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HomeMy WebLinkAboutCC 2018-05-14 Agendas M RH NOKTH RICHLAND HILLS CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA 4301 CITY POINT DRIVE NORTH RICHLAND HILLS, TX 76180 MONDAY, MAY 14, 2018 WORK SESSION: 6:00 PM Held in the City Council Work Room CALL TO ORDER 1. Discuss items from regular City Council meeting. 2. Welcome and introduction - public official, public employee or citizen. 3. Quarterly Financial Report for the Period Ending March 31, 2018. EXECUTIVE SESSION The City Council may enter into closed Executive Session as authorized by Chapter 551, Texas Government Code. Executive Session may be held at the end of the Regular Session or at any time during the meeting that a need arises for the City Council to seek advice from the city attorney (551.071) as to the posted subject matter of this City Council meeting. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. 1. Section 551.072: Deliberate the purchase, exchange, lease or value of real property - (1) 7901 Boulevard 26 and (2) 5101 Laurel 2. Section 551.074: Personnel matters to discuss the employment, evaluation, and duties of public employees - Municipal Judge Monday, May 14, 2018 City Council Agenda Page 1 of 4 3. Section 551.071: Consultation with the City Attorney - Construction Contract with Kodiak Trenching and Boring LLC for paving improvements on Rufe Snow Drive. REGULAR MEETING: Immediately following executive session (but no earlier than 7:00 p.m.) Held in the City Hall Council Chambers A. CALL TO ORDER A.1 INVOCATION - COUNCIL MEMBER BARTH A.2 PLEDGE - COUNCIL MEMBER BARTH A.3 CANVASS ELECTION RESULTS A.3.1 Approve Resolution No. 2018-013, canvassing the results of the May 5, 2018 General Election. A.4 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.4.1 Oaths of Office and Swearing in Ceremony for newly elected officials - Mayor and Council Members for Places 2, 4, and 6. A.5 CITIZENS PRESENTATION An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.6 REMOVAL OF ITEM(S) FROM CONSENT AGENDA B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS B.1 Approve minutes of the regular April 23, 2018 City Council meeting. B.2 Reschedule the June 11, 2018 City Council meeting to June 4, 2018. B.3 Consider Ordinance No. 3505, amending Chapter 54, Article X, of the City of North Richland Hills Code of Ordinances, Automated Traffic Signal Enforcement. Monday, May 14, 2018 City Council Agenda Page 2 of 4 B.4 Authorize the City Manager to execute an interlocal agreement with the Texas Department of Motor Vehicles for scofflaw services for the city's Automated Traffic Signal Enforcement Program. B.5 Authorize the City Manager to execute a Memorandum of Agreement between North Richland Hills, the City of Dallas, the City of Arlington and the Texas Department of Public Safety for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force. B.6 Adopt joint resolution authorizing the annual renewal of an interlocal agreement with Tarrant County for 800 MHz radio maintenance services. B.7 Consider Ordinance No. 3516, appointing the judge and alternate judges of the Municipal Court of Record. C. PUBLIC HEARINGS CA ZC 2018-02, Ordinance No. 3512, public hearing and consideration of a request from Teague, Nall, and Perkins, Inc., for a zoning change from R-1-S Special Single-Family to R-2 Single-Family Residential at 8120 Sayers Lane, being 2.199 acres described as Lot 8, Block 3, Woodbert Addition. (CONTINUED FROM APRIL 23, 2018 CITY COUNCIL MEETING) C.2 FP 2018-01 public hearing and consideration of a request from Cambridge NRH Development, LLC, for a final plat of Cambridge Estates Phase 2, being 2.88 acres located in the 6000 block of Wessex Street. (CONTINUED FROM APRIL 23, 2018 CITY COUNCIL MEETING) D. PLANNING AND DEVELOPMENT E. PUBLIC WORKS E.1 Consider the 2018 Preventive Street Maintenance Program. E.2 Consider an interlocal agreement between Tarrant County and the City of North Richland Hills for road construction on a section of Susan Lee Lane. Monday, May 14, 2018 City Council Agenda Page 3 of 4 E.3 Approve Resolution No. 2018-012, approving an advance funding agreement relating to the Smithfield Middle School Safe Routes to School Program. F. GENERAL ITEMS G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA H. INFORMATION AND REPORTS - COUNCIL MEMBER LOMBARD H.1 Announcements I. ADJOURNMENT Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on Friday, May 11 , 2018 by 3:00 p.m. ,,VAiI11.HI//p,k n 2 Assistant Sehr y IINIIN IIIIN1111A1 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. Monday, May 14, 2018 City Council Agenda Page 4 of 4 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Discuss items from regular City Council meeting. PRESENTER: Mark Hindman, City Manager SUMMARY: The purpose of this item is to allow City Council the opportunity to discuss any item on the regular agenda. GENERAL DESCRIPTION: The purpose of this standing item is to allow City Council the opportunity to inquire about items that are posted for discussion and deliberation on the regular City Council agenda. City Council is encouraged to ask staff questions to clarify and/or provide additional information on items posted on the regular or consent agenda. City Council may also elect to move items from the regular agenda to the consent agenda upon receiving clarification from staff on posted regular agenda items. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Welcome and introduction - public official, public employee or citizen. PRESENTER: Mark Hindman, City Manager SUMMARY: Introduction of public official, public employee or citizen in attendance at the meeting. GENERAL DESCRIPTION: The purpose of this item is to provide City staff or City Council the opportunity to recognize and introduce a public official, public employee or citizen in attendance at the meeting. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Quarterly Financial Report for the period ending March 31, 2018 PRESENTER: Robert Myers, Budget Director SUMMARY: During the May 14, 2018 City Council Work Session, staff will present the Quarterly Financial Status Report for the period ending March 31, 2018. GENERAL DESCRIPTION: Staff will present a quarterly financial status report to the City Council. This report will include a brief presentation that highlights the major operating funds of the city. The presentation will focus on revenue and expenditures to date in relation to expectations, followed by an opportunity for staff to address any questions. ED ;1A :4: .! City 0 lili 14"'nd I umliw S , x S 1, 1119 ......... L3 -h- i","J C""J C") c"i a' mi A a I a@i aw uwlaum mu imi Table of Contents Contents Executive Summary 1 General Fund 5 Park & Recreation Facilities Dev. Fund 10 Crime Control District 13 Utility Fund 16 Self Insurance Fund 20 Aquatic Park Fund 22 Fleet Services Fund 25 Information Technology Fund 28 Facilities Fund 30 Golf Course Fund 32 Drainage Utility Fund 34 Traffic Safety Fund 37 Donations Fund 39 Gas Development Fund 42 Promotional Fund 45 Special Investigations Fund 48 CIP Project Status Update 50 Quarterly Financial Report Pg. 01 Executive Summary This report contains an unaudited snapshot of the financial performance for all budgeted operating funds in the City through the second quarter beginning October 1, 2017 through March 31, 2018. Both financial schedules and explanatory narrative for each budgeted operating fund are provided. Staff believes this report offers a conservative picture of the City's financial performance through the second (Q2) for FY17-18. A brief summary of this report highlighting the City's major operating funds is provided later in this section. The Q2 financial report includes adjustments to the Revised Budget for prior year encumbrances, which reflect purchases approved in the FY16-17 Adopted Budget but due to timing of receipt will be paid for in the current fiscal year. This year staff is reflecting appropriations of fund balance, reserves and capital transfers different than in prior year. Appropriations of fund balance and reserves are reflected on a 1112 basis with the intent of making any necessary final adjustments in the 12th period. This change helps smooth out the impact to the bottom line when reporting on all operating funds and still ensures these items are accounted for throughout the fiscal year. Capital transfers this fiscal year are reflected as completed in 01 to ensure full funding of FY17-18 Capital Projects at the start of the fiscal year. Like in prior years, estimates are used to capture outstanding items that were not available at the time of developing this report. General Fund The General Fund is overall performing within expectations for the second quarter with year to date revenue receipts at 67.9% and total expenditures at 46% of the FY17-18 Revised Budget. A brief summary of 02 highlights contained within this report are provided below: Current property tax collections are trending slightly ahead of the FY17 collection rate by 7.2%. Staff anticipates collections to meet budget projections for the fiscal year. Quarterly Financial Report Pg. 02 • Sales tax collections are 2.8% higher in Q2 of FY18 as compared to collections for the same period in FYI 7 and up $40,867 from budget. • Total Fines and Forfeitures are running approximately (17.5%) lower than the same period last fiscal year. The decrease is primarily in Municipal Court Fines, which are driven by citations processed by the Municipal Court. To date a significant decrease has continued to be seen in citations (34.2%) through the second quarter. The decrease is associated with a number of factors including a shortage in patrol and traffic officers and impacts from the Sandra Bland Act. In looking at April collections staff has seen an uptick due to the majority of vacant positions having been filled. Staff will continue to monitor this revenue source closely over the coming months and will adjust appropriately for any potential shortfall. • Total Licenses & Permits are trending 20.9% above the prior year collection rate resulting from strong construction activity. In addition the annual payment for Gas Well permit fee was received in Q2 and Street Inspection fees were up due to recent inspections for additions at Smith Farm and Thornbridge North. • Charges for Services are trending slightly below FY17 collections by (3.8%) with the majority of the impact in athletic revenues and mowing fees. Athletic and Softball league revenues are down due to the renovation of Northfield Park. • Expenditures overall tracked within expectations. Park & Recreation Facilities Development Fund The Park & Recreation Facilities Development Fund is overall performing within expectations through the second quarter with year to date revenue receipts at 48.5% and total expenditures at 47.4% of the FYI 7-18 Revised Budget. A brief summary of Q2 highlights contained within this report are provided below: Sales tax collections are 2.8% higher in Q2 of FY18 as compared to collections for the same period in FYI 7. Quarterly Financial Report Pg. 03 • NRH Centre revenues were up 7.7% from prior year primarily due to an uptick in memberships and an increase in events at the Grand Hall. • Expenditures for Reserves and Other Expenditures reflect above prior year due to staff completing all capital project transfers for the FY17-18 Revised Budget prior to Q2. Crime Control District Fund The Crime Control District Fund is overall performing within expectations for Q2 with year to date revenue receipts at 51.3% and total expenditures at 46% of revised budget. A brief summary of Q2 highlights contained within this report are provided below: • Sales tax collections are 2.5% higher in Q2 of FY18 as compared to collections for the same time period in FYI 7. • SRO Reimbursement is at 52% of budget due to the receipt of one of two annual payments. • Expenditures overall tracked within expectations. Utility Fund The Utility Fund is overall performing within expectations for Q2 with year to date revenue receipts at 39.7% and total expenditures at 49.9% of revised budget. A brief overview of highlights of activity for Q2 contained within this report are below: • Water sales are trending 10.3% above prior year collections and are currently trending to meet budget estimates. This is in part due to billable water sales being up 2.7% and due to the rate increase that took effect in October 2017. • Sewer sales are trending 8.7% above prior year collections and are currently trending to meet budget estimates. • Expenditures overall tracked within expectations. Staff hopes the Council finds this report helpful and informative and will be happy to address any questions or concerns you may have. Quarterly Financial Respectfully Submitted, 7/ty— Robert Myers Budget & Research Director Quarterly Financial Report Pg. 05 General Fund The General 1::::uiid is overall Iaerforming within expectations for the second qLu airteir with year to date revenue receil,,)ts at 67.9% and total exlf')einditures at 46% of the 1::::Y1 7.18 Revised 1::.:4udget. The General F::uind includes a revision of $285,133 for the annual enCLAMI[Draince roll that reflects iterns included in the 1:::7YI6.17 midget that will be received and paid foi- during the ci.jinrent fiscal year. l he below analysis includes highlights and iterns of note for Q2. Revenues 2.1t P.nly.........ra.X. The city receives rnost property tax revellUe between October and F::ebruar Y, With Decernbeir thrr.xigh F::elaruary typically loeing the highest collection 'nonths. Ci.arreint General Ill.and 1:1roperty tax collections throi.igh March were $15,332,736 orr 96% of Nidget. Staff currently anticipates collections to reach IDi.idget estirnates. .S a.112§ [R x. Sales tax collections October through March totaled $5,103,945, which is slightly ahead of IDijdget estimates by $40,867 or 0.8%. The 1:::�Y1 7.18 Adopted Budget for sales tax estimated 2% growth over aCtUal collections in 1:::�Y 16.17. Sales tax collections are overall in line with IDUdget estimates and staff currently anticipates 'fleeting original loudget lorojections. r@gq1hi11se [21 1l:!Y.. .J. . .... :::irainclhise 1::::ees currently reflect receipts of $3,017,906 or 73,6% of loudget and is trending 15,3% above 1::::Yl6.l 7 through the sane time period, Through March firainchise fees for cable, telephone, gas, and electricity have been received accordingly. E.J1112.2 & IF o.!:.!.eJ..t u.1i.e. s. F:7iines & l::::orfeit(.Ares total $917,391 or 42.2% of loi.idget. Mi.jinicipal Coi.jirt F::iines, which are driven primarily lay the number of citations written by the 1:::Iolice Departirineint and processed by l\AL.inicil,,.)al Coi..iirt are down as compared to prior year lay (34.2%). Die decrease thrmigh Q1 and partially (hrokigh Q2 was associated with a shortage in patrol and traffic officers. In addition, the Sandra E:land Act has contini,jed to have an imlcract. In revievving April collections staff saw a tick i.ala from the trend ,.:�eein in the first two p.jairters, di.,ie in large part to the rinalorty of vacaincie,,.; loeirig filled. Staff mirrently anticipate the remaining Quarterly Financial Report Pg. 06 quarters to reflect a rnore positive trend IDUL Will continue to 'nonitor this revenue source closely and provide an update in the Q3 financial report, .11 Lc e1r].s e..s & If errrmroiit Revenue from licenses and permits totaled $1,286,626 or 58.3% of the 17udget. The City exl',)erienced a steady strearn of construction related revenue through Me second quarf.er. EUlding ::)ermits totaled $556,315 or 51. 7% of projected collections. Collections %a ere driven by strong construction activity including the Del-Ifflitting of the Stone Creek Assisted I ving Center. Curla & drainage inspection fees, which are assessed on new developments, totaled $53,750 or 85.9% of budget. These revenues are driven by construction related activity in the City. Collections included inspection and lolan review fees for Iron Horse COI'TII'TIOI'IS F)lhase 11. I lectriGal loerrrrits were ulo, totaling $49,413 or 98.8% of loudget due to permitting for 8 buildings for Dolce 111111. Street inspection fees were also 1,310, totaling $43,906 or 129% of loudget due to recent inspections for the SI'niLh arrin addition and the Thornbridge Norl:h addition. I""ood Service l:::IerrniLs totaled $147,065 or 91.3% of laudget. Collections are ulo 3.5% as compared to f""Y1 7 and staff currently anticipates total receipts to meet loudget. The hulk of food service I,errnit s are historically collected at the onset of the fiscal year due to the tirning of when perrnits are renewed. r.2.i.r S e..Jr..M.112 e. Charges for Service totaled $1,068,163 or 44,5% of budget, Mowing 1:::ees totaled $25,567 which is down (23,7%) from F:Y1 7 collections. Mowing fees are payments of liens that were placed on properties due to code violations that required the City to snow, clean -up or demolish as property, Through Q2 there were not as many large liens paid off like in lorior year; however, based on current collections staff anticipates meeting loudget for mowing fees, Athlete revenue totaled $7,327 or 6.12% of loudget and is down (87.1%)%) when compared to lorior year. The primary. driving factor for this decrease is the renovation of Northfield 1:::Iai,k. I )ue to the ongoing renovation, the city is not holding softball leagues, which are assessed fees for usage of tll(.., Dark IfK',lUdiI')g electricity. Softloall leagues will resume once the renovation is c',ornlplete. AI'TIlDulan(..,.e fees were $788,634 or 46.2% of budget which is in-lime with lorior year staff will continue to rnonitor this revenue source closely and provide ul.'.)dates in future reports. Quarterly Financial Report Pg. 07 11 n tergove rn men tal revenues totaled $2,691,035 or 49.40/0 of oudget. Intergovernmental revenues are the indirect costs IDaid to the General F::und by the City's otheir funds. Transfers to the General :::�uind are made on a monthly basis loased on a 1/12 increment, Flarks and CCI ) vary from this trend due to quarterly processing of economic development incentives, Consolidation [ReirrIbUirserneints within the Intergovernmental category, totaled $1,216,664 or 49.9% Of budget. This revenue accounts for 1.)airticipating entity loayrneints for the G01111111,11niCations and detention consolidation vvIhi(:.,,h are paid on a quarterly basis. A portion of shared service revenue is associated with shared costs for the CAID/IRINAS system. I Revenue collections for CAID/IRINAS are received in two Day- rents typically, one in Il ebruairy and one in August. IM iis cell Ila ineoius ............................................................................ Miscellaneous revenue totaled $1,258,317 or 56.4% of revised budget. One of the largest sources of revenues within this category is Radio Reil'olbuirserneints, which are remitted to the City by participants in the radio consortium, for which 1141RI I is the coordinating entity, and ai,(.., based an the nurnIb(..,.i, of radios each entity IDossesses that are not currently covered under warranty. I:Radio reirnlourserneints through Q2 totaled $2(55,117 or 96,9% of budget. Sale of F:1roperty totaled $30,200 due to the sale of property on Jerrie Jo I )irive, I )esiginated F::uinds City Mall I )ebt to date reflects $800,000 in the transfers to the General F::uind, This fiscal year this transfer will be recognized on a 1/12 loasis with a year end adjustment loased on the actual need in the Geinoir�al F::uind. ApptCqp iCli.a tJi.212.s of 11:::uJInJ IB. A..IIA n c e.. Appropriations of fund balance totaled $285,133 for prior year encumbrances. These encumbrances are items that were approved by City Council in the prior year, but will be received and paid for in the current fiscal year. Expenditures Overall in 02 Me General F::Urld trended within eXIDectations with total expendih.ii-es of $21,574,148 or 46% of loudget and 1.2% ahead of prior year expenditures. Iterns of note above His trend are detailed loelow. the F:11ainining & I )evelopmenit delpartrneint's expenditures carne in at $593,158 or 46.4% of budget and 14.3% ahead of prior year expenditures. The bulk of this increase is related to the addition of one full Unne E.:qjilding Inspector that was added as part of the 1::::Y '16 17 Revised budget and filled later in the fiscal year. ::.:::xlpoindituires in Neighborhood Services came in at $880,447 or 44% of budget and 7.5% higher Juan lorior year expenditures. A loull, of the increase over lairior year is Quarterly Financial Report Pg. 08 related to costs associated with a long term employee's retirement in the second quarter, Non departmental expenditures were $550,119 or 51,4% of budget and 8.5% ahead of prior year due primarily to an increase in the fee for the 1141:::::FS- program that was included in the F:Y 17 18 Adopted ::.:#udget. Reserves and Other E.:Expenditures came in at $684,931 or 43.,8% of budget and 23.4% ahead of lDrior year prirnarily due to the c1hainge, in timing of when caloital transfers and reserves are loeing recognized. This fiscal year all caloital transfers were recognized as fully expended in Q1 and all reserves are recognized on a 1/12 lOaSiS With 12 equal IDay rnents. Quarterly Financial MONTHLY FINANCIAL REPORT FOR MARCH 2018 t�% GENERAL FUND(001) t Y b 9 0 0 L Y N I B Revenues Taxes $ 32,144,108 $ 32,144,108 $ 24,333,059 75.70% $ 22,916,023 6.18% Fines&Forfeitures 2,175,366 2,175,366 917,391 42.17% 1,112,060 -17.51% Licenses&Permits 2,205,406 2,205,406 1,286,626 58.34% 1,063,565 20.97% Chargesfor Services 2,40.1,541 2,401,541 1,068,163 44.48% 1,110,141 -3.78% Intergovernmental 5,446,957 5,446,957 2,691,035 49.40% 2,810,408 -4.25% Miscellaneous 2,233,234 2,233,234 1,258,317 56.35% 364,584 245.14% Total Revenues $ 46,606,612 $ 46,606,612 $ 31,554,591 67.70% $ 29,376,781 7.41% Appropriation of Fund Balance $ $ 285,133 $ 285,133 100.00% $ 184,621 54.44% Total Resources $ 46,606,612 $ 46,891,745 $ 31,839,724 6790% $ 29,561,402 7.71% Expenditures City Council $ 131,079 $ 131,079 $ 52,345 39.93% $ 65,959 -20.64% City Manager 667,063 667,769 318,789 47.74% 310,324 2.73% Communications 367,310 374,936 161,004 42.94% 171,012 -5.85% City Secretary 447,396 440,565 190,971 43.35% 203,772 -6.28% Legal 385,803 367,803 147,002 39.97% 159,310 -7.73% Human Resources 150,464 150,676 78,061 51.81% 68,853 13.37% Finance 720,828 722,196 321,377 44.50% 331,756 3.13% Budget&Research 412,093 405,638 257,718 63.53% 242,762 6.16% Municipal Court 1,388,506 1,438,234 623,160 43.33% 661,580 -5.81% Planning&Development 1.,271,250 1,277,199 593,158 46.44% 519,128 14.26% Economic Development 336,148 336,766 153,515 45.59% 155,338 -1..17% Library 2,200,342 2,204,488 1,034,028 46.91% 1,021,877 119% Neighborhood Services 1,978,654 1,988,478 880,447 44.28% 818,766 Z53% Public Works 3,185,518 3,171,137 1,385,122 43.68% 1,471,223 -5.85% Parks and Recreation 2,148,142 2,131,307 977,572 45.87% 1,088,890 -10.22% Police 14,440,270 14,489,369 6,662,367 45.98% 6,350,749 4.91% Fire 12,931,029 13,146,995 6,096,412 46.37% 6,205,188 -1.75% Facilities/Construction Management 812,101 812,101 406,050 50.00% 418,368 -2.94% Non-Departmental 1,067,329 1,069,722 550,119 51.43% 506,900 8.53% Reserves&Other Expenditures 1,565,287 1,565,287 684,931 43.76% 555,238 23.36% Taal Expenditures $ 46,606,612 $ 46,891,745 $ 21,574,148 46.01% $ 21,326,993 1.16% Quarterly Financial Report Pg. 10 Park & Recreation Facilities Dev. Fund The Parks & Recreation Facilities Development Fund is overall performing within expectations for the second quarter with year to date revenue receipts at 48.5% and total expenditures at 47.4% of the FYI 7-18 Revised Budget. The below analysis includes highlights and items of note for Q2 activity. Revenues Sales tax collections October through March totaled $2,551,973 which exceeds budget by $20,547 or 0.8%. The FY17-18 Adopted Budget for sales tax estimated 2% growth over actual collections in FY 16-17. Sales tax collections are overall in-line with budget estimates and staff currently anticipate to meet original budget projections. NRH Centre revenues totaled $1,458,626 or 46% of budget and was up 7.7% over prior year collections. The bulk of this increase is associated with an uptick in Membership and drop-in pass revenue, which totaled $656,874 or 46.3% of budget due primarily to an increase in memberships. Additionally, Grand Hall revenue totaled $167,389 or 72.1% of budget and is trending 55.8% ahead of prior year collections. The increase is due to an overall increase in the number of event rentals occurring on a weekly basis and due to the addition of Sunday rental with Compass Christian Church. Expenditures Operating expenditures not associated with the NRH Centre totaled $1,403,339 or 39.7% of budget and overall performed within expectations for Q2 with activities in these divisions beginning to ramp up in the later part of 02. The only item of note within this grouping was in Parks Facilities Development Administration totaling at $364,387 or 47.7% of budget which reflected as down slightly from prior year due to the retirement of a long term employee in Q2 of FY 16-17 that caused an uptick in that year. Expenditures for the NRH Centre totaled $1,284,598 or roughly 42.4% of budget and 3.1% ahead of prior year expenditures. Aquatics totaled to $278,326 or 41.5% of budget and reflected as up significantly from prior year. The bulk of this increase is due to swimming pool maintenance performed in Quarterly Financial Report Pg. 11 Q2 with the balance associated with the addition of a full time Aquatics Supervisor that replaced the Assistant NRH Centre Manager in a position restructure. Building Services totaled $147,075 or 50% of budget and came in significantly below prior year. The majority of this decrease is associated with the lower electric rate that took effect in January 2018. Reserves & Other Expenditures totaled $1,581,399 or 64.9% of budget and came in significantly higher than prior fiscal year expenditures. The bulk of the increase is due to the change in timing in recognizing reserves and capital transfers, which this fiscal year are reflected on a 1/12 basis for reserves and as fully completed in Q1 for capital transfers. In addition, this year's budget included an increase in debt service payments for the debt issued for the Northfield Park project. Quarterly Financial \5j 11-11, r MONTHLY FINANCIAL REPORT FOR MARCH 2018 PARKS AND RECREATION FUND(125&126) r.. r r ® n w a e a Revenues Sales Tax $ 5,095,823 $ 5,095,823 $ 2,551,973 50.08% $ 2,481,903 2.82% Interest Income 26,160 26,160 23,420 89.53% 15,451. 51.58% Youth Assoc.Maintenance Fees 44,500 44,500 18,878 42.42% 28,855 -34.58% Tennis Center Revenue 372,550 372,550 150,559 40.41% 161,545 -6.80% Transfer In-Aquatic Park Fund 87,869 87,869 43,934 50.00°% - 100.00% Park Impact Fee 70,000 70,000 49,512 70.73% 31,577 56.80% Other Income 500 500 517 103.40% 10,040 -94.85% NRH Centre 3,168,102 3,168,102 1,458,626 46.04% 1,353,850 7.74% Total Revenues $ 8,865,504 $ .,.,8,865,504, -$ 4,297,419 .....4847% $.,.,., 4,133,221. -.,.397% Appropriation of Fund Balance $ 135,000 $ 135,000 $ 67,500 W00% $ 41,307 63A1% Total Resources $ 9,000,504 $ 9,000,504 $ 4,364,919 4850% $ 4,174,528 4.56% Expenditures Parks Facilities Dev.Admin. $ 764,159 $ 764,758 $ 364,387 47.65% $ 385,779 -555% Maintenance&Operations 2,155,009 2,149,485 794,865 36.98% 795,675 -010% Tennis Center Operations 616,486 617,545 244,087 39.53% 251,331 -2.88% Operating Expenditures $ 3,535,654 $ 3,531,788 $ 1,403,339 39.73% $ 1,432,785 -2.06% Center Management $ 792,553 $ 747,729 $ 291,623 39.00% $ 306,624 -4.89% Fitness 395,271 395,271 204,782 51.81% 191,897 6.71% Building Operations 203,842 204,195 106,290 52.05% 109,891 -3.28% Aquatic 625,629 671,159 278,326 41.47% 224,788 23.82% Recreation Sports 358,837 372,329 106,797 28.68% 98,953 7.93% Event Center 362,838 348,053 149,705 43.01% 138,532 8.07% Building Services 294,150 294,150 147,075 50.00% 175,950 -16.41% NRH Center Expenditures $ 3,033,120 $ 3,032,886 $ 1,284,598 42.36% $ 1,246,635 3.05% Reserves 8,Other Expenditures $ 2,431,730 $ 2,435,830 $ 1,581,399 64.92% $ 1,003,848 57.53% Total Expenditures $ 9,000,504 $ 9,000,504 $ 4,269,336 47.43% $ 3,683,268 1591% Quarterly Financial Report Pg. 13 Crime Control District The Crime Control District Fund is overall performing within expectations for the second quarter with year to date revenue receipts at 51.3% and total expenditures at 46% of the FY17-18 Revised Budget. The below analysis includes highlights and items of note for Q2 activity. Revenues Sales tax collections October through March totaled $2,532,713 which exceeds budget estimates by $12,003 or 0.48%. The FY17-18 Adopted Budget for sales tax estimated 2% growth over actual collections in FY 16-17. Sales tax collections are overall in-line with budget estimates and staff currently anticipates meeting original budget projections. SRO Reimbursements (BISD) totaled $109,648 in 02. Each year, BISD reimburses NRH for 50% of the School Resource Officers (SROs). This reimbursement is typically received in two installments; one in December and one in May. Through Q2, the first of two payments have been received. Franchise Fees totaled $96,127 or 110% of budget and came in significantly over prior year collections due to a contract change that altered the reporting period and took effect last fiscal year and negatively impacted last year's receipts. Expenditures Total expenditures were $2,473,732, or 46%. Expenditures in Property Evidence totaled $7,564 or 24.9% of budget and fell significantly below prior year expenditures due the planned move of salaries and benefits for two full- time positions to the General Fund budget as part of the FY 17-18 budget process. Reserves & Other Expenditures totaled $91,732 or 37.1% of budget and came in significantly lower than prior year expenditures due to FY 16-17 including a large capital project transfer for the Public Safety Technology Purchases (IT 1702) project. Quarterly Financial Quarterly Financial MONTHLY FINANCIAL REPORT FOR MARCH 2018 CRIME CONTROL DISTRICT FUND(130) ira+0xe ^ ® b y W W a W A Revenues Sales Tax $ 5,069,844 $ 5,069,844 $ 2,532,713 49.96% $ 2,471,284 2.49% Franchise Fees 87,248 87,248 96,127 110.18% 47,129 103.97% Interest Income 3,028 3,028 4,080 134.74% 1,824 123.68% SRO Reimbursement(BISD) 210,918 210,918 109,648 51.99% 104,760 4.67% Other - - 11,531 100.00% 7,220 59.71% Total Revenues $ 5,371,038 $ 5,371,038 $ 2,754,099 51.28% $ 2,632,217 4.63% Appropriation of Fund Balance 9,557 9,557 4,779 50.00% 100.00% Total Resources $ 5,380,595 $ 5,380,595 $ 2,758,878 51..27% $ 2,632,217 4.81% Expenditures Administration $ 9,500 $ 9,500 $ 3,461 36.43% $ 6,798 -49.09% Administrative Services 1,006,895 1,008,306 467,084 46.32% 434,571. 7.48% Investigations 510,117 509,425 236,077 46.34% 220,576 7.03% Uniform patrol 3,046,166 3,009,180 1,400,884 46.55% 1,373,328 2.01% Technical Services 565,477 566,712 266,930 47.10'% 256,188 4.19% Property/Evidence 30,400 30,400 7,564 24.88'% 160,457 -95.29% Operating Expenditures $ 5,168,555 $ 5,133,523 $ 2,382,000 46.40% $ 2,451,918 -2.85% Reserves&Other Expenditures $ 212,040 $ 247,072 $ 91,732 37.13% $ 1,141,525 -91.96% Total Expenditures $ 5,380,595 $ 5,380,595 $ 2,473,732 45.98% $ 3,593,443 -31.16% Quarterly Financial Report Pg. 16 Utility Fund The Utility Fund is overall performing within expectations through the second quarter with year to date revenue receipts at 39.7% and total expenditures at 49.9% of the FY17-18 Revised Budget. The Utility Fund includes a revision of $89,843 for the annual encumbrance roll that reflects items included in the FY16-17 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note through Q2 activity. Revenues Total operating revenue in the Utility Fund was $13,220,476 or 39.3% of budget and was 9.5% ahead of prior year collections through the same period. The largest revenue sources in this fund are collections for water and sewer sales. To date, total collections for water sales were $7,737,547 or 36% of budget. Water Sales to date are trending 10.3% ahead of prior year in part due to billable sales being up 2.7% from the same time period in FY17 and due to the rate increase that took effect in October, which increased the volumetric rate by $0.29 per 1,000 gallons and the water pass through rate by $0.33 per 1,000 gallons. Collections as compared to a straight-line target of 50%, fall below target, due to the seasonal nature of water sales, which historically track around 36% of total collections for this time period. Sewer Sales to date total $5,041,337 or 44.6% of budget and is trending 8.7% above prior year collections for the same period. Like water sales, a pass through rate increase took effect in October, increasing the sewer pass through rate by $0.25 per 1,000 gallons of sewer. Staff will continue to monitor the collection trend on water and sewer closely and provide updates in future quarterly reports. Appropriations of fund balance totaled $432,785 or 56% of budget. This includes an increase of $89,843 for prior year encumbrances for items approved in the FY16-17 budget. Quarterly Financial Report Pg. 17 Expenses Total expenses were $17,189,962 or 49.9% of budget. Right of Way Maintenance expenditures totaled $135,314 or 44.4% of budget and was significantly ahead of prior year expenditures. The bulk of expenses posted to date were for equipment and a vehicle purchase for the City's Right of Way Maintenance crew, which were one-time expenses, included as part of the annual encumbrance roll. Water Service expenses totaled $6,960,136 or 45.6% of budget and 32.8% above prior year primarily due to the timing of the receipt and posting of bills in the prior fiscal year for water purchases from Fort Worth and the Trinity River Authority (TRA) for the purchase of water. In addition, this year both entities included rate increases which also attributed to this increase. Sewer Service expenses totaled $3,793,571 or 51.4% of budget and 23.6% above prior year expenditures due in part due to the timing for the receipt and posting of bills in the prior fiscal year for the purchase of sewer treatment services from Fort Worth and TRA. In addition, this year both entities included rate increases which has also attributed to the increase over the prior year. Accounting Services and Budget & Research totaled $184,818 and $102,912, respectively and both departments reflected substantially above prior year expenditures. These increases are primarily due to position vacancies during Q2 for the prior fiscal year which have been filled during the current fiscal year. Non-departmental expenses totaled $144,281 or 39.9% of budget. The bulk of the increase over prior year expenses was related to the timing of payments for the annual external audit and property insurance. Reserves & Other Expenses also showed as up over prior year due to the timing of transfers for capital projects, which this fiscal year were reflected as completed in Q1. Quarterly Financial Fx tI �o MONTHLY FINANCIAL REPORT FOR MARCH 2018 Og UTILITY FUND(415) Zi r Y Y e Y x a o Revenues Water Sales and Charges $ 21,500,223 $ 21,500,223 $ 7,737,547 35.99% $ 7,015,560 10.29% Sewer Sales and Charges 11,294,148 11,294,148 5,041,337 44.64% 4,636,198 8.74% Miscellaneous Revenues 856,523 856,523 441,592 51.56% 420,836 4.93% Total Operating Revenues 33,650,894 33,650,894 13,220,476 39.29% 12,072,594 9.51% Appropriation of Fund Balance $ 685,883 $ 775,726 $ 432,785 55.79% $ 429,104 0.86% Total Resources $ 34,336,777 $ 34,426,620 $ 13,653,261 39.66% $ 12,501,698 9.21% Expenses Operating Expenses Administration $ 334,024 $ 334,377 $ 156,035 46.66% $ 148,977 4.74% Development 896,822 890,084 423,050 47.53% 427,583 -1.06% Right of Way Maintenance 233,754 304,669 135,314 44.41% 28,461 375.44% Total Operating Expenses 1,464,600 1,529,130 714,399 46.72% 605,021 18.08% Water Service Expenses $ 15,276,852 $ 15,249,872 $ 6,960,136 45.64% $ 5,241,475 32.79% Sewer Service Expenses 7,406,665 7,388,273 3,793,571 51.35% 3,070,081 23.57% Total Water and Sewer Expenses $ 22,683,517 $ _22,638,145 _$ 10,753,707 4250% $ 8,311,556 _2938% Finance and Utility Billing Meter Reading $ 519,638 $ 520,344 $ 244,893 47.06% $ 232,727 5.23% Utility Billing/Customer Service 974,423 976,011 416,107 42.63% 415,236 0.21% Utility Collection Services 240,027 240,027 115,973 48.32% 133,560 -13.17% Accounting Services 420,264 417,504 184,818 44.27% 160,955 14.83% Budget&Research 227,555 227,731 102,912 45.19% 79,711 29.11% Total Finance and Utility Billing Expenses $ 2,381,907 $ 2,381,617 $ 1,064,703 44.71% $ 1,022,189 416% Building Services 1,822,929 1,822,929 911,465 50.00% 911,465 0.00% Non-Departmental 291,069 362,044 144,281 39.85% 124,632 15.77% Total Building&Non-Departmental $ 4,495,905 $ 4,566,590 $ 2,120,449 46.43% $ 2,058,286 3.02% Reserves&Other Expenses $ 5,692,755 $ 5,692,755 $ 3,601,407 63.26% $ 3,193,157 12.79% Total Expenses $ 34,336,777 $ 34,426,620 $ 17,189,962 49.93% $ 14,168,020 21.33% Quarterly Financial Quarterly Financial Report Pg. 20 Self Insurance Fund The Self Insurance Fund is overall performing within expectations for Q2 with year to date revenue receipts at 49.1% and total expenditures at 46.5% of the FY17-18 Revised Budget. The below analysis includes highlights and items of note for Q2. Revenues Revenues totaled $6,834,208 or 49.1% for Q2. Allocations for health insurance and workers compensation are charged to City Departments on a 1/12 basis with 12 equal monthly payments. Current collections are in line with expectations. Other Revenues totaled $103,040 or 19.4% of budget. The bulk of budgeted revenue in Other revenue is related to expenditure reimbursements from the City's Stop Loss Insurance that is paid for individual health/medical claims submitted above $175,000. Expenses Expenses totaled $6,470,919 or 46.5% of budget. The bulk of expenditures in this fund are from Health/Medical claims. Health/Medical claims for Q2 totaled $5,582,165 or 47% of budget. In Q1 and Q2 health/medical claims have normalized and to date high claims have not been an issue as in prior years. Staff will continue to monitor claims closely through the coming periods and provide an update in the Q3 report. Reserves and Other Expenses came in at $69,335 or 50% of budget and significantly over prior your expenditures due to the timing of when reserve contributions are recognized. This fiscal year reserves are recognized on a 1/12 basis with 12 equal payments. Quarterly Financial MONTHLY FINANCIAL REPORT FOR MARCH 2018 2tl SELF INSURANCE FUND(515) �tl�cnxlc � G, Revenues Allocations: Health/Medical $ 11,475,781 $ 11,475,781 $ 5,773,935 50.31% $ 5,315,550 8.62% Workers Compensation 592,520 592,520 298,421 50.36% - 100.00% Administration Allocation 512,517 512,517 258,127 50.36% 528,813 -51.19% Other Insurance 696,798 696,798 350,685 50.33% 291,652 20.24% Total Allocations $ 13,277,616 $ 13,277,616 $ 6,681,168 50.32% $ 6,136,075 8188% Other: Interest Income $ 36,604 $ 36,604 $ 26,227 71.65% $ 19,576 33.98% Other Income 95,800 95,800 67,578 70.54% 67,715 -0,20% Expenditure Reimbursement 400,000 400,000 9,235 2.31.% 111,743 -91.74% 'total Other Revenues $ 532,404 $ 532,404 $ 103,040 19.35% $ 199,034 -08.23% 0.00% Appropriation of Fund Balance $ 100,000 $ 100,000 $ 50,000 50.00% $ - 100.00% Total Resources $ 13,910,020 $ 13,910,020 $ 6,834,208 49.13% $ 6,335,109 7.88% Expenses Health/Medical $ 11,810,884 $ 11,870,884 $ 5,582,165 47.02% $ 5,137,825 8.65% Worker's Compensation 592,520 592,520 182,980 30.88% 157,415 16.24% Personnel Expenses 515,347 515,347 216,003 41.91% 224,980 -3.99% Other Insurance 589,799 589,799 321,647 55.55% 294,604 11.22% Other Expenses 95,800 95,800 49,422 51.59% 61,361 -19.46% Life Insurance Premiums 107,000 107,000 43,367 40.53% 48,302 -10,22% Total Operating Expenses $ 13,771.,350 $ 13,771,350 $ 6,401.,584 46,48% $ 5,924,487 8.05% Reserves&Other Expenses $ 138,670 $ 138,670 $ 69,335 50.00% $ - 100.00% Total Expenses $ 13,910,020 $ 13,910,020 $ 6,470,919 46.52% $ 5,924,487 9.22% Quarterly Financial Report Pg. 22 Aquatic Park Fund The Aquatic Park Fund is overall performing within expectations through the second quarter with year to date revenue receipts at 4.9% and total expenditures at 36.3% of the FY17-18 Revised Budget. The below analysis includes highlights and items of note for Q2 activity. Revenues Total Aquatic Park revenue was $256,425 or 4.9%. Revenues are overall in- line with FY1 7 collections, but fell below a straight-line target of 50% due to the operations for the park currently being in its off-season. Appropriations of Fund Balance totaled $50,000 or 50% of budget and reflected as up from prior fiscal year due to the change in when appropriations of fund balance are reflected. This fiscal year appropriations of fund balance are reflected on a 1/12 basis. Expenses Total expenses for the Aquatic Park Fund were $1,914,659, or 36.3% of budget. General Services totaled $263,400 or 30.9% of budget and reflected as down (13.3%) from prior fiscal year. The decrease was primarily due to a decrease in the electric rate charged beginning January 2018, with the balance due to the timing of purchases made for replacement equipment and furniture for the Park. Aquatics reflected as down from prior fiscal year with total expenses of $36,469. This was in large part due to the timing of the payment for the annual contract with Ellis and Associates for lifeguard training and standards. Maintenance also reflected as down from the prior fiscal year with total expenses of $147,006. This was in large part due to maintenance and repair expenses being higher in FY 16-17 for items such as leak repairs early Q2. Reserves & Other Expenses totaled $1,213,499 or 74.1% of budget and (17.5%) below prior year expenditures primarily due to the FY 16-17 transfers for capital projects exceeding the planned transfers in FY 17-18. Quarterly Financial Quarterly Financial MONTHLY FINANCIAL REPORT FOR MARCH 2018 ) ..s AQUATIC PARK FUND(4:15) ,aloes Cl Revenues Admissions: $ 3,678,150 $ 3,678,150 $ 196,224 5.33% $ 200,868 -2.31% Food and Beverage 1,019,552 1,019,552 1,227 0.12% 593 106.91% Merchandise 158,100 158,100 53 0.03% 364 -85.44% Rentals 249,787 249,787 75 0.03% (20) -475.00% Total Operating Revenues $ 5,105,589 $ 5,105,589 $ 197,579 3.87% $ 201,806 -2.09% Other Revenue- Interest Income $ 12,600 $ 12,600 $ 7,285 57.82% $ 5,644 29.08% Other Income 50,250 50,250 1,561 3.11% 2,287 -31.74% Total Other Revenue $ 62,850 $ 62,850 $ 8,846 14.07% $ 7,931 11.54% Appropriation of Fund Balance $ 100,000 $ 100,000 $ 50,000 50,00% $ - 100.00% Total Resources $ 5,268,439 $ 5,268,439 $ 256,425 4.87% $ 209,737 22.26% Expenses General Services $ 850,866 $ 851,219 $ 263,400 30.94% $ 303,894 -13.33% Parks&Public Grounds 99,673 99,708 8,089 8.11% 8,522 -5.08% Aquatics 597,314 597,420 36,469 6.10% 66,084 -44.81% Maintenance 556,267 556,832 147,006 26.40% 207,424 -29.13% Business Office 152,915 138,268 51,214 3204% 50,017 2.39% Martking/Advertising 449,372 449,548 60,508 13.46% 77,094 -21.51% Gift Shop 125,087 125,175 36,444 29.11% 25,584 42.45% Food 152,074 152,162 17,247 11.33% 17,563 -1.80% Ice Cream Shop 141.,690 141,743 10,684 7.54% 11,152 -4.20% Group Sales 63,132 78,132 19,360 24.78% 18,918 2.34% Admissions 144,619 144,795 25,041 17.29% 24,830 0.85% Elements of Fun 9,634 9,634 2%2 2.93% 382 -26.18% Birthday Parties 25,165 25,165 1,039 4.13% 311 234.08% Catering 34,036 34,036 1,564 4.60% 2,190 -28.58% Funnel Cake 35,056 35,056 1,457 4.16% 3,658 -60.17% Rentals 11,711 11,746 4,393 37.40% 4,188 4.89% Food Service Building 179,087 179,175 18,282 10.20% 17,005 7.51% Total Operating Expenses $ 3,627,698 $ 3,629,814 $ 701,160 19.32% $ 837,724 -16.30% Reserves&Other Expenses $ 1,640,741 $ 1,638,625 $ 1,213,499 74.06% $ 1,470,094 -17.45% Total Expenses $ 5,268,439 $ 5,268,439 $ 1,914,659 36.34% $ 2,307,818 -17.04% Quarterly Financial Report Pg. 25 Fleet Services Fund The Fleet Services Fund is overall performing within expectations in Q2 with year to date revenue receipts at 59% and total expenditures at 37.5% of the FY17-18 Revised Budget. The Fleet Services Fund includes a revision of $732,668 for the annual encumbrance roll that reflects items included in the FY16-17 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for Q2 activity. Revenues Total revenues were $2,588,494 or 59% of budget. Overall revenues trended ahead of expectations due to an appropriation of fund balance in the amount of $732,668 for the annual encumbrance roll which was for items that were approved by Council in the prior year, but will be received and paid for in the current fiscal year. Sale of surplus property totaled $0 due to no auctions having been held so far this fiscal year. Staff anticipates an auction will be held in Q3. Other income totaled $50,492 due to an insurance claim payment received in Q2 for a totaled Tahoe. Expenditures Expenses totaled $1,646,510 or 37.5% of budget which overall exceeded prior year actual expenditures by 54%. The bulk of the increase in this fund from prior year is related to roll-over purchases for FY 16-17 vehicles and equipment that were made in Q1-2 in addition to some of FY 17-18 purchases, as reflected in Equipment Purchases, Fire Vehicles and Police Vehicles. Reserves & Other Expenses totaled $342,855 or 68% of budget. The increase over prior year is related to the timing of when transfers for capital projects were made with Q1-2 reflecting 100% of the planned transfers for the replacement of Backhoe Unit 479 (FS1802) and equipment costs for the replacement of Ambulance Unit 973 (FSI 801). Quarterly Financial Report Pg. 26 Equipment Services Operations saw a slight tick-up from prior year with the bulk of the increase related to an increase in fuel purchase cost. Quarterly Financial ,2 MONTHLY FINANCIAL.REPORT FOR MARCH 2018 i1:rc FLEET SERVICES FUND(510) Y%9YdYi�f U) B Y Y b b y \ Y Y Y Y Y Revenues Charges for Service General Fund $ 968,193 $ 968,193 $ 484,096 50.00% $ 694,838 -30.33% Utility Fund 1,967,647 1,967,647 983,824 50.00% 983,823 0.00% Utility CIP/Utility Construction 288,678 288,678 144,339 50A0% 144,339 0.00% Crime Control&Prevention District 170,426 170,426 85,213 50.00% 85,213 0.00% Park&Recreation Development Fund 143,939 143,939 71,970 50.00% 71,969 0.00% Other Funds 40,278 40,278 20,140 50.00% 20,140 0.00% Total Charges for Service $ 3,579,161 $ 3,579,161 $ 1,789,582 50.00% $ 2,000,322 -10.54% Other Revenues Interest Income $ 17,608 $ 17,608 $ 15,752 89.46% $ 9,824 60.34% Sale of City Property 50,000 50,000 - 0.00% 18,043 -100.00% Other Income 6,660 6,660 50,492 758.14% 4,423 1041.58% Total Other Revenue $ 74,268 $ 74,268 $ 66,244 89.20% $ 32,290 10515% Appropriation of Fund Balance $ - $ 732,668 $ 732,668 100.00% $ 294,272 148.98% Total Resources $ 3,653,429 $ 4,386,097 $ 2,588,494 59.02% $ 2,326,884 11.24% Expenses General Services $ 341,567 $ 328,746 $ 95,698 29.11% $ 105,384 -9.19% Equipment Services Operations 1,533,410 1,591,289 702,327 44.14% 510,583 23.09% Fire Fleet Maintenance 300,146 321,093 147,522 4594% 118,776 24.20% Equipment Purchases 368,535 678,656 39,460 5.81% 3,779 944.19% Fire Vehicles/Equipment 76,582 233,957 108,096 46.20% 29 372644.83% Police Vehicles/Equipment 537,118 726,376 210,552 28.99% 40,790 416.19% Total Operating Expenses $ 3,157,358 $ 3,880,117 $ 1,303,655 33.60% $ 839,341 55.32% Reserves&Other Expenses $ 496,071 $ 505,980 $ 342,855 67.76% $ 230,441 48.78% Total Expenses $ 3,653,429 $ 4,386,097 $ 1,646,510 37.54% $ 1,069,782 53.91% Quarterly Financial Report Pg. 28 Information Technology Fund The Information Technology Fund is overall performing within expectations with year to date revenue receipts at 50.2% and total expenditures at 53.9% of the FY17-18 Revised Budget. The Information Technology Fund includes a revision of $7,969 for the annual encumbrance roll that reflects items included in the FY1 6-17 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for 02. Revenues Total revenue was $1,773,152, which represented 50.2% of budget. The allocations charged to departments for telephones and computers are charged on a 1/12 basis with 12 equal payments. Current collections are in line with expectations. Transmitter Lease revenue totaled $73,759 or 48.2% of budget and came in 37.7% of prior year receipts with the majority of the increase due to the timing of lease payments. Transfer from General Fund totaled $41,363 or 50% of budget and came in significantly above prior year receipts due to the timing of when this transfer was recognized in the current fiscal year. Expenses Total expenses were $1,905,770 or 53.9% of budget. Data Network expenses totaled $384,473 or 48.4% and above prior year expenditures (88.9%) due to the timing of the payment for the annual Cisco maintenance contract. Additionally, this fiscal year there was an increase in expenses for project support services for Spillman, the City's CAD/RMS. Expenses in the Public Safety division were $412,490 or 78% of budget and came in above prior year expenditures. The bulk of the expenses in this budget are for the annual hardware/software maintenance for the CAD/RMS software public safety system. The payment for this maintenance was made 03-4 of the prior fiscal year. Quarterly Financial � <a MONTHLY FINANCIAL REPORT FOR MARCH 2018 Ofl ' c' INFORMATION TECHNOLOGY FUND(520) iP r r e N e t Revenues Telecommunications Transfers from: General Fund $ 371,220 $ 371,220 $ 185,609 50.00% $ 176,518 5.15% Park Fund 37,493 37,493 18,746 50.00% 17,854 5.0056 Crime Control&Prevention District 30,256 30,256 15,398 50.89% 14,659 5.04% Utility Fund 93,965 93,965 46,982 50.00% 44,744 5.00% Other Funds 67,487 67,487 33,742 50.00% 32,136 5.00% Total Telecom Transfers in $ 600,421 $ 600,421 $ 300,477 50.04% $ 285,911 5.09% Computers 'fransfersfrom: General Fund $ 1,096,395 $ 1,096,395 $ 549,112 50.08% $ 519,889 5.62% Park Fund 118,506 118,506 59,253 50.00% 56,431 5.00% Crime Control&Prevention District 193,427 193,427 97,313 50.31% 94,311 3.18% Utility Fund 771,562 771,562 385,781 50.00% 367,411 5.00% Other Funds 322,166 322,166 161,082 50.00% 153,411 5.00% ......... ........ .... .... ......... ....... ......... .........0.00% Total Computer'Transfers In $ 2,502,056 $ 2,502,056 $ 1,252,541 5006% $ 1,191,453 5.13% Other Revenue Interest Income $ 12,322 $ 12,322 $ 9,507 71.15% $ 6,718 41.52% Transmitter Lease 152,958 152,958 73,759 48.22% 53,549 37.74% Other Income - - 36 100.00% 4,218 99.15% Transfer from General Fund 82,725 82,725 41,363 50.00% - 100.00% Transfer from Utility Fund Reserve 175,000 175,000 87,500 50.00% 87,500 0.00% Total Other Revenue $ 423,005 $ 423,005 $ 212,165 50.16% $ 151,985 39.60% Appropriation of Fund Balance $ - $ 7,969 $ 7,969 100.00% $ 15,000 46.87% Total Resources $ 3,525,482 $ 3,533,451 $ 1,773,152 50.18% $ 1,644,349 7.83% Expenses General Services $ 270,868 $ 270,868 $ 125,284 46.25% $ 119,648 4.71% Major Computer Systems 397,658 398,011 245,828 61.76% 237,652 3.44% Microcomputer Systems 788,657 790,378 375,472 47.51% 355,073 5.75% Telecommunications 485,886 486,062 221.,505 45.57% 204,097 8.53% Data Network 775,032 794,672 384,473 48.38% 203,589 88.85% 615 System 181,162 188,116 102,542 54.51% 97,899 4.74% Public Safety 530,875 528,456 412,490 78.06% 191,267 115.66% Total Operating Expenses $ 3,430,138 $ 3,456,563 $ 1,867,594 54.03% $ 1,409,225 32.53% Reserves&Other Expenses $ 95,344 $ 76,888 $ 38,176 49.65% $ 160,262 -76.18% Total Expenses $ 3,525,482 $ 3,533,451 $ 1,905,770 53.94% $ 1,569,487 21.43% Quarterly Financial Report Pg. 30 Facilities Fund The Facilities Fund is overall performing within expectations in Q2 with year to date revenue receipts at 50.2% and total expenditures at 41.8% of the FY17- 18 Revised Budget. The below analysis includes highlights and items of note for Q2. Revenues Total revenue was $1,511,731 or 50.2% of budget. There were no significant items of note in Q2. Expenses Expenses totaled $1,261,275 or 41.8% of budget. The Transfer to Capital Budget totaled $60,000 or 100% of budget due to the completion of the transfer for the Fire Maintenance Awning (FCI 803) project. Expenses for the Rental Property Program totaled $5,713 or 12.4% of budget due to there being no significant maintenance or repair costs in Q2 for City rental properties. Reserves and Other Expenditures totaled $101,213 or 49.7% and came in substantially higher than in prior year due to the timing of when reserves for rental property were recognized in the current fiscal year. Quarterly Financial MONTHLY FINANCIAL REPORT FOR MARCH 2418 FACILITIES&CONSTRUCTION MANAGEMENT FUND(505) Revenues Charges for Services General Fund $ 812,101 $ 812,101 $ 406,050 50.00% $ 418,368 -2.94% Park&Recreation Development Fund 294,150 294,150 147,075 50.00% 175,950 -16.41% Utility Fund 1,822,929 1,822,929 911,465 50.00% 911,465 0.00% Total Charges for Services $ 2,929,180 $ 2,929,180 $ 1,464,590 50.00% $ 1,505,783 -2.74% 0.00% Other 0.00% Interest Income $ 13,102 $ 13,102 $ 11,050 84.34% $ 7,220 53.05% Rent from Rental Properties 72,000 72,000 36,091 50.1.3% 37,320 -3.29% Other Income _. 0.00% 0.00% Total Other Revenue $ 85,102 $ 85,102 $ 47,141 55.39% $ 44,540 5.84% ..... ..... _. .. ...... ..... ..... ...... OAO% Appropriation of Fund Balance 0.00% Building Services Fund Reserves $ - $ - $ 0.00% $ 0,00% Prior Year Encumbrances - - - 0.00% - 0,00% ......... ......... _ .... ........ ......... ........ ......... .........0.00% Total Resources $ 3,014,282 $ 3,014,282 $ 1,511,731 50.15% $ 1,550,324 -2A9% Expenditures General Services $ 345,312 $ 345,665 $ 160,958 46.56% $ 155,035 3.82% Building Services 2,357,416 2,358,827 933,391 39.57% 917,828 1.70% Rental Property Program 46,120 46,120 5,713 12.39% 16,382 -65.13% Transfer to Capital Budget 60,000 60,000 60,000 100.00% 120,800 -50.33% Total Operating Expenditures $ 2,808,848 $ 2,810,612 $ 1,160,062 41.27% $ 1,210,045 -4.13% Reserves&Other Expenditures $ 205,434 $ 203,670 $ 101,213 49.69% $ 19,574 417.08% Total Expenditures $ 3,014,282 $ 3,014,282 $ 1,261,275 41.84% $ 1,229,619 2.57% Quarterly Financial Report Pg. 32 Golf Course Fund The Golf Course Fund for October through February in revenue receipts came in at 25.1% and total expenditures at 38% of the FY17-18 Revised Budget. Golf Course figures are presented one month behind the reporting period due to a restructure of the financial reports. The below analysis includes highlights and items of note through February 2018. Revenues Revenues totaled $647,122 or 25.1% of budget. Rounds were down (26.3%) from the same time period last fiscal year due in large part to a decrease in the number of tournaments held in 01 and a decrease in general attendance due to weather impacts in Q2 from rainfall and on average colder temperatures. Expenses Total expenses through December totaled $978,125 or 38% of budget. Capital expenses totaled $0 due to the purchase of four mowers and associated equipment planned for later in the fiscal year. Sales and Memberships were down from prior year in part due to vacancies that were filled later in Q2. Reserves & Other Expenses totaled $157,393 which included a transfer to the capital projects fund for the Pump House A project (PK1805). Quarterly Financial Report Pg. 33 r. MONTHLY FINANCIAL REPORT FOR FEBRUARY 2018 GOLF COURSE FUND(417&418) Rounds 49,517 49,517 11,943 24.12% 16,211 -26.33% Revenues Green Fees 1,002,000 $ 1,002,000 $ 216,762 21.63% 317,342 -31.69% Pro Shop 392,000 392,000 100,571 25.66% 120,827 -16.76% Driving Range 85,000 85,000 13,492 15.87% 25,195 46.45% Carts 391,000 391,000 98,101 25,09% 127,193 -22.87% Food&Beverage 690,000 690,000 202,603 29,36% 256,071 -20.88% General&Administrative 1,167 1,167 168 14.40%, 45 273.33% Other Revenue 13,904 13,904 15,425 110.94% 10,004 54.19% Total Resources 2,575,071 $ 2,575,071 647,122 25.13% 856,677 -24.46% Expenses Pro Shop 165,461 $ 165,461 38,263 23.13% 106,261 -63.99% Pro Shop:COGS 143,000 143,000 - 0.00%. 0.00% Driving Range 16,200 16,200 3,540 21.85% 2,717 30.29% Golf Cans 222,224 222,224 98,469 44.31% 75,741 30.01% Course Maintenance 626,700 626,700 259,353 41.38% 242,822 6.81% Food&Beverage 280,952 280,952 191,344 68,11% 200,877 -4.75% Food&Beverage.:COGS 215,660 215,660 - 0.00% - 0.00% Sales&Membership 56,764 56,764 280 0,49% 22,553 -98.76% General&Administrative 232,523 232,523 141,200 60.73% 112,973 24,99% Clubhouse 120,544 120,544 45,462 37.71% 45,059 0,89% Management Fees 113,434 113,434 42,821 37.75% 50,553 -1529% Capital 217,641 217,641 - 0.00% 129,405 -100W% Total Operating Expenses 2,411,103 $ 2,411,103 $ 820,732 34.04% 988,961 -17.01% Reserves&Other Expenses 163,968 $ 163,968 $ 157,393 95.99% 109,069 44.31% Total Expenses 2,575,071 $ 2,575,071 $ 978,125 37.98% 1,098,030 -10.92% Quarterly Financial Report Pg. 34 Drainage Utility Fund The Drainage Utility Fund is overall performing within expectations through the quarter with year to date revenue receipts at 46.8% and total expenditures at 83.1% of the FY17-18 Revised Budget. This fund accounts for the monthly fees charged to residents and businesses to pay for the cost of drainage improvements throughout the City. The fee is based on a residential and commercial unit usage of drainage infrastructure. The fee varies based on zoning category. The below analysis includes highlights and items of note for Q2 activity. Revenues Total revenues were $557,672 or 46.8% of budget. Drainage Fees totaled $397,506 or 46% of budget and are trending 2.4% ahead of prior year collections. Appropriations of fund balance also reflected as up totaling $158,703 due to the change in the timing of recognizing the appropriation of fund balance. Overall revenues are performing as expected. Expenditures Total expenditures were $988,907 or 83.1% of budget. Transfer to Capital Projects totaled $797,850 or 100% of budget and exceeded prior year expenditures by 14.8% due to transfer for the Walker Branch Channel Repair (DR1 701) capital project being completed in QI of the current fiscal year. Quarterly Financial MONTHLY FINANCIAL REPORT FOR MARCH 2018. DRAINAGE UTILITY FUND(120) o o s a e r e a Revenues Drainage Fees $ 867,849 $ 867,849 $ 397,506 45.80% $ 388,167 2.41% Interest Income 5,269 5,269 1.,463 27.77% 2,089 -29.97% Total Revenues $ 873,118 $ 873,118 $ 398,969 45.69% $ 390,256 2.23% Appropriation of fund Balance 317,406 317,406 158,703 50.00°.0 100.00°% ......... ......... ... ..... ......... -..-..-..-.. ......... ......... ........ Total Resources $ 1,190,524 $ 1,190,524 $ 557,672 46.84% $ 390,256 42.90% Expenditures Debt Service $ 362,674 $ 362,674 $ 181,337 50.00% $ 223,598 -18.9036 Transfer to Capital Project 797,850 797,850 797,850 100.00% 695,000 14.80% Other Expenditures 30,000 30,000 9,720 32.40% 9,811 -0.93% Operating Expenditures $ 1,190,524 $ 1,190,524 $ 988,907 83.06% $ 928,410 6.52% Total Expenditures $ 1,190,524 $ 1,190,524 $ 988,907 83.06% $ 928,411 6.52% Quarterly Financial Quarterly Financial Report Pg. 37 Traffic Safety Fund The Traffic Safety Fund is overall performing within expectations for the second quarter with year to date revenue receipts at 54.3% and total expenditures at 40% of the FYI 7-18 Revised Budget. Revenue for the Traffic Safety Fund is generated from Red light camera fines located at seven intersections in the City; Rufe Snow Dr., Davis Blvd. and the Loop 820 westbound access to Rufe Snow. In November 2006, City Council adopted a resolution creating a policy on the use of traffic safety fine revenues. State law as of September 1, 2007 required a fifty-fifty split with the state in red light camera fines; after the deduction of allowable expenditures. The Traffic Safety Fund includes a revision of $76,510 for the annual encumbrance roll that reflects items included in the FY16-17 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for Q2 activity. Revenues Total revenues were $588,527 or 54.3% of budget. Gross Fine Revenues make up the bulk of total revenues with 02 receipts at $508,022 or 50.7% of budget. Gross Fine Revenues are driven by red light camera citations issued. Citations issued were down slightly (6.2%) in Q2 from the same time period last year. Appropriations of fund balance totaled $76,510 for prior year encumbrances. Expenditures Total operating expenditures were $434,276 or 40% of budget. Traffic Enforcement / Traffic Safety expenditures totaled $76,510 or 77.3% of budget due to the purchase of traffic control devices approved in the FY16-17 Revised budget and included in the annual encumbrance roll. Quarterly Financial t"X MONTHLY FINANCIAL REPORT FOR MARCH 2018 TRAFFIC SAFETY FUND(150) fp Y L I A Y . 1 Y • 0 Revenues Gross Fine Revenues $ 1,002,236 $ 1,002,236 $ 508,022 50.69% $ 541,859 -6.24% Interest Income 5,780 5,780 3,995 69.12% 2,916 37.00% Total Revenues $ 1,008,016 $ 1,008,016 $ 512,017 50J9% $ 544,776 -6.01% Appropriation of Fund Balance - 76,510 76,510 100.00% - 100.00% Total Resources $ 1,008,016 $ 1,084,526 $ 588,527 54.27% $ 544,776 8.03% Expenditures Contractor Payments $ 612,000 $ 612,000 $ 210,925 34.46% $ 295,890 -28.72% Program Administration 322,937 323,006 137,982 42.72% 123,441 11.78% Payment to State 33,296 33,296 - 0.00% - 0.00% Traffic Enforcement/Traffic Safety 22,508 99,018 76,510 77.27% - 100.00% Pedestrian Safety 16,568 16,568 8,540 51.55% 8,103 5.39% Operating Expenditures $ 1,007,309 $ 1,083,888 $ 433,957 40.04% $ 427,435 1.53% Reserves 8,Other Expenditures $ 707 $ 638 $ 319 50.00% $ 100.00% Total Expenditures $ 1,008,016 $ 1,084,526 $ 434,276 40.04% $ 427,435 1.60% Quarterly Financial Donations Fund The Donations Fund is overall performing within expectations through the second quarter with year to date revenue receipts at 54.8% and total expenditures at 43.9% of the FY17-18 Revised Budget. This fund accounts for events and operations paid for by contributions and donations. A bulk of the contributions are received through voluntary payments made as part of the water bill to support library activities, the Animal Adoption and Rescue Center, and special events/public art. The contributions are allocated to the Library ($0.65), Humane Services ($0.65), and special events and arts ($0.20). The Donations Fund includes a revision of $3,500 for the annual encumbrance roll that reflects items included in the FY16-17 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for Q2 activity. Revenues Water Bill contributions totaled $31,154 or 52.7% of budget. Water Bill contributions are currently trending 2.4% above FY17 collections. In Donations, Republic totaled $0 in Q2 as the receipt of this annual donation has historically been received in April and May. Donations in the Shelter Fund totaled $5,804 which was down (71%) from prior year due to FY 16-17 having received a large donation in Q1. In Other Revenues, Other Income totaled $87,525 or 64.1% budget. Q2 revenues in Other Income were driven by various events that took place during the first quarter such as Run Run Rudolph and Road Runner 5K. The majority of the increase over prior year is due to the addition of travel at the Senior Center. Expenditures Parks — Special Events and Arts expenditures totaled $68,864 or 70.6% of budget. A bulk of the increase over prior year is related to expenses for travel at the Senior Center and expenses related to electrical work for Night of Holiday Magic. Quarterly Financial Transfer to General Fund totaled $20,700 or 50% of budget and reflected significantly below prior year expenditures due the change in timing of recognizing internal transfers to a 1/12 basis in the current fiscal year. Quarterly Financial F MONTHLY FINANCIAL REPORT FOR MARCH 2018 r S. 157 r �- 17ardATIONS FUND(110) Revenues Contributions N RH Water Bills $ 59,080 $ 59,080 $ 31,154 52.73% $ 30,418 2.42% Total NRH Water Bill Contributions $ 59,080 $ 59,080 5 31,154 52.73% $ 30,418 2.42% Donations Spay/Neuter $ 13,800 $ 13,800 $ 5,997 43.46% $ 6,694 -10.41% Shelter Fund 23,850 23,850 5,804 24.34% 20,258 -7135% Republic 15,000 15,000 - 0.00% - 0.00% Santa Cops 2,600 2,600 5,547 213.35% 2,631 110.83% Total Donations $ 55,250 $ 55,250 $ 17,348 31.40% $ 29,583 -41.36% Proceeds Library Book Sale $ 9,000 $ 91000 $ 6,581 73.12% $ 8,416 -21.80% Total Library Book Sale Proceeds $ 9,000 $ 91000 $ 6,581 73.12% $ 8,416 21.80% Other Revenues Interest Income $ 4,620 $ 4,620 $ 3,315 71.75% $ 2,491 33.08% Other Income 136,500 136,500 87,525 64.12% 63,012 38.90% Appropriation of Fund Balance Teen Court 400 400 200 50.00% - 100.00% Library 24,265 24,265 12,133 50.00% - 100.00% Neighborhood Services 4,969 4,969 2,485 50.00% - 100.00% Parks&Recreation 18,920 22,420 12,960 57.81% - 100.00% Police 9,000 9,000 4,500 50.00% 100.00% Total Other Revenues $ 198,674 $ 202,174 $ 123,117 60.90% $ 65,503 87.96% Total Resources $ 322,004 $ 325,504 $ 178,200 54.75% $ 133,920 33.06% Expenditures Library-Book Collection $ 76,420 $ 76,420 $ 20,889 27.33% $ 32,914 -36.53% Neighborhood Services Animal Services 29,310 29,310 10,945 37.34% 7,683 42.46% Keep NRH Beautiful 19,969 19,969 8,629 43.21% 10,255 -15.86% Municipal Court-Teen Court 5,000 5,000 - 0.00% - 0.00% Parks-Special Events and Arts 94,000 97,500 68,864 70.63% 32,001 115.19% Police Department 45,000 45,000 8,134 18.08% 7,663 6.15% Transfer to General Fund 41,400 41,400 20,700 50.00% 47,279 -5612% Total Expenditures $ 311,099 $ 314,599 $ 138,161 43.92% $ 137,795 017% Quarterly Financial Report Pg. 42 Gas Development Fund The Gas Development Fund is overall performing within expectations through the second quarter with year to date revenue receipts at 87.4% and total expenditures at 66% of the FY17-18 Revised Budget. Revenue for the Gas Development Fund is generated from natural gas development. In June 2006, City Council adopted a resolution creating a conservative policy on the use of natural gas development revenues. The policy was established to avoid over- reliance on these revenues and to establish how the revenues would be used. Caution was taken in considering uses for gas revenues because it is difficult to predict well production and long term production normally means the production decreases over time. In general, the policy guidelines establish three areas for using the money: (1) to bridge the gap of sales tax revenue reductions, (2) to use "one-time" revenues for projects or non-recurring capital needs, and (3) to use the revenues for expanding the City's economic base and for economic development. The below analysis includes highlights and items of note for Q2. Revenues Total revenues were $273,279 or 87.4% of budget. The largest source of revenue in this fund is from royalties received for natural gas development. To date, the city has received royalties in the amount of$270,755. Expenditures Total expenditures were $206,337, or 66% of budget. Total expenditures exceeded the straight-line budget due to the planned transfer to the capital project fund in the amount of $100,000 for the Business Improvement and Growth Program (ED0801 ). Contributions to Reserves totaled $106,337 or 50% of budget and exceeded prior year due to the timing of recognizing reserves in the current fiscal year on a 1/12 basis. Quarterly Financial '4 y MONTHLY FINANCIAL REPORT FOR MARCH 2018 7i :r GAS DEVELOPMENT FUND(145) Z '" raumr, > b Y Y Y tl tl Revenues Royalties Overrides $ 217,000 $ 217,000 $ 270,755 124.77% $ 109,644 146.94% Interest Income 2,300 2,300 2,524 109.74% 997 153.16% Other Income 93,373 93,373 - 0.00% - 0.00% Total Revenues $ 312,673 $ 312,673 $ 273,279 87.40% $ 110,641 147.00% Total Resources $ 312,673 $ 312,673 $ 273,279 87.40% $ 110,643 146.99% Expenditures Transfer to Capital Projects $ 100,000 $ 100,000 $ 100,000 100.00% $ - 100.00% Contribution to Reserves 212,673 212,673 106,337 50.00% - 100.00% Operating Expenditures $ 312,673 $ 312,673 $ 206,337 6599% $ 25,001 725.33% Total Expenditures $ 312,673 $ 312,673 $ 206,337 65.99% $ 25,003 725.26% Quarterly Financial Quarterly Financial Report Pg. 45 Promotional Fund The ::�romotional Fund is overall performing within expectations through the second quarter with year to date revenue receipts at 35.5% and total expenditures at 47,2% of ttre 1::::Yl7 18 Revised ::.:tudgel, The 1:::'ro mo Lion al :::�und includes a revision of $2,439 for the annual encumbrance roll that reflects items included in the 1::::Y16 17 budget that will be received and paid for during the current fiscal year. The loelow analysis includes highlights and items of note, to r Q2. Revenues Total collections for occupancy taxes for Q2 totaled $87,433 or 34.3% of budget which was up 26% over prior year collections due to a small portion of prior year receipts from Q4 being reflected in Q1 for the current fiscal year due to timing. Occupancy taxes collected from hotels and motels operating in the city are the primary source of revenue for this fund. Occupancy taxes are due on a quarterly basis and remitted within thirty days of the end of each quarter. Due to timing the bulk of Q2 occupancy tax payments are remitted to the City in April and will be reflected in the Q3 Financial Report. Expenditures Total expenditures were $123,375, or 47.2% of revised budget. There were no significant items of note. Quarterly Financial tXMONTHLY FINANCIAL REPORT FOR MARCH 2018 PROMOTIONAL FUNS](105) I C W W Y I { W W A Revenues Occupancy Taxes $ 255,253 $ 255,253 $ 87,433 34.25% $ 69,400 25.98% Interest Income 3,769 3,769 2,966 78.69% 2,052 44.54% Prior Year Encumbrances - 2,439 2,439 100.00% - 100.00% Total Resources $ 259,022 $ 261,461 $ 92,838 35.51% $ 71,452 29.93% Expenditures Economic Development $ 120,280 $ 122,807 $ 61.,586 50.15% $ 59,803 2.98% Cultural&Leisure 132,1.58 132,158 58,629 44.36% 49,093 19.42% Nan-Departmental 443 355 89 25.07% 62 43.55% Contribution to Reserves 6,141 6,141 3,071 50.00% - 100.00% Total Expenditures $ 259,022 $ 261,461 $ 123,375 47.19% $ 108,958 13.23% Quarterly Financial Quarterly Financial Report Pg. 48 Special Investigations Fund The Special Investigations Fund is overall performing within expectations through the second quarter with year to date revenue receipts at 51.1% and total expenditures at 13.7% of the FYI 7-18 Revised Budget. Revenue for this fund is received from Federal and State forfeited funds and the Automated Fingerprint Identification System (AFIS) program. The Special Investigations Fund includes a revision of $3,300 for the annual encumbrance roll that reflects items included in the FYI 6-17 budget that will be received and paid for during the current fiscal year. The below analysis includes highlights and items of note for Q2 activity. Revenues Total revenues through March were $130,501 or 51.1% of budget. Forfeited funds account for the bulk of collections totaling to $64,357. These revenues fluctuate year to year depending on seizures and the timing of cases involving court awards. Appropriation of Fund Balance totaled $59,808 and exceeded prior year due the change in timing of when appropriation of fund balance is recognized. Expenditures Total expenditures were $34,999 or 13.7% of budget. Expenses for AFIS Maintenance & Equipment totaled $5,912 or 11.5% of budget. Expenses in AFIS were down significantly from prior year due to a transfer for the City Hall project (FC1205) that was made in the prior fiscal year. Quarterly Financial Report Pg. 49 MONTHLY FINANCIAL REPORT FOR MARCH 2018 SPECIAL Ll INVESTIGATIONS (Ill SH PECIAL INVESTIGATIONS FUND(115) 'X Revenues Forfeited Funds 111,000 $ 111,000 64,357 57.98% 45,806 40.50% AFIS Reimbursements 26,250 26,2.50 5,250 20.00% 13,500 .61.11% Interest Income 2,034 2,034 1,029 50.59% 1,069 -3.74% Other - - 57 100,00% - 100.00% Total Revenues 139,284 $ 139,284 70,693 50,75% 60,375 17,09% Appropriation of fund Balance ---------1-1-3-,0-1-6- ---------116,316- ----------5-9-,80-8- 51.42% ------------------ ---------100.00% Total Resources 252,300 $ 255,600 130,501 51.06% 60,375 116.15% Expenditures Federal Forefeited Funds 100,000 $ 103,300 12,585 12.18% 46,513 -72.94% State Forefeitured Funds 100,000 1()0,000 16,502 16.50% 25,674 -35.72% Local Forefeitured Funds 1,000 1,0()0 - 0,00% 2,031 -100.00% AFIS Maintenance&Equipment 51,300 51,300 5,912 11,52% 85,188 -93.06% Operating Expenditures 252,300 $ 255,600 34,999 13,69% 189,107 -81,49% Total Expenditures 252,300 $ 255,600 34,999 13.69% 189,107 -81A9% Quarterly Financial Report Pg. 50 CIP Project Status Update The Capital Improvement Program represents the City's plan for capital investment within the community and provides a framework for identifying capital requirements, scheduling projects, and identifying future fiscal year impacts. The Capital Improvement Program is reviewed annually during the budget process to identify new and upcoming needs in the community and to reflect changes in priorities. This report is a status update for some of the more significant projects included in the FY17/18 Capital Budget. Northfield Park Renovation (PK1603) This project involves the redevelopment of the existing Northfield community park through the design and construction of new amenities. As of April 30, 2018, billing from Dean Construction represented 49% of the total contract. Despite several periods of rain over the past six months, the project is currently on schedule. All of the sport lighting for the project is complete, as well as the placement of all required electrical components within the park. The restroom and concession building has seen the most progress in the past two months, with the masonry work 90% complete and the standing seam metal roof at approximately 50% complete. Once these two items are completed, interior finish out with fixture placement will begin. Additionally, the tennis and basketball courts are complete with the exception of the surface materials. Upcoming activities include work on the entry drive and parking lot, the playground, picnic pavilions and the outer looped walking trail. Once those items are complete, site grading, landscape and irrigation work will commence. Staff currently anticipates construction to be substantially complete by September 2018. Below is a summary of financial activity through Q2 for this project. VIII VIII VIII lllllllllwlll IIII 1111111 I i tlll lllllllll IIIIIIIIII IIII . � w h IIII VIII I�I 1111111111111 I II Engineering/Design $435,638 $64,621 $371,017 $435,638 $0 Construction 5,681,021 3,319,490 2,295,939 5,615,429 65,592 Total $6,116,659 $3,384,111 $2,666,956 $6,051,067 $65,592 Quarterly Financial Report Pg. 51 Davis Blvd/Mid Cities Blvd Intersection (ST0401) This project consists of intersection improvements at the Davis Blvd and Mid- Cities Blvd Intersection. The improvements include adding additional right and left turn lanes, signalization improvements, and all necessary water and sewer main adjustments. Construction for this project began November 27, 2017 with 165 working days allotted in the contract. Construction activities are currently suspended until franchise utilities conflicts are resolved. Franchise utility conflicts are anticipated to be resolved within the month. The work is expected to take approximately nine months once construction recommences. Below is a summary of financial activity through Q2 for this project. iii°'i�'iiii'iiiiii�iiiii i' � , . . . . Professional Svc $107,000 $0 $97,817 $97,817 $9,183 Engineering/Design 582,000 0 550,533 550,533 31,467 Land/ROW 400,000 0 391,691 391,691 8,309 Construction 4,713,755 56,128 1,918,595 1,974,723 2,739,032 Other 899,989 0 0 0 899,989 Total $6,702,744 $56,128 $2,958,636 $3,014,764 $3,687,980 Smithfield Road (Davis Blvd to Mid-Cities Blvd) (ST1304) This project consists of realigning a portion of Smithfield Road so that it connects directly to Bridge Street at Davis Blvd and reconstructing the existing section of Smithfield Road north to a point approximately 100 feet north of Mid-Cities Blvd. The improvements will consist of modifying the signal light at the Davis Blvd intersection. In addition, the new road will be constructed with concrete and include sidewalks and a drainage system. As of early May 2018, the contractor is slightly ahead of schedule and does not anticipate any issues with meeting the project milestones and deadline of 315 calendar days. The contractor has completed the sanitary sewer main mom= Quarterly Financial extension, which will serve the currently undeveloped property south of the QuikTrip. They are currently preparing the subgrade along the east side of Smithfield, including the full width of the new alignment, which connects Smithfield to Davis at Bridge Street. Once subgrade stabilization is completed over the next several weeks, paving activities will begin. The current schedule indicates that we should see concrete paving placement as early as May 21st. Below is a summary of financial activity through Q2 for this project. IIIIIII IIIIII I W id uuu iii iii imou * w : ; Eng./DesiIgII n III $26�4IliuI u,5llll 7I I 5 $17,815 $uiV2u46,760 $26 4,575 $0 Land/RowAcq. 542,599 0 5 5 Construction 2,536,466 2,462,236 4 Total $3,343,640 $2,480,051 $789,605 $3,269,656 $73,984 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Approve Resolution No. 2018-013, canvassing the results of the May 5, 2018 General Election. PRESENTER: Alicia Richardson, City Secretary SUMMARY: Council is required to canvass the votes cast at the City Council Election held on May 5, 2018. Resolution No. 2018-013 formally accepts the results of the election and declares the winning candidates. GENERAL DESCRIPTION: The Texas Election Code requires that the City Council meet after the General Election to canvass the results of the election. The unofficial results received from Tarrant County Elections are as follows: CANDIDATE NUMBER OF VOTES Mayor Oscar Trevino 1,556 Place 2 Rita Wright Oujesky 1,511 Place 4 Brent Barrow 1,151 Taylor Steele 533 Place 6 Scott Turna e 1,507 There are a few outstanding military ballots. If the ballots are received by the deadline of Friday, May 11, the results could potentially change prior to canvass. If the ballots are returned in accordance with state law and the Early Voting Ballot Board qualifies the ballots, the unofficial results will be updated to reflect any changes. Should there be any changes; City Council will be provided the revised unofficial results and a revised resolution prior to the canvass. Recommendation: Approve Resolution No. 2018-013. RESOLUTION NO. 2018-013 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, CANVASSING THE ELECTION RESULTS OF THE MAY 5, 2018 GENERAL ELECTION; AND DECLARING CANDIDATES ELECTED TO OFFICE. WHEREAS, the City of North Richland Hills, Texas ("City") is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government code; and WHEREAS, the City of North Richland Hills Charter provides that city elections shall be held in accordance with laws of the State of Texas; and WHEREAS, Section 41.001(a) of the Texas Election Code, as amended by the 84th Texas Legislature, establishes the first Saturday in May as a uniform election date for the purposes of conducting a General Election; and WHEREAS, Section 3.004(b) of the Texas Election Code provides that the governing body of a municipality shall be the authority to order a General Election for the purposes of electing members to the governing body; and WHEREAS, the City Council approved Resolution No. 2018-003, calling the General Election of May 5, 2018 for the purpose of electing a mayor and council members to serve on the City Council in Places 2, 4, and 6; and WHEREAS, an election was duly held in the City of North Richland Hills on the 5th day of May, 2018 to elect a Mayor and City Council Places 2, 4, and 6; and WHEREAS, the City Council has met to canvass the votes cast in such election. CANDIDATE NUMBER OF VOTES Mayor Oscar Trevino 1,556 Council member, Place 2 Rita Wright Oujesky 1,511 Council member, Place 4 Brent Barrow 1,151 Taylor Steele 533 Council member, Place 6 Scott Turna e 1,507 Resolution No. 2018-013 Page 1 of 2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: Section 1: The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. Section 2: The following are, and the same are hereby declared to have been elected to the offices listed below to serve until May of 2020, or until their successors have been duly elected and qualified. OFFICE NAME Mayor Oscar Trevino Council member, Place 2 Rita Wright Ou'eks Council member, Place 4 Brent Barrow Council member, Place 6 Scott Turna e Section 3: This Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED on this 141" day of May, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney Resolution No. 2018-013 Page 2 of 2 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Oaths of Office and Swearing in Ceremony for newly elected officials Mayor and Council members for Places 2, 4, and 6. PRESENTER: Alicia Richardson, City Secretary GENERAL DESCRIPTION: In accordance with the Election Code, the newly elected officials will officially be sworn in and oaths administered by the city secretary. A ceremony of the oath of office and swearing in will take place at the May 14, 2018 City Council meeting. The following candidates have been elected to office. OFFICE CANDIDATE TERM Mayor Oscar Trevino Two years Council member, Place 2 Rita Wright Oujesky Two years Council member, Place 4 Brent Barrow Two years Council member, Place 6 Scott Turnage Two years MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Approve minutes of the regular April 23, 2018 City Council meeting. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The minutes are listed on the consent agenda and approved by majority vote of Council at the City Council meetings. GENERAL DESCRIPTION: The City Secretary's Office prepares action minutes for each City Council meeting. The minutes for the previous meeting are placed on the consent agenda for review and approval by the City Council, which contributes to a time efficient meeting. Upon approval of the minutes, an electronic copy will be uploaded to the City's website. RECOMMENDATION: Approve minutes of the regular April 23, 2018 City Council meeting. MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL 4301 CITY POINT DRIVE APRIL 23, 2018 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 23rd day of April at 6:00 p.m. in the City Council Workroom prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Mike Benton Council, Place 5 Tim Welch Council, Place 7 Absent: Scott Turnage Mayor Pro Tem Staff Members: Mark Hindman City Manager Karen Bostic Assistant City Manager Paulette Hartman Assistant City Manager Jimmy Perdue Director of Public Safety Mike Curtis Managing Director Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney CALL TO ORDER Mayor Trevino called the meeting to order at 6:00 p.m. 1. DISCUSS ITEMS FROM REGULAR CITY COUNCIL MEETING. Council had no questions for staff. 2. WELCOME AND INTRODUCTION - PUBLIC OFFICIAL, PUBLIC EMPLOYEE OR CITIZEN Municipal Court Administrator Rebecca Vinson introduced new City Marshall Joseph Walley. April 23, 2018 City Council Meeting Minutes Page 1 of 10 3. DISCUSS RESHEDULING THE JUNE 11, 2018 CITY COUNCIL MEETING. City Secretary Alicia Richardson informed Council this item was placed on the agenda to discuss the June 11, 2018 City Council meeting. There is a conflicting event with June 11 and staff is seeking direction from Council to reschedule the meeting. The consensus of Council was to reschedule the June 11 meeting to June 4, 2018. Ms. Richardson informed Council an item would be placed on the next agenda to formally reschedule the meeting. EXECUTIVE SESSION Mayor Trevino announced at 6:05 p.m. that the Council would adjourn into Executive Session as authorized by Chapter 551, Texas Government Code, specifically Section 551.072: Deliberate the purchase, exchange, lease or value of real property - 43 acres of improved and unimproved land identified as John M Crockett Survey bound by Main Street on the south, Smithfield Road on the west, Mickey Street on the north and Davis Boulevard on the east; and Section 551.071 : Consultation with the City Attorney - Construction Contract with Kodiak Trenching and Boring LLC for paving improvements on Rufe Snow Drive. Executive Session began at 6:08 p.m. and concluded at 6:41 p.m. Mayor Trevino announced at 6:41 p.m. that Council would convene to the regular City Council meeting. REGULAR MEETING Rollcall A. CALL TO ORDER Mayor Trevino called the meeting to order April 23, 2018 at 7:00 p.m. Present: Oscar Trevino Mayor Tito Rodriguez Council, Place 1 Rita Wright Oujesky Council, Place 2 Tom Lombard Council, Place 3 Tim Barth Council, Place 4 Mike Benton Council, Place 5 Tim Welch Council, Place 7 Absent: Scott Turnage Mayor Pro Tern April 23, 2018 City Council Meeting Minutes Page 2 of 10 Staff Members: Mark Hindman City Manager Alicia Richardson City Secretary Maleshia B. McGinnis City Attorney A.1 INVOCATION Council member Lombard gave the invocation. A.2 PLEDGE Council member Lombard, with the assistance of Troop 434, led the pledge of allegiance to the United States and Texas flags. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) A.3.1 DESIGNATION OF PURPLE HEART CITY Mr. Jon Lunkwicz the Senior Vice Commander of The Military Order of the Purple Heart presented the City of North Richland Hills with a proclamation and sign designating North Richland Hills as a Purple Heart City. Council member Wright Oujesky received the proclamation and sign on behalf of the city. A.4 CITIZENS PRESENTATION There were no requests to speak from the public. A.5 REMOVAL OF ITEM(S) FROM CONSENT AGENDA No items were removed from the consent agenda. B. CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE CARRIED 6-0. 13.1 APPROVE MINUTES OF THE REGULAR APRIL 9, 2018 CITY COUNCIL MEETING. 13.2 AUTHORIZE THE CITY MANAGER TO EXECUTE A COOPERATIVE PURCHASING AGREEMENT WITH THE TOWN OF PANTEGO FOR SLURRY SEALING. April 23, 2018 City Council Meeting Minutes Page 3 of 10 B.3 AUTHORIZE THE PURCHASE OF FUEL FOR CITY VEHICLES AND EQUIPMENT IN AN AMOUNT NOT TO EXCEED $474,457 USING THE TARRANT COUNTY CONTRACT WITH MARTIN EAGLE OIL COMPANY. C. PUBLIC HEARINGS C.1 ZC 2018-02, ORDINANCE NO. 3512, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TEAGUE, NALL, AND PERKINS, INC., FOR A ZONING CHANGE FROM R-1-S SPECIAL SINGLE-FAMILY TO R-2 SINGLE-FAMILY RESIDENTIAL AT 8120 SAYERS LANE, BEING 2.199 ACRES DESCRIBED AS LOT 8, BLOCK 3, WOODBERT ADDITION. CONTINUED Mayor Trevino announced the applicant requested to postpone the public hearing to the May 14, 2018 City Council meeting, so there will be no presentation from staff or the applicant. Mayor Trevino advised that the item is a public hearing and if there is anyone present who would like to speak on the item, he would open the public hearing. Mayor Trevino opened the public hearing. Ms. Susan Walls, 8301 Sayers Lane, commented that she does not oppose the development, but is not in favor of the number of homes proposed by the applicant. She also commented about the congestion on Sayers as the result of the new development. Mr. Clint Holly, 8124 Sayers Lane, commented that he is concerned about drainage for the development. He is located downhill from the property. Ms. Evelyn Kidd, 8125 Sayers Lane, commented that she is concerned with additional traffic, condition of street, and safety of children. She presented the City Secretary with a petition of the neighbors. Mr. Thomas Berner, 6740 Fair Meadows Drive, informed Council that he was not present to discuss this particular item, but wanted to discuss street issues. Mayor Trevino informed Mr. Burner his comments are not germane to the public hearing and asked Mike Curtis and Caroline Waggoner to assist Mr. Berner. There being no one else wishing to speak, Mayor Trevino called for a motion to continue the public hearing to the May 14, 2018 City Council meeting. April 23, 2018 City Council Meeting Minutes Page 4 of 10 A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER BARTH TO CONTINUE THE PUBLIC HEARING TO THE MAY 14, 2018 CITY COUNCIL MEETING. MOTION TO CONTINUE THE PUBLIC HEARING TO THE MAY 14, 2018 MEETING CARRIED 6-0. C.2 ZC 2018-05, ORDINANCE NO. 3513, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HAMILTON DUFFY FOR A ZONING CHANGE FROM C-1 COMMERCIAL TO R-2 SINGLE FAMILY RESIDENTIAL AT 8228, 8300, 8304, AND 8308 SAYERS LANE AND A PORTION OF 7601 DAVIS BOULEVARD, BEING 2.952 ACRES DESCRIBED AS LOTS 1, 2AR1, 2AR2, 2111, AND 21112, BLOCK 3, WOODBERT ADDITION. APPROVED Mayor Trevino opened the public hearing for items C.2 and C.3 and called on Planning Manager Clayton Comstock to introduce the item. Planning Manager Clayton Comstock informed Council the applicant is requesting a zoning change for 2.952 acres located at 8228, 8300, 8304, and 8308 Sayers Lane and a portion of 7601 Davis Boulevard. The area is designated on the Comprehensive Land Use Plan as retail and the current zoning is C-1 commercial. Mr. Comstock presented site photos of the property. The companion item, C.2, seeks a zoning change from C-1 commercial to NR-PD planned development for a 0.691 acre property located at 7601 Davis Boulevard. Applicant representative Mark Howe, 6617 Precinct Line Road, North Richland Hills, presented request and was available to answer questions from Council. The property was purchased a few months ago. The development was discussed with staff. They are proposing six residential lots off Sayers and per staffs recommendation the property fronting Davis will remain commercial. They are proposing 20' for the front building line (versus 25') and 20' for the rear building line (versus 35'). He advised that they will maintain a 25' no-touch zone along the south side of the residential lots that are adjacent to the drainage channel. He commented that the deed restrictions will include a stipulation that the front yard setback will be 35'. Mr. Comstock presented staffs report for items C.2 and C.3 The Planning and Zoning Commission, at their April 5, 2018 meeting, recommended approval of both items with a vote of 6-0. City Council and staff discussed the item. April 23, 2018 City Council Meeting Minutes Page 5 of 10 Mayor Trevino asked for anyone wishing to speak on the item to come forward. Ms. Susan Walls, 8301 Sayers Lane, commented on the width of the lots on Sayers Lane. She also expressed her concern with drainage, traffic, and utilities. There being no one else wishing to speak, Mayor Trevino closed the public hearing for items C.2 and C.3. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE ORDINANCE NO. 3513. MOTION TO APPROVE CARRIED 6-0. C.3 ZC 2018-06, ORDINANCE NO. 3514, PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM HAMILTON DUFFY FOR A ZONING CHANGE FROM C-1 COMMERCIAL TO NR-PD NONRESIDENTIAL PLANNED DEVELOPMENT AT 7601 DAVIS BOULEVARD, BEING A 0.691-ACRE PORTION OF PROPERTY DESCRIBED AS LOT 1, BLOCK 3, WOODBERT ADDITION. APPROVED This item and public hearing was presented in conjunction with item C.2. A MOTION WAS MADE BY COUNCIL MEMBER WELCH, SECONDED BY COUNCIL MEMBER BENTON TO PPROVE ORDINANCE NO. 3514. MOTION TO APPROVE CARRIED 6-0. C.4 ZC 2018-03, ORDINANCE NO. 3515 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TEXAS SURVEYING, INC., FOR A ZONING CHANGE FROM R-6-T TOWNHOME TO R-2 SINGLE-FAMILY RESIDENTIAL AT 7885 LYNDA LANE, BEING 0.208 ACRES DESCRIBED AS LOT 1R, BLOCK 1-R NORTHRIDGE ADDITION. APPROVED Mayor Trevino opened the public hearing for items C.4 and C.5 and called on Principal Planner Clayton Husband to introduce the item. Mr. Husband informed Council the applicant is requesting a zoning change for a 0.208 acre property located at 7885 Lynda Lane. The area is designated on the Comprehensive Land Use Plan as medium density residential and the current zoning is April 23, 2018 City Council Meeting Minutes Page 6 of 10 R-6-T townhome. Mr. Husband presented site photos of the property. The companion item, C.5, is a replat for the same property. The proposed replat would combine a 25-foot abandoned right-of-way of Lynda Lane and Lot 1, Block 1-R into a single lot. Applicant representative Josh Anderson, presented request and was available to answer questions from Council. Mr. Husband presented staffs report. The Planning and Zoning Commission, at their April 5, 2018 meeting, recommended approval of both items with a vote of 6-0. Mayor Trevino called for anyone wishing to speak for or against items CA and C.5 to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. A MOTION WAS MADE BY COUNCIL MEMBER BENTON, SECONDED BY COUNCIL MEMBER WRIGHT OUJESKY TO APPROVE ZC 2018-03. MOTION TO APPROVE CARRIED 6-0. C.5 RP 2018-01 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TEXAS SURVEYING, INC. FOR A REPLAT OF LOT 1R, BLOCK 1-R, NORTHRIDGE ADDITION, BEING 0.208 ACRES LOCATED AT 7885 LYNDA LANE. APPROVED This item and public hearing was presented in conjunction with item CA. A MOTION WAS MADE BY COUNCIL MEMBER WRIGHT OUJESKY, SECONDED BY COUNCIL MEMBER RODRIGUEZ TO APPROVE RP 2018-01. MOTION TO APPROVE CARRIED 6-0. C.6 FP 2018-01 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CAMBRIDGE NRH DEVELOPMENT, LLC, FOR A FINAL PLAT OF CAMBRIDGE ESTATES PHASE 2, BEING 2.88 ACRES LOCATED IN THE 6000 BLOCK OF WESSEX STREET. CONTINUED Mayor Trevino opened the public hearing and called on Planning Manager Clayton Comstock to introduce the item. Mayor Trevino announced that Council member Welch is abstaining from the item. April 23, 2018 City Council Meeting Minutes Page 7 of 10 Council member Welch filed a conflict of interest affidavit with the city secretary stating he is the engineer of record for the item. Council member Welch left the dais at 7:42 p.m. Mr. Comstock informed Council the applicant is requesting a final plat for 2.88 acres located in the 6000 block of Wessex Street. The area is designated on the Comprehensive Land Use Plan as commercial and the current zoning is R-PD residential planned development. Mr. Comstock presented site photos of the property. Mr. Comstock informed Council the applicant is not present and recommends that the item be postponed to the next meeting. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino asked for a motion to continue the public hearing to the May 14, 2018 City Council meeting. Council member Welch returned to the dais at 7:49 p.m. A MOTION WAS MADE BY COUNCIL MEMBER LOMBARD, SECONDED BY COUNCIL MEMBER BARTH TO CONTINUE THE PUBLIC HEARING TO THE MAY 14, 2018 CITY COUNCIL MEETING. MOTION TO CONTINUE THE PUBLIC HEARING TO THE MAY 14, 2018 MEETING CARRIED 5-0-1, WITH COUNCIL MEMBER WELCH ABSTAINING. D. PLANNING AND DEVELOPMENT There were no items for this category. E. PUBLIC WORKS There were no items for this category. F. GENERAL ITEMS There were no items for this category. G. EXECUTIVE SESSION ITEMS - CITY COUNCIL MAY TAKE ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA Mayor Trevino announced there is no action necessary as the result of Executive April 23, 2018 City Council Meeting Minutes Page 8 of 10 Session. H. INFORMATION AND REPORTS H.1 ANNOUNCEMENTS Council member Wright Oujesky made the following announcements. Early voting for the May 5 City Council Election began today and continues through May 1. Registered voters may vote early at the NRH Library, Dan Echols Center or any of the other early voting locations in Tarrant County. You can find early voting hours and a sample ballot on the city's website, or contact the City Secretary's Office for more information. The Sounds of Spring Concert Series continues every Friday night through May 18, 2018. Concerts begin at 7:00 p.m. on the City Hall Plaza. Admission and parking are free. There will be a variety of food trucks and activities for kids. Please visit our website or call Parks & Recreation for more information. Join us for the May `Round the Town with Oscar bicycle rides and walks. The bicycle ride will be held Tuesday, May 2, 2018 starting at 6:00 p.m. at NRH2O. The 1-mile walk will be held on Thursday, May 4, 2018 starting at 6:15 p.m. at Linda Spurlock Park. More information can be found on the city's website or by calling the Parks & Recreation Department. The NRH Youth Advisory Committee is hosting a Dog Show on May 6, 2018 at Tipps Canine Hollow dog park. Several contests will be held including Best Small Dog, Best Large Dog, Best Costume, Best Trick and more. Registration forms are available on city's website. The entry fee is only $5.00. All proceeds will go to the Animal Adoption & Rescue Center. Kudos Korner - Tanner Arwine in the Parks Department - A citizen emailed thanks and praise for Tanner's response after she called about trees that had fallen in a park behind her home. The work was completed sooner than promised and went beyond her expectations. She said, "I am overly impressed with NRH thanks to Tanner. He is to be applauded for his excellent customer service, dedication to his job, and great work ethic. He did a great job and provided great customer service." I. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:50 p.m. Oscar Trevino, Mayor April 23, 2018 City Council Meeting Minutes Page 9 of 10 Alicia Richardson, City Secretary April 23, 2018 City Council Meeting Minutes Page 10 of 10 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Reschedule the June 11, 2018 City Council meeting to June 4, 2018. PRESENTER: Alicia Richardson, City Secretary SUMMARY: The City Council directed staff to reschedule the June 11, 2018 City Council meeting. GENERAL DESCRIPTION: The City Council, at its April 24 meeting, was made aware of a conflict with the June 11, 2018 City Council meeting. Staff was directed to reschedule the meeting to June 4, 2018. RECOMMENDATION: Reschedule the June 11, 2018 City Council meeting to June 4, 2018. MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Consider Ordinance No. 3505, amending Chapter 54, Article X, of the City of North Richland Hills Code of Ordinances, Automated Traffic Signal Enforcement. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The City of North Richland Hills has an automated traffic signal enforcement (red light camera) program aimed at improving traffic safety for citizens using our roadways. Texas state law allows a city, by contract, to provide information to the county or to the Texas Department of Motor Vehicles (DMV) that would allow the DMV to refuse to register a vehicle if the owner fails to pay a fine for violation of the city's traffic laws. This action is to amend the City Code of Ordinances to be consistent with state law and specifically authorize that action. GENERAL DESCRIPTION: Section 702.003 of the Texas Transportation Code allows a local government to contract with the county or the Texas DMV where the city provides information to the assessor-collector or to the DMV that would prevent the DMV from allowing a vehicle owner to register a vehicle if the owner has failed to pay a fine for violation of a traffic law. The DMV requires this agreement to be specifically authorized by ordinance or resolution. This action is to amend Chapter 54 to include specific language for the City Council to authorize an agreement for this purpose in accordance with Chapter 791 of the Texas Government Code. For consistency with state law, the amendment to this ordinance includes statutory language that provides that (1) if the owner of a motor vehicle is delinquent in the payment of a civil penalty imposed under this chapter, the county assessor-collector or the DMV may refuse to register a motor vehicle alleged to have been involved in the violation; and (2) the city or the person or entity with which the city contracts for the administration and enforcement of a photographic traffic signal enforcement system may not provide information about a civil penalty imposed under this chapter to a credit bureau, as defined by Section 392.001, Finance Code. RECOMMENDATION: Approve Ordinance No. 3505. ORDINANCE NO. 3505 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING CHAPTER 54, ARTICLE X, OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES, AUTOMATED TRAFFIC SIGNAL ENFORCEMENT TO MODIFY CERTAIN ADMINISTRATIVE AND ENFORCEMENT PROVISIONS; PROVIDING A PENALTY; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES AND REPEAL OF CONFLICTING PROVISIONS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, The City of North Richland Hills is a home rule municipality with powers created by its charter, in addition to those granted by Sec. 542.201, 542.202, and Chapter 707 of the Texas Transportation Code; and WHEREAS, The City Council enacted City Ordinance No. 2911 establishing Chapter 54, Article X, of the Code of Ordinances implementing the photographic traffic signal system enforcement program and enforcement thereof, and WHEREAS, Ordinance No. 2946 was subsequently enacted amending Chapter 54, Article X, to conform with state law in accordance with Chapter 707 of the Texas Transportation Code; and WHEREAS, The photographic traffic signal system enforcement program creates civil penalties for running red lights and promotes public safety; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: That the title to Chapter 54, Article X, of the North Richland Hills Code of Ordinances shall be amended to read as follows: "ARTICLE X. — PHOTOGRAPHIC TRAFFIC SIGNAL ENFORCEMENT" SECTION 2: That Chapter 54, Article X, Section 54-403 of the North Richland Hills Code of Ordinances is hereby amended to modify the title and add subsections (f), (g), and (h): "Sec. 54-403 Enforcement; Administration; Procedures. (f) The City Council may authorize a contract with a county in which the city is located or with the Texas Department of Motor Vehicles (DMV) to provide information necessary to determine whether the county assessor-collector or the DMV may refuse to register a vehicle under Chapter 702 of the Transportation Code. A contract entered into under this section must be entered into in accordance with Chapter 791, Texas Government Code, and is subject to the availability of the parties to provide or pay for the services required under the contract. Ordinance No.3505 Page 1 of 3 (g) A peace officer shall issue a warning to each person to whom the officer issues a citation under this chapter stating that if the person fails to appear in court as provided by Sec. 54-404, or fails to pay a fine for the violation, the person may not be permitted to register a motor vehicle in this state. (h) The City, or the person or entity with which the City contracts for the administration and enforcement of the photographic traffic signal enforcement system program, may not provide information about a civil penalty imposed under this chapter to a credit bureau, as defined by Section 392.001, Texas Finance Code." SECTION 3: This Ordinance shall be cumulative of all provisions of the Code of Ordinances of the City of North Richland Hills, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 4: It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this Ordinance are severable, and, if any phrase, clause, sentence, paragraph or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 5: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances in the Code of Ordinances of the City of North Richland Hills that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 6: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and Chapter 54, Article X, Sec. 54-402 hereof to be published two times. SECTION 7: This ordinance shall be in full force and effect upon publication as required by Section 6 herein. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 14`h day of May, 2018. Ordinance No.3505 Page 2 of 3 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Approved as to Form and Legality: Maleshia B. McGinnis, City Attorney Department Director: Jimmy Perdue, Chief of Police Ordinance No.3505 Page 3 of 3 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Authorize the City Manager to execute an interlocal agreement with the Texas Department of Motor Vehicles for scofflaw services for the city's Automated Traffic Signal Enforcement Program. PRESENTER: Jimmy Perdue, Director of Public Safety SUMMARY: The City of North Richland Hills has a contract with Redflex Systems, Inc., (contractor) to provide an automated traffic signal enforcement (red light camera) program aimed at improving traffic safety for the citizens using our roadways. The Texas Transportation Code encourages violators to honor civil penalties for violation of city ordinances by preventing the owner's vehicle registration if the penalty has not been paid to the city. GENERAL DESCRIPTION: State law authorizes the Texas Department of Motor Vehicles (DMV) to refuse to register a vehicle of an owner who has failed to pay a fine or penalty to a city for violation of the city's traffic laws. A city may contract with the county or the DMV to provide information to the assessor-collector or to the DMV to make a determination as to whether the DMV may refuse to register a vehicle due to failure to pay a fine. The agreement with the DVM will filter those violators with past due amounts that (1) owe $75 or more, (2) are 91 days or more in arrears and (3) the vehicle registration information at the time of the offense is still current. Redflex provides electronic files to the DMV that will make a notation of the failure to pay on the violator's next vehicle registration renewal. Participation in this program is through an interlocal agreement with the Texas DMV. The initial interlocal agreement was completed in 2011 and has expired. A new interlocal agreement is needed to maintain our participation in the program. RECOMMENDATION: Authorize the City Manager to execute an interlocal agreement with Texas Department of Motor Vehicles for scofflaw services for the city's Automated Traffic Signal Enforcement Program. STATE OF TEXAS § COUNTY OF TRAVIS § INTERLOCAL AGREEMENT THIS CONTRACT is entered into by the Contracting Parties under Government Code, Chapter 791. I. CONTRACTING PARTIES: The Texas Department of Motor Vehicles (TxDMV) City of North Richland Hills, TX (Local Government) II. PURPOSE: Scofflaw Services contract for marking Texas Motor Vehicle Registration Records. III. STATEMENT OF SERVICES TO BE PERFORMED: TxDMV will undertake and carry out services described in Attachment A, Scope of Services. IV. CONTRACT PAYMENT: Contract payment shall conform to the provisions of Attachment B, Budget. Each party paying for the performance of governmental functions or services must make those payments from current revenues available to the paying party. V. TERM OF CONTRACT: This contract begins when fully executed by both parties and terminates five years from the date this contract is executed by the state, or when otherwise terminated as provided in Attachment C, Article 5 of this Agreement. VI. LEGAL AUTHORITY: THE PARTIES certify that the services provided under this contract are services that are properly within the legal authority of the Contracting Parties. TxDMV further certifies that it has the authority to perform the services by authority granted in Section 702.003 and in Section 707.017 of the Texas Transportation Code. The governing body, by resolution or ordinance, dated May 14, 2018 has authorized the Local Government to obtain the services described in Attachment A This contract incorporates the provisions of Attachment A, Scope of Services, Attachment B, Budget, Attachment C, General Terms and Conditions, Attachment D, Resolution or Ordinance, Attachment E, Contact Information, and Attachment F, Account Information. City of North Richland Hills, TX (Name of Local Government) By Date Authorized Signature Mark Hindman, City Manager Printed Name and Title FOR THE STATE OF TEXAS Executed for the Executive Director and approved by the Texas Department of Motor Vehicles Board for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Department of Motor Vehicles Board. By Date Director, Vehicle Titles and Registration Division Texas Department of Motor Vehicles City Scofflaw Pagel of 7 Revised 03-2018 ATTACHMENT A Scope of Services TxDMV will: 1. On initial probes (inquiries) of data submissions received from the local government, generate an output file containing matching license plates. If no vehicle record is found, such factual information will be indicated on the output file together with the input data. Input and output files will be returned to the Local Government after completion of the computer run. Place "flags" on vehicle records based on data submissions received from Local Government containing "flag" request codes. 2. Remove "flags" from vehicle records, based on data submissions received from Local Government, containing "clear" request codes. Local Government shall: 1. Provide data submissions to TxDMV in accordance with TxDMV specifications for computer run of initial probes (inquiry), flags (marking) of vehicle records and clears (removal) of flags. Due to changing technology, these specifications will be distributed by TxDMV to the local governments on September 1 s of every year. 2. Submit an application to establish the method of payment (see Attachment F), and establish an account prior to submitting inquiries. City Scofflaw Page 2 of 7 Revised 03-2018 ATTACHMENT B Budget Fees for file submission and transactions shall be submitted to TxDMV in accordance with 43 TAC Chapter 217. Payments shall be submitted to the following address: Texas Department of Motor Vehicles IT Services Division, Data Support Services PO Box 5020 Austin, TX 78763-5020 A. If the Local Government chooses to establish a "Pay On Demand" account, the applicable payment of fees must be made each time a request to probe (search/inquiry), place or remove "flags'from motor vehicle records is submitted to TxDMV. An account will be opened to hold the $500.00 (or greater) initial deposit. B. As an alternative, if the Local Government chooses to establish a non-interest bearing escrow`Prepaid Account' with TxDMV, upon agreement between the Local Government, TxDMV and payment of applicable fees, as described below, TxDMV will establish an account in the name of the Local Government. Charges shall be deducted from the escrow account until the balance of that account reaches the minimum required balance for the Local Government, as determined by TxDMV and provided herein. A deposit of at least $500.00 shall be maintained in a non-interest bearing escrow account. This initial deposit is to cover estimated service use. The escrow account shall be established with TxDMV prior to submission of probes (inquiries), or placing or removing "flags' from motor vehicle records for the Local Government. Payment of the deposit shall be made by check or warrant, payable to the `Texas Department of Motor Vehicles" and is due upon execution of this contract. The $500.00 minimum balance, to be maintained in the escrow account, may increase depending on established monthly usage by the Local Government. This additional funding is payable within fifteen (15) days from receipt of notification from TxDMV. An escrow account balance statement will be provided by TxDMV each time a probe or a request to place or remove "flags' from motor vehicle records is submitted. If the balance in the non-interest bearing escrow account falls below the $500.00 minimum balance, TxDMV may suspend processing probes, or placing or removing "flags' from motor vehicle records for the Local Government until such time as a deposit is made by the Local Government, in an amount sufficient to increase the balance in the escrow account to the $500.00 minimum balance. City Scofflaw Page 3 of 7 Revised 03-2018 ATTACHMENT C General Terms and Conditions Article 1. Amendments This contract may only be amended by written agreement executed by both parties before the contract is terminated. Article 2. Conflicts Between Agreements If the terms of this contract conflict with the terms of any other contract between the parties, the most recent contract shall prevail. Article 3. Disputes Any contractual or administrative disputes regarding the contract will be resolved pursuant to Texas Government Code Chapter 2001. Article 4. Ownership of Equipment Except to the extent that a specific provision of this contract states to the contrary, all equipment purchased by TxDMV under this contract will be owned by TxDMV. Article 5. Termination This contract may be terminated by mutual written agreement, or 30 days after either party gives notice to the other party, whichever occurs first. Upon termination of this contract any remaining funds in either a "Pay on Demand" account or a "Prepaid Account' as described in Attachment B shall be refunded to the Local Government following settlement of any outstanding processing fees. Article 6. Gratuities Any person who is doing business with or who reasonably speaking may do business with TxDMV under this contract may not make any offer of benefits, gifts, or favors to employees of TxDMV. Article 7. Responsibilities of the Parties Each party acknowledges that it is not an agent, servant, or employee of the other party. Each party is responsible for its own acts and deeds and for those of its agents, servants, or employees. Article 8. Compliance with Laws The parties shall comply with all federal, state, and local laws, statutes, ordinances, rules, and regulations and with the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of this agreement. Article 9. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. City Scofflaw Page 4 of 7 Revised 03-2018 ATTACHMENT D Resolution or Ordinance On the 14th day of May the North Richland Hills City/Town Council passed Ordinance No. 3505, amending Article x, Section 54-406 hereinafter identified by reference, authorizing the City's participation in the program. City Scofflaw Page 5 of 7 Revised 03-2018 ATTACHMENT E Contact Information Technical assistance regarding probes, placing and removing of"flags"from motor vehicle records or information regarding payments for your account may be obtained by contacting the IT Services Division, Data Support Services at VTR SCOFFLAW(a-)txdmv.aov City Scofflaw Page 6 of 7 Revised 03-2018 ATTACHMENT ACCOUNT INFORMATION IT SERVICES DIVISION Contract 4000 JACKSON AVENUE, AUSTIN, TEXAS 78731-6007 Number PLEASE PRINT OR TYPE Type of Account Requested: XX "Prepaid" Account "Pay On Request' Account DATE: ATTN: (Name and Telephone Number of Person Responsible For Account) 03/20/2018 Scott Huson, Controller Redflex, 632-207-2316 and/or John D. Thorpe, Technical Services ACCOUNT NAME: North Richland Hills ASP Photo Red Light Flags BILLING ADDRESS: City of North Richland Hills, 4301 City Point Drive, North Richland Hills, TX 76180 ATTENTION: (Name and Mailing Address of the Person Responsible for Sending and Receiving Files.) Thomas Graca MAILING ADDRESS: 5651 West Talavi Blvd., Suite 200, Glendale, AZ 85306 E-MAIL ADDRESS: (For Contact Purposes By E-mail) tgraca @redflex.com BUSINESS TELEPHONE NUMBER: BUSINESS FAX NUMBER: 623-207-2208 623-207-2050 For Department Use Only Escrow Amount Date Agreement Signed Account Terminated/Canceled Non-Payment User Request Account Number City Scofflaw Page 7 of 7 Revised 03-2018 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: 05-14-2018 SUBJECT: Authorize the City Manager to execute a Memorandum of Agreement between North Richland Hills, the City of Dallas, the City of Arlington and the Texas Department of Public Safety for reimbursement of overtime salary costs associated with the North Texas Anti-Gang Center Task Force PRESENTER: Jimmy Perdue SUMMARY: City Council is being asked to authorize the City Manager to execute a Memorandum of Agreement (MOA) between North Richland Hills (NRH), the City of Dallas (Dallas), the City of Arlington (Arlington) and the Texas Department of Public Safety (DPS) for reimbursement of overtime salary costs directly related to work performed by their officer(s) assigned to the North Texas Anti-Gang Center Task Force (TAG). GENERAL DESCRIPTION: The North Richland Hills Police Department, in cooperation with law enforcement agencies across the area, supports the TAG in its mission to reduce violent crime and related activities that are perpetrated by gangs. Local municipal and county agencies that have officer(s) assigned to TAG investigations are responsible for making payments of overtime to the officer(s) during the period of assignment to TAG. Subject to availability of funds and to the extent they are included in TAG's approved fiscal year budget, NRH, as the fiduciary agent for the grant funding the TAG, will reimburse Dallas, Arlington and DPS for overtime payments made to the officer(s) participating in the TAG, up to a maximum sum equivalent to 25 percent of the salary of a GS-12, Step 1-RUS Employee. The term of this MOA shall be effective September 1, 2017 and will remain in effect until August 31, 2018. NRH will be responsible only for obligations incurred by the agencies during the term of this MOA. RECOMMENDATION: To authorize the City Manager to execute a Memorandum of Agreement between North Richland Hills, the City of Dallas, the City of Arlington and the Texas Department of Public Safety for reimbursement of overtime salary costs associated with the North Texas Anti- Gang Center Task Force. MEMORANDUM OF AGREEMENT Between the City of North Richland Hills and the City of Arlington For Reimbursement of Overtime Salary Costs Associated with the North Texas Anti-Gang Center Task Force I. PURPOSE This Memorandum of Agreement, hereinafter referred to as "MOA," is made this 1" day of September, 2017 between the City of North Richland Hills, hereinafter referred to as "NRH; and the City of Arlington, hereinafter referred to as "Arlington" for the purpose of reimbursement of overtime salary costs directly related to work performed by the Arlington officer(s) in providing resources to assist the North Texas Anti-Gang Center Task Force, hereinafter referred to as"TAG." Ii. CONDITIONS AND PROCEDURES A. Arlington will be responsible for making payments of overtime to Its officer(s)during the period of assignment to TAG. Subject to availability of funds and to the extent they are Included in TAG's approved fiscal year budget, NRH will reimburse Arlington for overtime payments made by Arlington to Its officer(s) assigned to TAG investigations/assignments, up to a maximum sum equivalent to 25 percent of the salary of a GS-12, Step 1-RUS Employee or any maximum amount less than this as approved by the TAG Board of Directors.Overtime costs will not include benefits such as paid annual leave, compensatory leave, sick leave, holiday leave or retirement. All reimbursable hours of overtime work covered under this MOA must be approved in advance by the TAG Administrator. B. Arlington will submit all requests for reimbursable payments, together with the appropriate documentation as to time and activity reports, to the TAG Administrator by the 10`h day of each subsequent month that the agency is seeking reimbursement. Arlington will submit the request for reimbursement via email to TAGAdmin texomahidta.or or mail to the following address: North Texas TAG, Attn: Todd Reichert 8404 Esters Blvd.Suite 100, Irving,Texas 75063. C. Arlington agrees that an authorized official will execute and return to NRH the attached Vendor Information Form, W-9 and ACH Request to facilitate reimbursable payments. Circumstances of this MOA deem Arlington to be a single source provider of the services for their employees covered under this agreement. III. DURATION The term of this MOA shall be effective from the date in paragraph one and will remain in effect until August 31, 2018. This MOA may be modified or terminated by either one of the parties by mutual consent. Billing for all outstanding obligations must be received by NRH within 60 days of the date of termination of this agreement. NRH will be responsible only for obligations incurred by Arlington during the term of this MOA. IN WITNESS WHEROF,the following authorized representatives execute this agreement: City of North Richland Hills City of Arlington BY:_ _._ BY: Mark Hindman,City Manager Printed Name and Title Date: Date: 4, Attest: Alicia Richardson,City Secretary Approved as to Form: Maleshia McGinnis,Clty Attorney MEMORANDUM OF AGREEMENT Between the City of North Richland Hills and the City of Dallas For Reimbursement of Overtime Salary Costs Associated with the North Texas Anti-Gang Center Task Force I. PURPOSE This Memorandum of Agreement, hereinafter referred to as"MOA," is made this 1"day of September,2017 between the City of North Richland Hills, hereinafter referred to as "NRH," and the City of Dallas, hereinafter referred to as "Dallas" for the purpose of reimbursement of overtime salary costs directly related to work performed by the Dallas officer(s) in providing resources to assist the North Texas Anti-Gang Center Task Force, hereinafter referred to as "TAG." II. CONDITIONS AND PROCEDURES A. Dallas will be responsible for making payments of overtime to its officer(s) during the period of assignment to TAG.Subject to availability of funds and to the extent they are included in TAG's approved fiscal year budget, NRH will reimburse Dallas for overtime payments made by Dallas to its officer(s) assigned to TAG investigations/assignments, up to a maximum sum equivalent to 25 percent of the salary of a GS-12,Step 1-RUS Employee or any maximum amount less than this as approved by the TAG Board of Directors. Overtime costs will not include benefits such as paid annual leave, compensatory leave, sick leave, holiday leave or retirement. All reimbursable hours of overtime work covered under this MOA must be approved in advance by the TAG Administrator. B. Dallas will submit all requests for reimbursable payments, together with the appropriate documentation as to time and activity reports,to the TAG Administrator by the 1G1 day of each subsequent month that the agency is seeking reimbursement. Dallas will submit the request for reimbursement via email to 'fA(Adinif(ratexonrghidlq,o(1 or mail to the following address: North Texas TAG,Attn:Todd Reichert 8404 Esters Blvd.Suite 100, Irving,Texas 75063. C. Dallas agrees that an authorized official will execute and return to NRH the attached Vendor Information Form, W-9 and ACH Request to facilitate reimbursable payments. Circumstances of this MOA deem Dallas to be a single source provider of the services for their employees covered under this agreement. III. DURATION The term of this MOA shall be effective from the date in paragraph one and will remain in effect until August 31,2018. This MOA may be modified or terminated by either one of the parties by mutual consent. Billing for all outstanding obligations must be received by NRH within 60 days of the date of termination of this agreement. NRH will be responsible only for obligations incurred by Dallas during the term of this MOA. IN WITNESS WHEROF,the following authorized representatives execute this agreement: City f North Richland Hills City of..Dalla Y Y alias p RECOM ED BY: Mark Hindman, City Manager U.RENE, 4AALL,61WIR of Police Date: "„, Dallas Poll .Department Attest: APPROVED AS TO FORM: CITY OF DALLAS BY,-," �' y r ter, BY a;x LARRY E,CASTO T.C. 13 ) Oily Altn�rney City;�OAIC nng7A licia Richardson, City Secretary Assistant Cit Attorn A learn it g ` b° d_, arrager Approved as to Form: Maleshia McGinnis,City Attorney MEMORANDUM OF AGREEMENT Between the City of North Richland Hills and the Texas Department of Public Safety For Reimbursement of Overtime Salary Costs Associated with the North Texas Anti-Gang Center Task Force h PURPOSE This Memorandum of Agreement,hereinafter referred to as"MOA,"is made this Vday of September,2017 between the City of North Richland Hills, hereinafter referred to as "NRFI," and the Texas Department of Public Safety, hereinafter referred to as"DPS"for the purpose of reimbursement of overtime salary costs directly related to work performed by the DPS officer(s) in providing resources to assist the North Texas Anti-Gang Center Task Force, hereinafter referred to as"'rAG." II. CONDITIONS AND PROCEDURES A. DPS will be responsible for making payments of overtime to its officer(s)during the period of assignment to TAG. Subject to availability of funds and to the extent they are included in TAG's approved fiscal year budget, NRH will reimburse DPS for overtime payments made by DPS to Its officer(s) assigned to TAG Investigations/assignments, up to a maximum sum equivalent to 25 percent of the salary of a GS-12,Step 1-RUS Employee or any maximum amount less than this as approved by the TAG Board of Directors.Overtime costs will not include benefits such as paid annual leave,compensatory leave,sick leave,holiday leave or retirement.All reimbursable hours of overtime work covered under this MOA must be approved in advance by the TAG Administrator. B. DPS will submit all requests for reimbursable payments,together with the appropriate documentation as to time and activity reports, to the TAG Administrator by the 101h day of each subsequent month that the agency is seeking reimbursement. DPS will submit the request for reimbursement via email to TAGAdmi .L!texomahldta.org or mail to the following address.North Texas TAG,Attn:Todd Reichert 8404 Esters Blvd.Suite 100,Irving,Texas 75063. C. DPS agrees that an authorized official will execute and return to NRH the attached Vendor Information Form,W. 9 and ACH Requestto facilitate reimbursable payments.Circumstances of this MOA deem DPS to be a single source provider of the services for their employees covered under this agreement, III. DURATION The term of this MOA shall be effective from the date in paragraph one and will remain in effect until August 31,2018. This MOA may be modified or terminated by either one of the parties by mutual consent. Billing for all outstanding obligations must be received by NRH within 60 days of the date of termination of this agreement. NRH will be responsible only for obligations Incurred by DPS during the term of this MOA, iN WITNESS WHEROF,the following authorized representatives execute this agreement: City of North Richland HMIs Texas Department of Public Safety BY: _....__. BY: _d/ Mark Hindman,City Manager Tom Ruocco, Dif actor rimbiai Investigations Division Date: _ Date: ' Attest: _-_.._....__. . nd- ............................._ ____ Alicia Richardson,City Secretary Approved as to Form: ­11.­­ Maleshia McGinnis,City Attorney MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Adopt joint resolution authorizing the annual renewal of an interlocal agreement with Tarrant County for 800 MHz radio maintenance services. PRESENTER: Billy Owens, Emergency Management Coordinator SUMMARY: Tarrant County requires a joint resolution to participate with the ten other cities in the North Richland Hills Radio Maintenance Consortium. GENERAL DESCRIPTION: The City of North Richland Hills oversees the North Richland Hills Radio Maintenance Consortium in which local entities participate in the consortium for maintenance of the 800 MHz public safety radio system. Each entity reimburses North Richland Hills for maintenance services. The participating entities are: Bedford, Euless, Keller, Haltom City, Southlake, Colleyville, Grapevine, Richland Hills, Westlake, and Tarrant County. Tarrant County requires a resolution to pay the City of North Richland Hills the County's portion of the North Richland Hills Radio Maintenance Consortium agreement. This resolution authorizes the annual renewal of the contract through September 30, 2018, and allows Tarrant County to pay the City of North Richland Hills for the radio maintenance services. This maintenance consortium allows the members to take advantage of much lower pricing for a public safety radio maintenance agreement with Motorola. This is an annual agreement and resolution. RECOMMENDATION: Adopt joint resolution authorizing the annual renewal of an interlocal agreement with Tarrant County for 800 MHz radio maintenance services. n cousl ;F 0; JOINT RESOLUTION AUTHORIZING THE ANNUAL RENEWAL OF THE 1NTERLOC.AL AGREEMENT BETWEEN TARRANT COUNTY AND THE CITY OF NORTH RICHLAND HILLS FOR THE 800 MHz RADIO MAINTENANCE THROUGH SEPTEMBER 30, 2018 WHEREAS, the County of Tarrant(County) and the City of North Richland Hills (NRH) entered into an Interlocal Agreement on June 28, 1994 (Court Order# 70866), for the County to participate in the North Richland Hills Radio Consortium for 800 MHz Radio Maintenance (the"Agreement"); and WHEREAS, through Tarrant County's participation in this Agreement, the maintenance fee per radio paid by Tarrant County is greatly reduced; and WHEREAS, the annual maintenance fees- paid by Tarrant County to North Richland Hills has increased to $6.18 per radio per month from $6.00 last year; and WHEREAS, the annual maintenance for bi-directional amplifiers (BDA) has increased to $63.98 per bi-directional amplifier per month from $62.12 last year; and WHEREAS, it is the desire of the County and NRH to extend this Agreement through September 30, 2018; and WHEREAS, both parties acknowledge that they are each a "governmental entity" and not a "business entity" as those terms arc defined in Tex. Gov't. Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't. Code § 2252.908 is required. NOW TEHREFORE,BE IT RESOLVED THAT: 1. Upon the execution of this Joint Resolution by both parties, this amendment shall be effective on and after October 1,2017. 2. The City Manager of the City of North Richland Hills is authorized to execute any documents necessary to effect renewal of the Agreement. 3. The Agreement is hereby renewed through September 30, 2018, and otherwise remains in full force and effect. Signed this day of 2018,pursuant to Commissioners Court Order# B. Glen Whitley Oscar Trevino County Judge Mayor Tarrant County City of North Richland Hills MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Consider Ordinance No. 3516, appointing the judge and alternate judges of the Municipal Court of Record. PRESENTER: Mark Hindman, City Manager SUMMARY: The City Council is being asked to consider Ordinance No. 3516, appointing the judge and alternate judges of the Municipal Court of Record. GENERAL DESCRIPTION: The City Council has adopted regulations governing its Municipal Court of Record in Chapter 58, City of North Richland Hills Code of Ordinances. Chapter 30 of the Texas Government Code relating to municipal courts of record provides that the judge of the municipal court of record shall be appointed by the City Council by ordinance. Ordinance No. 3516, appoints a judge and alternate judge for the term of two years. RECOMMENDATION: Approve Ordinance No. 3516. ORDINANCE NO. 3516 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS APPOINTING THE JUDGE AND ALTERNATE JUDGES OF THE MUNICIPAL COURT OF RECORD IN THE CITY OF NORTH RICHLAND HILLS AND PROVIDING A SALARY; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES AND REPEAL OF CONFLICTING PROVISIONS; PROVIDING SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills is a home rule city acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the City Council has adopted regulations governing its Municipal Court of Record in Chapter 58, Code of Ordinances, City or North Richland Hills, Texas, as amended; and WHEREAS, Chapter 30 of the Texas Government Code relating to municipal courts of record provides that the judge of the municipal court of record shall be appointed by the City Council by ordinance. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: The City Council hereby finds the recitals above to be true and correct, and such recitals are hereby incorporated into this Ordinance as if written herein. SECTION 2: In accordance with the Code of Ordinances of the City of North Richland Hills, Texas, as amended, Stewart Bass is hereby appointed as the judge of the Municipal Court of Record in the City of North Richland Hills, Texas, for a term of two years. SECTION 3: The Judge of the Municipal Court of record shall be paid a salary of $80,896.00 per year which shall not be reduced during his term of office. He shall also be allowed to participate in the City's employee group health plan in the same manner as employees, although he shall not be deemed an employee and shall not have any retirement or health benefits when his term of office has expired. SECTION 4: Glynnis McGinty and Lorraine Irby are appointed to serve as Municipal Judge when the Judge of the Municipal Court of Record is temporarily absent for any reason. Such judges shall be compensated by the Judge of the Municipal Court of Record at the rate previously established by the Ordinance No. 3516 Page 1 of 3 City for such service by alternate judges. SECTION 5: This Ordinance shall be cumulative of all provisions of the Code of Ordinances of the City of North Richland Hills, except where the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such Code, in which event conflicting provisions of such ordinances and such Code are hereby repealed. SECTION 6: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances in the Code of Ordinances of the City of North Richland Hills that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. SECTION 7: It is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. SECTION 8: This Ordinance shall be in full force and effect from and after its passage. AND IT IS SO ORDAINED. PASSED AND APPROVED on this 14th day of May 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Ordinance No. 3516 Page 2 of 3 ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney Ordinance No. 3516 Page 3 of 3 P41tH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: ZC 2018-02, Ordinance No. 3512, Public hearing and consideration of a request from Teague, Nall, and Perkins, Inc., for a zoning change from R-1-S Special Single-Family to R-2 Single-Family Residential at 8120 Sayers Lane, being 2.199 acres described as Lot 8, Block 3, Woodbert Addition. (CONTINUED FROM APRIL 23, 2018 CITY COUNCIL MEETING) PRESENTER: Clayton Comstock, Planning Manager SUMMARY: On behalf of Oakmark Custom Homes, Teague, Nall, and Perkins, Inc., is requesting a zoning change from R-1-S Special Single-Family to R-2 Single-Family Residential on 2.199 acres located at 8120 Sayers Lane. The public hearing for this zoning case was opened at the April 23, 2018 meeting. The public hearing was continued to the May 14, 2018, meeting at the request of the applicant. GENERAL DESCRIPTION: The applicant is requesting a zoning change to R-2 Single Family Residential. The property is located west of Davis Boulevard on the south side of Sayers Lane at the end of the street. The site is currently vacant. The proposed zoning change is consistent with the recommendations and policies of the Comprehensive Plan. PUBLIC INPUT: The Planning & Zoning Department received a petition in opposition to the request. The Texas Local Government Code states in part that if a written petition of opposition is signed by the owners of at least 20% of the area of the lots or land included in the 200-foot notification area surrounding the property, the affirmative vote of at least three-fourths of all members of the governing body is required to approve the request. The analysis of the petition indicates that the owners of 62.6% of the land area signed the petition in opposition to the request. Consequently, approval of the application will require at least six (6) affirmative votes by City Council. A copy of the petition and a map showing the opposition area are attached. l'*IR.H NORTH RICHLAND HILLS COMPREHENSIVE PLAN: This area is designated on the Comprehensive Land Use Plan as "Low Density Residential." This designation provides areas for the development of traditional, low-density single-family detached dwelling units. CURRENT ZONING: The property is currently zoned R-1-S Special Single-Family. This district is intended to provide areas for very low density development of single-family detached dwelling units that are constructed at an approximate density of one unit per acre in a quasi-rural setting. The R-1-S district is specifically planned to allow for the keeping of livestock in a residential setting. PROPOSED ZONING: The proposed zoning is R-2 Single-Family Residential. The R-2 zoning district is intended to provide areas for low density development of single-family detached dwelling units that are constructed at an approximate density of 4.0 units per acre. SURROUNDING ZONING I LAND USE: w • a � u NORTH .AG Aisticultara& Low[tensity Reaidentbal Vacant WEST R-2 Sinte-Famiky Residential Low Density ResidentiaW Single famYVy residences SOUTH R-2 Single-Family Residential Low[Density ResidentuaV Single famiN residence°, EAST R-3 Single Family Residential Law Density Resitlenti.all Single family residence AS Agpncaltura8 �nni r. �a / !�(l< tr✓l j O;llu'�/,� � %/�I �v�r� - - r ✓ i 9 U r r / % o Jr , T� rJ �ra� � �' Y�✓�/�rr�rli� r�/ mfr �� �� �, 1,�>P �, �✓ '14 ann>w, J / rr // /// / i///, /i Yr% rill, NRH Zoning Map— Woodbert Addition & Vicinity IqRH PLAT STATUS: A portion of the property is currently platted as Lot 8, Block 3, Woodbert Addition. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission conducted a public hearing and considered this item at the April 5, 2018, meeting and voted 6-0 to recommend approval. RECOMMENDATION: Approve Ordinance No. 3512. 8 dWd1S� 0 J LL Q W DAIS SIAV LL 0 z a r N --Ez J N c � �MB�IDGE DR 3 H } fa/1 OQ \ 2 D J J_ r 2 J W m 2 d' OWO SHANE CT N 1313 J in cc O c 0 o D O z LU D W J I m r � m r p �i Ills r r r%, ' i furl///Gr✓lii /,/i �/��. g r ion , a G s 1. eo 0 a ® 11 r r,1, i "T f. m o ee. m w. k4RH PUBLIC HEARING NOTICE N0KTH1 KICFILA D FALLS CASE: ZC 2018-02 NAME ADDRESS CITY, STATE ZIP You are receiving this notice because you are a property owner of record within 200 feet of the property shown on the attached map requesting a Zoning Change. APPLICANT Teague, Nall, and Perkins, Inc. LOCATION 8120 Sayers Lane REQUEST Public hearing and consideration of a request from Teague, Nall, and Perkins, Inc. for a zoning change from R-1-S Special Single-Family to R-2 Single-Family Residential at 8120 Sayers Lane, being 2.199 acres described as Lot 8, Block 3, Woodbert Addition. DESCRIPTION Zoning change request for future residential development. PUBLIC HEARING DATE Planning and Zoning Commission 7:00 PM Thursday, April 5, 2018 City Council 7:00 PM Monday, April 23, 2018 MEETING LOCATION City Council Chambers - Third Floor 4301 City Point Drive North Richland Hills, Texas People interested in submitting letters of support or opposition are encouraged to contact the Planning & Zoning Department for additional information. Letters must be received by the close of the City Council public hearing. Because changes are made to requests during the public hearing process, you are encouraged to follow the request through to final action by City Council. Planning & Zoning Department 1 4301 City Point Drive - NRH 76180 817-427-6300 1 www.nrhtx.corn I planning @nrhtx.com For More Information, you can now visit NRHTX.com/map X/ ....... ...... SAYERS LN H L PATRICK REDWOOD CT PATH Ln O L �ERHILL DR xi LUCIAN DR i STARNES RD RUMFIELD RD T1 i N kF-1-11-1---------L-------F------lFeet Prepared by Planning 3M2018 a fOO 200 400 600 800 ......i ,,,i, ni, r, ZONED: R-2 ---------- —---—----------------- swo,0 0 ------------------------------------------ T- ZONED: R-11-S 1,F 1 2,199 ACRES 95,776 S.D. FT. r. BLOCK 3 LOT 8 E1,T K Dim WIDY I. MOPOSED 20AM R-2 ,J M Pi -2 7-7977w�i ' ZONH ZONED: AG I I - ' T wi,li„ ii, LE SAYERS LANE RESIDENTIAL DEVELOPMENT OWNER APPLICANT OAKIVARK CUSTOM HOMES TEAGUE NALL AiQ PERKINS. IN(,'. Owner Address City, St Zip ALVAREZ,JOE 7644 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76180 BUNCH, CHARLES M 7640 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76180 CARE, GABRIELE 7645 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 CARON, KATHRYN 7652 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 CURRY, DOUGLAS A 7469 TIMBERHILL DR FORT WORTH,TX 76182 DRAGON RENT LLC 1606 FAIR OAKS DR WESTLAKE,TX 76262 GABRAIL, REMON G 7508 SHANE CT NORTH RICHLAND HILLS,TX 76182 GOOD,JUDITH SUZANNE 7656 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 GOSSETT, KEVIN 7512 SHANE CT NORTH RICHLAND HILLS,TX 76182 HERDMAN,VINCENT PO BOX 953 ALEDO,TX 76008 HOLLY,CLINTON 8124 SAYERS LN NORTH RICHLAND HILLS,TX 76182 HUGHES, DONALD 7449 TIMBERHILL DR NORTH RICHLAND HILLS,TX 76182 JONES, GUY PHILIP 7828 REDWOOD CT NORTH RICHLAND HILLS,TX 76182 JONES,TERRY DON 7632 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 KIDD, EVELYN 8125 SAYERS LN NORTH RICHLAND HILLS,TX 76182 KNAPP,ALAN L 7464 TIMBERHILL DR FORT WORTH,TX 76182 KRUG, MARK 7824 REDWOOD CT FORT WORTH,TX 76182 LEYSHON,JEFFREY A 7240 CROSS KEYS DR NORTH RICHLAND HILLS,TX 76182 MARKEY, MAUREEN 7453 TIMBERHILL DR NORTH RICHLAND HILLS,TX 76182 MARTINEZ, ROBERT 7648 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 MCCALL, KENNETH E 7820 REDWOOD CT NORTH RICHLAND HILLS,TX 76182 MOELLER, FRANKIE 7513 SHANE CT NORTH RICHLAND HILLS,TX 76182 MORROW, PHILLIP D 7829 REDWOOD CT FORT WORTH,TX 76182 NEILL, MELANIE DARLENE 7825 REDWOOD CT NORTH RICHLAND HILLS,TX 76182 OAKMARK CUSTOM HOMES LLC PO BOX 821031 NORTH RICHLAND HILLS,TX 76182 PITARRESI,JOHN 7445 TIMBERHILL DR NORTH RICHLAND HILLS,TX 76182 ROBERTS,CARY W 7821 REDWOOD CT FORT WORTH,TX 76182 SMITH, IDA 7636 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 SWINDLE,JAY B 7649 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 TRAN DO, FRANK A 7641 BRIDLEWOOD CT NORTH RICHLAND HILLS,TX 76182 WORTH LAND 7460 LLC 7413 DOUGLAS LN NORTH RICHLAND HILLS,TX 76182 C? Do al Qc Ld § ll IN 0 Ail lini"i I N e is Cl z m, < 0 zw r 10 el I z "DIR LL 11 P 0 1 i�l 3.0 ............................. • --------------------- ---------------------- in -------------- RY 3 w M, �z 0 w cn P� z CL w 0 r WZ]lo w <W ..................... ------------- Om .--X-------- WONO "q z 0 J3 w 0 0 =OZ �Z2 z 0 0 N ONo Z�w C� zm YSX<x E W,'0 2 Om w 0 s 0 WMY z Y w d F5 w fAlomm z Ua 14, 1 rl I L ------ .............-— --------------- — -------------------------- p, ----------- 01 0 WO cnl " al I 5:4 From: Clint Holy To: Plannino;Clayton Husband;Clayton Comstock Subject: 8120 Sayers Rezoning Date: Wednesday,April 4,2018 1:24:28 PM To whom it may concern, I, Clint Holly, residing at 8124 Sayers Lane in North Richland Hills, announce that I disapprove of the proposed rezoning regarding Case ZC 2018-02. Kind Regards, Clint Holly Vice President of Aircraft Sales Jack Prewitt&Associates 97 Village Lane, Suite 300 Colleyville, TX 76034 Direct: 817.527.5589 Office: 817.283.2826 Cell: 817.913.1227 1110"Ibeiroi N B R R M1'1�+ h�l L11�45.1 JgC WA CONFIDENTIALITY NOTICE This e-mail message may contain confidential or proprietary information intended only for use by the intended recipient. If you are not the intended recipient of this e-mail, please be aware that any use, reproduction, distribution or disclosure of this e-mail or any information contained herein is prohibited. If you have received this e-mail in error, please notify Jack Prewitt&Associates, Inc. immediately and delete this e-mail and all attachments from your computer system. Thank you. From: David Smith To: Clayton Husband Subject: 8120 Sayers Ln and/or Case: ZC 2018-02 Date: Wednesday,April 4,2018 5:07:29 PM We,David and Ida Smith,residing at 7636 Bridlewood Ct in North Richland Hills,hereby announce that we oppose and disapprove of the planned rezoning of 8120 Sayers Ln referenced in case: ZC 2018-02. Sincerely, David and Ida Smith Sent from my iPad c9 STOP REZONING OF SAYERS LANE Rezoning#s City North Richland Hills, Texas As residents of Sayers Lane and the surrounding neighborhoods, we are opposed to the rezoning of the above-mentioned properties. Sayers Lane is a dead-end street that is already suffering from a very heavy traffic flow. The rezoning of these properties will have a detrimental effect on the property values and the safety of our properties. NAME i ADDRESS CONTACT(phone/email) l - D J^.� w" 3ri (o M OQ 3 inn AJo ! - 305 ` b) " - v -d'(1 SA,4'�q L-A. 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Subject Property Opponents To Request N Opponents Outside Buffer ( Feet Feet Public Notice Buffer 200 ft 0 50100 200 300 400 ORDINANCE NO. 3512 ZONING CASE ZC 2018-02 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, AND THE ZONING MAP OF THE CITY OF NORTH RICHLAND HILLS, TEXAS BY REZONING A 2.199-ACRE TRACT OF PROPERTY LOCATED AT 8120 SAYERS LANE FROM R-1-S (SPECIAL SINGLE-FAMILY) TO R-2 (SINGLE-FAMILY RESIDENTIAL); PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING FOR SEVERABILITY; ESTABLISHING A PENALTY; PROVIDING FOR SAVINGS; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of North Richland Hills, Texas is a home-rule municipality located in Tarrant County, Texas acting under its charter adopted by the electorate pursuant to Article XI, Section 5 of the Texas Constitution and Chapter 9 of the Local Government Code; and WHEREAS, the Zoning Ordinance of the City of North Richland Hills regulates and restricts the location and use of buildings, structures, and land for trade, industry, residence, and other purposes, and provides for the establishment of zoning districts of such number, shape, and area as may be best suited to carry out these regulations; and WHEREAS, the City Council has previously passed an ordinance adopting a Comprehensive Land Use Plan Map as the primary document on which to base all zoning, platting, and other land use decisions; and WHEREAS, the Comprehensive Land Use Plan Map provides guidance for future development in conformance with the adopted Comprehensive Land Use Plan; and WHEREAS, the owner of the property containing approximately 2.199 acres of land located at 8120 Sayers Lane (the 'Property") has filed an application to rezone the Property from its present classification of R-1-S (Special Single- Family) to R-2 (Single-Family Residential); and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas held a public hearing on April 5, 2018, and the City Council of the City of North Richland Hills, Texas, held a public hearing on April 23, 2018, with respect to the zoning change described herein; and Ordinance No. 3512 ZC 2018-02 Page 1 of 4 WHEREAS, the City has complied with all requirements of Chapter 211 of the Local Government Code, the Zoning Ordinance of the City of North Richland Hills, and all other laws dealing with notice, publication, and procedural requirements for rezoning the Property; and WHEREAS, upon review of the application, and after such public hearing, the City Council finds that granting the request herein furthers the purpose of zoning as set forth in the Zoning Ordinance of the City of North Richland Hills and that the zoning change should be granted, subject to the conditions imposed herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: That the Zoning Ordinance of the City of North Richland Hills is hereby amended by rezoning from R-1-S (Special Single-Family) to R-2 (Single Family Residential) 2.199 acres of property described as Lot 8, Block 3, Woodbert Addition, commonly referred to as 8120 Sayers Lane, as described on Exhibit 'A," attached hereto and incorporated for all purposes. Section 2: That the official zoning map of the City of North Richland Hills is amended and the Planning Manager is directed to revise the official zoning map to reflect the approved R-2 (Single Family Residential) zoning, as set forth above. Section 3: The use of the property described above shall be subject to all applicable regulations contained in the Building and Land Use Regulations and all other applicable and pertinent ordinances of the City of North Richland Hills. Section 4: The zoning district as herein established has been made in accordance with a comprehensive plan for the purpose of promoting the health, safety, morals and general welfare of the community. Section 5: This Ordinance shall be cumulative of all provisions of ordinances and of the Code of Ordinances of the City of North Richland Hills, Texas, as amended, except when the provisions of this Ordinance are in direct conflict with the provisions of such ordinances and such code, in which event the conflicting provisions of such ordinances and such code are hereby repealed. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable, and if any section, paragraph, sentence, clause, or phrase of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall Ordinance No. 3512 ZC 2018-02 Page 2 of 4 not affect any of the remaining sections, paragraphs, sentences, clauses, and phrases of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional section, paragraph, sentence, clause or phrase. Section 7: Any person, firm or corporation violating any provision of the Zoning Ordinance and the zoning map of the City of North Richland Hills as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 8: All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances governing zoning that have accrued at the time of the effective date of this Ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this Ordinance but may be prosecuted until final disposition by the courts. Section 9: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 10: This ordinance shall be in full force and effect immediately following publication as required by Section 9 hereof. AND IT IS SO ORDAINED. PASSED AND APPROVED on the 141h day of May, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary Ordinance No. 3512 ZC 2018-02 Page 3 of 4 Approved as to form and legality: Maleshia B. McGinnis, City Attorney Approved as to content: Clayton Comstock, Planning Manager Ordinance No. 3512 ZC 2018-02 Page 4 of 4 Exhibit A— Legal Description —Ordinance No. 3512— Page 1 of 1 BEING a tract of land situated in the William D. Barnes Survey, Abstract No. 146, being all of Lot 8, Block 3, Woodbert Addition, an addition to the City of North Richland Hills, as described by the plat recorded in Cabinet B, Slide 3488, Plat Records,Tarrant County, Texas. � � r (p v)) tag 5�N X � �+ Ny Milli In D 1Q�1f,��15�y 5yy� M d {I) Q +( z L. i � o K g F fL h LL L9 .z R Om K J- • a a 4 1 0 „ , C.• O do i. y1 y. J 6w J WW t oil hF �2 N d GF p z NN .Xz Z WN ¢XOx%, orca �¢�O KO Jdw ax)m[Fwh° 6 V1 4asRao �c�a � w osoz III /F f➢° F- UI Lw r ,v I IY MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE CITY HALL, 4301 CITY POINT DRIVE APRIL 5, 2018 C.1. ZC 2018-02 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM TEAGUE, NALL, AND PERKINS, INC., FOR A ZONING CHANGE FROM R-1-S SPECIAL SINGLE-FAMILY TO R-2 SINGLE-FAMILY RESIDENTIAL AT 8120 SAYERS LANE, BEING 2.199 ACRES DESCRIBED AS LOT 8, BLOCK 3, WOODBERT ADDITION. APPROVED Chairman Randall Shiflet introduced the item, and called for Planning Manager Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chairman Shiflet opened the public hearing and called for the applicant to present the request. Tom Rutledge, 6620 Cedar Crest Drive, North Richland Hills, Texas 76182, representing Mark Mudry, presented the request. Chairman Shiflet called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. Guy Jones, 7828 Redwood Court, North Richland Hills, Texas 76180, spoke in opposition of the request. Evelyn Kidd, 8125 Sayers Lane, North Richland Hills, Texas 76180, spoke in opposition of the request. Jeremy Hodo, 7648 Bridlewood Court, North Richland Hills, Texas 76180, spoke in opposition of the request. Maureen Markey, 7453 Timberhill Drive, North Richland Hills, Texas 76180, spoke in opposition of the request. Clint Holly, 8124 Sayers Lane, North Richland Hills, Texas 76180, spoke in opposition of the request. April 05, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 2 Charles Bunch, 7640 Bridlewood Court, North Richland Hills, Texas 76180, did not speak, but registered opposition to the request. Ida Smith 7636 Bridlewood Court, North Richland Hills, Texas 76180, did not speak but was against the request. Mark Mudry, 6617 Cedar Grove Drive, North Richland Hills, Texas 76180, spoke in support of the request. Joe Alvarez, 7644 Bridlewood Court, North Richland Hills, Texas 76180, spoke in opposed of the request. Chairman Shiflet called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Chairman Shiflet closed the public hearing. Chairman Shiflet called for a motion. Vice Chairman Steven Cooper motioned the approve the request subject to discussion, seconded by Commissioner Jerry Tyner. Chairman Shiflet stated the request is solely for the zoning change of the property. A MOTION WAS MADE BY VICE-CHAIRMAN STEVEN COOPER, SECONDED BY COMMISSIONER JERRY TYNER TO APPROVE 2C 2018-02. MOTION TO APPROVE CARRIED 6-0. April 05, 2018 Planning and Zoning Commission Meeting Minutes Page 2 of 2 P41tH NORTH RICHLAND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: FP 2018-01 Public hearing and consideration of a request from Cambridge NRH Development, LLC, for a final plat of Cambridge Estates Phase 2, being 2.88 acres located in the 6000 block of Wessex Street. (CONTINUED FROM APRIL 23, 2018 CITY COUNCIL MEETING) PRESENTER: Clayton Comstock, Planning Manager SUMMARY: Cambridge NRH Development, LLC, is requesting approval of a final plat of Cambridge Estates Phase 2. This 2.88-acre subdivision is located on the east side of Wessex Street, north of Liberty Way. The proposed final plat is consistent with the preliminary plat and meets the requirements of the zoning ordinance and subdivision regulations. This item was continued from the April 23, 2018, meeting as the applicant was not present at the meeting. GENERAL DESCRIPTION: The final plat for Cambridge Estates Phase 2 includes 12 single-family residential lots and one open space lot. The residential lots range in size from 6,400 to 13,450 square feet, with an average lot size of 8,321 square feet. The open space lot, located at the northeast corner of Wessex Street and Liberty Way, is 25,596 square feet (0.588 acres) in size. The property is zoned R-PD Residential Planned Development and the zoning district standards for this property require a minimum lot size of 7,500 square feet, with allowances for smaller sizes on specific lots. The minimum lot widths allowed range from 50 feet to 60 feet. The lots meet the standards of the R-PD district. Each lot is located adjacent to the Calloway Branch tributary. The lots are subject to a channel bank maintenance agreement that was approved with the final plat Cambridge Estates Phase 1 on July 14, 2017. The agreement requires the owner and homeowners association to maintain perpetually the channel bank in accordance with the plans approved by the city engineer. As required by Section 212.015 of the Texas Local Government Code and Section 110- 219 of the subdivision regulations, this replat requires a public hearing when the plat is considered the City Council. l'*IR.H NORTH RICHLAND HILLS COMPREHENSIVE PLAN: The Comprehensive Plan classifies this area as "Commercial." This designation is intended to permit a variety of commercial uses including automobile-related services, retail trade, and business service establishments with outside storage, display, and sales. Outside uses are required to be buffered from residential uses and public views. THOROUGHFARE PLAN: The residential lots have frontage on Wessex Street, classified as an R2U Residential roadway. An R2U roadway is a two-lane undivided street with an ultimate right-of-way width of 50 feet. The open space lot has frontage on Liberty Way, classified as a C41_1 Major Collector. A C41LI roadway is a four-lane undivided street with an ultimate right-of-way of 68 feet. Right-of-way dedication is not required for this property as sufficient right-of-way is currently in place for both streets. CURRENT ZONING: The property is zoned R-PD Residential Planned Development. The R-PD zoning district was approved on July 14, 2017, by Ordinance No. 3468. SURROUNDING ZONING I LAND USE: o ® e MEMEMM:= A o NORTH PD Planned Development(PD-73) Low Density Residential Vacant residential lots WEST 1-2 Medium Industrial Industrial Prestige Ameritech (manufacturing) SOUTH PD Planned Development(PD-73) Low Density Residential Single family residences EAST R-2 Single-Family Residential Low Density Residential Single family residences ROUGH PROPORTIONALITY DETERMINATION: The developer is responsible for 100% of all paving, water, sanitary sewer, and drainage infrastructure needed to support the development in accordance with City design criteria. PLAT STATUS: The property is currently platted as a remainder portion of Lot 4B, NRH Industrial Park Addition. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission considered this item at the April 5, 2018, meeting and voted 7-0 to recommend approval. RECOMMENDATION: Approve FP 2018-01. 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FP 2018-01 CONSIDERATION OF A REQUEST FROM CAMBRIDGE NRH DEVELOPMENT, LLC, FOR A FINAL PLAT OF CAMBRIDGE ESTATES PHASE 2, BEING 2.88 ACRES LOCATED IN THE 6000 BLOCK OF WESSEX STREET. APPROVED Chairman Randall Shiflet introduced the item and called for Planning Manager Clayton Comstock to introduce the request. Mr. Comstock introduced the request. Chairman Shiflet called for the applicant to present the request. Kyle Kruppa with Sandlin Homes, 5137 Davis Boulevard, North Richland Hills, Texas 76180, on behalf of Cambridge NRH Development, LLC, presented the request. Chairman Shiflet called for Mr. Comstock to present the staff report. Mr. Comstock presented the staff report. A MOTION WAS MADE BY COMMISSIONER JERRY TYNER, SECONDED BY COMMISSIONER MASON ORR TO APPROVE FP 2018-01. MOTION TO APPROVE CARRIED 6-0. April 05, 2018 Planning and Zoning Commission Meeting Minutes Page 1 of 1 r4RH NORTH RICHL.AND HILLS CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Consider the 2018 Preventive Street Maintenance Program PRESENTER: Chris Turner, Public Works Street Superintendent SUMMARY: The Public Works Department has developed a recommendation for the 2018 Preventive Street Maintenance Program. The recommended program encompasses maintenance projects on 53 streets consisting of 1 street receiving a sub-grade stabilization and asphalt rehabilitation, asphalt overlay on 9 streets, slurry seal on 23 streets and crack sealing on 21 streets. GENERAL DESCRIPTION: The method for selecting streets is similar to past years in which staff focuses on targeted areas based on several perspectives: (1) the pavement management system; (2) the citizen's survey results; and (3) the assistance of the city's Planning and Economic Development Departments. This will help ensure that staff capitalizes from several perspectives in developing the program to provide the highest level of benefit to the community. As done previously, the Preventive Street Maintenance Program concentrates efforts in targeted areas within the city. The first targeted area of the 2018 program is north of Main Street and south of Rumfield Road. The second area is north of Starnes Road and south of Bursey Road. A third area is south of Loop 820 and north of Riviera Drive. The recommended program also has identified some streets that are not located in the targeted areas due to the condition and life expectancy of the street. Some highlights in the recommended program include the overlay of two portions of Starnes Road (Cross Timbers Lane to Meadowview Terrace and Crabtree Lane to Davis Boulevard) which is a minor collector, and Susan Lee Lane (North Richland Boulevard to Circle Drive South) which will receive an asphalt rehabilitation that will be a partnership with Tarrant County Precinct #3. The Tarrant County agreement for the partnership will be a separate agenda item. The following exhibits identify the streets recommended in the 2018 Preventive Street Maintenance Program. • Listing of 2018 Asphalt Overlay • Map of 2018 Asphalt Overlay • Listing of 2018 Slurry Seal • Map of 2018 Slurry Seal • Listing of 2018 Crack Seal • Map of 2018 Crack Seal RECOMMENDATION: Approve the 2018 Preventive Street Maintenance Program. z V3 Hj VT V3 V3 V3 V3 V3 Vk a a w � w VU1! N (O h O N O m M y � (O V Lj (? M M N Fy of N N N N a eA V3 V3 fA (A V3 to V3 yy LL LL JZy a}� C 0 6]m m Eh H V N 00 x `NiWa � } m = C a U 2 N ry M M w N LU N U j e c c o v d N 0 N > � W m C O ` ci J O m O A 3 L 7 L O r. O � � c a L NKH201 STREET LISTINGLAY I All IM��rnm,hn.M I T�.�pfi ..I NUM STREET II �rl I i 1 Marilyn Lane, 6700-6900 2 Shauna Drive, 6700-6912 � 00449 ,tq uRsE .RD 'i,i "� I ) ah� 1 II 3 Whitfield Drive, 7500-7800 4 Driftwood Court, 7700i.i ) S Moss Lane, 6800 ) �5 i 6 Susan Lee Lane, 5700-5900 � 1r RNESR �,,, uMFi,j Dl RD � I 8 Starnes Road, 7900-8300 �n7t f 4 4 ��,,, �. ., 9 ° 9 Brookview Drive,8500-85291 o fi l '`^ 7 Starnes Rd, 6800W H GHT WER D l ) ** Rehab done by County ! " r. � IHARM N RD„ i AI al „ I) J r � f 1 .All wl t / ID anE5" D sLV IY �II! .....L.. j, j �3 f 2::` fi ' s,ti�°DJy�a i, ( .r�� �� III (NE oo❑szol, !�) p,) �.,. i�.'AR11 fM"r 11 III ® )'i-&zo 11�IIIIIIIII I �'� 1I IMP. l EULESS RD�), �P� 1 1NM, 8. � W6WNgf ' ) mMN�II Y ICI l � A QIr� xm �u{� III POOR J ) H w III ' 1 inch = 4,000 Feet ,tb 4� 04APR 18 Ulilities\ANNUAL Maps 2018-OverlayStreetListing.mxd CITY OF NORTH RICHLAND HILLS PUBLIC WORKS DEPARTMENT 2018 SLURRY SEAL STREET LISTING TOTAL ACCUMULATIVE SLURRY TOTAL Condition LENGTH/ ACCUMULATIVE NO Rating STREET WIDTH SQUARE TOTAL OF SEAL ESTIMATED COST TOTAL YARDS SQUARE YARDS $2.40/Sy COST 1 86 Bursey Court,7800 125 x 37 560 560 $1,344 $1,344 $1,344 Bursey Road-Cul-de-sac 2 62 Old Mill Road,6800 1800 x 27 5,400 5,960 $12,960 $12,960 $14,304 Crosstimbers Lane-Douglas Lane 3 45 Marie Street,6600 1050 x 27 3,150 9,110 $7,560 $7,560 $21,864 Rufe Snow Drive-Charles Street 4 85 Boca Raton Court,8900 250 x27 795 9,905 $1,908 $1,908 $23,772 Boca Raton Drive-Cul-de-sac 5 65 Holland Drive,36003700 1500 x 27 4,500 14,405 $10,800 $10,800 $34,572 Billie Faye Drive-Onyx Drive North 6 78 Cox Lane,6900 700 x 27 2,100 16,505 $5,040 $5,040 $39,612 Turner Drive-Cross Drive 7 78 Kara Place,6900 380 x 27 1,140 17,645 $2,736 $2,736 $42,348 Crystal Lane-Odell Street 8 84 Westover Way,6900 500 x27 1,500 19,145 $3,600 $3,600 $45,948 Crystal Lane-Odell Street 9 73 Ruthette Court,6900 200 x27 645 19,790 $1,548 $1,548 $47,496 Ruthette Drive-Cul-de-sac 10 56 Tessa Drive,6900 400 x 27 1,200 20,990 $2,880 $2,880 $50,375 Ruthette Drive-Stephanie Drive 11 51 Stephanie Drive,6400 800 x27 2,400 23,390 $5,760 $5,760 $56,136 Stonybrooke Drive-Stephanie Drive 12 67 Moss Lane,6800 815 x 27 2,445 25,835 $5,868 $5,868 $62,004 Douglas Lane-Meadowview Terrace 13 67 Moss Lane,6700 875 x 27 2,625 28,460 $6,300 $6,300 $68,304 Rufe Snow Drive-Crosstimbers Lane 14 60 Stoneybrooke Court,8400 300 x27 945 29,405 $2,268 $2,268 $70,572 Stonybrooke Drive-Culdesac 15 57 Springbrook Court,8400 250 x 27 795 30,200 $1,908 $1,908 $72,480 Stonybrooke Drive-Culdesac 16 60 Springhill Court,8400 300 x 27 945 31,145 $2,268 $2,268 $74,748 Stonybrooke Drive-Culdesac 17 60 Stonedale Court,7300 300 x27 945 32,090 $2,268 $2,268 $77,016 Rockdale Drive-Culdesac 18 62 Royal Ridge Drive,8500-8600 800 x 27 2,400 34,490 $5,760 $5,760 $82,776 Stonybrooke Drive-Meadowbrook Drive 19 70 Vance Road,4800 570 x 27 1,710 36,200 $4,104 $4,104 $86,880 Marilyn Lane-Shauna Drive 20 87 Wilhite Lane,4900 500 x 27 1,500 37,700 $3,600 $3,600 $90,480 Corona Drive-Karen Drive 21 73 Katherine Drive,4900 500 x 27 1,500 39,200 $3,600 $3,600 $94,080 Corona Drive-Karen Drive 22 78 Martin Drive,9000-9200 1300 x 33 4,766 43,966 $11,438 $11,438 $105,518 Precinct Line Road-Crane Road HER momm -1 68 TOTAL Lane Miles 47.005 47,005 $115,091 $115,091 $115,091 N H STREET LISTING � � 171 Ap 2018 SLURRY SEAL ff 'T NUM STREET e? I Bursey Court,7800weMhe f 2 Old Mill Road,6800 3 Marie Street,6600 IIr t 4 Boca Raton Court,8900 IIII 1 `s �(iIII 6 Cox Lane,Street, 69003600-3700 wfnsmm awnnrdG, alMmrzSE�ao Ir F— 7 Kara Place,6900 r 12 � rp 8 Westover Way,6900 9 Ruthette Court,6900 a ir. l ' i 16 ` =iE�D ao i —4 10 Tessa Drive,6900 13 i I " y w J d 11 V , TQRNE5RlU 1 ,1. 4 11 Stephanie Drive,8400 J„ °J � < < `�J 13 Moss Lane,6700 �. J �, r i �.1 1 12 Moss Lane,6800 � � � � � � r 14 Ston Brooke Court,8400 u 16 Springhill COUrt 84UU i H I WE2 D� �,,,,, 15 5 nn brook Court,8400 r ., r 7 17 Stonecale Court,18 Royal Ridge Dr ve,8500-8600 Ie �r wi�vnq, N R�J �. �,,,� p . . 8 .123 I. II 19 Vance 20 Wilhite Lane, 4900 �,,,h Katherine b S CITIES BLVD Martin Drive, 40 23 tDe 84 I �f1Ow "H RWQ'QD,R III f ""1'820(Ne o DR ago) 1 � u � � 19 E ULESS RD gNW�dNW89 � ® � ��� i •,d °r 5 , oli �� ` 1 inch = 4,000 Feet I wNwr�;wp 64e� eti 5 04APR 18 UtilitiesWNNUAL Maps 2018-SlurrySealStreetListing.mxd CITY OF NORTH RICHLAND HILLS PUBLIC WORKS DEPARTMENT CRACK SEAL LISTING YEAR 2018 �!a Street L6ngtht' gg0ato tan6 ; Adcunrulativt Width Yards W16s Lane Wilts 1 Hightower Drive-8400-8633 750 x 45 3,750 0.32 0.32 Davis Boulevard-Dead End 2 Meadowbrook Drive-7300 850 x 27 2,550 0.36 0.68 Brookrid e Drive-Royal Ridge Drive 3 Marilyn Lane-7000 600 x 27 1,800 0.26 0.94 Reynolds Road-Vance Road 4 Deaver Drive-7500-7600 1200 x 27 3,600 0.51 1.45 College Circle-Susan Lee Lane 5 City Point Drive- 4500-4600 2050 x 37 8,428 0.87 2.32 Loop 82D-Boulevard 26 6 City Point Drive-4100 1240 x 45 6,200 0.53 2.85 Glenview Drive-City Point Drive 7 Main Street-8800 975 x 33 3,575 0.42 3.27 Chilton Drive-Crane Road 8 Commercial Drive-5100 800 x 27 2,400 0.34 3.61 Maplewood Avenue- Davis Boulevard 9 Short Street-7500-7600 850 x 27 2,550 0.36 3.97 Clo ce Court-Nancy Lane 10 Carolyn Drive-5700-5800 1000 x 27 3,000 0.43 4.4 1Jean Ann Drive- Field Stone Drive 11 Briley Drive-6700-6900 2020 x 27 6,050 0.85 5.26 Rufe Snow Drive-Vance Road 12 Liberty Way-7200-7300 1455 x 26 4,203 0.62 5.88 Iron Horse Boulevard- Holiday Lane 13 Terrell Drive-8600-8700 1200 x 27 3,600 0.51 6.39 Northfield Drive- Perkins Drive 14 Cynthia Circle-5800 900 x 27 2,700 0.38 6.77 Tourist Drive-Tourist Drive 15 Northcut Drive-3600 500 x 27 1,500 0.21 6.98 Circular Drive-Sheridon Drive 16 Price Drive-6000 600 x 27 1,800 0.26 7.24 Terry Drive-Bo art Drive 17 Webster Street- 5800 540 x 27 1,620 0.23 7.47 Wendell Drive-Orient Drive 18 Circular Drive- 5800 1350 x 27 4,050 0.58 8.05 Tourist Drive-Tourist Drive 19 Paramount Street-3500 920 x 27 2,760 0.39 8.44 Reeves Street-Webster Street 20 Tourist Drive- 3500-3529 600 x 27 1,800 0.26 8.7 Webster Street-Tourist Drive Concrete 21 Onyx Drive North-6200-6600 3420 x27 1D,260 1.46 10.16 Rufe Snow Drive-Dead End Lane Miles Total Lane Miles TOTAL 78906' 16,16" 16:18 NKH 2STRECRACK ET L STINGL I NUM STREET �,Itixwr�maxwr�.� T '� I f °JAI � II o Drive,7300 3 Marilyn La e 7000 I urzse rzo J 111 ,r I ;" ;r ri',,,. 1 Hightower Drive,8500-8633 4 Deaver Drive,7500.7600 ilunmo ,m4�VMS^ ... 5 City Point Drive,4S00.4600 13 6 City Point Drive,4100 8 Commercial Main Street,Drive, �� ,.� i ..,,� uMF.IE� DRD �y 9 Short Street,7500-7600 T�RNES R��i " 2.1' I b 0 Carolyn 0-70 11 Briley Drive,6700- 900 12 Way720300 W6R�P Cynthia 58 15 t 00 �TY i Dr , 0700 Y I�II 16 Price Drive,6000 a' FYAFM N Di 17 Webster Street,5800 oil '; t � ' �„ � � I Y 7 ,Y 18 Circular Drive,5800-5900 I i ID CITI66W[J 19 Paramount Street,3500 20 Tourist Drive,3500-3529 21 Onyx Drive N,6200-6600 IY r, 1... 4d PopwwexwMxru ,, , y ""16111111i 14 fli it IN �r...l i ���� � �1 I �l U!�r � t I i ©... 1 � � I r, � ,� �,,d✓���I�� � III Y•, U 3 LESS RD w na I r � l l � i I ^ k, lar araaw � 14 ms, 1 fir. Q f Cis a o III 3uuuu �t a � 0m 20 I 4 W�a,i, a moo, 19 151� 17Y 1 inch = 4,000 Feet if�lt, r w "mramM�w� ati y 04APR18 UtilitiesWNNUAL Maps 2018-CrackSealStreelListing.mxd 4fkH 2018 2-inch HMAC Overlay, Slurry Seal & Crack Seal I i flINMMMANMFIbA. NO TH�P�1®� lY ..� Le end , t 11 OVERLAY ( III CRACK SEAL ®� SLURRY SEAL #, f � 4 r„ .�...� M FIELD RD II)II SLARNES R� �t �. It II HIGHTO�WER D i I �I ll i IV��I IHAPM AN RD �IMAI Iwe""'m .I �. IW ,rl I`y II �l� InESISLyA, � I I i I ti HARWOOD RD (p1 Ip IEQO(NE LOOP 820) p t d VDF EULESS RD a mNft9wme 3 x - IV 'n' wuµ w RA p I isp 1 inch = 4,000 Feet 04 APR 18 UlilitiesWNNUAL Maps 2018-ALLStreeti-isting.mxd MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Consider an interlocal agreement between Tarrant County and the City of North Richland Hills for road construction on a section of Susan Lee Lane. PRESENTER: Chris Turner, Public Works Street Superintendent SUMMARY: The City Council is being asked to consider an interlocal agreement between Tarrant County and the City of North Richland Hills for road construction work on Susan Lee Lane beginning at North Richland Boulevard and ending at Circle Drive South and to allow the City Manager to execute the agreement. GENERAL DESCRIPTION: Over the past few years Tarrant County Field Operations, Precinct No. 3 has helped the city complete various street construction projects. This year's preventive street maintenance program is again incorporating a partnership with Tarrant County to complete one street within our program. The specifics of the street are listed below. Susan Lee Lane from North Richland Boulevard to Noreast Drive will have sub-grade restabilized and receive a new asphalt surface. The terms and conditions of the agreement are attached. The key points of the agreement are: the city will pay for the materials, trucking charges and one-half of the fuel used by Tarrant County for the sub-grade stabilization process and the placement of the asphalt in the roadway. Once the agreement is executed staff will coordinate with the county to schedule the work. At this time it appears that the work will take place in late May or June of 2018 depending on the weather. RECOMMENDATION: To authorize the City Manager to execute an interlocal agreement Between Tarrant County and the City of North Richland Hills for road construction on a section of Susan Lee Lane. THE STATE OF TEXAS INTERLOCAL AGREEMENT COUNTY OF TARRANT This Interlocal Agreement is between Tarrant County, Texas ("COUNTY"), and the City of North Richland Hills ("CITY"). WHEREAS, the CITY is requesting the COUNTY's assistance to: Rehabilitate and Resurface Susan Lee Lane located within the City of North Richland Hills from North Richland Boulevard to Noreast Drive (Approximately 2,485 linear feet). Collectively, hereinafter referred to as the "Project". WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of the Texas Government Code provides legal authority for the parties to enter into this Agreement; and WHEREAS, during the performance of the governmental functions and the payment for the performance of those governmental functions under this Agreement, the parties will make the performance and payment from current revenues legally available to that party; and WHEREAS, the Commissioners Court of the COUNTY and the City Council of the CITY each make the following findings: a. This Agreement serves the common interests of both parties; b. This Agreement will benefit the public; C. The division of costs fairly compensates both parties to this Agreement; and d. The CITY and the COUNTY have authorized their representative to sign this Agreement. e. Both parties acknowledge that they are each a "governmental entity" and not a "business entity" as those terms are defined in Tex. Gov't Code § 2252.908, and therefore, no disclosure of interested parties pursuant to Tex. Gov't Code Section 2252.908 is required. NOW, THEREFORE, the COUNTY and the CITY agree as follows: 1 TERMS AND CONDITIONS 1. COUNTY RESPONSIBILITY The COUNTY will furnish the labor and equipment to assist the CITY in completing the Project: • Susan Lee Lane: Following milling and removal of the excess materials by the CITY, the COUNTY will stabilize the exposed subgrade, regrade, shape, and prime the roadbed, place four inches of asphalt base, place two inches of asphalt surface and clean the project jobsite. 2. CITY RESPONSIBILITY 2.1 The CITY will furnish and pay for the actual cost of the materials, including any delivery or freight cost. The CITY will provide a purchase order and will be billed directly by the material supplier. The COUNTY may accumulate and bill the CITY for incidental material cost. 2.2 The CITY will pay for one-half of the COUNTY's fuel used to construct this Project. The COUNTY will invoice the CITY for the fuel consumed at the conclusion of the Project. 2.3 The CITY will be responsible for all traffic control necessary to safely construct this project. This responsibility includes all advance notices, signage, barricades, pilot vehicles, and flagmen necessary to control traffic in and around the construction site. The CITY will be responsible for and provide portable message boards to supplement traffic control as needed. 2.4 The CITY will mill and remove the existing asphalt prior to the COUNTY starting work. 2.5 The CITY will adjust all utilities, manholes and valve boxes for this Project. 2.6 The CITY will provide the COUNTY with a hydrant meter and all the water necessary for construction of the Project at no cost to the COUNTY. 2.7 The CITY will provide or pay for any engineering, survey, and laboratory testing required for this Project. 2.8 The CITY will furnish a site for dumping all spoils and waste materials generated during construction of this Project. 2 2.9 If required, the CITY will be responsible for the design and development of a Storm Water Pollution Prevention Plan (SWPPP). The CITY further agrees to pay for all cost (including sub-contractor materials, labor and equipment) associated with the implementation of the plan. The COUNTY will be responsible for maintenance of the plan during the duration of the Project. Documentation and record keeping of the SWPPP will be the responsibility of the CITY. 3. PROCEDURES DURING PROJECT COUNTY retains the right to inspect and reject all materials provided for this Project. If the CITY has a complaint regarding the construction of the project, the CITY must complain in writing to the COUNTY no later than 30 days of the date of project completion. 4. NO WAIVER OF IMMUNITY This Agreement does not waive COUNTY rights under a legal theory of sovereign immunity. This Agreement does not waive CITY rights under a legal theory of sovereign immunity. 5. OPTIONAL SERVICES 5.1 If requested by the CITY, the COUNTY will apply permanent striping coordinated through the Transportation Department. Application of striping by the COUNTY is limited to Project roadways. If the CITY desires permanent striping applied to any roadways or portions of roadways not covered by this Agreement, the CITY will need to enter into a separate agreement with the COUNTY for the provision of those services. 6. TIME PERIOD FOR COMPLETION The CITY will give the COUNTY notice to proceed at the appropriate time. However, the COUNTY is under no duty to commence construction at any particular time. 3 7. THIRD PARTY This contract shall not be interpreted to inure to the benefit of a third party not a party to this contract. This contract may not be interpreted to waive any statutory or common law defense, immunity, including governmental and sovereign immunity, or any limitation of liability, responsibility, or damage of any party to this contract, party's agent, or party's employee, otherwise provided by law. 8. JOINT VENTURE & AGENCY The relationship between the parties to this Agreement does not create a partnership or joint venture between the parties. This Agreement does not appoint any party as agent for the other party. 9. EFFECTIVE DATE This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. 10. TERMINATION This Agreement will automatically terminate on either September 30, 2018 or on the date the Project is completed, whichever occurs first. Nothwithstanding the foregoing, or any other language to the contrary, either party may terminate this Agreement without cause upon thirty (30) days' written notice to the other party prior to the intended date of termination. In the event of termination by either party, neither party shall have any further obligations to the other party under this Agreement, except that the CITY remains liable to the COUNTY for any outstanding invoice for materials that the COUNTY provides for the Project, if any. [Remainder of Page Left Intentionally Blank] 4 TARRANT COUNTY, TEXAS CITY OF NORTH RICHLAND HILLS B. Glen Whitley Mark Hindman County Judge City Manager Date: Date: Gary Fickes Mike Curtis, P.E. Commissioner, Precinct 3 Managing Director of Development Services Date: Date: ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM' APPROVED AS TO FORM AND LEGALITY Criminal District Attorney's Office' Maleshia B. McGinnis, City Attorney " By law, the Criminal District Attorney's Office may only approve contracts for its clients. We reviewed this document as to form from our client's legal perspective. Other parties may not rely on this approval. Instead those parties should seek contract review from independent counsel. 5 NOTICE TO PROCEED The City of North Richland Hills hereby notifies the County that the County may proceed with this project, as specified in the attached Agreement, on or after (Month/Date/Year) Authorized City Official City of North Richland Hills Rehabilitate and Resurface Susan Lee Lane located within the City of North Richland Hills from North Richland Boulevard to Noreast Drive (Approximately 2,485 linear feet). w�"'�7 ` '� �� C ����� '� �t�r ,� � iii� 0 ��7/��if%4uu�4��f �l/! lfi'��gs r ��N� � / I�OYVI�1»I1D116 r�N111 �����hllll�� b�"� ii� F J^�. iii� r o%i�l/�//��%%�viai//iif�///� �' � ,�, �, ilk���;���� � �// �O�i�l� +� a � s,. r�r�0���,,,,,, y- � ,, ii���ii � ,,i V ,�, 4 � r �l /�// ° l r i�� ii ii YI� r.i u 1 t�� i� �, � �� �� � � �� w� �� � .. ;; ��� J�� �i, � i�r. ��� �� is (� �1 �� � �+, +i i� „ '// � , o �,, � i,�:;: �% , '/lea f( �i. a r �/ l/ ,, /r �,. Ulu'' � ,Pry'; (� 'r! �� ��' �" `%/ ��d�l � ;a ➢�"� a y�/ �" �Y//%�///�'i i � � �� � rwa"�� � � �'� ' �� ���iF � ICI „��.� i �, � � �,yld t i ,r � ,� �i��f,l� i� � %i r, � � u /{ �1 � , r ,t � v i � "�u��o I � �t w' I� iur Url oo'�'.,�M1 l�U� IIII u �/ 4r A, �� //r�,n /� � fV��O�I � �� o � � � � ��jjp%es, �� f� i � r� f �� r. „� �� %�� � .�I � l� I � �u i' �� /' �,� ��� ���i �U i �� �' ,,� {��%�L, i L1f l x Boa ��� �uw, � � ��li h ��� n� �r �� � �"�! � '� f"r. ;� ��'!Vrv, i /�, „r � �@, „� r 1 � f% A � ) era° � m r� r 7N��°m, iii V.0 ��. �� I '% ���, � r i�� � � ° Iii���K",il� l i� ���t iW a u ��y� °"I� i ,, �I vN� �"� � ��" 1�'1 h' I i uuuuuu iii 'I 1p IIIII�•r,ilV t,„�ii uuuuuu u� r i I �I� y f� u ��ir n-, � lr ,�� U r, i�a�� i�i r/ � 'oP X41 ( �� %�� �� MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Approve Resolution No. 2018-012 approving an advance funding agreement relating to the Smithfield Middle School Safe Routes to School Program (ST1801); Transportation Alternatives Set-Aside Program Project CSJ 0902-90-080 PRESENTER: Justin Naylor, Civil Engineer, Public Works SUMMARY: The Regional Transportation Council took action to award $211,137.00 to the City of North Richland Hills on June 8, 2017 for Safe Routes to School under the Transportation Alternatives Set-Aside Program. As such, the Texas Department of Transportation (TxDOT) and the City of North Richland Hills must execute an advance funding agreement before the city can spend funds for any reimbursable services. The advance funding agreement constitutes the sole and only agreement between the two parties related to this funding. GENERAL DESCRIPTION: The federally funded Transportation Alternatives Set-Aside Program provides funding for Safe Routes to School specifically to focus on encouraging children in grades K-8 to walk and bicycle to school. This is accomplished by making bicycling and walking to school safer and more appealing. The Smithfield Safe Middle School Safe Routes to Schools project is identified in the 17/18 Capital Project Budget as ST1801. The Regional Transportation Council took action to award $211,137.00 to the City of North Richland Hills on June 8, 2017 for Safe Routes to School under the Transportation Alternatives Set-Aside Program. The award represents 80% of the total proposed cost for the project with 20% being the city's share. The specific scope of work for the project consists of sidewalk improvements, pedestrian ramp construction and replacement, cross walk striping and intersection signing for various locations within a '/2 mile radius of Smithfield Middle School. All of the proposed improvements will meet current Americans with Disabilities Act (ADA) regulations to help make pedestrian access to Smithfield Middle School available to all. The total project cost estimate is $276,962.00 with federal participation of $211,137.00, state participation of $13,038.00 and the city's participation is $52,787.00. Upon execution of the advance funding agreement, the city will be responsible for 20% of the state direct cost, which is $3,306.00 payable to TxDOT. The first payment of $402.00 is MRH due to the state within 30 days from execution of the advance funding agreement and the second payment of $2,904.00 is due to the state 60 days prior to the construction contract advertising for bids. RECOMMENDATION: Approve Resolution No. 2018-012. Department t Transportation '0 Texas 2501 SOUTHWEST LOOP 820 1 FORT WORTH,TEXAS 76133.2300 1 (817)370-6500 1 April 30, 2018 Transportation Alternatives Set-Aside Program Smithfield Middle School - Safe Routes to Schools CSJ: 0902-90-080 Tarrant County Justin Naylor, P.E., CFM Administration/Engineering City of North Richland Hills 4301 City Point Drive North Richland Hills,TX 76180 Dear Mr. Naylor: Attached are two originals of the Advance Funding Agreement and the Advance Payment Form between the City of North Richland Hills and the State for the above referenced project. Please execute both originals and return them to the Fort Worth District, along with the signed resolution. Please send funds by ACH wire transfer or by check made payable to the Texas Department of Transportation in the amount of $3,306.00. If sending check, please attach the Advance Payment Form. Mail to: Texas Department of Transportation Attn: Rose Rodriguez — Transportation Planning& Development 2501 S. W. Loop 820 Fort Worth,Texas 76133 If needed, please place City stamps or extra signatures on the back of the agreement to preclude legibility issues. If you should have any questions concerning this matter, please contact Rase Rodriguez at (817)370-6997. mo 1,4 ( r H'2"J a/ Mohammad A Al Hweil, P.E. t4 Advance Transportation Planning Director Fort Worth District Enclosures OUR VALUES_ People.Accountabdldty< Trust^ Honesty OUR MISSION: Through collaboration and leadership,we deliver a safe,rediabde,and Integrated transportation system that enables the movement of people and goods. M A,@um:CkPN1anu.1ty Emy k"v M..MJIW'NWW1W'1'4'IW t FOR STATE USE ONLY Texas Deposit Fund 6 (06991-3767) Project Charge: 02-76-0902-90-080 Department of Transportation ADVANCE PAYMENT Highway VA CSJ 0902-90-080 County Tarrant Project No. Limits Various locations Description Sidewalk construction, pedestrian crossing signs, bike parking stations, etc. Type of Agreement AFA Requested By Rose Rodriguez Section TP&D Date April 30, 2018 Entity Name City of North Richland Hills Entity Code 30500 Reason & Amount of Funds Requested Right of Way ❑ $ 0.00 Preliminary Engineering ® $ 3,306.00 Preliminary Engineering Overrun ❑ $ 0.00 Preletting ❑ $ 0.00 Construction ❑ $ 0.00 Construction Overrun ❑ $ 0.00 Total $ 3,306.00 To be Filled in by Outside Entity Amount Submitted Check# Date Submitted PLEASE RETURN THIS COMPLETED FORM WITH PAYMENT To be Filled in by TxDOT After Receipt Amount Received Date Received Name of Employee (who received and processed deposit) TxDOT: Federal Highway Administration: Csi# 0902-90-080 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 30500 Project Name Smithfield MS-SRTS AFA Not Used For Research&Development .. .... .......... . ........ .................... STATE OF TEXAS § COUNTY OF TRAVIS § ADVANCE FUNDING AGREEMENT FOR A TRANSPORTATION ALTERNATIVES SET-ASIDE (TASA) PROGRAM PROJECT MPO-Selected Off-System This Advance Funding Agreement for a Transportation Alternatives Set-Aside (TASA) Program Project ("Agreement") is made between the State of Texas (State), acting through the Texas Department of Transportation, and the City of North Richland Hills (Local Government), acting through its duly authorized officials. WITNESSETH WHEREAS, federal law establishes federally funded programs for transportation improvements to implement its public purposes, and WHEREAS, the Texas Transportation Code, Section 201.103 establishes that the State shall design, construct and operate a system of highways in cooperation with local governments, and Section 222.052 authorizes the Texas Transportation Commission to accept contributions from political subdivisions for development and construction of public roads and the state highway system within the political subdivision, and WHEREAS, Federal law, 23 LISC §134 and 49 LISC §5303, requires that State and Metropolitan Planning Organizations (MPOs) develop transportation plans and programs for urbanized areas of Texas, and WHEREAS, Federal and state laws require local governments to meet certain contract standards relating to the management and administration of State and federal funds, and WHEREAS, the rules and procedures for the Transportation Alternatives Set-Aside Program (TASA) are established in 23 USC §133(h), and 43 Texas Administrative Code, Part 1, Chapter 11, Subchapter G, §§11.400— 11.418, and WHEREAS, the Local Government prepared and submitted to the State or Metropolitan Planning Organization (MPO) a project nomination package for TASA funding consideration, which is briefly described as Smithfield Middle School —Safe Routes to School (Project), and WHEREAS, the Texas Transportation Commission (Commission) passed Minute Order Number 115005 (MO) dated August 31, 2017 awarding funding for TASA projects in the 2017 TASA Program Call of the North Central Texas Council of Governments, including Project, and WHEREAS, the governing body of the Local Government has approved entering into this Agreement by resolution or ordinance dated , which is attached to and made a part of this Page 1 of 18 AFA-AFA TASA_LF Rev 03/16/18 ............... TxDOT: Federal Highway Administration: �o: 20.205 CSJ# 0902-90-080 _CF AN __�q_ ion --------....... ......... ............... ......... C Till District# 02-Fort Worth A a Highway Planning and Con,!!!!! Cade Ghart 64# 30600 ........... . ----_.w._............__._. ............................ Pro ect Name Smithfield MS-SRTS AFA Not Used For Research&Deveh ment Agreement as Attachment A, Resolution or Ordinance. A map showing the Project location appears in Attachment B, Project Location Map, which is attached to and made a part of this Agreement, and NOW, THEREFORE, the State and the Local Government agree as follows: AGREEMENT 1 Period of Agreement and Performance A. Period of Agreement. This Agreement becomes effective when signed by the last party whose signing makes the Agreement fully executed. This Agreement shall remain in effect until terminated as provided below. B. Period of Performance. 1. The Performance Period for each phase of work begins on the date specified in the Federal Project Authorization and Agreement (FPAA)for that phase of work. Local Government may not begin work unfit issued the State Letter of Authority (SLOA) for that phase of work. 2. The Performance Period for each phase of work ends on the date specified in the FPAA for that phase of work. 2. Scope of Work and Use of Project A. The scope of work for Project consists of constructing new curb ramps and updating curb ramps on Amundson Road between Main Street and Mid-Cities, on Main Street between Amundson and Crane Road, on Simmons between Irongate and Martin, and on Chilton between Royal Oaks Drive and Martin Drive. Pedestrian Crossing Ahead sign will be installed on Davis Blvd south of Main Street, at the Main Street and Amundson intersection, on Main Street at Sherri Lane, on Crane Road at Main Street, on Martin at Simmons Road, on Cardinal Lane at Amundson, and on Mid- Cities at Amundson. Pedestrian crossing signs with arrow and yield signs will be installed at the intersection of Main Street and Sherri Lane, at the intersection of Main Street and Crane Road, and at Simmons and Martin Road. Pedestrian crossing LED signs will be installed at Mid-Cities and Amundson. Crosswalk striping will be installed at Sherri Lane crossing Main Street, and at Simmons crossing Martin Road. Crosswalks striping will also be installed on Main Street as it crosses the following streets: Massey Court, Simmons Road, Riddle Drive, Collard Court, Chilton Drive, Paula Court, Jerry Court, and Cran Road. A Bicycle parking station will be installed on the campus of Smithfield Middle School. Sidewalks will be installed at the following locations: on Amundson south of Main Street to north of Southgate, on the south side of Main Street sidewalks will be realigned to remove the conflicts between the sidewalk and utility poles, on the north side of Main Street east of Sherri Lane, on Simmons Road north of Irongate, and south of Main Street and north of Martin, on Martin road, east of Simmons and east of Chilton. Sidewalks will also be installed on the west side of Chilton between Martin and Main, on the east side of Chilton just north of Main Street, and on the east side of Chilton,just south of Royal Oaks Drive. Sidewalks will also be installed on Simmons Road from Iron Gate towards the north. B. Any project changes proposed must be submitted in writing by Local Government to State. Changes may also require an amendment to this Agreement and the approval of Page 2 of 18 AFA-AFA TASA-,LF Rev 03/16/18 TxDOT: Federal Highway Administration ............. Csi# 0902-90-080 CFDA No. 20.205 ............ ............ District# 02-Fort Worth CFDA Title Highway Planning and Construction .............. .......................................................... Code Chart 64# 30500 ............................... -—-----------------------------.................... ;rOOi Name Smithfield MS-SRTS AFA Not Used For Research&Development the FHWA, State, MPO, or the Commission. Any changes undertaken without written approval and amendment of this Agreement may jeopardize not only the federal funding for the changes, but the federal funding of the entire Project. 3. Project Sources and Uses of Funds The total estimated development cost of the Project is shown in Attachment C, Project Budget Estimate and Source of Funds (Attachment C). A. If Local Government will perform any work under this Agreement for which reimbursement will be provided by or through the State, the Local Government must complete training. If federal funds are being used, the training must be completed before federal spending authority is obligated. Training is complete when at least one individual who is working actively and directly on the Project successfully completes and receives a certificate for the course entitled "Local Government Project Procedures and Qualification for the Texas Department of Transportation" and retains qualification in accordance with applicable TxDOT procedures. Upon request, Local Government shall provide the certificate of qualification to State. The individual who receives the training certificate may be an employee of Local Government or an employee of a firm that has been contracted by Local Government to perform oversight of the Project. State in its discretion may deny reimbursement if Local Government has not continuously designated in writing a qualified individual to work actively on or to directly oversee the Project. B. The total estimated project cost as shown in Attachment C incudes the Local Government's estimated itemized cost of real property, utilities, environmental assessments, construction, and other construction related costs. To be eligible for reimbursement or as in-kind contribution, costs must have been included in the nomination form approved by the Texas Transportation Commission or MPO in consultation with State. Local Government must submit to State evidence of payment for eligible in-kind costs at least once per calendar quarter using the State's In-Kind Match Reporting form. C. State and the Federal Government will not reimburse Local Government for any work performed outside the Performance Period. After federal funds have been obligated, State will send to Local Government a copy of the formal documentation showing the obligation of funds including federal award information. Local Government is responsible for 100 percent of the cost of any work performed under its direction or control before the federal spending authority is formally obligated. D. The Project budget and source of funds estimate based on the budget provided in the nomination form is included in Attachment C. Attachment C shows the percentage and estimated dollar amounts to be contributed to Project by state and local sources, as well as the maximum amount in federal TASA funds assigned by the Commission or MPO in consultation with State.This Agreement may be amended from time to time as required to meet the funding commitments based on revisions to the TASA, FPAA, or other federal documents. E. State will be responsible for securing the federal share of funding required for the development and construction of Project, in an amount not to exceed 80 percent of the actual cost of the work up to the amount of funds approved for Project by the Texas Transportation Commission or MPO in consultation with State. Federal funds will be Page 3 of 18 AFA-AF& TASA LF Rev 03116/18 CSJ#_..wwm 0902-90-080 CFDA No.g 20.205 - . TxDOT: Federal Highway Administration: _._._.-----..... _ ..._ _._ Con District# 02-Fort Worth _ CF.. Title Highway Planning and Construction Code Chart 64# 30500 Project Name Smithfield MS-SRTS -----------AFA Not Used For Research&Development reimbursed on a cost basis. Project costs incurred prior to issuance of the SLOA are not eligible for reimbursement. F. Local Government will be responsible for all non-federal participation costs associated with Project, including any overruns in excess of Project's estimated budget and any operating or maintenance expenses. G. Following execution of this Agreement, but prior to the performance of any plan review work by State, Local Government will pay to State the amount specified in Attachment C for plan review. At least 60 days prior to the date set for receipt of the construction bids, Local Government shall remit its remaining local match as specified in Attachment C for State's estimated construction oversight and construction cost. H. In the event State determines that additional funding is required by Local Government at any time during Project, State will notify Local Government in writing. Local Government is responsible for the percentage of the authorized Project cost shown in Attachment C and 100 percent of any overruns above the federally authorized amount. Local Government will make payment to State within 30 days from receipt of State's written notification. I. Whenever funds are paid by Local Government to State under this Agreement, Local Government will remit a warrant made payable to the`Texas department of Transportation". The warrant will be deposited by State and managed by State. Funds may only be applied by State to Project. J. Upon completion of Project, State will perform a final accounting of Project costs. Any funds due to Local Government, State, or the Federal Government will be promptly paid by the owing party. K. In the event Project is not completed, State may seek reimbursement from Local Government of the expended federal funds. Local Government will remit the required funds to State within 60 days from receipt of State's notification. L. If any existing or future local ordinances, commissioners court orders, rules, policies, or other directives, including but not limited to outdoor advertising billboards and storm water drainage facility requirements, are more restrictive than state or federal regulations, or if any other locally proposed changes, including but not limited to plats or re-plats, result in increased costs, then any increased costs associated with the ordinances or changes will be paid by Local Government. The cost of providing right of way acquired by State shall mean the total expenses in acquiring the property interests through negotiations, including, but not limited to, expenses related to relocation, removal, and adjustment of eligible utilities. M. The state auditor may conduct an audit or investigation of any entity receiving funds from the State directly under the Agreement or indirectly through a contract or subcontract under the Agreement. Acceptance of funds directly under the Agreement or indirectly through a contract or subcontract under this Agreement acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. An entity that is the subject of an audit or investigation must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. N. State will not pay interest on any funds provided by Local Government. Page 4 of 18 AFA-AFA_TASA,_LF Rev 03/16/18 TxDOT: Federal Highway Administration: Csi# 0902-90-080 CFDA No. 20.205 District# 02-Fort Worth CFDA.. Title Highway Planning and Construction ........ .............. ...... Code Chart 64 If 30500 ....................... ..................... ............................................ Project Name Smithfield MS-SRTS AFA Not Used For Research&Development O. State will not execute the contract for the construction of Project until the required funding has been made available by Local Government in accordance with this Agreement. P. Local Government is authorized to submit requests for reimbursement by submitting the original of an itemized invoice in a form and containing all items required by State no more frequently than monthly, and no later than 90 days after costs are incurred. If Local Government submits invoices more than 90 days after the costs are incurred, and if federal funding is reduced as a result, State shall have no responsibility to reimburse Local Government for those costs. Q. If Local government is an Economically Disadvantaged County (EDC) and if State has approved adjustments to the standard financing arrangement, this agreement reflects those adjustments. 4. Termination of the Agreement A. This Agreement may be terminated by any of the following conditions: 1. By mutual written consent and agreement of all parties; 2. By any party with 90 days written notice; or 3. By either party, upon the failure of the other party to fulfill the obligations as set forth in this Agreement. Any cost incurred due to such breach of contract shall be paid by the breaching party. B. If the potential termination of this Agreement is due to the failure of Local Government to fulfill its contractual obligations, State will notify Local Government that possible breach of contract has occurred. Local Government should make every effort to remedy the breach within a period mutually agreed upon by both parties. C. If Local Government withdraws from Project after this Agreement is executed, Local Government shall be responsible for all direct and indirect Project costs as identified by the State's cost accounting system and with 2 CFR Part 200 recapture requirements. D. A project may be eliminated from the program as outlined below. If Project is eliminated for any of these reasons, this Agreement will be appropriately terminated. A project may be eliminated from the program, and this Agreement terminated, if: 1. Local Government fails to satisfy any requirements of the program rules cited in 43 Texas Administrative Code, Part 1, Chapter 11, Subchapter G, §§11.400— 11.418. 2. The implementation of Project would involve significant deviation from the activities proposed in the nomination form and approved by the Texas Transportation Commission or MPO in consultation with State. 3. Local Government withdraws from participation in Project. 4. State determines that federal funding may be lost due to Project not being implemented and completed. 5. Funds are not appropriated, in which case this Agreement shall be terminated immediately with no liability to either party. Payment under this Agreement beyond the current fiscal biennium is subject to availability of appropriated funds. 6. The associated FPAA is not issued by the end of the third federal fiscal year following the federal fiscal year for which the funds are authorized. Federal fiscal years run October 1 through September 30. Page 5 of 18 AFA-AFAJASA LF Rev 03116/18 Federal Highway Administration: Csi# 0902-90-080 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction ............ Code Chart 64# 30500 L-Project Name Smithfield MS-SRTS AFA Not Used For Research&Development 7. Local Government fails to attend progress meetings at least twice yearly, as scheduled by State. E. State, at its sole discretion, may terminate this Agreement if State does not receive project invoice from Local Government within 270 days of FPAA. 5. Amendments This Agreement may be amended due to changes in the work, the amount of funding required to complete Project, or the responsibilities of the parties. Such amendment must be made through a mutually agreed upon, written amendment that is executed by the parties. 6. Remedies This Agreement shall not be considered as specifying the exclusive remedy for any agreement default, but all remedies existing at law and in equity may be availed of by either party to this Agreement and shall be cumulative. 7. Utilities Local Government shall be responsible for the adjustment, removal, or relocation of utilities or utility facilities in accordance with applicable State laws, regulations, rules, policies, and procedures, including any cost to State of a delay resulting from Local Government's failure to ensure that utilities or utility facilities are adjusted, removed, or relocated before the scheduled beginning of construction. Unless specified in (1) the nomination form approved by State or MPO in consultation with State and (2) this agreement, Local Government will not be reimbursed with federal or state funds for the cost of required utility work. Local Government must obtain advance approval for any variance from established procedures. Before a construction contract is let, Local Government shall provide, at State's request, a certification stating that Local Government has completed the adjustment of all utilities that must be adjusted before construction begins. Additional utility work may be required due to unknown conditions discovered during construction. These costs may be eligible for TASA participation if: (1) the activity is required to complete Project; (2) the cost is incidental to Project; and (3) TASA funding is available. Any change orders must be approved by State prior to incurring any cost for which reimbursement is sought. 8. Environmental Assessment and Mitigation Development of Project must comply with the National Environmental Policy Act and the National Historic Preservation Act of 1966, which require environmental clearance of federal- aid projects. A. Local Government is responsible for the identification and assessment of any environmental problems associated with the development of Project. B. Local Government is responsible for the cost of any environmental problem's mitigation and remediation. These costs will not be reimbursed or credited towards Local Government's financial share of Project unless specified in the nomination form and approved by State or IVIPO in consultation with State. C. Local Government is responsible for providing any public meetings or public hearings required for development of the environmental assessment. D. Before the advertisement for bids, Local Government shall provide to State written documentation from the appropriate regulatory agency or agencies that all environmental clearances have been obtained. Page 6 of 18 AFA-AFA JASA,JL.F Rev 03/16/18 0902-90-080 CFDAal Highway Administration r SJ#T 20.205 strict# 02-Fort Worth CFDA Title Highway Planning and Construction o30500 oject Name SmlthOeld MS-SRTS AFA.Not Used For Resea rc(r&Development 9. Compliance with Accessibility Standards All parties to this Agreement shall ensure that the plans for and the construction of all projects subject to this Agreement are in compliance with standards issued or approved by the Texas Department of Licensing and Regulation (TDLR) as meeting or consistent with minimum accessibility requirements of the Americans with Disabilities Act (P.L. 101-336) (ADA). 10. Architectural and Engineering Services A. Architectural and engineering services for preliminary engineering will be provided by Local Government. In procuring professional services, the parties to this Agreement must comply with federal requirements cited in 23 CFR Part 172 if Project is federally funded and Local Government will be seeking reimbursement for these services; and with Texas Government Code Subchapter 2254.A., in all cases. Professional services contracts for federally funded projects must conform to federal requirements. For State- selected projects, architectural and engineering services are not eligible for TASA reimbursement. B. The architectural contract documents shall be developed in accordance with the standards of the American Institute of Architects, the U.S. Secretary of the Interior's Standards for Historic Preservation Projects, Standards and Guidelines for Archeology and Historic Preservation, the National Register Bulletin Number 36: Guidelines for Evaluating and Registering Historical Archeological Sites and in consultation with the State Historic Preservation Officer, as applicable. The engineering plans shall be developed in accordance with State's applicable Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges and the two American Association of State Highway and Transportation Officials' ("AASHTO") publications, "A Policy on Geometric Design of Highways and Streets" and "Guide for the Development of Bicycle Facilities," as applicable. All contract procurement procedures and documents must adhere to the applicable requirements established in the Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges. The use of other systems of specifications shall be approved by State in writing in advance. C. When architectural and engineering services are provided by or through Local Government, Local Government shall submit any plans it has completed to State for review and approval. Local Government may also submit the plans to State for review any time prior to completion. Local Government shall make the necessary revisions determined by State. Local Government will not let the construction contract until all required plans have received State approval. D. When architectural and engineering services are provided by or through State, then the State is responsible for the delivery and performance of any required architectural or preliminary engineering work. Local Government may review and comment on the work as required to accomplish Project purposes. State will cooperate with Local Government in accomplishing these Project purposes to the degree permitted by state and federal law. 11. Construction Responsibilities A. Local Government shall advertise for construction bids, issue bid proposals, receive and tabulate the bids, and award and administer the contract for construction of Page 7 of 16 AFA-AFA,,,,.TASA,_LF Rev 03/16/18 TxDOT: Federal Highway Administration: CSJ# 0902-90-080 CFDA No. 20.20 District# 02-Fort Worth CFDA TItle Highway Planning and Construction .� Code Chart 64# 30500 Project Name Smithfield MS-SRTS AFA Not Used For Research&Development Project. Administration of the contract includes the responsibility for construction engineering and for issuance of any change orders, supplemental agreements, amendments, or additional work orders that may become necessary subsequent to the award of the construction contract. In order to ensure federal funding eligibility, projects must be authorized by State prior to advertising for construction. B. All contract letting and award procedures must be approved by State prior to letting and award of the construction contract, whether the construction contract is awarded by State or by Local Government. C. All contract change order review and approval procedures must be approved by State prior to start of construction. D. Upon completion of Project, the party constructing Project will issue and sign a "Notification of Completion" acknowledging Project's construction completion. E. For federally funded contracts, the parties to this Agreement will comply with federal construction requirements provided in 23 CFR Parts 633 and 635, and shall include the latest version of Form "FHWA-1273" in the contract bidding documents. If force account work will be performed, a finding of cost effectiveness shall be made in compliance with 23 CFA Subpart 635.B. F. Any field changes, supplemental agreements, or revisions to the design plans that may occur after the construction contract is awarded will be mutually agreed to by State and Local Government prior to authorizing the contractor to perform the work. Prior to completion of Project, the party responsible for construction will notify the other party to this Agreement of the anticipated completion date. All parties will be afforded the opportunity to assist in the final review of the construction services performed by the contractor. 12. Project Maintenance A. Upon completion of Project, Local Government will be responsible for maintaining the completed facility for public use. The property shall be maintained and operated for the purpose for which it was approved and funded for a period of time commensurate with the federal investment or State rules, whichever is greater. Should Local Government at any time after Project completion decide it can no longer maintain and operate Project for its intended purpose, Local Government shall consult with State and the FHWA as to the disposal or alternate uses, consistent with Project's original intent. State may require Local Government to return the federal funds in accordance with 2 CFR Part 200 federal recapture requirements. Should Local Government consider conveying the property, State and FHWA must be notified prior to the sale, transfer, or disposal of any property that received federal funds. Written concurrence of approval for the transaction, detailing any required recapture, must be obtained from FHWA prior to the transaction. Advance notice from Local Government of their intended action must be submitted to State for an FHWA review a minimum of 90 days prior to any action being taken by Local Government. Local Government shall be held responsible for reimbursement of all federal funds used or a portion of those funds based on a pro- rata amount, considering the original percentage of federal funds provided and the time elapsed from Project completion date. This same percentage of reimbursement also applies to any amount of profit that may be derived from the conveyance of the property, as applicable. Page 8 of 18 AFA-AFA_TASA,.,.LF Rev 03/16/18 ... ... .... . .. ministration:. . TxDOT: Federral al Highway Ad CSJ# 0902-90-080 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 30500 i Project Name Smithfield MS-SRTS AFA Nat Used For Research&Development -11111111111",1 B. Any manufacturer warranties extended to Local Government as a result of Project shall remain in the name of Local Government. State shall not be responsible for honoring any warranties under this Agreement. C. Should Local Government derive any income from the development and operation of Project, a portion of the proceeds sufficient for the maintenance and upkeep of the property shall be set aside for future maintenance. A project income report shall be submitted to State on a quarterly basis. Monies set aside according to this provision shall be expended using accounting procedures and with the property management standards established in 2 CFR Part 200. D. Should any historic properties be included in or affected by this federally funded Project, the historic integrity of the property and any contributing features must continue to be preserved regardless of any approved changes that may occur throughout the life of Project. 13. Right of Way and Real Property Acquisition A. Right of way and real property acquisition shall be the responsibility of Local Government. Title to right of way and other related real property must be acceptable to State before funds may be expended for the improvement of the right of way or real property. B. If Local Government is the owner of any part of Project site under this Agreement, Local Government shall permit State or its authorized representative access to occupy the site to perform all activities required to execute the work. C. Local Government will comply with and assume the costs for compliance with all the requirements of Title 11 and Title Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 42 USC §4601 et seq., including those provisions relating to incidental expenses incurred by the property owners in conveying the real property to Local Government, and benefits applicable to the relocation of any displaced person as defined in 49 CFR §24.2(g). Documentation to support such compliance must be maintained and made available to State and its representatives for review and inspection. D. Local Government shall assume all costs and perform all work necessary to obtain needed evidence of title or right of use to the real property required for development of Project. Evidence of title or right of use shall be acquired in the name of (1) State, if the real property is to be made part of the State Highway System, and (2) Local Government, otherwise. The evidence of title or rights shall be acceptable to State, and be free and clear of all encroachments. Local Government shall secure and provide easements and any needed rights of entry over any other land needed to develop Project according to the approved Project plans. Local Government shall be responsible for securing any additional real property required for completion of Project. E. Local Government shall prepare real property maps, property descriptions, and other data as needed to properly describe the real property and submit them to State for approval prior to Local Government acquiring the real property. Tracings of the maps shall be retained by Local Government for a permanent record. F. Local Government shall determine property values for each real property parcel to be purchased with federal funds using methods acceptable to State and shall submit to State a tabulation of the values so determined, signed by the appropriate Local Government representative. The tabulations must list the parcel numbers, ownership, Page 9 of 18 AFA-AFA,,,,,TASA,„LF Rev 03/16/18 TxDOT Federal Highway Administration. CSJ# 0902-90-080 CFDA No. 20.205 . ...�_ ..... ... ...,� District,# 02-Fort Worth CFDATitI a Highway Plannin g Con and Construction Code Chart 64# 30500 Project Name Smithfield MS-SRTS AFA Not Used For Resea rch&Development acreage, and recommended compensation. The tabulation must be accompanied by an explanation to support the estimated values, together with a copy of the documentation and reports used in calculating each parcel's value. Expenses incurred by Local Government in performing this work may be eligible for reimbursement after Local Government has received written authorization by State to proceed with determination of real property values. State will review the data submitted and will base its reimbursement for parcel acquisitions on these in determining the fair market values. G. For State-selected TASA projects, Local Government shall not use eminent domain or condemnation to acquire real property for this TASA Project. H. Reimbursement for real property costs will be made to Local Government for real property purchased in an amount not to exceed 80 percent of the cost of the real property purchased in accordance with the terms and provisions of this Agreement. Reimbursement will be in an amount not to exceed 80 percent of State's predetermined fair market value of each parcel, or the net cost thereof, whichever is less. In addition, reimbursement will be made to Local Government for necessary payments to appraisers for expenses incurred in order to assure good title. I. Local Government and current property owner are responsible for any costs associated with the relocation of displaced persons and personal property as well as incidental expenses incurred in acquiring property to implement Project. State will not pay any of these costs. J. If Project requires the use of real property to which Local Government will not hold title, a separate agreement between the owners of the real property and Local Government must be executed prior to execution of this Agreement. The separate agreement between Local Government and the current property owner must establish that Project will be dedicated for public use for a period of time not less than ten years after project completion and commensurate with the federal investment as outlined in 43 Tex. Admin. Code §11.317. The separate agreement must define the responsibilities of the parties as to the use of the real property and operation and maintenance of Project after completion. The separate agreement must be approved by State prior to its execution and a copy of the executed separate agreement shall be provided to State. K. Local Government shall execute individually or produce a legal document as necessary to provide for Project's continued use from the date of completion, and agrees to cause the same to be recorded in the land records of the appropriate jurisdiction. L. Local governments receiving federal funds must comply with 23 CFR Part 710 and 49 CFR Part 24, and with the procedures provided in Chapter 6 of the State's Local Government Project Policy Manual. Local Government agrees to monitor Project to ensure: (1) continued use of the property for approved activities, and (2) the repayment of the Federal funds, as appropriate. Local Government agrees to the review of their Project accounts and site visits by State during the development of Project at any time. Upon Project completion, State will continue to perform periodic visits to confirm Project's continued use and upkeep. M. Before the advertisement for bids, Local Government shall provide a certification to State that all real property has been acquired. Page 10 of 18 AFA-AFA-TASA,,LF Rev 03/16/18 TxDOT Federal Highway Administration CSJ# 0902-90-080 CFDA No. 20.2051 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart Pr 4#a ect Name Smithfield m i hfield MS-SRTS AFA Not Used For Research&Development 14. Insurance A. Should this Agreement authorize Local Government or its contractor to perform any work on State right of way, before beginning work, the entity performing the work shall provide State with a fully executed copy of State's Form 1560 Certificate of Insurance verifying the existence of coverage in the amounts and types specified on the Certificate of Insurance for all persons and entities working on State right of way. This coverage shall be maintained until all work on State right of way is complete. If coverage is not maintained, all work on State right of way shall cease immediately, and State may recover damages and all costs of completing the work. B. For projects including buildings, Local Government agrees to insure the building according to Department specifications and further agrees to name the Federal Government as a"Loss Payee" should the building be destroyed. 15. Notices All notices to either party shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to that party at the following address: .. ................................................. ........... ._..,_____-_ ..........W_...................._........................................_............_.......................... . Local Government: State: City of North Richland Hills Texas Department of Transportation ATTN: City Manager ATTN: Director of Contract Services 4301 City Point Drive 125 E. 11"r' Street North Richland Hills, TX 76180-8316 Austin, TX 78701 All notices shall be deemed given on the date delivered in person or deposited in the mail, unless otherwise provided by this agreement. Either party may change the above address by sending written notice of the change to the other party. Either party may request in writing that notices shall be delivered personally or by certified U.S. mail, and that request shall be carried out by the other party. 16. Legal Construction In case one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions and this Agreement shall be construed as if it did not contain the invalid, illegal, or unenforceable provision. 17. Responsibilities of the Parties Neither party is an agent, servant, or employee of the other party and each party is responsible for its individual acts and deeds as well as the acts and deeds of its contractors, employees, representatives, and agents. 18. Ownership of Documents Upon completion or termination of this Agreement, all documents prepared by State shall remain the property of State. All data prepared under this Agreement shall be made available to State without restriction or limitation on their further use. All documents produced or approved or otherwise created by Local Government shall be transmitted to State in the form Page 11 of 18 AFA-AFA.,,.TASAw„LF Rev 03/16/18 TxDOT: Federal Highway Administration: Si# 0902-90-080 CFDA .. .... .. °" No". 20.205 District# 02-Fo rt Worth CFDA Titl e Highway y Planni n� and Construction Code Chart 64# _w i Project Name Smithfield MS-SRTS A FA Not Used For Research&� � - -- r Development of photocopy reproduction on a monthly basis as required by State. The originals shall remain the property of Local Government. 19. Document and Information Exchange Local Government agrees to electronically deliver to State all general notes, specifications, contract provision requirements, and related documentation in a Microsoft Word or similar format. If requested by State, Local Government will use State's document template. Local Government shall also provide a detailed construction time estimate, including types of activities and month in which the activity will be completed, in the format required by State. This requirement applies whether Local Government creates the documents with its own forces or by hiring a consultant or professional provider. At the request of State, Local Government shall submit any information required by State in the format directed by State. 20. Compliance with Laws The parties shall comply with all federal, state, and local laws, statutes, ordinances, rules and regulations, and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of this agreement. When required, Local Government shall furnish State with satisfactory proof of this compliance. 21. Sole Agreement This Agreement constitutes the sole and only agreement between the parties and supersedes any prior understandings or written or oral agreements respecting the Agreement's subject matter. 22. Cost Principles In order to be reimbursed with federal funds, the parties shall comply with the Cost Principles established in 2 CFR Part 200 that specify that all reimbursed costs are allowable, reasonable, and allocable to Project. 23. Procurement and Property Management Standards The parties to this Agreement shall adhere to the procurement standards established in Title 49 CFR §18.36, to the property management standards established in 2 CFR 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and to the Texas Uniform Grant Management Standards. The State must pre-approve the Local Government's procurement procedures for purchases to be eligible for state or federal funds. 24. Inspection of Books and Records The parties to this Agreement shall maintain all books, documents, papers, accounting records, and other documentation relating to costs incurred under this Agreement and shall make such materials available to the State, the Local Government, and, if federally funded, the FHWA and the U.S. Office of the Inspector General or their duly authorized representatives for review and inspection at its office during the Agreement period and for three (3) years from the date of final reimbursement by FHWA under this Agreement or until any impending litigation or claims are resolved. Additionally, the State, the Local Government, and the FHWA and their duly authorized representatives shall have access to all the governmental records that are Page 12 of 18 AFA-AFA,..TASA, LF Rev 03/16/18 TxDOT: Federal Highway Administration: ry CSJ# 0902-90-080 CFDA No. 20.205 istrict# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 30500 D Project Name Smithfield MS-SRTS AFA Not Used For Research&Development directly applicable to this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. 25. Civil Rights Compliance The parties to this Agreement are responsible for the following: A. Compliance with Regulations: Both parties will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (USDOT), the Federal Highway Administration (FHWA), as they may be amended from time to time, which are herein incorporated by reference and made part of this Agreement. B. Nondiscrimination: The Local Government, with regard to the work performed by it during the Agreement, will not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Local Government will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the Agreement covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21. C. Solicitations for Subcontracts. Including Procurement of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the Local Government for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier will be notified by the Local Government of the Local Government's obligations under this Agreement and the Acts and Regulations relative to Nondiscrimination on the grounds of race, color, or national origin. D. Information and Reports: The Local Government will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and facilities as may be determined by the State or the FHWA to be pertinent to ascertain compliance with such Acts, Regulations or directives. Where any information required of the Local Government is in the exclusive possession of another who fails or refuses to furnish this information, the Local Government will so certify to the State or the FHWA, as appropriate, and will set forth what efforts it has made to obtain the information. E. Sanctions for Noncompliance: In the event of the Local Government's noncompliance with the Nondiscrimination provisions of this Agreement, the State will impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to: 1. withholding of payments to the Local Government under the Agreement until the Local Government complies and/or 2. cancelling, terminating, or suspending of the Agreement, in whole or in part. F. Incorporation of Provisions: The Local Government will include the provisions of paragraphs (A) through (F) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The Local Government will take such action with respect to any subcontract or procurement as the State or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the Local Government becomes involved in, or is threatened with, litigation with a Page 13 of 18 AFA-AFA_,TASA,.,LF Rev 03/16/18 x Federal Highway Administration: mims tration: CSJ# 0902-90-080 CFDA No. 20.205 02-Fort oh Distract# CFDA Title Highway Planning and Construction . Code Chart 64 Project Name Smithfield MS-SRTS AF # 30500 q Not Used For Research . rch&Development subcontractor or supplier because of such direction, the Local Government may request the State to enter into such litigation to protect the interests of the State. In addition, the Local Government may request the United States to enter into such litigation to protect the interests of the United States. 26. Pertinent Non-Discrimination Authorities During the performance of this Agreement, each party, for itself, its assignees, and successors in interest agree to comply with the following nondiscrimination statutes and authorities; including but not limited to: A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. §2000d et seq., 78 stat. 252), (pro- hibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21. B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of federal or federal-aid programs and projects). C. Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), as amended, (prohibits discrimination on the basis of sex). D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. §794 et seq.) as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27. E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age). F. Airport and Airway Improvement Act of 1982, (49 U.S.C. Chapter 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex). G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities"to include all of the programs or activities of the federal-aid recipients, subrecipients and contractors, whether such programs or activities are federally funded or not). H. Titles II and III of the Americans with Disabilities Act, which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. Parts 37 and 38. I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex). J. Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations. K. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, the parties must take reasonable steps to ensure that LEP persons have meaningful access to the programs (70 Fed. Reg. at 74087 to 74100). Page 14 of 18 AFA-AFAw.TASA„,LF Rev 03/16/18 TxD6T: Federal Highway'Administration: ... CSJ# 0902-90-080 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 30500 Smithfield MS-SRTS AFA Not Used For Research&Development Project . ..............­',_­ , . ... .... 7 1— ­711 - , 11_1­1_1_­'­­'­_1 ­ I 1 11-111111111111-- I .1 11 - ­1111111111111111111 L. Title IX of the Education Amendments of 1972, as amended, which prohibits the parties from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq.). 27. Disadvantaged Business Enterprise Program Requirements A. The parties shall comply with the Disadvantaged Business Enterprise ("DBE") Program requirements established in 49 CFR Part 26. B. Local Government shall adopt, in its totality, State's federally approved DBE program. C. Local Government shall set an appropriate DBE goal consistent with State's DBE guidelines and in consideration of Local market, project size, and nature of the goods or services to be acquired. Local Government shall have final decision-making authority regarding the DBE goal and shall be responsible for documenting its actions. D. Local Government shall follow all other parts of State's DBE program referenced in TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas Department of Transportation's Federally-Approved Disadvantaged Business Enterprise by Entity, and attachments found at web address: E. Local Government shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of any DOT-assisted contract or in the administration of its DBE program or the requirements of 49 CFR Part 26. Local Government shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in award and administration of DOT-assisted contracts. State's DBE program, as required by 49 CFA Part 26 and as approved by DOT, is incorporated by reference in this Agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to Local Government of its failure to carry out its approved program, State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 USC 1001 and the Program Fraud Civil Remedies Act of 1986 (31 USC § 3801 et seq.). F. Each contract Local Government signs with a contractor(and each subcontract the prime contractor signs with a subcontractor) must include the following assurance: "The contractor, sub-recipient, or sub-contractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this agreement, which may result in the termination of this agreement or such other remedy as the recipient deems appropriate." 28. Debarment Certifications The parties are prohibited from making any award at any tier to any party that is debarred or suspended or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, "Debarment and Suspension." By executing this Agreement, Local Government certifies that it and its principals are not currently debarred, suspended, or otherwise excluded from or ineligible for participation in Federal Assistance Programs under Executive Order 12549, and further certifies that it will not do business with any party, to include principals, that is currently debarred, suspended, or otherwise excluded Page 15 of 18 AFA-AFA TASA,,LF Rev 03/16/18 TxDOT: Federal Highway Administration: CSY# 0902-90-080 CADA No. 20.205 District_# —02-Fort Worth—---------------------- `CFDA—Title —Highwai-P-lanning and Construction .............. ------------------------------ Code Chart 64# 30500 Project Name Smithfield MS-SRTS A,FA Not Used For Research &Development 'I from or ineligible for participation in Federal Assistance Programs under Executive Order 12549. The parties to this Agreement shall require any party to a contract, subcontract, or purchase order awarded under this Agreement to certify its eligibility to receive federal funds and, when requested by State, to furnish a copy of the certification. If state funds are used, the parties are prohibited from making any award to any party that is debarred under the Texas Administrative Code, Title 34, Part 1, Chapter 20, Subchapter G, Rule §20.585 and the Texas Administrative Code, Title 43, Part 1, Chapter 9, Subchapter G. 29. Lobbying Certification In executing this Agreement, each signatory certifies to the best of that signatory's knowledge and belief, that: A. No federal appropriated funds have been paid or will be paid by or on behalf of the parties to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. B. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with federal contracts, grants, loans, or cooperative agreements, the signatory for Local Government shall complete and submit the federal Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. C. The parties shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and all sub-recipients shall certify and disclose accordingly. Submission of this certification is a prerequisite imposed by 31 USC §1352 for making or entering into this transaction. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. 30. Federal Funding Accountability and Transparency Act Requirements A. Any recipient of funds under this agreement agrees to comply with the Federal Funding Accountability and Transparency Act (FFATA) and implementing regulations at 2 CFR Part 170, including Appendix A. This agreement is subject to the following award terms: and B. Local Government agrees that it shall: 1 Obtain and provide to State a System for Award Management (SAM) number (Federal Acquisition Regulation (FAR) Subpart 4.11) if this award provides more than $25,000 in Federal funding. The SAM number may be obtained by visiting the SAM website whose address is Page 16 of 18 AFA-AFA-TASA-LF Rev 03/16/18 . ............... ................................... ................ . ............................................._..._ - ,"'' ........................................ .................................. TxDOT: Federal Highway Administration: CSJ#.... ... — 0902-90-080 CFDA No.— 20.205 ...........­­.............................. ...... District# 02-Fort Worth_ Title Highway Planning and Construction .......... .................. ............____................ Code Chart 64# 30500 --—---------------- -------------------- Project Name Smithfield MS-SRTS AFA Not Used For Research&Development 2. Obtain and provide to State a Data Universal Numbering System (DUNS) number, a unique nine-character number that allows the federal government to track the distribution of federal money. The DUNS number may be requested free of charge for all businesses and entities required to do so by visiting the Dun & Bradstreet on-line registration website hjtp-.//fedgov.dnb.com/webform; and 3. Report the total compensation and names of its top five executives to State if: a. More than 80 percent of annual gross revenues are from the Federal government, and those revenues are greater than $25,000,000; and b. The compensation information is not already available through reporting to the U.S. Securities and Exchange Commission. 31. Single Audit Report A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98- 502, ensuring that the single audit report includes the coverage stipulated in 2 CFR Part 200. B. If threshold expenditures of $750,000 or more are met during the fiscal year, the Local Government must submit a Single Audit Report and Management Letter (if applicable) to TxDOT's Compliance Division, 125 East 11th Street, Austin, TX 78701 or contact TxDOT's Compliance Division at jtg!gggditstxdot.gov . C. If expenditures are less than the threshold during Local Government's fiscal year, Local Government must submit a statement to TxDOT's Compliance Division as follows: We did not meet the$_._,, expenditure threshold and therefore, are not required to have a single audit performed for FY D. For each year Project remains open for federal funding expenditures, Local Government will be responsible for filing a report or statement as described above. The required annual filing shall extend throughout the fife of the agreement, unless otherwise amended or Project has been formally closed out and no charges have been incurred within the current fiscal year. 32. Signatory Warranty Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. THIS AGREEMENT IS EXECUTED by the State and the Local Government. Page 17 of 18 AFA-AFA TASA,LF Rev 03116/18 TxDOT: Federal Highway Administration: CSJ# 0902-90-080 CFDA No. 20.205 ............ District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 30500 Project Name Smithfield MS-SRTS AFA Not Used For Research&Development ,THE STATE O.F.TEXAS... THE LOCAL GOVERNRENT ............... Signature Signature Kenneth Stewart Typed or Printed Name Typed or Printed Name Director of Contract Services ... ......... Typed or Printed Title Typed or Printed Title Date Date Page 18 of 18 AFA-AFA_TASA ,LF Rev 03/16/18 TxDOT: Federal Highway Administration: ciJ# 080 ..CFDA No. 20.20 1 5 Met i t# 02-Fort Worth CFDA Title Highway Planning and Construction GflN co, -i;i-i 305-00 -- ..............— ......... .. .................. -1 .1 Project Name Smithfield MS-SRTS AFA Not Used For Research&Develq ...... ATTACHMENT A RESOLUTION OF LOCAL GOVERNMENT AFA-AFA TASA Page 1 of 1 Attachment A TxDOT: Federal Highway Administration: Si# 0902-90-080 CFDA No. 20.205 District# 02-Fort Worth CFDA Title Highway Planning and Construction Code Chart 64# 30500 Project Name Smithfield MS-SRTSmmmmm AFA Not Used For Research& Development ATTACHMENT B PROJECT LOCATION MAP is 16 a Now Curb Ramp 0 Pedestrian Crossing Ahead sign 0 Updated Curb Ramp 0 Pedestrian Crossing sign wl aTow&yield Safe Routes * Bbycle Parking Station 0 Pedestrian Crossing LED sgn Feet .........- Sidewalk White Parallel Lines-Crosswalks Im F1 0 200400 BW 1,200 1,6DO AFA-AFA.TASA Page 1 of 1 Attachment B N CO CO r n CO r r 'r CO O n U C7 t0 Co co .. w N fA fA O O fA m CO O 'V v (�f N r O C'0 n e C Cf) N ra v fn ffl N C N t U). fA V a °- N G 0 .. fA f9 •- G m .. m 2 CFoa 0 0 •O . a a C G 0 0 O •V mN Ct 0 8 dU_ v Om A ? ° C7 m 'w 0 w s Via = N o 0N N J C) N\° N\ O IL cc \° \ \° 0-0 N E ; Ein 3 000 0 00000 o m m •O N L L fA fA fA to fA fA E9 EH Efl d9 O O Q o LM y C C G W n 2 O O Ov .. 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E ° 2 � ] ± « � 2 ] / rw „ ee & & � 2 . . . . . . . . » RESOLUTION NO. 2018-008 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS APPROVING AN ADVANCE FUNDING AGREEMENT (AFA) RELATING TO THE SMITHFIELD MIDDLE SCHOOL SAFE ROUTES TO SCHOOL PROGRAM; TRANSPORTATION ALTERNATIVES SET-ASIDE PROGRAM (TASA) PROJECT CSJ 0902-90-080; AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAID AGREEMENT ON BEHALF OF THE CITY OF NORTH RICHLAND HILLS, EFFECTIVE MAY 14, 2018. WHEREAS, the City Council of the City of North Richland Hills, Texas has deemed it necessary and in the best interest of the citizens of the City of North Richland Hills to develop the Safe Routes to School project for the Smithfield Middle School area; and WHEREAS, the Texas Transportation Commission passed Minute order No. 115005, dated August 31, 2017, awarding funding for TASA projects in the 2017 TASA Program Call of the North Central Texas Council of Governments, including the project described herein; and WHEREAS, said project will enhance pedestrian safety at various intersections and street and sidewalks throughout the Smithfield Middle School Area; and WHEREAS, the Advance Funding Agreement outlines each party's responsibilities in said project including costs; and WHEREAS, the total estimated cost to be paid by the City is $52,787.00 with the Federal projects share being $211,137.00 and the state share being $13,038.00; and WHEREAS, the North Richland Hills Reserve Fund will provide $52,787.00 for use in paying the City of North Richland Hills twenty percent engineering and construction cost share for the said project; and WHEREAS, the City of North Richland Hills is willing to share in the cost of the NRH Active Transportation Projects for the Safe Routes to School program, in accordance with the Advance Funding Agreement, attached hereto as Exhibit "A". NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: SECTION 1. The City Council hereby finds that the recitals set forth above are true and correct and are incorporated into this Resolution as if written herein. Resolution No. 2018-008 Page 1 of 2 SECTION 2. The City Council of the City of North Richland Hills, Texas hereby approves an Advance Funding Agreement (AFA) with the Texas Department of Transportation (TxDOT) attached hereto as Exhibit "A". SECTION 3. The City Council of the City of North Richland Hills, Texas hereby authorizes the City Manager to execute said AFA on behalf of the City of North Richland Hills, Texas. SECTION 4. Costs associated with the North Richland Hills Safe Routes to School Program from the City Reserve Fund are hereby approved and shall not exceed $52,787.00. SECTION 5. That this Resolution shall take effect and be in full force and effect from and after the date of its adoption, and it is so resolved; and all Resolutions of the City Council of the City in conflict herewith are hereby amended or repealed to the extent of such conflict. PASSED AND APPROVED this the 14th day of May, 2018. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Alicia Richardson, City Secretary APPROVED AS TO FORM AND LEGALITY: Maleshia B. McGinnis, City Attorney APPROVED AS TO CONTENT: Mike Curtis, Managing Director Resolution No. 2018-008 Page 2 of 2 MRH CITY COUNCIL MEMORANDUM FROM: The Office of the City Manager DATE: May 14, 2018 SUBJECT: Announcements PRESENTER: GENERAL DESCRIPTION: At each Council meeting a member of the governing body announces upcoming events in the City and recognizes an employee that exemplifies the City's core values. Announcements: A runoff election will take place Tuesday, May 22, for the Republican and Democratic Primary. Early voting for the runoff began today and continues through Friday. Please visit the Tarrant County elections website for a sample ballot and polling hours and locations. The Sounds of Spring Concert Series wraps up this Friday with performance by American Jazz Composers Orchestra. The concert will begin at 7 p.m. on the City Hall Plaza. Admission and parking are free. There will be a variety of food trucks and activities for kids. Please visit our website or call Parks & Recreation for more information. Summertime is nearly here and so are the mosquitoes. Make sure you are protected by using insect repellent whenever you spend time outdoors and by eliminating standing water where mosquitoes breed around your home. You can find more information on the city's website. Kudos Korner: Every Council Meeting, we spotlight our employees for the great things they do. Tonight we recognize: Our Fleet Services Employees - The Fleet Services Division was recently named one of the 100 Best Fleets in North America. The annual ranking recognizes high-trust and high-performance public sector fleet operations. Criteria for the award include use of technology, collaboration, service turnaround time, performance and accountability. North Richland Hills ranked 38 this year. Congratulations!