fiscal year 2015 under Tarrant County Commissioners Court Order No. 119527. 3. The Project is incomplete and the parties desire to renew the Interlocal Agreement for the 2017 Fiscal Year. Therefore, the COUNTY and CITY agree to the following 1. The COUNTY and the CITY renew the Interlocal Agreement for the COUNTY's 2017 Fiscal Year with the Interlocal Agreement expiring September 30, 2017 or upon completion of the Project as determined by the COUNTY, whichever occurs sooner. 2. The COUNTY and CITY agree to the revised payment schedules. 3. All terms and conditions of the original Interlocal Agreement and subsequent amendments remain in effect except to the extent modified by this Third Renewal. 4. Both parties acknowledge that they are each a "governmental entity" and not a "business entity" as those terms are defined in Tex. Gov't Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. APPROVED on this day the day of 20_, by Tarrant County. Commissioners Court Order No. Interlocal Agreement Transportation Bond 2006-2007 Page 1 TARRANT COUNTY STATE OF TEXAS CITY County Judge Signature APPROVED AS TO FORM: APPROVED AS TO FORM AND CONTENT., Criminal District Attorney's Office* City Attorney *By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. CERTIFICATION OF AVAILABLE FUNDS IN THE AMOUNT OF Certification of Funds Available as follows: Fiscal year ending September 30, 2014 $ Fiscal year ending September 30, 2015 $ Fiscal year ending September 30, 2016 $ Fiscal year ending September 30, 2017 $ Fiscal year ending September 30, 2018 $295,000 --------------------------------- $295,000** Auditor's Office ** This amount includes $45,000 in Commissioner discretionary funds Interlocal Agreement Transportation Bond 2006-2007 Page 2 ATTACHMENT A Project Information City: City of North Richland Hills Project Name: Davis at Mid-Cities Boulevard Intersection Improvement Proposed Proiect Schedule Start Date Duration (mo) End Date Design: ROW Acquisition: Utility Relocation: - Construction: Aug-2017 10 Jun-2018 * COUNTY payments by completed phase are contingent upon the COUNTY'S reasonable determination that the work regarding the project phase for which payment is expected is successfully completed, as determined by the COUNTY. COUNTY plans to issue debt for all phases of this project, therefore payment remains contingent on debt issuance in accordance with applicable law. Once Construction commences, COUNTY payment shall be made by fiscal quarter prorated over the life of the construction but contingent upon reasonable progress in construction as maybe determined by the COUNTY. Pronosed County Payment by Phase Design: $ ROW Acquisition: $ Utility Relocation: $ Construction: $295,000 County Funding Total: $295,000** Proposed County Payment by Calendar Ouarter (SUBJECT TO CHANGE) I" Quarter 2nd Quarter 3rd Quarter 4`" Quarter 2012 $ $ $ 2013 $ $ $ $ 2014 $ $ $ $ 2015 $ $ $ $ 2016 $ $ $ $ 2017 $ $ $ $62,500 2018 $62,500 $62,500 $107,500 $ 2019 $ $ $ $ 2020 $ $ $ $ 2021 $ $ $ $ ** This amount includes $45,000 in Commissioner discretionary funds Interlocal Agreement Transportation Bond 2006-2007 Page 3 STATE OF TEXAS § § Third Renewal of Interlocal Agreement § Court Order No. 114069 COUNTY OF TARRANT § Project: Rufe Snow BACKGROUND 1. Tarrant County ("COUNTY'S and the City of North Richland Hills ("CITY") entered into an Interlocal Agreement approved by Tarrant County Commissioners Court Order No. 114069, for the cooperative funding of improvements to Rufe Snow Drive ("Project's as described in the 2006 Tarrant County Bond Program. 2. The COUNTY and CITY subsequently renewed that Interlocal Agreement two times, the most recent renewal occurring on February 17, 2015, for fiscal year 2015 under Tarrant County Commissioners Court Order No. 119527. 3. The Project is incomplete and the parties desire to renew the Interlocal Agreement for the 2017 Fiscal Year. Therefore, the COUNTY and CITY agree to the following: 1. The COUNTY and the CITY renew the Interlocal Agreement for the COUNTY's 2017 Fiscal Year, with the Interlocal Agreement expiring September 30, 2017, or upon completion of the Project as determined by the COUNTY, whichever occurs sooner. 2. The COUNTY and CITY agree to the revised payment schedules attached to this Third Renewal. 3. All terms and conditions of the original Interlocal Agreement and subsequent amendments remain in effect except to the extent modified by this Third Renewal. 4. Both parties acknowledge that they are each a "governmental entity" and not a "business entity" as those terms are defined in Tex. Gov't Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. APPROVED on this day the day of 20_, by Tarrant County. Commissioners Court Order No. Interlocal Agreement Transportation Bond 2006-2007 Page 1 TARRANT COUNTY STATE OF TEXAS CITY County Judge Signature APPROVED AS TO FORM: APPROVED AS TO FORM AND CONTENT., Criminal District Attorney's Office* City Attorney *By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. CERTIFICATION OF AVAILABLE FUNDS IN THE AMOUNT OF Certification of Funds Available as follows: Fiscal year ending September 30, 2012 $ Fiscal year ending September 30, 2013 $ Fiscal year ending September 30, 2014 $ Fiscal year ending September 30, 2015 $ Fiscal year ending September 30, 2016 $ Fiscal year ending September 30, 2017 $600,000 --------------------------------- $600,000 Auditor's Office Interlocal Agreement Transportation Bond 2006-2007 Page 2 ATTACHMENT A Project Information City: City of North Richland Hills Project Name: Rufe Snow Drive Design Phase Proposed Proiect Schedule Start Date Duration (mo) End Date Design: Mar-2008 92 Dec-2015 ROW Acquisition: - Utility Relocation: Construction: * COUNTY payments by completed phase are contingent upon the COUNTY'S reasonable determination that the work regarding the project phase for which payment is expected is successfully completed, as determined by the COUNTY. COUNTY plans to issue debt for all phases of this project, therefore payment remains contingent on debt issuance in accordance with applicable law. Once Construction commences, COUNTY payment shall be made by fiscal quarter prorated over the life of the construction but contingent upon reasonable progress in construction as maybe determined by the COUNTY. Proposed County Payment by Phase Design: $600,000 ROW Acquisition: $ Utility Relocation: $ Construction: $ County Funding Total: $600,000 Proposed County Payment by Calendar Ouarter (SUBJECT TO CHANGE) 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 2010 $ $ $ 2011 $ $ $ $ 2012 $ $ $ $ 2013 $ $ $ $ 2014 $ $ $ $ 2015 $ $ $ $ 2016 $ $ $ $600,000 2017 $ $ $ $ 2018 $ $ $ $ 2019 $ $ $ $ Interlocal Agreement Transportation Bond 2006-2007 Page 3 STATE OF TEXAS § § Third Renewal of Interlocal Agreement Court Order No. 114576 COUNTY OF TARRANT § Project: Realignment of Smithfield Road BACKGROUND 1. Tarrant County ("COUNTY") and the City of North Richland Hills ("CITY") entered into an Agreement approved by Tarrant County Commissioners Court Order No. 114576, for the cooperative funding of improvements to Smithfield Road ("Project') as described in the 2006 Tarrant County Bond Program. 2. The COUNTY and CITY subsequently renewed that Interlocal Agreement two times, the most recent renewal occurring on February 17, 2015, for fiscal year 2015 under Tarrant County Commissioners Court Order No. 119527. 3. The Project is incomplete and the parties desire to renew the Interlocal Agreement for the 2017 Fiscal Year. Therefore, the COUNTY and CITY agree to the following 1. The COUNTY and the CITY renew the Interlocal Agreement for the COUNTY's 2017 Fiscal Year with the Agreement expiring September 30, 2017, or upon the completion of the Project as determined by the COUNTY, whichever occurs sooner. 2. The COUNTY and CITY agree to the revised payment schedules attached to this Third Renewal. 3. All terms and conditions of the original Agreement and subsequent amendments remain in effect except to the extent modified by this Third Renewal. 4. Both parties acknowledge that they are each a "governmental entity" and not a "business entity" as those terms are defined in Tex. Gov't Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. APPROVED on this day the day of 20_, by Tarrant County. Commissioners Court Order No. Interlocal Agreement Transportation Bond 2006-2007 Page 1 TARRANT COUNTY STATE OF TEXAS CITY County Judge Signature APPROVED AS TO FORM: APPROVED AS TO FORM AND CONTENT., Criminal District Attorney's Office* City Attorney *By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. CERTIFICATION OF AVAILABLE FUNDS IN THE AMOUNT OF Certification of Funds Available as follows: Fiscal year ending September 30, 2012 $ Fiscal year ending September 30, 2013 $ Fiscal year ending September 30, 2014 $ Fiscal year ending September 30, 2015 $ Fiscal year ending September 30, 2016 $ Fiscal year ending September 30, 2017 $550,000 --------------------------------- $550,000 Auditor's Office Interlocal Agreement Transportation Bond 2006-2007 Page 2 ATTACHMENT A Project Information City: City of North Richland Hills Project Name: Realignment of Smithfield Road Proposed Proiect Schedule Start Date Duration (mo) End Date Design: ROW Acquisition: Utility Relocation: - Construction: Oct-2016 9 Jul-2017 * COUNTY payments by completed phase are contingent upon the COUNTY'S reasonable determination that the work regarding the project phase for which payment is expected is successfully completed, as determined by the COUNTY. COUNTY plans to issue debt for all phases of this project, therefore payment remains contingent on debt issuance in accordance with applicable law. Once Construction commences, COUNTY payment shall be made by fiscal quarter prorated over the life of the construction but contingent upon reasonable progress in construction as maybe determined by the COUNTY. Proposed County Payment by Phase Design: $ ROW Acquisition: $ Utility Relocation: $ Construction: $550,000 County Funding Total: $550,000 Proposed County Payment by Calendar Ouarter (SUBJECT TO CHANGE) 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 2010 $ $ $ 2011 $ $ $ $ 2012 $ $ $ $ 2013 $ $ $ $ 2014 $ $ $ $ 2015 $ $ $ $ 2016 $ $ $ $ 2017 $183,333 $183,333 $183,334 $ 2018 $ $ $ $ 2019 $ $ $ $ Interlocal Agreement Transportation Bond 2006-2007 Page 3 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City DATE: October 10, 2016 Manager SUBJECT: Consider Appointment of New Committee Members to the Youth Advisory Committee PRESENTER: Kristin James, Assistant to the City Manager SUMMARY: The Youth Advisory Committee (YAC) currently has 11 vacancies. Below is a recommendation to fill all vacancies which will bring the committee to the maximum of 16 members. GENERAL DESCRIPTION: The Youth Advisory Committee (YAC) currently has 11 vacancies. The following new members are recommended for appointment: Jody Clark— Richland High School — Grade 9 Johnathan Garner— Richland High School — Grade 10 Naia Watkins-Garner— Richland High School — Grade 9 Randy Rangel — Birdville High School — Grade 9 Madeline Riscky— Richland High School — Grade 11 Cynthia Cruz Segura — Richland High School — Grade 9 Robert Taylor— Richland High School — Grade 9 Shelby Thomason — Richland High School — Grade 9 Sydney Thomason — Richland High School — Grade 9 Emily Wallace — Richland High School — Grade 9 Gabrielle Whitton — Richland High School — Grade 11 These new appointments are in accordance with the Section 2-171 of the Code of General Ordinances. YAC has 5 members that are returning in good standing. Including: Tyler Barry— Richland High School — Grade 12 Luis Carrillo— Birdville High School — Grade 11 Brock Crymes— Birdville High School — Grade 12 Hunter Mendiola — Birdville High School — Grade 12 Tiana Whitmore— Richland High School — Grade 12 MRH RECOMMENDATION: Approve the Youth Advisory Committee's recommendations for new committee members for the 2016/2017 Academic Year. ?g1kH NOKTH KICHL,AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: October 10, 2016 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: On Saturday, October 15th residents can get rid of unwanted bulky items during the annual Fall Community Cleanup. Items can be dropped off from 9 a.m. to noon at the Tarrant County College-Northeast Campus in Parking lot E.1 by tennis courts. Visit our website or call Neighborhood Services for more information. The North Richland Hills Fire Department will hold an open house from 10 a.m. to 2 p.m. on Saturday, October 15th. The open house will be held at Fire Station No. 5 located off of Mid Cities Boulevard. Come meet our first responders and learn about the many services they provide to the community. The Police Department is holding a prescription drug collection event on Saturday, October 22. The public may drop off any unused, expired and unwanted prescription drugs at the Police Department between 10 a.m. and 2 p.m. Please contact the Police Department with any questions. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Cindy Dobbs in the Water Office — A resident emailed to let us know about the excellent customer service that Cindy provided when she called with questions regarding her water bill. Cindy helped her understand the billing process and gave her suggestions on how to determine if she had a water leak. She also provided a detailed day by day water usage report and offered to send someone out to re-read the meter. The resident said, "I called Cindy several times during this process and she always IqRH remembered me, treated me with respect and courtesy and seemed genuinely concerned with assisting me with the problem. I know that customers are quick to complain but rarely commend excellent service, so I just wanted to recognize Cindy for great customer service!"