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Home My WebLink AboutCC 2006-02-27 Agendas . . . CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL PRE-COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS MONDAY, FEBRUARY 27,2006 5:30 P.M. A.O Discuss Items from Regular City Council Meeting B.1 IR 2006-025 2006 Bond Sale (5 Minutes) B.2 IR 2006-024 Police Department Racial Profiling Annual Report (5 Minutes) B.3 IR 2006-027 - North Central Texas Council of Governments (NCTCOG) Project Call (5 Minutes) B.4 IR 2006-026 Training on the Public Information Act to Comply with Senate Bill 286 (1 hour) C.o Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 24, 2006 at 10:00 a.m. gtVø¡Y~~ City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. . . . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST lOOP 820 NORTH RICHLAND HillS, TEXAS MONDAY, FEBRUARY 27,2006 7:00 P.M. ------------------------------------------------------------------------------------------------------------------------- Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: o library on the Friday prior to the meeting (available electronically) o City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. ---------------------------------------------------------------------------------------------------------------------------- Ä.O Call to Order - Mayor Oscar Trevino A. 1 Invocation - Councilwoman Johnson A.2 Pledge - Councilwoman Johnson A.3 Special Presentation(s) and Recognition(s) 1) IR 2006-028 - Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report Ending September 30, 2004 2) Special Presentation - Sam Pack, Five Star Ford A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Councilor another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 Removal of Item(s) from Consent Agenda " . B.O CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Minutes of the February 13, 2006 Council Meeting 8.2 GN 2006-014 Calling May 13, 2006 City Council Election & Approval of a Joint Election Agreement with Tarrant County - Resolution No. 2006-008 C.o PUBLIC HEARINGS D.O PLANNING AND DEVELOPMENT Items to follow do not require a public hearing . E.O PUBLIC WORKS F.O GENERAL ITEMS F.1 GN 2006-019 Presentation of Fiscal Year 2005 Audited Financial Report F.2 GN 2006-020 Byrne Justice Assistance Grant Program Award Interlocal Agreement _ Resolution No. 2006-016 F.3 PU 2006-010 Authorize Replacement and Upgrade of Autocite Units with Reino Law Enforcement Technology in the Amount of $48,000 and Appropriate Funds from the Municipal Court Technology Fund F.4 Information and Reports - Councilwoman Cox F.5 Adjournment _ All items on the agenda are for discussion and/or action. . . e Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 24, 2007 at 10:00 a.m. qdálCl~ ~ City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. e e e A.O B.2 B.3 B.4 C.O City of North Richland Hills City Council Work Session Meeting Agenda North Richland Hills City Hall Pre-Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76182 Monday, February 27,2006 5:30 P.M. Discuss Items from Reaular City Council Meetina B.1 IR 2006-025 2006 Bond Sale (5 Minutes) IR 2006-024 Police Department Racial Profilina Annual Report (5 Minutes) IR 2006-027 - North Central Texas Council of Governments (NCTCOG) Proiect Call (5 Minutes) IR 2006-026 Trainina on the Public Information Act to Comply with Senate Bill 286 (1 hour) Adiournment e e e INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2006-025 Date: February 27, 2006 Subject: 2006 Bond Sale In the adopted 2005-2006 Capital Projects Budget, City Council approved debt financing for projects and equipment. 2003 bond election projects totaling $2,280,000 (see attached list) make up the proposed general obligation (G.O.) portion of the sale. Certificates of obligation (C.O.'s) for projects and equipment were also approved in the CIP Budget. The C.O. sale (see attached list) includes funds for the construction of the library project and the pavilions and catering building at NRH20. The C.O. amount also includes the replacement of various equipment including an aerial ladder fire truck, an ambulance, a backhoe tractor, two dump trucks, a roller, and golf course equipment. The G.O. bonds totaling $2,280,000 are all voter approved and follow the bond election plan of 2003. The proposed C.O. issuance totals $11 ,335,000. The recommended issuance for G.O.'s and C.O.'s totals $13,615,000. Debt service payments for the C.O.'s will be made from the TIF #2 Fund, Golf Course Fund, Aquatic Park Fund, and Equipment Services Fund. A Council resolution authorizing the intent to sell C.O.'s is required prior to issuance of the certificates. Such a resolution will be recommended for approval at the March 27, 2006 City Council meeting. A calendar for the bond sale includes the following items: March 27 Mid April April 24 Council resolution authorizing intent to sell certificates of obligation Rating Agency reviews Receive competitive bids and present recommendations for Council approval Delivery of funds to the City of North Richland Hills May 31 The attached listing details the projects for the proposed sale. We look forward to reviewing these with Council on February 27. Respectfully submitted, Larry Koonce Director of Finance ISSUED BY THE CITY MANAGER NORTH RICHlAND HillS, TEXAS DA VIS/MID CITIES INTERSECTION $220,000 $220,000 Project Cost $20,000 less than original estimate of $400,000. Savings will be reallocated to unspecified unissued 2003 FLORY (Manor Dr. to Glenview Dr.) $40,000 $20,000 Election Miscellaneous Street G.O.s Project Cost $5,000 more than original estimate of $200,000. GAL WAY LN (Emerald Hills to Park Overage will be allocated from unspecified unissued 2003 Entrance) $65,000 $70,000 Election Miscellaneous Street G.O.s Project Cost $40,000 less than original estimate of $800,000. Savings will be reallocated to unspecified unissued 2003 LOLA (Scott Dr. to Davis Blvd.) $90,000 $50,000 Election Miscellaneous Street G.O.s Funds available for engineering. Will delay this for future bond UFE SNOW (Mid Cities to Hightower $600,000 $0 sale as needed. HOLIDA Y/CHAPMANIMEADOW SIGNALIZATION $395,000 $395,000 SIMMONS (Mid Cities to Library) $735,000 $735,000 TOTALS $2,145,000 $1,490,000 2006 º{)~$~¡ HOLIDAY WEST TOTALS $200,000 $200,000 Project Cost $160,000 less than original estimate of $1,500,000. Savings will be reallocated to unspecified, unissued $40,000 2003 Election Miscellaneous Drainage G.O.s $40,000 FIRE TRAINING FACILITY TOTALS $750,000 $750,000 ::~::;:~~;j $750,000 $750,000 e GOLF COURSE EQUIPMENT TOTALS $135,000 $135,000 2.ª..~1; AEroALLADDERTRUCK AMBULANCE REPLACEMENT TOTALS $902,000 $206,000 $1,108,000 Total dollars needed less than original budget based on recent $120,000 bids for equipment. $120,000 $902,000 $206,000 $1,108,000 BACKHOE TRACTOR $77,000 DUMP TRUCK REPLACEMENT $75,000 DUMP TRUCK REPLACEMENT $75,000 ROLLER REPLACEMENT TOTALS $85,000 $312,000 ~. .... <'~€ll! ,xtilJi"tQ:Q,< $300,000 $100,000 $695,000 $1,095,000 ',," ",-",' -,.,,-.-'!i':'.',j"¡f 2006GQt$'NQ.llgª CATERING BUILDING FIRST PHASE ATTRACTION GROUP PAVILION AREAS TOTALS Total dollars needed less than original budget based on recent $52,000 bids for equipment. Total dollars needed less than original budget based on recent $57,500 bids for equipment. Total dollars needed less than original budget based on recent $67,500 bids for equipment. $85,000 $262,000 ENTRAL AREA LIBRARY TOTALS Total Issue General Obligation Bonds $3,095,000 $2,280,000 $11,400,000 $11,335,000 Certificate of Obligation Total 2006 Bond Sale $14,495,000 $13,615,000 e - . e . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. 2006-024 Date: February 27, 2006 Subject: Police Department Racial Profiling Annual Report The 77th Regular Session of the Texas Legislature passed Senate Bill 1074, an Act relating to the prevention of racial profiling by certain peace officers. This law specifically prohibited racial profiling by peace officers in Texas. This law also added, among other things, requirements for the training of peace officers. In addition, this law added Section 2.132 to the Texas Code of Criminal Procedure. This statute requires police departments to adopt a policy on racial profiling, which we have done. The North Richland Hills Police Department provided the required training to all its members before the statutory deadline of September 1, 2003. Most Patrol Section officers received this training before January 1, 2002 when key portions of the statute took effect. The Police Department continues to train new officers. The required policy on racial profiling must include a report to the governing body of each county or municipality served by the agency. The annual report must contain, "information relating to traffic stops in which a citation is issued and to arrests resulting from those traffic stops, including information relating to: a) the race or ethnicity of the individual detained, and b) whether a search was conducted; and, if so, whether the person detained consented to the search." If the Police Department did not have video-recording equipment in all patrol cars and audio-recording devices for motorcycle officers, the required data collection and analysis would be much more extensive. The Police Department hired Alex del Carmen, PH.D., of Del Carmen Consulting to analyze data collected by the Police Department. Dr. del Carmen reported, "the findings suggested that the North Richland Hills Police Department has been, for the most part, consistent in the racial/ethnic composition of motorists it comes in contact with during a given year." He goes on to note that the North Richland Hills Police Department continues to address the issue of racial profiling in a serious manner. During calendar year 2005, no racial profiling complaints were received. Dr. del Carmen concluded that the North Richland Hills Police Department has complied with the Texas Racial Profiling Law (S81074). Respectfully Submitted, Jimmy Perdue Chief of Police ISSUED BY THE CITY MANAGER NORTH RICH lAND HillS, TEXAS -- . (I) Tier 1 Data Traffic-Related Contact Information (1/1/05-12/31/05) Race/Ethnici ty Contacts Searches Consensual PC Searches Custody Arrests * Searches N % N % N % N % N % Caucasian 12,437 81 750 72 45 82 705 72 701 73 African 1 ,134 7 115 11 3 5 112 ] ] 100 10 Hispanic 1 ~3 92 9 159 15 5 9 ]54 16 151 16 Asian 346 2 10 .9 2 4 8 .8 10 1 Native 32 .2 2 .2 0 0 2 .2 2 .2 American Other 93 .6 2 .2 0 0 2 .2 1 .1 I I Total 15,434 100** 1,038 100** 55 100 983 100** 965 100** "N" represents "number" oftTaffic-related contacts · Race/Ethnicity is defmed by Senate Bill 1074 as being of a ~'particular descent~ including Caucasian, Afiican, Hispanic. Asian, or Native American". ··Figure has been rounded e . --.., INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2006-027 . Date: 02-27 -2006 Subject: North Central Texas Council of Governments (NCTCOG) Project Call NCTCOG is initiating a "Call for Projects" through the Local Air Quality Funding Program. This specific program provides funds for projects that will address air quality issues. Eligible project types include new traffic signals, bicycle (pedestrian) regional connections, employer trip reduction programs, vanpool programs, and other air quality outreach and marketing programs. Public Works has identified four locations (intersections) where traffic signals are warranted, but they are not part of the City's current CIP program and therefore, do not have an approved funding source. The four intersections are: · Precinct Line Road at Rumfield Road · Precinct Line Road at Amundson Road · Davis Boulevard at Bursey Road · Davis Boulevard at Northeast Parkway . The estimated cost for each signal is approximately $120,000 or a total of $480,000 for all four intersections. If the projects are selected, NCTCOG will fund 80% and require a local match of 200/0 for each intersection selected for the call. A possible funding source for the City's share (20% local match) could be the Unspecified Street Improvement category that was part of the 2003 Bond Program approved by voters. There is currently approximately $1,000,000 remaining in this category that Council has not allocated to a specific project. If Council is in agreement that this could be an approved funding source, Public Works will submit these four intersections to NCTCOG for consideration of inclusion into this program. Submitting the projects for consideration does not commit the City to the local match. If the City's priorities change and these projects are selected, the City can always withdraw its request to include the projects. Staffs intent at this time is to provide Council a method of paying the local match if the projects are selected. Staff needs consensus from Council on whether or not to submit the four intersections --- ISSUED BY THE CITY MANAGER NORTH RICHLAND HillS, TEXAS - . . , . for consideration in the Local Air Quality Funding Program. Also, consensus that a possible funding source for the local match could be the Unspecified Street Category identified in the 2003 Bond Program or another source approved in the future if and when the projects are selected is needed. Respectfully Submitted, Mike Curtis, P.E. Public Works Director · · · INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2006-026 Date: February 27,2006 Subject: Training on the Public Information Act to Comply with SB 286 Senate Bill 286, which was passed by the 79th Texas Legislature, mandates that elected officials receive open government training. The law which became effective January 1 requires Council Members to take two hours of open government training consisting of a one-hour educational course on the Open Meetings Act and one-hour educational course on the Texas Public Information Act. The City Council received the required training on open meetings during the last Council work session meeting. During the February 27,2006 Work Session, Council will view the video produced by the Office of the Attorney General on the Texas Public Information Act completing the second part of the required training. A certificate of course completion will be issued after the training session. In compliance with the new law, the City Secretary will maintain and make available for public inspection the certificates of course completion. Respectfully Submitted, Patricia Hutson City Secretary -- ISSUED BY THE CITY MANAGER NORTH RICHlAND HillS, TEXAS - e City of North Richland Hills City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76182 Monday, February 27,2006 7:00 P.M. A.O Call to Order - Mayor Oscar Trevino A.1 Invocation - Councilwoman Johnson A.2 Pledae - Councilwoman Johnson A.3 Special Presentation( s) and Recoanition( s) 1) IR 2006-028 - Certificate of Achievement for Excellence in Financial Reportina for the Comprehensive Financial Report Endina September 30. 2004 2) Special Presentation - Sam Pack. Five Star Ford e A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Councilor another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. A.5 Removal of Item(s) from Consent Aaenda B.O CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Minutes of the February 13. 2006 Council Meetina B.2 GN 2006-014 Callina May 13. 2006 City Council Election & Approval of a Joint Election Aareement with Tarrant County - Resolution No. 2006-008 C.o PUBLIC HEARINGS 0.0 PLANNING AND DEVELOPMENT Items to follow do not require a public hearing e E.O PUBLIC WORKS - e e F.O GENERAL ITEMS F.1 GN 2006-019 Presentation of Fiscal Year 2005 Audited Financial Report F.2 GN 2006-020 Bvrne Justice Assistance Grant Proaram Award Interlocal Aareement - Resolution No. 2006-016 F.3 PU 2006-010 Authorize Replacement and Uparade of Autocite Units with Reino Law Enforcement Technoloav in the Amount of $48.000 and Appropriate Funds from the Municipal Court Technoloav Fund F.4 Information and Reports - Councilwoman Cox F.5 Adiournment e e e Department:City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Date:2-27 -2006 Agenda No.A.O Subject: Call to Order - Mayor Oscar Trevino CITY OF NORTH RICHLAND HILLS e Department:City Secretary Council Meeting Date:2-27 -2006 Presented by: Councilwoman Johnson Agenda NO.Ä.1 Subject: Invocation - Councilwoman Johnson e e e e e CITY OF NORTH RICHLAND HILLS Department:City Secretary Presented by: Councilwoman Johnson Council Meeting Date:2-27 -2006 Agenda No.A.2 Subject: Pledge -. Councilwoman Johnson e e e Department: Finance Presented by: Larry Koonce CITY OF NORTH RICHLAND HILLS Council Meeting Date:2-27 -2006 Agenda No.A.3 Subject: Special Presentation(s) and Recognition(s) 1) IR 2006-028 - Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report Ending September 30, 2004 2) Special Presentati.on - Sam Pack, Five Star Ford INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2006-028 Subject: Special Presentation - Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2004 The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its Comprehensive Financial Report for the fiscal year ending September 30, 2004. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. The Certificate of Achievement is valid for a period of one year only. The City has been awarded a Certificate of Achievement for the last 22 consecutive years. The GFOA 2004 report of results of the program indicates that of the nearly 1,200 municipalities in the State of Texas 162 or 140/0 received the award. Of the nearly 36,000 cities in the United States, 1,668 or 5% received the award. Date: February 27, 2006 The Certificate of Achievement for Excellence in Financial Reporting Program was established by the Government Finance Officers Association (GFOA) in 1945. The GFOA instituted the program to encourage all government units to prepare and publish an easily readable and understandable comprehensive annual financial report (CAFR) covering all funds and financial transactions of the government during the fiscal year. The GFOA believes that governments have a special responsibility to provide the public with a fair presentation of their financial affairs. CAFR's go beyond the requirements of generally accepted accounting principles (GAAP) to provide the many users of government financial statements with a wide variety of information useful in evaluating the financial condition of a government. e The Certificate Program provides participants with extensive technical reference materials to improve their financial reporting techniques. Suggestions and comments from reviewers also help staff to improve the document. Another great benefit of the Certificate of Achievement program is that it provides a detailed vehicle by which bond rating analysts, market analysts, investors, potential investors and others may assess the relative attractiveness of our City's bonds compared to alternative investment opportunities. Users of the City financial statements look for this award and regard it as the "Good Housekeeping Seal of Approval" for governmental financial reporting. Council will notice a facsimile of the 2004 certificate on page XIII of the 2005 CAFR in your packet. Fred Werner, Director of Finance with the City of Grapevine and past President of the Government Finance Officers Association of Texas, will be at the Council meeting to present the Certificate of Achievement award to the City. Although no action is needed by Council, we do commend Jackie Theriot, Accounting Manager, and the Accounting staff for their professional efforts that have made it possible for the City to again receive this prestigious award. This is truly a team effort by City Council, Management, and staff and meets Council Goal 4: Financially Responsible City Government. Respectfully submitted, Larry Koonce Director of Finance e ISSUED BY THE CITY MANAGER NORTHRICHlAND HillS, TEXAS . e e e CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date:2-27 -2006 Agenda No.A.4 Subject: Citizens Presentation . An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Councilor another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeti~g. e e e Oepartment:City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Oate:2-27 -2006 Agenda No.A.5 Subject: Removal of Item(s) from Con~ent Agenda e e e Department:City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Date:2-27 -2006 Agenda No.B.O Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS e e e CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Patricia Hutson Council Meeting Date:2-27 -2006 Agenda No.B.1 Subject: Minutes of the February 13, 2006 Council Meeting e e e MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHlAND HillS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST lOOP 820 - FEBRUARY 13, 2006 WORK SESSION The City Council of the City of North Richland Hills, Texas met in a work session on the 13th day of February, 2005 at 5:15 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Tim Welch John Lewis Jo Cox Suzy Compton JoAnn Johnson David Whitson Nancy Bielik Staff Members: Larry J. Cunningham Richard Torres Ogden Bo Bass Karen Bostic Patricia Hutson George Staples Mary Edwards John Pitstick Larry Koonce Mike Curtis Dave Green Steve Brown Thomas Powell Vickie Lottice Richard Abernethy Call to Order Mayor Mayor Pro Tern Councilman Councilwoman Councilwoman Councilwoman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary City Attorney Public Information Officer Director of Planning & Development Finance Director Public Works Director Chief Planner Library Director Director of Support Services Parks & Recreation Director Assistant to City Manager Mayor Trevino called the Council Work Session to order at 5: 15 p.m. A.1 Discuss items from Reaular February 13. 2006 City Council Meetina Agenda Item B.9 - Councilwoman Cox asked the location of Henna Chevrolet. Staff advised the dealership was located in Austin. B.1 IR 2006-017 Discuss Reschedulina the March 13. 2006 Council Meetina The consensus of the Council was to reschedule the March 13, 2006 meeting to March 6, 2006. Council formally rescheduled the meet~ng during the regular Council meeting. e e e B.2 IR 2006-020 Update on Library Desian Mr. Richard Torres introduced Architects Craig Reynolds of BRW and Duane Crawmer of BRS and other representatives from the two architectural firms. A PowerPoint presentation of the project was presented. Mr. Reynolds updated the Council on the site plan for the proposed library and Mr. Crawmer updated the Council on the exterior elevations and floor plans. Mr. Reynolds reviewed the project schedule. In response to questions from Council, parking for the proposed library was discussed and the location of the coffee bar within the library was identified. Staff was asked to provide a copy of the project schedule to the Council. B.3 IR 2006-021 Discuss 2006 Federal Leaislative Proaram (Reaular Aaenda Item #F3 GN 2006-017) Ms. Karen Bostic briefly reviewed the 2006 Federal Legisl~tive program. Ms. Bostic summarized the four guiding principles and reviewed some of the legislative priorities. The four guiding principles are local control, a predictable and sufficient level of revenue to provide for our citizens, opposition to unfunded mandates and quality of life. The highest priorities include: Internet Sales Tax, Telecommunications and Information Technology, Transportation Issues, Community Development Block Grant Program Funding Issues, Justice Assistance Grant, Local Homeland Security Priorities, Public Safety and Collective Bargaining, Amusement Park Regulation, Immigration Reform, and Water Infrastructure Financing. 8.4 IR 2006-022 Open Meetinas Trainina to Comply with Senate Bill 286 In compliance with Senate Bill 286 which mandated that elected and appointed officials receive open government training, all members of the Council viewed the one-hour training DVD on Open Meetings produced by the Office of the Attorney General. At the conclusion of the training, the Council members were provided with certificates of course completion. C.1 Executive Session Mayor Trevino announced at 6:47 p.m. the Council would adjourn to Executive Session to consult in private with its Attorney pursuant to the provisions of Section 551.071, Texas Government Code to seek advice about settlement involving Charter Communications. 0.0 Adiournment Mayor Trevino announced at 6:54 p.m. that the Council would adjourn to the regular Council meeting. e e e REGULAR COUNCIL MEETING A.O. CALL TO ORDER Mayor Trevino called the meeting to order February 13, 2006 at 7:01 p.m. ROLL CALL Present: Oscar Trevino Tim Welch John Lewis Jo Cox Suzy Compton JoAnn Johnson Nancy Bielik David Whitson Mayor Mayor Pro Tem Councilman Councilwoman Councilwoman Councilwoman Councilwoman Councilman Staff: Larry J. Cunningham Ogden Bo Bass Richard Torres Patricia Hutson George Staples City Manager Assistant City Manager Assistant City Manager City Secretary Attorney A.1 INVOCATION Councilwoman Compton gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Compton led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS(S) PRESENTATION OF PROCLAMATION - NATIONAL ENGINEERS WEEK Mayor Pro Tern Welch presented proclamation for National Engineers Week to Julia Skare, PE, President of the Fort Worth Chapter of Texas Society of Professional Engineers. Mayor Pro Tern Welch also recognized the other professional engineers in attendance at the Council meeting. e A.4 CITIZENS PRESENTATION Ms. Karin Newell, President of ARTSNET, 2819 R.D. Hurt Parkway, Bedford, thanked the Council for the long relationship ARTSNET has had with the City of North Richland Hills. Ms. Newell briefed the Council on the history ARTSNET has had with the City and thanked the Council for their partnership and asked for continued support in future partnerships. Ms. Laverne O'Steen, 8429 Emerald Circle, showed pictures of maintenance items, rubble, trash, and retaining wall failures in the area of the Emerald Lakes Channel. Mayor Trevino asked the Public Works Director who owned the pond. Mr. Curtis advised that the pond as well as the retaining walls are owned by the Homeowners Association. Mayor Trevino asked Staff to address the issues with the Homeowners Association and to send a letter to the HOA President and the homeowners. Mr. Kirk Walker, 6804 Smithfield Road, requested the Mayor, Council and citizens to support him in an inspiring author and serial novel western writing contest sponsored by the Star Telegram by casting a vote for number 114 Kirk M. Walker at StarTelegram.com. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA e Mayor Pro Tern Welch removed Item No. B.3 and Councilwoman Bielik removed Item No. B.7 from the Consent Agenda. 8.0 CONSIDER APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF THE MINUTES OF THE JANUARY 23,2006 CITY COUNCIL MEETING B.2 FP 2005-22 CONSIDERATION OF A REQUEST FROM INTEGER DEVELOPMENT, INC. TO APPROVE THE FINAL PLAT OF PARKWOOD ESTATES ADDITION (LOCATED IN THE 8000 BLOCK OF STARNES ROAD- 4.102 ACRES) B.3 REMOVED B.4 PW 2006-001 APPROVE ABANDONING A 10 FOOT WATER LINE EASEMENT IN THE GRAHAM RANCH ADDITION · PHASES ONE AND TWO - ORDINANCE NO. 2872 B.5 PW 2006-002 APPROVE CITY-DEVELOPER AGREEMENT WITH K & G PARTNERSHIP FOR IMPACT FEE REIMBURSEMENT FOR A 12-INCH WATER MAIN LOCATED IN COLLEGE HILLS ADDITION, BLOCK 5, LOT 5 e e e e B.6 PW 2006-004 APPROVE MECHANICS LIEN CONTRACT FOR PUBLIC IMPROVEMENTS FOR THE CONSTRUCTION OF SIDEWALK, CURB AND GUTTER, AND DRIVE APPROACHES FOR TAYLOR'S PLACE, BLOCK 1, LOTS 1-4 - RESOLUTION NO. 2006-005 B.7 REMOVED B.8 PU 2006-009 AUTHORIZE INCANDESCENT BULB REPLACEMENT WITH REPUBLIC ELECTRIC THROUGH THE INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF GARLAND B.9 PU 2006-011 AWARD BID FOR 2006-YEAR MODEL DUMP TRUCKS TO HENNA CHEVROLET IN THE AMOUNT OF $124,745 B.10 PU 2006-012 AWARD BID FOR 2006-YEAR MODEL VEHICLES TO LYNN SMITH CHEVROLET IN THE AMOUNT OF $130,170 AND HUFFINES CHEVROLET IN THE AMOUNT OF $82,687.85 AND REJECT ALL BIDS FOR THE 2006-YEAR MODEL TAHOE B.11 PU 2006-013 AWARD BID FOR TRACTOR/LOADER/BACKHOE TO LANDMARK EQUIPMENT IN THE AMOUNT OF $51,394 B.12 GN 2006-016 CONSIDER RESCHEDULING OF MARCH 13,2006 COUNCIL MEETING COUNCILWOMAN JOHNSON MOVED TO APPROVE THE REMAINING ITEMS ON THE CONSENT AGENDA. MA VOR PRO TEM WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. B.3 FP 2005-29 CONSIDERATION OF A REQUEST FROM PHIFER I HOGAN PARTNERS LTD. TO APPROVE THE FINAL PLAT OF HIGH POINT ESTATES ADDITION (LOCATED IN THE 8500 BLOCK OF SHADY GROVE ROAD - 5.99 ACRES) APPROVED Mayor Pro Tem Welch abstained from discussion and voting. Mayor Pro Tem Welch filed an affidavit of disqualification with the City Secretary stating that he is the professional engineer of record of said property. COUNCILWOMAN JOHNSON MOVED TO APPROVE B-3. COUNCILMAN LEWIS SECONDED THE MOTION. MOTION CARRIED 6-0-1; MAYOR PRO TEM WELCH ABSTAINING. e B.7 PU 2006-008 AWARD OF BID TO ARTOGRAPHX IN THE AMOUNT OF $32,300 FOR THE CONSTRUCTION OF THE NORTH DAVIS CITY ENTRY SIGN PROJECT - RESOLUTION NO. 2006-011 APPROVED Councilwoman Bielik advised she removed item from the Consent Agenda so that item could be considered separately. COUNCILMAN LEWIS MOVED TO APPROVE B-7. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-1 ; MA VOR PRO TEM WELCH, COUNCILWOMEN Cox, COMPTON AND JOHNSON AND COUNCILMEN LEWIS AND WHITSON VOTING FOR AND COUNCILWOMAN BIELIK VOTING AGAINST. PUBLIC HEARINGS e C.1. ZC 2005-20 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM NORTH FOUR PARTNERS, L.P. FOR A ZONING CHANGE FROM "AG" AGRICULTURAL AND "C-1" COMMERCIAL TO "RI-PD" RESIDENTIAL INFILL-PLANNED DEVELOPMENT (LOCATED AT 7716 DAVIS BOULEVARD - 4.21 ACRES) - ORDINANCE NO. 2873 APPROVED Mayor Trevino opened the Public Hearing. Applicant is requesting a zoning change from "AG" Agricultural and "C-1" Commercial to "RI-PD" Residentiallnfill-Planned Development on a 4.21 acre tract. Applicant has submitted a conceptual plan and narrative outlining the basic development. Development amenities include landscaped divided entryway from Davis Boulevard, 3 landscaped common areas, 8 feet masonry screening wall separating common areas from rest of development (Davis frontage), 8 feet masonry screening wall separating development from adjacent commercial use (gas station), varied front building setbacks, Homeowners Association, all common areas maintained by HOA, landscaped and irrigated open spaces throughout the project, brick or stamped concrete pavers in street, fountain/benches and walkways in open space areas, cast iron decorative street lights and mail boxes, and 4 feet sidewalks. Housing features include minimum landscape requirements for each lot, automatic irrigation systems, accent lighting, enhanced roof pitches, concrete or pavestone driveways and parking areas and decorative wood garage doors when visible from the street. The Planning and Zoning Commission recommended approval of the request on January 19, 2006 with the following stipulations: Revise the wording on both the site plan and narrative to indicate that the minimum square footage to be 1 ,800 square feet; Coordinate with the Parks Department concerning the proposed fencing along the northern e boundary (adjacent to the dog park). e Mr. Don Phifer, applicant, presented the case and was available to answer questions. Mr. Phifer highlighted the development amenities and housing features. In response to questions from Council, Mr. Phifer discussed the purpose of the off set building lines on the lots, explained that becaus~ of the size of the lots, all of the garages would be front facing and advised that the ponds had been seined by the caretaker prior to the closing of the property and for safety reasons they planned to begin pumping the pond within the week. Mr. Phifer explained how the ponds would be filled and graded. Mr. Phifer advised that the privacy fence along the northern border abutting the dog park would be a wood stockade fence. Mr. Phifer advised that hOe could incorporate into the Homeowners Association the maintenance of the privacy fence to insure the continuity of the fence when repairs were needed. Mr. Dave Green, Chief Planner, summarized the case, presented the Planning and Zoning Commission recommendations and staff recommendations. Mayor Trevino called for anyone wishing to speak for or against the zoning request to come forward. There being no one wishing to speak, Mayor Trevino closed the Public Hearing. COUNCILWOMAN JOHNSON MOVED TO APPROVE ZC 2005-20, ORDINANCE No. 2873. COUNCILWOMAN COMPTON SECONDED THE MOTION. e MOTION TO APPROVE CARRIED 7-0. e C.2 ZC 2005-21 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JB & JB DEVELOPMENT FLP FOR A ZONING CHANGE FROM "AG" AGRICULTURAL TO "0-1" OFFICE (LOCATED AT 8009 PRECINCT LINE ROAD -.9 ACRES)- ORDINANCE NO. 2870 APPROVED Mayor Trevino opened Public Hearing. Nature of request is to rezone a .9 acre tract from "AG" Agricultural to "0-1" Office. A site plan will be required at the time the property is developed. The Planning and Zoning Commission recommended approval of the request at their January 19, 2006 meeting. Mr. Mark Long, 1615 Precinct Line Road, Hurst, representing owner of project presented the case and was available to answer questions. Mr. Dave Green, Chief Planner, summarized the case, presented the Planning & Zoning Commission recommendation and the recommendation of staff. Mr. Green showed Council how the requestor's zoning fits into the bigger picture with surrounding property. Mr. Green answered questions from Council regarding access to the property. Mayor Trevino called for anyone wishing to speak in favor of or against the request to come forward. e There being no one wishing to speak, Mayor Trevino closed the Public Hearing. COUNCILMAN WHITSON MOVED TO APPROVE ORDINANCE No. 2870 AND ZC 2005-21. COUNCILWOMAN BIELIK SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7 -0. C.3 ZC 2005-22 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM COZY WATER PROPERTIES, INC. FOR A ZONING CHANGE FROM "AG" AGRICULTURAL TO "R-1" SINGLE FAMILY RESIDENTIAL (LOCATED IN THE 6900 BLOCK OF CLIFT STREET - 1.906 ACRES) - ORDINANCE NO. 2871 APPROVED Mayor Trevino opened the Public Hearing. e Nature of request is to consider a zoning change from "AG" Agricultural District to "R-1" Single Family Residential District for the purpose of developing a small residential subdivision. In the past year, the applicant has requested two other residential zoning changes for the property. The first request was for "R-2" zoning which was denied by Council. The second request was for "R-2" and "R-1" zoning which was also denied by Council. A valid petition of opposition was received in both cases. Applicant has subsequently worked with the adjoining neighborhood and as a result a petition of opposition has not been received for his third request. Also, on the Council agenda is a request by applicant for a 3-lot final plat. The Planning & Zoning Commission recommended approval of the zoning at their January 9, 2006 meeting. Mr. David Cole, 9139 Grapevine Highway, applicant, presented the request and was available to answer questions from the Council. Mr. Cole discussed the previous neighborhood opposition and the deed restrictions that will be placed on the property. Mr. Cole advised that there was no opposition to his request at the Planning & Zoning meeting and that following this request, is the plat for the property. Mayor Pro Tern Welch commented that once R-1 zoning is approved for the property, the applicant could come back and put five lots on the property. Mayor Pro Tern Welch questioned Mr. Cole's intentions. Mr. Cole responded that the final plat on the agenda tonight was for three lots and that to increase the number of lots would require a replat. Replats require notification of the neighborhood which would most likely result in another petition. Mr. Cole advised that he was ready to complete the project and that he was developing three lots. Mr. Dave Green, Chief Planner, presented the summary of the case, the Planning & Zoning recommendation and staff recommendation. e Mayor Trevino called for anyone wishing to speak in favor of the request. Mr. Randy Burton, 6921 Clift Street, spoke in favor of the request. e Mayor Trevino called for anyone wishing to speak in opposition. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILWOMAN COMPTON MOVED TO APPROVE ZC 2005-22 AND ORDINANCE No. 2871. COUNCILWOMAN BIELIK SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. PLANNING & DEVELOPMENT D.1 FP 2005-18 CONSIDERATION OF A REQUEST FROM COZY WATER PROPERTIES, INC. TO APPROVE THE FINAL PLAT OF LOTS 1-3, BLOCK 1 CLIFT ADDITION (LOCATED IN THE 6900 BLOCK OF CLIFT STREET -1.906 ACRES) APPROVED Applicant is requesting approval of the final plat of Clift Addition. The plat subdivides a 1.9 acre tract into three residential lots. The Planning and Zoning Commission recommended approval of the final plat at their January 19, 2006 meeting. e Mr. David Cole, 9139 Grapevine Highway, applicant, presented the final plat. Mr. Dave Green, Chief Planner, presented a summary of the item, the Planning & Zoning Commission's recommendation and Staffs recommendation. MA VOR PRO TEM WELCH MOVED TO APPROVE FP 2005-18. COUNCILWOMAN JOHNSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. D.2 SP 2005-09 CONSIDERATION OF A REQUEST FROM STERLING PROPERTIES, JV TO APPROVE A SITE PLAN FOR A RETAIL/OFFICE DEVELOPMENT (TOWER PLAZA) (LOCATED IN THE 8500 BLOCK OF DAVIS BOULEVARD - 3.69 ACRES) APPROVED e Nature of request is to consider the approval of a site plan of a 3.69 acre office / retail project (Tower Plaza). Site plan approval is required because of the adjacent residential zoning. The plan proposes a 17,290 square feet retail center and a 4,587 square feet office building. The site is zoned "C-1" Commercial and the use of the property is consistent with the Comprehensive Plan. The Planning & Zoning Commission recommended approval of the site plan at their January 19, 2006 meeting. Mr. Nick Ibarra, Sterling Properties, presented his request. e e e Mr. Dave Green, Chief Planner, presented the summary of the case, the Planning & Zoning Commission recommendation and staffs recommendation. There were questions from the Council regarding the easement functioning as a detention area, the grading of the property, and if expansion on the west elevation was being considered. COUNCILMAN WHITSON MOVED TO APPROVE SP 2005-09. COUNCILMAN LEWIS SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. PUBLIC WORKS E.1 PU 2006-003 APPROVED ENGINEERING AGREEMENT WITH BINKLEY & BARFIELD, INC., IN THE AMOUNT OF $60,000 FOR THE DESIGN OF RUFE SNOW DRIVE (LOOP 820 TO KAREN DRIVE) - RESOLUTION 2006-010 APPROVED Item is to consider approval of an engineering agreement for the design and construction of Rufe Snow Drive between Loop 820 and Karen Drive. The project will connect the recently constructed Rufe Snow Bridge Improvements with the Rufe Snow Drive improvements south of Karen Drive. After receiving Requests for Statement of Qualifications and review and evaluation by a selection committee, recommendation is to authorize the agreement with Binkley & Barfield, Inc. Mr. Mike Curtis, Public Works Director, presented the item and staff recommendations. COUNCILWOMAN COMPTON MOVED TO APPROVE RESOLUTION No. 2006-010. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. GENERAL ITEMS F.1 PU 2006-014 AWARD OF BID TO AUI CONTRACTORS IN THE AMOUNT OF $1,096,200 FOR THE CONSTRUCTION OF THE CATERING KITCHEN AND GROUPS PAVILION AREA AT NRH20-RESOLUTION NO. 2006-012 APPROVED Mayor Trevino combined Items F-1 and F-2. e e e Item F.1 is consideration of a bid award for the construction of the catering kitchen and group pavilion area at NRH20. The catering kitchen portion of the project included funding for design, construction and purchase of kitchen equipment for the building. The total funding available to complete the project is $874,300. The low bidder for the project was AUI Contractors in the amount of $1 ,096,200. The low bid for the prqject was $221,9000 greater than the available funding of $874,300. Staff reviewed the plans and specifications with the architect and representatives from AUI to determine what could be modified without sacrificing function, aesthetic and operational expectations of the overall desired product. Item F.2 is a deduct change order to bring the project within the budget. The total amount reduced from the contract is $239,086. Within the deduct amount is the removal of landscaping from the contract. The deduct change order will leave a balance in the account which will be used to purchase the material directly and staff will provide the necessary labor to complete the landscape work in-house. One of the three pavilions was also deducted from the contract. Staff has evaluated the deduction of the pavilion and found that by using rectangular tables with individual chairs in lieu of picnic tables with bench seating, the remaining two pavilions can still provide the necessary seating capacity to accommodate large corporate groups as originally project. The deduction also includes a $15,000 credit for a two week extension revising the completion date to June 9. The deduct change order will bring the project within the available fundin~. Ms. Vickie Loftice, Parks and Recreation Director, presented the two items and answered questions from the Council. In response to a question regarding the difference in the estimate, Ms. Lottice advised that the estimate for the project was provided by Davis and Davis, planning consultants, as part of their contract. COUNCILWOMAN JOHNSON MOVED TO APPROVE PU 2006-014. COUNCILMAN LEWIS SECONDED THE MOTION. Councilman Whitson commented that he would like to add the deductions back in when funding became available. MOTION TO APPROVE CARRIED 7-0. F.2 PU 2006-015 APPROVE DEDUCT CHANGE ORDER #1 TO THE CONSTRUCTION CONTRACT WITH AUI CONTRACTORS IN THE AMOUNT OF $239,086 - RESOLUTION NO. 2006-013 APPROVED Item was presented and discussed with Agenda Item F-1. COUNCILWOMAN JOHNSON MOVED TO APPROVE PU 2006-015, RESOLUTION No. 2006-013. COUNCILWOMAN BIELIK SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. e e e F.3 GN 2006-017 CONSIDER 2006 FEDERAL LEGISLATIVE PROGRAM APPROVED Ms. Karen Bostic presented the 2006 Federal Legislative Program. Ms. Bostic reviewed the four primary guiding principles: Support for Local Control Insuring a predictable and suffi~ient level of revenue to manage local affairs; Opposition of unfunded federal mandates; Support for legislation that increases quality of life for citizens of North Richland Hills. Ms. Bostic was asked to explain the issue with the internet sales tax. COUNCILMAN WHITSON MOVED TO APPROVE GN 2006-017. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.4 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA GN 2006-018 ACTION ON CHARTER COMMUNICATIONS SETTLEMENT AGREEMENT RESOLUTION NO. 2006-014 APPROVED Mr. Richard Abernethy advised item was to settle the liquidated hearings that North Richland Hills and the Consortium Cities initiated in 2004. The Consortium Cities contested that Charter was violating the customer service standards in the franchise agreements. Charter has agreed to a settlement agreement. The agreement states that Charter will pay the Consortium Cities $250,000 a year for four years in the form of community grants. North Richland Hills will receive $77,712.52 over the four year period. The City will choose how to appropriate the funds. Resolution No. 2006-014 authorizes the execution of the Settlement Agreement. COUNCILMAN LEWIS MOVED TO APPROVE RESOLUTION No. 2006-014. MA VOR PRO TEM WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. Councilwoman Johnson left the Chamber at 8:39 p.m. F.5 INFORMATION AND REPORTS IR 2006-019 SOUNDS OF SPRING CONCERT SERIES (FORMERLY LOTTA NIGHT MUSIC) e e e Ms. Vicki Loftice, Parks and Recreation Director, introduced Lorie Brown, Cultural Arts Program Coordinator. Ms. Brown reported on the Sounds of Spring Concert series to kickoff on April I? at Green Valley Park. The event was formerly Lotta Night Music and has been retooled to include the new name and a logo. The concert series will include opening acts for the headliner bands. Ms. Brown advised of the various bands scheduled to perform. Councilwoman Johnson returned to the meeting at 8:46 p.m. F.6 INFORMATION AND REPORTS Councilman John Lewis made the following announcements. North Richland Hills residents now have the choice of paying their monthly water bills online 'or by telephone. The easy to use online and telephone services are available 24- hours a day, 7-days a week. In addition to paying their bill, users can access their account history..and get answers to frequently asked questions. To take advantage of the new service, visit the City's web site" www.nrhtx.com. and go to the online services link or call 817-427-6318. Registration for the North Richland Hills Spring Adult Softball League is being accepted through February 28. Teams can register online at www.recxpress.nrhtx.com or in person at the North Richland Hills Recreation Center. For more information, please call 817-427- 6600. Keep NRH Beautiful will present the 2006 SmartScape Garden Series at 7 p.m. on February 23, March 2 and March 9 at the North Richland Hills Public Library. Admission is free. Topics will include landscape water conservation, use of native plants and composting. For more information, please call Neighborhood Services at 817-427-6650. Kudos Korner - Holly Blake, Planning & Inspections -A phone call was received from a contractor about the fantastic customer service Holly provided. He said he came in late on a Friday afternoon for 20 permits. Holly greeted him with a smile, was very prompt and professional and treated him with respect. F.7 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:50 p.m. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary e e e CITY OF NORTH RICHLAND HILLS Department:City Secretary Presented by: Patricia Hutson Council Meeting Date:2-27 -2006 Agenda No.B.2 Subject: GN 2006-014 Calling May 13, 2006 City Council Election & Approval of a Joint Election Agreement with Tarrant County - Resolution No. 2006-008 The attached resolution calls for a City election to be held on May 13, 2006 for the election of Mayor and City Council Places 2, 4, and 6 for two-year terms of office. The resolution calls for the City's election to be held jointly with Tarrant County and the Birdville Independent School District and authorizes the City Secretary to enter into a joint agreement with Tarrant County for the conduct of the election. In accordance with State law, filing for the position of Mayor and City Council Places 2, 4 and 6 began on February 11, 2006 and will end on March 13, 2006. Early voting by personal appearance will begin May 1, 2006 and continue through May 9, 2006. Some of the key terms of the joint election agreement are: . Tarrant County will coordinate, supervise and conduct the Joint Election pursuant to the provisions of the Texas Election Code. · All election officials, including the Early Voting Clerk, shall be officials appointed by Tarrant County. · Tarrant County will procure, prepare and distribute supplies and equipment for Early Voting and Election Day. · Early voting will be conducted jointly with Tarrant County at the times and locations established by the County. All eligible voters in the City may vote at any early voting location in Tarrant County. · The North Richland Hills Recreation Center is designated as an Early Voting location. (Early voting will not be conducted at City Hall). · Extended hours for early voting shall take place on Saturday, May 6 from 7:00 a.m. to 7:00 p.m., Sunday, May 7 from 11 :00 a.m. to 4:00 p.m., Monday, May 8, and Tuesday, May 9, from 7:00 a.m. to 7:00 p.m. All eligible voters in the City may vote at any early voting location in Tarrant County. If a run-off election is necessary following the canvass of the May 13 election, the attached resolution also provides a run-off date of Saturday, June 17, 2006. This date is in accordance with State law. In the event of a run-off election, early voting will be conducted at City Hall on weekdays beginning on May 31 and continuing through Tuesday, June 13 between the hours of 8:00 a.m. and 5:00 p.m. except that voting hours on June 6 and 13 shall be between the hours of 7:00 a.m. and 7:00 p.m. Recommendation: To approve Resolution No. 2006-008 Attachment: Resolution No. 2006-008 ~RH RESOLUTION NO. 2006-008 WHEREAS, the regular election for the City of North Richland Hills, as set forth by the Texas Election Code, is required to be held on May 13, 2006, at which time the voters will elect a Mayor and City Council Places 2, 4 and 6; and WHEREAS, in accordance with Section 271.002 of the Texas Election Code, the City election will be conducted jointly with Birdville Independent School District and Tarrant County; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1 : THAT an election is hereby called to elect a Mayor and City Council Places 2, 4 and 6 to serve until May of 2008, or until their successors are duly elected and qualified. Such election shall take place on the 13th day of May, 2006, from 7:00 a.m. until 7:00 p.m. . e Section 2: Qualified persons may file as candidates by filing with the City Secretary between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday, beginning February 11, 2006, and ending March 13, 2006. Each application for a place on the ballot shall be accompanied by either a filing fee of One Hundred Fifty ($150.00) Dollars payable to the City, or, in lieu of the filing fee, a Petition seeking the candidate's name to be placed on the ballot. Such Petition must be signed by at least one hundred fifty (150) qualified voters of the City. Forms for the Petition shall be furnished to potential candidates by the City Secretary. Section 3: The location of polling places for this joint election are designated pursuant to Section 271.003 of the Texas Election Code, and the Council finds that the following locations can most adequately and conveniently serve the voters in this election, and that these locations will facilitate the orderly conduct of the election: PRECINCT VOTING LOCATION Precinct One (includes County voting precincts 3214,3324,3333,3041,3364,3366 & 3416) City Hall, 7301 Northeast Loop 820 Precinct Two (includes County voting precincts 3032,3140,3215,3289,3325,3326,3399,3424, 3631, 3633, 3634, 4620 & 4629) Dan Echols Senior Adult Center 6801 Glenview Drive e - e - Resolution No. 2006-008 Page 2 Precinct Three (includes County voting precincts 3063,3049,3177,3209,3365,3367,3387, 3507, 3527,3543,3580 & 3584) Bursey Road Senior Adult Center 7301° Bursey Road Section 4: All election officials, including the Early Voting Clerk shall be the officials appointed to such positions by Tarrant County and the extent required by law, are hereby so appointed. Section 5: Early voting will be held jointly with Tarrant County beginning on May 1, 2006 and will continue through May 9, 2006 at the times and places at the locations and times set forth on Exhibit A hereto. Section 6: All resident qualified electors of the City shall be permitted to vote at said election and, on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside. Section 7: The election shall be conducted pursuant to the election laws of the State of Texas. Section 8: Should a runoff election be required following the canvass of the May 13, 2006 election, the Council hereby orders that a runoff election be held on Saturday, June 17, 2006. The polling place on election day for the runoff election shall be at the same polling places as those of the original election, and the hours of voting shall be between 7:00 a.m. and 7:00 p.m. Should a runoff election be necessary, early voting by personal appearance for the runoff election shall be held at the office of the City Secretary at North Richland Hills City Hall (the Pre-Council Room and City Council Chambers shall be considered an extension of the City Secretary's office for early voting purposes) at 7301 Northeast Loop 820, North Richland Hills, Texas, between the hours of 8:00 a.m. to 5:00 p.m. on each day that is not a Saturday, Sunday, or an official State Holiday, beginning on Wednesday, May 31, 2006, and continuing through Tuesday, June 13, 2006 until 5:00 p.m., except that voting hours on June 6 and 13 shall be between the hours of 7:00 a.m. and 7:00 p.m. Section 9: The Presiding Election Judges for a runoff election shall be compensated at the rate of $8.00 per hour and each Alternate Presiding Judge and Election Clerk shall be compensated at the rate of $7.50 per hour. The Presiding Election Judges shall also be paid the additional sum of $25.00 for delivering the returns of the election. Section 10: This resolution shall be construed with any action of the Tarrant County Commissioners court and Birdville Independent School District providing for the conduct of a joint election with the county and Birdville Independent School District as herein contemplated. The City Secretary is hereby · e e Resolution No. 2006-008 Page 3 authorized to .execute the contract for election services with Tarrant County as the authorized representative of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 27th day of February, 2006. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: Department Head · EXHIBIT A to RESOLUTION NO. 2006-008 May 13, 2006 (13 DE MA YO DEL 2006) TARRANT COUNTY SPECIAL BOND AND JOINT ELECTIONS (ELECC10NES ADJUNTOS Y DE BONOS ESPECIALES DEL CONDADO DE TARRANT) EARLY VOTING BY PERSONAL APPEARANCE DAYS AND HOURS (D1AS Y HORAS DE VOTAC10N TEMPRANO POR APARIC10N PERSONAL) May (Mayo) 1 - 5 May (Mayo) 6 May (Mayo) 7 May (Moyo) 8 - 9 Monday - Friday (LItfI8S - VtofrlVS) Saturday (S_b.do) Sunday (Dom/nfO) Monday - Tuesday (Lunos . MDI1os) 8:00 a.m. - 5:00 p.m. 7:00 a.m. - 7:00 p.m. 11 :00 a.m. - 4:00 p.m. 7:00 a.m. - 7:00 p.m. SEE LISTS OF LOCATIONS ON BAC~ NER LA LlSTA DF CASFTAS Ai RI5 VERSO J e EARLY VOTING BY MAIL (VOTAC/ON TEMPRANO POR CORREO) TO RECEIVE A BALLOT APPLICATION OR FOR MORE INFORMATION CALL TARRANT COUNTY ELECTIONS ADMINISTRATION: 817-831-VOTE (8683) (PARA RECIBIR UNA APL/CAClOO PARA BOLETA 0 PARA M4S INFORMACION LLAMAR AL ADMIN/STRADOR DE ELECC/ÓNES DEL CONDADO DE TARRANT: 817- 831-VOTE (8683) Applications for a ballot by mail may be submitted between March 14, 2006, and May 5, 2006 with one of the following requirements: (AplíctJcionos porR /lna bo/ola por CO"~Q puodon sor somutida:; ontre 0/ 14 do Marzo dfl :?OOO,y5do Mayo del 2006, con uno de los siguiontes Iflquisitos:) 1. Age of voter is 65 or over on Election Day. (Edad dol votsnlo es 650 mds 01 Dlø do ElocciólJ.) 2. Voter is disabled. (Volanto oslo incapacÏladO.) For #1 or #2, the ballot must be mailed to the voter registration residence address/mailing address or to a hospital, nursing home/long-tern) care facility, retirement center or address of a relative. The relationship of the relative must be indicated. (Para #10 "210 b%la clobe ser envioda 0 10 direccion rosicJolJOuVdift1CdóndoCOlTOOcNlog;stro do volanle 0 ~ un hospital, clinica para convalecienles Ó oncronoslføcilidlJd do cuidudo de lórm;no largo. centro do jubillJció" 0 direcc,ön do ün pDriento. Dobo indicør f1 pllf8ntosco dol porionto.) 3. Voter is confined in jail - ballot must be mailed to the jailor address of a reJalive. (Votonto oslo onc8rco/ado· bolola debs ser enviada å /8 corcolo n 19 dirocc;ón do un porionlo.) 4. Voter expects to be out of the county on Election Day and during the regular hours for conducting early voting - baUot must be mailed to an address outside the county, (Valonto ospora 9818r l.Jfuora dol condado 61 Dio de Elección y durante las horos regularos do cOlJducir Votoción temprlJna - ba/aln debe SOf elwiada 8 WID ûirucción Dfuora dol condlJdo.) Applications must be received at the followinÇ1 address NO LATER THAN FRIDAY, MAY 5,2006. (Aplicocíonos debet) ser fecibldiJs vor correo 9 18 dircccion siouirmte NO ~S TARDAR DEL V/ERNES. 5 DE MA YO DEL 2006) GAYLE HAMILTON, EARLY VOTING CLERK PO BOX 961011 FORT WORTH TX 76161-0011 I FOR VOTERS WITH ONSET Of AN IllNESS ON OR AFTER Mw 4,2006. EMERGENCY BALLOT ~ MUST 8E RETURNED HOLATEH ltW115FM E1.Ec1U~ I DAY, AT lHE TARRANT COUNTY ELEcnONS CENTER, 2700 PRELUER ST.. FORT WORTH 76111 (SEC. 102.001, TEXAS ELECTION CODE,) (PMAWI.wŒScrn I"HoWCIPIOSDC 4A'Mt'NfERfllEDAÞ f'H oørSPI)f"S"Dt:t .. tJt' "fA YO ,)£( zooe. ~ '""'''''' .Otrlll tJt I.,U£RGElVCtADH"· litH NLœC$1IDA HO,UAS IAIItM"'OC LAS 5 PM, Ct /)A ot· Euc~fN tLCENnlloQ: ElCCCJOM:S, 21001'Rf,UI£R SI., FOHt~fH 7511' {SEc. 101.001. Cl:VIGOOF. E,CCCtCWlJf T(JASj Rcvised 2/16."200604:0 t : SO PM e Page 1 or 2 · May 13, 2006 (13 DE MA YO DEL 2006) TARRANT COUNTY SPECIAL BOND AND JOINT ELECTIONS {ELECCIONES ADJUNTOS Y DE BONOS ESPECIALES DEL CONDADO D~ TARRANT} Full Voting Schedule at the FolJowing Locations (v.,.no" c."""wflA ", I," JÌ.I~"1n rfØ~ltU) MAIN HAitI.\' VOTING I.ne'\ TIOI'Ii, n. Grlmn Sut~CourtboLlsc 25. R¡venldc CøllUnutlll~' Ccmtrr ín llalt J'lIrl lurant County Annn 32 2 Mi1I~r A "cnuc 3700 East Belknap Streel 600 Wesl Wealherford Stret( Fort Worth. TX 76119 I:on Wonh. TX 76 I I I Fort Wwtll, TX 76102 Arlina:ton City 11.11 14. II.Itom Clt)' Rec:rutiol1 Ctnlrr 26, Sherrod F.lenlcntAr)' Srhool 2. 4H39 Hf03dwB)' A"cnuc 2626 Lincoln Drive O W. Al1lam Sheel Arlìngtòn. TX 76010 Ih¡hum City. TX 76117 Arlington. TX 16006 3. AzlC' I'ublic LihrAr)' IS. lIandlr~'·\lcadowbrook Communit)' 27. Sonn)' and AUe~ra Nancr 609 SQuthc.ast Porkwur Ccnler ":lementu}' A7.lc, TX 76020 6201 Bl:ltt), Strcet 701 Tic:rra Vista Wny Fort Worth, TX 76 I 12 Fun Worth. rx 7613 1 4. Drd£ord rublk library 16. Hunt ~trrt"ntion Crnter 28. South Sen'lee Center IlWS L Don Jod~on 700 Mary Dri,·c 1100 S.W. Grren Oaks Boulevard 8cManl, TX 76021 Hurst, TX 760S3 ^rlin~ton. TX 76017 S. ..enbrook YMCA 17, KrUer 1'0"'11 Han 29, Southllkr'l'own nail 1899 Winm)U Ro"d Ucrabruok, TX 7612(, 1100 Bcar Crcek Parkway 1400 MAin Street Kclh:r. TX 76248 SoudúaKc, TX 76092 6. Hob f)unun Cummulltry Cenler 30. Southsjde Communhy Cenler 2NOO South Centcr Strect lB. Kennecl.le Cit~· IIRII ^r1inltton, TX 1(~Ot4 .10S MURlci"3 Drive 9Sr) East Roscdl1lc Slll:ct Kcnnl:d..,lc, TX 760(,0 For. Wurlb. TX 76104 7. ColI~~'\'me CIf)' 11,,11 19. 31. 100 Main Street J\hhIlRt'Y Cornn"'lIlt)' C~nlc:r Southwest ltegiouQI LJhrAr,. Colley\'iII~. TX 7603'* 6800 FOlcst IIiU I>riw 400 I Library Lane Forcstllill. TX 76140 Fort Worth, TX 76109 M. Como EI~menlllry Sehool 20. 4000 Uom~ SuccI Mansfield Sub..Courthoust 32. Soutbw~st Sub-Courtho,lSf' Fort Worth, TX 76107 IIO() East nroa~ Slr~cl 6SS I Grnnbury Roa~ e }I,·hms'ield. TX 76063 Fort Worlh. TX 76133 9. CrowJI:~' t'ublic Librar)' .109 South Oak Sln.'t 21. North Rkhland 111111 Rrrrratlon Cenlrr 33. StnrrrU Elcflltlltnry School Crowley. TX 7603(1 tÎ72(J NI>nhcl1sl Loop 820 2675 Fairmon! D,Ì\'c Nonh Rlchland Hills. TX 76180 Grulld Prpjric, TX 75052 10. DiallJond IIIIJ/Jarvls I.Ibn'1' 1300 Northc:a!it 35th Strc~1 22. Northeast Sul..Courthoust 34. Whitt Scttlement Rrcrearlon CenlfOr Fott Worth. TX 76106 645 Graprvinc Ilighwlty 821 J White SettlemcJ\t R"lad J hlrSt. TX 760S4 White Senlcmcnt. TX 16108 II. Eulen I'ubli(' Llbrar)' 20 I North Ector Drive 23. Northwest Sherin IJ.trol Bldg. 35. Wur.h IIdjthts Community Cenltr Eulcss, TX 7603~ 6651 Lake Wurth ruvd. 3551 New York ^Vcnul: Lukc Wurth. TX 761 J5 fort Worth. TX 76110 12. Gnpnlnc Communitv At.lvilirs Ctnlcr 1175 Municí')nl W..y . 24. lUehh",,! 111111 Comnlußit~· Centrr EmtrJ:enc)' nlUots.Only \II Grllp~~,'inc. TX 76051 3204 Dianu Dri,'C Turant County Elections <':fnt~r Richli:'l,1d Hills, TX ïfil 18 2700 PrcmiC"l' Sllt~t Fort Worth, TX 76111 rren1pOralj' Branch EnrJy Voting Locations (Cøsttfl.f T~"rpofø/a fH'fll "'01"0"11 rC'",p,"nu) ~ln}' (MaJ·tJ) J - 3 M()IUJa~' - \Vcdncsday (Lunts - J1(i"C(J/C's) 8:00 n.m. - 5:00 p.m. i' r . ' . , ~.. f. Blue Mound Clt~'lIall 301 Blue Mound Road Blue Mound, l'X 76131 J)antrJ:( Town lIall 161,' South Bowcn {o:.d Pl1ntcgo. TX 76113 Wtstlake City fI.U 2650 J.T. Otting!:r Road \VcJltl»kc:, TX 16262 \'Iny (M,,)'o) 5 1\-111)' (MII)'t') 6 ¡VItI)' (,\III)'t') 7 1\121)' (Mllytl) 8 - 9 Friday (J'1''rÞ't·J) SaturcJuy (SlIbllllu) SumhlY (D''''';''1:I)) Mondny-Tucsday (Lun,,! - Alm1~) 8:00 ·a.m. - 5:00 p.m. 7:00 n.l11. - 7:00 p.m. 11:00 a.l11. - 4:00 p.m. 7:00 R.m. - 7:()O p.m, Dlltt\'orthlngt.U1 Gard~n5 City lIaU 2600 Roosc\'L~h [)rÏ\'c Dal\\'orthington Gardcn~, TX 16016 E"J:IC' !\IlJunt.ln.S"Kh,.w ISU ¡\doth.lnratlun ßld~. 1200 Old 1)C'tatur Road Fnrt Wurth, TX 7(il79 ¡':aJf nt'~o..al Library 630 I ßridgc Strcct Furt Worth, TX 760t2 lIulrt Ch" 11.11 IDS Mnin Slrect flnslc:l. TX 760$2 () ~t'v,'W:-ð ~,IU..~....~. .. .to., ~ rþ.~ Page 2 of 2 - e e Department:City Secretary Presented by: Subject: PUBLIC HEARINGS CITY OF NORTH RICHLAND HILLS Council Meeting Date:2-27 -2006 Agenda No.C.O - e e Department:City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Date:2-27 -2006 Agenda No.D.O Subject: PLANNING AND DEVELOPMENT Items to follow do not require a public hearing CITY OF NORTH RICHLAND HILLS ~ Department:City Secretary Council Meeting Date:2-27 -2006 Presented by: Agenda No.E.O Subject: PUBLIC .WORKS e e . .J e - Department: City Secretary Presented by: Subject: GENERAL ITEMS CITY OF NORTH RICHLAND HILLS Council Meeting Date:2-27-2006 Agenda No.F.G ~ CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: Larry Koonce Council Meeting Date:2-27 -2006 Agenda No.F.1 Subject: GN 2006-019 Presentation of Fiscal Year 2005 Audited Financial Report The results of the fiscal year ("FY") 2005 Annual Financial Report for the City will be jointly presented by Director of Finance, Larry Koonce and a representative of the independent audit firm of Pattillo, Brown & Hill. Larry Koonce will review the year-end results and fund balance data for the various Funds (General, Enterprise, etc.) as well as other financial impacts. Pattillo, Brown & Hill will present the audit opinion and be available to respond to questions regarding the report. The auditors' opinion is an unqualified opinion or a "clean" opinion again this year. This means that they have found the Financial Statements of the City of North Richland Hills present fairly our financial position. Included in the Council packet is a copy of the financial report and attached to the cover sheet is a summary of the various City Funds showing the results of the changes in balances from 2004 to 2005. As of September 30, 2005, the General Fund unreserved, undesignated balance was $7,556,230, a $469,123 increase over FY 2004. In fiscal year 2005, in addition to the unreserved, undesignated balance, $3,000,000 of the General Fund balance continues to be designated for economic development. In FY 2005, $250,360 was designated for the savings incentive program to reward departments and employees for innovative approaches to business solutions. The program was previously approved by Council and has been reserved as an escrow account. The auditors now require that this be reclassified as a designation of fund balance. Also, in FY 2005, $341 ,400 of the General Fund balance was designated for the long range restoration of Insurance Fund reserves approved by Council. City Council's goal is to have at least 60 days of operations in unreserved, undesignated fund balance. The ending unreserved, undesignated General Fund balance of just over $7.5 million represents 83 days of fiscal year 2006 General Fund budgeted operating expenditures. The Crime Control District and Parks and Recreation Facilities Development Fund realized larger year end fund balances than anticipated in the revised budget. The Park and Recreation Facilities Development Fund expended $2.4 million for budgeted capital projects in the Park and Recreation Facilities Development Fund in FY 2005. The fund ended the year with $5.6 million in fund balance. At year end, the Parks and Recreation Facilities Development Fund had grants receivable of $3.1 million and $2.1 million in restricted cash for parks projects. The Crime Control District Fund ended fiscal year 2005 with a $2.7 million fund balance compared to the $2.4 million revised budget balance. The Insurance Fund finished the year with $850,709 in cash. This is slightly higher than the long range plan estimated for restoring Insurance Fund reserves. The Golf Course Fund had a net decrease in cash of $206,561 in fiscal year 2005. This was $14, 198 more than the revised budget. The Golf Course spent $588,899 for debt service during fiscal year 2005. The fund ended the year with $391 ,801 in cash. · e .' The Equipment Services Fund had a decrease in cash of $256,735. The City replaced $494,311 in equipment with cash in fiscal year 2005. Cash available for the maintenance, repair, and replacement of City equipment was $1,736,001 at year end. At the close of the fiscal year, the Building Services Fund had a cash balance of $1 ,874,872 including the amount due from the 2006 bond sale. Nearly $1.5 million was spent for facility up-keep and maintenance in fiscal year 2005. These costs include all personnel, supplies, maintenance, and facility capital improvements.. The Information Services Fund incurred costs of over $1.8 million for providing technology and telecommunications services to departments in fiscal year 2005. These costs include all personnel, supplies, and maintenance as well as computer equipment purchases. The Information Services Fund ended the year with $2.5 million in cash for computer and telecommunications maintenance and replacement. Approximately $1 million of approved capital projects were funded from IS cash reserves in FY 2005. ' The Water and Sewer Fund realized an increase in cash balances of $622,094 for the year. The fund used cash in the amount of $878,615 for system improvements, equipment purchases, and debt service during the year. . The Aquatic Park Fund had a net increase in cash of $360,291. This increase included uses of cash in the amount of over $400,000 for debt service payments. The Aquatic Park Fund ended the year with nearly $2.5 million in cash. All operating funds ended the year with positive cash balances. Overall, the City of North Richland Hills' results of operations during the 2005 fiscal year, as well as the financial position at year-end reflect a sound fiscal condition. This is in fulfillment of Council Goal 4: Financially Responsible City Government. RECOMMENDA TION: Approve GN 2006-019 and accept the FY 2005 Audited Financial Report as presented. e Fund Balance Summary FY 2005 INCREASE/ AUDITED BALANCE AUDITED BALANCE (DECREASE) FUND AS OF 09/30/04 AS OF 09/30/05 FY 2005 General Fund (Unreserved/Undesignated) $ 7,087,107 $ 7,556,230 $ 469,123 General Fund Designated for Economic Development $ 3,000,000 $ 3,000,000 $ - General Fund Designated for Savings Incentive Program $ - $ 250,360 $ 250,360 General Fund Designated for Insurance Restoration Plan $ - $ 341 ,400 $ 341 ,400 General Debt Service Fund $ 1,923,181 $ 1,726,095 $ (197,086) Utility Fund (Operating & Restricted Cash except customer deposits) $ 13,018,021 $ 13,640, 115 $ 622,094 Golf Course Fund (Operating & Restricted Cash) $ 598,362 $ 391,801 $ (206,561 ) Aquatic Park Fund (Operating & Restricted Cash) $ 2,103,775 $ 2,464,066 $ 360,291 Building Services Fund (Operating & Other Restricted Deposits plus Receiveble from 2006 bond proceeds) $ 1,657,745 $ 1,874,872 $ 217,127 Equipment Services Fund (Operating & Other Restricted Cash $ 1,992,737 $ 1,736,001 $ (256,736) Self Insurance Fund (Cash) $ 249,317 $ 850,709 $ 601,392 I nformation Services Fund (Operating & Restricted Cash Reserved for Improvements $ 1,898,527 $ 2,499,081 $ 600,554 Promotional Fund (Unreserved/Undesignated) $ 193,398 $ 166,131 $ (27,267) Donations Fund (Fund Balance) $ 356,962 $ 365,711 $ 8,749 Special Investigation Fund (Cash) $ 338,104 $ 373,554 $ 35,450 Drainage Utility Fund (Fund Balance) $ 271 ,232 $ 338,927 $ 67,695 Park & Recreation Facilitites Development Fund (Fund Balance) $ 6,669,782 $ 5,557,524 $ (1,112,258) Crime Control & Prevention District Fund (Fund Balance) $ 3,321,556 $ 2,650,518 $ (671,038) . ·~. e . A copy of the of the September 30, 2005 Comprehensive Annual Financial Report can be viewed in full at the City of North Richland Hills Library, 6720 N.E. Loop 820, North Richland Hills, Texas. A pdf copy on compact disc is also available for viewing at the Library. . CITY OF NORTH RICHLAND HILLS Department: Police Presented by: Jimmy Perdue Council Meeting Date:2-27 -2006 Agenda No.F.2 Subject: GN 2006-020 Byrne Justice Assistance Grant Program Award Interlocal Agreement - Resolution No. 2006-016 The U.S. Department of Justice, Bureau of Justice Assistance has notified the Police Department that grant funds have been allocated to assist in funding law enforcement programs in the City of North Richland Hills under the 2006 Byrne Justice Assistance Grant program. To receive the grant funds, the Bureau of Justice Assistance has required the City of North Richland Hills, the Cities of Hurst, Haltom City, Arlington, Fort Worth and Tarrant County to file a joint application after negotiating the sharing of funds with Tarrant County. The City of Fort Worth has agreed to act as the official filing agent for the other cities and Tarrant County. The municipalities involved agreed to confer 160/0 of their total allocated funds to Tarrant County to satisfy the disparate certification imposed on the group by the Texas Attorney General. Under the terms of the Interlocal Agreement, the City of North Richland Hills will receive $9,172. There is no requirement for a cash match under the terms of the Byrne Justice Assistance Grant program. - The Police Department plans to use the proceeds of this grant award to assist in paying the salary of the Narcotics Investigator Supervisor (Sergeant) currently assigned to the Tarrant County Narcotics Intelligence and Coordination Unit (TCNICU). The TCNICU is a grant-funded program that includes the operation of a multi-agency, multi-jurisdictional program that provides enhanced narcotics enforcement by using a cooperative approach. The program also includes asset forfeiture and prosecution teams in the District Attorney's Office, a countywide computerized intelligence system and an investigative liaison with law enforcement agencies in surrounding counties. The Police Department has participated in this program since 1988, and found it to be a continued benefit to the Police Department and to the City of North Richland Hills. Recommendation: To approve Resolution 2006-016. . ~RH e . RESOLUTION NO. 2006-016 WHEREAS, the North Richland Hills Police Department and the Police Departments of Hurst, Haltom City, Arlington, and Fort Worth, and the Tarrant County Administrator's Office have tentatively approved an Interlocal Agreement. providing for the filing of a joint application for a grant award under the 2006 Byrne Justice Assistance Grant (JAG) Program and the equitable disbursement of allocated funds under that grant award; and WHEREAS, the City of North Richland Hills, Texas has reviewed the 2006 Byrne Justice Assistance Grant (JAG) Program Award Interlocal Agreement; and . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY· OF NORTH RICHLAND HILLS, TEXAS, THAT the City Manager, be, and is hereby. . authorized to execute the 2006 Byrne Justice Assistance Grant (JAG) Program Award. Interlocal Agreement for the City of North Richland Hills, Texas. PASSED AND APPROVED this 27th day of February, 2006. APPROVED: ATTEST: Oscar Trevino, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Jimmy Perdue, Chief of Police ,. \" CITY SECRETARY CONTRACT NO. THE STATE OF TEXAS COUNTIES OF TARRANT, DENTON AND WISE KNOW ALL BY THESE PRESENT INTERLOCAL AGREEMENT . BETWEEN THE CITIES OF ARLINGTON, FORT WORTH, HALTOM CITY, HURST, NORTH RICHLAND HillS, TEXAS AND COUNTY OF TARRANT, TEXAS 2006 BYRNE JUSTICE ASSISTANCE GRANT (JAG) PROGRAM AWARD This Agreement is made and entered into this_day of February 2006, by and between The COUNTY of TARRANT, acting by and through its governing body, the Commissioners Court, hereinafter referred to as COUNTY, the CITY of FORT WORTH, acting by and through its governing body, the City Council, hereinafter referred to as CITY, and the cities of Arlington, Haltom City, Hurst, and North Richland Hills, acting by and through their governing bodies, the City Council, and hereinafter referred to as SUBRECIPIENT, located entirely within the State of Texas, witnesseth: WHEREAS, this Agreement is made under the authority of Section 791.011 of the Texas Government Code; and - WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the best interests of all parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement; and WHEREAS, the CITY has agreed to serve as the fiscal agent for the 2006 BYRNE JUSTICE ASSISTANCE GRANT (JAG), and distribute all such funds between the cooperating parties; and WHEREAS, the CITY agrees to provide the COUNTY $43,339 from the JAG award; SUBRECIPIENT ARLINGTON aggress to provide the COUNTY with $22,638 from the JAG award, SUBRECIPIENT HALTOM CITY agrees to provide the COUNTY $1,754 from the JAG award; SUBRECIPIENT HURST agrees to provide the COUNTY $1,688 from the JAG award; and SUBRECIPIENT NORTH RICHLAND HILLS agrees to provide the COUNTY $1,747 from the JAG award for the Prosecution and Court, Drug treatment, and Prevention and Education Programs; and WHEREAS, the CITY, SUBRECIPIENTS and COUNTY believe it to be in their best interests to reallocate the JAG funds. NOW THEREFORE, the COUNTY and CITY, and SUBRECIPIENTS agree as follows: Section 1. . CITY agrees to pay COUNTY a total of $71,166 of JAG funds. CITY agrees to pay SUBRECIPIENT ARLINGTON a total of $118,850 of JAG funds. CITY agrees to pay SUBRECIPIENT HALTOM CITY a total of $9,211 of JAG funds. CITY agrees to pay SUBRECIPIENT HURST a total of $8,865 of JAG funds. CITY agrees to pay SUBRECIPIENT NORTH RICHLAND HILLS at total of $9,172 of JAG funds. , . . Section 2. COUNTY agrees to use $71,166 for the Prosecution and Court; Drug Treatment; and Prevention and Education Programs until September 30, 2009; and, CITY agrees to use $227,530 for the Law Enforcement; Planning, Evaluation, and Technology Improvement; and Prevention and Education Programs until September 30, 2009; and, SUBRECIPIENT ARLINGTON agrees to use $118,850 for the Law Enforcement Program until September 30, 2009; and, SUBRECIPIENT HALTOM CITY agrees to use $9,211 for the Law Enforcement Program until September 30, 2009; and, SUBRECIPIENT HURST agrees to use $8,865 for the Planning, Evaluation, and Technology until September 30, 2009; and, SUBRECIPIENT NORTH RICHLAND HILLS agrees to use $9,172 for the Law Enforcement Program until·September 30, 2009. Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY or SUBRECIPIENTS other than claims for which liability may be imposed by the Texas Tort Claims Act. Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which liability may be imposed by the Texas Tort Claims Act. Section 5. Each party to this agreement will be responsible for its own actions in providing services under this agreement and shall not be liable for any civil liability that may arise from the furnishing of the services by the other party. Section 6. The parties to this Agreement do not intend for any third party to obtain a right by virtue of this Agreement. Section 7. By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. Section 8. CITY shall provide reimbursement to COUNTY and SUBRECIPIENTS in a timely manner, not to exceed 45 days, upon receipt of a written , . " request for payment from the COUNTY or SUBRECIPIENTS, not to exceed the amounts listed in Section 1 above. IN WITNESS WHEROF, executed this Agreement in Fort Worth, Tarrant County, Texas this _ day of , A.D. 2006. CITY OF FORT WORTH, TEXAS ATTEST: By: Joe Paniagua Assistant City.Manager City Secretary APPROVED AS TO FORM AND lEGALITY: David Yett, City Attorney, by: COUNTY OF TARRANT, TEXAS APPROVED AS TO FORM AND lEGALITY: By: Tom Vandergriff County Judge Tim Curry, District Attorney, by: CITY OF ARLINGTON, TEXAS CITY OF HALTOM CITY, TEXAS By: By: Ronald L. Olson Deputy City Manager Tom Muir City Manager CITY OF HURST, TEXAS CITY OF NORTH RICHLAND HillS, TEXAS By: By: Allan Weegar City Manager Larry J. Cunningham City Manager ~". r . .. CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: Debbie Durko Council Meeting Date:2-27 -2006 Agenda No.F.3 Subject: PU 2006-010 Authorize Replacement and Upgrade of Autocite Units with Reino Law Enforcement Technology in the Amount of $48,000 and Appropriate Funds from the Municipal Court Technology Fund At the January 27, 2003 meeting, Council authorized the purchase of 8 handheld citation computers that are used by the motorcycle officers to issue traffic citations. This original purchase was funded by the Municipal Court Technology Fund. State Law and City Ordinance allow the Municipal Court to collect this fee that can be used to provide technology enhancements without additional costs to the General Fund. The Municipal Court also saved approximately $40,000 in personnel costs in the General Fund the year the handheld computers were purchased. The new technology provided efficiencies that allowed Municipal Court to eliminate a vacant court record clerk position. It is requested that the Police and Municipal Court be allowed to replace and upgrade the current units and software with more current technology. This proposed equipment replacement and upgrade has been reviewed by the Police Department and they are also in support of this purchase. This recommended upgrade is going to provide enhanced technology that will include: 1) Color display provides enhanced viewing for the officer by eliminating glare and data entry errors caused by inability to see screen; 2) Built in digital cameras can be used for working accidents and for identification verification for individuals who do not have proper identification. The picture will be a great asset to the City Marshals to verify identify of individuals when serving arrest warrants; 3) Bar code readers used for out of state driver's license; Texas will be going to bar code readers in the next couple of years which means this technology will be needed. Currently when an officer stops a driver with an out of state driver's license or a damaged Texas license, everything must be entered manually which takes longer for the officer to enter and increases probability of error; 4) New units are smaller and lighter which will give the officers more room for storage on the motorcycle; 5) New units will have voice recording during and after the traffic stop; this will minimize the need for officers to rely on handheld tape recorders currently used for audio recording on traffic stops; 6) Vendor is allowing the City a trade-in of $5,700 on our old equipment. The total purchase price of $53,700 less trade-in brings the overall total price to replace 8 units and upgrade the software to $48,000. Æ'\ - . This upgrade will produce a savings of approximately $4,100 in the Information Services budget for warranty cost currently budgeted for the old units that will be covered the first year at no charge with the new units. There is also savings in the cost of purchasing the citation paper. Hand written citations cost approximately 24 cents each compared to the Autocite citations cost of 14 cents each. Since the inception date of the Autocite handheld computers, there have been over 29,000 violations issued on the 8 Autocite units which equates to a savings of $2,900 in printing costs. The cost of these upgraded units is an introductory price offered by the vendor, and the price is .expected to increase in the next year. The current base price of the new units is $700 less per unit than we paid for the base unit three years ago. In the 2005/06 approved budget, Council allocated $24,000 for this replacement to be reimbursed from the Municipal Court Technology Fund. This original estimate was the basic unit replacement less the trade-in allowance; additional funds in the amount of $11,500 are requested to add the camera, bar code reader, and voice recorder hardware for 8 handheld units and $10,000 for software for eight handheld computers and $2,500 for training for police and court personnel. The entire project cost will be reimbursed to the General Fund from the Municipal Court Technology Fund. In summary, the current handheld computers cannot be upgraded with the hardware for the camera, bar code reader and voice recorder; to add these features the new upgraded units are needed. The upgraded Autocite units will add speed and reliability with a new Intel processor. The newer processor will be approximately 40 times faster than the current units and will reduce the number of times units lock up during use and require a hard reset to get the unit back in service. The new units can populate fields from the swipe of a driver's license, capture the violator's signature, print the citation, take a photo of the violator and voice record the stop all from one handheld computer. We believe that by upgrading the equipment in conjunction with replacing the older units will not only be cost effective, but also timely bring us into compliance with State mandated requirements on the type of technology required. Use of the Technology Fund for this purchase is in accordance with its intended purposes. Recommendation: Approve PU 2006-010 to authorize replacement and upgrade of Autocite handheld computers with Reino Law Enforcement Technology in the amount of $53,700 less a trade in for old equipment of $5,700 for a net purchase price of $48,000 and amend the 2005-06 Budget to reflect a transfer of an additional $24,000 from the Municipal Court Technology Fund. CITY OF NORTH RICHLAND HILLS . Department:City Secretary Presented by: Councilwoman Cox Council Meeting Date:2-27 -2006 Agenda No.F.4 Subject: Information and Reports - Councilwoman Cox Announcements The March 13th City Council Meeting has been rescheduled to Monday, March 6th. The meeting will begin at the regular time of 7:00 p.m. in the City Council Chambers. The NRH Animal Adoption & Rescue Center holds off-site adoptions every Saturday at Petco, 8004 Denton Hwy. For more information, please call 817-427-6570. Dan Echols Senior Center is planning a dinner and star gazing event on Friday, March 10th . For more information, please call 817-281-9267. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. . Officer Curtis Westbrook, Police Department A letter was received from a resident of another city thanking Officer Westbrook for being polite and efficient when giving her a traffic ticket. She said she appreciated his friendliness and how fast he was able to write the ticket so she could get to work. ~ . Department: City Secretary Presented by: Subject: Adjournment . . CITY OF NORTH RICHLAND HILLS Council Meeting Date:2-27 -2006 Agenda No.F.5